Online Conference

 June 17th and 18th 2015

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The good, the bad and the ugly part of SharePoint Online

Gokan Ozcifci

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Apologies for accentWith Turkish blood, Dutch educated and a French speaking guy..

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Gokan OzcifciNeoxy Consultancy

Email : gokan@neoxy.beTwitter : @gokanozcifciFacebook : facebook.gokan.msLinkedIn : linkedin.gokan.ms

Gokan (for Business) is a Microsoft SharePoint MVP. MCT. MCC. I do sometimes things with SharePoint. Opinions are my own.

Contact details:

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What about this session?Provide some insights and tips about Office 365 of SharePoint Online.TechNet/MSD is not always your answer.Business requirements and budget – things that really matters.DISCLAIMER: Opinions may differ but these are my own thoughts.

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SharePoint Online statistics! #Gartner | #Fortune 500

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Gartner StatisticsAccording to Gartner early last year (2013) and repeated by Microsoft at their Worldwide Partner Conference (WPC13) in Houston, in the next 6-8 years:

35% of existing SharePoint customers will never move to the cloud

15% will become pure cloud customers50% will adopt a hybrid SharePoint

platform

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Gartner StatisticsOne year later, at the Worldwide Partner Conference in Washington DC (WPC14), a senior Microsoft leader admitted hybrid was bigger than earlier estimated:

15-20% of existing SharePoint customers will never move to the cloud

10% will become pure cloud customers70-75% will adopt a hybrid SharePoint

platform

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Office 365 AdoptionMicrosoft has shared limited statistics on how Office 365 is being adopted, but did provide some detail into the reasons why customers purchased Office 365:

90% use the platform for 06% use the platform for 04% use the platform for

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Through at least 2025, at least 25% of enterprises will choose to keep their core communications and collaboration systems on-premises due to security and privacy concerns.

Several new features from Microsoft such as Delve, Clutter and Office for iOS/Android are only available to cloud customers.

Gartner Statistics

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Gartner StatisticsMicrosoft is clearly shifting to a "cloud-first" and even a "cloud-only“ development process in some cases.

On-premises users will generally pay more, get less and wait longer for enhancements and new functionality as a natural result of these cloud-friendly policies.

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Fortune 500

80% of Fortune 500 companies use SharePoint.

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N-Tier, N-Layer

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Control

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Why use SharePoint Online if we have the entire control?

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IIS Server: Too much application pools on the Application Domain

SQL Server: Keeping Default SharePoint Database Settings

SharePoint Server:

Service Application are heavy and requires a lot of resources

IT Infrastructure related errors (DNS, WAF, F5, Hyper-V …)

Scrimping on SharePoint's RAM or Hard Disk Space

The magic Farm Configuration Wizard

Performance

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Windows, SQL, SharePoint, Office 2013, Office Web Apps Licenses and CAL’s

Maintenance and operational tasks. Consultant costs ( a consultant costs a lot )

Upgrades / Downgrades. Monitoring. Backup

Tools (Microsoft SCOM, Nintex, ShareGate, AvePoint, …)

What does each hour of downtime cost your business?

Budget

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Zero DowntimeAccording to Microsoft: there are a few methods available to minimize the amount of downtime; however it’s just not possible to achieve a zero downtime solution for your upgrade. A common way to minimize downtime is via implementation of a parallel upgrade farm. [.SP2010 | .SP2013]

With SharePoint 2016, the patching of your Infrastructure is zero downtime.

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3 is the new 2 | 7 is the new 5 New Era: 3 webserver

2 load balanced – 1 Maintenance HA/DR. 2 Servers, if one for maintenance and has a problem SharePoint farm is down

Not only Server, think globally: Load balancer, …

3 Web Server / 2 Application / 2 SQL Redundant.

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SharePoint as a Service

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SharePoint as a Service (SPAS)No infrastructure worries.

Since you no longer have to run and maintain your service, you could save a substantial amount each month.

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SharePoint as a Service (SPAS)You reduce your cost.No Maintenance. No Updates. No Upgrades.No Scripting. No MCS, MVP, MCP, …

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SharePoint as a Service (SPAS)Remote Working.Employees can share and access group documents even more easily, from wherever they are (OneDrive || My Sites)

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SharePoint as a Service (SPAS)Share a Document or Site.

With an External User

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SharePoint as a Service (SPAS)Continuous data backup and disaster recovery.

Monitoring the Servers 24/7

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SharePoint as a Service (SPAS)Storage.OneDrive = UnlimitedSharePoint = 500 megabytes (MB) per subscribed user.

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SharePoint as a Service (SPAS)Upgrades.Upgrades, Downgrades, patching … are all handled by the service.

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SharePoint as a Service (SPAS)Social Feature:

Follow users and sites. Like posts. @Mention users. #Tag posts

ON-PREM SP1

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SharePoint as a Service (SPAS)

Office Graph and Delve.

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SharePoint as a Service (SPAS)iOS Apps.

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Be aware: Software Boundaries and LimitsHighlights

Up to 1 TB per site collection500,000 site collections per Tenant2,000 sub sites per Site CollectionFile upload limit 2GB per file (different for OneDrive)Sync limits 20,000 items in the OneDrive for Business library, including files and foldersNew OneDrive for Business limit: UnlimitedThere is no limit to number of external users you can invite to your SharePoint Online site Collections.

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• Customers own their data• Data is stored “in region” e.g. North America

(Primary and DR)• All data is portable and can be downloaded at any

time• If data is accessed inappropriately customers will

be informed• Data is not mined for advertising purposes

Be aware: Software Boundaries and Limits

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SharePoint as a Service – Drawbacks

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SharePoint as a Service (SPAS)Confidentiality

Where are my Datacenters?Legal Documents?Will we have a country based datacenterWill the European law change?What about a Datacenter Disaster?

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SharePoint as a Service (SPAS)SecurityISO. Risk. Compliance. RAP. Microsoft Consultants.

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SharePoint as a Service (SPAS)Design.Public Facing Websites. Intranets / Extranets.Ferrari. Renault. ING.

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SharePoint as a Service (SPAS)Service Applications.Not all Service Applications are availableNot all functionalities are availableNo PoSH AutomationNo Custom Framework

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SharePoint as a Service (SPAS)Roadmap.Delve. Clutter.Groups. Videos.Edge. Yammer. https://yos365.wordpress.com/2015/05/04/msignite-roadmap-sessions/

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SharePoint as a Service (SPAS)Governance (ITIL).What about the local Helpdesk?What about the Change ManagementIncident Management2th and 3th line(s)

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SharePoint as a Service (SPAS)Yammer.Merged into Office 365?A new Platform?Skype for Business?Deprecated?SharePoint Social Features?

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SharePoint as a Service (SPAS)Office Documents.Macro’s

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SharePoint as a Service (SPAS)You loose control.While you may be paying less for the maintenance of your servers, they’re also no longer your servers.

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SharePoint as a Service (SPAS)Adoption.Your entire staff will face a learning curve as they migrate to the new system. The business core doesn’t change, but all the rest well.

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SharePoint as a Service (SPAS)Internet.

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SharePoint as a Service – Migrations

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SharePoint as a Service (SPAS)Migration OptionsCannot use databases to migrate to SharePoint Online. Migration options:

• Manual• Scripted• 3rd party tool

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Install Tools

Evaluate Tools

Select Tool

Refine Migration Settings

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Summary

• Office 365 is the future• But not mature enough for large

enterprises• Everybody wants change, but no one

changes• Cloud is not always “control” loss• SharePoint On-Premises is not dead

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Thank you!

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Please fill in my session feedback form available from the ‘Session Resources’ tab

on my session window.

Why not join us in October at