the corporation of the township of scugog general purpose & administration...

The Corporation of the Township of Scugog General Purpose & Administration Committee Monday, November 28, 2016 Closed Session at 11:00AM Open Meeting at 1:00PM Council Chambers, Municipal Building 181 Perry Street, Port Perry Confirmed by: ________

Agenda Alternative formats available upon request by contacting:

[email protected] or 905-985-7346 ext. 115

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1. Call to Order and Moment of Silence

2. Closed Session (11:00AM) Authority to Hold a Closed Session i. To discuss advice that is subject to solicitor-client privilege, pursuant to Section

239(2)(f) of the Municipal Act, with respect to Geranium Homes/Canterbury Common development.

Return to Open Session (1:00PM)

3. Disclosure of Pecuniary Interest

4. Adoption of Minutes and Business Arising out of the Minutes

4.1 Regular Meeting – November 7, 2016 – pg. 4 5. Presentations – Nil

6. Announcements

mailto:[email protected]

7. Deputations and Public Hearings

1:10PM Rob Messervey, Chair Healthy Lake Scugog Steering Committee Re: Update of Lake Scugog Enhancement Project

1:20PM Oliver Forbes Vanessa Slater North Durham Social Development Council

Re: Update of NDSD and Support from Council

8. Reports 8.1 Departmental Reports Development Services 8.1.1 Durham Building Business Forum 2016 – pg. 10 Stacey Jibb, Rural Economic Development Coordinator

Community Services 8.1.2 Lake Scugog Enhancement Project - pg. 13 Kevin Arsenault, Engineering Technician 8.1.3 Amendment to Site Alteration By-Law - Definitions – pg. 19 Lori Fox, Engineering Technician 8.1.4 Ottawa Street No Stopping – pg. 21 Lori Fox, Engineering Technician

Fire & Emergency Services – Nil Corporate Services 8.1.5 2017 Capital Budget – pg. 24 Dianne Valentim, Director of Finance/Treasurer 8.2 Advisory Committee Recommendations & Minutes 8.2.1 Summary of Advisory Committee Recommendations – pg. 72 8.2.2 Unapproved Minutes of the Scugog Housing Advisory Committee – pg. 76 8.2.3 Minutes of the Scugog Environmental Advisory Committee – pg. 80 8.2.4 Minutes of the Scugog Heritage & Museum Advisory Committee – pg.84 8.2.5 Minutes of the Healthy Lake Scugog Steering Committee – pg. 89 8.2.6 Minutes of the Scugog Seniors Advisory Committee – pg. 93 8.2.7 Minutes of the Scugog Youth Advisory Committee – pg. 96 8.2.8 Minutes of the Heritage Permit Sub-Committee – pg. 98

8.2.9 Unapproved Minutes of the Heritage Permit Sub-Committee – pg. 104 8.2.10 Minutes of the Scugog Environmental Advisory Committee – pg. 107 8.2.11 Minutes of the Youth Advisory Committee – pg. 108 8.2.12 Minutes of the Scugog Heritage & Museum Advisory Committee – pg. 119

9. Correspondence – pg. 124 10. New Business

11. Adjournment

MINUTES OF THE REGULAR MEETING OF THE

GENERAL PURPOSE & ADMINISTRATION COMMITTEE

HELD MONDAY, NOVEMBER 7, 2016 AT 1:00PM

IN COUNCIL CHAMBERS

PRESENT: Mayor Mr. T. Rowett Regional Councillor Mrs. B. Drew Ward Councillors Ms. J. Back

Mr. D. Kett Ms. B. Somerville

Ms. W. Wotten ALSO PRESENT: CAO Mr. P. Allore Clerk Ms. N. Wellsbury Director of Development Services Mr. K. Heritage Manager of Recreation & Culture Mr. C. Belfry Fire Chief Mr. R. Miller Deputy Fire Chief Mr. M. Berney Director of Finance/Treasurer Ms. D. Valentim Manager of Finance Ms. M. Pick Director of Public Works & Parks Mr. G. Smith Engineering Technician Mr. K. Arsenault Human Resources Advisor Ms. A. Short Recording Secretary Ms. S. Frey REGRETS Ward Councillor Ms. J. Guido 1. CALL TO ORDER

The Mayor called the meeting to order at 1:00PM. The Mayor welcomed Mr. Mark Berney as new Deputy Fire Chief for the Township of Scugog. It was noted that Councillor Guido had sent her regrets. MOMENT OF SILENCE The Mayor asked all those present to observe a moment of silence.

2. DISCLOSURE OF PECUINARY INTEREST

No member made a disclosure of pecuniary interest with respect to agenda items.

3. ADOPTION OF THE MINUTES

i. Minutes of the Regular Meeting of the General Purpose and Administration Committee of the Township of Scugog held Monday, October 17, 2016

Errors & Omissions:

Regional Councillor Drew reiterated that she was absent from the meeting as she was away on Regional Police Services business

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GP&A Meeting November 7, 2016

Recommendation: Moved by: Councillor Wotten

THAT the Minutes of the Regular Meeting of the General Purpose and Administration Committee of the Township of Scugog held Monday, October 17, 2016 be approved.

Carried

4. BUSINESS ARISING OUT OF THE MINUTES – NIL 5. ANNOUNCEMENTS Announcements were made in reference to current events. 6. PROCLAMATIONS ISSUED BY THE OFFICE OF THE MAYOR

The following proclamations have been issued during the month of October 2016: English as a Second Language Week, November 20-26th Lung Month, Month of November

7. DEPUTATIONS/PUBLIC HEARINGS

i. Lennis Trotter Kids Safety Village of Durham Region Re: Kids Safety Village Expansion Update & Donation Request Mr. Trotter provided an update to Council regarding the expansion of the Kids Safety Village and advised that he is seeking a donation from the three northern municipalities of $5,000 each. Mr. Trotter advised that he has been in contact with North Durham area schools to offer priority booking times and confirmed attendance of several of the schools for this year’s programs.

Recommendation: Moved by: Councillor Wotten

WHEREAS the Township of Scugog received the information previously requested from the Kids Safety Village; AND WHEREAS the amount requested was already approved in the 2016 budget; BE IT RESOLVED THAT the $5,000 be released to the Kids Safety Village.

Carried

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ii. Mark Turney, VP Operations, Veridian Connections Leonard Allen, President, Solera Sustainable Energies Company Re: Scugog Recreation Community Centre Solar Project Messrs. Turney and Allen provided a PowerPoint presentation to propose the construction and operation of a Rooftop Solar Installation under the Province’s FIT Program at the Scugog Recreation Community Centre and sought Council’s support. A question and answer period with members of Council followed and the Mayor brought forth the proposed resolution from the Community Services report for consideration.

8. REPORTS 8.1 DEPARTMENTAL REPORTS DEVELOPMENT SERVICES - NIL COMMUNITY SERVICES Councillor Somerville presiding. 8.1.1 Scugog Community Recreation Centre Rooftop Solar Project Feed-in-Tariff Program, Version 5.0

Recommendation:

Moved by: Councillor Wotten

THAT Council indicate its support for the construction and operation of rooftop solar project at the Scugog Community Recreation Centre on 1655 Reach Street, Port Perry, by passing the resolution attached to this Report (Attachment 1); THAT the Mayor and Clerk be authorized to execute a Rooftop Solar Panel Lease Agreement for the Scugog Community Recreation Centre project, provided such Agreement is acceptable to the Municipal Solicitor; and THAT Veridian Connections and Solera Sustainable Energies Company be advised of Council’s decision.

Carried

8.1.2 2016 Community Grant Activity Review Recommendation:

Moved by: Councillor Kett THAT Council receive the 2016 Community Grant Activity Review for information.

Carried

FIRE & EMERGENCY SERVICES - NIL

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CORPORATE SERVICES Regional Councilor Drew presiding. 8.1.3 Transfer of $100,000 to Hold Co MSC (Scugog Networks Inc.)

Recommendation:

Moved by: Councillor Wotten

THAT the resolution passed on May 9th, 2016 regarding the borrowing of $100,000 from the Hydro Reserve be rescinded;

AND THAT Council approve a transfer of $100,000 from the Hydro Reserve to Scugog Networks Inc. for the purposes of exploring proposals for the deployment of Broadband internet in Scugog, with no expectation of re-payment to the reserve.

Carried Councillor Kett advised that he was in receipt of correspondence from a constituent which contained several questions regarding the internet service.

Recommendation:

Moved by: Mayor Rowett THAT the letter read aloud by Councillor Kett regarding the Broadband initiative be forwarded to the Scugog Fibre Board for response. Carried

8.1.4 2017 Draft Capital Budget

Recommendation:

Moved by: Councillor Somerville

THAT Council receive the 2017 Draft Capital Budget for information.

Carried

RECESS 3:00 RESUME 3:15

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8.1.5 2016/2017 Insurance Renewal

Recommendation:

Moved by: Councillor Somerville

THAT the report on the Insurance Renewal – July 1, 2016 to June 30, 2017 be received for information;

THAT the Township of Scugog’s share of the $1.7 million Durham Municipal Insurance Pool surplus funds being distributed back to pool members in the amount of $78,540 be transferred to the Self-Insurance Losses Reserve.

Carried

8.2 ADVISORY COMMITTEE RECOMMENDATIONS & MINUTES

8.2.1 Summary of Advisory Committee Recommendations Recommendation:

Moved by: Councillor Drew THAT the Summary of Advisory Committee Recommendations as attached to the meeting agenda be received for information. Carried

8.2.2 Unapproved Minutes of the Heritage Permit Sub-Committee 8.2.3 Minutes of the Scugog Seniors Advisory Committee

Recommendation: Moved by: Councillor Drew THAT the advisory committee minutes be received for information. Carried

9. CORRESPONDENCE

CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 424-16 Correspondence received from Kathy Weiss, Director of Economic

Development, Region of Durham, providing the Agriculture and Rural Affairs Economic Development Update, Commissioner's Report #2016INFO -11.

Recommendation: Moved by: Councillor Kett

THAT Correspondence No. 424-16 be received for information.

Carried

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435-16 Correspondence received from the Operation Scugog Christmas

Campaign Committee seeking support and contributions by adopting a less fortunate Scugog family at Christmas.

449-16 Correspondence received from Glenn Taylor, CEO, Community Living,

renouncing any connection to the letter dated October 4, 2016, sent to Mayor Rowett and Council, from the Scugog Chamber of Commerce.

Recommendation: Moved by: Councillor Drew

THAT Correspondence No.’s 435-16 to 449-16 be received for information.

Carried CORRESPONDENCE TO BE RECEIVED AND ENDORSED 431-16 A copy of correspondence sent by Alexander Harras, Manager of

Legislative Services, Town of Ajax, to the Region of Durham advising of the resolution made at a meeting of October 17, 2016 regarding Durham Regional Transit and Seniors Residences and requesting front door pickup services to seniors be resumed.

Recommendation: Moved by: Councillor Somerville THAT Correspondence No. 431-16 be received and endorsed.

Carried CORRESPONDENCE TO BE RECEIVED & REFERRED - NIL

CORRESPONDENCE REQUIRING MOTION FOR DIRECTION - NIL

10. NEW BUSINESS Councilor Back requested that the Director of Community Services ensure that residents are notified of future road construction that may be required to repair portions of Highway 7A.

11. ADJOURNMENT 4:25PM

Recommendation: Moved by: Councillor Drew THAT this meeting be adjourned.

Carried __________________________ MAYOR, Thomas R. Rowett

__________________________ CLERK, Nicole Wellsbury

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Township of Scugog Staff Report To request an alternative accessible format, please contact the Clerks Department at 905-985-7346.

Department: Community Services Department – Planning

Report To: General Purpose and Administration Committee Date: November 28, 2016 Reference: Strategic Direction #3 – Economic Development, EDAC 2016 Action

Plan and Vibrant North Durham Economic Development Plan 2013-2018.

Report Title: Building Business Forum 2016

Recommendations:

1. THAT this report be received for information;

2. AND THAT a copy of this report be circulated to the Scugog Economic Development Advisory Committee, the Scugog Chamber of Commerce and the Port Perry BIA.

1. Background:

The north Durham Building Business Forum (BBF) is an annual half day business event held in north Durham Region that brings business owners and leaders together to inspire new ideas, make strategic connections with local and provincial business support organizations and strengthen the rural economy.

The BBF is an action item of the Vibrant North Durham Economic Development Plan 2013-2018, under the strategy area Inspire and Support Entrepreneurship. The Plan was adopted by the Township Councils of Uxbridge, Scugog and Brock in June 2013. The BBF is a collaborative regional economic development initiative of the Economic Development

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[Report Title] [Department]

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Advisory Committees of the Townships of Uxbridge, Scugog and Brock in partnership with the Region of Durham Planning and Economic Development Department.

2. Discussion:

This year marked the fifth annual BBF event and was held at St. Paul’s Church Leaskdale in the Township of Uxbridge. Over 120 people attended the forum representing business, support organizations and Township, Regional and Political representatives. The 2016 event had several components:

• Keynote speakers and panel discussion;

Speakers included keynote Reverend Andrew Allison of St. Paul’s Church Leaskdale, Joanne Richter of the Second Wedge Brewing Company, Peter Colpitts of Colpitts Design Inc., and Leslie Forsythe of Forsythe Family Farms 2009 Inc.

• We C.A.R.E for Business tradeshow;

The We C.A.R.E (Create, Attract, Retain and Expand) for Business Tradeshow included business support organizations that assist in the creation, attraction, retention and/or expansion of businesses in north Durham. The 17 participating organizations included; the Business Advisory Centre Durham, Durham College Community Employment Services, Durham Partners in Project Green/Durham Sustain Ability, Durham Workforce Authority, Spark Commercialization and Innovation Centre, Brock Board of Trade, Brock Networking Group, Uxbridge Networking Group, Brock Youth Centre, the Ontario Ministry of Agriculture, Food and Rural Affairs, University of Ontario Institute of Technology, South Lake Community Futures, Durham Farm Fresh Marketing Association , Uxbridge Chamber of Commerce and the Scugog Chamber of Commerce.

• North Durham Video;

The BBF organizing committee retained a professional videographer from Uxbridge to create an inspirational video showcasing the unique assets of each municipality in north Durham. The chairs of the Economic Development Advisory Committees of Brock, Scugog and Uxbridge were each interviewed and highlighted the need for a continued collaborative approach to economic development in north Durham.

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[Report Title] [Department]

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3. Financial Implications:

In recognition of the importance of financing to the success of small business, Scotiabank was invited to participate in the BBF event in 2016. Scotiabank provided financial support and participated in the We C.A.R.E for Business trade show.

The BBF is a free event to participants. The cost of the BBF is annually shared between the Townships of Uxbridge, Scugog and Brock and the Region of Durham.

4. Communication Considerations:

The BBF rotates between the Townships of Uxbridge, Scugog and Brock and is organized by a joint committee representing the Economic Development Advisory Committees of the three north Townships. Scugog and Brock with support from Region staff.

5. Conclusion:

The BBF is identified in the Vibrant North Durham Economic Development Plan 2013-2018.

The north Durham Building Business Forum is a successful and important event for supporting entrepreneurship and business development in north Durham. The 2017 event is scheduled to take place in the Township of Scugog and planning will be underway shortly.

Respectfully Submitted: Reviewed By:

Stacey Jibb Kevin Heritage Rural Economic Development Coordinator Director, Development Services

Attachments:

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Township of Scugog Staff Report To request an alternative accessible format, please contact the Township at 905-985-7346.

Department: Community Services Department – Public Works and Parks

Report To: General Purpose and Administration Committee Date: November 28, 2016 Reference: Strategic Direction #5 - Natural Environment

Report Title: Lake Scugog Enhancement Project

Recommendations:

1. That the staff report entitled “Lake Scugog Enhancement Project” be received;

2. That Council supports the “Lake Scugog Enhancement Project” in principle, and directs the Healthy Lake Scugog Steering Committee, Township staff and Kawartha and Regional Conservation Authority (KRCA) to investigate and report back to Council on the following matters:

a) to assess whether an Environmental Assessment is required to receive project approval;

b) to complete the necessary inventory and assessment work to address application requirements for all approval agencies;

c) to determine the estimated costs of construction and a refinement of

the estimate based on completion of a detailed design;

d) to determine whether the Township will be responsible for any portion of the design and construction costs of the facility;

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Lake Scugog Enhancement Project Community Services

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e) to explore various contract administration options for the project with KRCA staff;

f) to investigate the financial implications for the long term maintenance of the facility;

g) to address any odour issues while the dredgate is being disposed of

behind the berm; and

h) to determine whether an Environmental Assessment is required to remove sediments as part of the long term maintenance of the facility.

3. That the Healthy Lake Scugog Steering Committee be authorized to launch a fund-raising campaign for the project.

1. Background:

The input of nutrients and sediments from the Port Perry urban area into the adjacent bay has, over time, resulted in an abundance of native and invasive aquatic vegetation including Starry Stonewart (Nitellopsis obtusa) and decreasing water depth. In conjunction with the invasive plants such as Eurasian milfoil (Myriophyllum spicatum), a warming climate that increases the length of the growing season and sedimentation, boat access to the town docks and other water based recreational activities are negatively affected. The heavy aquatic plant growth and shallow water depths have become an ongoing issue with marina owners, boaters, the rowing club, and an increasing concern with the public and local businesses. In addition, the high concentrations of nutrients and sediments travel further into the bay resulting from a lack of preventative storm water management.

Kawartha Conservation staff provides technical and project management support to the Healthy Lake Scugog Steering Committee - comprised of the Durham Member of Parliament, Durham Member of Provincial Government, Township of Scugog Mayor and Council representatives, Parks Canada (Ontario Waterways), Department of Fisheries (DFO), the Ministry of Natural Resources & Forestry (MNRF), Mississauga’s of Scugog Island First Nation (MSIFN) local business representatives, private citizen representatives and the Scugog Lake Stewards. This group has been working towards options for remediation since 2013 and is tasked with developing a preferred action plan to address the concerns in Port Perry Bay area of Lake Scugog which will benefit the entire lake.

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In 2014, various remedial options were explored and a characterization of the area of concern was initiated. Some of the options included aeration, mechanical plant harvesting, as well as dredging. The collection of bathymetry (depth determination) and vegetation data via the Toronto and Region Conservation Authority was completed in 2015. Additionally, in 2015, sediment samples were (at various depths) collected by Kawartha Conservation staff and analyzed by MOECC for any contaminant exceedances. At the end of 2015, Kawartha Conservation created the Request for Proposal for project design.

In January 2016, the Proposed Lake Scugog Enhancement project contract was awarded to the GHD Limited Consulting firm. Kawartha Conservation has been supporting the consultant during the design phase by way of obtaining the proper research and collection permits with Parks Canada and completing the necessary studies/surveys needed for the Basic Impact Analysis (BIA), Natural Heritage Report and to provide technical data needed to complete the design phase. Kawartha Conservation is the technical lead for the Steering Committee, acting as the main point of contact for inquiries from government agencies, the consultant and other various stakeholders. Township staff are also participants on this Committee. Finally, a small scale paleolimnological study was carried out with the University of Waterloo to determine the rate of infill for dredged areas. In 2016, various design options were presented to the group by GHD for consideration and one option was chosen as the preferred option. The revised option was unveiled on October 19 to the group and on October 25th for public view and consultation. Funding for the actual project implementation will be organized through efforts by a fundraising subcommittee that was approved by the Steering Committee in June of this year. The Region has committed to provide $10,000 to partially fund the project. Based on the preliminary design, the cost of the proposed project is estimated to be approximately $2 million. 2. Discussion:

2.1. Benefits

The maintenance of navigable waterways, a healthy aquatic environment, and the feasibility of the Port Perry Bay and waterfront to be used for a variety of recreational activities, is critical to the economic and social well-being of the Port Perry area. Additionally, there is also the issue that stormwater outlets are not providing adequate water quality control for runoff outflows and thus contributing a large quantity of nutrients and suspended solids (over 17,000 kg per annum) into the bay.

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One of the primary components of the Lake Scugog Enhancement Project is the creation of an engineered wetland to mitigate the effects of stormwater inputs in Port Perry Bay. The dredgate is proposed to be strategically placed to form a berm to create a large engineered wetland for the purpose of proactively managing stormwater. This wetland will encompass three significant stormwater outlets, including the largest input catchment area - the Casimir Street outlet. The wetland treatment of these storm water outlets will reduce the excess nutrients and sediment entering the lake and prolong the life of the dredged portion of the bay.

2.2. Options

In June 2016, a draft of design options for the mitigation of the dredgate and constructed wetland was presented by GHD. The list of options included:

1. Do nothing

2. Dredge material and haul offsite

3. Dredge and use all materials in situ for creation of an engineered wetland adjacent to the causeway and Baagwating stormwater channel

4. Dredge a smaller area and use all materials in situ for the creation of an engineered wetland at the Baagwating stormwater channel

5. Dredge larger area and use all materials in situ for the creation of an engineered wetland at the Baagwating stormwater channel and the creation of offshore islands/shoals

6. Use of benthic mats (alone or in combination with dredging)

Preferred Option 4 – The dredging of a smaller area and the use all materials in situ for the creation of an engineered wetland at the Baagwating stormwater channel is the preferred option. However, revisions were suggested by the committee to include 2 other stormwater outlets (Casimir outlet & Independent Grocers) and input from Kawartha Conservation staff regarding plant choice and obligate pond seed species. The draft was revisited by the committee on September 2, 2016 to include the town docks and the area north of the pier. Kawartha Conservation staff performed a depth survey in the suggested area and recorded the majority of depths to exceed the desired dredge depth of 1.8m. On October 19th, a revised design was presented to the Healthy Lake Scugog Committee and an open house for Public Consultation took place on October 25.

As a result of public comments at the Open House on October 25th, a new area to dredge has been identified with details yet to be determined.

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2.3. Further Study/Investigations

The following studies/investigations are anticipated as part of the project:

All agencies: A program to monitor the form and function of the wetland

Parks Canada (Trent Severn Waterway): Basic Impact Assessment Ex: evaluate potential adverse effects and mitigate

Ministry of Natural Resources and Forestry: Natural Heritage Report Ex: evaluate aquatic & terrestrial natural heritage including Species at Risk (SAR)

Department of Fisheries and Oceans: Fisheries Authorization/Compensation Plan Ex: A plan to offset harm to fish (young of the year) and loss of habitat

Environmental Assessment (EA) Ex: Staff to assess whether an EA is required to receive project approval

3. Financial Implications: Staff will assess the following financial implications for the project:

determine whether the Township will be responsible for any portion of the design and construction costs of the facility; and

investigate the financial implications for the long term maintenance of the facility.


4.1. Consultations

The following groups have been part of the Steering Committee or consulted during the planning stages of the project:

Durham Member of Parliament representative, Durham Member of Provincial Parliament representative, Township of Scugog Mayor and Council representatives, Parks Canada (Ontario Waterways), the Ministry of Natural Resources & Forestry (MNRF), Mississauga’s of Scugog Island First Nation (MSIFN), local business representatives, private citizen representatives and the Scugog Lake Stewards. The Department of Fisheries and Oceans (DFO) has also been consulted as part of the planning process.

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Additional consultations will take place during the permitting stage of the project, if required.

4.2. Public Outreach/Notice A Public Open House was conducted by the Healthy Lake Scugog Steering Committee on October 25th at the Port Perry Library to showcase the proposed project and to receive public comments. A public commenting period ending November 30 is currently underway and is being received through a survey at www.lakescugogenhancement.ca.

Additional public notices, outreach, or open houses may be required as a condition of the various permits that will be required as part of the project.

4.3. News Release

A news release titled “A healthy lake means a healthy community” was posted on the Township website on October 17 providing background information on the origins of the project. It outlines the formation of the steering committee and the members involved. The links to project information and the public comment survey were included in the release.

5. Conclusion:

The Lake Scugog Enhancement Project is essential to maintain a healthy Lake Scugog and will promote the social and economic well being of the Port Perry area. Township staff, the Steering Committee, and KRCA staff, will forward the required information to Council in a future report.

Respectfully Submitted: Reviewed By:

Kevin Arsenault Glen Smith Engineering Technician Director, Community Services

Attachments:

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http://www.lakescugogenhancement.ca/


Department: Public Works & Parks Department

Report To: General Purpose and Administration Committee Date: November 28, 2016 Reference:

Report Title: Amendment to Site Alteration By-law – Definitions

Recommendations:

1. That this committee recommend to Council that the definition of “fill” in Township of Scugog By-law 62-15 be amended to include hydro vacuum truck slurry and slurry byproduct materials;

2. And that the definition of “hydro vacuum truck slurry and slurry byproduct” be added to the definition section of Township of Scugog By-law 62-15

1. Background: The purpose of this report is to seek Council approval to amend Township of Scugog By-law 62-15 to include byproducts of vacuum truck operations.

2. Discussion:

It has come to staff’s attention that there is some confusion over the dumping of hydro vacuum truck contents on private property and whether or not this is fill which is regulated in our Site Alteration By-law. It is staff’s recommendation that this material be considered fill and be included in the fill definition section of the By-law. Changing the wording in the definition of fill will clearly identify byproducts of vacuum trucks as fill.

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Amendment to Site Alteration By-law Community Services - Public Works and Parks

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In discussion with staff and the Region of Durham legal council, it was recommended that the definition be amended as follows;

Current definition; “fill” means any type of material removed from, placed or dumped on land and includes soil, stone, concrete, construction materials/rubble, asphalt, dirt, sod or turf either singly or in combination”

Proposed definition; “fill means any type of material removed from, placed or dumped on land and includes soil, hydro vacuum truck slurry or slurry byproduct, stone, concrete, construction materials/rubble, asphalt, dirt, sod or turf either singly or in combination”

Proposed definition; “hydro vacuum truck slurry and slurry byproduct” means any mixture of liquid and solid material excavated by hydro vacuum truck”

3. Financial Implications: N/A

4. Communication Considerations: N/A

5. Conclusion: Updating the definitions of fill and hydro vacuum truck slurry and slurry byproduct in the Site Alteration By-law will ensure proper enforcement regarding imported fill on private property within the Township. Respectfully Submitted: Reviewed By:

Lori Fox Glen Smith Engineering Technician Director, Community Services

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Township of Scugog Staff Report To request an alternative accessible format, please contact the Township at 905-985-7346.

Department: Community Services Department – Public Works and Parks

Report To: General Purpose and Administration Committee Date: November 28, 2016 Reference: Traffic By-law 124-05

Report Title: Ottawa Street No Stopping

Recommendations:

That this Committee recommend to Council that the Traffic By-Law 124-05 be amended to restrict Stopping on the west side of Ottawa Street, from Highway 7A to a point 76 metres north of Highway 7A, Monday to Friday between the hours of 8:00am and 5:00pm.

1. Background: The purpose of this report is to request Council amend the Traffic By-law 124-05 to restrict stopping on the west side of Ottawa Street near the entrance of R H Cornish Public School.

2. Discussion:

Following complaints from First Student Transportation Services, Staff investigated regarding difficulty with school busses turning into the school driveway due to traffic congestion caused by parents or guardians picking up children along Ottawa Street.

R H Cornish School provides a drop-off and pick-up zone within the school property which is not utilized by all parents. This causes congestion near the Ottawa Street driveway which makes it difficult for student transportation busses to maneuver the entrance safely.

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Ottawa Street No Stopping Community Services - Public Works and Parks

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Due to the proximity of the existing driveways in this area, it is recommended that “NO STOPPING” signs be placed on the west side of Ottawa Street, from Highway 7A to 76 metres north of Highway 7A in accordance with the Highway Traffic Act and that this should be in place Monday to Friday, between the hours of 8:00am and 5:00pm. (See Attachment 1)

3. Financial Implications: Signs will be installed by Community Services Staff and the cost for the signs will be financed from the operating budget.

4. Communication Considerations: N/A

5. Conclusion: It is recommended that Traffic By-law 124-05 be amended to include NO STOPPING Monday to Friday, between the hours of 8:00am and 5:00pm on Ottawa Street, from Highway 7A to 76 metres north of Highway 7A and that staff be directed to install the applicable signs in accordance with the Highway Traffic Act. Respectfully Submitted: Reviewed By:

Lori Fox, C. Tech. Glen Smith Engineering Technician Director of Community Services

Attachments:

ATT-1: Area Sketch

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NO STOPPINGMONDAY TO FRIDAY

8:00am to 5:00pm

ATTACHMENT 1

ONE WAYENTRANCE

R H CORNISH SCHOOL

SCUGOG STREET - HIGHWAY 7A

OTTA

WA ST

REET

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Department: Finance Department

Report To: General Purpose and Administration Committee Date: November 28, 2016 Reference: September 12, 2016 - 2017 Budget Schedule and Council List of Items

Report Title: 2017 Capital Budget

Recommendations:

1. That the 2017 Capital Budget in the amount of $9,846,700 be approved as detailed in the General Purpose and Administrative Committee Report and attachments, dated November 28, 2016.

1. Background:

The purpose of this report is to present the 2017 Capital Budget to Council for the Township of Scugog for approval.

2. Discussion:

The Draft 2017 Capital Budget was presented to Council on November 7, 2016 for consideration. The Capital Budget Open House was held on November 9, 2016 at the Scugog Memorial Library where it was presented to the public followed by a question and answer period.

The only change from the Draft 2017 Capital Budget pertains to the funding of the Outdoor Fitness Equipment (A-12) which was shifted from the Environmental Solar Fund to the Parks Reserve.

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2017 Capital Budget Finance

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2.1. 2017 Pre-Budget Survey To help engage the public in the budget process, the Township introduced a Pre-Budget Survey for the first time. The survey was available from October 19, 2016 to November 4, 2016 on the Township’s website. The survey was advertised on the Township website, Twitter, Facebook and the local newspaper. Included are some of the results of the survey. There were a total of 43 respondents to our survey of which over half live in Port Perry.

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Services provided by the Township were listed and participants were asked to choose the three services that they were most proud of. Festivals and Events was rated the highest, followed by Tourism and Downtown Promotions and Library Services.

Direction 1 – Roads and Other Infrastructure was the Strategic Plan Direction that respondents found most important

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Declining Road Conditions was identified as the single most important issue facing the Township.

Participants were asked whether the current level of services offered by the Township should be reduced, maintained, or enhanced; keeping in mind that maintaining or enhancing service levels may result in a tax increase. The majority of respondents voted to maintain the current service levels with the exception of attracting jobs and businesses whereby respondents would like that service enhanced.

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3. Financial Implications:

The 2017 Capital Budget is $9,846,700.

The Reserve Transfers required to fund the 2017 Capital Budget are as follows:

Reserve / Reserve Fund Funding Allocation

Roads Levy Reserve $333,000

Hydro Reserve 968,000

Parks Reserve 95,000

CEF – Fire Reserve 85,000

CEF – Heritage Reserve 164,445

CEF – Facilities Reserve 48,500

CEF – Public Works Reserve 622,500

MP Reserve 680,200

OCIF Funding 173,000

DC Reserve 157,055

Gas Tax Reserve Fund 132,000

Environmental Solar Fund 10,000

Grant / Other 4,439,804

Debenture 1,938,196

Total 2017 Capital Budget $9,846,700

Some of the Capital Projects identified are still awaiting grant or rebate notification. Any grants or rebates received will help offset the cost of the project and will be put back into the reserve from which the project was being funded.

The 2018 – 2021 Capital Projects identified through this budget process are not funded and are listed for consideration in upcoming annual Capital Budgeting processes.

028


Page 6 of 6


The 2017 Capital Budget will be posted on the Township website.

5. Conclusion:

It is recommended that Council approve the 2017 Capital Budget presented to Council in the attached documents.

Respectfully Submitted:

Dianne Valentim Director of Finance / Treasurer

Attachments:

ATT-1: 2017 – 2021 Project Listing by Asset Type ATT-2: 2017 – Project Listing with Funding ATT-3: 2018 – 2021 Project Listings ATT-4: 2017 – Capital Budget Detail Sheets

029

ATT-1

Comm S. - Community Services Corp. S - Corporate Services Dev S. - Development Services FES - Fire & Emergency Services Fin - Finance

Page

No. Priority Project Name Dept Ward

2017 2018 2019 2020 2021 Total

Roads / Sidewalks

A -1 2 Old Simcoe - Queen St to Hwy 7A - Design Comm S. 2 22,000 22,000

A -2 1 Williams Point Road and Jack Rabbit Run Comm S. 4 50,000 250,000 250,000 550,000

A -3 2 Aldred Drive - Phases 2-4 Comm S. 3 82,000 40,000 2,500,000 2,622,000

A -4 2 Sidewalk Reconstruction - Phases 1-5 Comm S. var 150,000 100,000 100,000 100,000 100,000 550,000

A -5 1 Caesarea - Road Resurfacing / Reconstruction Comm S. 4 220,000 220,000 537,500 977,500

A -6 1 Manvers / Scugog Townline Road Comm S. 4 140,000 140,000

A -7 2 LED Streetlight Conversion Project Comm S. var 968,000 968,000

A -8 1 Crandell Street Reconstruction Comm S. 2 1,520,000 1,520,000

A -9 1 Scugog Line 6 Reconstruction / Urbanization Comm S. 1, 2, 5 5,000,000 5,000,000

Perry St. Reconstruction Comm S. 5 50,000 1,500,000 1,550,000

Sidewalk / MUT - Simcoe / Reach Comm S. 5 60,000 60,000

Cartwright East Quarter Line Comm S. 4 168,000 168,000

Russell Road Comm S. 4 170,000 170,000

McKee Road Hill Comm S. 4 185,000 185,000

Church St. Comm S. 4 264,000 264,000

McLaughlin Road Comm S. 4 450,000 450,000

Devitts Road Comm S. 4 475,000 475,000

Old Simcoe Rd - Carlan to Scugog Line 8 Comm S. 5 910,000 910,000

Old Simcoe - Queen St to Hwy 7A Comm S. 2 1,000,000 1,000,000

Portview Beach Comm S. 3 1,400,000 1,400,000

Blackstock - Ditching, Subdrains, Dwys Comm S. 4 25,000 25,000

Scugog Line 14 Comm S. 1 50,000 50,000

Scugog Line 4 Comm S. 1 60,000 60,000

Byers Road Resurfacing Comm S. 1 125,000 125,000

Nestleton Road (Developer possibility) Comm S. 4 200,000 200,000

Cartwright West Quarter Line Comm S. 4 300,000 300,000 600,000

Carnegie Beach Road Comm S. 3 350,000 350,000

Queen Street Comm S. 2, 5 400,000 400,000

Greensborough Drive Comm S. 4 700,000 700,000

Scugog Line 6 - Hwy 7&12 to Marsh Hill Road Comm S. 1 1,300,000 1,300,000 2,600,000

Perryglen Subdivision Rehabilitation Comm S. 2 1,000,000 1,000,000

Apple Valley Subdivision Rehabilitation Comm S. 2 2,000,000 2,000,000

Old Simcoe - Reach St to Carlan Drive Comm S. 5 50,000 50,000

Old Simcoe Queen St to Reach St Comm S. 5 330,000 330,000

Total Roads / Sidewalks 8,152,000 5,742,000 8,397,500 2,700,000 2,480,000 27,471,500

Township of Scugog

2017 Capital Budget; 2018 - 2021 Capital Projects for Consideration in Future Budgets

Estimated Project Cost $

030

ATT-1


Page


2017 2018 2019 2020 2021 Total

Township of Scugog



Bridges

A -10 1 Bridge Impact Systems Comm S. var 355,000 355,000

Seagrave Bridge Comm S. 1 2,300,000 2,300,000

Jobb Road Bridge Comm S. 4 48,000 48,000

Cadmus Bridge Comm S. 4 170,000 2,500,000 2,670,000

Bridge 9 Replacement (Jobb Rd) Comm S. 4 2,000,000 2,000,000

Scugog Line 8 Bridge Comm S. 5 2,500,000 2,500,000 Total Bridges 355,000 2,300,000 218,000 4,500,000 2,500,000 9,873,000

Parks

A -11 1 Cartwright Field's LED Lighting Upgrade Comm S. 4 20,000 20,000

A -12 1 Outdoor Fitness Equipment (Green Gym) Comm S. 5 70,000 70,000

Tree Replacement Comm S. var 50,000 50,000

Seagrave Pickleball Courts Comm S. 1 120,000 120,000

Parks Development Plans Comm S. var 175,000 175,000

Port Perry Skateboard Park Comm S. 1 or 5 350,000 350,000

Kinsmen Park Comm S. 5 45,000 45,000

Kinsmen Park Comm S. 5 100,000 100,000

Total Parks 90,000 840,000 - - - 930,000

Buildings / Facility Maintenance

A -13 1 Blackstock Recreation Complex - Feasbility Study Comm S. 4 10,000 10,000

A -14 1 Birdseye Pool Heaters Comm S. 5 10,000 10,000

A -15 2 Birdseye Pool Water Feature Replacement Comm S. 5 10,000 10,000

A -16 1 SCRC Garbage Compounds Comm S. 5 10,000 10,000

A -17 2 Birdseye Pool Shade Awning Comm S. 5 13,000 13,000

A -18 1 Town Hall 1873 - Bell Tower Reconstruction Comm S. 5 50,000 50,000

A -19 2 Old Mill - Urban Square and Ground Floor Design Dev S. 5 50,000 50,000

A -20 1 Animal Shelter - Township Portion Dev S. 1 130,000 130,000

A -21 1 New Storage Facility - Scugog Shores Museum Comm S. 3 150,000 150,000

Storage Room - Filing Corp. S 5 12,000 12,000

Furnace Replacement Museum Comm S. 3 15,000 15,000

HVAC Replacement (SCRC) Comm S. 5 25,000 25,000 30,000 80,000

Historic Interpretive Plaque Program Comm S. var 25,000 25,000

SCRC Security Cameras Comm S. 5 50,000 50,000

Museum Barn Foundation Restoration Comm S. 3 100,000 100,000

Animal Shelter Buyout of Township Portion Corp. S 100,000 100,000

Depot Amalgamation - Feasibility Study Comm S. 20,000 20,000

031

ATT-1


Page


2017 2018 2019 2020 2021 Total

Township of Scugog



Bread Oven Museum Village Comm S. 3 20,000 20,000

New Drive Shed Museum Comm S. 3 45,000 45,000

Parks Depot Addition Comm S. 5 65,000 65,000

Palmer Park Washroom Comm S. 2 100,000 100,000

Salt Storage Buildings Comm S. 500,000 500,000

SCRC Snack Bar Facade & Upgrade Comm S. 5 60,000 60,000

Museum Print Shop/Barber Shop Comm S. 3 140,000 140,000

Pool House Accessibility Comm S. 5 300,000 300,000

SCRC Hall Upgrades and refresh Comm S. 5 700,000 700,000

Gazebo Museum Comm S. 3 25,000 25,000

Rodman Cabin Restoration Comm S. 3 35,000 35,000

Sand Domes Rehabilitation Comm S. 1 & 4 70,000 70,000

SCRC Gym Facility Comm S. 5 1,500,000 1,500,000

Total Building / Facility 433,000 327,000 775,000 1,200,000 1,660,000 4,395,000

Parking Lots / Piers / SWM

SWM (Pond and OGS) Comm S. var 150,000 150,000 150,000 150,000 600,000

Arena Parking Lot Comm S. 5 320,000 400,000 720,000

Station 2 parking Lot FES 4 130,000 130,000

Caesarea Pier Replacment Comm S. 4 15,000 15,000

Port Perry Pier Replacement Comm S. 5 20,000 500,000 520,000

Palmer Park Parking Lot Comm S. 2 28,000 28,000

Joe Fowler Parking Lot Comm S. 2 35,000 35,000

Port Perry Pier - Docks Comm S. 5 40,000 40,000

Old Rail Lane Parking Lot Comm S. 5 100,000 100,000

Port Perry Boat Launch Comm S. 5 20,000 100,000 120,000

Port Perry Boat Launch, Docks & Anchors Comm S. 5 100,000 100,000

Total Parking Lots / Piers - 600,000 788,000 670,000 350,000 2,408,000

032

ATT-1


Page


2017 2018 2019 2020 2021 Total

Township of Scugog



Vehicles & Equipment

A -22 2 Electric Ice Edger Comm S. 5 5,500 5,500

A -23 1 SCBA Air Compressor Replacement FES 35,000 35,000

A -24 1 Fire Chief Vehicle FES 50,000 50,000

A -25 1 Pickup Truck Replacement - Parks Department Comm S. 60,000 60,000

A -26 1 Pickup Truck Replacement - PW Comm S. 60,000 60,000

A-27 1 Pickup Truck - PW Comm S. 60,000 60,000

A -28 1 Grader Replacement #10 - 2005 Comm S. 450,000 450,000

SCRC - Score Clock 2 Comm S. 5 30,000 30,000

Truck Replacement #03 - 2005 Comm S. 40,000 40,000

By-law Vehicle Dev. S 40,000 40,000

Mower Replacement - Parks Department Comm S. 50,000 50,000

1/2 Ton Replacement - Parks Department Comm S. 50,000 50,000

1 - 1 Ton Truck Comm S. 115,000 115,000

Tandem #61 - 2002 Comm S. 250,000 250,000

Tandem #62 - 2002 Comm S. 250,000 250,000

Tanker Truck FES 300,000 300,000

Animal Control Vehicle Dev. S 16,000 16,000

Battery Powered Auto Extrication Equipment FES 22,500 22,500

Truck Replacement Comm S. 40,000 40,000

1/2 Ton Truck (replacement #90) Comm S. 60,000 60,000

Replacement Equipment - Fleet Vehicle FES 60,000 60,000

Olympia Replacement SCRC Comm S. 5 180,000 180,000

Tandem Axle (Replacement #7) Comm S. 275,000 275,000

Tandem Axle (Replacement #63) Comm S. 275,000 275,000

Battery Powered Auto Extrication Equipment FES 22,500 22,500

Mower Replacement - Parks Department Comm S. 55,000 55,000

1/2 Ton Replacement - Parks Department Comm S. 55,000 55,000

1/2 Ton Pickup Truck (#) Comm S. 60,000 60,000

Wheeled Excavator (#76) Comm S. 265,000 265,000

Tandem Axle (replacement #64) Comm S. 275,000 275,000

Olympia Replacement Blackstock Comm S. 4 180,000 180,000

Grader (#5) - Fleet Replacement Comm S. 450,000 450,000

Total Vehicle & Equipment 720,500 1,125,000 928,500 732,500 630,000 4,136,500

033

ATT-1


Page


2017 2018 2019 2020 2021 Total

Township of Scugog



Computer Hardware / Software

A -29 2 Employee Self Service Time Entry Fin 6,000 6,000

A -30 1 IT - WAN Upgrade & Mail filtering software Corp. S 10,200 10,200

A -31 1 Recreation Booking Software Comm S. 20,000 20,000

A -32 1 Budgeting Software Fin 60,000 60,000

Financial Software Upgrade Fin 10,000 10,000

IT - Customer Polling Corp. S 20,000 20,000

IT - Microsoft Office Upgrade Corp. S 20,000 20,000

Procurement Software & P-Card Implementation Fin 42,000 42,000

E-advice Slips for Payroll Fin 3,000 3,000

Financial Software Upgrade Fin 10,000 10,000

Fixed Asset accounting in Financial Software Fin 8,000 8,000

Website Refresh Corp. S 30,000 30,000

Total Computer Hardware / Software 96,200 92,000 3,000 10,000 38,000 239,200

Grand Total 9,846,700 11,026,000 11,110,000 9,812,500 7,658,000 49,453,200

034

ATT-2

TOWNSHIP OF SCUGOG

2017 CAPITAL BUDGET


Page

No.Depart.

Priority

NumberProject Name Description

Estimated

Project CostFunding Source

Roads Levy

Reserve

Hydro

Reserve

Parks

ReserveCEF - Fire

CEF -

Heritage

CEF -

FacilitiesCEF - PW MP Reserve

OCIF

FundingDC Reserve Gas Tax

Environmental

Solar Fund

(Comp Fees)

Grant / Other Debenture

Roads

A-1 Comm. S 2Design - Old Simcoe Urbanization - Queen St to Hwy 7A

Urban Upgrade - Reconstruction (Ward 2) Design 22,000 MP Reserve 22,000

A-2 Comm. S 1 Williams Pt Road and Jack Rabbit Run S-Bend Resurface 50,000 Gas Tax 50,000

A-3 Comm. S 2 Aldred Drive - Phase 2Surface Treatment for Non Reconstructed Section (Ward 3) 82,000 Gas Tax 82,000

A-4 Comm. S 1 Sidewalk Reconstruction - Phase 1 Infill and bring existing sidewalks up to standard 150,000 CEF - PW /DC Reserve Fund 112,500 37,500

A-5 Comm. S 2 Caesarea Roads Upgrade - Phase 1Phase 1 of multi-year project to repave base and surface asphalt 220,000 Roads Levy Res 220,000

A-6 Comm. S 1 Manvers/Scugog Townline RoadJoint Project with Kawartha Lakes (50% of Total Project Cost) (4) - time constraint due to funding 140,000 OCIF Funding 140,000

A-7 Comm. S 2 LED Streetlight Conversion ProjectConversion of Township streetlights to LED fixtures for energy efficiency 968,000 Hydro Reserve 968,000

A-8 Comm. S 2 Crandell Street ReconstructionUrban Upgrade - Reconstruction (Ward 2) - will only move forward if grant is approved 1,520,000

Roads Levy Res/MP Reserve / OCIF / Grant 113,000 6,000 33,000 1,368,000

A-9 Comm. S 1 Scugog Line 6 Reconstruction and Urbanization Urban Upgrade - Reconstruction (Ward 1) 5,000,000 Grant /Debenture 3,061,804 1,938,196

Bridges

A-10 Comm. S 1 Bridge Impact Systems safety issue and mandated requirement 355,000 MP Reserve 355,000 Parks

A-11 Comm. S 1 Cartwright Field's LED Lighting Upgrade

Repairs required due to some lights not working - synergies and efficiencies with replacing and upgrading 20,000

Env. Solar /Grant 10,000 10,000

A-12 Comm. S 1 Outdoor Fitness Equipment (Green Gym) Rotary Trail 70,000 Parks Reserve/DC Reserve Fund 35,000 35,000 -

A-13 Comm. S 1 Blackstock Recreation Complex Feasibility Study 10,000 MP Reserve /DC Reserve Fund 1,000 9,000

A-14 Comm. S 1 Birdseye Pool Heaters Replacement 10,000 CEF - Facilities 10,000 A-15 Comm. S 1 Birdseye Pool Water Feature Replacement Replacement 10,000 CEF - Facilities 10,000 A-16 Comm. S 1 SCRC Garbage Compounds New 10,000 CEF - Facilities 10,000 A-17 Comm. S 2 Birdseye Pool Shade Awning New 13,000 CEF - Facilities 13,000 A-18 Comm. S 1 Town Hall 1873 - Bell Tower Reconstruction Structural repairs 50,000 MP Reserve 50,000 - A-19 Dev S. 2 Old Mill - Urban Square & Ground Floor Design 50,000 CEF - Heritage 50,000

A-20 Dev S. 1 Animal Shelter - Township Portion Scugog Contribution to New Build - $130,000 130,000 CEF Heritage /DC Reserve Fund 114,445 15,555

A-21 Comm. S 1 New Storage Facility Scugog Shores Museum Village Storage Facility 150,000 MP Reserve 150,000 -

A-22 Comm. S 1 Electric Ice Edger Replacement Equipment 5,500 CEF - Facilities 5,500 A-23 FES 1 SCBA Air Compressor Replacement Replacement Equipment 35,000 CEF - Fire 35,000 A-24 FES 1 Fire Chief Vehicle Additional Equipment 50,000 CEF - Fire 50,000 A-25 Comm. S 1 Pick-up Truck Replacement - Parks Includes Plow and Sanding Unit - Fleet Replacement 60,000 Parks Reserve 60,000 A-26 Comm. S 1 Pickup Truck Replacement - PW Replacement of aging fleet 60,000 CEF - PW 60,000 A-27 Comm. S 1 Pickup Truck - PW Equipment for Assistant Roads Manager 60,000 DC Reserve 60,000 A-28 Comm. S 1 Grader #10 - 2005 Fleet Replacement - Volvo Replacement 450,000 CEF - PW 450,000

A-29 Fin 2 Employee Self Service Time Entry electronic time entry for employee payroll 6,000 MP Reserve 6,000

A-30 Corp. S 1 IT - WAN Upgrade & Web & Mail filtering - software 10,200 MP Reserve 10,200 A-31 Comm. S 1 Recreation Booking Software Replacement of Class software 20,000 MP Reserve 20,000 A-32 Fin 1 Budgeting Software software to facilitate the budget process 60,000 MP Reserve 60,000

Total Capital 2017 9,846,700 333,000 968,000 95,000 85,000 164,445 48,500 622,500 680,200 173,000 157,055 132,000 10,000 4,439,804 1,938,196

3,468,700 Reserves

4,439,804 Grant / Other

1,938,196 Debenture

9,846,700 Total Capital

Roads Levy

ReserveHydro Reserve Parks Reserve CEF

Working

Capital

Reserve

Env'l

Legal

Reserve

MP ReserveOCIF

FundingDC Reserve Gas Tax

Airways Fill

Reserve

Env'l Solar

Fund (Comp

Fees)

Self

Insurance

Loss

Reserve

total

(2,588,900) (710,900) (3,152,800) (1,200,000) (100,000) (3,704,600) (1,596,600) (258,500) (353,300) - (122,300) (13,665,600)

(110,800) (13,400) (1,143,300) (67,200) (167,800) (655,800) (78,500) (2,158,300)

100,000 164,800 1,768,200 1,259,300 174,500 891,900 4,358,700

(110,800) (2,488,900) (559,500) (2,527,900) (1,200,000) (100,000) (2,512,500) - (1,589,900) (22,400) (353,300) - (200,800) (11,465,200)

(222,800) (835,200) (54,600) (173,000) (838,500) (655,800) (50,000) (2,829,900)

333,000 968,000 95,000 920,445 680,200 173,000 157,055 132,000 10,000 3,468,700

0 (600) (1,520,900) (464,500) (2,442,655) (1,200,000) (100,000) (1,886,900) - (2,271,345) (546,200) (353,300) (40,000) (200,800) (10,826,400)Estimated Closing Reserve Balances - December 31, 2017

Estimated Revenue for 2017




Opening Reserve Balances - January 1, 2016

Estimated Revenue for 2016

Expenditures / Commitments - 2016

Estimated Closing Balance - December 31, 2016

Capital Commitments (per above)

Operating Capital Commitment estimates

035

ATT-3

TOWNSHIP OF SCUGOG

2018 CAPITAL BUDGET Top priority projects in 2018

Comm S. - Community Services; Corp. S - Corporate Services; Dev S. - Development Services; FES - Fire & Emergency Services; Fin - Finance

Department Project Name Description

Estimated

Project Cost $

Roads / Sidewalks

Comm S. - PW Aldred Drive Urbanization Design - 2019 Construct 40,000 Comm S. - PW Perry St. Reconstruction Urban Upgrade - Reconstruction (Design 2018) 50,000 Comm S. - PW Sidewalk / MUT - Simcoe / Reach Coincide with Regional Road works 60,000 Comm S. - PW Sidewalk Reconstruction Bring existing sidewalks up to standard (multi-year) 100,000 Comm S. - PW Cartwright East Quarter Line A Gravel, Surface Treatment 168,000 Comm S. - PW Russell Road A Gravel, Surface Treatment (LCB) 170,000 Comm S. - PW McKee Road Hill Pulverize, A Gravel, Concrete Curb, Asphalt 185,000 Comm S. - PW Caesarea Roads Upgrades Roads TBD - Approx. 1KM 220,000 Comm S. - PW Williams Point Road & Jack Rabbit Run Phase 2 of 3 - Base and surface asphalt on J.R.R. 250,000 Comm S. - PW Church Street A Gravel, Surface Treatment - Cartwright W 1/4 Line to Town 264,000 Comm S. - PW McLaughlin Road Surface Treatment - Requires 450mm of gravel base 450,000 Comm S. - PW Devitts Road A Gravel, Surface Treatment (LCB) 475,000 Comm S. - PW Old Simcoe - Carlan to Scugog Line 8 910,000 Comm S. - PW Old Simcoe - Queen St to Hwy 7A Urban Upgrade - Reconstruction (Designed 2017) 1,000,000 Comm S. - PW Portview Road Excavation, A Gravel, Curb & Gutter, Storm Sewer 1,400,000

Total Roads / Sidewalks 5,742,000

Bridges

Comm S. - PW Seagrave Bridge River Street bridge replacement 2,300,000 Total Bridges 2,300,000

Parks

Comm S. - Parks Kinsmen Park Picnic Shelter 45,000 Comm S. - Parks Tree Replacement Ash Trees Due to Emerald Ash Borer 50,000 Comm S. - Parks Kinsmen Park Washrooms 100,000 Comm S. - Parks Seagrave Pickleball Courts allow for outdoor facility & utlization of comm hall 120,000 Comm S. - Parks Parks Development Plans 175,000 Comm S. - Parks Port Perry Skateboard Park New skatepark - shared initiative / fundraising 350,000

Total Parks 840,000


Corp. S Storage Room - Filing Shelving for File Room Storage if capcacity is reached 12,000 Comm S. - Rec Furnace Replacement Museum Replacement 15,000 Comm S. - Rec HVAC Replacement SCRC Replacement 25,000 Comm S. - Rec Historic Interpretive Plaque Program Cemeteries & Streetscapes 25,000 Comm S. - Rec SCRC Security Cameras New installation 50,000 Comm S. - Rec Museum Barn Foundation Restoration Repair of foundation 100,000 Corp. S Animal Shelter Buyout of Township Portion Building valuation costs per Agreement (50% of Building) 100,000

Total Buildings / Facility Maintenance 327,000


FES Station 2 Parking Lot 130,000 Comm S. - PW SWM (Pond and OGS) Rehabiltation of one pond 150,000 Comm S. - Rec Arena Parking Lot - PP - Phase 2 of 3 Replacement 320,000

Total Parking Lots / Piers / SWM 600,000


Comm S. - Rec SCRC - Score Clock 2 Replacement Equipment 30,000 Comm S. - Rec Truck Replacement #03 - 2005 Fleet Replacement 40,000 Dev S. By-law Vehicle 40,000 Comm S. - Parks Mower Replacement - Parks Department Replacement Equipment 50,000 Comm S. - Parks 1/2 Ton Replacement - Parks Department Replacement Equipment 50,000 Comm S. - PW 1 - 1 Ton Truck Additional Equipment - Fleet 115,000 Comm S. - PW Tandem #61 - 2002 Works Fleet Replacement 250,000 Comm S. - PW Tandem #62 - 2002 Works Fleet Replacement 250,000 FES Tanker Truck Replace 1994 Tanker 300,000

Total Vehicles & Equipment 1,125,000


Fin Financial Software Upgrade Upgrade of financial software - approx. every 2 years 10,000 Corp. S Information Technology Customer Polling 20,000 Corp. S Information Technology Microsoft Office Upgrade+prof serv (if not moving to 365) 20,000 Fin Procurement Software & P-Card Implementation add procurement to financial software & implement P-Cards 42,000

Total Computer Hardware / Software 92,000

Total Capital 2018 11,026,000

036

ATT-3

TOWNSHIP OF SCUGOG

2019 CAPITAL BUDGET


Estimated

Project CostDepartment Project Name Description $

Roads / Sidewalks

Comm S. - PW Blackstock - Ditching, Subdrains, Dwys Sunrise Dr, Donelda Crt, Sunrise Crt 25,000Comm S. - PW Scugog Line 14 Surface Treatment from Hwy. 7/12 to 400 m West 50,000Comm S. - PW Scugog Line 4 3 metre pass only from Marsh Hill Rd to Hwy 12 60,000Comm S. - PW Sidewalk Reconstruction Infill and bring exisitng sidewalks up to standard (mulit-year) 100,000Comm S. - PW Byers Road Resurfacing Surface Treatment - R.R. 57 to Old Scugog Road 125,000Comm S. - PW Nestleton Road (Developer possibility) Curb & Gutter, Asphalt, Storm Sewer 200,000Comm S. - PW Williams Point Road & Jack Rabbit Run Phase 3 of 3 - Base and surface on remainder of Wiiliams Pt. 250,000Comm S. - PW Cartwright West Quarter Line Phase 1 - Surface Treatment (2150m) from Hwy 7A to Church St. 300,000Comm S. - PW Carnegie Beach Road Drainage, Excavation & Asphalt 350,000Comm S. - PW Queen Street Shave & Pave - Water St. to Simcoe St. 400,000Comm S. - PW Caesarea Roads - Gravel & Asphalt - Urbanization Phase 3 of multi-year project 537,500 Comm S. - PW Greensborough Drive Storm Sewer, Curb & Gutter West Side 700,000Comm S. - PW Scugog Line 6 - Hwy. 7/12 to Marsh Hill Road Phase 2 - Base & surface (Ward 1) 1,300,000Comm S. - PW Perry St. Reconstruction Urban Upgrade - Reconstruction (Design 2018) 1,500,000Comm S. - PW Aldred Drive Excavation, Gravel, Drainage, Geotech, Asphalt 2,500,000


Bridges

Comm S. - PW Jobb Road Bridge Engineering, EA, Remove and Replace 48,000Comm S. - PW Cadmus Bridge Engineering, EA, Remove and Replace 170,000

Total Bridges 218,000

Parks

Total Parks -


Comm S. - PW Depot Amalgamation - Feasibility Study 20,000Comm S. - Rec Bread Oven Museum Village New Program 20,000Comm S. - Rec HVAC Replacement SCRC 25,000Comm S. - Rec New Drive Shed Museum Replacement 45,000Comm S. - Parks Parks Depot Addition Additional washrooms and expansion 65,000Comm S. - Parks Palmer Park Washroom $180,000 Spent in 10 Yrs on Portable Toilet Rentals 100,000Comm S. - PW Salt Storage Buildings With Containment For Runoff 500,000

Total Buildings / Facility Maintenance 775,000


Comm S. - Parks Caesarea Pier Replacment Design 15,000Comm S. - Parks Port Perry Pier Replacement Design 20,000Comm S. - Parks Palmer Park Parking Lot 28,000Comm S. - Parks Joe Fowler Parking Lot 35,000Comm S. - Parks Port Perry Pier - Docks EA, design, and permits 40,000Comm S. - Parks Old Rail Lane Parking Lot 100,000Comm S. - PW SWM (Pond and OGS) multi-year program 150,000Comm S. - Rec Arena Parking Lot - PP - Phase 3 of 3 Replacement 400,000



Dev S. Animal Control Vehicle To replace animal control van (50% cost share with Uxbridge) 16,000FES Battery Powered Auto Extrication Equipment 22,500Comm S. - Rec Truck Replacement Replacement Equipment - Fleet 40,000Comm S. - PW 1 - 1/2 Ton Pickup Truck (Replacement #90) Replacement Equipment - Fleet 60,000FES Replacement Equipment - Fleet Vehicle Replace Car 64 60,000Comm S. - Rec Olympia Replacement SCRC Replacement 180,000Comm S. - PW Tandem Axle (Replacement #7) Replacement Equipment - Fleet 275,000Comm S. - PW Tandem Axle (Replacement #63) Replacement Equipment - Fleet 275,000

Total Vehicles & Equipment 928,500


Fin E-advice Slips for Payroll electronic employee pay stubs 3,000Total Computer Hardware / Software 3,000


037

ATT-3

TOWNSHIP OF SCUGOG

2020 CAPITAL BUDGET


Estimated


Roads / Sidewalks

Comm S. - PW Sidewalk Reconstruction Infill and bring exisitng sidewalks up to standard (mulit-year) 100,000Comm S. - PW Cartwright West Quarter Line Phase 2 - Surface Treatment (2150m) from Church St. to R.R. 19 300,000Comm S. - PW Perryglen Subdivision Rehabilitation 1,000,000Comm S. - PW Scugog Line 6 - Hwy 7&12 to Marsh Hill Road Phase 2 - Base and surface (Ward 1) 1,300,000Comm S. - PW 2nd Island Access Unknown Cost -


Bridges

Comm S. - PW Bridge 9 Replacement (Jobb Rd) 2,000,000Comm S. - PW Scugog Line 8 Bridge 2,500,000

Total Bridges 4,500,000

Parks

Total Parks -


Comm S. - Rec SCRC Snack Bar Façade & Upgrade Match Office 60,000Comm S. - Rec Museum Print Shop/Barber Shop New Program Facility 140,000Comm S. - Rec Pool House Accessibility To meet OADA 300,000Comm S. - Rec SCRC Hall Upgrades and refresh 700,000

Total Buildings / Facility Maintenance 1,200,000


Comm S. - Parks Port Perry Boat Launch EA, design, and permits 20,000Comm S. - PW SWM (Pond and OGS) multi-year program 150,000Comm S. - Parks Port Perry Pier Replacement 500,000



FES Battery Powered Auto Extrication Equipment 22,500Comm S. - Parks Mower Replacement - Parks Department Replacement Equipment - Fleet 55,000Comm S. - Parks 1/2 Ton Replacement - Parks Department Replacement Equipment - Fleet 55,000Comm S. - PW 1/2 Ton Pickup Truck (#) Works Fleet Replacement 60,000Comm S. - PW Wheeled Excavator (#76) Works Fleet Replacement 265,000Comm S. - PW Tandem Axle (replacement #64) Works Fleet Replacement 275,000



Fin Financial Software Upgrade Upgrade of financial software - approx. every 2 years 10,000Total Computer Hardware / Software 10,000


038

ATT-3

TOWNSHIP OF SCUGOG

2021 CAPITAL BUDGET


Estimated


Roads / Sidewalks

Comm S. - PW Old Simcoe - Reach Street to Carlan Drive Rehab - Base & surface 50,000Comm S. - PW Sidewalk Reconstruction Infill and bring exisitng sidewalks up to standard (mulit-year) 100,000Comm S. - PW Old Simcoe - Queen Street to Reach Street Rehab - Base & surface - Addition of bike lanes 330,000Comm S. - PW Apple Valley Subdivision Rehabilitation 2,000,000


Bridges

Comm S. - PW Cadmus Bridge Replacement 2,500,000Total Bridges 2,500,000

Parks

Total Parks -


Comm S. - Rec Gazebo Museum New 25,000Comm S. - Rec SCRC HVAC Replacement 30,000Comm S. - Rec Rodman Cabin Restoration Restoration 35,000Comm S. - PW Sand Domes Rehabilitation Prices forthcoming based on Engineeering Assessment 70,000Comm S. - Rec SCRC Gym Facility New Gym Addition 1,500,000

Total Buildings / Facility Maintenance 1,660,000


Comm S. - Parks Port Perry Boat Launch Replacement - Ramp 100,000Comm S. - Parks Port Perry Boat Launch Docks & Anchors Dock & Anchor Replacement 100,000Comm S. - PW SWM (Pond and OGS) multi-year program 150,000



Comm S. - Rec Olympia Replacement Blackstock Replacement 180,000Comm S. - PW Grader (#5) - Fleet Replacement John Deere 450,000



Fin Fixed Asset accounting in Financial Software 8,000Corp. S Website Refresh Best Practice to re-do website every 5 years 30,000

Total Computer Hardware / Software 38,000


039

ATT-4

A-1

Township of Scugog 2017 Capital Budget

Department: Community Services – Public Works Project Name: Design - Old Simcoe Road Urbanization – Queen Street to

Highway 7A Staff Priority Ranking: 2 Estimated Project Cost: $22,000 Explanation of Expenditure: The budget item is to design the urbanization of a section of Old Simcoe Road, from Queen Street to Highway 7A including curb and gutter, storm sewers and new sidewalks. Once designed, this project would be “shovel ready”, should funding become available. Reference: Strategic Direction #1, Roads & Other Infrastructure: to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of an Asset Management Plan. Strategic Direction #3, Economic Development: to “Create the conditions to develop and attract new business and employment opportunities to the Township”. Funding Source: MP Reserve - $22,000

040

A-2


Department: Community Services – Public Works Project Name: Williams Point Road and Jack Rabbit Run Staff Priority Ranking: # 1 Estimated Project Cost: $50,000 Explanation of Expenditure: This project is Phase 1 of a multi year approach to provide improvements along Williams Point Road and Jack Rabbit Run. This funding would allow the most critical section, the s-bend, to be repaved. This section is approximately 300 metres long. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets.” Funding Source: Federal Gas Tax Reserve Fund - $50,000

041

A-3


Department: Community Services – Public Works Project Name: Aldred Drive – Phase 2 Staff Priority Ranking: # 2 Estimated Project Cost: $82,000 Explanation of Expenditure: The work includes the removal of deteriorated sections of Aldred Drive to repair issues with drainage, surface condition, and structural inadequacy. The removed sections would be graded with Township staff and equipment and paved by a contractor. With pavement and structural repairs being completed in 2016 on one section of Aldred, the 2017 works would resolve the remaining issues and provide a pleasant and safe driving experience for users. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets.” Funding Source: Federal Gas Tax Reserve Fund - $82,000

042

A-4


Department: Community Services – Public Works Project Name: Sidewalk Reconstruction – Phase 1 Staff Priority Ranking: # 1 Estimated Project Cost: $150,000 Explanation of Expenditure: The budget item includes replacement of old sidewalks, repair of long stretches of existing sidewalks and installation of new sidewalks in accordance with Provincial legislation. Public Works plans to address sidewalk deficiencies over several years. This work will be tendered and awarded in accordance with Township policies. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”; Strategic Direction # 4: Municipal Services, to “Provide quality public services that are efficient, effective and affordable to residents and businesses of Scugog”; improve quality of life for residents in all stages of life. 2014 Development Charges Background Study – Appendix C – Item 6.2.5 Funding Source: CEF – Public Works $112,500 DC Reserve Fund $37,500

043

A-5


Department: Community Services – Public Works Project Name: Caesarea Roads Upgrade Staff Priority Ranking: # 2 Estimated Project Cost: $220,000 Explanation of Expenditure: This is Phase 1 of multi year approach to resurface Caesarea’s older road network. Phase 1 would include the repaving of:

• Marina Drive – South of Cedar Grove • Heron Street • Rowan Avenue • Park Street • Lake View Avenue • Centre Street – Between Lake View and Park

The repaving includes base and surface asphalt being completed by a contractor with ditching, removals, and final grading completed by Township staff. This is approximately 1000 metres (1km) of the road network in Caesarea. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”; part of the Asset Management Plan. Funding Source: Roads Levy Reserve - $220,000

044

A-6


Department: Community Services – Public Works Project Name: Manvers/Scugog Townline Road Staff Priority Ranking: # 1 Estimated Project Cost: $140,000 (Township of Scugog Share) Explanation of Expenditure: Manvers/Scugog Townline is a boundary road and pursuant to the Boundary Road Agreement between the Township of Scugog and City of Kawartha Lakes, any work shall be approved by the other municipality and that any amount in excess of $5,000 shall be shared equally between the two parties. The City of Kawartha Lakes has been requesting this road work for the past few years and may not continue with the project if Scugog does not fund in 2017. The road surface is in need of repair and both municipalities are receiving many complaints from residents. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets.” Strategic Direction #2: Financial Sustainability, to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services”, through municipal partnership. Funding Source: OCIF Funding - $140,000

045

A-7


Department: Community Services – Public Works Project Name: LED Streetlight Conversion Project Staff Priority Ranking: # 2 Estimated Project Cost: $968,000 Explanation of Expenditure: This project includes the conversion of the Township’s streetlights to LED fixtures to reduce maintenance, and increase energy savings. Incentive money is available through IESO to a maximum of $158,000. The grant monies received through this project will be used to offset the project cost and will be deposited into the Hydro Reserve. Reference: Strategic Direction #1: Roads & Other Infrastructure, to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”; encourage Innovative Smart Community Initiatives such as LED. Strategic Direction #2: Financial Sustainability, to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services.” Strategic Direction # 4: Municipal Services, to “Provide quality public services that are efficient, effective and affordable to residents and businesses of Scugog.” Funding Source: Hydro Reserve - $968,000

046

A-8


Department: Community Services – Public Works Project Name: Crandell Street Reconstruction Staff Priority Ranking: # 2 Estimated Project Cost: $1,520,000 Explanation of Expenditure: This project would see the full reconstruction and urbanization of Crandell Street between Highway7A / Scugog Street and Queen Street. The upgrade project includes replacing the culverts carrying the flow of Williams Creek in front of the fire hall, adding additional storm sewer throughout, completing sidewalks, and adding curb and gutter. An OCIF Top-Up fund application has been submitted which could potentially cover 90% of the project costs should the Township be a successful applicant. Funding awards are to be announced in February of 2017. If the Township is unsuccessful in receiving the OCIF top-up grant, the project will not proceed in 2017. Municipalities unsuccessful in receiving 2017 OCIF grant are eligible to resubmit for 2018 funding. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”. Strategic Direction #2: Financial Sustainability, to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services.” Funding Source: OCIF Grant - $1,368,000 OCIF Funding - $33,000 Roads Levy Reserve - $113,000 MP Reserve - $6,000

047

A-9


Department: Community Services – Public Works Project Name: Scugog Line 6 Reconstruction and Urbanization Staff Priority Ranking: # 1 Estimated Project Cost: $5,000,000 Explanation of Expenditure: This is the construction phase of the Scugog Line 6 urban upgrade between Highway 7/12 and Highway 7A/Queen Street. Funding was awarded through the New Building Canada Fund, which covers two-thirds of the projects costs with our funding partners, the Provincial and Federal Governments. This reconstruction includes “the provision of a regional water main to further Economic Development in the Port Perry Employment Lands”. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”. Strategic Direction #2: Financial Sustainability, to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services.” Strategic Direction #3: Economic Development: to “Create the conditions to develop and attract new business and employment opportunities to the Township.” Funding Source: Grant - $3,061,804 Debenture - $1,938,196

048

A-10


Department: Community Services – Public Works Project Name: Bridge Impact Systems Staff Priority Ranking: # 1 Estimated Project Cost: $355,000 Explanation of Expenditure: This project includes barrier upgrades to the following bridges throughout Scugog:

• Malcolm Road bridge • Scugog Line 14 bridge • Blue Mountain Road bridge • Scugog Line 12 East bridge • Scugog Line 12 West bridge • Edgerton Road bridge • Old Simcoe Road bridge

These upgrades include 7 of the Townships 18 structures which were identified in the 2014 bridge inspection report as being a priority. There is a potential safety risk involved which needs to be addressed. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”. Funding Source: MP Reserve - $355,000

049

A-11


Department: Community Services – Parks Project Name: Cartwright Field’s LED Lighting Upgrade Staff Priority Ranking: # 1 Estimated Project Cost: $20,000 Explanation of Expenditure: A joint project with Cartwright Sports & Recreation with grant money available through the Hydro One - SaveOnEnergy program; which could cover up to 50% of the total project costs. Once the project is approved, Staff will work with Hydro One to secure the funding. This would see the aging Metal Halide lights at the south ball diamond replaced with LED units; this is an opportunity to upgrade to a more efficient fixture. Additionally, better lighting coverage of the field could be coordinated during this initiative. Current lighting is substandard as there is poor visibility with directional lighting and many current light fixtures need replacement, it is more economical to convert to LED than replace with Metal Halide lights. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, encourage Innovative Smart Community Initiatives (upgrade to LED lighting). Strategic Direction #2: Financial Sustainability, to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services.” Funding Source: Environmental Solar Fund - $10,000

Grant / Other - $10,000

050

A-12


Department: Community Services – Parks Project Name: Outdoor Fitness Equipment (Green Gym) Staff Priority Ranking: # 1 Estimated Project Cost: $70,000 Explanation of Expenditure: These outdoor fitness apparatus uses body weight as resistance to augment a walking trail experience for both fun and exercise. They are low impact and can be used by all age groups from children to seniors. Each workstation would exercise a different part of the body. They are designed for all weather conditions and will be placed on a cement pad that acts as a footing for the equipment. The various workout stations would be placed evenly along the trail. The Rotary Trail is the proposed location of the equipment. Reference: Strategic Direction #5, Natural Environment: to “Celebrate the Township’s natural environment through strategic investment and appropriate management for future generations”; promote low impact and green development Strategic Direction #6, Community Engagement; to” Encourage the involvement of all Scugog citizens in sustaining and enhancing the quality of life in our community”. Funding Source: Parks Reserve - $35,000 2014 DC Reserve Fund - $35,000

051

A-13


Department: Community Services – Recreation & Culture Project Name: Blackstock Recreation Complex – Feasibility Study Staff Priority Ranking: # 1 Estimated Project Cost: $10,000 Explanation of Expenditure: Feasibility study to evaluate the need and justification for a new single pad arena in Blackstock to replace current facility. The current facility system is Freon and the refrigerant is not being made after 2020. The arena will reach a critical point in the next few years and a feasibility study is required to identify the recreation strategy. Reference: Strategic Direction #1 Roads and other infrastructure to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, through issues identified in updating the Parks and Recreation Master Plan. Strategic Direction # 6 Community Engagement to “Encourage the involvement of all Scugog citizens in sustaining and enhancing the quality of life in our community”, this initiative will look at a new concept for the aging facility. 2014 Development Charges Background Study – Appendix B-3 – Item 3.1.1 Parks and Recreation Master Plan Funding Source: 2014 DC Reserve Fund - $10,000

052

A-14


Department: Community Services – Recreation & Culture Project Name: Birdseye Pool Heaters – Palmer Park Staff Priority Ranking: # 1 Estimated Project Cost: $10,000 Explanation of Expenditure: This project includes the replacement of the two original pool heaters for facility health and safety and lifecycle asset management. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”; part of an Asset Management Plan. Strategic Direction # 4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. Funding Source: CEF – Facilities - $10,000

053

A-15


Department: Community Services – Recreation & Culture Project Name: Birdseye Pool Water Feature Replacement Staff Priority Ranking: # 1 Estimated Project Cost: $10,000 Explanation of Expenditure: This project includes the replacement of the bird water feature at Birdseye Pool. This is required as the system has non functioning components and is not meeting standards of service. Reference: Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”; by improving the quality of life for residents that use the facility. Strategic Direction #6, Community Engagement: to “Encourage the involvement of all Scugog citizens in sustaining and enhancing the quality of life in our community”. Funding Source: CEF – Facilities - $10,000

054

A-16


Department: Community Services – Recreation & Culture Project Name: Scugog Community Recreation Centre (SCRC) Garbage

Compounds Staff Priority Ranking: # 1 Estimated Project Cost: $10,000 Explanation of Expenditure: This project is for the construction of two gated garbage compound enclosures at the SCRC. This is required for facility protection and health and safety. The SCRC has been moving towards more green initiatives. This project will help with the containment and disposal of the garbage at the SCRC, as well follow existing planning requirements for facilities. Reference: Strategic Direction #5, Natural Environment; “Celebrate the Township’s natural environment through strategic investment and appropriate management for future generations”; greening of SCRC. Funding Source: CEF Facilities - $10,000

055

A-17


Department: Community Services – Recreation & Culture Project Name: Birdseye Pool Shade Awning Staff Priority Ranking: # 2 Estimated Project Cost: $13,000 Explanation of Expenditure: This project includes the construction of a retractable shade awning for spectators and patrons at Birdseye Pool. Currently there are no shade areas or tree coverages for any area of the pool complex. Exposure to sun is a concern from participants and Staff. Reference: Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”; by pursuing customer service excellence opportunities. Funding Source: CEF – Facilities - $13,000

056

A-18


Department: Community Services – Recreation & Culture Project Name: Town Hall 1873 Bell Tower Reconstruction Staff Priority Ranking: # 1 Estimated Project Cost: $50,000 Explanation of Expenditure: This project includes the reconstruction of the Bell Tower due to deteriorating structural conditions. This is required for asset management and public safety. Built in 1873, the historic building has been used in a number of capacities over the years; including Municipal offices, jail, court house, theatre, roller skating rink, movie house, fire station, and ladies undergarment factory. As stated in the local papers at the time, “This hall will be no less an ornament to the village than a credit to the liberality, enterprise and intelligence of its inhabitants.” The Tower is in need of repair to maintain the structure of this Canadian monument. The Township has submitted an application to partially fund the project from the Canada 150 Community Infrastructure Program. If the grant is awarded, the funds will be used to offset the cost of the project and will be returned to the MP Reserve. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”. Funding Source: MP Reserve - $50,000

057

A-19


Department: Development Services Project Name: Old Mill – Urban Square and Ground Floor Design Staff Priority Ranking: # 1 Estimated Project Cost: $50,000 Explanation of Expenditure: Subject to the findings of the structural integrity audit proposed to be completed by the end of 2016, consultants will prepare a detailed design for an urban square and ground floor area based on an approved concept. The consultants are required to prepare documentation, such as, but not limited to: design drawings including a site plan and elevation drawings; landscaping, engineering, grading, and utility drawings; and building/demolition permit drawings. Reference: Strategic Direction #1, Roads & Other Infrastructure: to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”. Strategic Direction #3, Economic Development: to “Create the conditions to develop and attract new business and employment opportunities in the Township”; awareness of heritage, tourism and agricultural assets. Strategic Direction # 4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable to residents and businesses of Scugog.” Strategic Direction #6, Community Engagement: to “Encourage the involvement of all Scugog citizens in sustaining and enhancing the quality of life in our community.” Funding Source: CEF – Heritage - $50,000

058

A-20


Department: Development Services Project Name: Animal Shelter – Township Portion Staff Priority Ranking: # 1 Estimated Project Cost: $130,000 Explanation of Expenditure: The Townships of Scugog and Uxbridge have entered into an agreement where each municipality is to contribute $240,000 towards the construction of a new animal shelter to be built in the Township of Uxbridge. In 2015, Council allocated $110,000 towards the Township’s portion of the construction of the new animal shelter. The remaining $130,000 is to be funded in the 2017 budget. Reference: Strategic Direction #2: Financial Sustainability: to “Improve the financial sustainability of the Township through “smart” growth and development, and innovative funding and delivery of services”; through municipal partnerships. Strategic Direction #4, Municipal Services to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”; implement modern technologies to improve productivity and customer service. 2014 Development Charge Background Study – Appendix B-5, Item 5.1 Funding Source: CEF – Heritage - $114,445 2014 DC Reserve Fund - $15,555

059

A-21


Department: Community Services – Recreation & Culture Project Name: New Storage Facility Scugog Shores Museum Village Staff Priority Ranking: # 1 Estimated Project Cost: $150,000 Explanation of Expenditure: This project includes a pre-fabricated metal building to replace the aged temporary portable storage building. This is required in order to care for historic artifacts in an improved climate controlled building in accordance with collections standards policies. Reference: Strategic Direction #1, Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, through seeking partnerships with the Museums Assistance Program (MAP). Strategic Direction #4, Municipal Services; to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”, by following collections management policies and providing quality storage for the museums collection. Funding Source: MP Reserve - $150,000

060

A-22


Department: Community Services – Recreation & Culture Project Name: Electric Ice Edger Staff Priority Ranking: # 1 Estimated Project Cost: $5,500 Explanation of Expenditure: This project includes the replacement of the aging propane ice edger, which is past its useful life, with an energy efficient electric edger. The Scugog Community Recreation Centre (SCRC) has been moving towards more sustainable energy efficiencies with the recent conversion of lighting on ice pads, energy efficient ice plant modifications, and the purchase of an electric Olympia ice re-surfacer. The replacement of an aging propane ice edger follows this direction. Reference: Strategic Direction #5, Natural Environment; “Celebrate the Township’s natural environment through strategic investment and appropriate management for future generations”, greening of SCRC. Funding Source: CEF – Facilities - $5,500

061

A-23


Department: Fire & Emergency Services Project Name: SCBA Air Compressor Replacement Staff Priority Ranking: # 1 Estimated Project Cost: $35,000 Explanation of Expenditure: The current air compressor is over 30 years old and is in desperate need of replacement. The air compressor is used to refill the Self Contained Breathing Apparatus (SCBA) bottles used by the firefighters in both stations. In the event that the compressor has a major breakdown and cannot be repaired, the bottles will not be able to be refilled. This is a Health & Safety matter. Reference: Strategic Direction #1 Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of the Asset Management Plan. Strategic Direction # 4: Municipal Services, to “Provide quality public services that are efficient, effective and affordable to residents and businesses of Scugog.” Funding Source: CEF Fire - $35,000

062

A-24


Department: Fire & Emergency Services Project Name: Fire Chief Vehicle Staff Priority Ranking: # 1 Estimated Project Cost: $50,000 Explanation of Expenditure: This vehicle will allow the Fire Chief to respond to major incidents in a clearly identifiable vehicle (instead of in his personal vehicle). It is standard practice for a Fire Chief to have a department vehicle; all Fire Chiefs within Durham Region are equipped with a designated vehicle to ensure 24/7 emergency response. Reference: Strategic Direction #1 Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of the Asset Management Plan. Strategic Direction #4, Municipal Services; to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. Funding Source: CEF – Fire $50,000

063

A-25


Department: Community Services – Parks Project Name: Pick Up Truck Replacement Staff Priority Ranking: # 1 Estimated Project Cost: $60,000 Explanation of Expenditure: The budget item is for the replacement of a 2010 ¾ ton pick up truck (#84). This piece of equipment is used as a snow plow truck and has reached the end of its useful life. Replacement will ensure the municipality does not incur significant downtime or excessive maintenance costs. In the spring, summer, and fall this vehicle will be utilized for grass cutting (mobilization of push mowers and grass trimmers) and park maintenance (garbage removal), etc. The ¾ ton Pick Up Truck will be replaced with a ½ ton Pick Up Truck. Reference: Strategic Direction #1, Roads and Other Infrastructure: to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, this is part of the Asset Management Plan. Strategic Direction #4, Municipal Service: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. Funding Source: Parks Reserve - $60,000

064

A-26


Department: Community Services – Public Works Project Name: Pickup Truck Replacement Staff Priority Ranking: # 1 Estimated Project Cost: $60,000 Explanation of Expenditure: The budget item is for the replacement of a 2008 F150 pick up truck. This vehicle is part of Scugog’s aging fleet and has reached the end of its useful life. This vehicle is required to maintain pickup complement for night patrol and weekend patrol. Replacement will ensure the municipality does not incur significant downtime or excessive maintenance costs. Reference: Strategic Direction #1, Roads and Other Infrastructure: to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of the Asset Management Plan. Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. Funding Source: MP Reserve - $60,000

065

A-27


Department: Community Services – Public Works Project Name: Equipment – Pickup Truck Staff Priority Ranking: # 1 Estimated Project Cost: $60,000 Explanation of Expenditure: The budget item is for the addition of a new pickup truck which is necessary for the new position of an assistant road manager. This vehicle is required for lead hands, night patrol and daily activities and is in keeping with the fleet replacement program. Reference: Strategic Direction #1 Roads and Other Infrastructure: to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of the Asset Management Plan. Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. 2014 Development Charge Background Study – Appendix B-4, Item 4.2.4 Funding Source: 2014 DC Reserve Fund - $60,000

066

A-28


Department: Community Services – Public Works Project Name: Replacement Equipment - Grader #10-2005 Staff Priority Ranking: # 1 Estimated Project Cost: $450,000 Explanation of Expenditure: The budget item is for a replacement of a 2005 motor grader (#10). The asset has reached the end of its useful life and replacement will ensure the municipality does not incur excessive downtime or maintenance costs. The motor grader is a vital piece of equipment that is fully utilized year round to maintain 200 km of gravel roads as well as winter maintenance. Reference: Strategic Direction #1 Roads and Other Infrastructure; to “Grow Township financial reserves and access senior government funding in order to effectively build and maintain municipal infrastructure and capital assets”, part of the Asset Management Plan. Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”. Funding Source: CEF – Public Works - $450,000

067

A-29


Department: Finance Project Name: Employee Self Service Time Entry Staff Priority Ranking: # 2 Estimated Project Cost: $6,000 Explanation of Expenditure: This is a time entry tool that integrates with the Finance Departments existing Dynamics GP software purchased and implement in 2012. This tool eliminates the need for paper timesheets by providing an e-Timesheet solution where employees have the ability to enter, access and review timesheets from anywhere. Managers would have electronic workflow approval of the timesheets and the approved timesheet would integrate with the Dynamics GP Canadian Payroll to reduce the payroll time entry process. The tool will create efficiencies and eliminate the antiquated paper system currently in place. Reference: Strategic Direction #4, Municipal Services to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”, implement modern technologies to improve productivity and customer service. Funding Source: MP Reserve - $6,000

068

A-30


Department: Corporate Services Project Name: WAN Upgrade and Web and Mail Filtering Staff Priority Ranking: #1 Estimated Project Cost: $10,200 Explanation of Expenditure: Currently, the Arena and Fire hall are connected to the Municipal local network through a tunnel configured and managed by the ISP, Compton. The Port Perry Depot and the Blackstock Depot are on a separate ISP, Bell, which does not allow for certain functionality. This project will provide a single cohesive technology that is managed internally and can connect all these remote sites to a single LAN. Also, this will enhance security as it creates a firewall with web filter and email spam filtering. This project would require the installation of a centralized firewall at the municipal office and individual RED devices at each location. This will allow for all sites to connect and join the LAN. It allows for scalability, if the network grows. This system will enhance performance of remote site connections by introducing bandwidth control policies via QoS (Quality of Service). This allows us to prioritize certain network traffic and will therefore increase the reliability of remote terminal sessions. It will also enhance network security by introducing a firewall as well as internalizing our e-mail spam filter. Reference: Strategic Direction #4, Municipal Services; to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog” implement modern technologies to improve productivity and customer service. Strategic Direction # 6, Community Engagement: to “Encourage the involvement of all Scugog citizens in sustaining and enhancing the quality of life in our community.” Funding Source: MP Reserve - $10,200

069

A-31


Department: Community Services – Recreation & Culture Project Name: Recreation Booking Software Staff Priority Ranking: # 1 Estimated Project Cost: $20,000 Explanation of Expenditure: This project includes the replacement of the CLASS facility and recreation program booking software system. This software acts as an electronic or digital cash register for all recreation activities offered by the Township. The CLASS system is no longer being supported so the Township must find an alternate software system to ensure a smooth transition to both our customers and staff. The cost includes software, staff training, data transfer and set up of modules which will take approximately 6 months and an on-line registration component. Reference: Strategic Direction #4, Municipal Services: to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog”; by implementing modern technologies to improve productivity and customer service. Funding Source: MP Reserve - $20,000

070

A-32


Department: Finance Project Name: Budgeting Software Staff Priority Ranking: #1 Estimated Project Cost: $60,000 Explanation of Expenditure: Budgeting software will allow for simplified assembly, tracking, analyzing and reporting of Operating and Capital Budgets. The software would integrate with the Finance Departments existing Dynamics GP software purchased and implement in 2012. It will generate efficiencies in the process by reducing the need for manual line item entry and spreadsheet creation, which currently impede the process. It will mitigate potential manual entry errors and allow for faster refresh and updates of the data. It will provide version control and allow for faster consolidation of the data. It will improve reporting for actual versus budget as it would be compatible with the general ledger. It will have multi-year budgeting capabilities and will allow for the performance of “what-if” scenarios. Reference: Strategic Direction #4, Municipal Services; to “Provide quality public services that are efficient, effective and affordable for the residents and businesses of Scugog” implement modern technologies to improve productivity and customer service. Funding Source: MP Reserve - $60,000

071

SUMMARY OF ADVISORY COMMITTEE DECISIONS for October/November 2016 SCUGOG HOUSING ADVISORY COMMITTEE The following recommendations were made at the Scugog Housing Advisory Committee meeting held Thursday, October 13, 2016: Recommendation: Moved by: Val Cranmer THAT the year-end balance of any unspent funds from the Scugog Housing Advisory Committee’s 2016 budget be rolled over and added to the Scugog Housing Advisory Committee’s 2017 budget. Carried

SCUGOG ENVIRONMENTAL ADVISORY COMMITTEE The following recommendations were made at the Scugog Environmental Advisory Committee meeting held Friday, October 21, 2016: Recommendation: Moved by: Councillor Wotten Seconded by: Councillor Kett

THAT due to the timing of the year to treat invasive species, the funds of $10,000 to address the treatment of invasive species be carried forward to the 2017 operating budget.

Carried

072

SCUGOG HERITAGE & MUSEUM ADVISORY COMMITTEE The following recommendations were made at the Scugog Heritage & Museum Advisory Committee meeting held October 18, 2016: i. Old Mill Market Place Concept Committee Recommendation: Moved by: Jasmine Stein THAT this committee endorses the Old Mill Market Place concept for the Old Mill and surrounding area, including the relocation of the Farmer’s Market, and the Buy a Brick Campaign;

AND THAT the Old Mill Market Place concept be presented to Council for final approval.

Carried

ii. Museum/Tourism Committee Committee Recommendation: Moved by: Brandon Guido THAT the formation of a separate Museum/Tourism Committee be reviewed at the end of the current Council Term. Carried

SCUGOG SENIORS ADVISORY COMMITTEE The following recommendations were made at the Scugog Heritage & Museum Advisory Committee meeting held November 1, 2016: i. Seniors Information Office Space Committee Recommendation: Moved by: Councillor Back THAT the Seniors Advisory Committee is agreeable to allow the BIA to use the Seniors Information Office, 181 Perry Street, Unit G1 upon Council approval; AND THAT this arrangement be revisited no later than June 2017. Carried

073

SCUGOG ENVIRONMENTAL ADVISORY COMMITTEE The following recommendations were made at the Scugog Environmental Advisory Committee meeting held November 18, 2016:

i. How can one person make a difference? The Committee reviewed the article and Councillor Kett suggested the Chair

approach Focus magazine to see if they will publish the article.

Recommendation: Moved by: Councillor Somerville Seconded by: Councillor Kett

THAT the correspondence be uploaded to the Township website to share with the community.

Carried

ii. Councillor Somerville provided a summary of a report that was passed at Council regarding the composition of the Advisory Committees within the Township. One recommendation within the report is for committees which have three Council members to be reduced to one Council member.

Recommendation: Moved by: Paul LaPorte Seconded by: Cara Gregory

THAT the Scugog Environmental Advisory Committee strongly recommends to have two Council representatives as members of the Committee.

Carried

iii. Carry Forward of Unspent 2017 SEAC Funds

Recommendation: Moved by: Cara Gregory Seconded by: Karen Parish

THAT any unspent funds from the 2016 SEAC budget be carried forward to the 2017 budget and added to the base amount of $2,000.00.

Carried

074

SCUGOG YOUTH ADVISORY COMMITTEE The following recommendations were made at the Scugog Youth Advisory Committee meeting held November 15, 2016: i. Terms of Reference

Recommendation: Moved by: Noah Cornish THAT the Youth Advisory Committee Terms of Reference be forwarded to Council for endorsement. Carried

SCUGOG HERITAGE & MUSEUM ADVISORY COMMITTEE The following recommendations were made at the Scugog Youth Advisory Committee meeting held November 15, 2016:

i) Heritage Grant Program – Budget Allocation

Committee Recommendation:

Moved by: Councillor Back

THAT any unspent funds from the 2016 Heritage Grant Program be carried forward to the 2017 budget, in addition to any 2017 budget allocation for this program.

Carried

ii) Plaque request 100 Perry Street (Bigelow House) Committee Recommendation: Moved by: Peter Hvidsten THAT a heritage plaque be prepared for 100 Perry Street (Bigelow House) at a 50/50 cost sharing basis between the committee and property owner.

Carried

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40

UNAPPROVED MINUTES OF THE 8TH REGULAR MEETING OF THE SCUGOG HOUSING ADVISORY COMMITTEE THURSDAY, OCTOBER 13, 2016 AT 2:00PM MUNICIPAL OFFICE, COUNCIL CHAMBERS

PRESENT: Chair Martha Casson Vice-Chair Valerie Cranmer Councillor, Ward 4 Wilma Wotten Members Marni Bell (2:03) Julie Curran Anita DeVries (2:09) John Lucyk Tracy McGarry Lois McIntosh ALSO PRESENT: Recording Secretary Lindsay Burnett Planning Technician Luke Puckrin REGRETS: Members Tony Janssen 1. Call to Order The Chair called the meeting to order at 2:01pm.

2. Disclosure of Conflict - Nil 3. Adoption of the Minutes

i. Minutes of the 7th Regular Meeting of the Scugog Housing Advisory Committee held Thursday, September 8, 2016. Errors and Omissions: Nil

Recommendation:

Moved by: Valerie Cranmer THAT the Minutes of the 7th Regular Meeting of the Scugog Housing Advisory Committee held Thursday, September 8, 2016 be approved.

Carried

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Scugog Housing Advisory Committee - Minutes Meeting #8 October 13, 2016

41

4. Business Arising out of the Minutes - Nil

Pg. 38 Scugog Seniors Advisory Committee • The Chair and Vice Chair presented the Housing Plan at the last

Seniors Advisory Committee meeting; • There was a good discussion and some suggestions put forth; • Was noted that there should be more focus on transit in the

plan; • Although some concerns about specific neighbourhood areas

were mentioned, it was indicated to the Senior’s Committee members that comments in the final plan would be of a more generic nature;

• The Seniors Committee was asked to be mindful that the Housing Plan is inclusive of all ages and stages of life not just for Scugog’s aging community.

5. Presentations / Delegations - Nil 6. Reports

i. Verbal Report – Symposium Sub-Committee Update The Chair reviewed the comments from the Symposium Sub-Committee meeting that included, but was not limited to the following: • Draft press release was reviewed and finalized; went to the BIA, Scugog Chamber of

Commerce and North Durham Development Council for circulation; wanted to also circulate to the Rotary Club (needed a contact) and will be posted at the Seniors Club at the Latcham Center and the Club House at Canterbury Common;

• Will also be provided to CAPS and Focus on Scugog for publication; • Only a few posters to be printed this year; the main source of advertising will be the

“bag” signs, that will cost $150 for 50 bags; PP Print will produce the bags; • Need to confirm the Landlord/Tenant (Ms. Cranmer will contact) and Stockworth

Developments speakers (Mr. Puckrin will be asked to contact); • Lunch / Coffee will be coordinated by Ms. Curran; the high school is not available to

prepare the on a Saturday; Ms. Curran will order lunch from Vos’ and coffee from Tim Hortons;

• Ms. Curran offered to arrange the door prize and Mr. Lucyk has offered to obtain the gifts for the guest speakers.

Arrangements for the day of included, but were not limited to: • Committee members arrive early, before 10am would be best; • Will require someone to be the host / hostess at the reception table in the hall; • Inquire if Mayor Rowett would be available to provide opening remarks;

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• The Chair would like to introduce the new Director of Development Services, if he is available to attend;

• Councillor Wotten will introduce the Stockworth speaker and Ms. Cranmer will introduce the Paralegal.

ii. Outreach Plan – Draft Housing Plan

The Committee briefly spoke about further consultation. The Plan will be presented at an upcomingt Scugog Chamber of Commerce breakfast meeting. Ms Curran would like to arrange a presentation for the local realtors at an upcoming Realtors meeting. It was also suggested that a presentation be made at a Rotary meeting. Further discussion on the Outreach Plan will take place at the November meeting of the Housing Advisory Committee meeting. 7. Correspondence

i. 2016 Senior’s Summit - Designing Healthy Housing & Innovative Communities

The correspondence was review. Interested members of the Housing Committee will make their own arrangements for carpooling to the Summit. 8. New / Other Business

i. 2017 Budget The Committee would like to request that if there is a balance in the Scugog Housing Advisory Committee’s 2016 budget, that it be rolled over into 2017 Budget. The purpose of rolling over the unspent money, among other things, would be for the production of the Housing Plan once it has been finalized and approved by Council.

Recommendation: Moved by: Val Cranmer THAT the year-end balance of any unspent funds from the Scugog Housing Advisory Committee’s 2016 budget be rolled over and added to the Scugog Housing Advisory Committee’s 2017 budget. Carried

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9. Next Meeting The next regular meeting is scheduled for Thursday, November 10th at 2pm. 10. Adjournment 3:17pm Recommendation: Moved by: John Lucyk

THAT the meeting be adjourned.

Respectfully submitted,

Martha Casson, Chair

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1

APPROVED MINUTES OF THE 8TH REGULAR MEETING OF THE

SCUGOG ENVIRONMENTAL ADVISORY COMMITTEE HELD FRIDAY, OCTOBER 21, 2016 AT 3:00 P.M.

IN COUNCIL CHAMBERS PRESENT: Chair Mr. G. Carpentier Vice-Chair Ms. C. Gregory Councillor, Ward 1 Mrs. B. Somerville Councillor, Ward 3 Mr. D. Kett Councillor, Ward 4 Mrs. W. Wotten Members Mr. P. LaPorte

Mrs. K. Parish ALSO PRESENT: Director of Public Works and Parks Mr. G. Smith Kawartha Conservation Ms. D. Balika Recording Secretary Ms. S. Cornish

REGRETS: Members Mr. I. McDougall Ms. N. Robertson Mr. T. Mitchell

Mr. J. Peever

1. CALL TO ORDER

The Chair called the meeting to order at 3:02 p.m. A quorum was present.

2. DISCLOSURE OF PECUNIARY INTEREST & NATURE THEREOF

No member made a disclosure of pecuniary interest.


i. MINUTES OF THE 7th MEETING OF THE ENVIRONMENTAL ADVISORY COMMITTEE HELD SEPTEMBER 16, 2016

Errors & Omissions Page 3 10.i CLOCA Update

• The minutes should reflect that Mr. LaPorte reported that CLOCA is supporting the formation of a committee to address active treatment sites to eliminate invasive species.

Recommendation:

Moved by: Councillor Wotten Seconded by: Karen Parish THAT the Minutes of the 7th Meeting of the Environmental Advisory Committee held September 16, 2016, be amended as noted and the same are hereby adopted as amended.

Carried

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Scugog Environmental Advisory Committee Meeting #8 October 21, 2016

2

4. BUSINESS ARISING OUT OF THE MINUTES

Page 3 9.i Commercial Update • If any members have pictures or other relevant

information from the Greenbank Airways to provide them to Glen Smith as soon as possible so they may be included as exhibits.

Page 3 10.i CLOCA Update • Mr. LaPorte and Mr. Carpentier met at the Nonquon

Lagoons at the request of the Region of Durham to discuss control options for the phragmities in the defined areas.

• The Committee then discussed the Township’s budget of $10,000 to be used within the Township to treat invasive species. Timing of the year and treatment locations were also discussed.

Recommendation: Moved by: Councillor Wotten Seconded by: Councillor Kett THAT due to the timing of the year to treat invasive species, the funds of $10,000 to address the treatment of invasive species be carried forward to the 2017 operating budget. Carried

Page 3 10.iii Committee Spotlight

• The Chair distributed his draft article for submission to the Standard newspaper.

Recommendation: Moved by: Councillor Somerville Seconded by: Cara Gregory THAT the article written by the Chair featuring the purpose and objectives of the SEAC be finalized and submitted to the Standard newspaper. Carried

5. DEPUTATIONS - Nil

6. REPORTS - NIL

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7. PRESENTATIONS

i. Mr. Dennis Sallins Re: Blue Dot Movement

Mr. Sallins presented a power point presentation to the Committee regarding the Blue Dot Movement. The presentation included the following : • Blue Dot is a grass roots movement to have all levels of

government recognize the right to clean air, clean water and healthy food;

• Blue Dot wants: • all Ontarians to enjoy the right to clean air, water and

land; • to expand the purpose of the Ontario Environmental Bill of

Rights; • to provide environmental justice.

• A first step to ensure the right to live in a healthy environment is to ask for Council’s support for the initiative. Mr. Sallins will work with Cara Gregory to develop a presentation to be given to Council in the future asking for municipal support for the project.

A question and answer period with members of the Committee followed. The Chair thanked Mr. Sallins for his informative presentation.

8. CORRESPONDENCE

i. Rules of Procedure for Committees

Recommendation:

Moved by: Cara Gregory Seconded by: Paul LaPorte

THAT the correspondence be received for information

Carried

9. OTHER MATTERS

i. Commerical Fill Update

Mr. Smith provided an update regarding the Greenbank Airways litigation. Mr. Smith discussed the issue of vac trucks dumping sludge on farm fields and vacant land and that this practice is not covered under the Township’s by-law. Mr. Smith will provide a statement regarding the issue to Mr. Carpentier who will contact the MOE for advice.

ii. Council Update

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4

Councillor Kett reviewed his presentation “We the North” which he presented to the Environmental Commissioner.

iii. DEAC Update

Mr. Carpentier provided an update from the DEAC meeting which takes place monthly at the Region of Durham. The update included:

• Durham Community Energy Plan – how the Region is providing opportunities to generate power within the Region and the keep the funds received in the Region.

• “Natural Area as Neighbours” progressing into the writing stages of the document.

iv. 2017 Meeting Dates

No objections were made to the draft 2017 meeting dates.

10. NEW BUSINESS

i. Work Plan Review The Committee discussed the need to allot time on the agenda to review the Work Plan. To review deliverables of the items, who’s responsible for the items and how the Committee moves forward for each item.

The Recording Secretary left at this juncture of the meeting

11. DATE OF NEXT MEETING

Next meeting Friday, November 18, 2016 at 3:00 p.m.

12. ADJOURNMENT 4:45 PM

Recommendation:

Moved by: Paul LaPorte


Carried

Respectfully Submitted

Mr. Geoff Carpentier, Chair

083

40

Minutes of the 8th Regular Meeting of the Scugog Heritage & Museum Advisory Committee

Held Tuesday, October 18, 2016 at 7:00 PM Municipal Offices Council Chambers

Present: Council Representatives Ms. Jennifer Back Mr. Don Kett Chair Mr. Dan Stone Vice Chair Ms. Marina Brock Members Mr. Brandon Guido

Ms. Jasmine Stein Also Present: Manager of Recreation & Culture Mr. Craig Belfry Director of Development Services Mr. Kevin Heritage Museum Curator Ms. Shannon Kelly Committee Coordinator Ms. Kim Cox Regrets: Member Mr. John Hancock

Mr. Peter Hvidsten Mr. Guy Latreille

1. Call to Order

The Meeting was called to order at 7:00 pm. 2. Disclosure of Pecuniary Interest & Nature Thereof


3. Adoption of the Minutes

i. Minutes of the 7th Regular Meeting of the Scugog Heritage and Museum Advisory Committee held September 20, 2016

Errors & Omissions: Nil


Moved by: Councillor Kett

THAT the Minutes of the 7th Regular Meeting of the Scugog Heritage and Museum Advisory Committee held September 20, 2016 be adopted.

Carried

1. Business Arising Out of the Minutes

Page 39 Outstanding Matters - Township Owned Community Halls

• October 27, 2016 special meeting cancelled as required staff were not available. Rescheduled to November 15, 2016 at 7:00 PM

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Heritage & Museum Advisory Committee Meeting # 8 October 18, 2016

41

As this is to be an information meeting, the committee agreed it would be beneficial to have heritage value statements prepared for each of the halls being considered which are Caesarea, Greenbank, Prince Albert, Utica and Blackstock Recreation Complex.

Action: Committee Coordinator to contact the Heritage Advisor to request he liaise with the Manager of Recreation & Culture to prepare the value statements.

i. Designation of Scugog Township Cemeteries

Action: Committee Coordinator to contact the Heritage Advisor to request he liaise with the Manager of Recreation & Culture to prepare the value statements.

2. Deputations – Nil

3. Presentations i. Councillor Don Kett

Re: Old Mill Market Place Concept

Councillor Kett presented an update to his Old Mill Market Place proposal previously presented to the committee February 16, 2016. Staff advised that the proposed Old Mill Market Place concept requires a budget and Council approval.

The Chair thanked Councillor Kett, Councillor Somerville and Councillor Back for developing the Buy a Brick Campaign to aid in the fund raising efforts in restoring the Old Mill.

Committee Recommendation: Moved by: Jasmine Stein THAT this committee endorses the Old Mill Market Place concept for the Old Mill and surrounding area, including the relocation of the Farmer’s Market, and the Buy a Brick Campaign; AND THAT the Old Mill Market Place concept be presented to Council for final approval.

Carried 7. Reports/Updates

i. Heritage Designation Updates:

i. 177 Cochrane Street – Review of Heritage Designation Plaque

085


42

The committee agreed that J. Stein work with P. Hvidsten to develop the wording for this heritage designation plaque which will then be reviewed by the Chair and Vice Chair. The committee agreed to proceed with a bronze plaque instead of a slate plaque and agreed it is not necessary to bring this matter back to the committee for approval.

8. Manager of Recreation & Culture

i. Museum/Tourism Committee Update The Manager of Recreation & Culture advised in speaking with the Clerk regarding the formation of a separate committee, it suggested this be reviewed at end of the current Council term.

Committee Recommendation: Moved by: Brandon Guido THAT the formation of a separate Museum/Tourism Committee be reviewed at the end of the current Council Term.

Carried ii. Curator’s Report

Committee Recommendation: Moved by: Councillor Kett THAT the report prepared by the Curator dated October 18, 2016 be received for information.

Carried

4. Updates

i. BIA - Nil

ii. Phase II Waterfront Steering Committee - Nil iii. Township of Scugog - Nil

Planning Issues Heritage Permit Sub-Committee Minutes

i. Unapproved Minutes of the 7th Regular Meeting of the Heritage Permit Sub-Committee held August 30, 2016

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Committee Recommendation: Moved by: Councillor Kett THAT the Minutes of the 7th Regular Meeting of the Heritage Permit Sub-Committee be Received for Information.

Carried Education and Awareness i. Marsh Hill Hamlet Historical Information

The Chair advised an invitation had been extended to a local resident who is familiar with the history of Marsh Hill when it was a vibrant community. They were not present at the meeting.

7. Correspondence

i. Correspondence received from Nicole Wellsbury, Clerk, Township of Scugog dated September 21, 2016 regarding resolution ratified at September 19, 2016 Council meeting: “THAT the Recommendation of the Heritage Permit Sub-Committee be amended to read; THAT exterior renovations to municipally owned community halls listed on the Heritage Register require approval of the Heritage Permit Sub-Committee, prior to commencement of any works.”

Committee Recommendation: Moved by: Councillor Kett THAT this correspondence be received for information.

Carried

8. Other Matters / New Business

i. Heritage Grant Program – Budget Allocation

The Committee discussed rolling over the 2016 balance and 2017 allocated budget amount for this program.

ii. Important Dates • December 11, 2016 (changed from December 4) Children’s Old Fashioned Christmas in the Village

9. Outstanding Matters

The Outstanding Matters list was discussed with the following items being addressed:

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• Plaque request for the Bigelow House (Perry Street)

As construction is still ongoing, this matter is deferred to the January 2017 meeting

• Possible Heritage Designation of Township Owned Community

Halls Invitation has been extended to Hall Board Chairs to attend November 15, 2016 regular meeting for an information session

• Marsh Hill Ghost Hamlet Signage As it is unclear where the signage is to be placed, the committee agreed to defer this matter until further notice

10. Date and Time of Following Meeting

Tuesday, November 15, 2016 at 7:00 PM. 11. Adjournment 8:45PM


Moved by: Jasmine Stein THAT the meeting be adjourned.

Carried


Dan Stone, Chair

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21

Minutes of the 5th Regular Meeting of the Healthy Lake Scugog Steering Committee

held Wednesday, October 19, 2016 at 2:00PM Municipal Offices Council Chambers

Present: Vice Chair Kawartha Conservation Authority, CAO Mr. Rob Messervey

Members Ward Councillor Mr. Donald Kett Kawartha Conservation Authority Ms. Debbie Balika Scugog Lake Stewards Mr. Pat Bunting Fundraising Mr. Bill Eull Scugog Resident Ms. Carolyn Hall Ministry of Natural Resources & Forestry Mr. Colin Higgins Scugog Lake Stewards, President Ms. Barbara Karthein Port Perry Marina Mr. John Mackey Realty Manager, Trent Severn Waterway Ms. Beth McEachern Also Present: Committee Coordinator Ms. Kim Cox Parks Canada Ms. Jane Tymoshuk

Regrets: Chair, Regional Councillor Ms. Bobbie Drew Township of Scugog, Operations Manager Mr. Mike Donnelly BIA/Chamber Representative Mr. Tony Janssen Executive Assistant to Erin O’Toole Ms. Sheryl Greenham Mississaugas of Scugog Island First Nations Mr. Dave Mowat Executive Assistant to Granville Anderson Mr. Justin McLean Director of Community Services Mr. Glen Smith Vos’ Independent Grocer Mr. Terry Vos

1. Call to Order

The Vice Chair called the meeting to order at 2:02 pm and welcomed Jane Tymoshuk. Round table introductions followed.

2. Disclosure of Pecuniary Interest & Nature Thereof


Agenda Update

The Vice Chair advised Mr. Doucette would be not attending today’s meeting. D. Balika, Kawartha Conservation Authority will provide the update on some minor revisions to the project design.

The Vice Chair requested that an update on his attendance at the Chamber of Commerce Breakfast held September 29, 2016 be added under Item 7.

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Healthy Lake Scugog Steering Committee Meeting #5 October 19, 2016

22

3. Adoption of Minutes

i. Minutes of the 4th Regular Meeting of the Healthy Lake Scugog Steering Committee held September 2, 2016

Errors & Omissions:

Page 16 Also Present

• Minutes be revised to reflect Mayor Rowett and Heather Surette were not in attendance at the September 2, 2016 meeting

Page 19 Township of Scugog Update

• Change the word dredging to harvesting


Moved by: Councillor Kett

THAT the Minutes of the 4th Regular Meeting of the Healthy Lake Scugog Steering Committee held September 20, 2016 be adopted as amended.

Carried

4. Business Arising out of the Minutes

i. 2016/2017 Meeting Dates The committee reviewed the proposed 2016/2017 meeting dates and agreed to proceed with the following dates:

November 29, 2016 February 21, 2017 April 18, 2017 June 20, 2017 July and August – at the call of the Chair September 19, 2017 November 21, 2017 Committee Recommendation: Moved by: Bill Eull THAT the Committee accepted the proposed 2016/2017 meeting dates as circulated and amended.

Carried

ii. Scugog Lake Stewards Website Update Website to launch October 24, 2016 www.lakescugogenhancement.ca

090

http://cp.mcafee.com/d/1jWVIg4wUp4zqb0VMQsCzB5WW9KVJ6ZTPhPsQsI3HCQrTvd7dPhO-yYrhLtYQsTd7b0V4SzuXVEVhoopKraSG7wGBCOdifmQTiPp6F7Hqrup88CzCXP_nVN5wQsIFZuVtdBNXAknPhONtPBHEShhlKy_OEuvkzaT0QSyrhdEZt9nWkQzVEwB0Qgv6doCXCM0h-BvFpIzkzY2uMJWLMDRJMSgaX6pfVg1hritqZrjq8VMs-r1vF6y0o2EMq805Yxik_d41-JMIjd426PYSCedHRIZ9sj


23

5. Presentation Debbie Balika, Water Specialist Kawartha Conservation Authority

Re: Lake Scugog Enhancement Project

Ms. Balika provided an update regarding this project which included but was not limited to the following:

• Review of dredging locations within Port Perry Bay (dredge to 1.86m)

• Stormwater run off locations • invasive aquatic vegetation

A question and discussion period followed, including but not limited to:

• feasibility of dredging an area that extends further north in proximity to the Marina dockage

• application timelines and authorization process • Council endorsement

The Committee agreed to seek Mr. Doucette’s assessment of the feasibility of extending the dredging area to the north with a volume reduction offset from Area 6 and to revise the design to establish a 3 metre buffer off the Township pier that will not be dredged in order to maintain fishing habitat. Consensus was also reached to dredge up to the shore wall to facilitate docking The Paleo sediment study is complete and full report to follow. D. Balika will be attending a meeting in Peterborough scheduled for November 3, 2016, with a number of agencies to discuss additional approval agency requirements, including possible fisheries mitigation and compensation matters to include in the initial design.

6. Updates

i. Bill Eull, Fundraising

• Once confirmation of project is received, their committee can begin applying for grants and extending into the Summer/Fall of 2017

• Donations beginning to be received

7. Other Business/New Matters

i. Lake Scugog Enhancement Project Public Meeting

The Public Meeting is scheduled for October 25, 2016 beginning at 6:30 pm at the Scugog Memorial Public Library The committee agreed to proceed with an Open House Format:

• Drawings on display for review prior to start of the presentation

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24

• Members of the Healthy Lake Scugog Steering Committee available to answer questions

• Participating agencies could have information tables set up • 30 day comment period for public response • Feedback/Comment Form to be distributed at Open House and

also by a link on Kawartha Conservation Authority, Scugog Lake Stewards and Township websites

ii. Lindsay Lock 33 Old Mill

P. Bunting provided an overview of the Lindsay Lock including ownership of the Lock and structural integrity of the Dam. Concerns are uncontrolled leaking of Dam and potential for failure. Scugog Lake Stewards contacted the City of Kawartha Lakes to share their concerns of the integrity of the Dam. City of Kawartha Lakes has acknowledged receipt and advised a response will be forthcoming.

iii. Chamber of Commerce Breakfast

R. Messervey provided an update of his presentation of the Lake Scugog Enhancement Project at the Chamber of Commerce Breakfast held September 29, 2016.

iv. Lake Scugog Enhancement Project Presentation to Council

Presentation to Council scheduled for November 14, 2016 at 7:20PM.

8. Next Meeting Date

November 29, 2016 at 2:00PM

9. Adjournment 3:50PM


Moved by: Bill Eull


Carried

Respectfully Submitted,

______________________ Mr. Rob Messervey, Vice Chair

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25

Minutes of the 9th Regular Meeting of the Scugog Seniors Advisory Committee

held Tuesday, November 1, 2016 at 10:00 AM Municipal Offices Council Chambers

Present: Chair Ms. Leslie Banner Vice-Chair Ms. Katy Krieger Members Councillor Ms. Jennifer Back Ms. Maureen Baker

Mr. Frank Gulanowski Ms. Suzanne Redford Ms. Catherine Whittle

Also Present: Committee Coordinator Ms. Kim Cox Township of Scugog, Mgr, Rec & Culture Ms. Amanda Ferraro

Absent: Member Ms. Bonnie Lebovic

1. Call to Order

The meeting was called to order at 10:00AM. A quorum was present.

Agenda Update

K. Krieger requested to speak on her attendance at October 22 Housing Symposium. This item added under Item 7. Other Matters/New Business.

2. Disclosure of Pecuniary Interest & Nature Thereof



i. Minutes of the 8th Regular Meeting of the Scugog Seniors Advisory Committee held October 4, 2016

Errors & Omissions - Nil


Moved by: Suzanne Redford

THAT the Minutes of the 8th Regular Meeting of the Scugog Seniors Advisory Committee held October 4, 2016 be adopted.

Carried


i. Speaker Series – Page 24

See Other Matters/New Business – i. Work Plan Discussion

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Scugog Seniors Advisory Committee #9 November 1, 2016

26

5. Presentations

Amanda Ferraro, Manager, Recreation, Culture & Tourism Township of Uxbridge RE: Seniors Initiatives Ms. Ferraro provided an overview of Seniors Initiatives in Uxbridge which included but was not limited to: • Uxbridge received federal designation by Industry Canada as the

Trail Capital of Canada • Working toward accessible trails • Large volunteer base of “Trail Captains” that assist the Township

with trail maintenance • Partnership with Durham District School Board that allows use of

Uxbridge High School hallways for an indoor walking program from the beginning of November to the end of April for a nominal fee to participants

• Strong Senior Aqua Fit program that draws Seniors from surrounding municipalities

A question and answer period took place and the Chair thanked Ms. Ferraro for her informative presentation.

4. Reports

There were no reports. The Committee continued the discussion regarding the benefit to have a registry of available housing in Durham.

5. Correspondence - Nil

6. Other Matter/New Business

i. Work Plan Discussion

F. Gulanowski, C. Whittle and S. Redford to coordinate resources for obtaining speakers and report at the next meeting. The speakers series to begin in 2017. The Committee reviewed the 2016 Planned Initiatives that have been attained and these will be reflected in the 2016 Annual Report to Council.

ii. Seniors Information Office Space

The Committee has had previous discussion regarding re-purposing the use of the Seniors Information Office.

094

Scugog Seniors Advisory Committee #9 November 1, 2016

27

Committee Recommendation: Moved by: Councillor Back THAT the Seniors Advisory Committee is agreeable to allow the BIA to use the Seniors Information Office, 181 Perry Street, Unit G1 upon Council approval; AND THAT this arrangement be revisited no later than June 2017.

Carried iii. Housing Symposium October 22, 2016

K. Krieger advised the Housing Symposium was very informative and well attended.

9. Outstanding Matters- Nil

10. Dates and Times of Following Meetings

December 6, 2016 at 10:00AM.



Moved by: Suzanne Redford


Carried


___________________________ Ms. Leslie Banner, Chair

095

Minutes of the 8th Regular Meeting of the Youth Advisory Committee

Held Tuesday, October 18, 2016 at 4:00PM Municipal Office Council Chambers

Present: Rolling Vice Chair Mr. Noah Cornish Members Councillor Mrs. Janna Guido Councillor Mrs. Wilma Wotten

Also Present: Committee Coordinator Mrs. Kim Cox Recreation Coordinator Mrs. Tanya Budgen

Regrets: Rolling Chair Ms. Hailey Burke Member Mr. Nathan Scragg

1. Call to Order

The Vice Chair called the meeting to order at 4:15 PM Those in attendance discussed the following: • The Recreation Coordinator advised she had posted notice of

Youth Advisory Committee vacancies on Facebook and Twitter • Recreation Coordinator to contact local high school principles to

request the opportunity to meet with them to provide an overview of the Youth Advisory Committee and the possibility of holding the meetings during school hours to avoid conflict with students before/after school activities. (An update to be provided at the next meeting)

• Changing frequency of committee meetings to quarterly

2. Disclosure of Pecuniary Interest & Nature Thereof - Nil


i. Minutes of the 7th Regular Meeting of the Youth Advisory Committee held September 20, 2016

Adoption of the Minutes of the 7th Regular Meeting of the Youth Advisory Committee held September 20, 2016 was deferred to the next scheduled meeting of the Youth Advisory Committee

4. Business Arising Out of the Minutes -Nil

5. Presentation - Nil

6. Updates/Discussion i. Youth Drop-in Centre - Nil

ii. TEDx License Application Status - Nil

iii. Monthly Topic for Discussion - Nil

096

Youth Advisory Committee Meeting #8 October 18, 2016

7. Correspondence - Nil

8. Other Matters/New Business

i. Terms of Reference

Those in attendance agreed to defer this matter to a future meeting.


November 15, 2016 at 4:00 PM.

10. Nomination of a Rolling Chairperson and Rolling Vice Chairperson

Hailey Burke, Rolling Chair and Noah Cornish, Rolling Vice Chair for the November 15, 2016 meeting.

11. Adjournment 4:25 PM

Recommendation: Moved by: Councillor Wotten THAT the meeting be adjourned.


____________________________ Noah Cornish, Rolling Vice Chair

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MINUTES OF THE 9TH REGULAR MEETING OF THE HERITAGE PERMIT SUB-COMMITTEE

HELD TUESDAY, NOVEMBER 01 2016 AT 4:00 P.M. MUNICIPAL OFFICE, COUNCIL CHAMBERS

PRESENT: Chair Councillor Jennifer Back Vice-Chair Brandon Guido Members Marina Brock Councillor Don Kett

Guy Latreille Dan Stone ALSO PRESENT: Recording Secretary Lindsay Burnett Director of Development Services Kevin Heritage Applicant Cliff Moon Applicant Rosemary Urquhart Applicant Aaron Urquhart REGRETS: Members John Hancock Peter Hvidsten Heritage Advisor Peter Wokral 1. Call to Order The meeting was called to order at 4:01 p.m. 2. Disclosure of Pecuniary Interest & Nature Thereof Mr. Stone declared a conflict of interest with respect to item 5ii of the agenda, Applications / Pre-Consultations. The nature of his disclosure is that he is the property owner of the subject application. He assisted in presenting the application and answered questions but did not vote on this matter. 3. Adoption of the Minutes

i. Minutes of the 8th Regular Meeting of the Heritage Permit Sub-Committee held Tuesday, October 11, 2016.

Recommendation: Moved by: Don Kett

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Heritage Permit Sub-Committee - Minutes Meeting #9, November 01, 2016

44

THAT the Minutes of the 8th Regular Meeting of the Heritage Permit Sub-Committee held Tuesday, October 11, 2016 be approved. Carried


Pg. 42 Old Mill Presentation – Wednesday, October 19th – Latcham Centre • Councillor Kett advised that the Waterfront Steering

Committee at its meeting in January 2016, approved in principal the Old Mill Market Place proposal

• Staff is still awaiting the engineering analysis report from the engineering consultant.

5. Application / Pre-Consultation i. Cliff Moon – Anglican Church of the Ascension

266 North Street Ground Sign

Mr. Moon presented the application for a ground sign on behalf of the Anglican Church. He noted that the sign is being donated by the family of the late Bev Whale. The existing ground sign is being replaced with an updated double sided design and will be rotated 90 degrees so that it can from east to west. The main sign will be approximately 48 inches tall by 60 inches wide, mounted on two six foot tall black painted posts.. It will have v-carved lettering and heritage colours are used throughout.

In addition to the main sign, there will also be interchangeable “shingles” or “hanging plaques” that can be hung under the main sign. These “shingles” will be for advertising upcoming Church events (e.g. Christmas Bazaar, Pancake Supper, etc.) The “shingles” are approximately 10 – 15 inches tall and 36 inches wide and will be hung using eye bolts and quick links for easy removal. They will be double sided and will be the same heritage colours that are used in the main sign.

Currently there is one flood light used to light the sign. It is proposed to use the existing flood light and to install a second flood light so that the sign can be lit from both sides. It was suggested by the Sub-Committee that goose neck lights may be a better lighting option for this type of sign. It was suggested to Mr. Moore that he speak with the sign designer to verify if goose neck lights could be installed on the sign. He mentioned that if goose neck lights are possible, he would check with his Committee at the Church and recommend to them that goose neck lights be the preferred option. The Sub-Committee agreed that if goose neck lights can be used for this style of sign, then the existing flood light can be used until goose neck lighting can be arranged.

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Recommendation: Moved by: Don Kett THAT the Heritage Permit application submitted by Mr. Cliff Moon, on behalf of the Anglican Church of the Ascension at 266 North Street, for a new ground sign be approved, as presented; AND THAT continued use of the existing flood light be permitted until goose neck lighting can be arranged. Carried

ii. Rosemary Urquhart and Aaron Urquhart – The Ridges Tack Shop 176 Perry Street Hanging Sign

Mr. Stone declared a conflict of interest with respect to this application. The nature of his disclosure is that he is the property owner of the subject application. He assisted in presenting the application and answered questions but did not vote on this matter. The Urquhart’s previously operated out of Dream Quest on Shirley Road. The applicants are proposing to install a hanging sign using the approved existing bracket used by the previous tenant. The sign also consists of heritage colours. In addition to the hanging sign, a three dimensional wooden horse head has been attached to the building façade. The purpose for installing a three dimensional object is will be seen from Queen Street, thus drawing pedestrian traffic up Perry Street. Inside the horse’s mouth is a wooden dowel for which a small Saddlery sign can be hung. The horse head and Saddlery sign are acting in place of a wall sign (176 Perry Street does not have a sign band on the façade). The sign is made of glass and is approximately 21 ½ inches by 4 ½ inches. Although the horse head and Saddlery sign were not included in the original application, the applicants are requesting that they be included in their Permit.

Recommendation: Moved by: Guy Latreille THAT the Heritage Permit application submitted by Rosemary Urquhart on behalf of The Ridges Tack Shop, at 176 Perry Street, to install a hanging sign in the existing handing sign bracket, and the three dimensional horse head and Saddlery sign installed to the building façade be approved as presented; Carried

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iii. Tammy Letham – Brittany N Bros

241 Queen Street Wall Sign

It was noted by the Sub-Committee that Brittany N Bros have already installed their wall sign. The sign is 2 feet by 12 feet and will be centered over the front doors. Although raised letters are not on the existing sing, the application notes that raised letters will be added to the sign. There is also frosting letters on the front windows and door. The logos on the front doors are 19 inches by 20 inches and the letters are 5.5 inches tall. It was noted that all of the frosting on the windows is less than the allowance of a maximum of 30% window coverage. As the building does not have a proper sign band, it was requested that the applicant incorporate a raised border onto the sign. The border can be placed on top of the existing painted black border of the sign. Staff was requested to follow-up with the applicant to ensure that raised letters and a raised border will be included in the sign design.

Recommendation: Moved by: Don Kett THAT the Heritage Permit application submitted by Tammy Letham, on behalf of Brittany N Bros at 241 Queen Street, to install a wall sign, be approved, subject to the following: THAT raised letters and a raised border are incorporated onto the sign. Carried

6. Other Matters

i. Heritage District Grant Program

Some changes were suggested to be made to the Heritage Grant information document that was presented to Council. The reasons for the suggested changes were to ensure the process outlined in that document matches the process outlined in the Grant Guide and Application. Staff and the Vice Chair will work together to make the changes. When the Grant Program package is mailed out to the Heritage Conservation District property owners, staff was requested that the covering letter request that the property owners contact the Development Services department and provide their email address. It is anticipated that the Grant Program packages could be mailed out by the end of next week.

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ii. Greenbank Community Hall Addition

Staff advised that the Greenbank Community Hall has applied for a building permit to add an addition to the foundation, making the basement of the hall larger. From ground level all that would be visible would be a concrete slab. It was decided that as the Hall is not a designated building then the Heritage Permit Sub-Committee can only offer suggestions on what can and cannot be done to the exterior of the building. 7. New Business

i. Adding Houses to the Heritage Register It was noted that there are two houses, one in Prince Albert and one in Manchester, that have historical and cultural value to Scugog, and that perhaps they should be added to the Heritage Register. In particular, there in an old farm house at the corner of Union Avenue and Josephine Street (Prince Albert). The surrounding land lot is slated for development, however, the land that the house is situated on is not part of the proposed development. Concerns were raised that if the lot does get developed then the farm house will be destroyed. The second house is on King Street in Manchester. Mr. Stone volunteered to obtain the addresses of these properties so that the Heritage and Museum Advisory Committee could take the steps to move both of these homes from the Heritage Inventory to the Heritage Registry. Staff will discuss this with the Recording Secretary of the Heritage and Museum Advisory Committee to have it included on that Committee’s next meeting agenda. Staff noted that there is a Council approved document that provides guidelines on how to move properties on the inventory over to the registry. The Heritage and Museum Advisory Committee should use this document as a resource when moving properties over from the Inventory to the Registry. Mr. Stone inquired if the members of Sub-Committee would be amendable if two of their members continue with the inventory vetting process. There were no objections. It was decided that Mr. Stone and Ms. Brock would continue this process. ii. Illegal Signs on Water Street It has been brought to the attention of the Sub-Committee that there are several illegal signs that have been installed at the plazas along Water Street. Enforcement is an issue as the property owners do not advise their tenants to obtain the appropriate permits for signs. It was suggested that the Township send a registered letter to the property owners advising that their tenants must apply for a sign permit for the illegal signs by a certain date, otherwise MLEO will need to get involved.

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8. Outstanding Matters The status of the outstanding items was included in the agenda package for the Sub-Committee’s information, with the following item addressed: • Heritage Kits for New Tenants on Queen Street – Suggested that the kits be made

and contain among other things, the Heritage Permit Guide and Application and a cover note asking owners to advise their tenants that Heritage Permits are required for new signs, etc.

• Eco Port – Wall Sign – as the tenant has not taken action to obtain the appropriate permit for the illegal sign, MLEO is requested to assist in the matter.

9. Date of Next Meeting The next meeting date is to be determined. 10. Adjournment 5:34pm The meeting was adjourned at 5:34pm.


Jennifer Back, Chair

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UNAPPROVED MINUTES OF THE 10TH REGULAR MEETING OF THE HERITAGE PERMIT SUB-COMMITTEE

HELD TUESDAY, NOVEMBER 15 2016 AT 6:45 P.M. MUNICIPAL OFFICE, MAIN FLOOR MEETING ROOM

PRESENT: Chair Councillor Jennifer Back Vice-Chair Brandon Guido Members Marina Brock Peter Hvidsten Councillor Don Kett

Guy Latreille ALSO PRESENT: Recording Secretary Lindsay Burnett Director of Development Services Kevin Heritage Applicant Marwan Dib REGRETS: Members John Hancock Dan Stone Heritage Advisor Peter Wokral 1. Call to Order The meeting was called to order at 6:41 p.m. 2. Disclosure of Pecuniary Interest & Nature Thereof - Nil 3. Adoption of the Minutes

i. Minutes of the 9th Regular Meeting of the Heritage Permit Sub-Committee held Tuesday, November 01, 2016.

Recommendation: Moved by: Don Kett

THAT the Minutes of the 9th Regular Meeting of the Heritage Permit Sub-Committee held Tuesday, November 01, 2016 be approved. Carried

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Pg. 46 Tammy Letham – Brittany N Bros • Staff advised that Ms. Letham has been notified via email

that although her sign application has been approved, she is required to install raised letters and a raised border to her sign.

5. Application / Pre-Consultation i. Marwan Dib – The Port Social

189 Queen Street Hanging Sign and Window Decals

Mr. Dib presented his application, noting that it contains raised letters, heritage colours and will be using the existing bracket. The sign will also going to be double sided, and is approximately 36” in diameter. The window decals will also be of heritage colours. They will match the decals next door on the windows at Marwan’s Global Bistro. It was noted that the window decals will cover less than the allowed maximum 30% window coverage.

Recommendation: Moved by: Peter Hvidsten THAT the Heritage Permit application submitted by Marwan Dibff Moon, on behalf of The Port Social at 189 Queen Street, for a new hanging sign and window decals be approved, as presented. Carried

6. Date of Next Meeting The next meeting date is to be determined.

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7. Adjournment The meeting was adjourned at 6:55pm.


Jennifer Back, Chair

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APPROVED MINUTES OF THE 9TH REGULAR MEETING OF THE

SCUGOG ENVIRONMENTAL ADVISORY COMMITTEE HELD FRIDAY, NOVEMBER 18, 2016 AT 3:00 P.M.

IN COUNCIL CHAMBERS PRESENT: Chair Mr. G. Carpentier Vice-Chair Ms. C. Gregory Councillor, Ward 1 Mrs. B. Somerville Councillor, Ward 3 Mr. D. Kett Members Mr. P. LaPorte

Mrs. K. Parish Mr. I. McDougall

ALSO PRESENT: Recording Secretary Ms. S. Cornish

REGRETS: Councillor, Ward 4 Mrs. W. Wotten Members Ms. N. Robertson Mr. T. Mitchell Mr. J. Peever Kawartha Conservation Ms. D. Balika Director of Public Works and Parks Mr. G. Smith

1. CALL TO ORDER

The Chair called the meeting to order at 3:06 p.m. A quorum was present.

2. DISCLOSURE OF PECUNIARY INTEREST & NATURE THEREOF



i. MINUTES OF THE 8th MEETING OF THE ENVIRONMENTAL ADVISORY COMMITTEE HELD OCTOBER 21, 2016

Recommendation:

Moved by: Karen Parish Seconded by: Councillor Kett THAT the Minutes of the 8th Meeting of the Environmental Advisory Committee held October 21, 2016, be adopted as circulated.

Carried

4. BUSINESS ARISING OUT OF THE MINUTES Page 2 Committee Spotlight • Councillor Kett praised the article published by the Standard

newspaper and thanked the Chair for writing the article. 5. DEPUTATIONS - NIL

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6. REPORTS - NIL

7. PRESENTATIONS

i. Ms. Jade Schofield Re: Tap into It

Ms. Schofield presented a power point presentation to the Committee regarding the Tap into It program in the Town of Ajax. The presentation included the following : • Tap into It is a program initiated by the Town of Ajax to

reduce the bottled water use within the corporation and to switch to the municipal source of water;

• The Town of Ajax decided to initiate the program because: • Municipal water is readily accessible and more

sustainable than bottled water; • Bottled water is more costly; • Approximately 650 million bottles end up in the landfill

sites. • The Town of Ajax implemented the program at all Town

meetings and events, phased out the sale of bottled water in 2009-2010, installed water fountains at community centres and parks

• Discussed the challenges, successes and benefits with the implementation of the program.

A question and answer period with members of the Committee followed. The Chair thanked Ms. Schofield for her informative presentation.

8. CORRESPONDENCE

i. How can one person make a difference? The Committee reviewed the article and Councillor Kett suggested the Chair approach Focus magazine to see if they will publish the article.

Recommendation:

Moved by: Councillor Somerville Seconded by: Councillor Kett

THAT the correspondence be uploaded to the Township website to share with the community.

Carried

9. OTHER MATTERS

i. Commerical Fill Update No update was provided

ii. Council Update

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Councillor Somerville provided a summary of a report that was passed at Council regarding the composition of the Advisory Committees within the Township. One recommendation within the report is for committees which have three Council members to be reduced to one Council member.

Recommendation:

Moved by: Paul LaPorte Seconded by: Cara Gregory

THAT the Scugog Environmental Advisory Committee strongly recommends to have two Council representatives as members of the Committee.

Carried

iii. DEAC Update No update was provided.

iv. KRCA Update

Councillor Kett discussed a large scale fill operation in the Lindsay area within the Conservation Authority.

v. Member Attendance The Committee discussed the members who have missed three or more meetings in a row. A letter will be sent to each member who has missed three meetings in a row to inquire about their interest in continuing on the committee.

10. NEW BUSINESS

i. Phragmites Australis Mr. LaPorte distributed an approach for protecting Lake Scugog from phragmites written by Ms. Balika from KRCA. The Committee discussed this approach and will discuss further at the December meeting.

ii. William’s Creek Restoration – Japanese Knotweed Removal Mr. LaPorte distributed a project summary, including a draft timeline and budget to remove Japanese Knotweed from William’s Creek.

Recommendation:

Moved by: Cara Gregory Seconded by: Councillor Kett

THAT the SEAC approved the expenditure of $2,000 from the 2016 Invasive Species budget of $10,000.

Carried

iii. New Rules to Fight Invasive Species

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A document forwarded from the Mayor from the Government of Ontario regarding new rules to fight invasive species was circulated. Mr. LaPorte will investigate any grant funding from the Ontario Government and report back to the Committee.

vi. Carry Forward of Unspent 2017 SEAC Funds

Recommendation: Moved by: Cara Gregory Seconded by: Karen Parish

THAT any unspent funds from the 2016 SEAC budget be carried forward to the 2017 budget and added to the base amount of $2,000.00.

Carried

vii. Work Plan A new workplan with some revisions and more information added to reflect the status and outcomes for each item was tabled by the Chair. The workplan will be reviewed at each meeting.

11. DATE OF NEXT MEETING

Next meeting Friday, December 9, 2016 at 3:00 p.m.

12. ADJOURNMENT 4:45 PM

Recommendation:

Moved by: Cara Gregory


Carried

Respectfully Submitted

Mr. Geoff Carpentier, Chair

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Minutes of the 9th Regular Meeting of the Youth Advisory Committee

Held Tuesday, November 15, 2016 at 4:00PM Municipal Office Council Chambers

Present: Rolling Chair Ms. Hailey Burke Rolling Vice Chair Mr. Noah Cornish Members Councillor Mrs. Janna Guido Councillor Mrs. Wilma Wotten

Also Present: Committee Coordinator Mrs. Kim Cox

Regrets: Members Mr. Nathan Scragg Recreation Coordinator Mrs. Tanya Budgen

1. Call to Order

The meeting was called to order at 4:05 PM. A quorum was present.

2. Disclosure of Pecuniary Interest & Nature Thereof No member made a disclosure of pecuniary interest.


i. Minutes of the 8th Regular Meeting of the Youth Advisory Committee held October 18, 2016

ii. Minutes of the 7th Regular Meeting of the Youth Advisory Committee held September 20, 2016

Recommendation:

Moved by: Noah Cornish

THAT the Minutes of the 7th and 8th Regular Meetings of the Youth Advisory Committee be adopted.

Carried


i. Terms of Reference

Recommendation: Moved by: Noah Cornish THAT the Youth Advisory Committee Terms of Reference be forwarded to Council for endorsement.

Carried

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Youth Advisory Committee Meeting #9 November 15, 2016

5. Presentation - Nil

6. Updates/Discussion i. Youth Drop-in Centre

The committee will contact the group, Young life North Durham, to ask if they could attend one of their meetings with the purpose of obtaining the group's input regarding concerns and issues facing youth in Scugog.

ii. TEDx License Application Status

As the application status for the tentatively planned May 27, 2017 TEDx event is unknown, the committee is making an assumption that the application has not been submitted and agreed to remove this item from the agenda.

iii. Monthly Topic for Discussion Membership Update The Recreation Coordinator was not in attendance but provided the Committee Coordinator with an update of her meeting with the Port Perry High School (PPHS) Principal on November 15, 2016: • The school principal is receptive to partnership opportunities with

the PPHS and the Scugog Youth Advisory Committee to hold committee meetings during school hours. Frequency and time of meetings to be determined.

• The Recreation Coordinator to provide application forms and a brief overview of the committee’s mandate to the Principal for distribution to the students

• A teacher or community member is required to be present during the meetings as per the Durham District School Board Policy

7. Correspondence

i. MacLeod Roy Coordinator – Change the World Durham Region 2017 Re: 2017 Change the World Campaign This correspondence was received for information.

8. Other Matters/New Business

i. Candlelight Walk –November 18, 2016 Community Services Volunteer Hours opportunity


December 13, 2016 at 3:45 PM. (Changed from December 20, 2016)

10. Nomination of a Rolling Chairperson and Rolling Vice Chairperson

Noah Cornish, Rolling Chair and, Hailey Burke as Rolling Vice Chair

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Youth Advisory Committee Meeting #9 November 15, 2016

for the December 13, 2016 meeting.


Recommendation: Moved by: Councillor Wotten THAT the meeting be adjourned.

Carried


____________________________ Hailey Burke, Rolling Chair

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TERMS OF REFERENCE

YOUTH ADVISORY COMMITTEE Approved by Council: By-Law Number xx-16 ________, 2016

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Township of Scugog Youth Advisory Committee

Terms of Reference 1. Establishment

Council hereby formally establishes the Scugog Youth Advisory Committee (the “Committee”) as a Committee of Council pursuant to the provisions of the Municipal Act.

2. Purpose and Mandate

The Purpose of the Scugog Youth Advisory Committee is to work in partnership with the community and Council to bring awareness to issues concerning the Townships younger population. The Mandate of the Committee shall be as follows: • Create awareness of activities pertaining to Youth within the

community through planned events and services and encourage youth participation within the community through these events;

• Provide a voice for the Youth of the Township of Scugog; • Act as a positive advocate for youth; • Contribute to the committee as well as the community

3. Committee Composition and Length of Term The committee shall be comprised of up to nine (9) members which include two (2) members of Council who shall have full voting privileges. Committee members shall be no younger than twelve (12) years old or older than twenty (20) years old at the beginning of the school year. Appointments will run concurrent with the term of Council. All committee appointments are subject to approval by Township Council, and the Council may change the composition or membership of the committee at any time. The Mayor is a member ex-officio.

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4. Quorum Quorum shall be three (3) members regardless of the size of the committee. If there is no quorum after fifteen (15) minutes of the scheduled start time, the meeting must be rescheduled.

5. Chairperson/Vice-Chair The Committee shall appoint a rotating Rolling Chair and Rolling Vice Chair at the end of each meeting to chair the next meeting. Appointment can be any committee member, except for Council members. The Rolling Chairperson, and in their absence the Rolling Vice Chair, shall preside over meetings and Committee business.

6. Frequency of Meetings The committee will meet a minimum of eight (8) times a year. The meeting schedule shall be established on an annual basis and at the first meeting of the calendar year. Additional meetings may be required based on the requirements to review plans and complete an annual work plan and report to Council in a timely manner. The Council representative or alternate must be in attendance for each meeting to act as a liaison between Council and the Committee. All members are encouraged to be in attendance for each meeting. All meetings shall be open to the public.

7. Absences If a Committee Member is absent for three (3) consecutive meetings without reasonable cause, the representative organization will be asked to provide a substitute member, or the Committee may choose to nominate another person to replace the absent member (subject to Council approval).

8. Reporting Structure and Annual Reports The Committee shall prepare an annual report to Council reviewing its goals, objectives and successes. The process shall be led by the

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Chair of the Committee and may include a presentation to Council. The Committee may provide interim updates through the year if required. When necessary, the Member(s) of Council who sit as representatives of the Committee may speak to matters of the Committee when appropriate. For matters of procedure not addressed under these Terms of Reference, the Township’s “Rules of Procedures for Committees” shall apply.

9. Staff Support The Committee will receive administrative support (Committee Coordinator) from the Clerk’s Department. This will include the recording of minutes, the preparation of agendas, support necessary to convene a meeting and other support as may be necessary from time to time. The Recreation Coordinator will serve as staff resources to the committee. Additional Township staff may be requested to attend Committee meetings from time to time to provide advice or information on a particular issue.

10. Minutes and Agendas Minutes of all discussions and recommendations of the Committee shall be kept and posted on the Township of Scugog web site. Minutes will be amended as necessary and approved at the following meeting. A list of any substantive recommendations arising from each meeting shall be forwarded to the Clerk’s Office for inclusion in an upcoming Council agenda. All substantive recommendations arising from Committee meetings shall be subject to Council ratification.

11. Delegations Any person(s) wishing to appear before the Committee as a delegation must submit a request to the Chair through the Committee

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Coordinator advising of the topic or item to which they wish to speak. All requests for delegations must be received at least one week prior to the meeting to ensure that the delegation is included in the agenda. Any person wishing to address the Committee as a delegation, who has not previously arranged to do so, may be granted permission to do so only by Committee resolution.

12. Subcommittees The Committee may form subcommittees as may be necessary to address specific issues. These subcommittees may draw upon members as well as outside resource members as deemed necessary. The membership of a subcommittee shall be subject to approval of the Committee. For all subcommittee meetings, agendas shall be prepared and minutes shall be kept. The minutes shall be forwarded to the Committee and its next meeting. The Chairperson of a subcommittee shall be a voting member of the Committee. Staff support will not be provided to a subcommittee.

13. Code of Conduct and Conflict of Interest Committee members agree to follow the Code of Conduct for Committees, as established by Council. Members shall use the Municipal Conflict of Interest Act and any amendments made thereto or successor legislation as guidance to determine when and how to declare a conflict.

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Minutes of the 9th Regular Meeting of the Scugog Heritage & Museum Advisory Committee

Held Tuesday, November 15, 2016 at 7:00 PM Municipal Offices Council Chambers

Present: Council Representatives Mrs. Jennifer Back Mr. Don Kett Vice Chair Mrs. Marina Brock Members Mr. Brandon Guido

Mr. Peter Hvidsten Mr. Guy Latreille

Also Present: Manager of Recreation & Culture Mr. Craig Belfry Director of Development Services Mr. Kevin Heritage Museum Curator Mrs. Shannon Kelly Committee Coordinator Mrs. Kim Cox Regrets: Chair Mr. Dan Stone Member Mr. John Hancock

Mrs. Jasmine Stein

1. Call to Order

The Vice Chair called the meeting to order at 7:02PM. A quorum was present.

2. Disclosure of Pecuniary Interest & Nature Thereof - Nil


3. Adoption of the Minutes i. Minutes of the 8th Regular Meeting of the Scugog Heritage

and Museum Advisory Committee held October 18, 2016

Errors & Omissions: Nil


Moved by: Peter Hvidsten

THAT the Minutes of the 8th Regular Meeting of the Scugog Heritage and Museum Advisory Committee held October 18, 2016 be adopted.

Carried

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Heritage & Museum Advisory Committee Meeting # 9 November 15, 2016

46


Page 43 Heritage Grant Program – Budget Allocation


Moved by: Councillor Back

THAT any unspent funds from the 2016 Heritage Grant Program be carried forward to the 2017 budget, in addition to any 2017 budget allocation for this program.

Carried

5. Information Session

Discussion regarding possible heritage designation of Township Owned Community Halls The Committee welcomed G. Fralick, Chair, Scugog Island Hall; C. Van Schagen, Chair, Blackstock Recreation Advisory Committee; W. Wotten, Ward 4 Councillor and J. Guido, Ward 2 Councillor The Vice Chair provided an overview of the Township Heritage Strategic Plan – “Where our past meets the future” which includes historic community halls. Discussion included but was not limited to:

• Vision, Mission and Mandate of the Heritage & Museum Advisory Committee in relation to heritage value, cultural heritage and preservation

• Structural audits on community halls conducted in 2007 • Hall usage and viability • Properties on Heritage Register but not designated, are

properties of cultural significance • Decision to designate can only be based on heritage value –

not usage Next Steps:

The Hall Board Chairs in attendance will report back to their hall boards to receive their comments. Those in attendance agreed to revisit this matter at a date to be set in March 2017.

The committee thanked the Hall Board Chairs for taking the time to attend this information meeting.

6. Reports/Updates

i. Curator’s Report

Committee Recommendation: Moved by: Peter Hvidsten THAT the report prepared by the Curator dated November 15, 2016 be received for information.

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Carried

7. Updates

i. BIA • Horse & buggy rides returning to downtown beginning the

last weekend of November • Rotary Gazebo now decorated • Candlelight Walk on Friday, November18, 2016 6:00 PM at

Palmer Park

ii. Phase II Waterfront Steering Committee • Nothing to report at this time

iii. Township of Scugog

• Banners honouring War Veterans were in place for the Remembrance Day Parade and Memorial Services held in honour of Remembrance Day

Planning Issues Heritage Permit Sub-Committee Minutes

i. Minutes of the 8th Regular Meeting of the Heritage Permit Sub-Committee held October 11, 2016

Committee Recommendation: Moved by: Councillor Kett THAT the Minutes of the 8th Regular Meeting of the Heritage Permit Sub-Committee be Received for Information.

Carried Education and Awareness

• Cultural Heritage Conservation Workshop November 24, 2016 Oshawa City Hall

8. Correspondence – Nil

9. Other Matters / New Business

i. Moving Properties from the Inventory to the Heritage Registry

• 234 Union • 1370 King St

The Committee discussed the process of moving properties from the inventory to the Heritage Register using the Evaluation of Heritage Resources document. The Committee agreed to invite the Heritage Advisor to the January 17, 2017 meeting to conduct a training session to the committee

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using the Evaluation of Heritage Resources document for the identified properties - 234 Union Avenue and 1370 King Street. ii. Important Dates

• December 11, 2016 Children’s Old Fashioned Christmas in the Village

iii. Sign By-Law Discussed if it is necessary for the Heritage Permit Sub Committee to meet if a sign requests meets the requirements of the Sign By-Law No. 40-15 as they could be handled directly by Staff. Should there be a discrepancy between the Sign By-law and Staff, then the matter could be brought before the Sub Committee for review.

10. Outstanding Matters

The Outstanding Matters list was discussed with the following items being addressed: • Plaque request received for 100 Perry Street (Bigelow House)

Deferred to January 17 2017 meeting

Committee Recommendation: Moved by: Peter Hvidsten THAT a heritage plaque be prepared for 100 Perry Street (Bigelow House) at a 50/50 cost sharing basis between the committee and property owner.

Carried

• Marsh Hill Ghost Hamlet Signage The committee agreed to defer this matter until further notice


The Committee agreed not to hold a December meeting. The next meeting will be January 17, 2017 at 7:00 PM

12. Adjournment 8:55 PM


Moved by: Brandon Guido THAT the meeting be adjourned.

Carried


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Marina Brock, Vice-Chair

123

Correspondence GP&A Agenda 2016-11-28

CORRESPONDENCE CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 445-16 Correspondence received from Bob Camozzi, Superintendent of

Education, Facilities Services, advising that the former Immaculate Conception Catholic School has been declared surplus by the Durham Catholic District School Board and offering priority interest in the sale of the site to agencies, boards and bodies (reply by January 30, 2017).

451-16 Correspondence received from Chris Harris, Town Clerk, Town of Whitby,

advising of a resolution adopted at a meeting held on October 31, 2016 regarding Lakeridge Health Integration.

454-16 Correspondence received from Debi Wilcox, Regional Clerk, Region of

Durham, advising that a triple majority was met and a new By-Law will come into force regarding the composition of Regional Council after the 2018 election.

455-16 Correspondence received from Hilary Gibson, providing comments to

replacing the bird feature at Birdseye Pool. 458-16 Correspondence received from Dan Jung regarding the ISP project. 460-16 Correspondence received from Marilyn Stafford, President, Canterbury

Common Residents’ Association, requesting that the Township of Scugog undertake appropriate legal action against Canterbury Land Development Corporation and Geranium Corporation.

462-16 Correspondence received from Roger Saunders, Director of Planning,

Regional Municipality of Durham, providing a copy of Commissioner’s Report 2016-INFO-33, Monitoring of Growth Trends.

464-16 Correspondence received from Allen Doheny, Assistant Deputy Minister,

Ministry of Finance, providing details of the 2017 allocation of the Ontario Municipal Partnership Fund (OMPD).

469-16 Correspondence received from Roger Saunders, Director of Planning,

Regional Municipality of Durham, providing post circulation comments to Amendment No. 5 of the Township of Scugog Official Plan.

470-16 Correspondence received from Christine Chase, Development Services

Department, City of Oshawa, providing the resolution made at a meeting held on November 7, 2016 regarding the Request from the Township of Scugog to Support Comments Regarding Proposed Provincial Changes to the Oak Ridges Moraine Conservation Plan and a copy of Report DS-16-185.

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Correspondence GP&A Agenda 2016-11-28

Recommendation:

THAT Correspondence No.’s 445-16 to 470-16 be received for information.

CORRESPONDENCE TO BE RECEIVED & ENDORSED 453-16 Correspondence received from Mary Medeiros, Acting City Clerk, City of

Oshawa, advising of a resolution made at a meeting held October 17, 2016 regarding Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016.

468-16 Correspondence received from Lorne Coe, MPP Whitby-Oshawa, seeking

a support resolution to the Ministry of Health and Long Term Care regarding Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016.

466-16 Correspondence received from the Township of Georgian Bay, providing

the resolution made at a meeting held November 14, 2016 regarding hydro costs for rural residents.

467-16 Copy of correspondence sent from Township of Georgian Bay to Premier

Wynne, regarding the resolution made at a meeting held November 14, 2016 regarding hydro costs for rural residents.

Recommendation:

THAT Correspondence No.’s 453-16 to 468-16 be received and endorsed.

CORRESPONDENCE TO BE RECEIVED & REFERRED - NIL CORRESPONDENCE REQUIRING MOTION FOR DIRECTION 463-16 Correspondence received from Rob Rice, Port Perry Lions Club, regarding

the Santa Claus Parade Annual Funding Grant for 2016. Motion for Direction Required: THAT a $4,000 donation be provided to the Lions Club of Port Perry from

the annual funding grant for the Santa Claus Parade; AND THAT the Director of Development Services be requested to provide

a By-Law officer to walk the crowd on the evening of December 3, 2106.

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Durham Catholic District School Board

October 31, 2016

Clerks Office

Township of Scugog

181 Perry Street

Port Perry, ON 1- 91- 1A7

Re: Priority Property Interest Agencies, Boards and BodiesFormer Immaculate Conception Catholic School

1722 Scugog Street, Port Perry, Ontario

To Whom It May Concern,

email: Ifitton@scueoe. ca

At the Board meeting of October 24, 2016 the Durham Catholic District School Board passed aresolution declaring the former Immaculate Conception Catholic School surplus to its needs.

In accordance with Regulation 444/ 98 of the Education Act, the Durham Catholic District School Board

is offering the former Immaculate Conception Catholic School land and building, for sale, at fair marketvalue, to the priority public sector bodies listed in the Regulation.

As the Township of Scugog is one of the priority bodies identified in the Regulation, I ask that youplease advise the Durham Catholic District School Board by January 8, 2017 care of the undersigned,

confirming your interest in acquiring this site. If by January 8, 2017 we have not receivedcorrespondence from you we will assume that you do not have an interest in acquiring the formerImmaculate Conception Catholic School.

Attached you will find an information package including:

Fact information sheet,

Location and zoning map,

Plan of surveyFloor plan

If you have any questions about the property or to arrange a site visit, please contact Lewis Morgulis, Manager of Planning, Admissions and Partnerships at 905- 576- 6150 ext. 22207.

Yours Sincerely,

Bob Camozzi

Superintendent of Education, Facilities Services

Attachment

cc: Anne O' Brien, Director of Education

Ryan Putnam, Superintendent of Business

Lewis Morgulis, Manager of Planning, Admissions & Partnerships

650 Rossland Road West Oshawa, Ontario L1J X4

Tel 905 576.6150 Toll Free 1 877 482-0722

www.dcdsb.ca

Arne O'Brien BA, a Ed, M. Ed Director of Education / Secretary -Treasurer

126

CORR. # 445-16Rcvd: 01/11/2016

FACT INFORMATION SHEET

Immaculate Conception Catholic School

1722 Scugog Street. Port Perry, ON. 1- 91- 1 E1

Legal Description: PLAN H- 50022 LOT 10, 11. PT LOT 3,4, 5, 12, 13

NOW PART OF PART 2 PT RP 40R8789 AND

PART 1 RP 40R13536

Year Built: 1985

1 storey building Number of Portables: 0

Site Size: 1. 86 hectares (4. 60 acres)

Building Details: 23,730 sq ft ( 2,204 m2)

6 classrooms, 1 Special Education Room, 1 Kindergarten, Library Resource Centre, Single Gymnasium with change rooms, Administrative Area, Staff lunch room.

Zoning: CF — Community Facility ZonePermitted Use with CF designation:

School, Commercial

School, Private

School, Public

REGULATIONS FOR ALL COMMUNITY FACILITY: Maximum Lot Coverage of all Buildings 30%

Maximum Building Height 12mMinimum Landscaped Open Space 30%

Transportation Network — Fronts on

Municipal Services — Building is connected to all Municipal Services.

A copy of Asbestos building Materials Survey is available upon request.

Contact Lewis Morgulis, Manager of Planning and Admissions. DCDSB. 905-576- 6707 ext. 22207 lewis. morgulis(a-dcdsb.ca

127

Immaculate Conception

1. 3 Aerial Photo

The following provides an aerial photo showing the school site, the property outline of the schooland adjacent land uses.

128

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131


OFFICIAL PLAN DESIGNATION FOR IMMACULATE CONCEPTION:

RESIDENTIAL:

The Residential designation provides for a range of housing opportunitiesand accessory uses.

Permitted Uses:

Institutional uses that serve the needs of the surrounding residential areas such as private andpublic schools, places of worship and daycare centres.

The location, size and configuration of new school sites will be

defined by the Township through plans of subdivision and zoning, in consultation with the School Boards.

New school sites and buildings will be developed to ensure that:

Joint use sites and multiple use buildings will be encouragedwherever possible;

ii) Parking and loading areas will be provided, and accesspoints designed, in a manner that will minimize conflicts

between pedestrian and vehicular traffic; and,

iii) New schools will not be located adjacent to Type A Arterial roads.

In the event that all or part of an existing school site should nolonger be required by a School Board, the following alternate usesmay be permitted without the need for an amendment to this Plan:

i) Open space uses;

ii) Compatible institutional uses based on specific evaluation of

each site, and which may include religious institutions, community and recreational facilities; and/ or,

132


1. 9 Zoning Mai)

The following provides a map showing the school site, the current zoning from the municipalityfor the school site and adjacent lands, and any dual or underlying zoning on the property. Thezone description is added below the map or on an adjacent page

COMMUNITY FACILITY ZONES: CF

Permitted Use with CF designation: School, Commercial

School, Private

School, Public

REGULATIONS FOR ALL COMMUNITY FACILITY:

Maximum Lot Coverage of all Buildings 30%

Maximum Building Height 12mMinimum Landscaped Open Space 30%

133

offog ryF

r

Town of Whitbyo. Office of the Town Clerk

575 Rossland Road East, Whitby, ON L1 N 2M8o:

www.whitby.ca

November 3, 2016

The Honourable Eric Hoskins

Minister of Health and Long- term CareHepburn Block

10th

Floor

80 Grosvenor St

Toronto ON M7A 2C4

Re: Lakeridge Health Integration

Please be advised that at a meeting held on October 31, 2016, the Council of the Townof Whitby adopted the following recommendation:

Whereas Lakeridge Health System and Rouge Valley Health system have beenworking collaboratively and dutifully toward the integration plans for several months insupport of the Minister's direction;

Whereas the Boards of Directors of Lakeridge Health, Rouge Valley Health Systemsand The Scarborough Hospital have made decisions in favour of integrations,

following the advice of the Central East LHIN;

Whereas the Board' s decisions would integrate Rouge Valley's Ajax and Pickeringsite with Lakeridge Health and amalgamate Rouge Valley's Centenary site with TheScarborough Hospital to form a new hospital corporation; and,

Whereas on October 14, the Minister of Health and Long -Term Care issued anintegration order, directing that the Ajax and Pickering site of Rouge Valley HealthSystem be operated by Lakeridge Health. The order endorses the decisions of allthree hospital Boards in favour of the integration and follows the advice of the CentralEast Local Health Integration Network.

Therefore, be it resolved that the Town of Whitby, supports the decisions of theBoards of Directors and the Minister's integration order;

That the Board be requested to consider the merits of a re -branding exercise torecognize a Durham wide corporate brand for the integrated Lakeridge HealthCorporation; and,

2

134

CORR. # 451-16Rcvd: 08/11/2016

2 -

That this resolution be circulated to all Durham Region municipalities, including theRegion of Durham, and to Lakeridge Health System, Rouge Valley Health Systems, The Scarborough Hospital, the Premier of Ontario, the Minister of Health and Long- term Care, and local area MPPs.

Should you require further information, please do not hesitate to contact theun ersigned at 905-430-4302.

n

Christopher Harris

Town Clerk

Copy: Honourable Kathleen Wynn, PremierLorne Coe, MPP (Whitby -Oshawa) Jennifer French, MPP (Oshawa)

Joe Dickson, MPP (Ajax -Pickering) Granville Anderson, MPP ( Durham)

Tracy MacCharles, MPP ( Pickering- Scarborough East) Laurie Scott, MPP ( Haliburton- Kawartha Lakes -Brock) Lakeridge Health System

Rouge Valley Health SystemScarborough Hospital

Debi Wilcox, Regional Clerk, Regional Municipality of DurhamAlec Harras, Deputy Clerk, Town of AjaxThom Gettinby, CAO/Clerk, Township of BrockAnne Greentree, Municipal Clerk, Municipality of ClaringtonSandra Kranc, City Clerk, City of OshawaDebbie Shields, City Clerk, City of PickeringNicole Wellsbury; Municipal Clerk, Township of ScugogDebbie Leroux, Clerk, Township of UxbridgeCarlene Siopis, Executive Advisor to the Mayor

Page 2 of 2

135

November 9, 2016

Ms. N. Wellsbury, ClerkTownship of ScugogBox 780, 181 Perry StreetPort Perry, ON L9L 1A7

THIS LETTER HAS BEEN FORWARDEDTO THE EIGHT AREA CLERKS

The Regional

Municipalityof Durham RE: By-law to Change the Composition of Regional CouncilCorporate Services (

Our File: D09)

Department

Legislative Services Ms. Wellsbury, thank you for your correspondence advising that at their605 ROSSLAND ROAD EAST meeting held on September 19, 2016, the Council of the Township ofPO BOX 623 Scugog consented to by- law #40-2016 to change the composition ofWHITBY, ON L1N 6A3 Regional Council. CANADA

905-668-7711 In accordance with section 219 of the Municipal Act, the By- law must pass a1- 800- 372- 1102 triple majority in order to be valid. Please be advised that the Region hasFax: 905- 668- 9963

now met the `triple majority' and the by- law will come into effect on the daywww.durham.ca upon which the new Regional Council is organized following the 2018

Matthew L. Gaskellregular election, being the inaugural meeting of the 2018 Regional Council.

Commissioner of

Corporate Services

Debi A. Wilcox, MPA, CMO, CMM III

Regional Clerk/Director of Legislative Services

DW/mj

If this information is required in an accessible format, please contact

Service Excellence 1- 800-372- 1102 ext. 2009. for our Communities"

100% Post Consumer

136

CORR. # 454-16Rcvd: 14/11/2016

10650 Simcoe St

Port Perry, Ont. L9L 1133

November 11, 2016

Scugog Council

181 Perry St, Port Perry

RE BUDGET: BIRDSEYE POOL PROPOSED EXPENDITURE $ 10,000

Dear Sirs:

I read in today' s Port Perry Star that it is contemplated that $10,000 will be spent

on " replacing three broken bird features". Councillors are questioning same.

Now, I am not certain if this refers to the pole that splashes water into the small

pool, but if it is, this may not be a good idea. The reason being: several years ago I brought my grandchildren to the pool andthey enjoyed very much using this pool.

This past August I took grandchildren to the pool and the water in the small pool

was so cold compared to the large pool that no-one was swimming in it whilsteveryone, even small children, were in the large pool (wearing water wings etc.) Even with the hot summer we had the water in the large pool was enjoyable, but

the small one too cold. So, I presumed that this was because this feature was

continually emptying fresh cold water into the pool.

Therefore, why spend money on making a pool unusable? If this is not the

situation, my mistake. Possibly there was some other reason for the cold waterthat patrons were not aware of.

Yours truly,

Hilary Gibson

137

CORR. # 455-16Rcvd: 14/11/2016

CORRESPONDENCE FROM MR. DAN JUNG, RECEIVED BY COUNCILLOR KETTNOVEMBER 7, 2016

Please accept the History/ Questions below, as a challenge to spending of the $100, 000 as per todaysAgenda.

This is a real condensed version as you requested.

You mentioned in our conversation 10 minutes ago that "You know where the ISP Project is going, andI do not ",

That' s fine I accept that statement so Please consider introducing this in today' s meeting, and/ orotherwise explain what is currently going on with ISP project, And also why the public like me do not know ??

History

2014/ 2015

Originally Communicate freely Given Contract for Gigabyte Service for Scugog/ Grant/ etc., etc.. The Township did not go out for Tender etc., etc..

2015/ 2016

ISP Study ( Laura Bradley ), Giga Byte Service is only viable option. Communicate Freely severed ties with Township.

BOD is approved, Township trying to give BOD $ 100,000,

Questions

My Challenge here is that this $ 1000,000 BOD money will have Tax payers money directly targeted atbenefiting Communicate Freely, why??

Why is there no opportunity for constituents to have a say in this ? As per the May 9 2016 Meeting, LTE has in fact become a more viable alternative, and does not

require tax dollars to fund anything. LTE vs. Gigabyte services are closer now in speed and associated moneys for an end user in a home

than in May of this year.

I need to add, that due to Communicate freely severing ties with Township, that, The Township now has NO ASSETS ! All Moneys being SPENT on ISP, such as Salary for Laura Bradley, BOD, etc., etc., no longer

have any tangible value. There are no Revenues from these efforts that will benefit the Tax Payer.

138

CORR. # 458-16Rcvd: 15/11/2016

RECEIVED

Nov 15 NIG

127A Waterbury Crescent • Port Perry • Ontario • L9L 1S2 • 905- 985- 5258

November 14, 2016

Municipal Clerk - Ms. Nicole WellsburyTownship of Scugog181 Perry StreetP. O. Box 4780

Port Perry, OntarioL9L 1 A7

For the attention of Mayor Rowett, Council Members and CAO

REQUEST FOR ENFORCEMENT

By letter dated September I st, 2016 a formal request was made by CCRA that theTownship of Scugog undertake appropriate legal action to force Canterbury LandDevelopment Corporation and Geranium Corporation (" Geranium") to comply with theprovisions of the Development Agreement (" the Agreement") dated April 29, 1996 which

provided for the development of what became the Canterbury Common Golf Course untilit was purchased and closed last year for development purposes by the new owner. Concurrent agreements provided for the development of 241 homes in CanterburyCommon and for its Community Centre.

We would appreciate being advised of the current status of our formal request.

Attached is a communication, dated November 10, 2016, prepared and sent by RogerDoe, a Canterbury Common resident, retired lawyer and member of the CanterburyResidents Planning and Action Committee (" CRPAC") to Ed Richards and GordSimmons, Co - Chairs of CRPAC.

CRPAC is a special committee created by the Board of Directors of Canterbury CommonResidents' Association (" CCRA") to investigate and deal with all matters and issues

related to the proposed development by Geranium that would see a subdivision consistingof 118 single family homes placed on the former golf course lands.

It will be seen from Roger Doe's communication that the belief exists that the Townshipcould make an application to the Superior Court under Rule 14.05 of the Ontario Rules of

Civil Procedure for a determination that any development or other building on the golfcourse is prohibited and that it is binding on the current owner of the lands.

139

CORR. # 460-16Rcvd: 15/11/2016

We can appreciate that the Township will want to have this specific legal remedy be thesubject of a legal opinion from qualified counsel. In the event that legal counsel disagree

that this legal approach could be used, even for the possibility, however small, of beingsuccessful, we would need to be satisfied with such opinion and therefore would be

asking the Township to let us see that opinion.

This issue is so important to us that we would, in the event of the Township deciding notto pursue enforcement of the Agreement, want to explore our own options of possiblybringing a taxpayer application for enforcement of the Agreement.

Township council and staffwill be keenly aware that both CRPAC and CCRA Boardmembers have worked closely, cooperatively and professionally with the Township inthis matter that is ofdeep concern not only to residents of Canterbury Common but alsoto residents in the neighbouring communities and to Port Perry residents as a whole. We have been, and continue to work on the understanding, and in the belief, that theTownship of Scugog, like ourselves and our neighbours, are totally opposed to seeing thisdevelopment ever becoming a reality and that in this endeavour a united effort will bemade by all concerned to find ways, implement strategies and employ creative solutionsto oppose seeing this open green space rezoned for development purposes.

Our community and neighbouring support network in opposition to this Geraniumdevelopment proposal now numbers close to one thousand residents and they are alllooking to the Township to do the right thing by opposing this development in the courtsor ultimately at the OMB.

Respectfully

Z44 . /tL.

M6rilyn Stafford - President

Canterbury Common Residents' Association

C. C.

Mayor - Tom Rowett

Regional Councillor - Bobby DrewWard One Councillor - Betty SommervilleWard Two Councillor - Janna Guido

Ward Three Councillor - Don Kett

Ward Four Councillor - Wilma Wotten

Ward Five Councillor - Jennifer Back

Township of Scugog CAO - Paul Allore

140

TO: Ed Richards, Co -Chair CRPAC

Gord Simmons, Co -Chair CRPAC

FROM: Roger Doe - CRPAC MemberDATE: November 10, 2016

SUBJECT: SM PLAN AGREEMENT

As requested, the following sets out in summary form what appears to me to be a credible actionwhich might be taken by the Township based on the Site Plan Agreement (" SPA") for the golfcourse lands. As a retired lawyer without experience in municipal or land planning matters orlitigation, for that matter, it would need to be considered by qualified counsel.

The SPA is a contract made in 1996 between the Township and CCI, providing for what becamethe Canterbury Common Golf Course. Two other concurrent contracts provided for theresidential development and community centre which now constitute the community ofCanterbury Common.

All three contracts were approved by, and incorporated in, by-laws. The SPA provisions include:

there shall be no development on the golf course lands except under the agreement and

no further buildings, etc. except as set out in the site plan sketch attached as Schedule B.

Schedule B is the plan for the golf course providing all details for the construction of thecourse and its maintenance building etc.) it is binding on successors to the partiesit can be registered on title, which it was

the provisions run with the lands

provision for amendment to Schedule B ( but not for other provisions).

The Owner has applied for amendments to the Official Plan and Zoning By-law to permit asubdivision and for approval of a subdivision on the golf course lands.

While the Owner is not in breach of the SPA in making its applications, it would be in breach ofthe SPA if it actually started construction of the proposed development — unless the Townshipagreed to amend the SPA to permit it to do so.

The Township could make an application to the Superior Court under Rule 14. 05 of the OntarioRules of Civil Procedure, which provides for the determination of rights that depend on the

interpretation ofa municipal by- law or resolution or a contract, for a determination that anydevelopment or other building on the golf course lands is prohibited by and that it is binding onthe current owner of the lands.

The Rules also provide for a claim for reliefby an injunction, mandatory order or otherconsequential relief ancillary to such an application which, if the determination is successfullyobtained, might be also applied for.

In any event, I understand that the Superior Court is a higher-ranking court than the OMB whichmay decide to suspend its consideration of the applications.

141

The Regional

Municipalityof Durham

Planning and EconomicDevelopment Department

Planning Division

605 ROSSLAND ROAD EAST

4TH FLOOR

PO BOX 623

WHITBY, ON L1 N 6A3

CANADA

905- 668- 7711

1- 800-372- 1102

Fax: 905-666-6208

Email: [email protected]

www.durham.ca

Brian Bridgeman, MCIP, RPP

Commissioner of Planningand Economic Development

Service Excellence

for our Communities"

November 14, 2016

Ms. N. WellsburyClerk

Township of Scugog181 Perry Street, Box 780Port Perry, ON L9L 1A7

Re: Monitoring of Growth Trends, File: D01- 02-01Commissioner's Report #2016 -INFO -33

Ms. Wellsbury, enclosed for your information is a copy ofCommissioner's Information Report #2016 -INFO -33 that was providedto Regional Councillor's on October 28, 2016.

Should you have any questions or wish to discuss the report, pleasecontact Mike Blake, Project Planner at 905-668-7711ext. 2549.

Yours truly,

Roger Saunders, MCIP, RPP

Director of Planning

RS/mr

Encl.

c: See attached list

If this information is required in an accessible format, please contact the

Planner at 1- 800- 372- 1102, extension 2551.

is100% Post Consumer

143

CORR. # 462-16Rcvd: 16/11/2016

2-

c: R. Anderson, Chair, Durham Regional Police Services BoardM. Beckett, Director of Education, Durham District School Board

P. Pulla, Director of Education, Durham Catholic District School

Board

W.R. Hick, Director of Education, Kawartha Pine Ridge District

School Board

G. Hunter-Perreault, Direction de 1' education, Conseil scolaire de

district du Centre -Sud -Quest

G. Reeves, Director of Education, Peterborough -Victoria -

Northumberland & Clarington Catholic District School Board

R. Sirois, Directeur de 1' education, Conseil scolaire de district

catholique Centre -Sud

D. Hammons, Chief Executive Officer, Local Health Integration

Network, Central East Division

M. Blake, Project Planner, Strategic Planning Branch

144

9

If this information is required in an accessible format, please contact 1- 800- 372- 1102 ext. 2564

The Regional Municipality of DurhamInformation Report

From: Commissioner of Planning and Economic DevelopmentReport: # 2016 -INFO -33

Date: October 26, 2016

Subject:

Monitoring of Growth Trends, File: D01- 02- 01

Recommendation:

Receive for information

Report:

1. Purpose

1. 1 This report presents historical population and household data for the Region and

the Area Municipalities for the 2011 to 2016 period. It also includes short-term

forecasts for the 2016 to 2021 period. Information presented in this report is

intended for use in various planning studies and programs as well as other

Regional and agency initiatives.

2. Historical population and household estimates (2011- 2016)

2. 1 The population and household estimates presented in Attachment 1, are based on:

Statistics Canada Census information for 2006 and 2011; and

Canada Mortgage and Housing Corporation ( CMHC) monthly housingcompletion data for non -Census years.

2.2 The semi-annual population estimates presented in Attachment 1, indicate that the

Region' s mid -year annual population growth increased by 5, 285 persons from2015 to 2016, which represents a growth rate of 0. 8 per cent. Comparatively, theaverage annual population growth for the five-year period from 2011 to 2016 was

145

of 3

0. 94 per cent.

2. 3 The semi- annual household estimates presented in Attachment 1, indicate that the

Region' s mid -year annual household growth increased by 2, 560 households from2015 to 2016, which represents a growth rate of 1. 13 per cent. Comparatively, theannual household growth for the five-year period from 2011 to 2016 was 1. 24 per

cent.

3. Short-term growth forecasts (2016-2021)

3. 1 The short-term growth forecasts for population and households ( refer to

Attachment 2) are based on:

e housing production estimates provided by the area municipalities;

e an analysis of past trends; and

e estimates of the timing and anticipated annual housing occupancy across theRegion.

3. 2 The forecasts make no allowances for unpredictable factors such as changes in

economic conditions affecting residential growth ( e. g. significant increases in

mortgage rates, building trade strikes, etc.).

3. 3 The short-term forecasts indicate that Durham' s current population is expected to

increase from 663,460 (2016) to 747,200 in 2021 ( refer to Attachment 2). This

represents an average annual growth rate of 2.41 per cent between 2016 and

2021.

3. 4 Similarly, the current number of households in Durham is expected to increase

from 227, 370 (2016) to approximately 259,550 in 2021 ( refer to Attachment 2). This

represents an average annual growth rate of 2. 68 per cent between 2016 and

2021.

3. 5 These forecasts assume an increased rate of growth in Pickering towards the endof the period, adding approximately 8, 000 households and 22,000 people in the

last 3 years of the forecast as the Seaton community develops.

4. Conclusion

4. 1 Regional Council will continue to be kept apprised of emerging population andhousehold data and trends through regular updates of this information.

146

It

Page 3 of 3

4.2 A copy of this report will be forwarded to the Area Municipalities, the DurhamRegional Police Services, the Local Health Integration Network and the School

Boards in Durham.

5. Attachments

Attachment # 1: Semi-annual Household Estimates, 2011- 2016 and Semi-annual

Population Estimates, 2011- 2016.

Attachment #2: Short-term Household Forecast, 2016-2021 and Short-term

Population Forecast, 2016-2021.


Original signed by

B. E. Bridgeman, MCIP, RPP

Commissioner of Planning andEconomic Development

147

Attachment 1

Semi-annual Household Estimates, 2011- 2016

May and December)

Year Ajax Brock Clarin ton I Oshawa Pickering Scugog Uxbridge I Whitby DURHAM

2011 Dec 35,295 4,340 30,305 59,210 29,420 8, 005 7, 375 41, 455 215,410

2012 Ma 35,530

36,065

4,345

4,350

30,490

31, 010

59,390

59,625

29, 665

30, 110

8,005

8,015

7, 390

7, 420

41, 765

42,090

216,580

218,690Dec

2013 Ma 36,310

36,660

4,355

1 4,360

31, 175

31, 585

59,830

60,295

30,235

30,465

8, 020

8, 030

7,430

7,450

42,295

42,525

219,660

221, 380Dec

2014 Ma 36, 835

37,245

4,365

4,370

31, 725

32, 165

60,435

60,865

30, 505

30,710

8, 040

8, 055

7,470

7, 505

42,640

42,890

222,020

223,805Dec

2015 Ma 37, 570

37,835

4,375

4,375

32,365

32,620

61, 125

61, 570

30, 840

30, 980

8, 065

8, 075

7, 515

7, 565

42,960

43,095

224, 810

226, 115Dec

2016 (May) 37, 950 4,385 32,880 62, 105 31, 095 8, 090 7, 590 43,280 227, 370

Sources: Statistics Canada ( May 2006 and 2011). CMHC monthly housing completions data. Durham Region Planning and Economic Development Department.

Note: " May" denotes end of May; " Dec" denotes end of December (Year End).

Semi-annual Population Estimates, 2011- 2016

May and December)

Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge I Whitby DURHAM

2011 Dec 114,830 11, 780 89,030 156, 610 92, 340 22,510 21, 510 128, 310 636,915

2012 Ma 115,505

117, 120

11, 760

11, 730

89,410

90,680

156,905

157,290

92, 880

93, 955

22,475

22,445

21, 510

21, 545

129, 205

130, 145

639,655

644,910Dec

2013 Ma 117,835

118,860

11, 715

11, 685

90, 990

91, 930

157,650

158,625

94, 120

94, 510

22,415

22,380

21, 540

21, 550

130,720

131, 360

646,985

650,895Dec

2014 Ma 119,330

120,540

11, 665

11, 635

92, 150

93, 170

158, 815

159,690

94,400

94, 700

22,365

22,345

21, 570

21, 610

131, 650

132, 345

651, 945

656, 040Dec

2015 Ma 121, 505

122, 235

11, 610

11, 580

93, 570

94, 035

160, 190

161, 100

94, 860

94, 970

22,325

22,295

21, 600

21, 695

132,510

132, 845

658, 175

660, 755Dec

2016 ( May) 122, 510 11, 565 94, 595 162,315 95, 085 22,305 21, 720 133,360 663,460

Source: Statistics Canada ( Including Annual Demographic Statistics - May 2006 and 2011). CMHC monthly housing completions data. Durham Region Planning and Economic Development Department.

Note: " May" denotes end of May; " Dec" denotes end of December (Year End).

148

Attachment 2

Short-term Household .Forecast, 2016-2021

May and December)

Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby DURHAM

2016 Dec 38, 590 4,460 33,540 62,280 31, 370 8,090 7,630 43,750 229,690

2017 Ma 39,010 4,490 33,880 62,640 31, 550 8, 140 7,640 44, 110 231, 450

Dec 39, 760 4, 540 34,480 63,270 31, 880 8,230 7, 680 44,750 234,570

2018 Ma 40, 210 1 4,570 34,830 63,670 32, 790 8,310 7, 690 45,110 237,180

Dec 41, 020 4,620 35,440 64, 380 34,430 8,450 7, 730 45,750 241, 800

2019 Ma 41, 420 4,640 35, 790 64,840 35, 350 8,570 7, 740 46, 110 244,450

Dec 42, 150 4,670 36,420 65,650 36, 990 8,770 7,780 46,750 249, 170

2020 Ma 42, 690 4,690 36, 770 66, 110 37, 930 8,840 7,790 47, 110 251, 930

Dec 43,660 4, 720 37,410 66, 910 39,610 8,960 7,830 47,750 256,830

2021 Ma 44, 060 4, 740 37, 770 67, 360 40, 680 9,000 7, 840 48, 110 259,550

Source: Durham Region Planning Division. Notes:

1. Based on estimates provided by the area municipalities, and an analysis of past trends; anticipated servicingor land constraints; and estimates concerning the proposed Seaton community.

2. The short-term forecasts presented herein are based on the most recently available development informationand a specific methodology suited for short-term forecasts, and may vary from the longer-term forecastspresented in the Regional Official Plan.

3. Household forecasts are rounded to the nearest 10.

Short-term Population Forecast, 2016-2021

May and December)

Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby DURHAM

2016 Dec 124, 400 11, 700 96,200 162, 500 95,600 22, 200 21, 800 134,700 669, 200

2017 Ma 125, 700 11, 800 97, 000 163, 300 95, 900 22, 300 21, 800 135,800 673, 500

Dec 128, 000 11, 900 98, 500 164,700 96, 500 22, 500 21, 800 137,600 681, 500

2018 Ma 129,400 11, 900 99, 200 165, 500 99, 100 22, 700 21, 800 138,700 688, 300

Dec 131, 800 12, 000 100, 700 167, 100 103,600 23,000 21, 900 140,600 700,700

2019 Ma 133,000 12, 000 101, 500 168, 100 106, 100 23,300 21, 900 141, 600 707,600

Dec 135,200 12, 000 103, 000 169, 900 110,700 23,800 21, 900 143,500 720,000

2020 Ma 136,900 121100 103, 800 170, 900 113,200 23,900 21, 900 144,600 727, 200

Dec 139,800 12, 100 105, 300 172, 700 117,800 24,200 22, 000 146,400 740, 200

2021 ( May) 141, 000 12, 100 106, 100 173, 700 120,700 24,200 22, 000 147,500 747, 200

Source: Durham Region Planning Division. Notes:

1. Based on estimates provided by the area municipalities, and an analysis of: past trends; anticipated servicingor land constraints; and estimates concerning the proposed Seaton community.

2. The short-term forecasts presented herein are based on the most recently available development informationand a specific methodology suited for short-term forecasts, and may vary from the longer-term forecastspresented in the Regional Official Plan.

3. Population forecasts are rounded to the nearest 100.

149

Ministry of FinanceProvincial -Local

Finance Division

10`h Floor

777 Bay StreetToronto ON M5G 2C8

Tel ( 416) 327- 0264

Fax ( 416) 325- 7644

November 10, 2016

Ministere des Finances

Division des relations provinciales-

municipales en matiere de finances

10' etage

777 rue BayToronto ON M5G 2C8

Tele. ( 416) 327-0264

Telec!( 416) 325- 7644

Dear Treasurer/Clerk-Treasurer:

Ontario

In their November 10 letter to Heads of Council, the Ministers of Finance and Municipal

Affairs announced the 2017 Ontario Municipal Partnership Fund ( OMPF) municipalallocations. I am writing to provide you with more details regarding your 2017 allocation.

In 2017, the Province will maintain OMPF funding at $ 505 million, which will provide

unconditional support to 388 municipalities across the province. The OMPF combined

with the municipal benefit resulting from the provincial uploads will total more than2. 4 billion in 2017. This is nearly four times the level of funding provided in 2004, and

is the equivalent of 13 per cent of municipal property tax revenue.

As noted in the joint Ministers' letter to Heads of Council, for 2017, the Province willensure that municipalities receive a guaranteed level of support based on their 2016

OMPF allocation. This means that, in 2017, your municipality will receive, at a minimum, 85 per cent of your 2016 OMPF allocation. The details specific to your municipality' s2017 allocation are outlined in the attached 2017 OMPF Allocation Notice and Inserts.

2017 OMPF

As you know, the OMPF was redesigned in 2014 following consultations withmunicipalities from across the province. Consultations with municipalities and theAssociation of Municipalities of Ontario ( AMO) have continued over the past year and

have focused on refining the program to ensure it meets the long- term priorities ofmunicipalities.

The 2017 OMPF reflects the core objectives of the redesigned program, while balancingthe range of views expressed by municipalities through this year's consultations. Specifically in 2017, the program will:

Further target support to municipalities with more challenging fiscalcircumstances by increasing the Northern and Rural Fiscal Circumstances Grantto $ 82 million from $ 67 million in 2016;

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CORR. # 464-16Rcvd: 18/11/2016

Treasurers/Clerk-Treasurers

Page 2

Further enhance funding for municipalities. across the province with the highestlevels of farm land by increasing the Rural Communities Grant to $ 148 million

from $ 143 million in 2016. This builds upon the enhancement for farmingcommunities introduced in the 2016; and

Continue to ensure that minimum levels of funding assist municipalities byproviding $ 41 million through Transitional Assistance. Minimum fundingguarantees will be set at 85 per cent of 2016 allocations for southern Ontario and90 per cent in northern Ontario. These minimum levels of support will be

enhanced up to 100 per cent for northern and rural municipalities, across theprovince, with more challenging fiscal circumstances.

More information on these changes can be found in the 2017 OMPF supportingmaterials.

2017 OMPF — SUPPORTING MATERIAL

In order to assist municipalities in understanding the OMPF and their individual 2017allocations, the Ministry of Finance has prepared detailed and customized supportingdocumentation:

A. 2017 OMPF Allocation Notice and Inserts

B. 2017 OMPF Technical Guide

C. Municipal Workbooks and Upload Benefit Report

A. 2017 OMPF Allocation Notice and Inserts

The OMPF Allocation Notice and Insert outline individual municipal OMPF

allocations by grant component, and also provide a summary of key data inputs for2017. Your municipality' s funding allocation is noted on line A.

We are pleased to advise you that your municipality's funding through the2017 OMPF already exceeds the guaranteed minimum level of support. As aresult, your municipality does not require Transitional Assistance for 2017. Supporting details are provided in the enclosed 2017 Transitional AssistanceCalculation Insert.

The additional benefit to your municipality from the provincial uploads is presentedin the accompanying 2017 Upload Notice Insert.

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Treasurers/ Clerk-Treasurers

Page 3

B. 2017 OMPF Technical Guide

The 2017 OMPF Technical Guide provides information with respect to individualgrant thresholds, parameters and data sources.

C. 2017 Municipal Workbooks and Upload Benefit Report

The 2017 OMPF Workbook and the 2017 Northern and Rural MFCI Workbook (ifapplicable) provide detailed calculations of the 2017 OMPF grant components, andthe determination of the northern and rural Municipal Fiscal Circumstances IndexMFCI), as well as outline all underlying data elements.

The 2017 Upload Benefit Report presents a detailed breakdown of each

municipality's estimated benefit resulting from the provincial uploads.

These documents will be provided electronically to municipal treasurers and clerk - treasurers in the coming weeks.

The 2017 OMPF Technical Guide, as well as individual municipal OMPFAllocationNotices, are also available electronically -on the Ministry's website:

http://www.fin. gov.on. ca/en/ budget/ompf/2017

2017 PAYMENT SCHEDULE

The 2017 Cash Flow Notice identifies your municipality' s quarterly payment schedule. Payments will be processed at the end of January, April, July, and October 2017.

2017 REPORTING OBLIGATIONS

We would also like to remind you that municipalities are required to submit their 2016Financial Information Returns ( FIRs) to the Ministry of Municipal Affairs ( MMA) byMay 31, 2017.

Municipalities are also required to submit their 2017 tax rates through the OnlineProperty Tax Analysis (OPTA) System or to MMA by September 30, 2017.

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152

Treasurers/Clerk- TreasurersPage 4

Payments for municipalities that do not meet these reporting obligations will be subjectto holdback, beginning with the 2017 fourth quarterly payment, until these documentshave been filed.

If you require additional information regarding the OMPF, you may e- mail your inquiriesand contact information to: info. ompf(a)ontario. ca.

In closing, I would like to thank our municipal partners and all municipalities thatprovided input on the development of the 2017 OMPF, including the MunicipalReference Group. I look forward to continued collaboration with our municipal partnersto ensure that the OMPF continues to reflect municipal priorities in 2017 and beyond.

Sincerely,

1, Allan DohenyAssistant Deputy MinisterProvincial -Local Finance Division

C. Kate Manson -Smith

Assistant Deputy MinisterLocal Government and Planning Policy DivisionMinistry of Municipal Affairs

Elizabeth HardingAssistant Deputy MinisterMunicipal Services Division

Ministry of Municipal Affairs

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153

Ontario Municipal Partnership Fund (OMPF) Ontario2017 Allocation Notice

Township of Scugog 1820

Region of Durham

2017 Highlights for the Township of Scugog

The Township of Scugog' s 2017 OMPF allocation is $1, 244,800, which is the equivalent of 111% of the Township's municipal propertytax revenue.

This exceeds the payments received in 2004 by $1, 244,800.

The estimated total benefit of the 2017 provincial uploads for the Region of Durham is $ 71, 598,000, which is the equivalent of

70/6 of all municipal property tax revenue in the Region.

A Total 2017 OMPF

1. Assessment Equalization Grant

2. Northern Communities Grant

3. Rural Communities Grant ............... ......................... 1, 157, 700

4 ' n a W u r'a"'I FiscalNo Circumstances Grant 87, 100

5. Transitional Assistance

B Upper -Tier 2017 Provincial Uploads

The estimated total benefit of the 2017 provincial uploads for the Region of Durham is $ 71, 598,000.

The removal of these costs off the property tax base benefits all taxpayers within the Region of Durham, including those residingin the Township of Scugog.

Information regarding the 2017 provincial uploads for the Region of Durham can be found in the accompanying 2017 Upload Notice Insert.

C Other Ongoing Provincial Support n/ a

1. PublicHealthn/aI ............. ..., ...............................................................................................................................................................................

2. Land Ambulance n/ a

D Key OMPF Data Inputs

1. HouseholdsI .......................................................

8704

Total Weiqhted Assessment per HouseholdWeighted 397, 742

3. Rural and Small Community 100.0%

4. Farm Area Measure ............ ** ...... 61

I

5. N an'd R'u'r'a'l'* M'u*n*ici'p'a']*'Fi's*c'a'l'* C'ir*c'u'm'st'a'n'c'e's" ln'd'ex 1. 0

6. 201'i*dua'ra'n't'e'e'd" L'e'v'e'l" o'f"S'u'p'p'o'rt** 85'.0'%

7. 2016 OMPF (Line A from 2016 Allocation Notice) 1, 253,400

Note: see line item descriptions on the following page. Issued: November 2016

154

Ontario Municipal Partnership Fund (OMPF) :'"" Ontario2017 Allocation Notice


Region of Durham

2017 OMPF Allocation Notice - Line Item Descriptions

A The OMPF grants are described in detail in the 2017 OMPF Technical Guide - this document can be found on the Ministry ofFinance's website at: http:// www.fin. gov.on. ca/ en/ budget/ompf/2017

A5 If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to the redesigned OMPFprogram. See the enclosed Transitional Assistance Calculation Insert for further details.

B Information regarding the 2017 provincial uploads for the Region of Durham can be found in the accompanying 2017 UploadNotice Insert.

The estimated 2017 municipal benefit resulting from the upload of public health costs from a provincial share of 50 per cent in2004 to 75 per cent in 2007. In two-tier systems, this benefit is identified at the upper -tier level. Actual municipal savings may not

C1 correspond with the Allocation Notice due to budget approvals made by the local Board of Health. Municipalities may provideadditional funding beyond their obligated cost share or receive additional savings through other provincial grants for public healthprograms and initiatives. Any additional municipal funding or savings are not included in the calculation of the public health figure.

The estimated 2017 municipal benefit of the Province's 50 per cent share of land ambulance funding relative to its share in 2005.

C2 This incremental increase in land ambulance funding delivers on the Province' s commitment to strengthen land ambulanceservices and maintain the 50: 50 sharing of land ambulance costs. In two-tier systems, this benefit is identified at the upper -tierlevel.

D2 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property ( including payments in lieu ofproperty taxes retained by, the municipality) divided by the total number of households.

D3 Represents the proportion of a municipality' s population residing in rural areas or small communities. For additional information, see the 2017 OMPF Technical Guide.

D4 Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding the calculation of theFarm Area Measure are provided in the 2017 OMPF Technical Guide.

The northern and rural Municipal Fiscal Circumstances Index ( MFCI) measures a municipality' s fiscal circumstances relative to

D5 other northern and rural municipalities in the province, and ranges from 0 to 10. A lower MFCI corresponds to relatively positivefiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information, see the 2017 OMPF Technical Guide.

D6Represents the guaranteed level of support the municipality will receive from the Province through the 2017 OMPF. For additionalinformation, see the 2017 OMPF Technical Guide.

D7 2016 OMPF allocation

Note: Provincial funding and other ongoing provincial support initiatives rounded to multiples of $100.

Ontario Ministry of FinanceProvincial -Local Finance Division Issued: November 2016

155

40

Ontario Municipal Partnership Fund (OMPF) 2017 Transitional Assistance Calculation Insert

Township of ScugogRegion of Durham

r

Ontario

1820

A 2017 OMPF Transitional Assistance (Line 62 - Line B1 if positive) nla

As the municipality's 2017 OMPF identified on line B 1 exceeds the guaranteed support identified on line B2, Transitional Assistance is not required.

B Supporting Details

1. Sum of 2017 OMPF Grants, excluding Transitional Assistance $ 1, 244,800

2. 2017 Guaranteed Support (Line 62a x Line B2b) $ 1, 065,400

a. 2016 OMPF (Line A from 2016 Allocation Notice)

b. 2017 Guaranteed Level of Support (Line C)

1, 253, 400

85. 0%

C 2017 Guaranteed Level of Support 85.0%

The municipality' s MFCI is 1. 0. The corresponding guaranteed level of support is 85. 0%.

Note: see line item descriptions on the following page.

Issued: November 2016

156

W/

Ontario Municipal Partnership Fund (OMPF) 2017 Transitional Assistance Calculation Insert


N___

Ontario

2017 Transitional Assistance Calculation Insert - Line Item Descriptions

Transitional Assistance ensures that in 2017, southern municipalities will receive a minimum of 85 per cent of the support theyA received through the OMPF in 2016. The Township of Scugog' s 2017 OMPF exceeds this level. As a result, Transitional

Assistance is not required.

B1Sum of 2017 Assessment Equalization, Northern Communities, Rural Communities, and Northern and Rural FiscalCircumstances Grants.

B2 Guaranteed amount of funding through the 2017 OMPF

B2a 2016 OMPF allocation

1820

B2b Represents the guaranteed level of support the municipality will receive from the Province through the 2017 OMPF. For additionalinformation, see the 2017 OMPF Technical Guide.

C Reflects the guaranteed level of support for southern municipalities.

Note: Provincial funding and other ongoing provincial support initiatives rounded to multiples of $ 100.


157

r-

Ontario Municipal Partnership Fund (OMPF) f'" Ontario2017 Northern and Rural Municipal Fiscal Circumstances Index


1820

A Northern and Rural MFCI - Township of Scugog 1. 0

The northern and rural Municipal Fiscal Circumstances Index (MFCI) measures a municipality' s fiscal circumstances relative to othernorthern and rural municipalities in the province on a scale of 0 to 10. A lower MFCI corresponds to relatively positive fiscalcircumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances.

The northern and rural MFCI is determined by six indicators that are classified as either primary or secondary, to reflect their relativeimportance in determining a municipality' s fiscal circumstances.

The table below provides a comparison of the indicator values for the Township to the median for northern and rural municipalities.

B Northern and Rural MFCI - Indicators

Primary Indicators

1. Weighted Assessment per Household

2. Median Household Income

Secondary Indicators

Scugog Tp Median

397,742 $ 253,000

87,817 $ 61, 000

3: Average Annual Change in Assessment (New Construction) ............................................................................................................................................... 0. 7% 1. 1 %

4: Employment Rate ........................................................................................................................................................................................................................................... 62. 6% 58.0%

5. Ratio of Working Age to Dependent Population 204.3% 194. 0%

6. Per cent of Population Above Low Income Threshold 92. 6% 87.0%

Note: An indicator value that is higher than the median corresponds to relatively positive fiscal circumstances, while a value below the mediancorresponds to more challenging fiscal circumstances.

Additional details regarding the calculation of the northern and rural MFCI are provided in the 2017 OMPF Technical Guide, as well asin the customized municipal 2017 Northern and Rural MFCI Workbook.


158

Ontario Municipal Partnership Fund (OMPF) rj Ontario2017 Northern and Rural Municipal Fiscal Circumstances Index


Region of Durham

2017 Northern and Rural Municipal Fiscal Circumstances Index - Line Item Descriptions

A The municipality's 2017 northern and rural MFCI. Additional details are provided in the municipality' s customized 2017 Northernand Rural MFCI Workbook.

B1 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property ( including payments in lieu ofproperty taxes retained by the municipality) divided by the total number of households.

B2 Statistics Canada' s measure of median income for all private households in 2010.

B3 Measures the five-year (2011 - 2016) average annual change in a municipality's assessment, for example as a result of newconstruction, excluding the impact of reassessment.

B4 Statistics Canada' s measure of number of employed persons, divided by persons aged 15 and over.

B5 Statistics Canada' s measure of working age population, divided by youth ( aged 14 and under) and senior population (aged 65 andover).

B6Statistics Canada' s measure of the population in private households above the low-income threshold for Ontario compared to thetotal population in private households.


159

Ontario Municipal Partnership Fund (OMPF) Ontario2017 Upload Notice Insert

Region of Durham 1800

IA Estimated 2017 Provincial Uploads

1. Ontario Drug Benefits $ 10, 089,500

2 .......... .......... * ............... * ................ ............. * ........... ............... * ........... Ontario Support Program - Administration Component $ 2, 571, 300

3. Ontario Disability Support Program - Benefits Component $ 32,435,200

4. Ontario Works - Benefits Component $ 14, 719,300

5. Ontario Works - Administration Component (Additional Support) $ 8, 376,200

6. Court Security and Prisoner Transportation $ 3, 406,500

IB 2016 Provincial Uploads $ 66, 107,600

IC Increase in Provincial Uploads Compared to 2016 ( Line A - Line B) $ 5,490,400

The removal of these costs off the property tax base benefits all taxpayers within the Region of Durham, including those residing inthe Township of Scugog.

Note: see line item descriptions on the following page.


160

ry.._ Ontario Municipal Partnership Fund (OMPF) f `-" Ontario2017 Upload Notice Insert

Region of Durham

2017 Upload Notice - Line Item Descriptions

A Estimated 2017 municipal benefit resulting from the provincial upload of social assistance benefit programs and court securityand prisoner transportation (CSPT) costs.

B 2016 Social Programs Cost. Equal to Line A of the 2016 Upload Notice.

Note: Provincial funding and other ongoing provincial support initiatives rounded to multiples of $100.

1800


161

Ontario Municipal Partnership Fund ( OMPF)

2017 Cash Flow Notice


Ontario1820

Total 2017 OMPFA (

2017 Allocation Notice, Line A) $1, 244,801

B 2017 OMPF Quarterly Payments Schedule $ 1, 244,8001

1. 2017 OMPF First Quarter Payment

2. 2017 OMPF Second Quarter Payment

3. 2017 OMPF Third Quarter Payment

4. 2017 OMPF Fourth Quarter Payment

Scheduled for January 2017 311, 200

Scheduled for April 2017 311, 200

Scheduled for July 2017 311, 200

Scheduled for October 2017 $ 311, 2001

Ontario Ministry of Finance Issued: November 2016

Provincial -Local Finance Division

162

Ontario Municipal Partnership Fund ( OMPF)

2017 Cash Flow Notice


2017 Cash Flow Notice - Line Item Descriptions

A Total 2017 OMPF allocation. See 2017 OMPF Allocation Notice, Line A.

Ontario

B1 - 134 Scheduled quarterly payments in respect of the 2017 OMPF allocation. Fourth quarter payment will besubject to holdback pending submission of all 2017 OMPF reporting requirements.

1820

163

I

I

November 18, 2016

Ms. Nicole WellsburyMunicipal Clerk

Township of Scugog181 Perry Street, Box 780

The RegionalPort Perry, ON 1- 91- 1A7

Municipalityof Durham

Dear Ms. Wellsbury: Planning and EconomicDevelopment Department

Re: Post -circulation Comments on Amendment No. 5 to thePlanning Division

Township of Scugog Official Plan605 ROSSLAND RD E Port Perry Secondary Plan4TH FLOOR

PO BOX 623 File: D13-27-03WHITBY ON L1 N 6A3

CANADA

905-668-7711 The Region' s review of Amendment No. 5 to the Township of Scugog Official1- 80-372- 1102 Plan, as adopted by Township Council on November 2" d, 2015, is nowFax: 905- 666- 6208

Email: planninq(& durham. ca complete. The adopted amendment has been assessed for conformity withthe Durham Regional Official Plan ( ROP) and Provincial Policies. www.durham. ca

Additionally, the Amendment was circulated to public bodies and RegionalCommissioner of Planning

Brian Bridgeman, RPPdepartments. Comments received on the adopted Amendment are included

and Economic Development for your review (Attachment 1).

Overview

The purpose of Amendment No. 5 is to provide detailed policies to guide the

development of the Port Perry Urban Area. Provisions of the Amendment

identify areas where residential intensification will be encouraged. Urban

design and sustainability policies are included to provide additional criteriaand guidance to ensure that future development reflects the existingcharacter of surrounding neighbourhoods and is consistent with the directionof the ROP.

The review did identify specific areas of the Amendment that should bemodified to clarify the intent of the policies or to address a specific interest. The proposed modifications and one deferral are included in Attachment 2 to

this letter. The majority of the proposed modifications are minor in nature. However some modifications and the proposed deferral are explained further

below.

Service Excellence If this information is required in an accessible format, please contactfor our Communities" Planning Reception at 1- 800- 372- 1102, extension 2551.

164

CORR. # 469-16Rcvd: 22/11/2016

Number of Future Households

As discussed with Township Staff, proposed Modification No. 1 would deletethe sixth bullet to Section 1. 4. This policy references the number of new unitsforecasted for the Township of Scugog by the year 2031 and distributesthose units between the Port Perry Urban Area and the rural area. It is

proposed to replace this policy with one which notes that the number of newunits is dependent on the type and size of units developed. The

Environmental Assessment Study undertaken by the Regional WorksDepartment for the expansion to the Nonquon Water Pollution Plant wasbased on forecasted population growth for the urban area and not unit

growth. As such, it is more appropriate to only include the populationforecast in the Township' s Official Plan.

Policy to Permit the Removal of Lands from Urban Area

As adopted, Policy 8. 9. 1 ix) would give the Township the ability to removelands from the Port Perry Urban Area, if at the time of the next municipalcomprehensive review, steps have not been taken to develop the land. Theintent of this policy is to ensure the efficient use of the limited sewagecapacity by encouraging development within the serviceable areas of PortPerry to occur in a timely manner.

While supportive of the efficient use of municipal services, the proposed

approach is not supported and Modification No. 6 serves to delete the policy. There are concerns with how this policy could be implemented, since landscan only be removed from the urban area through a municipalcomprehensive review of the ROP. There are concerns with taking land outof the urban area when the possibility of future urban expansion in Scugog islimited by the policies of the Greenbelt Plan. Additionally, to remove lands adhoc, could result in non-contiguous development within the urban area, asopposed to a connected and continuous urban fabric. Lastly, servicingcapacity is assigned by the Region when a development agreement isexecuted. The removal of these lands may negatively impact theinfrastructure distribution system within the urban area.

Proposed Deferral to OPA No. 5

One deferral to OPA No. 5 is proposed. This deferral relates to the

identification of the lands located immediately south of Whitfield Road asGreenfield Area" on Schedule `I'. The consideration of these lands to be

part of the Port Perry Urban Area was deferred (Deferral D5- 1) when theOMB approved the Scugog Official Plan in 2011 due, in part, to MinimumDistance Separation (MDS) considerations. Since the MDS considerations

have not been resolved, a decision on the "Greenfield Area" designation

shown on Schedule' I' must be deferred.

165

Resolution of Deferral 6- 1 to the Official Plan

At the time the Township' s Official Plan was approved in 2011, a decision on

the southerly extension of North Port Road to Scugog Line 6, shown onSchedule C- 1 was deferred ( Deferral No. 6- 1). Amendment No. 5, which

proposes new alignments for the Local Road network in the NonquonEmployment Area removed the extension of North Port Road to Scugog Line6, thereby allowing for the resolution of the deferral.

Next Steps

Please review the matters raised in this letter and the proposed modifications

and deferral and provide us with your Council' s response respectingconcurrence with each proposed change. In the event that Council does not

concur with the proposed change, we respectfully request the Township' sreason for disagreement.

If you have any questions, please do not hesitate to contact Lino Trombino, Manager, Plan Implementation or Lori Riviere-Doersam, Principal Planner. Also, we would be please to meet and review our comments if you wish.

Yours truly,

Roger Saunders, MCIP, RPP

Director of Planning

Attach 1. Agency and Public Comments2. Proposed Modifications and Deferral to Scugog OPA No. 5

c.c.: Mr. Kevin Heritage, Township of ScugogMr. Jim Dyment, MHBC PlanningMs. Anne Dobos, Durham District School Board (attachment 2 only) Mr. Mark Flowers, Davies Howe Partners (attachment 2 only) Ms. Marilyn Stafford, Canterbury Commons Residents Associationattachment 2 only)

Mr. David Cash, Cash and Associates (attachment 2 only) Ms. Dorie McDonald, Trimac Port Perry South Limited (attachment 2only)

Brock Adamson, Adamson Engineering Systems (attachment 2 only)

166

Township of Scugog Official Plan Amendment No. 5

Proposed Modifications

Words that are shown in strikethFough are proposed to be deleted, added.

Mod Policy Proposed Modification Comment

No.

1 1. 4, sixth Delete the 6 th bullet in its entirety and replace with As discussed with Township staff, it isbullet the following: proposed to delete the number of new units

The number of new units in the Port Perryforecasted and only provide a population totalconsistent with the Nonquon WPCP EA. The

Urban Area will depend on the type of unit population information is included in the first

constructed and changes in household size and second bullet of Section 1. 4.

that may occur over the lifetime of this Plan. These factors will need to be monitored The revised policy provides the foundation forthroughout the planning period." understanding that unit type and household

size will significantly impact the number of newresidential units that will receive an allocation

for servicing. 2 4. 1. 3 h) Add the word " is" between the words " Port Perry" As requested by the Durham District School

and " graphically", and add the phrase ", and not Board who has concerns with the identified site

require an amendment to this Plan" so that the and would like the symbol to be transferable.

subsection reads as follows:

A future elementary school site for the south endof Port Perry is graphically shown on Schedule A- 1. The exact location of the school site will be

determined by the Durham District School Boardin consultation with the property owner and theTownship and re -locating the symbol will notrequire an amendment to this Plan."

3 3. 1. 6 Delete the letters used for numbering and replace Technical modification for consistency

167

Attachment 2


No.

with roman numeral numbers. purposes.

4 3. 18 d) Delete existing subsection d) and renumber the Existing policy 3. 18 d) and proposed policysubsequent sections appropriately. 3. 18 t) are repetitive, in that they both deal with

parking matters. 5 3. 18 t) ( now Add the sentence "On -street parking for Existing policy 3. 18 d) and proposed policy

s)) commercial properties is appropriate where 3. 18 t) are repetitive, in that they both deal withfeasible." after the words "decorative fencing", so parking matters. The sentence regarding on - that the subsection reads as follows: street parking that existed in 3. 18 d) has been

inserted in 3. 18 t).

with the use of landscaping and low walls ordecorative fencing. On -street parking forcommercial properties is appropriate where

feasible. The use of green parking requirements

6 8. 9. 1 ix) Delete policy subsection 8. 9. 1 ix) in its entirety. There are concerns with how this policy couldbe implemented, since lands can only beremoved from the urban area through a

municipal comprehensive review of the

Regional Official Plan.There are concerns with

taking land out of the urban area when thepossibility of future urban expansion in Scugog islimited by the policies of the Greenbelt Plan. Additionally, to remove lands ad hoc, could resultin non-contiguous development within the urban

area, as opposed to a connected and continuous

urban fabric. Lastly, servicing capacity isassigned by the Region when a developmentagreement is executed. The removal of these

lands may negatively impact the infrastructuredistribution system within the urban area.

168

Attachment 2


No.

It is recognized that the intent of the Township' samendment is to delete the existing policysubsection 8. 9. 1 ix) which references the

consideration of an ecological based

wastewater treatment system to service the

Gateway Regeneration Area. The proposedmodification maintains the deletion of the

existing subsection. 7 Actual Delete the word " Collector" and replace with the Schedule C- 2 to OPA No. 5 illustrates the

Amendment word " Local". proposed changes to the proposed Local Road

Item No. 24 network in the Nonquon Employment Area, not

the Collector Road network.

8 Schedule Delete Schedule A-5 and replace with Schedule Schedule A-5 to OPA No. 5 as adopted utilizesA-5 to OPA A-5 as shown in Exhibit 1. a black boundary around the future elementaryNo. 5 school site. As requested by Scugog staff the

black boundary has been deleted in Exhibit 1.

169

Attachment 2

Proposed Deferral

Deferral

No. Policy Comment

1 Schedule The new Schedule ' I', Secondary Policy Areas (a shown in Schedule 'A' to OPA No. 5) identifies theA' to lands immediately south of Whitfield Road as " Greenfield Area". The consideration of these lands

OPA No. to be part of the Port Perry Urban Area was deferred when the OMB approved the Scugog Official5 ( new Plan in 2011 ( Deferral D5- 1) due, in part, to Minimum Distance Separation ( MDS) considerations.

Schedule Since the MDS considerations have not been resolved, a decision on the "Greenfield Area" I' desi nation shown on Schedule `I' must be deferred.

170

DoersamLori Riviere

From: Lori Riviere- Doersam

Sent: May -25- 1610:36 AMTo: Mark Flowers'

Cc: Don Gordon'; 'Jim Dyment'

Subject: RE: Port Perry Secondary Plan - Township of Scugog

Mr. Flowers,

Thank you for your submission regarding the above -noted official plan amendment. Your submission has been noted, and you have been added to our contact list. You will be notified when the Region of Durham makes a decision

regarding the proposed amendment. It is anticipated that our post -circulation comments on the OPA will be providedto the Township early summer.

Regards,

Lori

From: Mark Flowers jmailto:markf(adavieshowe.coml

Sent: May -19- 16 4: 37 PMTo: Lori Riviere- Doersam

Cc: ' Don Gordon; ' Jim Dyment'

Subject: Port Perry Secondary Plan - Township of Scugog

Ms. Riviere- Doersam,

We understand that you are the Regional planner responsible for the Port Perry Secondary Plan. Please see attached

correspondence on behalf of Canterbury Land Development Corporation.

Mark Flowers

Professional Corporation

markf@davieshowe. com

Direct Line: 416. 263. 4513

WARNING: From time to time, our spam filter may delay delivery of legitimate e- mail. If your message is time -sensitive, please ensure that you requestthat we acknowledge receipt.

CONFIDENTIALITY: This message is intended for the addressee(s) only. It may contain confidential or privileged information. No rights to privilegehave been waived. Any copying, retransmission, taking of action in reliance on, or other use of the information in this communication by persons other thanthe addressee(s) is prohibited. If you have received this message in error, please reply to the sender by a -mail and delete or destroy all copies of thismessage.

172

Davies

Howe

Partners

LLP

Lawyers

The Fifth Ftoor99 Spadina Ave

Toronto, Ontario

M5V 3P8

T 416.97X, 7088

F 416, 977. 8931

davieshowe. com

Please refer to: Mark Flowerse- mail: [email protected]

direct line: 416.263.45I3

He No. 702969

May 19, 2016

By E -Mail to [email protected]

Lori. Riviere-Doersam, Principal Planner (Acting) Planning and Economic Development DepartmentRegional Municipality of Durham605 Rossland Road EastWhitby, OntarioUN 6A3

Dear Ms. Riviere-Doersam:

Re Official Plan.Amendment No. 5, to the Township of ScugogOfficial Plan (Port perry Secondary Plan) Township File No. SOP 01/2015

We are co -counsel to Canterbury Land Development Corporation (" CLDC'), the

owner of the former Canterbury Golf Club lands located east of Simcoe Street andnorth of Coulter Street in the community of Port Peng in the Township of Scugogthe

By letter dated September 28, 2015, we made a written submission on behalf ofCLDC to Township of Scugog Council regarding the proposed Port PerrySecondary Plan. More specifically, we requested that the entirety of the Lands beidentified as a " Priority Intensification Area" on Schedule " I" of the SecondaryPlan, and advised that in the absence of this identification CLDC objected to theadoption of the proposed Secondary Plan. We trust that you received a copy ofour submission from the Township, but we are attaching it to this letter for ease ofreference.

Notwithstanding our submission, Township Council adopted the Port PerrySecondary Plan ( Official Plan Amendment No. 5 to the Township of ScugogOfficial Plan) on November 2, 2015 but failed to modify the proposed SecondaryPlan in the manner requested.

QHP 00746147 ]

173

D a v i e s Meanwhile, on September 25, 2015, CLDC filed applications with the Township ofH o w e

Scugog for Official Plan and Zoning By-law Amendments ( Township File Nos, PartnersSOP/02/2015 and Z/07/2015) to facilitate the redevelopment of the Lands for

L i" residential purposes. At the same time, CLDC filed an application for approval ofa Draft Plan of Subdivision with the Regional Municipality of Durham ( Region FileNo. S -S-2.015-02) to permit the Lands to be redeveloped for 124 detachedresidential dwellings. Each of those applications were subsequently appealed tothe Ontario Municipal Board (OMB Case No. PL160394) as a result of the failureof both the Township and Region to make a decision on each of the applicationswithin the prescribed time periods set out in the Planning Act.

Given that Township Council adopted the Port Perry Secondary Plan onNovember 2, 2015, more than 1.80 days have passed since the Region would havereceived the Secondary Plan. Thus, could you please advise us as to the status of

the Region' s review, including an anticipated timeline for a decision by the Regionin respect of all or part of the Secondary Plan.

On behalf of CLDC, we maintain our position that the Lands should be identifiedas a " Priority intensification Area" in the Port Perry Secondary Plan and, accordingly, we request that as part of any approval of the Secondary Plan theRegion make this modification.

Please ensure that we receive notice of any decision(s) of the Region in respect ofthe Port Perry Secondary Plan.

Yours truly, DAVIES HOWE PARTNERS LLP

Mark . Flowers


Encl.

copy: Don Gordon, Acting CAO and Director of Community Services, Twp of ScugogJim Dyment, MHBC Planning (Planning Consultant to Township of Scugog) Canterbury Land Development CorporationIra Kagan, Kagan Shastri LLP

Matthew Cory, Malone Given Parsons Ltd.

OHP 007461471

174

Please refer to, Mark flowerse-mail: [email protected]

direct line: 416,263,4513

File No. 702969

Davies

H o w e September 28, 2015 fWArNpVPartners

LLP

By E -Mail to charrts@a scugog.ca

Mayor Thomas Rowett and Members of Township CouncilLawyers Township of Scugog

181 Perry Street, P.O. Box 780The Fifth Floor Port Perry, Ontario99 Spadina Ave

L9L 1A7Toronto, Ontario

M5V 3P8Attention: Christopher Harris, Township Clerk

T 416. 977, 708$

F 416. 977. 8931 Dear Mr. Harris: davieshowe. cam

Re: Proposed Port Perry Secondary Planf

Report No. COMS-2015-48Submission on behalf of Canterbury Land DevelopmentCorporation-

We

orporat€on

Vice are counsel to Canterbury Land Development Corporation (" CLDC"), the

owner of the Canterbury .Golf Club lands located east of Siimcoe Street and northof Coulter Street in the community of Port Perry in the Township of Scugog litheLands").

My associate, Mr. Alexander Suriano, appeared at the public meeting in respect ofthe draft Port Perry Secondary Plan on June 8, 2015. At that time, Mr. Suriano

made an oral submission requesting that the entirety of the Lands be identified inthe proposed Port Perry Secondary Plan as a " Priority Intensification Area". Likewise, a written, submission to the Township dated April 28, 2015 was made byGoifNorth Properties Inc., making a similar request.

On September 25, 2015, CLDC filed applications with the Township for OfficialPlan and Zoning By-law Amendments to facilitate the redevelopment of the Landsfor residential purposes. At the same time, CLDC filed an application for approvalof a Draft Plan of Subdivision with the Regional Municipality of Durham to permitthe Lands to be redeveloped for 124 detached residential dwellings. The timing ofthese applications coincides with the recent announcement that the CanterburyGolf Club will cease operations on the Lands in October 2015.

DMP 006315241

175

D a v i e s1n support of the planning applications, CLDC submitted a Planning OpinionH o w e Report prepared by Malone Given Parsons Ltd. (" MGP"), together with a number

L

a r t n e r sof technical studies. Collectively, these studies and reports confirm that the Landsare suitable for the proposed redevelopment and that the proposed residentialintensification of the Lands will be compatible with surrounding land uses, including existing single detached residential development.

Although the planning applications that have now been filed in respect of theLands would not be subject to the policies of the proposed Port Perry SecondaryPlan, it is nonetheless our position, supported by MGP, that the Lands should beidentified as a " Priority Intensification Area" in the proposed Secondary Plan. In

that regard, we note that lands to be identified as " Priority Intensification Areas" are those where " intensification is encouraged to occur in a manner that iscompatible with the existing development" and where change is anticipated tooccur " in a. manner that minimizes impacts on surrounding areas".

Given the imminent cessation of the current golf course use on the Lands and theproposed residential redevelopment that has been specifically designed to becompatible with and minimize impacts on surrounding areas, it is evident that theLands satisfy the proposed criteria for identification as a " Priority intensificationArea" within the Secondary Plan. In order for lands to be identified as a " PriorityIntensification Area", they do not have to be designated for residential uses at thetime of the identification. The identification, rather, should be based on the generalcriteria for " Priority Intensification Areas" set out in the proposed Secondary Plan, which the Lands meet.

We have reviewed the final staff report regarding the proposed Port PerrySecondary Plan dated September 28, 2015 ( the " Staff Report"). Despite the

earlier submissions, we observe that the Lands have not been identified as aPriority Intensification Area" in the version of the draft Secondary Plan that staff is

recommending for adoption and is attached to the Staff Report.

Accordingly, we reiterate our request that the entirety of the Lands be identified asa " Priority Intensification Area" on proposed Schedule " I" of the Port Perry

Secondary Plan and, in the absence of such identification, CLDC objects to theadoption of the proposed Secondary Plan in its current form.

We also note that on page 10 of the Staff Report, staff refers to the earlier requeststo include the Lands within the " Priority Intensification Area", cites opposition from

some area residents to remove any portion of the Lands from the " Open Space"

iOHP 006315241

176

designation, and then states that " Staff do not recommend that any of the golfcourse lands be re -designated from Open Space to a development land usedesignation".

To be clear, there has been no request to .amend the " Open Space" designation onthe Lands as part of the planning process associated with the proposed Port PerrySecondary Plan. Rather, as noted above, the request has been to identify. theLands as a " Priority Intensification Area". Accordingly, we do not believe it isappropriate to be making any recommendation in this regard as part of theSecondary Plan process.

In our view, the appropriate process by which to consider a redesignation of theLands from. the current " Open Space" designation is in the context of the privately - initiated Official Plan Amendment application that has recently been filed with theTownship by CLDC. In that respect, we trust that Township staff and allcommenting agencies and other stakeholders will review the extensive materialsfiled in support of that application ( and related Zoning By- law Amendment andDraft Plan of Subdivision applications) prior to making a recommendation toTownship Council concerning the appropriate land use designation(s) for theLands.

Kindly ensure that we receive notice of any decision of Township Councilregarding the proposed Port Perry Secondary Plan, as well as notice of any futurepublic meetings and/or staff reports concerning this matter.


f

Mark R. Flowers


copy: Donald Gordon, Acting CAO and Director of Community Services, Township of ScugogCanterbury Land Development CorporationMatthew Cory, Malone Given Parsons Ltd.

DHp 006315241

177

June 8, 2015

Mr. Christopher Harris

Clerk,

Township of Scugog181 Perry StreetP. O. Box 780

Port Perry, ON L91. 1A7

Dear Sir.:

IIT'...

Re: Port Perry Secondary Plan UpdateOfficial Plan Amendment No. 4 (OPA No. 4)

Public Meeting, June 8, 2015

Hand Delivered)

We are the new owners of lands located at 1430. King Street, Port Perry and 1430 Highway 7A, PortPerry (the " subject property"). The site is known locally a$ Sunnybrae Golf Course.

Following the purchase of this property in 2014, we began to follow the Town' s process to update thePort Perry Secondary Plan (the " Plan"). We note that the update is, in part, intended to deal with theexpected growth in Port Perry, in particular, the Plan will accommodate the forecast population growthof 11,880 persons by 2031.

We attended the Township Council meeting on April 27, 2015 and received a copy of the latest draft. We understand the Township is holding a statutory public meeting today, under Section 17 of theP/onning Art, and we have the following comments:

I. We acknowledge that this process represents a comprehensive review and are supportive ofmost aspects of the current draft Amendment. However, we would like to see wordingincluded in the Amendment that deals with the consideration process for future expansions) tothe urban boundary of Port Perry. Such a provision would outline, among other things. theconditions and matters to be considered as part of this process.

2. We note that the Provincial Government has approved Amendment# 2 to -Che Growth Plan, 2006, which provides population and employment forecasts for the Region of Durham to the1041 time horizon, As you may know, upper tier municipalities must amend their Official Plansto conform to the 2041 forecast by June 17, 2018.

3. Wn•. understand that the Region of Durham is expected to conduct an Official Plan Review in2017 and Regional staff have indicated it is their intention to deal with Growth Plan conformityas part of this comprehensive reviaw. Scugog and other Durham area municipalities wouid haveto amend their Official Plans accordingly, thereafter.

Page 7..,

RECEIVED 06- 12-' 15 15: 00 FROM - 9059852825 TO - P0002/ 0003

r•

178

74.. The current Township Official Plan was approved by the Region of Durham in 2011. T[jv

Planning Act requires the Township to update its OP every 5 years. We believe it would beappropriate for the Township to conduct its next Official Plan review immediately with theRegion' s conformity exercise (2017), and not wait until 2020 as noted in the Township staffreport (COMS- 2015- 18). As part of this comprehensive review, the Township can consider anumber of options to accommodate its 2041 population forecast, with formal adoptionoccurring immediately after the Region' s amendment is approved.

S. We are aware of the current "Coordinated Review" process of the four Plans by the Province ofOntario and acknowledge that the outcomes of this process may impact the matter of potentialurban boundary expansions and this information should be known prior to the next review ofthe Township Official Plan.

We look forward to continuing dialogue and comment on the amendment as it proceeds forward. We. would appreciate your efforts to circulate a copy of this letter to all Members of Township Council.

Yours vp-ry truly,

Dorie McDonald

President

G>s Dori Gordon, Director of Community Services, Township of Scugog ( Fax 905- 985- 99]. 4) Lori Riviere- Doersam, Principal Planner, Region of Durham ( Fax 905-666-6208) Roger Saunders, Dir. of Planning Policy & Special Studies, Region of Durham ( Fax905- 666- 6208) David J. Cash, President, Cash & Associates Inc,

RFr..FIVFn 1` 16- 19-' 15 15 - nn FROM- 9059859895 TO- POnn3/ nOn3

179

Regional Municipality of Durham

Planning Department605 Rossland Road East

Whitby, OntarioL1N 6A3

November 14, 2015

Re: Official Plan Amendment NO. 5 ( Port Perry Secondary Plan) To The Township of Scugog Official Plan ( File N0: SOP 01/ 2015)

We understand that pursuant to the provisions of Section 17 ( 22) of the PlanningAct, R. S. 01990, as amended, this Official Plan Amendment has been submitted to

you for approval.

As President of Canterbury Common Residents' Association I would like to go on

record as requesting notice of the decision made by the Regional Municipality ofDurham. Notice to be sent to:

Marilyn Stafford, President

Canterbury Common Residents' Association

127A Waterbury CrescentPort Perry, Ontario 1- 91- 1S2

Yours truly

Marilyn Stafford

President, CCRA

q -a n s1 A PA r,:^GI , ren I' a 1iMiNG

NOV 2 U 2015

180

0: Davies

Howe

Partners

LLP

Lawyers

The Fifth Ftoor

99 Spadina Ave

Toronto, Ontario

M5V 3P8

DURHAM, .. _ aiON

LE#

November 11, 2015

By Next Day Courier

NOV 17 2015

Regional Municipality of DurhamPlanning Department605 Rossland Road East, P.O. Box 623

Whitby, OntarioUN 6A3

Dear Sir or Madam:

Please refer to: Mark Flowers

e- mail: [email protected]

direct line: 416.263.4513

T 416. 977. 7088 Re: Request for Notice of Decision

F 416. 977. 8931 The Township of Scugog - Official Plan Amendment No. 5

davieshowe. com

Further to the notice we received from the Township of Scugog dated November9, 2015, it is our understanding that on November 2, 2015 the Corporation of theTownship of Scugog passed By-law Number 61- 15 to adopt Official PlanAmendment No. 5, the Port Perry Secondary Plan, to the Official Plan of theTownship of Scugog.

We are writing to advise you that we wish to, receive notice of the decision inrespect of the above noted Official Plan Amendment.


Mark R. Flowers


MRF:mc

DHP 00653016

181

Works

Department

Interoffice Memorandum

DATE: May 6, 2016

TO: Lori Riviere- Doersam

Planning Department

FROM: Jeff Almeida

Development Approvals

RE: Application to Amend the Scugog Official PlanOPA No. 5 — Port Perry Secondary PlanFile Number: D13- 27- 03

Applicant: Township of ScugogLocation: All lands within the Port Perry Urban AreaMunicipality: Township of Scugog

FILE: 2015- S- 007

The Regional Works Department has reviewed the above noted

applications and provide the following comments.

Municipal Servicing

Part II — Item 1

This paragraph quotes the Regional Official Plan, however the majority ofthe data presented is not from the Regional Official Plan. The Regional

Official Plan does show that the number of residential units in the

Township of Scugog is forecasted to increase to 10, 460 by 2031. This is

not an increase of 1, 250 residential units, and the Regional Official Plan

does not distribute the new residential units to the Port Perry Urban Areaand Rural, Shoreline and Hamlets, as noted in the proposed ScugogOfficial Plan Amendment. It is also noted that the Regional Official Plan

does not forecast 850 new residential units in the Port Perry Urban Area by2031.

Part II — Item 7

This clause states that different types of development will be prioritized

with respect to servicing capacity. This allocation of capacity will need tobe administered by the Township of Scugog as part of their approvalprocess. The Region of Durham only provides servicing allocation as partof the execution of a development agreement.

DURHAMREGION

Works

Department


DATE: May 6, 2016

TO: Lori Riviere- Doersam

Planning Department

FROM: Jeff Almeida

Development Approvals

RE: Application to Amend the Scugog Official PlanOPA No. 5 — Port Perry Secondary Plan

File Number: D13- 27- 03

Applicant: Township of ScugogLocation: All lands within the Port Perry Urban Area

Municipality: Township of Scugog

FILE: 2015- S- 007

The Regional Works Department has reviewed the above noted

applications and provide the following comments.

Municipal Servicing

Part II — Item 1

This paragraph quotes the Regional Official Plan, however the majority ofthe data presented is not from the Regional Official Plan. The Regional

Official Plan does show that the number of residential units in the

Township of Scugog is forecasted to increase to 10, 460 by 2031. This is

not an increase of 1, 250 residential units, and the Regional Official Plan

does not distribute the new residential units to the Port Perry Urban Areaand Rural, Shoreline and Hamlets, as noted in the proposed Scugog

Official Plan Amendment. It is also noted that the Regional Official Plan

does not forecast 850 new residential units in the Port Perry Urban Area by2031.

Part II — Item 7

This clause states that different types of development will be prioritized

with respect to servicing capacity. This allocation of capacity will need tobe administered by the Township of Scugog as part of their approval

process. The Region of Durham only provides servicing allocation as partof the execution of a development agreement.

182

Part II — Item 19

The merit for lands to be removed from the Urban Area would need to be reviewed on a

case by case basis as part of a comprehensive municipal review. The part of this

clause that proposes reassignment of servicing capacity seems to imply reallocation ofsewage treatment and/ or water supply capacities, and does not consider impacts to thelocal conveyance and distribution systems. It is important to note that not all localsystem capacities can accommodate additional sewage flows and/or water demandsfrom an expanded service area.

A detailed analysis of the water and sanitary infrastructure will be required to support allof the conceptual developments to proceed within the developable areas.

Transportation

We strongly recommend that the Township of Scugog collaborate with the Region ofDurham to identify specific ROW widths for Regional roads within the Port Perry UrbanArea, and include these specific ROW exemptions within this Official Plan Amendment.

Regards,

Jeff Almeida

Development Approvals Division

183

KAWARTHACONSERVATION

Discover - Protect• Restore

Lori Riviere- Doersam

605 Rossland Rd. E.

4th Floor, P. O. Box 623

Whitby ON UN 6A3

Regarding: Application to Amend the Scugog Official PlanOPA No. S -Port Perry Secondary Plan ( D13-27-03) Township of ScugogCounty of Peterborough

Dear Ms. Riviere- Doresam:

February 4, 2016File No. 14631

Page 1 of 1

We have completed our review of the above -noted application and can provide the following commentary.

We are in support of items 9, 10, 12, 14, and 21 which will serve to: (1) protect natural heritage

features within Port Perry, (2) promote sustainable development strategies (e. g., Low ImpactDevelopment, native plant use), and ( 3) control stormwater pollution that could impact Lake Scugog.

The inclusion of these five amendments helps bring the report into greater conformity with theNatural Heritage and sustainable development policies contained within the Greenbelt Plan ( 2005)

and the Provincial Policy Statement (2014). Furthermore, these amendments are consistent with therecommendations provided within the Lake Scugog Environmental Management Plan ( 2004).

We have no comments regarding items 1, 2, 3, 4, 5, 6, 7, 8, 11, 13, 15, 16, 17, 18, 19, 20, 22, 23, 24within Part II of the OPA No. 5 ( i.e. The Amendment).

We have reviewed the submitted Schedules ( i. e., Schedule I, A-2, A- 3, A-4, A-5 and C- 2) for natural

heritage and hazard concerns. It is understood that the mapping changes associated with Schedule Awere included to correct previous mapping errors. As such, we have no concerns regarding thesubmitted schedules.

The above comments reflect our understanding, at the time of writing, of the best available data, applicablepolicies and regulations.

trust this meets your information requirements at this time. Should you have any questions regarding thismatter, please do not hesitate to contact this office.

Sincerely,

Beverly SaundersResources Planner

cc: Ms. Heather Stauble, KRCA Chair Mr. Tom Rowett, KRCA Director

Mr. Ted Smith, KRCA Vice Chair Mr. Don Kett, KRCA Director

KAWARTHA CONSERVATION

277 Kenrei Road, Lindsay, ON K9V 4R1705.328.2271 Fax 705.328.2286 -

Kawa rthaConservation.com

Our Watershed Partners:

City of Kawartha Lakes • Region of Durham • Township of Scugog • Municipality of Clarington • Township of Brock • Municipality of Trent Lakes • Township of Cavan Wonaghan ConsenafionONT.4Rf0 (

184

F ..

INTRA-OFFICE MEMORANDUM

To: Lori Riviere- Doersam, Principal Planner (Acting), Current Planning

From: Chris Leitch, Principal Planner, Transportation Planning

Date: January 14, 2015

Re: Application to Amend the Scugog Official Plan (OPA No. 5 — Port

Perry Secondary Plan) File No.: D13-27-03

Applicant: Township of ScugogLocation: Port Perry Urban AreaMunicipality: Township of Scugog

The application was reviewed from a transportation planning perspective. Based on information provided with the application, I have the followingcomment:

The amendment proposes the realignment of a proposed Local Road

connection serving the Employment Area lands on Schedule C- 1included on Schedule A and Schedule C-2 in the amendment — OPA

No. 5). However, the text explaining the amendment ( i. e., item 24 on

page 21) refers to "the location of the proposed Collector Road." As

such, the text in item 24 needs to be revised to read " Local Road."

A PAChris Leitch

NAStrategic PBUransportation\ Devt Review\lop\Scugog\ D13-27-03 Port Perry.docx

185

Lori Riviere- Doersam

From: Karen Reynolds

Sent: January -05- 16 7:36 AMTo: Lori Riviere- Doersam

Cc: Peter de Groot; Christopher Norris

Subject: Application to Amend the Scugog Official Plan

Follow Up Flag: Follow up

Flag Status: Flagged

Application to Amend the Scugog Official PlanOPA No. 5 — Port Perry Secondary Plan

File Number: D13-27-03

Cross Reference:

Applicant: Township of ScugogLocation: All lands within the Port Perry Urban AreaMunicipality: Township of Scugog

The above noted application was reviewed from a transit perspective, and it was determined that theproposed plan does not present any significant Durham Region Transit impacts.

We do thank you for the opportunity to comment.

Sent on behalf ofChristopher Norris

Durham Region Transit, Customer Service Planning

Karen Reynolds

Administrative Assistant

Durham Region Transit

905) 668-7711 ext. 3756

186

Ignite Leaming

December 21, 2015

The Regional Municipality of Durham605 Rossland Road East

41h Floor, PO Box 623

Whitby, Ontario L1N 6A3

Attention: Ms. Lori Riviere- Doersam

Facilities Services

400 Taunton Road East

Whitby, Ontario L1R 21< 6Ph: 905- 666- 5500

1- 800- 265- 3968

Fax: 905- 666- 6439

www.ddsb. ca

RE: Application to Amend the Scugog Official Plan

OPA No. S -Port Perry Secondary PlanFile Number: D13-27-03 Applicant: Township of Scugog

Location: All lands within the Port Perry Urban Area

Municipality: Township of Scugog

Staff has reviewed the information on the above noted application. Discussions with the Township are

ongoing with regard to the location of a future school site within the Port Perry Urban Area. With regard tothe location of the school symbol shown in this application, the Durham District School Board has someconcerns and questions with regard to the frontage, site size and location in that it is adjacent to Hazard

lands.

Although the Durham District School Board requires a symbol be placed within the Secondary Plan, werequire that the symbol be transferable to an alternate site if required.

Yours truly,

Anne Dobos,

Senior Planner.

0:\ PROPLAN\ DATA\ PLNG\ OPA\ SCUGOG\ OPA No5 Pt Perry Secondary Plan

j

FACILMESfSERVICESrrma- mvaem

y

YouI' J

@DurhamDSB https:// www. facebook.com/ pages/ www.youtube. com/ DurhamDSB

Du rham -Di strict -Sc hoo I - Boa rd/ 447874875238636

187


TO: Lori Riviere-Doersam, Principal Planner

Current Planning

The Regional FROM: Amanda Bathe, Project PlannerMunicipality Strategic Planningof Durham

Planning and Economic DATE: December 17, 2015Development Department

Planning Division RE: Comments on Application to Amend the Scugog Official PlanOPA No. 5 -Port Perry Secondary Plan

Thank you for the opportunity to comment on the proposed amendments tothe Scugog Official Plan, as they relate to the Port Perry Secondary Plan.

Please see below for specific comments.

Specific Section Comments

Section 1. 4

The Regional Official Plan forecasts an increase of 1205 households from

2021 to 2031. Presumably, this is the time period Section 1. 4 is referencing. Itwould be helpful to be explicit and state which time period is being considered.

Additionally, 1250 households does not match the forecast outlined above. Please confirm where this. number was taken from as it may just be atypographical or rounding error.

Section 4. 1. 3 ( p)

The Growing Durham Study, 2008 recommends that average density indesignated Living Areas of Durham Region' s northern municipalities be 20-25units per net hectare. This section however, defines low density as 15 to 25units per hectare. As a result, it is recommended that the minimum units per

hectare for low density be increased from 15 to 20 units per hectare to remainconsistent with the Growing Durham Study, 2008 and the Regional OfficialPlan.

Section 3. 16 ( f).

This proposed amendment adds a list of sustainable design considerations

within the Township. It is recommended that the Township consider adding

188

the use of light pollution abatement measures to this list. The Regionj encourages the use of these measures through Regional Official Plan Policy

2. 2. 12 in order to avoid and reduce light trespass, glare, over-lighting andAuplight' with the intent to energy conservation, improve pedestrian and roadsafety, and contribute to an aesthetically pleasing night time environment.

Section 8.9. 1 ( ix)

Generally, this proposed amendment needs to be clarified. The planningjustification for such a policy is unclear, as is the process by which it would beimplemented. Additionally, it appears as though the net effect of this policycreating holes in the Urban Area and expanding the current Urban Area

Boundary) would meet resistance from both land owners and the Region.

Regards,

Amanda Bathe

Project Planner

2

189

i

December 16 20.15

Regional Municipality of DurhamATTN: Lori Riviere-Doersam _

Principal Planner

605 Rossland Rd E, 4th Floor

Whitby ONLIN 6A3

The RegionalDear Madam: Municipality

of Durham

Re: OPA- No. 5 Port Perry Secondary PlanHealth Department

Township of ScugogNORTH OFFICE All lands within the Port Perry Urban,Area181 PERRY STREET, SUITE 200

Townshipof Scu og gPORT PERRY, ON 1- 91- 168

CANADA

The above noted application has been investigated by this Department and we905- 985 4889

1- 866- 845- 1868 have ri0 objections t0 approval

Fax: 905-982-0840

Please feel to contact the undersigned if more information is required. www.durham.ca

An Accredited YPublic Health Agency

Karl Kiproff, CPHI(Q . facebook.com/ Senior Public Health Inspector, I/CBO- SSdurhamregionhealth

Environmental Health Divisioniftwitter.com/

durhamhealth

KK/j c

If this information is required in an accessible format, please contact

Service Excellence 1- 800-372- 1102. for our Communities"

100% Post Consumer

190

Oshawa® Prepare To Be Amazed

November 17, 2016

Land Use Planning ReviewMinistry of Municipal AffairsOntario Growth Secretariat

777 Bay Street, Suite 425 (4t" floor)

Toronto, ON M5G 2E5 .

Development Services Department

Planning Services

File: D- 1100-0042

Re: Request from the Township of Scugog to Support Comments Regarding ProposedProvincial Changes to the Oak Ridges Moraine Conservation Plan

Please be advised that City Council at a meeting held on November 7, 2016 dealt with theabove -noted matter and adopted the following recommendation of the Development ServicesCommittee:

1. That Report DS -16- 185 dated October 20, 2016 be endorsed as the City's additionalcomments on the proposed Provincial changes to the Oak Ridges Moraine Conservation

Plan as presented in the document 'Shaping Land Use in the Greater Golden Horseshoe'; and,

2. That a copy of Report DS -16- 185 dated October 20, 2016 and the related Council resolutionbe sent to the Ministry of Municipal Affairs, the Ministry of Natural Resources and Forestry, the Region of Durham, Durham area municipalities and the Central Lake Ontario

Conservation Authority.

For your information, enclosed is a copy of the report of the Commissioner of DevelopmentServices DS -16- 185.

If you require further information or clarification, please contact Laura Moebs at the address

shown or by telephone at (905) 436- 3311, extension 2818 or by email to Imoebs@oshawa. ca.

6 66WLIChristine Chase, Administrative Assistant


LM/ c

Attachment

c. Regional Clerk, Region of Durham

City Clerk, Town of AjaxCity Clerk, Municipality of ClaringtonCity Clerk, Township of BrockChris Darling, CLOCA

City Clerk, City of PickeringCity Clerk, Town of WhitbyCity Clerk, Township of ScugogCity Clerk, Township of Uxbridge

The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7Phone 905.436.3311, ext. 3853 1. 800.667.4292 Fax 905.436.5699

www.oshawa.ca/planning

191

CORR. # 470-16Rcvd: 22/11/2016

Oshawa6

To:

From:

Report Number:

Date of Report:

Date of Meeting

Public Report

Development Services Committee

Paul D. Ralph, BES, RPP, MCIP, Commissioner,


DS -16- 185

October 20, 2016

October 24, 2016

Subject: Request from the Township of Scugog to Support CommentsRegarding Proposed Provincial Changes to the Oak RidgesMoraine Conservation Plan

File: D- 1100- 0040

1. 0 Purpose

On September 26, 2016, City Council considered correspondence, dated July 8, 2016, from the Township of Scugog regarding concerns on the proposed Provincial amendmentsto the Oak Ridges Moraine Conservation Plan ( O. R. M. C. P.) and referred the

correspondence to staff for a report.

Attachment 1 is correspondence dated July 8, 2016 from the Township of Scugog.

Attachment 2 is Schedule F- 3 of the Oshawa Official Plan which illustrates the high and

low aquifer vulnerability areas in the Oak Ridges Moraine in Oshawa.

2. 0 Recommendation

That the Development Services Committee recommend to City Council:

1. That Report DS -16- 185 dated October 20, 2016, be endorsed as the City's additionalcomments on the proposed Provincial changes to the Oak Ridges Moraine

Conservation Plan as presented in the document "Shaping Land Use in the GreaterGolden Horseshoe".

2. That a copy of DS -16- 185 dated October 20, 2016 and the related Council resolutionbe sent to the Ministry of Municipal Affairs, the Ministry of Natural Resources andForestry, the Region of Durham, Durham area municipalities and the Central LakeOntario Conservation Authority.

23

192

Report to Development Services Committee Item: DS -16- 185

Meeting Date: October 24, 2016 Page 2

3. 0 Executive Summary

On September 26, 2016 Council referred correspondence received from the Township ofScugog on proposed Provincial amendments to the Oak Ridges Moraine ConservationPlan to staff for a report.

The correspondence detailed a Township of Scugog Council resolution on the currentreview of four Provincial land use plans. The correspondence further requested Oshawa

Council' s support for Scugog' s concerns including:

That new waste disposal sites be excluded from the sensitive Oak Ridges MoraineConservation Plan Area;

That the prohibited uses listed in the wellhead protection areas and areas of high

vulnerability of the Oak Ridges Moraine Conservation Plan be prohibited from all landsin these areas including agricultural lands;

That the enabling policies regarding excess soil and fill within the Oak Ridges MoraineConservation Plan be removed from Section 36 ( Comprehensive rehabilitation plans) and placed in Section 41 ( Infrastructure) since that Section deals with responsible

management of soil from projects such as infrastructure projects; and

That the Plans prohibit commercial fill operations in pits and quarries similar to the

Niagara Escarpment Plan.

This report recommends that the comments in this report be endorsed as the City' sadditional comments on the proposed Provincial amendments to the Oak Ridges Moraine

Conservation Plan.

In the event that the Development Services Committee supports and endorses additional

comments, staff will send the comments in advance of the October 31, 2016 deadline to

the Province prior to Council approval. Staff will follow-up with the Province once Councildeals with the additional comments.

4.0 Input From Other Sources

Not applicable.

5. 0 Analysis

5. 1 Background on Provincial Plan Review

In May of 2016, under the lead of the Ministry of Municipal Affairs and the Ministry ofNatural Resources and Forestry, the Province released proposed changes to the followingfour Provincial land use plans (the Plans):

Growth Plan for the Greater Golden Horseshoe (Growth Plan)

Greenbelt Plan

0.R. M. C. P.

24

193



Niagara Escarpment Plan ( N. E. P.)

The Province is now looking to obtain feedback on the proposed amendments to the plans. Comments on the proposed amendments to the Plans are due by October 31, 2016.

At a Special Meeting held on August 24, 2016, Oshawa City Council endorsed the City' scomments on the proposed amendments to the Growth Plan, the Greenbelt Plan and the

O. R. M. C. P. through Report DS -16- 145. City staff have submitted the Council endorsedcomments to the Province for their consideration. The Niagara Escarpment does not

extend into Oshawa and therefore the City of Oshawa did not provide any commentsrelated to the N. E. P.

5. 2 The Township of Scugog' s Comments

The Council of the Township of Scugog passed a resolution on June 27, 2016 outliningconcerns related to the proposed amendments to the O. R. M. C. P.

There are four primary concerns outlined in the Scugog resolution which are discussedbelow.

5. 2. 1 Exclude New Waste Disposal Sites from the Oak Ridges Moraine

Scugog Comments

The Township of Scugog' s resolution requests that the Province adopt the approach in thecurrent and proposed N. E. P. and exclude new "waste disposal sites" in the Moraine.

Oshawa Staff Comments

Waste disposal sites are currently prohibited in high aquifer vulnerability areas andwellhead protection areas.

City staff support the position that new waste disposal sites should not be permitted in anypart of the Moraine.

5. 2.2 Prohibited Uses Listed In Wellhead Protection Areas and Areas of High

Aquifer Vulnerability Sections of the Oak Ridges Moraine Conservation PlanShould Be Prohibited From All Lands in These Areas Including AgriculturalLands

Scugog Comments

The list of prohibited uses in areas of high aquifer vulnerability in the O. R. M. C. P. are:

1. Generation and storage of hazardous waste or liquid industrial waste.

2. Waste disposal sites and facilities, organic soil conditioning sites, and snow storageand disposal facilities.

3. Underground and above -ground storage tanks that are not equipped with an approved

secondary containment device.

25

194

Report to Development Services Committee Item: DS -1.6- 185


4. Storage of a contaminant listed in Schedule 3 ( Severely Toxic Contaminants) toRegulation 347 of the Revised Regulations of Ontario, 1990.

The proposed Provincial amendments would allow agricultural operations to now include

the list of prohibited land uses in the wellhead protection areas and areas of high aquifer

vulnerability section of the O. R. M. C. P. provided the owners or operators are carrying outoperations under the Nutrient Management Act and any applicable requirement of theClean Water Act, 2006.

The Township of Scugog wants all prohibited uses (e.g. waste disposal site, etc.) listed in

wellhead protection areas and areas of high aquifer vulnerability in the O. R.M. C.P. to beprohibited from all lands in these areas including agricultural lands.

Oshawa- Staff Comments

A "wellhead protection area" is defined in the O. R. M. C. P. as "the surface and subsurface

area surrounding a water well or well field that supplies a public water system and throughwhich contaminants are reasonably likely to move so as eventually to reach the water wellor well field". There are no wellhead protection areas in Oshawa.

However, a large part of the Oak Ridges Moraine is located in areas of high aquifer

vulnerability (see Attachment 2).

City staff support acceptable farm practices in the Oak Ridges Moraine. The Provinceneeds to clarify what prohibited uses would practically be permitted on agricultural landregulated under the Nutrient Management Act. It does not make sense to allow, for

example, the generation of liquid industrial waste and waste disposal sites, on agricultural

lands.

5.2. 3 Placement of the " Excess Soil and Fill" Section

Scugog Comments

Scugog requests that the "Excess Soil and Fill" Section 36. 1 in the proposed newO. R. M. C. P. be removed in its current proposed location in Section 36 dealing withrehabilitation plans for aggregate operations and placed in Section 41 " Infrastructure".

Scugog feels that Section 41 is a more appropriate location for policy language pertainingto the management of excess soil and fill as this section deals with the responsible

management of soil from projects such as infrastructure projects in individual municipalities

and is consistent with the other Provincial Plans.


The "Excess Soil and Fill" Section is in a standalone Section 36. 1 and not in Section 36

and also has a separate title in the Table of Contents. The standalone section is

appropriate given the subject matter.

26

195



Furthermore, staff do not believe that Section 41 is an appropriate location for the " Excess

Soil and Fill" Section as Section 41 deals with infrastructure and excess soil and fill matters

extend beyond infrastructure projects (e. g. any development or site alteration).

Staff also support the Region of Durham' s position that the Province take a greater

leadership role in developing and monitoring regulations for the management of excesssoil and fill in all the Plans.

5. 2.4 Prohibit Commercial Fill Operations in Pits and Quarries

Scugog Comments

Scugog requests that the Plans essentially prohibit commercial fill operations in pits andquarries similar to the N. E. P.


Section 36 of the O. R. M. C. P. encourages municipalities and the aggregate industry towork together to develop and implement comprehensive rehabilitation plans for mineralaggregate operations.

The proposed amendments are intended to recognize the importance of mineral

aggregates as a natural resource in the Oak Ridges Moraine. Accordingly, mineralaggregate operations, subject to stringent criteria are permitted in certain areas of theMoraine.

City staff do not support a prohibition of commercial fill operations in pits and quarries. These areas appear to be the logical areas for fill rather than using productive agriculturalland.

6. 0 Financial Implications

There are no financial implications associated with the comments in this report.

7. 0 Relationship to the Oshawa Strategic Plan

The Recommendation advances the Accountable Leadership and EnvironmentalResponsibility goals of the Oshawa Strategic Plan.

a,, kA,, Warren Munro, HBA, Director,

Planning Services

Paul D. Ralph, BES, RPP, MCIP, Commissioner,


27

196

Cdrresponldent* A st

TOWNSHIP OFItem 3

CU909 DS-16-185

July 8", 2016 Attachment 1

Land Use Planning ReviewMinistry of Municipal Affairs and HousingOntario Growth Secretariat

777 Bay Street, Suite 425 (4th

Floor) Toronto, ON M5G 2E5

Re: Proposed Changes to the Greenbelt Plans

Dear Sirs;

At the last Council meeting of the Council of the Township of Scugog heldJune 27th, 2016, the above captioned matter was discussed.

I wish to advise that Council passed the following resolution:

WHEREAS the Province is coordinating the review of the fourprovincial lands use plans, the Growth Plan for the Greater GoldenHorseshoe, the Greenbelt Plan, the Oak Ridges MoraineConservation Plan ( ORMCP) and the Niagara Escarpment PlanNEP), and

WHEREAS the Province has proposed amendments to these plansand is seeking comments and submissions to the Land Use PlanningReview Division of the Ministry of Municipal Affairs and Housing bySeptember 30'h,

2016, and

WHEREAS the Ontario Soil Regulation Task Force has identifiedsome concerns regarding the proposed amendments to the OakRidges Moraine Conservation Plan that address 1) changes to

permitted land uses in the sensitive land uses areas of the Morainethat now includes " waste management systems", 2) exemption of

agricultural lands from the prohibited lands uses as described in theWellhead protection" and " Areas bf high aquifer vulnerability"

sections of the ORMCP, and 3) the Excess Soil and fill issues, and

Township of Scugog, 181 Perry St., PO Box 780, Port Perry, ON L91- 1A7Telephone: 905- 985- 7346 Fax: 905- 985- 9914

www.scagog. ca

197

Correspondence Request

Item 3

WHEREAS specific proposed changes in point 1 ) detailed above

considers major changes to permitted land uses in sensitive areas of

the Moraine that are not in keeping with the spirit of the ORMCP asreflected in the attached OSRTF Summary Report, and

WHEREAS the changes to permitted land uses now includes a newdefinition of " infrastructure" which includes " waste mana-gement

systems", which would include " waste disposal sites" and therebycould include proposals from private persons to operate soil

remediation facilities, for example, in all land use areas of theMoraine, and

WHEREAS including " waste management systems" in the new

definition of infrastructure could result in costly appeals to the OMBfrom proponents in order to gain approval to operate new soilremediation facilities and other such " waste management systems"

on the Moraine,

NOW THEREFORE BE IT RESOLVED

THAT the Council of the Township of Scugog requests that theOntario Government adopt the approach in the current and proposedNiagara Escarpment Plan and exclude new " waste disposal sites"

from the sensitive Oak Ridges Moraine Conservation Plan Area as

detailed in the attached OSRTF Summary Report, and

FURTHER THAT that new prohibited uses listed in the " Wellheadprotection" and " Areas of high aquifer vulnerability" sections in theORMCP be prohibited from all lands in these areas includingagricultural lands, and

FURTHER THAT the proposed section 36. 1 regarding " Excess Soiland fill" in the ORMCP be - removed from its current proposedplacement under the " Comprehensive rehabilitation plans" section

and be more appropriately placed in section 41, the " Infrastructure" Section, as this section deals with responsible management of soilfrom projects such as infrastructure projects in the individual

municipalities, thereby keeping the placement of this discussion moreconsistent with the proposed placement in the other provincial plans

as per the OSRTF summary report, and

29

198


Item 3

FURTHER THAT in the interest of harmonization, the Plans includesimilar language as found in the proposed Niagara Escarpment Planwhich essentially prohibits " commercial fill operations" in pits. andquarries as per the section 2.9. 9 in the -NEP, and

FURTHER THAT this resolution be forwarded as a submission to theProvince to the following address: Land Use Planning ReviewMinistry of Municipal Affairs and HousingOntario Growth Secretariat

777 Bay Street, Suite 425 (4th floor) Toronto, ON M5G 2E5and,

FURTHER THAT this resolution be forwarded to the Association ofMunicipalities of Ontario (AMO), the Rural Ontario MunicipalAssociation (ROMA), and the Greater Toronto Countryside MayorsAlliance, the lower Tier Municipalities in the Region of Durham, YorkRegion, County of Simcoe, County of Peterborough, County ofDufferin and any other lower Tier municipalities that have lands towhich the ORMCP applies, and to the Township's MPP and MP, forcirculation and support. "

Should you require anything further in this regard, please do not hesitate tocontact the undersigned.

Yours sincerely,

I.l 'ts

Nicole WellsburyMunicipal Clerk

30

199


Item 3

Cc: Association of Municipalities of Ontario (AMO) Rural Ontario Municipal Association (ROMA) Greater Toronto Countryside Mayors AllianceMunicipalities in the Region of DurhamMunicipalities in York Region

Municipalities in County of SimcoeMunicipalities in County of PeterboroughMunicipalities in County of DufferinMunicipalities that have lands to which the ORMCP appliesGranville Anderson, MPP

31

200

DS -16 -If

Schedule F- 3Aquifer Vulnerability

Attachmen

rmw. Legend:

TOWNSHIP OF SCUOOC

High Aquifer Wnerability Areas

December 2805 CM Low Aquifer Vulnerabllity Areas

COATES, ROAD

F; R Oak Ridges Moraine Boundary

ores:

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WINCHESTER ROAD

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Schedule F- 3Aquifer Vulnerability

Oak Ridges Moraine

rmw. Legend:

High Aquifer Wnerability Areas

December 2805 CM Low Aquifer Vulnerabllity Areas

Development Services Department F; R Oak Ridges Moraine Boundary

ores:

Tft 6d" Ie OWN W red in CankmC Meeh Me ledIlepiaduead M lie Cey of Osteo e, dated DeanWr 2WS mwtLkeea

wlm dte Ctrtado AAWW of VurAWalA062 end Pubk Housing aoyptphi 2W2. IF

EM201

Oshawa6

File A-2100

November 9, 2016

Corporate Services Department

City Clerk Services

Delivered By E -Mail

lorne. [email protected]. org)

Lorne Coe, M. P. P. ( Whitby -Oshawa) Queen' s Park

Re: Bill 9, End Age Discrimination Against Stroke Recovery Patients Act, 2016

This is in response to your correspondence of October 11, 2016 concerning the above -referencedmatter.

At its meeting of October 17, 2016 Oshawa City Council considered the matter and adopted thefollowing resolution:

That Oshawa City Council support Bill 9 which states that all stroke victims receive careregardless of their age."

If you need further assistance, please contact me at the address listed below, or by telephone at905-436-3311.

Mary MedeirosActing City Clerk

kb

c: Regional Municipality of DurhamCity of PickeringTown of Ajax

Town of WhitbyTownship of BrockTownship of ScugogTownship of UxbridgeMunicipality of Clarington

The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7Phone 905.436.3311 1. 800. 667.4292 Fax 905.436.5697

www.oshawa.ca

202

CORR. # 453-16Rcvd: 10/11/2016

RECEIVED

NUV ' 12 2016

Good Morning:

On September 291". 2016, Bill 9, entitled, EndAge Discrimination Against Stroke RecoveryPatients Act, 2016, the legislation that MPP Lorne Coe earlier introduced, was debated and

passed second reading in the Ontario Legislature. It has now been referred to the StandingCommittee on Social Policy for its consideration.

The Bill is short and to the point. It says simply:

1. Subsection 6(1) ofthe Ministry ofHealth and Long -Term Care Act is amended byadding the followingparagraph: 12 To ensure that any treatment recommended by aphysician for apatient who isrecovering from a stroke is pro vided to thatpatientpromptly, regardless ofthe patient' sage.

This makes it mandatory that any treatment recommended by a physician, for a patientrecovering from a stroke, be provided to that patient promptly, regardless of the patient' sage. Under current Regulations, stroke survivors are not entitled to publicly funded treatment, ifthey are between the ages of nineteen and sixty-four.

On September 26111, 2016, The Corporation of the Township of Uxbridge passed a Resolutionsupporting Bill 9. The Town of Whitby and the City of Oshawa have followed suit. It read asfollows:

THAT the Council ofthe To wnship ofUxbridge support Bill 9 which states that all strokevictims receive care regardless oftheir age.

The Township then sent a letter of confirmation to the Health and Long Term Care Minister, EricHoskins.

MPP Coe would ask that your municipality consider placing a similar resolution before Councilfor its consideration, and then send a letter acknowledging same, to the Minister of Health andLong Term Care. It is important that we have a broad base of support for this Legislation as itmoves through the Committee process.

Thank you for your anticipated co- operation and support.

Regards,

ROB MORTON

EXECUTIVE ASSISTANT

LORNE COE, MPP WHITBY- 05HAWA

OFFICIAL OPPOSITION CRITIC, ADVANCED EDUCATION AND SKILLS DEVELOPMENT

ROOM 430, MAIN LEGISLATIVE BUILDING

QUEEN' S PARK TORONTO, ONTARIO M7A IAB TELEPHONE: 416-325- 1331

203

CORR. # 468-16Rcvd: 21/11/2016

Councillor Bochek

Councillor Cooper

Councillor Douglas

Councillor Edwards

Councillor Kay

Councillor Wiancko

THE TOWNSHIP 'OF GEORGIAN BAY

Council Agenda

YEA NAY

MOVED BY:

SECONDED

BY:

C- Z9 - 2016

DATE: 14 November 2016

Mayor Braid

EFERRED CARRIED DEFEATED REFERRED.

WHEREAS there is inequity between the cost of hydro for rural residents as compared tourban residents due to higher distribution charges;

AND WHEREAS this practice targets and negatively affects rural residents, especiallythose who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT the Township of Georgian Bay request theProvince to re- evaluate the structure of hydro in terms of access and delivery andimplement structural changes to address the unfair practice of charging more fordelivery for rural residents; AND THAT this resolution be circulated to all municipalities in the Province of Ontario as

well as Ontario Small Urban Municipalities ( OSUM) and Association of Municipalities of

Ontario ( AMO).

MAYOR

M

204

CORR. # 466-16Rcvd: 18/11/2016

Wt of Qapt'

ypsko

Township of Georgian Bay

November 16, 2015

Via e- mail: premier@ontario. ca

Honourable Kathleen Wynne, Premier of Ontario

Legislative Building, Queen' s ParkToronto, Ontario

M7A 1A1

Dear Premier Wynne:

Re: Accommodation Review Process

A resolution from the Township of zorra, dated October 21, 2015, was presented to the

Township of Georgian Bay Council at a regular meeting held November 14, 2015. Please

be advised that the following resolution of support was adopted:

WHEREAS the current Accommodation Review process is not reflective of the realityof rural school and community life; AND WHEREAS school closures impact single -school small rural communities in all

educational, social and economic aspects to a far greater degree than those impactsin multi -school urban communities;

BE IT RESOLVED THAT the Township of Georgian Bay requests the Minister ofEducation initiate an immediate moratorium on the Accommodation Review Processuntil such time as a review of the above mentioned impacts on small rural

communities be studied, completed and the results and recommendations beconsidered;

AND THAT this resolution be circulated to Premier Kathleen Wynne, MPP Bill Walker, Minister of Infrastructure, Bluewater. District School Board, Bruce -Grey CatholicDistrict School Board, Community School Alliance, County of Grey, County of Bruce, People for Education, and all municipalities in Ontario, and Trillium Lakelands as wellas Simcoe Muskoka Catholic School Board.

XTATI.T.IT0149

Yours truly,

Amber McDonald

Deputy Clerk ( A) amcdonald0abt-ownship. ca

99 Lone Pine Road, Port Severn, Ontario L0K .1S01- 800- 567-0187 www. abtrwnsho. ca

Page i of 2

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CORR. # 467-16Rcvd: 18/11/2016

c.c. Honourable .Bill Chiareili, Minister of InfrastructureAll Ontario Municipalities

Association of Municipalities of Ontario (AMO)

Norm Miller, MPP Muskoka & Parry SoundDistrict of Muskoka

Trillium Lakelands School Board

Simcoe Muskoka Catholic District School Board.

Bluewater District School Board

Bruce -Grey Catholic District School BoardPeople for Education

Doug Reycraft, Chair, Community School AllianceCounty`of GreyCounty of Bruce

99 Lone Pine Road, Port Severn, Ontario LOK ISO

1- 860- 567-0187 www, gbtownship. caPage 2of2

206

November 10, 2016

The Mayor and the members of Council of the Township of Scugog

Re: Santa Claus Parade Annual Funding Grant for 2016 Budget

RECEIVED

NOV 1 7 2016

The Lions Club of Port Perry is writing to you regarding the donation from the Townshipin the amount of $4,000 to help with the costs of organizing the Santa Claus parade eventfrom the " annual funding grant".

The Lions Club of Port Perry, along with the Scugog Chamber of Commerce will behosting the ever popular Santa Claus parade in 2016. Both organizations are whollycomprised of volunteers in the business and local community. The Lions Club and theScugog Chamber of Commerce recognize that this is an important event for our residentsand visitors to the Township of Scugog who enjoy our beautiful community all year long. It is important to have quality volunteers from all organizations, working together, keeping in mind that these events as whole reflect directly on the Township of Scugog.

We would also like to request that a By -Law officer be present to walk the crowd from4: 30 — 6 pm the evening of the parade to halt the soliciting, non-event driven vendors.

It takes 9 committee members, 32 volunteers approximately 477 hours to bring togetherthe Santa Claus parade each year!

The 2016 Santa Claus Parade is scheduled for December P

We look forward to receiving your support for this exciting annual event.

Yours Sincerely,

Rod R&CLion Rob Rice

Lions Club of Port PerrySanta Claus Parade Committee Chair

cc: Scugog Chamber of Commerce

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CORR. # 463-16Rcvd: 17/11/2016

the corporation of the township of scugog general purpose & administration...

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