the great ring of fire student eclipse expedition to ......the great ring of fire student eclipse...
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The Great Ring of Fire
Student Eclipse expedition To Beypore, Kerala
The Great Ring of Fire
Student Eclipse expedition To Beypore, Kerala
Eclipses are the greatest show of the Universe, we on earth are lucky to watch this mesmerizing belle of Sun and moon.
Worlds Largest Student Solar Eclipse Expedition to study Annular Solar Eclipse - December 26th, 2019.
Expedition Dates 23rd to 27th December, 2019.
Heliodyssey-2019Heliodyssey-2019
rd23 DEC 2019 (Monday)rd23 DEC 2019 (Monday)
Arrival at Beypore, Kerala Arrival at Beypore, Kerala
ITINERARY
Some modifica�ons in the i�nerary below may occur due to rou�ng and schedule
changes in the region prior to the �me of the tour. Prices are those in effect as of the
date above and may change due to currency fluctua�ons, fuel surcharges caused by
escala�ng oil prices or increases mandated by ground operators. Cancella�on of flight /
train due to any unavoidable Circumstances is beyond the control of expedi�on
organizers and any varia�on due to this may a�ract addi�onal cost for the travelers. In
case of cancella�on by the airlines / railways the organizers will pass the facili�es
offered by airline / railways what so ever and in any case shall not bear any addi�onal
cost for accommoda�on or refund any amount
Day 1Pick up and transfer to hotel
Dinner and overnight stay at hotel
Breakfast
Lunch
Evening Tea and snacks
Leisure Time
Introduction and first brief of expedition
Field Astronomy Training session
“Basics of astronomical observation ”
Dinner and overnight stay at hotel
Day 2
Eclipse expedition training
24th DEC 2019 (Tuesday)24th DEC 2019 (Tuesday)
25th DEC 2019 (Wednesday)25th DEC 2019 (Wednesday)
The Eclipse Dress RehearsalThe Eclipse Dress Rehearsal
Setup of Equipment and site Allocation for various
expedition teams
Mock Expedition Begins
Complete dress rehearsal drill and training for Eclipse
Experiments and photography till the eclipse ending time
Breakfast
Winding up process and Data submission and securing
Group discussion and problem resolution
Lunch
Eclipse expedition training
“Data interpretation and analysis”
Tea and Snacks
FINAL TESTING AND PREPERATION
Deep sky Astrophotography training
Dinner and overnight stay at hotel
Leisure time
Day 3
The Great Ring of Fire-DAY OF ELICPSE The Great Ring of Fire-DAY OF ELICPSE
26th DEC 2019 (Thursday)26th DEC 2019 (Thursday)
Day 4
The Countdown BeginsReady equipment
The Great ring of fire eclipse experiment conduction
Breakfast
Post eclipse preparation and celebration
Winding up process and Data submission and securing
Lunch
Submission of Data
Certificates distribution
Eclipse sharing and mission success party with VVIP’s
and Ministers.
( The presence of Dignitaries mentioned is anticipated
but may change as per their availability and commitments)
Reach Eclipse site
Dinner, Bon fire and celebration
followed by packing for the return journey
27th DEC 2019 (Friday)27th DEC 2019 (Friday)
Breakfast
Transfer to airport / railway station for return
Day 5
PRICE
PRICE INCLUDES:
30,000 INR
+ 5% GST
Per student
(Quad sharing in one room)
Per adult
(Twin sharing in one room)
40,000 INR
+ 5% GST
ELIGIBILITY CRITERIA
* Participants should be of 13 years & above
* Selection will be on first come first basis
Ÿ Accommodations at hotels
Ÿ Meals as mentioned in program (set menu meals with water only)/ all the breakfasts and dinners will be at the hotels. Lunch at local restaurants or packed lunch boxes during drives.
Ÿ Services of Bus for arrival transfer and departure transfer
Ÿ Services of English speaking guide for entire trip (it may be one of our guide who got professional guiding license and drives as well)
Ÿ Entrance fees where applicable
Ÿ Total eclipse expedition training
Ÿ All technical equipment to be provided.
Ÿ All filters and Eclipse kit provided to expedition members
Ÿ 2 bottle of drinking water during tours/drives
Ÿ All taxes
Note -: Travel cost (air fare / train) to & fro to site is additional to the price mentioned above and will be available on request.
40,000 INR
+ 5% GST
PRICE DOES NOT INCLUDE:
PAYMENT SCHEDULE: 100% advance before 10th November 2019
CANCELLATION
100% penalty if cancelled after 15th November 2019
Deposits and cancellation penalties are driven by the terms
and conditions provided to us by our ground operator(s).
1. Soft drinks or other beverages of any kind
2. Tips to guides and drivers are the prerogative of the expedition members
3. Any other service not mentioned in the PRICE INCLUDES section above.
4. Personal expenses such as (but not limited to) laundry, phone, internet, optional tours
5. Porterage
6. Meals not listed
7. Trip cancellation/interruption/medical insurance (HIGHLY RECOMMENDED IN CASE OF
MISSED CONNECTION, ILLNESS OR OTHER UNANTICIPATED EVENTS)
PAY BY ELECTRONIC CHECK (cash discount of 5%)
Bank Account Name- ASTROPORT INDIA PVT. LTD.
Bank A/c No. - 50200025313261
Bank Name - HDFC Bank
IFSC Code - HDFC0000129
PAY BY DD/Cheque
(Subjected to clearance) ASTROPORT INDIA PVT. LTD.
UPI ID astroportindia@hdfcbank
HOW TO PAY
Paytm Wallets
TERMS AND CONDITIONS
RESERVATIONS AND PAYMENTS
CANCELLATION AND REFUND
Please read the following tour terms and conditions prior to reserving your trip:
Your reservation may be confirmed ONLY when expedition fees deposited with SPACE. The
confirmation will be given in writing.
The operators of hotels, airlines / railways and our ground logistics suppliers have strict policies
which we have to follow. Cancellations must be received in writing by SPACE Because our tours
are mostly to remote areas and are of an unusual nature, neither hotel, airlines, or ground suppliers
will refund money to us for unused or canceled space. Our prices are based on group minimums
and any cancellation could otherwise cause a rate increase for others.
Cancellation penalties are as outlined under cancellation policy.
TOUR PRICES
CHANGES
ACCOMMODATIONS & MEALS
MEDICAL CERTIFICATION
There will be a change fee of RS. 5000/- (over and above the actual charges incurred )per person
charged for any change in travel arrangements made after ticketing and at least 30 days prior to
departure. No changes will be allowed within 14 days of the departure date. These fees are subject
to change.
Accommodations and meals will be provided as specified in the itinerary. Substitutions, if any, shall
be of similar quality as outlined in the itinerary.The people mentioned to meet might not be available due to various circumstances and any such
change in the people or guides promised to meet or assist the group is not a liability and shall not be
applicable for any compensation what so ever or refund in the cost paid for the tour.
Tour participants must attest that they are in good general health and capable of performing
normal activities on this trip. They must further attest that: they are capable of caring
for themselves during the expedition and will not impede the progress of the trip or
enjoyment of other tour members; they must understand that this expedition may
take them far from the nearest viable medical facility and that all expedition members must
be self-sufficient. With that understanding they must certify that they have not been
recently treated for, nor are aware of, any physical, mental or other condition or disability
that would create a hazard to themselves or other members of the trip.
Land and air prices are subject to change without notice due to unforeseen increases in the rates
for hotel and meals, government taxes, currency fluctuations, and ground services. Prices are
based on twin sharing in one room for adults & quad sharing in one room for students. There is
additional cost for a single room (single supplement) or an extra person in the room if either of these
features are available.
TRANSFERS
INSURANCE
TIPS AND TAXES
CHANGES IN THE TOUR
Trip cancellation, baggage, health and accident insurance is strongly recommended and on some
trips, mandatory. Insurance will be made available and may be purchased through SPACE (if the
law allows). In other cases tour members living outside India may have to obtain insurance in their
home country. It is recommended that tour participants do not bring expensive jewelry or like
possessions with them. Telescopes and observation equipment should be securely packed;
insurance on expensive items is highly recommended. SPACE or any of its representatives or
contractors are not liable for loss/damage of any personal effects.
When transfers are included in the tour package between hotels and airports / railways
transportation of participants and their baggage is provided only when participants travel with the
rest of the group and load and unload there own baggage. Porterage is not available generally
through out the tour although, hotels and airports might offer porterage as per their policy.
Tour price include taxes for hotel accommodations. Tips are NOT included for guides, tour
personnel or drivers who render special services or who have done an outstanding job. This is left
to each person’s discretion.
Sometimes the airline / railways or ground operator will be forced to change a portion of the tour
dependent on equipment, weather or other factors beyond control of SPACE. Alterations in the tour
may also be necessary for other reasons. If this does occur, any additional expenses will have to be
paid by tour participants and SPACE will advise if/as soon as such expenses are anticipated.
SPACE or its representatives cannot guarantee the observation of the advertised astronomical
event(s). We make every effort to examine weather prospects prior to selecting the observation site
including satellite photo studies.
WHAT IS NOT INCLUDED IN OUR TOUR
RESPONSIBILITY AND LIABILITY
CONSUMER DISCLOSURE NOTICE / DISCLAIMER
Excess baggage, meals and beverages not specified in the itinerary, baggage handling , tips, room
service, liquor, phone calls, voluntary changes in flight / train, laundry, insurance costs, and items
or services of a personal nature not specified in the tour itinerary.
SPACE act only in the capacity of expedition organizer, educational component and training. We
are partnering with local travel companies as the suppliers of the travel services or otherwise
providing services or goods in connection with the Itinerary (the Suppliers), such as airlines /
railways, hotels and other lodging providers, camp operators, bus lines, car rental companies,
driving services, restaurants, and providers of entertainment. We assume no responsibility for any
personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity
which may be occasioned either by reason (1) any act or omission of any of the Suppliers (2) any
matter beyond our exclusive control including but not limited to a delay or cancellation of a flight that
causes you to miss any portion of the Itinerary. We have no special knowledge regarding the
financial condition of the Suppliers, unsafe conditions, health hazards, weather hazards, or climate
extremes at locations to which you may travel.
You are also responsible for respecting the authority and following the directions of the guide during
the trip. We may exclude you from participating in all or any part of the trip if, in our sole discretion,
your condition or behavior renders you unfit for the trip or unfit for continuation once the trip has
begun. Unfitness may include, without limitation, any behavior that, regardless of its cause, is
inappropriate or offensive or interferes with the delivery of our services, or may constitute a hazard
or embarrassment. In such case, our liability shall be strictly limited to a refund of the recoverable
cost if any, from our travel partners, of any unused portion of the trip. Should you decide not to
participate in certain parts of the trip, no refunds will be made for those unused parts of the trip. You
agree to indemnify and hold us harmless from and against any costs, damages, losses, or liabilities
arising out of your actions or omissions.The right is reserved to withdraw any tour announced by SPACE or make substitutions and/or
alterations as may be found desirable for the convenience of the parties and the proper carrying out
of the tour. The tour price is per person and quoted in Indian Rupees. All rates are subject to change
without prior notice due to unforeseen economic circumstances (including but not limited to airfare
increases) or currency fluctuations. Any increase in cost as a result of change in either will be borne
by tour participant.
Copyright
Any dispute related to the trip shall be governed by Delhi law jurisdiction without regard to conflict of
laws principles. At our request, you shall promptly provide an original document as well. If there are
any conflicts between these terms and conditions, the Reservation Form, and the Itinerary, these
terms and conditions shall apply.
All the photographs, data, videos and any other content generated during the eclipse expedition
shall be the property of SPACE and its associates participants will not use any content on social
media without the expressed consent of the organization. You agree to grant us (and third parties
with whom we may engage in joint marketing) a worldwide, royalty-free, fully paid up license to use
your personal photographic, video, or digital likeness solely for our promotional and/or commercial
purposes. Facsimile or email transmission of any signed document shall be deemed delivery of an
original.