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1 Facility Use Policy Revised 1-11-16 The First Wesleyan Church seeks to be a friendly, warm and caring church and we hope to serve everyone in a way that demonstrates the love of Jesus Christ our Lord. The use of our facilities is one of the ways we continue to serve to meet the needs of our members and the community. Facilities use The church facilities are available to/for: • Sponsored and approved programs of the church • Members or non-members for periodic or reoccurring meetings • Weddings (Refer to Wedding Policy) • Outside groups as approved by the Church Administration/Board. The church facilities are not available to outside organizations for fund raising, solicitation or similar activities. Organizations engaged in political campaigns or causes are not eligible to use the church facilities for their programs. • Funeral family meals (refer to Funeral Family Meal Policy) and other meals deemed appropriate. Scheduling/Reserving the Facilities To obtain a Facility Use Request Form to schedule the use of the facilities please visit the website www.meetlivego.com or the Information Center at First Wesleyan Church. After you have submitted the form either online or at the church you will be contacted by Traci Click via email at [email protected]. The church facilities are not available during those times that services or events of the church have already been reserved by church staff. Availability is determined by open dates on the church calendar. The facilities will not be available without prior approval of designated staff for any event scheduled after 4:30 on Saturdays or for the following events/holidays: New Year’s Day (January 1) Ash Wednesday Good Friday (Friday before Easter) Memorial Day (last Monday in May) Independence Day (July 4) Labor Day (first Monday in September) Thanksgiving (fourth Thursday in November) Day after Thanksgiving Christmas Dates (December 23-26) Easter Weekend (Thursday - Sunday) Fees for use of the Facilities Refer to Facilities Use Schedule for applicable fees.

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Page 1: The First Wesleyan Church seeks to be a friendly, warm and ... · 1 Facility Use Policy Revised 1-11-16 The First Wesleyan Church seeks to be a friendly, warm and caring church and

1 FacilityUsePolicyRevised1-11-16

TheFirstWesleyanChurchseekstobeafriendly,warmandcaringchurchandwehopetoserveeveryoneinawaythatdemonstratestheloveofJesusChristourLord.Theuseofourfacilitiesisoneofthewayswecontinuetoservetomeettheneedsofourmembersandthecommunity.FacilitiesuseThechurchfacilitiesareavailableto/for:

• Sponsoredandapprovedprogramsofthechurch• Membersornon-membersforperiodicorreoccurringmeetings• Weddings(RefertoWeddingPolicy)• OutsidegroupsasapprovedbytheChurchAdministration/Board.Thechurchfacilitiesarenot

availabletooutsideorganizationsforfundraising,solicitationorsimilaractivities.Organizationsengagedinpoliticalcampaignsorcausesarenoteligibletousethechurchfacilitiesfortheirprograms.

• Funeralfamilymeals(refertoFuneralFamilyMealPolicy)andothermealsdeemedappropriate.

Scheduling/ReservingtheFacilitiesToobtainaFacilityUseRequestFormtoscheduletheuseofthefacilitiespleasevisitthewebsitewww.meetlivego.comortheInformationCenteratFirstWesleyanChurch.AfteryouhavesubmittedtheformeitheronlineoratthechurchyouwillbecontactedbyTraciClickviaemailatclicktraci@yahoo.com.Thechurchfacilitiesarenotavailableduringthosetimesthatservicesoreventsofthechurchhavealreadybeenreservedbychurchstaff.Availabilityisdeterminedbyopendatesonthechurchcalendar.Thefacilitieswillnotbeavailablewithoutpriorapprovalofdesignatedstaffforanyeventscheduledafter4:30onSaturdaysorforthefollowingevents/holidays:NewYear’sDay(January1)AshWednesdayGoodFriday(FridaybeforeEaster)MemorialDay(lastMondayinMay)IndependenceDay(July4)

LaborDay(firstMondayinSeptember)Thanksgiving(fourthThursdayinNovember)DayafterThanksgivingChristmasDates(December23-26)EasterWeekend(Thursday-Sunday)

FeesforuseoftheFacilitiesRefertoFacilitiesUseScheduleforapplicablefees.

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Restrictions

1. ALCOHOLICBEVERAGESANDILLEGALSUBSTANCESAREPROHIBITEDINTHECHURCHBUILDINGANDONCHURCHPROPERTY.Tobacco/Vaporusageisnotallowedinthechurchbuilding.Nooneundertheinfluenceofalcoholorillegalsubstanceswillbeallowedtoparticipateinprogramsorevents.Itistheresponsibilityoftheperson(s)makingarrangementstoseethatallpersonsparticipatingintheeventareinformedconcerningthesematters.

2. NogamesofchanceforpersonalgainsuchasBunco,cardgamesetc…

3. Nogatheringforthesolepurposeof"selling"aproductsuchasbaskets,pursepartiesetc.

4. Noflammableliquids,fire-producingchemicals,pyrotechnicdevices,smokegeneratorsand/or

openflamesinanyform(withtheexceptionofcandlesusedinaworshipsetting)maybeusedonthechurchpropertywithoutpriorwrittenapproval.

5. Thesanctuaryshallbededicatedtofellowshipandworshipactivitiesthathelptosupportspiritual

growth.

6. Whenchildrenareinattendancetheymustbeunderthecontroloftheirparentsoradultsinchargeoftheactivityatalltimes.Childrenarenotpermittedtoroamfreelyinthehallsorotherareasonthechurchproperty.Allactivitiesinvolvingchildrenmustbecarefullymonitoredbyanappropriatenumberofresponsibleadults.

7. Pleasebeawarethatyourgroupmaynotbetheonlygroupinourbuilding.Stayintheareathat

hasbeendesignatedforyouruse.Ifyoumustmovethroughthebuildingpleasebemindfulofothersusingthefacilities.

8. Decoratingislimitedtotabledecorationsonly.Decoratingitemswillnotbehungfromtheceilinganywhereinthefacility.

9. Tape,glue,tacksornailswillnotbeusedanywhereinthefacility.

10.Thechurchsoundtechnicianwillcoordinateallaudio/visualneeds.Thetechnicianfeeis$50.Use ofequipmentintheworshipcenterisrestrictedtotrainedpersonnel approvedbyFWC.11.Animalsarenotallowedwithinthebuilding,withexceptionofguide dogs.12.Thefollowingitemsareprohibitedinsideoroutsidethebuilding:rice, confetti,glitter,orbirdseed.Onlyoil-filledcandlesusedinaworshipsettingmaybe usedinsidethesanctuary.Mylarballoonsareprohibited,butheliumballoonsmaybe usedbutmustbeweighteddown.

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3 FacilityUsePolicyRevised1-11-16

Membersorregular

attendeesNon-memberornon-regularattendee

EventorWeddingSecurityDeposit $100 $100

FacilityUseFee $0 $50ClassroomforChildcare Honorarium N/A

Pastor Honorarium HonorariumSoundTechnician $50 $50EventorWeddingCustodialFee $50 $50

WeddingCoordinator InordertosecurethefacilityforuseaSecurityDepositisrequiredofallapplicantsandisrefundableaftertheeventorweddingifnodamageisdonetothechurchpropertyandthebuildingisleftinoriginalcondition.Thisdepositisdueatthetimetheapplicationisturnedin.

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4 FacilityUsePolicyRevised1-11-16

FirstWesleyanChurchFacilityUseRequest

NameofGrouporEvent:___________________________________________________________DateRequested::_________ EstimatedAttendance:____________________BeginningTime(includingsetup):______________EndingTime(includingcleanup):______________Pleasereservethefollowingroom(s):_______MainSanctuary FellowshipHall Kitchen______CoffeeBar Nursery TeenCenter______SundaySchoolRoom(s) Audio,video,lighting OtherPrimaryContactPersonName: Phone:________________________________Name: Phone:________________________________AreyouamemberorregularattendeeofFirstWesleyanChurch?()yes()noIhavereadtheattachedfacilityuserequestpolicyandIagreetothestatedtermsandconditions.Iunderstandthatadepositof$100isdueatthetimeofconfirmedreservationandtheadditionalbalanceisdueone(1)weekpriortotheevent.IfanydamagesoccurIamfinanciallyresponsibleforpayments.Reservationscanonlybeconfirmeduponreceiptofalltheaboveinformationandpropersignaturesbelow.__________________________________________ _______________________________________SignatureofResponsibleParty DateAddress________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Reservationapprovedby:__________________________________________________________


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