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• A N E N G A G E M E N T G I F T F R O M L I A G R I F F I T H . C O M •
T H E D I Y P L A N N E R F O R
the wedding of
A N D
O N T H E D A T E
it's all in the details
• 1 •
1 2 t o 6 M O N T H S Announce your engagement in local newspaper
Set your budget and decide who will pay for what
Set date and time of wedding and reception, and
reserve ceremony and reception sites
Determine your theme/style/colors
Start compiling your guest list: begin a master guest
list early so that you can plan out how many save the
date cards and wedding invitation sets you will need
to create. Keep your list up-to-date by reaching out
to your guests via email, phone or even Facebook to
verify current mailing information. Keep an excel
spreadsheet with all of this information that you can
easily update.
Finalize your save the date wording and mailing list
for those who will be receiving this card
Purchase paper, envelopes and postage needed for
your save the dates
Print, trim and add any personal touches to your save
the date cards, and mail finalized cards
Browse wedding stationery suite designs from
LiaGriffith.com
Select and ask your attendants, flower girl
and ring bearer
Select gown/shoes/veil and accessories
Start shopping for your bridesmaid dresses,
shoes and accessories
Select tuxedo style for groom and wedding party
Research and schedule appointments to meet
officiants, caterers, florists, photographers,
videographers, ceremony musicians, DJ or other
entertainment for reception, makeup artists,
hairstylists and any other vendor you may choose
to hire
Begin bridal registries
Begin to plan and make reservations for your
honeymoon and obtain visas/passports if needed
6 t o 4 M O N T H S Finalize guest list and wedding invitation design:
determine what enclosures you will be including
(response card, return envelopes, map card) and the
little details (envelope seals, ribbon, wrap around
address labels, calligraphy)
Gather all important details that will be included in
your invitations: wedding location, time, reception
location, rsvp date, and return address for replies
Select thank you notes, programs, menus, place
cards, table numbers and other reception items
Begin planning bridesmaid luncheon
Reserve a block of hotel rooms for out-of-town
guests
Reserve any necessary rental equipment (tables,
linens, china, etc.)
Notify wedding party of attire requirements (where
to rent tuxedos, for example)
Coordinate mothers attire and colors
Purchase wedding rings
Choose and order favors
Choose gifts for wedding party
Schedule gown fittings
Book hotel room for night of the wedding
Arrange wedding day transportation
Purchase or rent groom’s attire
Sign up for dance lessons
As gifts arrive, begin writing thank-you notes
Begin planning the rehearsal dinner
Select and write your wedding vows
Decide on ceremony and reception decorations
Taste/select/order wedding cake
4 t o 2 M O N T H S Purchase all supplies needed for your invitation (be
sure to buy extra supplies just in case!)
Select and finalize the wording for your invitation
Confirm your guests’ addresses are up to date
Craft your invites and enclosures: print, trim,
embellish and finish
Prepare and label return envelopes for RSVP cards
Address envelopes (print directly on envelopes or
labels) and include return address
Combine all of your invitation components to create
the final invitation set and put them into addressed
envelopes
Discuss/taste/finalize menu with caterer
your diy checklist
• 2 •
Select text for wedding program
Create invitations for bridesmaids luncheon
Meet with officiant to finalize ceremony details
Schedule a bridal portrait, trial run for hair
and makeup
Put together wedding day itinerary
Purchase ceremony/reception supplies:
garter belt
guest book and pens
cake knife and server
toasting flutes
ring bearer’s pillow
unity candle
6 t o 8 W E E K S
Purchase postage stamps (have postal service weigh
a complete assembled invitation to confirm postage)
Add stamps to invitations and deliver to post office
(mail all invitations together from one location)
Mark who responded on your excel spreadsheet as
they are returned
Personalize and print your thank you notes
Purchase envelopes and postage for the thank you
notes
1 M O N T H
Purchase marriage license
Finalize with florist
Confirm all attendants gowns were received
and altered, and shoes were purchased
Confirm all men were fitted for tuxedo rental
Finalize seating plan for reception
Confirm all transportation needs for weekend
Select songs for first dance, father/daughter, mother/
son and other special dances
Purchase gifts for groom and parents
Finalize all wedding day information/itinerary
Print wedding ceremony programs
Start name-change process by completing
proper documents
Start breaking in wedding shoes at home
Pick up wedding rings
1 t o 2 W E E K S
Confirm all details with wedding vendors
Pack wedding day supplies box/bag and label them
for delivery (dressing room, reception, etc.)
Print itinerary for the wedding party
Contact guests who have not replied
Have place cards /escort cards written
Finalize seating plan
Assign specific duties to your wedding party, such as
handing out corsages
Designate someone to look over your home and pets
while you are on your honeymoon
Find out where your out-of-town guests will be
staying if you plan to leave them a welcome basket
Reconfirm beauty appointments
Prepare payments for vendors and tips to hand out
the day of the wedding
Give caterer/vendors the final guest count
Confirm all honeymoon reservations and leave a copy
of your itinerary with a trusted family member
Pack for your honeymoon
Have a final dress fitting
Send thank you notes within 2 weeks after
your wedding
your diy checklist
• 3 •
wedding day scheduleS C H E D U L E F O R T H E B I G D A Y
6:00 a.m.
6:30 a.m
7:00 a.m.
7:30 a.m
8:00 a.m.
8:30 a.m
9:00 a.m.
9:30 a.m
10:00 a.m.
10:30 a.m
11:00 a.m.
11:30 a.m
12:00 noon
12:30 p.m
1:00 p.m
1:30 p.m
2:00 p.m
2:30 p.m
3:00 p.m
3:30 p.m
4:00 p.m
4:30 p.m
5:00 p.m
5:30 p.m
6:00 p.m
6:30 p.m
7:00 p.m
7:30 p.m
8:00 p.m
8:30 p.m
9:00 p.m
9:30 p.m
10:00 p.m
10:30 p.m
11:00 p.m
11:30 p.m
12:00 midnight
12:30 a.m
1:00 a.m
1:30 a.m
2:00 a.m
2:30 a.m
• 4 •
T H E B R I D E
Full Name
Address
Phone Number(s)
T H E B R I D E ’ S PA R E N T S
Full Name(s)
Address
Phone Number(s)
I F T H E R E A R E T W O S E T S O F PA R E N T S
Full Name(s)
Address
Phone Number(s)
T H E G R O O M
Full Name
Address
Phone Number(s)
T H E G R O O M ’ S PA R E N T S
Full Name(s)
Address
Phone Number(s)
I F T H E R E A R E T W O S E T S O F PA R E N T S
Full Name(s)
Address
Phone Number(s)
wedding phone book
• 5 •
W E D D I N G C O O R D I N A T O R
Full Name
Address
Phone Number(s)
F L O R I S T
Full Name
Address
Phone Number(s)
P H O T O G R A P H E R
Full Name
Address
Phone Number(s)
V I D E O G R A P H E R
Full Name
Address
Phone Number(s)
C E R E M O N Y S I T E C O N T A C T
Full Name
Address
Phone Number(s)
R E C E P T I O N S I T E C O N T A C T
Full Name
Address
Phone Number(s)
C A T E R I N G C O N T R A C T
Full Name
Address
Phone Number(s)
B R I D A L S A L O N
Full Name
Address
Phone Number(s)
wedding phone book
• 6 •
R E C E P T I O N { 5 0 % }
Venue Fee
Catering/Food Services
Bar/Beverage/Bartenders
Rentals
Wedding Cake
Valet Parking
M U S I C & E N T E R T A I N M E N T { 1 0 % }
Ceremony
Cocktail Hour
Reception
F L O W E R S { 1 0 % }
Church /Ceremony
Bridal Bouquets
Groomsmen Boutonnieres
Family Flowers
Reception Décor
P H O T O G R A P H Y { 1 0 % }
Engagement Portrait
Bridal Portrait
Wedding Photography
Videography
TOTAL
G O W N & A C C E S S O R I E S { 1 0 % }
Dress
Veil/ Headpiece
Jewelry
Shoes
Purse
Hair and Makeup
I N V I T A T I O N S & S T A T I O N E R Y { 5 % }
Save-the-Date Cards
Invitations and Replies
Maps
Programs
Place Cards/Escort Cards
Thank-You Notes
Postage
A D D I T I O N A L E X P E N S E S { 5 % }
Wedding Rings
Attendant Gifts
Favors
Marriage License
Ceremony Venue Fees
Officiant Fees
Transportation
TOTAL
GRAND TOTAL
wedding budget
• 7 •
C E R E M O N Y L O C A T I O N
Location Name
Contact at Location
Address
Phone Number(s)
Website
L O C A T I O N F E E
Deposit Balance
O F F I C I A N T
Name
Address
Phone Number(s)
Website
F E E
Deposit Balance
M U S I C I A N S
Name
Address
Phone Number(s)
Website
F E E
Deposit Balance
N O T E S
ceremony venue
• 8 •
reception venueR E C E P T I O N L O C A T I O N
Location Name
Contact at Location
Address
Phone Number(s)
Website
L O C A T I O N F E E
Deposit Balance
Q U E S T I O N S T O A S K :1. Do they have a list of preferred vendors that you are
obligated to use?
2. What is the rental fee and what does it include
(linens? chairs?)
3. Do they have adequate coat check and bathroom
facilities?
4. What’s the cancellation policy?
5. How many hours you will have for your reception?
What are the overtime charges?
6. Do they have a liquor license? Will they allow you to
bring your own liquor?
7. Does the wedding venue already own a sound system
with adequate speakers or will that need to be
rented?
8. Is there a space for the bride and groom to change
and/or relax?
9. Are any restrictions in regards to using the facility?
10. Who will be supervising and troubleshooting?
N O T E S
• 9 •
T H E G O W N
Designer
Description Style Number
Color Price
Dress Shop Name Contact Name
Phone Number Email
Order Date Arrival Date
T H E V E I L
Designer
Description Style Number
Color Price
Dress Shop Name Contact Name
Phone Number Email
Order Date Arrival Date
A LT E R A T I O N S
Contact Name
Address
Phone
Alterations to be Made
Estimated Price
M A K E U P A R T I S T
Contact Name
Phone Email
Price for Bride Price for Bridesmaids
H A I R S T Y L I S T
Contact Name
Phone Email
Price for Bride Price for Bridesmaids
the bride
• 1 0 •
C E R E M O N Y F L O W E R S Entrance décor:
Pew decor:
Number of pews:
Aisle runner
Vow space decor
Bride’s bouquet
Bridesmaid’s bouquets:
Number of bridesmaids:
Boutineers:
Number needed:
Flower girl basket:
Corsages:
Number needed:
R E C E P T I O N F L O W E R SEntrance décor:
Escort card table:
Room or space entrance:
Table centerpieces:
Chairs:
Buffet:
Bar:
Flowers for wedding cake
Flowers for cake table:
Toss bouquet:
N O T E S
wedding flowers
• 1 1 •
C A K E C O N T A C T
Name
Address
Phone Number(s)
Website
C A K E C O S T
Deposit Balance
B R I D E ’ S C A K E D E T A I L S
Flavor
Filling Flavor
Icing Style
Decorations
G R O O M ’ S C A K E D E T A I L S
Flavor
Filling Flavor
Icing Style
Decorations
N O T E S
wedding cake
• 1 2 •
C A T E R I N G C O N T A C T
Name
Address
Phone Number(s)
Website
N O T E S
catering
• 1 3 •
M A I D / M A T R O N O F H O N O R
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
B R I D E S M A I D
Name
Address
Phone Number(s)
F L O W E R G I R L
Name Parents
Address
Phone Number(s)
the wedding party
• 1 4 •
B E S T M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
G R O O M S M A N
Name
Address
Phone Number(s)
R I N G B E A R E R
Name Parents
Address
Phone Number(s)
the wedding party
• 1 5 •
U S H E R
Name
Address
Phone Number(s)
U S H E R
Name
Address
Phone Number(s)
U S H E R
Name
Address
Phone Number(s)
U S H E R
Name
Address
Phone Number(s)
A T T E N D A N T
Name
Address
Phone Number(s)
A T T E N D A N T
Name
Address
Phone Number(s)
A T T E N D A N T
Name
Address
Phone Number(s)
A T T E N D A N T
Name
Address
Phone Number(s)
the wedding party
• 1 6 •
B R I D E S M A I D S ’ G O W N S
Designer
Description Style Number
Color Price
Dress Shop Name Contact Name
Phone Number Email
Order Date Arrival Date
B R I D E S M A I D S ’ S H O E S
Designer
Description Style Number
Color Price
Dress Shop Name Contact Name
Phone Number Email
Order Date Arrival Date
F L O W E R G I R L A T T I R E
Designer
Description Style Number
Color Price
Dress Shop Name Contact Name
Phone Number Email
Order Date Arrival Date
F L O W E R G I R L A C C E S S O R I E S
Shoes/Style Number
Color Price
Hair Accessories
Other
the wedding party
• 1 7 •
S T A T I O N E R Y D E S I G N
Name of Invitation Set
Description/Color
P R E - W E D D I N G
Save the Date
Bride’s stationery
Groom’s stationery
Bridesmaids luncheon invitation
Rehearsal dinner invitation
W E D D I N G
Invitation
Invitation Envelope
Envelope Liner
Reply Card
Reply Envelope
Reception Card
Directions or map card
Program
Announcements
At-home cards
R E C E P T I O N
Escort card and envelope
Place card
Table number
Menu
invitations + stationery
• 1 8 •
invitation wording
• 1 9 •
program wording
• 2 0 •
P H O T O G R A P H E R
Name
Assistant Name
Address
Phone Number(s)
Website
F E E
Deposit Balance
E N G A G E M E N T P O R T R A I T
Date Time
Location
B R I D A L P O R T R A I T
Date Time
Location
Price includes:
Hours at ceremony and reception:
Overtime rate for extra hours:
Number of albums included in package:
Number of prints included in package:
V I D E O G R A P H E R
Name
Assistant Name
Address
Phone Number(s)
Website
F E E
Deposit Balance
Price includes:
Number of camera used:
Number of hours included:
Overtime rate for extra hours:
Number of final copies in package:
Length of finished tape:
photos + video
• 2 1 •
P R E - C E R E M O N Y S H O T S Bride
Bride and mother
Bride and father
Bride with both parents
Bride with sisters
Bride with mother and sisters
Bride with father and brothers
Bride with her family
Bride with mother, sisters, grandmothers
Bride with grandparents
Bride with mother and mother-in-law
Bride with groom’s sisters
Bride with bridesmaid’s – group shot
Bride with bridesmaid’s – individual
Bride with maid of honor
Bride with flower girl and ring bearer
Flower girl and ring bearer alone
Bride’s parents
Groom
Groom with mother
Groom with father
Groom with both parents
Groom with sisters
Groom with mother and sisters
Groom with father and brothers
Groom with his family
Groom with grandparents
Groom with father, brother, grandfather
Groom with mother-in-law
Groom with mother and mother in law
Groom with groomsmen – group shot
Groom with groomsmen – individual
Groom with best man
P O S T C E R E M O N Y S H O T S Bride and groom
Bride and groom with bride’s parents
Bride and groom with groom’s parents
Bride and groom with bride’s family
Bride and groom with groom’s family
Bride and groom with both sets of parents
Bride and groom with broth families
Bride and groom with bride’s grandparents
Bride and groom with grooms grandparents
Bride and groom with both grandparents
Bride and groom with sisters and brothers
Bride and groom with maid of honor and best man
Bride and groom with groomsmen
Bride and groom with bridesmaids
Bride and groom with wedding party
Bride and groom with flower girl and ring bearer
Bride and groom with ushers
Signing of the wedding certificate
Cutting of the cake
Bride and groom’s first dance
Bride dancing with father
Groom dancing with his mother
Toasts
Overall shot of the room
Detail shot of the table centerpieces
Tossing of the bouquet
Tossing of the garter
A D D I T I O N A L S H O T S :
shot list
• 2 2 •
transportationL I M O U S I N E o r T R A N S P O R T A T I O N S E R V I C E
Company Name
Contact Name
Address
Phone Number(s)
Website
Type of Vehicle:
Number of Cars Needed:
Number of Hours:
Price Per Hour:
Overtime Rate:
N O T E S
• 2 3 •
registryStore Name
Contact Name
Address
Phone Number(s)
Website
800 Number for Guests to Call
Registry Number
F O R M A L D I N N E R T A B L E
China:
China Pattern:
Manufacturer:
Store:
Phone:
Website:
S T E M W A R E
Stemware Pattern:
Manufacturer:
Store:
Phone:
Website:
F L A T W A R E
Flatware Pattern:
Manufacturer:
Store:
Phone:
Website:
E V E R Y D A Y T A B L E
Dinnerware:
Dinnerware Pattern:
Manufacturer:
Store:
Phone:
Website:
• 2 4 •
honeymoonTravel Agent
Contact Name
Address
Phone Number(s)
Website
D E PA R T U R E F L I G H T I N F O R M A T I O N
Airline:
Flight No.:
Departure Time:
Arrival Time:
Transportation to Hotel:
Phone:
Confirmation Number:
R E T U R N F L I G H T I N F O R M A T I O N
Airline:
Flight No.:
Departure Time:
Arrival Time:
Transportation Home:
Phone:
Confirmation Number:
H O T E L A C C O M M O D A T I O N
Confirmation Number:
Rate:
Address:
Phone:
Website:
H O N E Y M O O N C H E C K L I S T Set a budget
Select a travel agent
Make hotel reservations
Make flight reservations
Make transportation arrangements
Check the expiration date on your passports,
if necessary
Apply for necessary visas
Leave your travel itinerary with family and friends
Make arrangements for your home (water plants,
take care of pets, pick up mail) while your gone
Pack for your honeymoon the week before
the wedding
N O T E S
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