The Division of Research & Economic Development administers North Carolina A&T’s $60 million per year research enterprise. The university has particular strengths in advanced materials and nanotechnology, bioengineering and biomedical research, biotechnology, and energy and the environment, among other areas. N.C. A&T is classified as a doctoral research university. It is an 1890 land grant institution.

Page | 1

Dr. Celestine A. Ntuen Distinguished University Professor, Interim Vice Chancellor for Research and Economic Development

ntuen@ncat.edu, 336 334-7314, Fort IRC, Room 428

Graduate Studies Dr. Sanjiv Sarin, Associate Vice Chancellor of Research 285-2371 sarin@ncat.edu and Dean of the School of Graduate Studies Gibbs Hall, Room 120

Research Administration Dr. Mitzi Bond, Associate Vice Chancellor x4007 mbond@ncat.edu

Outreach & Economic Development Mr. Wayne Szafranski, Assistant Vice Chancellor x2005 waszafra@ncat.edu

Outreach & Technology Transfer Mr. Louis Judge, Director x4005 ljudge@ncat.edu

Research Communications

Mr. David Arneke, Director x4009 drarneke@ncat.edu

Research Compliance & Ethics Ms. Donna Eaton, Director x4019 dheaton@ncat.edu

Institutional Review Board, Conflicts of Interest, Responsible Conduct of Research Ms. Donna Eaton x4019 dheaton@ncat.edu

Animal Care and Use, Biosafety, Radiation Safety Dr. Tonya Hargett, Compliance Officer x4008 trharget@ncat.edu

Research Services Ms. Saundra Evans, Director x2003 syevans@ncat.edu

Sponsored Programs Ms. Fran Lackey, Director x2296 fblackey@ncat.edu

Undergraduate Research Dr. Peggy Bolick, Interim Director x2303 mrbolick@ncat.edu

Quick Data for Researchers

Applicant Organization: North Carolina Agricultural and Technical State University

Authorized Official: Celestine A. Ntuen, Ph.D., Interim Vice Chancellor for DORED

Payment Address: NCA&TSU, Contracts & Grants, 1601 E. Market Street, Greensboro, NC 27411-0001

Federal ID No. 56-6000007

Data Universal Number System or DUNS No. 07-157-6482

Manufacturer's Code or CAGE No. 7N746

Congressional District: 12th Institutional Code: 0029058000

Animal Welfare Assurance No. A3091-01

Human Subject Assurance No. FWA00000013

Cognizant Audit Agency: US Department of Health and Human Services

Indirect Cost Rates Fringe Benefit Rates

Type On Campus Off Campus Category Rate

Research 42.5% 26% Full-Time Faculty/Staff 33%

Instruction 42.5% 26% Instruction P/T & Non-enrolled Students 7.65%

Other Sponsored Activity 42.5% 26%

Division of Research

& Economic

Development

Advanced Materials &

Nanotechnology

Biotechnology & Biosciences

Computational Science &

Engineering

Energy & Environment

Information Sciences & Technology

Leadership & Community

Development

Logistics & Transportation

Systems

Public Health

Social & Behavioral

Sciences (NEW)

Page | 2

FUNCTION OFFICE CONTACT

Animal care and use Research Compliance & Ethics Tonya Hargett, x4006, trharget@ncat.edu

Biosafety Research Compliance & Ethics Tonya Hargett, x4006, trharget@ncat.edu

Budget development for proposals

Research Services Natalie Teagle, x2008, ntteagle@ncat.edu

Budget management, post-award

Contracts & Grants (Division of Business & Finance, not DORED)

336 334-7683, http://businessfinance.ncat.edu/Comptroller/Contracts-&-Grants.html

Centers and institutes Outreach & Economic Development

Laura Collins, x4010, lcollin1@ncat.edu

Compliance issues and training

Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

Confidentiality / nondisclosure agreements

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

Conflict of interest Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

Copyright Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

COS database Research Services http://www.ncat.edu/~divofres/services/cos.php

Corporate/federal agency contracts

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

Curriculum licensing Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

Discovery and invention disclosures

Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

Endowed professorships, endowed chairs

Outreach & Economic Development

Laura Collins, x4010, lcollin1@ncat.edu

Entrepreneurship Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

Ethics Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

Evolution magazine Research Communications David Arneke, x4009, drarneke@ncat.edu

Export controls Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

Funding agency policies & procedures

Sponsored Programs See OSP agency assignments list for specific agencies

Funding opportunities Research Services Saundra Evans, x2003, syevans@ncat.edu Margaret Bolick, x2303, mrbolick@ncat.edu Nora Shively, x2136, nmshivel@ncat.edu

Human subjects in research (Institutional Review Board)

Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

International scholars Research Administration Mitzi Bond, x4007, mbond@ncat.edu

Page | 3

FUNCTION OFFICE CONTACT

Invention disclosures Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

Material transfer agreements

Research Compliance & Ethics Tonya Hargett, x4006, trharget@ncat.edu

Memoranda of understanding

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

News releases and news media issues related to research and/or community engagement

Research Communications David Arneke, x4009, drarneke@ncat.edu

Notice of Intent Research Services ramses@ncat.edu

Patents Outreach & Economic Development

Laura Collins, x4010, lcollin1@ncat.edu

Post docs Research Administration Mitzi Bond, x4007, mbond@ncat.edu

Proposal development, review and editing

Research Services Saundra Evans, x2003, syevans@ncat.edu Margaret Bolick, x2303, mrbolick@ncat.edu Nora Shively, x2136, nmshivel@ncat.edu

Proposal submissions Sponsored Programs See OSP agency assignments list for specific agencies

Publicity, internal and external, on research awards, projects, events, and related matters

Research Communications David Arneke, x4009, drarneke@ncat.edu

Radiation safety Research Compliance & Ethics Tonya Hargett, x4006, trharget@ncat.edu

Technology transfer Outreach & Economic Development

Louis Judge, x4005, ljudge@ncat.edu

Research agreements – corporate or inter-institutional

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

SBIR and STTR (Small Business Innovation Research/Small Business Technology Transfer)

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

Social media – Aggie Research blog, Twitter, Facebook

Research Communications David Arneke, x4009, drarneke@ncat.edu

Teaming agreements with corporations

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

Technology licensing agreements

Outreach & Economic Development

Wayne Szafranski, x2005, waszafra@ncat.edu

Training needs (research related)

Research Services Saundra Evans, x2003, syevans@ncat.edu

Undergraduate research opportunities

Undergraduate Research Peggy Bolick, x2303, mrbolick@ncat.edu

Visiting researchers Research Compliance & Ethics Donna Eaton, x4019, dheaton@ncat.edu

Page | 4

Proposal Development and Submission Guidelines

» Read the guidelines of the funding announcement thoroughly. » Review similar proposals that have been funded by the sponsor. » Discuss your proposal idea with the sponsor’s program officer. » Notify your department chairperson of your intent to submit a proposal.

o Request cost matching if applicable. » Submit a Notice of Intent to ramses@ncat.edu. » Register in RAMSeS (A&T’s electronic research administration management system). New

faculty should contact Liwen Han (lhan@ncat.edu) for registration. » Contact your designated grant administrator in the Office of Sponsored Programs to discuss

proposal submission plans. o Grant administrators are assigned to specific funding agencies. See the following list of

grant administrators and their assignments. » Review and follow the Solicitation/RFP/RFQ instructions as you prepare your proposal.

o Be sure to adhere to university policies governing research compliance, student support, subcontracting, data management, and allowance of direct and indirect costs.

» Have a colleague review your proposal and give you feedback. » Prepare your budget and submit it for review to Natalie Teagle, Budget Manager

(ntteagle@ncat.edu). » Finalize your proposal and budget. Attach them in RAMSeS along with the solicitation and

related documents (e.g. support letters). » Submit your proposal in RAMSeS for routing and approvals at least five business days before the

sponsor’s deadline.

Page | 5

Post-Award Budget Management Guidelines When a proposal results in a grant award, work cannot begin until the principal investigator:

(1) Completes a budget create form and (2) Attends a start-up meeting with a grant administrator from the Office of Sponsored

Programs and with an accountant from the Office of Contracts & Grants. Budget Create (Establishes an account in Banner) The budget create form should mirror the expenses outlined in the proposal budget. Expenses that were not included in the proposal budget should not be included. Great care should be given to ensure that funds are expended according to the proposal budget. Fringe Benefits The current University fringe benefit rate is 33% for all permanent full-time faculty and staff. The 33% fringe benefit rate is an average that covers the costs for Social Security, Medicare, Retirement, Disability and Life & Health Insurance. The fringe benefit rate for part-time employees is 7.65%. Fringe benefits are not charged for students enrolled for the academic year or during the summer. Equipment and Supplies Any item having a unit cost of $5,000 or more and a useful life of one year or more is classified as equipment. Items with a useful life of one year or more that cost less than $5,000 per unit are considered to be materials and supplies. General purpose items such as office furniture, copiers, PC’s, fax machines etc. are generally deemed unallowable by most sponsors. Office supplies are generally unallowable and are considered covered through F&A costs. Equipment should be ordered immediately after award (within the first three months). Facilities & Administrative Costs (Indirect Costs) The University’s current on-campus federally negotiated F&A rate for organized research, instruction and other sponsored activities is 42.5%. The off-campus rate is 26%. A project is considered to be off-campus when 50% or more of the work performed under the project is conducted outside of University-owned facilities. Specific program guidelines may mandate a different F&A rate. Budget Revision Funds budgeted for student support (ex: salaries, tuition, stipends, travel) cannot be re-budgeted to cover other expenses. All student funds are to be used for students. Budget revisions may require prior agency approval. All budget revisions require written justification.

Page | 6

FUNDING AGENCY/PROPOSAL TYPE GRANT ADMINISTRATOR & CONTACT INFORMATION

Centers for Disease Control Rod Clements, x2294, gmclemen@ncat.edu

Defense Information Services Agency Cathy Jones, x4002, cvjones@ncat.edu

Department of Agriculture Cathy Jones, x4002, cvjones@ncat.edu

Department of Commerce Rod Clements, x2294, gmclemen@ncat.edu

Department of Commerce -- NOAA Bertha McLendon, x2297, barrowb@ncat.edu

Department of Commerce -- FAA Cathy Jones, x4002, cvjones@ncat.edu

Department of Defense – Army Fran B. Lackey, x2296, fblackey@ncat.edu

Naomi Poteat, x4001, npoteat@ncat.edu

Department of Defense – Air Force Cathy Jones, x4002, cvjones@ncat.edu

Department of Defense – Navy & Marines Bertha McLendon, x2297, barrowb@ncat.edu

Department of Education Bertha McLendon, x2297, barrowb@ncat.edu

Department of Energy laboratories Rod Clements, x2294, gmclemen@ncat.edu

Department of Health and Human Services Rod Clements, x2294, gmclemen@ncat.edu

Department of Homeland Security Rod Clements, x2294, gmclemen@ncat.edu

Department of Housing and Urban Development Bertha McLendon, x2297, barrowb@ncat.edu

Department of Justice Little activity, assigned as needed  

Department of Labor Rod Clements, x2294, gmclemen@ncat.edu

Department of State/USAID Cathy Jones, x4002, cvjones@ncat.edu

Department of Transportation Cathy Jones, x4002, cvjones@ncat.edu

Department of the Treasury             Bernice Bennett, x2292, bernice@ncat.edu

Environmental Protection Agency laboratories Rod Clements, x2294, gmclemen@ncat.edu

Equipment Mitzi Bond, x4007, mbond@ncat.edu

Federal Aviation Administration Cathy Jones, x4002, cvjones@ncat.edu

Federal Communications Commission Little activity, assigned as needed  

Federal Trade Commission Little activity, assigned as needed  

Foundations Bernice Bennett, x2292, bernice@ncat.edu

Indefinite Delivery/Indefinite Quantity Mitzi Bond, x4007, mbond@ncat.edu

Industry Fran B. Lackey, x2296, fblackey@ncat.edu

National Aeronautics and Space Administration Naomi Poteat, x4001, npoteat@ncat.edu

National Institute of Aerospace Naomi Poteat, x4001, npoteat@ncat.edu

National Institute of Health Rod Clements, x2294, gmclemen@ncat.edu

National Science Foundation Fran B. Lackey, x2296, fblackey@ncat.edu

Naomi Poteat, x4001, npoteat@ncat.edu

National Security Agency Little activity, assigned as needed  

Nonprofit organizations Mitzi Bond, x4007, mbond@ncat.edu

Small Business Administration Little activity, assigned as needed  

State agencies

Rod Clements, x2294, gmclemen@ncat.edu

Cathy Jones, x4002, cvjones@ncat.edu

Bertha McLendon, x2297, barrowb@ncat.edu

Naomi Poteat, x4001, npoteat@ncat.edu

OSP management responsibilities, staff list and further contact information on next page

Page | 7

OSP MANAGEMENT RESPONSIBILITIES

90-Day Closeout Notifications   Naomi Poteat, x4001, npoteat@ncat.edu

ARRA Reporting Mitzi Bond, x4007, mbond@ncat.edu

Basic Ordering Agreements Mitzi Bond, x4007, mbond@ncat.edu

Close-outs Bertha McLendon, x2297, barrowb@ncat.edu

Decline/Withdrawn Proposal Maintenance Bernice Bennett, x2292, bernice@ncat.edu

File Maintenance/Retention Bernice Bennett, x2292, bernice@ncat.edu

Project Management Fran B. Lackey, x2296, fblackey@ncat.edu

Mitzi Bond, x4007, mbond@ncat.edu

Property Reports Bertha McLendon, x2297, barrowb@ncat.edu

Proposal Data Management and Proposal Entry Bernice Bennett, x2292, bernice@ncat.edu

Special Projects Mitzi Bond, x4007, mbond@ncat.edu

Supplies and Office Maintenance Bernice Bennett, x2292, bernice@ncat.edu

RAMSeS

Naomi Poteat, x4001, npoteat@ncat.edu

Fran B. Lackey, x2296, fblackey@ncat.edu

Liwen Han, x4018, lhan@ncat.edu

STAFF LIST

Director of Sponsored Programs Fran B. Lackey, x2296, fblackey@ncat.edu

Assistant Director Bertha McLendon, x2297, barrowb@ncat.edu

Grant Administrators Rod Clements, x2294, gmclemen@ncat.edu

Cathy Jones, x4002, cvjones@ncat.edu

Naomi Poteat, x4001, npoteat@ncat.edu

Grant Assistant Bernice Bennett, x2292, bernice@ncat.edu

Phone number for all OSP staffers 336 334-7995

Office location Fort IRC, Suite 405

Web site http://www.ncat.edu/~divofres/programs/index.php

POST-AWARD BUDGET MANAGEMENT

Office of Contract & Grants 336 334-7683

Second Floor, Dowdy Building

Division of Business & Finance

http://businessfinance.ncat.edu/Comptroller/Contracts-&-Grants.html

Page | 8

The Institutional Review Board » The Institutional Review Board (IRB) is a standing university committee established under

federal regulations to protect the rights and welfare of all human subjects who volunteer to participate in research studies. Federal regulations stipulate that universities organize an IRB to review and approve projects that involve human subjects before research begins.

IRB Application/Protocol

» Go to http://www.ncat.edu/~divofres/compliance/irb/index.php. Download and save the application and supporting forms.

» Provide accurate contact information in case clarifications are needed. » Contact the Research Compliance Office at rescomp@ncat.edu for username and password.

Provide your department and NCAT email address. » Upload the IRB Application and all other material (consent forms, surveys, fliers, etc.) to

http://www.irbuploads.org/login.php. It is recommended that you use a browser that supports Java script, such as Firefox.

» Sign the signature page and obtain the signatures of your department chair, director, or advisor, if applicable.

» Submit the completed signature page via scan/upload to the IRB Uploads site or by campus mail.

Project Materials » Advertisements and flyers must be approved by the IRB (see the Forms section on IRB website). » Provide copies of IRB approval for projects involving collaboration with off-campus researchers

from other universities, local school systems, etc. Advisors

» There must be a Biosketch for advisors on file in the Compliance Office. » Advisors must complete and submit CITI training.

Informed Consent

» You must receive informed consent from all research participants. » Use either the informed consent template for documentation of consent (signatures) or the

consent information sheet if you do not require a person’s signature for voluntary, anonymous participation. If you are electronically recording your participants (audio or video), you must use a consent template for signatures and add a line for agreement to be recorded.

» If children are involved, you must obtain parental permission. If your research involves children ages 7 and up, you also must obtain child assent. You can request a waiver of parental permission or child assent. Contact the IRB chair or the Compliance Officer for assistance.

» All consent forms must be written at the reading level of the potential participants. IRB Training: http://www.ncat.edu/~divofres/compliance/irb/training.php

» Principal Investigators must have human subject protections certification. CITI is the University’s required training.

Page | 9

Animal Care and Use » The Institutional Animal Care and Use Committee (IACUC) is self-regulating entity with authority

that is derived from the following federal laws: (1) the Animal Welfare Act (AWA) plus amendments, which is administered through USDA Animal Plant Health Inspection Service (APHIS), and (2) the Health Research Extension Act (Public Health Service Act) which is administered through the Office of Laboratory Animal Welfare (OLAW) of the National Institutes of Health.

» Institutions that use live vertebrate animals in research, teaching, research training, and/or biological testing must establish an IACUC to oversee and evaluate all aspects of the institution’s animal care and use program. The IACUC is appointed by the Chancellor and reports directly to the Institutional Official, which at N.C. A&T is the Vice Chancellor for Research and Economic Development.

» Applications (ACAP) are completed online. o Go to: https://ncat.myresearchonline.org/acap

» All involved on the research protocol must have current IACUC and relevant training for procedures proposed in the research activity. Hands-on training can be arranged.

o Go to: http://ncatresearchtraining.org/login.php

Biosafety » The Institutional Biosafety Committee (IBC) is a university committee charged by federal law

with the planning and implementation of the campus Biosafety Program with a purpose to ensure the health and safety of all personnel working with biohazardous agents. The IBC makes certain that research conducted at the university is in compliance with the NIH Guidelines for Research Involving Recombinant DNA Molecules and the Select Agent Rule; drafts university policies and procedures; and reviews individual research proposals for biosafety concerns.

Radiation Safety » The Radiation Safety Committee (RSC) is the governing body for all aspects of radiation

protection within the university, including all affiliated research, instructional and service units using ionizing and non-ionizing radiation sources or devices (collectively referred to as “radiation sources”) in facilities owned or controlled by the university. The RSC ensures that all possession, use and disposition of radiation sources by the university personnel complies with pertinent federal and state regulations and with specific conditions of licenses to the university, and that all concomitant radiation exposures are maintained As Low As Reasonably Achievable (ALARA).

IBC and RSC applications

» Requested through the IBC/RSC Administrator: Dr. Tonya R. Hargett, trharget@ncat.edu. Biosafety and Radiation Training

» Go to: http://ncatresearchtraining.org o Username and password must be requested through the IBC/RSC Administrator.

Page | 10

What’s in it for the inventors?

Split of Licensing Revenue » 50% of net revenue to the inventor(s) » 50% of net revenue to the University

Opportunity for: » Spin-off companies » Business consulting » Funded research projects » Making a social impact » Improved health, safety and quality of life for the community

What are the steps in the Technology Transfer Process?

» Inventors conceptualize an idea or develop a technology. » Inventors complete and submit the Invention Disclosure form to the Office of Outreach and

Technology Transfer (OTT). o Address the specific technical and economic market potential of your technology. o Collect signatures from the respective dean or research advisor. o Search for items that are similar to new idea/invention. o Conduct an online literature search to help evaluation of breadth of new IP.

» OTT reviews the patentability and commercializability of the disclosed technology. » OTT and the Inventors work together to prepare a provisional patent application disclosing the

commercializable technology. » OTT and the Inventors work together to identify potential licensees of the new technology. » OTT executes agreements for development and/or licensing of intellectual property. » OTT and the Inventors (and licensees as appropriate) work together to prepare a utility patent

application of commercializable technology. For more information on Intellectual Property resources visit: research.ncat.edu/~divofres/ott/resources.php

Page | 11

What is an Invention Disclosure? » An invention disclosure is a written document that thoroughly describes the innovation. » A disclosure provides preliminary information to patent attorneys for a patent search, forms the

basis of the patent application, and serves as a witnessed invention record to help establish date of conception.

When do I Disclose? » Disclose your idea to the Office of Technology Transfer as soon as the innovation is clearly

conceptualized. » Disclose your idea to the Office of Technology Transfer before you allow any information to be

made public. Public disclosure of the innovation may prohibit patenting. o Examples of public disclosures: Articles in newspapers, newsletters, or journals; oral

presentations; and descriptions on Internet blogs or through social media. » All foreign application rights are lost once an innovation is made public if it’s not protected first. » In the United States, inventors have a grace period of one year to file a patent application after

disclosure through publication.

What is a Patent? » A patent is a property right that gives the holder the exclusive right to exclude others from the

manufacture, use, and sale of an invention for a period of 20 years. » To be patentable, an invention must satisfy three criteria:

o Novelty — "New." If it has been used or sold, known by others, patented, or disclosed, a new patent is barred.

o Utility — The invention must be of some degree of use for some purpose that is not immoral.

o Non-obviousness — The invention must not be obvious to a person who has ordinary skill in the art.

» For more information, go to www.uspto.gov

What is a Copyright? » A copyright is a legal mechanism that provides a creator of works of art and literature the right

to control how the work of art is disseminated for a specified period of time. The copyright symbol is ©.

» Copyright protects the expression of ideas, not the ideas themselves. » This protection is available to both published and unpublished works. » The author or creator has intangible exclusive rights over their work, including the right to

reproduce, distribute, adapt, publish or perform the work. » A copyright registration is effective on the date that the Copyright Office receives all of the

required elements in acceptable form. » For more information, go to www.copyright.gov

Page | 12

N.C. A&T Research Clusters

Research news, including changes in policies and procedures, is distributed electronically.

Blog http://aggieresearch.wordpress.com/ Twitter @AggieResearch Web http://research.ncat.edu/ Facebook http://www.facebook.com/aggieresearch ... and in print, Evolution

Division of Research

& Economic

Development

Advanced Materials &

Nanotechnology

Biotechnology & Biosciences

Computational Science &

Engineering

Energy & Environment

Information Sciences & Technology

Leadership & Community

Development

Logistics & Transportation

Systems

Public Health

Social & Behavioral

Sciences (NEW)