the corporation of the town of amherstburg, ontario · 22. evaluation of proposal ip-9 23....

The Corporation of the Town of Amherstburg, Ontario

REQUEST FOR PROPOSAL

POLICE SERVICES PP-PS-17- 15

POLICE SERVICES July 2017

TABLE OF CONTENTS

REQUEST FOR PROPOSAL POLICE SERVICES

PP-PS-17-15 INFORMATION TO PROPONENTS

1. BACKGROUND INFORMATION IP-1

2. DEFINITIONS IP-1

3. TERMS OF REFERENCE IP-1

4. SCOPE OF WORK IP-2

5. PROPOSAL CLOSING DATE AND TIME IP-4

6. METHOD OF SUBMISSION IP-5

7. PROPOSAL ENVELOPE SUBMISSION REQUIREMENTS IP-5

8. CORPORATE CONTACT AND COMMUNICATIONS IP-6

9. PROPOSAL VALIDITY PERIOD IP-6

10. SUBMISSION CONFIDENTIALITY IP-6

11. INFORMAL OR UNBALANCED PROPOSALS IP-7

12. DISPUTE RESOLUTION IP-7

13. TERMINATION WITH NOTICE IP-7

14. RESERVATION OF RIGHT IP-7

15. ADDENDA IP-8

16. HARMONIZED SALES TAX IP-8

17. PRICING TO REMAIN FIRM IP-8

18. COSTS INCURRED BY PROPONENTS IP-8

19. PROPOSAL IP-8

20. DISQUALIFIED PROPOSALS IP-9

21. PRIVILEGE CLAUSE IP-9


22. EVALUATION OF PROPOSAL IP-9

23. REVIEW AND NEGOTIATION OF PROPOSALS IP-9

24. PROPOSAL ACCEPTANCE OR REJECTION IP-9

25. PROPOSAL RESULTS IP-10

26. CONTRACT / AMALGAMATION EXECUTION IP-10

27. PROPONENT DECLARATION IP-11

28. CONFLICT OF INTEREST IP-11

29. PROPONENT’S LI!�ILITY IP-11

30. CONTRACT COMMENCEMENT IP-11

31. PROCUREMENT POLICY BY-LAW / GOVERNING LAW IP-11

32. FREEDOM OF INFORMATION ACT IP-12

33. ACCESSIBILITY FOR ONTARIONS WITH DISABILITIES ACT IP-12

FORM OF PROPOSAL

PROPONENT IDENTIFICATION SHEET P-1

ACKNOWLEDGEMENT OF PROPOSAL DOCUMENTS P-2 AND ADDENDA RECEIVED BY PROPONENT

ACKNOWLEDGEMENT IF ONLY ONE PROPOSAL IS RECEIVED P-3

PROPOSED BUDGET P-4 to P-6

COST PROPOSAL FORM P-7

LEVEL OF SERVICE CRITERIA P-8 to P-13

APPENDICES

APPENDIX A – ENVELOPE COVER

APPENDIX B – TOWN OF AMHERSTBURG ACCESSIBILE CUSTOMER SERVICE STANDARDS POLICY

APPENDIX C – PROPOSAL EVALUATION AND CRITERIA RANKING SHEET

APPENDIX D-DESCRIPTION OF THE AMHERSTBURG POLICE SERVICE


RFP – POLICE SERVICES PP-PS-17-15 IP-1

INFORMATION TO PROPONENTS

1. BACKGROUND INFORMATION

The Town of Amherstburg is located in southwestern Ontario, approximately 30 kilometers southwest of the City of Windsor and is one of seven lower‐tier municipalities in the County of Essex. The current population of the Town of Amherstburg is just over 21,000. There are 8951 private dwellings and the area of the municipality is slightly over 185 square kilometers. The Town sees a seasonal fluctuation in population in the range of 3,000 to 5,000 and up to 100,000 annually and plans for additional increases with the festivals and events during the summer months.

A detailed description of the current Amherstburg Police Service and the services provided is referenced in Appendix D.

The Town of Amherstburg wishes to obtain proposals to provide Police Services for the Municipality.

2. DEFINITIONS

“Chief Administrative Officer (CAO)” is the Chief Administrative Officer for the Corporation of the Town of Amherstburg, which includes the roles and responsibilities as laid out in Section 229 of the Municipal Act, 2001

“Consultant” is an experienced professional who provides expert knowledge for a fee.

“�orporate �ontact” is the Town employee(s) defined as the sole contact(s) in relation to the administration of the Proposal process.

“Proponent” means a municipal corporation or the Province of Ontario submitting a Proposal to the Town.

“RFP” means Request for Proposal.

“Technical Contact” – Michael Mitchell – MPM Consulting (“see consultant”)

“Total Proposal Price” means an evaluation of the aggregate of annual operating costs, annual capital costs and one time startup cost.

“Town” means the Corporation of the Town of Amherstburg

3. TERMS OF REFERENCE

The Municipal Council for the Town of Amherstburg wants to explore its policing options as identified in the Police Services Act and a recent policing option allowed by the Ontario Civilian Police Commission in its April 13, 2017 decision respecting the Town of St; Mary’s; It has developed this Request for Proposals to encourage responses for contract policing options. In addition, the Town prefers to also consider options for creating an amalgamated police service with a nearby municipality(s).



Council expects all respondents to provide detailed information in three main areas; service delivery, costs, and local civilian oversight. The final decision will be based on careful consideration of all three of these crucial aspects of each policing option. The taxpayers in Amherstburg must be assured that they would continue to receive a superior level of police service delivery, with continued, effective, local oversight at a significant cost saving.

Respondents must acknowledge that all commitments made in a response to this Request for Proposal will be eligible for inclusion in a contractual agreement between the Town of Amherstburg and the successful respondent.

4. SCOPE OF WORK

The Amherstburg Municipal Council invites cost proposals for the provision of police services for the Town of Amherstburg. Proposals can be made for the provision of contracted police service to the Town. Any potential contract must obligate the Proponent to enter into a formal contract for a period of at least five years with an option to extend the term for a further 5 year period at the sole discretion of the town. In addition, municipal participants are encouraged to also submit proposals for the creation of an amalgamated police service.

4.1 REQUIRED LEVEL OF POLICE SERVICE DELIVERY

Responses should specify what the public in Amherstburg would receive under each option. This includes;

1. Number of full time sworn members by rank

2. Number of full time civilian members by position

3. Clarity with respect to staff being dedicated to working full time in Amherstburg or whether they would be

full time equivalents or officer years accessed from a larger pool of employees

4. Number of part time employees-uniformed and civilian by position/rank

5. Proposed organization chart

6. Proposed shift schedules for all staff members

7. Minimum number of platoon staff on duty for each shift

8. Training policies

9. Response policy

10. Patrol strategies including special events and foot, bike and motorcycle patrols

11. Policy on occurrences requiring two officer response

12. Specialized services internal & externally provided

13. Criminal intelligence

14. Forensic identification/Scenes of crime

15. Community services including school programs

16. Communications services – digital, encrypted, GPS, mobile radios

17. List of all equipment for platoon officers including vehicles

18. List of all specialized equipment

19. Supervision responsibilities

20. Records management and data entry

21. Technology to be used

22. Victim assistance programs

23. Auxiliary policing/volunteers



24. Monitoring of Prisoners in Police Cells

25. Hiring and rank/position determination policies for existing Amherstburg police staff both uniformed and

civilian

26. Patrol Zone Strategy

The narrative description of the level of service that would be provided must be supported by filling out the level of

service checklist included in the Form of Proposal.

4.2 AMHERSTBURG POLICE BUILDING

Explain if and how the existing building would be utilized in either a contract policing situation or by an amalgamated police service. This should include identifying when it would be open to the public.

4.3 COST ESTIMATES FOR CONTRACT/AMALGAMATED POLICE SERVICE

All pertinent costs must be clearly identified. This includes annual operating costs, and annual capital costs, as well as any one time, start-up costs required to transition from the existing stand-alone municipal police service. For ease of evaluation, a format similar to that used for the Amherstburg Police Service annual budget included in the Form of Proposal should be used for the financial projections. Proposals should clearly indicate the expected annual cost escalations for a period of five years. They should also identify how revenue generated in Amherstburg would be administered.

These financial projections must include at the least:

A) Annual Operating Costs

Salaries – Full time sworn members

Part time sworn members

Full time civilian members Part time civilian members

Overtime

B) Benefits – Benefit costs as a percentage of total salary expenditure

C) Non Payroll Costs – Provide a line item projection of annual operating costs including all services and

equipment. This should include the cost of radio communications/dispatch and annual vehicle replacement.

It should also identify the cost of insurance.

D) One Time Start-up Costs – Project the costs for transitioning to the new police arrangement. This should

include purchases of equipment required to maintain uniformity for uniforms, firearms etc. It should also

identify any additional capital costs required for the Amherstburg police building to be utilized by the new

police service.



4.4 CIVILIAN OVERSIGHT

Explain how local civilian oversight would function for Amherstburg in the contracted or amalgamated policing

situation. This description must detail all of the accountability and reporting mechanisms that would be

implemented as part of the new policing agreement including the Annual Report. For example, how often would

Council or its oversight body receive operational updates and what type of information would be included. Define

what audit or inspection mechanisms would be in place and the role the Town of Amherstburg would play in the

business planning process. A description of the policies and procedures for responding to complaints from the public

should also be included.

For a contract with the Ontario Provincial Police, the role of the Police Services Board should be described. For a

contract with a municipality, the role of the advisor empowered under Section 6.1 (2) of the Police Services Act

should be elaborated upon. In an amalgamated policing option, the membership of the new police services board

should be clearly defined, particularly as it pertains to the community (municipal) appointee identified in Section 33

(5) of the Act.

4.5 PROPONENT INFORMATION SESSION

The Town will host an information session on Wednesday, August 9, 2017 @ 9 am for all respondents to provide an opportunity for them to ask questions or seek clarification. After this meeting, a tour of the Amherstburg Police Service building will be provided.

5. PROPOSAL CLOSING DATE AND TIME

Proposals, contained in sealed envelope with the provided envelope cover (Appendix A) firmly affixed, will be received by:

Clerks Department Town of Amherstburg – Town Hall (Upper Level) 271 Sandwich Street South, Amherstburg, Ontario, N9V2A5

Up until:

11:00 am (local time), Friday, October 6, 2017

Sealed cost proposals will be received by the Chief Administrative Officer of the Municipality of Amherstburg, until 11:00 am on the day of October 6, 2017 at the Amherstburg Municipal Building located at 271 Sandwich Street South in Amherstburg. Submit four printed complete proposals including the Form of Proposal. LATE SUBMISSIONS WILL NOT BE ACCEPTED; Envelopes shall be marked “Amherstburg Police Service Cost Proposal”; Prices are to be held firm for a minimum of 180 (one hundred and eighty) days for acceptance; Final approval of any recommendation lies with The Amherstburg Municipal Council. The Council reserves the right to reject any or all cost proposals and the lowest bid will not necessarily be accepted.

Proposals must be received at the address noted above no later than the specified closing time. Proposals received after said closing time will not be accepted or considered.



6.

7.


METHOD OF SUBMISSION

Proposals must be submitted in a sealed envelope by way of hand delivery, courier service, or mail prior to the Proposal closing time.

Delivery of Proposal through a third party mail courier service shall be at the risk of the Proponent and must be arranged in due time for the Proposal to arrive at the specified location before the Proposal closing time. Failure of a third party courier service to submit the Proposal prior to the Proposal closing time will result in the disqualification of the Proposal, and will be at no fault of the municipality.

Proposals sent by email or facsimile will not be accepted.

PROPOSAL ENVELOPE SUBMISSION REQUIRMENTS

Proposals must be supplied using the one envelope submission system defined in this document.

The Envelope shall bear the envelope cover supplied in Appendix A of this document, and must contain one original and 3 duplicate copies of the following mandatory pages:







THE PROPONENT’S ADDITIONAL PROPOSAL INFORMATION AS NOTED THROUGHOUT DOCUMENT

The envelope must be sealed bearing the appropriate envelope cover supplied in this document. The envelope cover must be affixed to the Proponent’s envelope without any extra exterior covering; Failure to affix the envelope cover to the submission envelope may result in disqualification of the proposal.


8. CORPORATE CONTACT AND COMMUNICATIONS

Additional information, including clarifications, regarding this Proposal may be obtained by contacting the following by email:

Administrative Inquiries (regarding tender procedures, insurance, etc.) Purchasing Department Town of Amherstburg Email: [email protected]

Scope of Work and Amherstburg Police Service inquiries shall be directed to the Chief Administrative Officer via email :

Giovanni (John) Miceli Chief Administrative Officer Town of Amherstburg Email: [email protected]

Contact with Town of Amherstburg office or staff other than the Chief Administrative Officer and the Purchasing Department (for proposal clarifications) is not permitted and will be considered grounds for disqualification in the bidding selection process. No verbal instructions or verbal information to Proponents will be binding on the Town.

After the contract has been awarded or amalgamation approved, the Technical Contact noted above will serve as the Project Manager on behalf of the Town, who will oversee the completion of the contract or amalgamation per the specifications noted in this document.

9. PROPOSAL VALIDITY PERIOD

Proposals shall remain valid and open for acceptance for a period of 180 days from the Proposal closing date.

10. SUBMISSION CONFIDENTIALITY

All Proposals submitted to the Town will be considered confidential, conditional to the Municipal Freedom of Information and Protection of Privacy Act. All pricing information regarding content of proposals will remain confidential as the Town reserves the right to negotiate with Proponents.

At no time will Proponents divulge any confidential information provided to or acquired by the Proponent or disclosed by the Town throughout the course of the intended project.

The successful Proponent acknowledges that information of any kind provided throughout the course of the intended project are the exclusive property of the Town and shall not be disclosed or released to any person or organization without prior written authorization from the Town.


mailto:[email protected]

mailto:[email protected]


11. INFORMAL OR UNBALANCED PROPOSALS

Proposal documents must be legible. Alterations of any kind must be clearly made in ink and initialed by the Proponent, or the proposal may be subject to automatic rejection.

Proposals containing a project period or schedule adverse to the objectives of the Town’s interests may be rejected;

Proposals containing prices so unbalanced as to adversely affect the interests of the Town may be subject to rejection.

If any amount within the proposal does not agree with the extension of an estimated quantity and unit price, the unit price shall govern.

A discrepancy in addition or subtraction shall be corrected by the Town by adding or subtracting the items correctly and correcting the Total Proposal Price, unless the Town decides otherwise. If an error has been made transposing an amount from one part of the Proposal to another, the amount shown before transfer shall, subject to any corrections as previously noted, be taken to be correct and the amount shown after the transfer and the Total Proposal Price shall be corrected accordingly.

If an omission has occurred wherein an item of work has not been provided a price in the Form of Proposal, the Proponent shall, unless otherwise stated in his Proposal, be deemed to have allocated this price elsewhere in the Form of Proposal for the cost of carrying out said item of work and, unless otherwise directed by the Town, no increase shall be made in the Total Proposal Price because of said omission.

The Town may wave formalities at its discretion, provided the Town’s Purchasing Policy has been adhered to;

12. DISPUTE RESOLUTION

The prospective contract will contain a provision requiring both parties to submit to binding arbitration.

It shall be noted that the Form of Proposal submitted by the Proponent shall form part of the contract.

13. TERMINATION WITH NOTICE

For the information of the Proponents, contained in the prospective contract the Town will require a minimum eighteen (18) months for termination with notice.

14. RESERVATION OF RIGHT

Proponents will not have the right to change conditions, terms or prices of the proposal once the proposal has been submitted in writing to the Town.



15. ADDENDA

Proponents may be notified during the Proposal period of required additions to, deletions from, or alterations in the requirements of the Proposal documents.

Any addenda issued after the posting of this Proposal will be emailed to each Proponent up to 48 hours prior to the Proposal closing time. It is the sole responsibility of Proponents to review and respond to addenda issued following the issuance of this request for Proposal in their submissions.

If addenda are issued within 48 hours of closing this request for Proposal, the closing date of this Request for Proposal will be adjusted accordingly.

Addenda must be acknowledged on page P-2 and provided with the Proposal. Failure to acknowledge addendums may result in the rejection of the Proposal.

16. HARMONIZED SALES TAX (HST)

H.S.T. is not to be included in unit pricing or lump sum pricing. For proposal purposes, HST is excluded and shall be considered extra. HST will be added as extra to any payments or progress payment for work completed, with HST calculated at 13%, or such other rate as determined by Revenue Canada Agency.

17. PRICING TO REMAIN FIRM

Pricing provided under this Proposal shall remain firm and unchanged for the entire validity period stated in this Proposal. (See Section 9 – Proposal Validity Period)

18. COSTS INCURRED BY PROPONENTS

Expenses incurred by Proponents for the preparation and submission of Proposals to the Town, or any work done in correlation thereof, shall be borne by the Proponent.

No payment will be provided for any Proposals submitted or for any other effort made by the Proponent prior to the commencement of the services as defined and approved by the Town.

19. PROPOSAL

Proponents shall provide detailed cost estimates for annual operating costs consistent included in the Form of Proposal, in addition to annual capital costs and projections for one time startup cost. The Proponents shall also complete the Level of Service criteria and submit with proposal.

Payments will be made to the successful Proponent on a quarterly basis, prorated based on the lump sum for the applicable year.



20. DISQUALIFIED PROPOSALS

The Town will not accept Proposals that:

a) Are received by the Town at the closing location any time after the closing time advertised for the Proposal

Disqualifications of Proposals shall be subject to the Town’s Purchasing Policy;

21. PRIVILEGE CLAUSE

The lowest or any Proposal may not necessarily be accepted. The Corporation of the Town of Amherstburg reserves the right to delete any part, or parts from the Proposal without stating reasons therefore. In the event of any deletion, it is agreed that the Proponent will have no claim for loss of potential profit or overhead costs.

22. EVALUATION OF PROPOSAL

The evaluation measures for this proposal are outlined in the evaluation and criteria ranking sheet provided in Appendix C and will be conducted by an Evaluation Committee. Evaluation of all submissions will focus on level of service to be provided, degree of local oversight provided, and cost projections. The Town of Amherstburg is responsible for evaluating the submissions and the successful Proponent will be decided upon in accordance with the Town’s Procurement policy; Based upon evaluation results of the RFP, the Town may require an interview with any or all of the top three highest scoring Proponents prior to awarding the contract. In such case, the interview would form part of the final evaluation. All such interviews will be at the Proponent’s expense; !ny additional information may in no way materially alter or add to the submission originally proposed.

Interviews will be conducted on a date and location to be determined. Proponents selected for interviews will be contacted to set up a meeting time and place.

Failure to attend the interview on the date specified may be cause for disqualification.

23. REVIEW AND NEGOTIATION OF PROPOSALS

The Town may discuss with a Proponent details of their proposal for the purpose of clarification of their proposals to assure full understanding of the RFP requirements.

All information will be kept secure until after an award recommendation has been made. All conversations and negotiations must be coordinated by the corporate contact assigned to this RFP.

24. PROPOSAL ACCEPTANCE OR REJECTION

It is understood that the Corporation of the Town of Amherstburg is not bound to accept the lowest, or any bid submission.



The Corporate Contact will recommend the award contract to the most suitable and appropriate Proponent as selected by the RFP Evaluation Committee, and will pursue approval of the award of contract in accordance with the Town’s procurement policy; The recommendation of an award of contract to Council does not constitute acceptance of the proposal by the Town.

A proposal is accepted by the Town when an agreement is executed by the Town and the successful Proponent.

The Town is not responsible for any liabilities, expenses, loss or damage to the Proponent subsequent to or by reason of the acceptance or non-acceptance by the Town of any Proposal or by reason of any delay in the acceptance of a Proposal. Proposals are subject to a formal contract being prepared and executed.

If an insufficient number of Proposals are received, Proposals may be returned unopened. If only one proposal is received, the Town reserves the right to open said proposal without being bound to enter into contract with the lone respondent.

25. PROPOSAL RESULTS

The report recommending an award of contract shall be a matter of public record. The results of the proposal, when requested, may be made public by the Town, and may contain the total proposal price.

The name of the successful Proponent’s proposal price shall be deemed public information following the award of RFP, however, unit prices contained in the proposal will not be released.

Unsuccessful Proponents may request information regarding their proposal evaluation from the Corporate Contact.

26. CONTRACT / AMALGAMATION EXECUTION

Upon approval of the award of contract, the successful Proponent will be notified by the Town that their proposal has been accepted and an official award of contract letter will be provided.

The successful Proponent will be given no more than thirty (30) days from the receipt of the contract documents for execution of the contract documents and to provide the necessary guarantees, insurance etc. There shall be no variation or substitution from this Proposal unless approved in writing by the Town.

Failure to deliver or complete the terms of the contract shall entitle the Town the right to cancel the contract without being liable for any costs, fees, or charges of any kind.

An Amalgamation would be subject to a binding agreement between both municipalities. The Proposal must identify the anticipated cost sharing methodology.

In proposals for either a contract or an amalgamation, a methodology for dispute resolution and potential termination must be included.



27. PROPONENT DECLARATION

The Proponent, by submission of a proposal, declares that:

a) The Proponent has carefully reviewed the required deliverables and specifications in accordance to this proposal

b) No one other than the Proponent has any interest in this proposal or in the assignment of the pending contract from this proposal

c) All representation in the Proposal submission is true and factual

d) No member of Council or employee of the Town has any direct or indirect pecuniary interest in this Proposal

28. CONFLICT OF INTEREST

Proponents participating in this proposal process shall disclose, prior to entering into an agreement, any potential direct or indirect conflict of interest. If such a conflict exists, the Town of Amherstburg may, at its discretion, withhold the award of a contract or amalgamation agreement from the Proponent until the matter is resolved. If the conflict is deemed to remain unresolved, and the Town deems it necessary, the Town reserves the right to withhold the award of contract or amalgamation agreement altogether and provide the contract or amalgamation to the next qualified Proponent.

29. PROPONENT’S LI!BILITY

The successful Proponent, agents, employees, or persons under the Proponent’s control, shall use due care that no person or property is injured and that no rights are infringed in the performance of the work. The Proponent shall be solely responsible for all damages, by whomsoever claimable, in respect to any injury to persons or property of whatever description and in respect of any infringement of any right, privilege or easement whatever, occasioned in the carryon of the work, or by any neglect on the Proponent’s part;

30. CONTRACT COMMENCEMENT

The contract or amalgamation will commence on January 1, 2019.

31. PROCUREMENT POLICY BY-LAW / GOVERNING LAW

Proposals will be called, received, evaluated, accepted and processed in accordance with the Town’s Procurement and Purchasing Policy, respecting purchasing (copy available upon request). By submitting a response to this Request for Proposals, the proponent/agrees to be bound by the terms and conditions of such Policy and any amendments thereto, as fully as if it were incorporated herein.

Any Contract resulting from this Request for Proposals shall be governed by and interpreted in accordance with the laws of the Province of Ontario.



32. FREEDOM OF INFORMATION ACT

The Proponent hereby consents to disclosure of its information contained in this Proposal submission, pursuant to The Municipal Freedom of Information and Protection of Privacy Act, R.S.O, 1990, C.M. 56.

33. ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT (AODA)

The Proponent shall ensure that all its employees, agents, volunteers, or others for whom the Proponent is legally responsible receive training regarding the provision of the goods and services contemplated herein to persons with disabilities in accordance with Section 6 of Ontario Regulation 429/07 (the “Regulation”) made under the !ccessibility for Ontarians with Disabilities !ct, 2005, as amended (the “!ct”); The Proponent shall ensure that such training includes, without limitation, a review of the purposes of the Act and the requirements of the Regulation, a review of the Town’s Policy on !ccessible �ustomer Service Standards, as well as instruction regarding all matters set out in Section 6 of the Regulation.

The Proponent shall also maintain a record of all training provided to the Proponent’s personnel on the Town’s accessible customer service standards as required under this section, which shall include at a minimum the dates on which the training was provided and the number of individuals to whom the training was provided. The Proponent shall furnish any required records of accessible customer service training to the Town within ten (10) days of the Town’s request, unless otherwise agreed upon by the Town; The Town reserves the right to require the contractor to amend its training policies to meet the requirements of the Act and the Regulation.

The Town’s !ccessible �ustomer Service Standards Policy has been provided in Appendix B.

Information on accessible customer service training is available online from the Ministry of Community and Social Services at www.accesson.ca/index.aspx.


http://www.accesson.ca/index.aspx

_________________________________________

P-1 RFP – POLICE SERVICES PP-PS-17-04

FORM OF PROPOSAL

PROPONENT IDENTIFICATION SHEET

BUNSINESS NAME OF PROPONENT:

MAILING ADDRESS OF PROPONENT (INCLUDING POSTAL CODE):

NAME OF CONTACT PERSON REPRESENTING PROPONENT:

TELEPHONE NUMBER & EXTENSION OF PERSON REPRESENTING PROPONENT:

FAX NUMBER OF PROPONENT:

EMAIL ADDRESS OF PERSON REPRESENTING PROPONENT:

NAME OF PERSON SIGNING ON BEHALF OF PROPONENT:

TITLE OF PERSON SIGNING ON BEHALF OF PROPONENT:

SIGNATURE OF PERSON AUTHORIZED TO ACT ON BEHALF OF PROPONENT:


______________________________________________________________________________________________

____________________________________


ACKNOWLEDGEMENT OF PROPOSAL DOCUMENTS AND ADDENDA RECEIVED BY PROPONENT

I/We, the undersigned, hereby acknowledge and confirm on behalf of _____________________________________

That I/We have received all of the documents noted in the Table of Contents contained in this document and have been provided with all of the details required to permit me/us to submit a bid on Request for Proposal.

1. I/We declare that this proposal is made without any connection, knowledge, comparison of figures or arrangements with any other company, firm or person submitting a proposal/for the supply of the same services.

2. I/We declare that I/We have carefully read this document and have satisfied ourselves as to the nature of the services required and do hereby make our bid to the Corporation of the Town of Amherstburg for the services described herein.

3. I/We acknowledge that we have received the following addendum to this Request for Proposal/and that it is my/our responsibility to ensure that all addenda issued by the Corporation of the Town of Amherstburg has been received.

Receipt of Addendum No: ______________ to ______________.

Signature:


_______________________________________________________________________________________________

___________________________________


ACKNOWLEDGEMENT IF ONLY ONE PROPOSAL IS RECEIVED

I/We, the undersigned, hereby acknowledge and confirm on behalf of ______________________________________

That in the event that of only one proposal having been received by the Town of Amherstburg after this call for proposals, the Town reserves the right to open our proposal, or return the proposal unopened.

Should the Town choose to open our proposal, being the lone response after this call for proposals, I/We understand that the Town reserves the right to accept our proposal, negotiate the terms contained our proposal, or reject our proposal altogether, without being bound to award us with a contract for the work.

The Town is not responsible to us for any liabilities, expenses, loss or damage subsequent to or by reason of the acceptance or non-acceptance by the Town of any proposal.

Signature:



PROPOSED 5 YEAR BUDGET

Proposed Year One

Proposed Year Two

Proposed Year

Three

Proposed Year Four

Proposed Year Five

Revenues

CPP Grant

1000 Officer Program

POA Revenue

Provincial Court Service Upload

Police - Guns and Gangs

Paid Duty Recoverable

Police Reports

Police Miscellaneous Receipts

Ride Grant

Other Grants

Joint Court Services Return

YIPI Provincial Grant

Total Revenues - Police

Expenses

Salaries and Wages

Salaries - Full Time

Salaries - Overtime

Salaries - Part Time

Salaries - CR RE; WSIB

Salaries - CR RE: STD

Salaries - Shift Premium

Sick Bank Reduction

Total Salaries and Wages - Police

Benefits

Benefits - CPP

Benefits - EI

Benefits - OMERS

Benefits - EHT

Benefits - Greenshield

Benefits - Life and Disability

Benefits - WSIB

Benefits - Post Retirement

Benefits - Gym Memberships

Total Benefits - Police

General Expenses

Uniforms Cleaning Police Training Board Expenses Board Seminars




Office Supplies

Postage

Courier and Express

Advertising

Photocopier Supplies

Office Machine Maintenance

Computer Maintenance

Equipment Leases

Law Books

Forensic Identification Expense

Optic

Internet Access

Professional Memberships

Total General Expenses - Police

Proposed Year One

Proposed Year Two

Proposed Year

Three Proposed Year Four

Proposed Year Five

Building

General Insurance Telephone Utilities Building Maintenance Janitorial Misc./ Receptions and Awards Community Services Prisoner Expenses Insurance Deductable General Supplies

Total Building - Police

Professional and Consulting Fees

Joint Court Costs Dispatching Legal Fees Professional Fees Investigation Expense

Total Professional and Consulting Fees - Police

Equipment and Vehicle

Radio Maintenance Gasoline Vehicle and Equipment MTCE Vehicle and Radio Licences Vehicle MTCE - Tires GPS Communications

Total Equipment and Vehicle - Police




Proposed Year One

Proposed Year Two

Proposed Year

Three

Proposed Year Four

Proposed Year Five

Reserve Transfers

Transfer to Reserve - Capital

Transfer to Reserve - Vehicle and Equip.

Transfer to Reserve - Computer

Total Reserve Transfers - Police

Total Expenses - Police Department



COST PROPOSAL FORM

Costs not to include HST

Year 1 Year 2 Year 3 Year 4 Year 5

Operating Costs: $ $ $ $ $

Capital Costs: $ $ $ $ $

One-time Start-up Costs: $

Total Costs: $ $ $ $ $



LEVEL OF SERVICE

Your proposal must meet Provincial policy for policing standards as mandated in its “Adequacy &

Effectiveness Standards” document. Please indicate how you intend to deliver the following services if

providing contract policing. Clearly identify differences for an amalgamated police service:

TYPE OF SERVICE

In Base Cost

and

Delivered

Internally

Externally

Provided

EXPLANATION OF

EXTERNAL

No

Cost

At

Cost

PART A: CRIME PREVENTION

Crime prevention initiatives

Community partnerships

Community safety audits

Problem-oriented policing

Crime analysis

PART B: LAW ENFORCEMENT

Criminal investigation:

Criminal investigation management plan

General criminal investigation procedures

Spousal assault occurrences

Offences involving firearms

Hate/bias motivated crime

Missing persons cases

Property offences, including break & enter

Homicide investigations

Sexual assault & sexual offences POLICE SERVICES July 2017


TYPE OF SERVICE

In Base Cost

and

Delivered

Internally

Externally

Provided

EXPLANATION OF

EXTERNAL

No

Cost

At

Cost

investigations

Criminal harassment investigations

Robbery investigations

Stolen or smuggled firearms investigations

Hate propaganda investigations

Vehicle theft investigations

Child abuse investigations

Elder/vulnerable adult abuse investigations

Illegal gaming investigations

Drug investigations other than simple

possession

Fraud/false pretense investigations

Proceeds of crime investigations

Youth crime investigations

Internal task forces

Multi-jurisdictional major crime case

management

Joint forces operations

Criminal intelligence

Informants and Agents

Witness protection

Monitoring police response to specific

occurrences



TYPE OF SERVICE

In Base Cost

and

Delivered

Internally

Externally

Provided

EXPLANATION OF

EXTERNAL

No

Cost

At

Cost

Checklists and other supports

Investigative supports:

Scenes of crime support 24 hours per day

Technical identification support 24 hours per

day

Physical surveillance

Electronic interception and

video/photographic surveillance

Polygraph support

Canine tracking support 24 hours per day

Behavioural science services

Technical collision investigation support 24

hours per day

Technical collision reconstruction support

Breath analysis 24 hours per day

Traffic management & enforcement

Police pursuits

Mentally ill persons

Arrest

Bail and violent crime

Searches of the person



TYPE OF SERVICE

In Base Cost

and

Delivered

Internally

Externally

Provided

EXPLANATION OF

EXTERNAL

No

Cost

At

Cost

Searches of the premises

PART C:-VICTIM ASSISTANCE

Victims Assistance:

Externally Provided

TYPE OF SERVICE In Base

Cost and

Delivered

Internally

√

No Cost

√

At cost

√

PART D: PUBLIC ORDER MAINTENANCE

Public order units

Police action at labour disputes

PART E: EMERGENCY RESPONSE SERVICES

Perimeter control and containment

Tactical units

Incident command

Crisis negotiation

Disaster response

Explosive disposal services

PART F: ADMINISTRATION AND INFRASTRUCTURE

EXPLANATION OF

EXTERNAL



Business and operational planning

Human resources

Supervision of members

Skills development and learning

Fiscal management

Records management

Fleet management

General marked patrol automobiles

Police facilities

Radio communications

Property and evidence control

Prisoner care and control

Corporate services

TYPE OF SERVICE

Media and public relations

Court case management

Court security

Auxiliaries and volunteers

Equipment

OTHER SERVICES :

Provincial offenses act issues

By-law enforcement issues

NOTE:

In Base

Cost and

Delivered

Internally

√

Externally Provided

No Cost

√

At cost

√ EXPLANATION OF

EXTERNAL



1. List Safety, Education and Crime Prevention Programs.

2. List Community Policing Programs as identified during public consultation.


APPENDIX A

ENVELOPE 1 COVER

Complete the required information on the following Proposal cover sheet and firmly affix to the submission envelope.

The Envelope shall contain one original and three duplicates of the following:







THE PROPONENT’S ADDITIONAL PROPOSAL INFORMATION AS NOTED THROUGHOUT THE DOCUMENT

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RE�EIVER’S INTI!LS: ______

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SU�MITTER’S INTI!LS: __________________

APPENDIX B

TOWN OF AMHERSTBURG ACCESSIBLE CUSTOMER SERVICE STANDARDS POLICY

Town of Amherstburg Accessible Customer Service PolicyBackground and Purpose

The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is a Provincial Act with the purpose of developing, implementing and enforcing standards that enhance the ability of persons with disabilities to access the goods and services that are available to others. Accessibility Standards for Customer Service is the first standard to be passed as a regulation and become law in Ontario. Under this standard designated private and public sector organizations must develop certain policies, procedures and practices pertaining to customer service to persons with disabilities.

What is Accessible Customer Service?

Persons with disabilities may require assistance or accommodation in the way that goods and services are provided to them. The type of accommodation provided may vary depending on the customer's unique needs.

Accessible Customer Service Policy Statement

The Town of Amherstburg is committed to providing quality goods and services that are accessible to all persons that we serve.

Exclusions This Accessible Customer Service Standards Policy shall not apply during any period where Council has declared a "State of Emergency" as defined under the Emergency Management Act.

GENERAL PRINCIPLES

The Provision of Goods and Services to Persons with Disabilities

The Town of Amherstburg will use reasonable efforts to ensure that the Town's goods and services are provided in a manner that:

• Respects the dignity and independence of persons with disabilities;

• Provides goods and services to persons with disabilities in an integrated manner with those who do not have disabilities unless an alternative measure is necessary and

• Provides an opportunity equal to that of persons without disabilities to obtain, use or benefit from the Town's goods and services.

When communicating with a person with a disability, the Town will do so in a manner that takes into account the person's disability.

Assistive Devices, Service Animals and Support Persons

Persons with disabilities may use assistive devices, support persons or service animals to assist them in accessing the Town's goods and services.

The Town will allow people to use their personal assistive device to access services. The Town will also ensure that staff is familia r with how to use or how to access information on the use of the assistive devices which are available in their respective area of responsibility.

If a person with a disability is accompanied by a service animal, the Town will permit the person to enter the premises with the animal and keep it with him or her, unless the animal is otherwise excluded by law from the premises. If the service animal is excluded by law from the premises, the Town will look to other avail-

able measures to enable the person with a disability to obtain , use or benefit from the Town's goods and services.

If it is not readily apparent that the animal is a service animal , the Town may ask the person with a disability for a letter from a physician or nurse confirming that the person requires the animal for reasons relating to his or her disability. The Town may also, or instead, ask for a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized guide dog or service animal training school.

It is the responsibility of the person with a disability to ensure that his or her service animal is kept in control at all times.

If a person with a disability is accompanied by a support person, they are permitted to enter the premises together and are not prevented from having access to each other while on the premises.

The Town may require a person with a disability to be accompanied by a support person while on Town premises in situations where it is necessary to protect the health or safety of the person with a disability or the health and safety of others on the premises.

Where fees for goods and services are advertised or promoted by the Town of Amherstburg, it will provide advance notice of the amount payable, if any, in respect of the support person.

APPENDIX C

PROPOSAL EVALUATION AND CRITERIA RANKING SHEET POLICE SERVICES - PP-PS-17-04

Closed: 11:00 am FRIDAY, OCTOBER 6, 2017

This sheet is to be completed only if the Proponent has provided all mandatory requirements.

No. Criteria Maximum

Score Proponent's

Score

1 Level of Service 45

2 Local Civilian Oversight 10

3 Cost 45

Total Evaluation Score 100

Notes:

APPENDIX D Description of the Amherstburg Police Service

The Amherstburg Police Service provides first class policing for the Municipality of Amherstburg. The Municipality is approximately 185.7 square kilometers with a population of approximately 21,738 persons. The Municipality population is divided equally as half the population resides in a rural setting and the other half residing in an urban setting. The Police Service is staffed by 35 personnel consisting of a Chief of Police, a Deputy Chief of Police, six Sergeants, twenty three constables, two full time civilians, one part time civilian, and one special constable. The Police Service provides a 24/7 police service to the community every day. The duties of the Chief of Police and the administration team are to administer the police service, oversee its operation in accordance with the objectives, priorities and policies established by the Police Services Act and the Board. The Police Services Act requires the Service to police the municipality in a manner reflecting the needs of the community, maintain discipline, ensuring that community-oriented policing is provided and administer the public complaints system in accordance with the Act. Numerous monthly and annual reports for the Board and the Province are produced to ensure the Service is being managed properly as required by the Act. The Amherstburg Police Service provides adequate and effective policing for the citizens of the community as the Town Amherstburg has been the lowest crime rate in the country 4 out of the past 5 years. (According to the Canada Crime Severity Index) The Amherstburg Police Service provides uniform patrols, criminal investigation branch, traffic enforcement unit, community services officer, a mental health liaison officer, quality assurance officer as well as a myriad of specialized officers such as Collision Reconstructionist, Technical Traffic Investigators, Forensic Identification Officers, Scenes of Crime Officers, Sexual Assault Investigators, Fraud investigators and Firearms Instructors etc.

Deployment of Human Resources In order to provide to most adequate and effective policing service to the community manpower deployment strategy has been developed and will not be varied unless approved by the Chief of Police. The Uniform Patrol Branch, Criminal Investigations Branch and the Traffic Enforcement Branch have been given performance goals based on the expectations of the community and the Chief of Police. Goals are measured monthly and monitored by the sergeants overseeing the various branches. Uniform patrols, traffic and crime personnel are deployed in proactive education, awareness, suppression and prevention methods in an effort to sustain the low crime rate. These proactive and in some cases, reactive patrols are based on intelligence lead policing utilizing historical information, patterns, and seasonal trends.

Shift Schedule The uniform Patrol Branch utilizes a 12 hour schedule and the crime and traffic branch personnel work a 8 hour schedule. In order to accommodate court schedules and operational needs the shift schedule is posted in September for the following calendar year. There are several dates designated as “No Time Off” days and it varies year to year. This means that time off requests will not be granted on those days. Those dates include events such as July 1st festivities, training dates, the Santa Parade, and the Hells Angels Labour Day weekend party.

Police

Services

Board

Secretary

to

Board

Chief of

Police

Deputy

Chief

Administration

Support 2

Civilians

Patrol

Platoon

1 Sergeant

4

Constables

Patrol

Platoon

1 Sergeant

4

Constables

Operations

1 Sergeant

5 Constables

10

Auxiliaries

1 Special

Criminal

1 Detective

Sergeant

2 Detective

Constables

Patrol Platoon Patrol Platoon

1 Sergeant 1 Sergeant

4 Constables 4 Constables

Patrol There are four uniform platoons, consisting of 1 Sergeant and 4 Constables. Vacation is selected in September of the previous year. Only one officer is allowed off at a time. Discretionary time off may be granted by a Sergeant no more than 30 days prior to the date of the time off.

Operations The Community Services Officer and the Mental Health Officer sign vacation together. Only one officer is allowed off at a time.

The Quality Assurance/Property Officer and the Special Constable sign vacation together. Only one officer is allowed off at a time.

Criminal Investigation Branch The two Detective Constables sign vacation together. Only one officer is allowed off at a time.

Traffic Branch The two Traffic Officers sign vacation together. Only one officer is allowed off at a time.

Administration The Detective Sergeant and the Operations Sergeant sign vacation together. Only one Sergeant is allowed off at a time. The Chief and the Deputy Chief coordinate their vacations. Only one is allowed off at a time unless approved by the Chief.

The structure of the police service is as follows:

Chief of Police The Chief of Police reports directly to the Amherstburg Police Service Board and the Police Service Board is responsible for the selection of the Chief of Police and his/her yearly evaluation, The Chief of Police is responsible for the overall operation of the Police Service which includes but is not limited to; the annual budget, annual reports, setting direction of operations, policies and procedures, procuring equipment etc. Chief Tim Berthiaume is an active member of the Town’s Senior Management Team; He attends all, regular, �ouncil meetings; This is a service the Chief provides to Council, and the Public, to improve access to their Chief of Police.

Deputy Chief of Police The Deputy Chief of Police reports directly to the Chief of Police and acts as the Chief of Police in the event of his/her absence. The Deputy oversees the Operations of the Police Service including, uniform patrol, traffic enforcement, criminal investigations, training branch and all other specialized areas. The Deputy provides support to the Chief in relation to performance goals, policies and procedures, is the Special Investigations Unit Liaison, is the Incident Commander of major events and disasters etc. The Deputy is directly responsible for the supervision of the civilian staff and the six sergeants.

Operations Sergeant The Service has one Operations Sergeant. His areas of responsibility include overseeing of special events; Auxiliary Police; the Traffic Branch; Mental Health Support Team; Community Services; Grant Writing, Special Projects, Body-Worn Camera Program building maintenance; training, fleet procurement and maintenance and health and safety.

Uniform Patrol Uniform patrol is under the direction of the Deputy Chief and consists of sixteen Constables and four Sergeants. These officers work a 12-hour shift system providing 24-hour coverage, 365 days a year. The responsibility of Uniform Patrol is to respond to calls for service, investigate motor vehicle collisions; preserve the peace; prevent crimes; provide assistance to citizens and victims of crime; apprehend criminals and other offenders; lay charges and participate in prosecutions; execute warrants; enforce by-laws; and perform other lawful duties as assigned. Due to our status as a smaller police service, many of our Uniform Patrol members are highly trained generalists who have added responsibilities and expertise. This includes, but is not limited to:

Fully trained Forensic Identification Officers Scene of Crime Officers

Sexual Assault Investigators

Child Sex Investigators

Collision Reconstructionist

Technical Traffic Collision Investigators

Coach Officers

Domestic Violence Officers

Drug Investigators

Fraud Investigators

Major Case Management officers

Intoxilyzer Operators

Marine Unit Officers

Bicycle patrol officers

ATV patrol officer

Motorcycle patrol officers

Pistol, Shotgun and carbine instructors

Use of Force Trainers

Arson Investigators

Trained Incident Commanders

We also have many officers with other specialized training. A commitment to career development and job enrichment see officers rotated into specialized units such as Community Services, Traffic Enforcement and the Criminal Investigation Branch. As these positions require specialized training, officers who are rotated back into uniform duties bring all their advanced skill sets with them. This allows for greater flexibility on patrol duties to handle a wide assortment of calls which normally would be reassigned back into such areas as Criminal Investigations Branch (CIB).

Community Service Officer The �ommunity Service Officer (�SO) is under the direction of the Operations Sergeant; The �SO’s major responsibilities include development, coordination and delivery of educational programming to students at our six elementary schools, two high schools, and our local daycares. This includes the Values Influences & Peers (VIP) Program to Grade 6 students, the Bullying Relationship Alcohol and Drugs (BRAD) program to the grade 9 students. The CSO also coordinates with the �hildren’s Safety Village and delivers presentations regarding bike safety and what to do in case of an emergency. The CSO also delivers on demand presentations to local groups, including topics such as senior fraud, bullying, elder abuse, babysitting safety, etc. The CSO sits on several committees such as the Police Liaison Committee and BRAD committee with the local school boards, as well as the Windsor-Essex Safety Patroller Association. The CSO leads the Community Policing Committee, which participates in fundraising, car seat

clinics, and the bike rodeo. The CSO also oversees the Park Watch program which is a group of volunteers that patrol our local parks on a regular basis. The CSO is also responsible for organizing special events that the service is involved in, such as: the annual bike rodeo, car seat clinics, police open house, Halloween and devil’s night volunteer patrols, Santa Claus parade, annual police awards banquet, and driving education programs such as Ford driving skills for life and CAA Sweet Life. The CSO is the main contact for all of the local schools when they are looking for assistance with issues involving their students. The schools will often contact the CSO directly. The CSO regularly visits the schools to conduct community patrols and interact with students and staff. The CSO is responsible for selecting and supervising the co-op students as well as the summer student employed by the service. The CSO will also deliver training to the local crossing guards and conduct periodic patrols of the crossing guards, reporting any issues directly to the town clerk’s office; The �SO also participates in weekly mentoring with �ommunity Living through the Heroes basketball league. On occasion the CSO will also back up the Uniform Patrol Officers or cover a shift when there is a shortage. The CSO is also now responsible for sitting on our newly created mental health support team, and maintaining our vulnerable person’s registry;

Traffic Branch This branch was created based on community expectations and needs. The community continually identifies traffic enforcement as a high priority for the Amherstburg Police Service. As a result of community feedback the Amherstburg Police Service has the highest traffic enforcement levels in the county (excluding the city of Windsor). The Traffic Branch consists of two Constables who report to the Operations Sergeant and are tasked with targeted public awareness, education and traffic enforcement in problem areas and to generally make traffic enforcement their priority. The unit is Intelligence lead and a sophisticated messaging and speed measuring sign is utilized throughout problem areas. They also provide direct support to the Uniform Patrol Officers on calls for service and on occasion will cover a patrol shift that is short staffed.

Criminal Investigation Branch The Criminal Investigations Branch consists of two Detective Constables and one Detective Sergeant assigned to this branch as Criminal Investigators. Their major responsibilities include the investigation or overseeing the more serious criminal offences and cases where circumstances indicated a strong possibility of foul play. They are tasked with maintaining and developing informants; conducting witness and suspect interviews; crime scene investigation; collecting evidence; obtaining and executing search warrants; arresting suspects; preparing crown briefs; attending court; and, when required, conducting surveillance. These officers have received specialized training and are also responsible for maintaining the Sexual Assault Register, overseeing the Major Case Management program, participating in Criminal Intelligence Service Ontario briefings, providing intelligence briefings.

Mental Health Liaison Officer This position is held by a Senior �onstable under the direction of the Operations Sergeant; This officer’s salary is partially recovered from the Province from grant funding. The major responsibilities of this officer is to support the frontline officers in relation to dealing with persons suffering from some form of mental illness and are deemed to be “Persons In �risis “; This officer has received specialized training in relation to dealing with “Person’s in �risis” and has built up a large number of stakeholders within the County to better serve those persons in crisis. This officer coordinates with local Health Officials, Hotel Dieu Hospital, the Windsor Police COAST team, Community Living and all other agencies involved with persons suffering from mental illness.

Training The Police Service does not maintain a full time training branch, however, six officers have training expertise in various aspects of policing and perform some training duties. These include a Firearms/Defensive Tactics Instructor; a CPR/First Aide instructor; Radar Instructor; Communicable Diseases; and Coach Officers. We use a multi-faceted approach to training. Some training is conducted in-house or in a cooperative effort between the Amherstburg and LaSalle Police Service. Some training is completed by Windsor Police Service on a contract basis. In addition, some

training is also done for us by the OPP. Both the Ontario Police College and Canadian Police College also are utilized extensively. The Police Service is a member of the Ontario Police Video Training Cooperative. This Cooperative allows our members to avail themselves of up-to-date training videos. The Amherstburg Police Service is also a member of the Canadian Knowledge Police Network and as such provides the members of the service relevant and current training utilizing an online service. Facilitation of Training is under the domain of the Operations Sergeant.

Special Constable The APS has one special Constable that works at the court house in Windsor under the direction of Windsor Police staff. The officer picks up a Service vehicle in Amherstburg then drives to Windsor.

Auxiliary Police The Auxiliary Unit consists of nine Auxiliary Constables and one Auxiliary Sergeant. The Auxiliary Unit falls under the auspices of a platoon Sergeant. These members are community volunteers who undertake a fairly extensive training program and then volunteer many hours riding along with Uniform Patrol officers and providing much needed assistance at dozens of community events, parades and the many functions to which the Town of Amherstburg plays host. They are a valuable resource to the Service and our community. Most members serve a minimum of five years in the unit before moving on to other life goals. Auxiliary officers are utilized to assist frontline officers in proactive and reactive policing throughout the community and must commit to a set number of hours of patrol and training on an annual basis.

Quality Assurance Officer/Property Vault Officer The Quality Assurance officer is the Amherstburg Police Service Domain Administer of Niche RMS. This officer reviews all RMS Niche occurrence entries daily to ensure that the reports are quality reports and that the information contained within the reports are accurate and are properly U�R’d and classified; The officer also completes UCR & UCR 2 survey – Monthly reports. Conducts audit of Incidents and completes monthly, Quarterly and Annual Reports – Homicide Report – provincial stats – 3 year crime report – crime statistics – Cell Block Audit, Major Case Management – Power Case Manager Crime Plot Administration, Civil Finger Printing, and Body worn camera editor The officer is responsible for the daily inventory of property, disposal, return transfer of property including money, firearms, alcohol, drugs, other weapons and general property. Regularly conducts audit of all facets of property. Also maintains the Firearms registry and completes all relevant reports. This officer is also responsible for daily media releases, meets with and speaks to multiple media outlets, deals with media inquiries, manages social media platforms on behalf of the Amherstburg Police such as Facebook and Twitter Accounts.

Specific Notables

Body-worn cameras; The Amherstburg Police Service is committed to Officer and Public safety while maintaining the public trust by delivering professional and unbiased policing at all times. The Service has been deploying body-worn cameras since January 2016. The body worn camera is a valuable tool in our constant pursuit of increasing officer safety while remaining accountable to the community and maintaining that trust. The cameras are issued to all patrol constables along with the Criminal Investigation Branch. Patrol Sergeants have a camera available to them at all times. The body worn camera will assists the Service to: Capture a more accurate record of police officer encounters with the public; Enhance public trust; ·Enhance officer and public safety;

Provide improved powerful evidence for investigative, judicial and oversight purposes; Protect officers from unwarranted accusations of misconduct; Enhancethe commitment to biasfree service delivery byofficers tothe public;and Provide insight into the effectiveness of Service training and procedures

Non-lethal use of force shotguns;

In 2016 the Amherstburg Police Service acquired eight Remington 870 shotguns in addition to the 6 already deployed; !ll shotguns were refitted with bright orange fore and butt stocks with “Less Lethal” printed on the butt stocks. The shotguns were then loaded with less lethal sock rounds. Training was provided to all members of the Amherstburg Police Service in relation to the use of the new less lethal weapon and the weapons were deployed to all marked vehicles in the fleet. The less lethal shotgun would be utilized in a circumstance whereby police could potentially use less lethal force to prevent a serious crime from occurring. The Controlled Energy Weapon (Taser) is effective to a range of approximately 20 feet whereby the less lethal shotgun is effective up to 50 feet.

By-Law Enforcement The Amherstburg Police Services enforces parking by-laws, noise complaints and any other by-law not covered by the Towns’ �y-Law Enforcement Officer or Building Inspector.

Paid Duties The Amherstburg Police Service is frequently called upon to conduct paid duties. The Service utilizes a comprehensive paid duty contract.

Windsor Police Holding Cells The Service has an agreement with the Windsor Police Service to hold prisoners awaiting bail hearings. The APS is responsible for transporting the prisoner to Windsor.

Calls for Service 2011 – 10,579 2012 – 8,510 2013 – 7,620 2014 – 7,874 2015 – 10,158 2016 – 11,297

Criminal Code Calls (UCR2 Coding)

Year Incidents Enforcement

2011 503 208

2012 434 142

2013 475 101

2014 383 103

2015 471 107

2016 603 306

-

Motor Vehicle Collisions 2012 – 266 Collisions, 0 fatal 2013 – 321 Collisions, 1 fatal 2014 – 282 Collisions, 1 fatal 2015 – 378 Collisions, 1 fatal 2016 – 318 Collisions, 1 fatal 2017 as of June 30th – 152 Collisions, 3 fatal

Crime Severity Index (10 years) attached as an appendix

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Violent 30.3 28.9 23.5 20.7 24.7 14.3 19 16.8 14.3 13.8 9.79

Non Violent

37.4 39.9 35.8 36.4 35.4 28.9 27.6 17.1 22.9 18.4 22.8

Seasonal Influx of Visitor to Amherstburg The following events are held in Amherstburg on an annual basis. Each event brings its own operational challenges.

Event Attendance Comments

Willowood Park 1,500-2,000 This park can attract as many as 2,000 people on any given day during the summer months

Canada Day Festivities and Fireworks

15,000 A one day event held at Fort Malden and the downtown core

Garden Tour 300

Rib Fest 14,000-15,000 A three day event with a licensed beer tent.

Art by the River 8,000 A two day event.

Hells Angel Party Always held the Saturday night Labour Day weekend.

River Lights 8,000

Amherstburg Car Gone Crazy

Roof a Roo 12,000 A Two day event.

Volley Ball Tournament

Canuk It Up 17,000 A two day event. August 5 & 6

Super Santa Run 500 Held the same day as the Santa Parade.

Santa Parade 10,000 A one day event.

Holiday House Tours 2,000 (Nov 25,26)

Culture Days 2,000 (Sep 30, Oct 1)

Vehicles/Fleet

UNIT #

YEAR Make & Model & Desc. VEHICLE USE COLOUR PLATE CURRENT MILEAGE

Estimated Replacement

Year

Estimated Replacement

Value

N/A 2011 KARG - KAR TY Utility Trailer Black J1219C N/A

300 1989 22' Limestone Boat & Trailer Marine Patrol Blue F6179D 1,600 Hrs u/k $45,000

301 2015 Ford - Interceptor Sedan General Patrol Navy BXTB345 42 760 2017 $45,000

302 2015 Ford - Interceptor Sedan General & Traffic Navy BXTB345 62 388 2017 $45,000

303 2017 Dodge –Charger General Patrol Navy CBZB116 0 2017 $45,000

304 2014 Ford F150 Pickup General Patrol Supervisor White AJ29847 76,706 2019 $45,000

305 2016 Dodge –Charger General Patrol Navy BZCC560 32,304 2018 $45,000

306 2016 Dodge –Charger General Patrol Navy BZCC559 43,788 2018 $45,000

308 2008 Ford - Expedition Admin/Towing/Snow/Crime Navy AK79958 117,902 2018 $45,000

309 2012 Ford Fusion (Hybrid) Detectives grey BWSM116 86,316 2022 $30,000

310 2008 Chev. Silverado Pickup Admin Black 273 6ZT 113,982 2021 $28,000

311 2003 Harley Davidson - Electra Glide Traffic/Parades/Special Events White 6F481 19,766 u/k $30,000

312 2012 Dodge –Caravan Admin Charcoal

Grey BWNV089 75,999 2022 $35,000

313 2014 Dodge –Charger Court/Courier Navy BSTW216 146,093 N/A N/A

314 2015 Ford - F150 Pickup Community Services White AM86551 14 100 N/A $30,000

315 2009 ATV Can-Am ATV Patrols Yellow 31VT9 2,234 2020 $12,000

N/A 2015 Ford Fusion MHST grey BWNVO67 35,723 2020 $30,000

$555,000

Building The Amherstburg Police station is 30 years old and approximately 10,000 square feet. It is of Block/brick construction with a flat roof. The building is secured by an electronic key card security system with the only public access being the front lobby. The public access lobby does not have an available public washroom area. The southern half of the building consists of the �hief’s office, community room, ��, Property, 3 other small utilized offices, front reception and 2 non-public access washrooms. The northern half of the office consists of the �eputy �hief’s office, male and female locker rooms/washrooms, kitchen, Sergeant’s office, report room, the cell block area and sally port. The cell area consists of 3 short term holding cells. 1 cell is semi-isolated for use by female or young offender prisoners and the other 2 are located side by side. The cell area also houses the booking/breath room, identification services office, fingerprint room and security video equipment. The cell area accesses both the office and attached “sally port”. The sally port has one automatic garage door and can accommodate 1 vehicle at a time. The “sally port” and cell area are secured from the main building by an electronic key card security system. There is a detached barn located on the northwest corner of the property that is approximately 1200 square feet. It accommodates the police motorcycle, vessel and ATV. An area is partitioned off for recovered bicycles.

Other Equipment RADAR/LiDAR Stationary

- 2 �ecatur enesis �� R!�!R’s - 2 �ecatur enesis VP�’s R!�!R’s - 1 Laser Atlanta LiDAR

Moving - 3 �ecatur enesis �� directional R!�!R’s - 2 Kustom Signals olden �agle R!�!R’s

Photo/optical - 23 Reveal Media RS3-SX Body Worn Cameras with DEMS software - 1 Nikon D90 digital camera - 1 Nikon D300 digital camera - 1 Sony HD Handy Cam digital video camera - 1 Fujifilm finepix digital camera

Specialized - 1 fingerprint hood exhaust system - 1 Glue Fume Chamber - 1 Sokkia Set 500 total station with tripod - 1 Allegro CX Data recorder - 1 Safron Morpho Live Scan unit with 2 cameras

2 Way Radios and Communication - 10 Motorola in car 2 way radios - 18 Motorola Portable 2 way radios - 8 work issued cell phones - 7 Panasonic Toughbook Mobile Data Terminals

Firearms/Use of Force - 14 Remington 870 Wing Master less lethal shotguns - 8 Colt C8 carbine rifles - 33 Smith and Wesson M+P semi-automatic pistols - 8 Tazer X26’s

the corporation of the town of amherstburg, ontario · 22. evaluation of proposal ip-9 23....

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