the corporation of the town of ajax council...

The Corporation of the Town of Ajax COUNCIL Monday January 30, 2017 at 7:00 p.m. Council Chambers, Town Hall 65 Harwood Avenue South

AGENDA

Alternative formats available upon request by contacting: [email protected] or 905-619-2529 ext. 3347

Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, OR use the “Bookmark” icon to the left of your screen to navigate from one report to the next

1. Call To Order 2. Disclosure of Pecuniary Interest

3. Adoption of Minutes 3.1 Closed Session December 12, 2016 (circulated separately) 3.2 Regular Meeting December 12, 2016 ...................................................................... 3

4. Delegation and Presentations / Public Hearings

4.1 Proclamation Black History Month - February ~ Esther Forde, Chair, Black History Month Committee ~ Dane Lawrence, Co-Chair, Black History Month Committee 4.2 Proclamation Rare Disease Day - February 28, 2017 ~ Carion Fenn, Carion Fenn Foundation 4.3 Delegation Pickering Auxiliary Rescue Association (PARA) Update

~ Colin Thomson, Commodore ~ Ivan Barsby, Vice Commodore ~ Clint Scott, Community Development Officer

4.4 Delegation Ajax Community Fund Update ~ Don Terry, Co-Chair, Ajax Community Fund Task Force

~ John G. Smith, Co-Chair, Ajax Community Fund Task Force. 4.5 Delegation Durham Diversity and Immigration Community Report Card –

Year Four ~ Samantha Burdett, Policy Advisor, Diversity and Immigration, Regional Municipality of Durham

mailto:[email protected]

5. Correspondence ....................................................................................................................... 8 6. Reports

6.1 General Government Committee Report January 16, 2017 ............. 13 6.2 Community Affairs & Planning Committee Report January 23, 2017 ............. 17 6.3 Summary of Advisory Committee Decisions None 6.4 Departmental Reports January 30, 2017

6.4.1 Road Construction Administration Agreement for Riverside Drive

Reconstruction, D. Meredith, Director of Operations & Environmental Services / R. Fernando, Capital Projects Engineer ............................................................ 20

7. Regional Councillors’ Reports

7.1 Regional Councillor S. Collier .................................................................................. verbal 7.2 Regional Councillor C. Jordan ................................................................................. verbal

8. Business Arising From Notice of Motion 8.1 Regional Councillor Jordan & Councillor Brown – Syrian and Iraqi Refugees .............. 41 9. By-Laws

1-2017 Appointment of Deputy Fire Chief – Aaron Burridge .......................................... 43 2-2017 Authorization for the Conveyance of Lands - Part 2, Plan 40R-29406 ............... 44 3-2017 Fire Route for 10 Clover Ridge Drive West – St James Catholic School ............ 46

10. Notice of Motion 11. Question Period 12. New Business, Notices and Announcements 13. Confirming By-Law 4-2017 14. Adjournment

Minutes of the Meeting of the Council of the Corporation of the Town of Ajax

Held in the Council Chambers of the Town Hall on Monday, December 12, 2016 at 6:30 p.m.

Alternative formats available upon request by contacting:

[email protected] or 905-619-2529 ext. 3347 Present: Mayor S. Parish Regional Councillors S. Collier C. Jordan Councillors M. Crawford R. Ashby J. Dies P. Brown

1. Call to Order

Mayor Parish called the meeting to order at 6:30 p.m.

2. Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

3. Authority to Hold a Closed Meeting

Moved by: C. Jordan Seconded by: S. Collier

That Council convene In-Camera pursuant to Section 239 (2) (e) of the Municipal Act, 2001, as amended, to discuss a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local boards.

CARRIED 3.1 Confidential Legal Matter

Rise from In-Camera Moved by: S. Collier Seconded by: J. Dies That Council rise from the Closed session.

CARRIED

3

mailto:[email protected]

Town of Ajax Council – December 12, 2016

Recess for GGC Capital Budget and Long Range Capital Forecast Moved by: R. Ashby Seconded by: J. Dies That Council recess at this time and reconvene after the completion of the General Government Committee 2017 Capital Budget and 2018-2021 Long Range Capital Forecast meeting.

CARRIED Council recessed for the GGC 2017 Capital Budget and Long Range Capital Forecast at 6:45 p.m. Council resumed its meeting at 8:36 p.m.

4. Adoption of Minutes Moved by: J. Dies Seconded by: C. Jordan That the Minutes of the regular meeting of Council held on November 21, 2016 be adopted.

CARRIED

5. Delegation and Petitions/Public Hearings Mayor Parish noted that Councillor Pat Brown recently celebrated 25 years as a member of Ajax Council, being first elected to office in 1991. On behalf of Ajax Council, Mayor Parish congratulated Councillor Brown on her dedication to public service. Councillor Brown thanked members of Council and the residents of Ajax for their continued support.

6. Correspondence Moved by: S. Collier Seconded by: P. Brown That the report dated December 12, 2016 containing Items of Correspondence be adopted.

CARRIED

4


7. Reports 7.1 Community Affairs & Planning Committee Report Moved by: C. Jordan Seconded by: M. Crawford That the Community Affairs & Planning Committee Report dated December 5, 2016 be adopted.

CARRIED

7.2 Ratify Actions Taken in Closed Session Moved by: J. Dies Seconded by: R. Ashby That all actions approved during the Council Closed Session, held earlier this evening, be ratified.

CARRIED 7.3 General Government Committee Report Moved by: S. Collier Seconded by: J. Dies That the recommendations and resolutions approved at the General Government Committee 2017 Capital Budget and 2018-2021 Long Range Capital Forecast meeting held December 12, 2016 be adopted as resolutions of Council.

CARRIED 7.4 Summary of Advisory Committee Decisions Moved by: P. Brown Seconded by: J. Dies That the Summary of Advisory Committee Decisions from October and November as attached to the meeting agenda be received for information, and that the recommendations contained therein be referred to staff where applicable.

CARRIED 7.5 Departmental Reports None

5


8. Regional Councillors’ Reports Regional Councillor S. Collier provided a brief overview of recent regional council and committee of the whole meetings and noted that concerns remain with the regional committee of the whole structure. Regional Councillor C. Jordan provided an update regarding regional water and sewer rates for 2017 and shared similar concerns regarding the regional committee of the whole structure. Moved by: M. Crawford Seconded by: R. Ashby That the Regional Councillors’ Reports of December 12, 2016 be received for information.

CARRIED

9. Business Arising from Notice of Motion

None

10. By-laws Moved by: S. Collier Seconded by: C. Jordan That By-law numbers 85-2016 to 91-2016 be read a first, second and third time and passed.

CARRIED

11. Notice of Motion None

12. Question Period None

13. New Business - Notices & Announcements None

6


14. Confirming By-Law Moved by: P. Brown Seconded by: S. Collier That By-law number 92-2016 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its regular meeting held on December 12, 2016 be read a first, second and third time and passed.

CARRIED

15. Adjournment

Moved by: C. Jordan Seconded by: M. Crawford That the December 12, 2016 meeting of the Council of the Town of Ajax be adjourned. (8:49 p.m.)

CARRIED

__________________________ Mayor

_________________________ D-Clerk

7

TOWN OF AJAX REPORT TO COUNCIL

TO: Mayor and Members of Council FROM: N. Wellsbury, Clerk DATE: January 30, 2017 SUBJECT: Items of Correspondence The following items of correspondence are attached for Council’s information: i) Town of Ajax: Proclamations issued by the Mayor’s Office ........................................... 9 ii) Township of Hornepayne: Municipal Fire Department Infrastructure .......................... 10 iii) Town of Whitby: Highway 412-Tolls ............................................................................ 12 N. Wellsbury Clerk

8

MEMO

TO: Mayor and Members of Council

FROM: Linsey Joseph

DEPARTMENT: Legislative and Information Services - Legislative Services

SUBJECT: PROCLAMATIONS ISSUED BY THE MAYOR'S OFFICE

DATE: January 30, 2017

The following Proclamations have been issued during the month of December 2016/ January 2017.

Name of Person/Group(s) Title of Proclamation Date(s) Proclaimed

Cultural Expressions Art Gallery Black History Month February 2017 AIDS Committee of Durham Region

African, Caribbean & Black Canadian HIV/AIDS Awareness Day February 7, 2017

Durham Region Huntington Chapter

*Huntington Disease Awareness Month May 2017

Carion Fenn Foundation Rare Disease Day February 28, 2017 Linsey Joseph Legislative & Information Services /CC* flag

9

TOWN OF AJAX

REPORT OF THE GENERAL GOVERNMENT COMMITTEE

For consideration by the Council of the Town of Ajax on January 30, 2017

The General Government Committee met at 1:30 p.m. on January 16, 2017

Present: Councillor P. Brown, Chair Regional Councillor C. Jordan Councillor M. Crawford Councillor R. Ashby Councillor J. Dies Mayor Parish Regrets: Regional Councillor S. Collier

____________________________________________________________________________ The General Government Committee recommends as follows: 3. Adoption of Minutes

3.1 Regular Minutes – November 14, 2016 Moved by: C. Jordan That the Minutes of the General Government Committee held on November 14, 2016 be adopted.

CARRIED

3.2 Closed Session Minutes – November 14, 2016 (circulated separately) Moved by: C. Jordan That the Minutes of the Closed Session of the General Government Committee held on November 14, 2016 be adopted.

CARRIED

3.3 2017 Capital Budget & LRCF Minutes – December 12, 2016 Moved by: S. Parish That the Minutes of the 2017 Capital Budget & LRCF General Government Committee held on December 12, 2016 be adopted.

CARRIED

13

General Government Committee January 16, 2017 _________________________________________________________________________________________

4. Consent Agenda

4.1 2016 Committee of Adjustment Update Moved by: R. Ashby That the report to General Government Committee entitled “2016 Committee of Adjustment Update” dated January 16, 2017, be received for information

CARRIED 4.2 Final Expenditure Report for Carruther’s Trail, Rossland to Taunton Moved by: S. Parish 1. That the report on the net over-expenditure of $48,097.74 (net of HST rebate) on the

construction of the Carruther’s Trail, Rossland Road to Taunton Road, Capital Account No. 963611, previously awarded to Hawkins Contracting Services Limited, be received for information.

2. That Council approve the following funding of to be allocated to Capital Account No. 963611:

Development Reserve $5,089.50 Development Charge 2008 $4,126.62 Development Charge 2013 $45,805.50

Total $55,021.62 CARRIED

4.3 Final Expenditure Report for Gillett Neighbourhood Park Construction Moved by: S. Parish

1. That the report on the net over-expenditure of $40,583.45 (net of HST rebate) on

the construction of the Gillett Neighbourhood Park, Capital Account No. 963411, previously awarded to Melfer Construction Inc., be received for information.

2. That Council approve the following funding to be allocated to Capital Account No.

963411:

Development Reserve $3,187.80 Development Charge 2008 $2,584.70 Development Charge 2013 $28,690.18

Total $34,462.68 CARRIED

14


4.4 Amendment to the North Harwood Employment Property Agreement of Purchase and Sale with Grandview Children’s Centre

Moved by: S. Parish That Mayor and Clerk be authorized to enter into the attached Amending Agreement of Purchase and Sale with Grandview Children’s Centre for the sale of the North Harwood Property.

CARRIED 4.5 Pickering Village Community Improvement Plan – 2016 Façade

Improvement Grant and Sign Grant Program Summary Moved by: S. Parish That the report to the General Government Committee, dated January 16, 2017 entitled “Pickering Village Community Improvement Plan – 2016 Façade Improvement Grant and Sign Grant Program Summary” be received for information.

CARRIED 5. Discussion

None

6. Presentations

6.1 Design of the Memorial to Women War Workers of Defence Industries Limited

Moved by: C. Jordan 1. That the report entitled Design of the Memorial to Women War Workers of Defence

Industries Limited, dated January 16, 2017, be received for information; and,

2. That Council approve the memorial design submitted by commissioned artist, Mr. Timothy Schmalz.

CARRIED

7. Departmental Updates

15


Closed Session (1:48 p.m.) 8. Authority to hold a Closed Session

Moved by: S. Parish

That the Committee convene to a Closed Session pursuant to Section 239 (2) (e,f) of the Municipal Act, 2001, as amended, to discuss matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and matters of advice subject to solicitor-client privilege, including communications necessary for that purpose

CARRIED

8.1 Potential Litigation Related to Property Damage and Clean Up Open Meeting (2:30 p.m.)

Ratify Actions Taken In Closed Session Moved by: J. Dies That all actions approved in the Closed Session be ratified.

CARRIED

9. Adjournment (2:31 p.m.)

Moved by: M. Crawford That the January 16, 2017 meeting of the General Government Committee be adjourned.

CARRIED

P. Brown, Chair

16

TOWN OF AJAX

REPORT OF THE COMMUNITY AFFAIRS AND PLANNING COMMITTEE

For consideration by the Council of the Town of Ajax on January 30, 2017

The Community Affairs and Planning Committee met at 7:00 p.m. on January 23, 2017

Present: Regional Councillor C. Jordan, Chair Regional Councillor S. Collier Councillor M. Crawford Councillor R. Ashby Councillor J. Dies Councillor P. Brown Mayor Parish

____________________________________________________________________________ 1. Call to Order (7:00 p.m.)

Chair Jordan called the meeting to order.

2. Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

3. Adoption of Minutes

Moved by: P. Brown Seconded by: J. Dies That the Minutes of the Community Affairs and Planning Committee Meeting held on December 5, 2016 be adopted.

CARRIED 4. Public Meetings

4.1 Quantum Falls Development Inc. (Westglen Property) Zoning By-law Amendment Application Z3/16 Heritage Permit Application HP12/16 Draft Plan of Subdivision Application S-A-2016-01 1733 Westney Road North

Moved by: R. Ashby Seconded by: S. Collier

1. That Draft Plan of Subdivision Application S-A-2016-01, submitted by Quantum

Falls Development Inc., be approved subject to modifications, being:

17

Community Affairs & Planning Committee, January 23, 2017 ________________________________________________________________________________________

i) to reduce the number of lots from 9 lots to 8 lots, which would be comprised of 7 infill lots plus the Heritage Lot and 6 part lots within the plan of subdivision;

ii) to replace Lot 2 within the proposed plan with a public passive park space,

which would occupy 363 m2 of land on the north side of the Heritage Lot, thereby resulting in a reduction in double-fronted units from 4 to 3; and

iii) to remove the northern driveway access from Westney Road, while

maintaining the southern driveway access from Westney Road and introduce a secondary driveway access from Alden Square/Schoolbridge Street.

2. That Zoning By-law Amendment Application Z3/16, submitted by Quantum Falls

Development Inc., be approved subject to modifications described in this report, including that a 363 m2 portion of the lot be rezoned from ‘Agriculture’ to ‘Open Space’, and that staff be authorized to prepare and forward an implementing Zoning By-law with a Holding (H) Provision to Council for its consideration at a future meeting, as provided within Attachment 1 to this report;

3. That the Holding (H) Provisions to be included the implementing zoning by-law, and include the following requirements:

4. i) enter into a development agreement with the Town of Ajax that includes

provisions for the comprehensive redevelopment of adjacent Blocks to the satisfaction of the Town of Ajax;

ii) deposit all required securities to the satisfaction of the Town of Ajax;

iii) submit and obtain approval of a Heritage Permit, which addresses the various site plan components of the Heritage Lot, which may include but is not limited to architectural upgrades and modifications, landscaping and grading/drainage plans;

iv) provide the Town of Ajax with a phasing/implementation plan for the Heritage

Lot and a schedule of the various improvements that will be made to the Heritage Lot and the Westglen House to the satisfaction of the Town of Ajax;

5. That Heritage Permit Application HP12/16, submitted by Quantum Falls

Development Inc., be approved according to the terms and conditions described herein:

i) that the realignment of the property boundaries and the reduction of the size of the designated heritage property, as proposed, be approved in concert with Recommendation 5 relating to the Draft Plan of Subdivision Application;

ii) that the demolition of all five outbuildings on the property be approved conditional upon the construction of a new sympathetically designed detached garage on the Heritage Lot; and

iii) that the proposed tree removals and relocations be approved conditional upon the replacement, on the Heritage Lot, of any removed fruit and nut trees; and

18

Community Affairs & Planning Committee, January 23, 2017 ________________________________________________________________________________________

5. That staff be authorized to grant draft approval of the draft plan once the plan has been modified in accordance with Recommendation 1, subject to the draft conditions as provided within Attachment 2 to this report.

CARRIED

5. Presentations / Reports

None

6. Adjournment (8:30 p.m.)

Moved by: M. Crawford Seconded by: S. Parish That the January 23, 2017 meeting of the Community Affairs and Planning Committee be adjourned.

CARRIED

C. Jordan, Chair

19

TOWN OF AJAX REPORT REPORT TO: Council SUBMITTED BY: Dave Meredith

Director, Operations and Environmental Services PREPARED BY: Ranil Fernando Capital Projects Engineer SUBJECT: Road Construction Administration Agreement for Riverside Drive

Reconstruction WARD(S): 1 DATE OF MEETING: January 30, 2017 REFERENCE: Capital Account No. 976011 – Riverside Drive Reconstruction

RECOMMENDATIONS:

1. That the Mayor and Clerk be authorized to execute the Road Construction Administration Agreement between Riverside (Briscoe) Ltd. and the Town of Ajax for the reconstruction of Riverside Drive substantially in the form provided, as attached to this report.

2. That Council award the contract for the relocation of the hydro poles to Veridian Corporation in the amount of $162,308.10 (inclusive of HST).

3. That Council approve additional funding of $1,563,222.20 to be allocated to Capital Account No. 976011.

Development Reserve $ 299,170.95 Development Charges Reserve Fund (2013) $1,264,051.25 Total $1,563,222.20

4. That Council approve the following transfers from the closing of Capital Account 985711 for Range Road Reconstruction:

Development Reserve $282,300.00 Development Charges Reserve Fund (2013) $397,700.00 Total $680,000.00

5. That Council approve the transfer to the Development Charges Reserve Fund (2013), the amount of $649,800.00 from the closing of Capital Account 986111 for Storm Sewer – Salem Road Construction.

20

Subject: Road Construction Administration Agreement for Riverside Drive Reconstruction P a g e | 2

BACKGROUND: Riverside Drive is currently a paved rural road in poor condition. In conjunction with the Town’s growth projections associated with the A9 Secondary Plan and Development Charges Background Study, Riverside Drive between Rossland Road and Delaney Drive needs to be reconstructed. In 2014, the Town of Ajax retained Chisholm Fleming & Associates to prepare a detailed design for the road reconstruction and coordinate the storm sewer design with the adjacent developer, Riverside (Briscoe) Ltd. Throughout this process, the Town worked closely with Riverside (Briscoe) Ltd. to ensure that the work met both the needs of the Town and the developer and that cost apportionments were shared accordingly. The scope of work for the reconstruction of Riverside Drive includes:

Full depth road reconstruction An urban road cross section with curbs, gutters and storm sewer system Two lanes of traffic, 3.5 m wide each 1.5 m wide bicycle lanes on both sides of the road 1.8 m wide, concrete sidewalk on the west side of the road 1.8 m wide, concrete sidewalk on the east side of the road from Rossland Road to

approximately 225 m south of Rossland Road (along the frontage of the proposed housing development)

Relocation and upgrading of hydro poles New LED street lights Rehabilitation of the existing bridge over East Duffins Creek to include new parapet walls

and a 2 m concrete sidewalk on the west side of the bridge Narrowing of the traffic lanes to 3.5 m each across the bridge to allow space for the

sidewalk Replacement of culverts beneath the road Removal of trees, as required, for the new pavement width and sidewalk New trees and planting scheme

Figure 1: Typical Cross Section of Reconstruction of Riverside Drive 21


The work will involve the temporary closure of Riverside Drive from approximately May 2017 to August 2017. Access to all residents and businesses will be maintained. The road closure will be done in accordance with the Road Occupancy/ Road Closure By-Law. SCHEDULE: Below is the proposed schedule for the Riverside Road reconstruction and the ongoing Rossland Road Realignment/ Reconstruction – Phase 2 Riverside Drive Reconstruction Project

Storm water outlet and head wall construction at East Duffins Creek – February 2017 to March 2017

Pole relocation by Veridian – March 2017 Service connections at Riverside Drive and Rossland Road – March 2017 Storm sewer installation and associated work – May 2017 Road reconstruction and associated work – June 2017 to August 2017

Rossland Road Realignment/ Reconstruction – Phase 2

Started in November 2015 with trunk watermain tunneling at Duffins Creek in November 2015

Ongoing trunk watermain tunneling at Urfe Creek in December 2015 Bridge and road work started in July 2016 Roadway preloading west of Urfe creek to Riverside Drive from August 2016 to February

2017 Roadway Construction from Stannardville Drive easterly to Phase 1 limit from July 2016

to April 2017 Schedule includes closure of Rossland Road from Bunting Court to Riverside Drive for

bridge and road construction (approximately July 2016 to June 2017) DISCUSSION: In December 2016, Riverside (Briscoe) Ltd. proceeded to tender these works and subsequently are in the process of executing a contract with the low bidder (Hard-Co). The execution of the Agreement for the full road re-construction of Riverside Drive and the installation of storm sewers is recommended based on the need to coordinate construction activities that will mutually benefit the Town of Ajax, the local residents and Riverside (Briscoe) Ltd. A copy of the draft Construction Administration Agreement is included as Attachment #2. The main points of the agreement are summarized below:

Riverside (Briscoe) Ltd. would be responsible for the reconstruction of Riverside Drive including a new storm sewer and headwall, 1.8m sidewalk on the west side, LED street lights, 1.5m bike lanes in both directions and bridge rehabilitation

A competitive tendering processes has been undertaken for the construction of this process

Construction is estimated to commence in February 2017 and be completed by August 2017.

The total amount to be paid to Riverside (Briscoe) Ltd. is up to $3,441,865.55 (exclusive of HST) to cover costs related to road construction, contract administration, and geotechnical work for the Town’s portion of the project. This amount includes a 15% contingency and any amount beyond this will require Council approval. 22


The construction is expected to take approximately 6 months to complete. Town staff will provide onsite inspection throughout the process to ensure that both the functional and the financial objectives of the reconstruction of Riverside Drive are achieved. Initial consideration was given to scale down and phase the project to be in line with the approved capital budget. Staff did consider this option, however this approach is not recommended for a number of reasons:

The Town would lose economies of scale if the project was phased and a second contract was tendered at a future date.

The Toronto Regional Conservation Authority and the Ministry of Environment have both issued clearances to proceed with the work in the vicinity of the creek. There is a 3 month in-water/near-water exclusion window for the work to be performed that will last from April 1st, 2017 to July 1st, 2017.

The residents of Riverside Drive have been impacted by two previous projects in the past few years and proceeding in this fashion will mitigate future disruption.

In accordance with the Capital Expenditure Policy, staff have examined 2017 capital projects funded by the Development Charge Reserve Fund (2013) and identified that the closing of the following two projects would provide $1,047,500.00 in Development Charge funding to address the funding pressure.

Range Road Reconstruction $397,700.00 (DC Portion) Storm Sewer on Salem Road $649,800.00 (DC Portion)

These projects will need to be reconsidered in future years as part of the Long Range Capital Forecast. In addition, future projects such as the Hunt Street Extension Construction and/or Church Street – Rossland to Hydro Corridor will likely be impacted. Detailed design for these two (2) projects will proceed in 2017, with the timing and funding of these projects being re-evaluated in the 2018 Capital Budget & 2019-2022 Long Range Capital Forecast as well as the upcoming 2018 DC study.

Finally, Riverside (Briscoe) Ltd. indicated they would be requesting building permits for all fifty six (56) homes of the development prior to July 2017 which will trigger the collection of fees and Development Charges.

23


FINANCIAL IMPLICATIONS: The Town proposes to pay the following costs to Riverside (Briscoe) Ltd. as per section 4.1(b) of the Road Construction Administration Agreement:

Road Reconstruction Costs $2,892,926.56 Contract Administration and Geotechnical Work $ 100,000.00 Contingency (15%) $ 448,938.98 Total contract to Riverside (Briscoe) Ltd. (excluding HST) $3,441,865.55

Capital Account No. 976011 – Riverside Drive Reconstruction

Approved Capital Budget $2,100,000.00 Construction Contract: Riverside (Briscoe) Ltd. (as above) $3,441,865.55 Non-refundable HST $ 60,576.83 Current Award: Veridian Corporation (net of HST rebate) $ 146,163.47 Contingency (10%) $ 14,616.35 $ 3,663,222.20 Over Budget ($1,563,222.20)

A 15% contingency has been identified to ensure sufficient funding is available to address site specific issues that can be encountered during construction. Risk factors for this project include:

Unusual soil or base conditions, site conditions different than those anticipated, Unanticipated utilities encountered during the construction, Additional environmental management required due to proximity to creeks Dewatering requirements Contamination of soil, and/or Poor weather conditions.

These risks can cause delays, necessitating additional material and labour associated with construction. Partial funding for this Project will be made available by cancelling Capital Account No. 985711 for Range Road Reconstruction and Capital Account No. 986111 for Storm Sewer – Salem Road Construction which will provide a total of $1,329,800.00 in funding for the project overage. Additional funding, not to exceed $1,563,222,20, will be allocated from the following:

Development Reserve $ 299,170.95 Development Charges Reserve Fund (2013) $1,264,051.25 Total $1,563,222.20

The Capital Detail Sheet is attached for information. 24


COMMUNICATION ISSUES: A preliminary design for the reconstruction of Riverside Drive was prepared and presented at a Public Information Centre (PIC) on November 12, 2015. Approximately 35 residents and business owners attended the PIC. In addition, a petition was submitted to the Town on December 1, 2015 signed by residents from 16 of the 18 homes that front onto Riverside Drive. A number of comments and concerns were brought forward regarding the design. Subsequently the design was revised to address the concerns raised. A notice regarding the changes to the design was sent to residents and businesses in the vicinity of Riverside Drive in December 2015 and was presented by staff at the Council meeting on January 18, 2016. No further issues have been raised about the design. A Notice of Construction will be issued prior to the start of construction and will be sent to residents and businesses in the immediate area (see attached) and posted on the Town’s website. All road closure signage will be posted a minimum of 10 days in advance of the closure and be arranged through the Town’s Road Occupancy/ Road Closure By-Law. As per the By-Law, notices will be sent to nearby residents, emergency services and transit prior to all road closures. All efforts will be made to complete the construction work as quickly and efficiently as possible to minimize the duration of the road closures. CONCLUSION: It is the recommendation of staff that the Road Construction Administration Agreement between Riverside (Briscoe) Ltd. and the Town of Ajax for the construction of Riverside Drive be executed. It is also recommended that Veridian Corporation be awarded the contract for the relocation of the hydro poles for Riverside Drive, as a sole source purchase as only Veridian Corporation can move their assets.

ATTACHMENTS: ATT-1: 2016 Capital Budget Detail Sheet 976011 – Riverside Drive Reconstruction ATT-2: Road Construction Administration Agreement ATT-3: 2017 Capital Budget Detail Sheet – Salem Road Storm Sewer ATT-4: 2017 Capital Budget Detail Sheet – Range Road Re-Construction ATT-5: Public Notice to Residents

Ranil Fernando, P. Eng Capital Projects Engineer

Dave Meredith Director, Operations and Environmental Services

25

TOWN OF AJAX

DETAIL SHEET

2016 CAPITAL BUDGET / 2017-2020 LONG RANGE CAPITAL FORECAST

Section Engineering Services

Project Name Riverside Dr Reconstruction

Department Planning & Development Services

Submitted By Carol Coleman, Manager of Engineering - Capital Projects

Start Year 2016

Project Number 0976011

EXPENDITURES / FUNDING

2019201820172016 2020 Total

Total Expenditures 2,100,000 2,100,000

Development Reserve 401,900 401,900

Development Charges - 2013 1,698,100 1,698,100

2,100,0002,100,000Total Funding

200 400 400 400Annual Operating Costs

PROJECT DESCRIPTION / JUSTIFICATION

Scope: Reconstruction of Riverside Drive from Rossland Road to Delaney Drive. Project includes full depth reconstruction, multi-use trail on the west side, street lights and bridge rehabilitation.

Rationale: Riverside Drive is currently a paved rural road in poor condition. In conjunction with the Town’s growth projections associated with the A9 Secondary Plan and Development Charges Background Study, Riverside Drive between Rossland Road and Delaney Drive needs to be reconstructed.

Reference: 2013 DC Background Study, Ref. B-34, Item 7; and A9 Secondary Plan .

Schedule: Construction: 2016

26

TOWN OF AJAX

DETAIL SHEET


Riverside Dr Reconstruction

27

ROAD CONSTRUCTION ADMINISTRATION AGREEMENT

THIS AGREEMENT dated this 30th day of January, 2017 BETWEEN: RIVERSIDE (BRISCOE) LTD. (hereinafter referred to as the “Developer”) -and - THE CORPORATION OF THE TOWN OF AJAX

(hereinafter referred to as the “Town”) WHEREAS: A. The Developer intends to proceed with the development of the Lands (as hereinafter

defined) adjacent to Riverside Drive in the Town of Ajax. B. In conjunction with the development of the Lands the Developer intends to construct the

Improvements (as hereinafter defined) on and within Riverside Drive (the “Road”); B. In connection with the construction of the Improvements, the Town has retained the

Consultant (as hereinafter defined) to design the Improvements and the Developer shall engage the Consultant to complete the Construction Administration and Site Supervision Services (as each such term is defined therein);

C. The Town has agreed to reimburse the Developer for the Consultant Costs and

Construction Costs (as hereinafter defined) on the terms and conditions contained in Section 4.1 hereof (the “Reimbursement”);

D. As a result of the Town agreeing to make the Reimbursement, the Developer has, subject

to the Town’s approval (which is herein provided), agreed to engage the Consultant to complete the request for tender process (the “Tender Process”) on behalf of the Developer for the construction of the Improvements in accordance with the terms hereof; and

E. The Town is empowered to enter into this Agreement pursuant to the Municipal Act.

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of Two Dollars ($2.00) now paid by each of the parties to the other (the receipt and sufficiency of which are hereby acknowledged) and the premises and the covenants herein contained, the parties hereto covenant and agree as follows:

ARTICLE I - INTERPRETATION 1.1 In this Agreement, unless there is something in the subject matter or context inconsistent

therewith, the following terms shall have the following meaning ascribed to them: (a) “Act” means the Construction Lien Act (Ontario) and any successor legislation thereto; (b) “Approved Tender Document” means the accepted tender document resulting from the

Tender Process, reviewed by the Town prior to its issuance, as the same may be Modified from time to time pursuant to the terms hereof;

(c) “Business Day” means any day of the week other than a Saturday, Sunday or a civic or

other statutory holiday in the Province of Ontario; (d) “Committee” has the meaning ascribed thereto in Section 2.3 hereof; (e) “Construction Agreement” means the construction contract to be entered into by the

Contractor and the Developer in connection with the Improvements in accordance with the Tender Process and the Approved Tender Document as herein contemplated, as the same may be Modified from time to time;

28

2

(f) “Construction Costs” means any and all costs, fees and expenses payable by the

Developer to the Contractor or its subcontractors in connection with the completion of the Improvements pursuant to or as contemplated in the Construction Agreement regardless of whether such costs are described in the Approved Tender Document;

(g) “Contractor” means the successful proponent upon completion of the Tender Process

and upon execution by the Contractor of the Construction Agreement, and “Contractor” includes any successor thereto or replacement thereof;

(h) “Consultant” means Chisolm, Fleming and Associates Ltd. and any assignee or

successor thereto; (i) “Consultant Costs” means any and all costs, fees and expenses payable by the

Developer to the Consultant in connection with the Tender Process, contract administration of the Construction Agreement and site supervision of the construction of the Improvements.

(j) “Force Majeure” means acts of God, strikes, lock-outs and other labour disputes, wars,

invasions, insurrections, exercise of military powers, riots, natural disasters, landslides, lightning, earthquake, fires storms, floods, civil disturbances, explosions, shortages of supplies or services, any laws, orders, rules, regulations, acts or restraints to any governmental body or authority or any other causes beyond the reasonable control of a party (other than lack of funds);

(k) “Improvements” means the construction of storm sewer services benefitting both the

Road, adjacent lands and the Lands and reconstruction of the road including all grading and drainage works, the placement of all road sub-grade and surface materials and all related improvements, all as more particularly described in the Approved Tender Document. “Developer Improvements” means the items listed as such in Schedule “A” attached hereto and “Town Improvements” means the Improvements other than the Developer Improvements;

(l) “Lands” means the lands known All and singular that certain parcel or tract of land

described as Lots 1, 2, 3, and 4 40M-1263, Town of Ajax, Regional Municipality of Durham. PIN # 26438-0001, 26438-0002, 26438-0003, and 26438-0004 (LT);

(m) ‘Modification” means, with respect to any document, any amendment, augmentation,

restatement and/or modification of such document, and “Modified” means the completion of any such Modification’

(n) “Person” means a natural person, firm, trust, partnership, association,

corporation, government or governmental board, agency or authority; (o) “Substantial Completion” means, in connection with the Improvements the Construction

Agreement having been substantially performed within the meaning of the Act with respect to such Improvements;

(p) “Substantial Completion Certificate” means a certificate that the Improvements have

attained Substantial Completion; (q) “Tender Process” means the process carried out by the Developer to award the

Construction Agreement and “Tender” means any bid submitted by a bidder in response to the Tender Process;

(r) Warranty Period” means the two (2) years maintenance period following Substantial

Completion of the Improvements, as to be more particularly described in the Construction Agreement.

ARTICLE 2- APPROVED TENDER DOCUMENT 2.1 The Developer and the Town acknowledge that the Developer (has or shall) engage(d) the

Consultant for the purposes the administration of: (i) the Tender Process; and (ii) the Construction Agreement including resident supervision of the construction of the Improvements.

2.2 The Developer and the Town acknowledge that the Tender Process for the construction of

the Improvements has been completed.

29

3

2.3 (a) Each of the Developer and the Town (collectively, the “Committee Parties”)

agree that a committee (the “Committee”) shall be created for the purposes of the Tender Process as hereinafter contemplated.

(b) The Committee shall be comprised of one representative (each, a

“Representative”) of each of the Town and the Developer, and the initial representatives being: (i) Craig Marshall on behalf of the Developer; and (ii) Ranil Fernando, Senior Capital Project Engineer, on behalf of the Town.

(c) Each of the Committee Parties shall be entitled to replace their respective

representative or to send another representative to any meeting at any time. A meeting of the Committee may be held only on a Business Day and at the offices of either the Consultant or the Town. A quorum for any meeting of the Committee Parties shall consist of all of the Committee Parties. The parties agree that they shall agree to hold all meetings on a timely basis.

(d) In respect of any discussion by the Committee Parties at a meeting of the

Committee, all decisions shall be made unanimously.

e) Within 5 Business Days of the final date for submissions of the Tenders, the Consultant shall submit to the Committee a summary of each of the Tenders received, its recommended Contractor based on the Tenders received together with full copies thereof (such summary and materials being herein referred to as the “Consultant’s Tender Report”).

f) Within 5 Business Days of receipt by the Committee of the Consultant’s Tender

Report, the Committee shall hold a meeting in order to discuss the Consultant’s Tender Report and to determine whether it accepts the recommended proponent, as set out in the Consultant’s Tender Report or the reasons for its rejection of same.

2.4 The Committee Parties agree that while the Consultant will take into account each Tender

on its merits, the Consultant will not necessarily recommend the Proponent pursuant to this Article 2 of this Agreement which has tendered the lowest bid. The Committee Parties agree to cause the Committee to act in a commercially reasonable manner in determining which Tender to accept.

2.5 Upon the approval of the successful proponent the Developer shall enter into the

Construction Agreement with the Contractor.

ARTICLE 3- CONSTRUCTION AGREEMENT AND CONSTRUCTION REQUIREMENTS

3.1 The Town and the Developer covenant and agree that the Construction Agreement must

contain, amongst other matters, the following minimal requirements as specified in the Approved Tender Document:

(a) the Contractor will maintain insurance satisfactory to the Town and the Developer;

(b) the Contractor shall maintain bonding satisfactory to the Town and the Developer;

(c) the Contractor shall provide directly to the Town the warranty for all work done in

respect of the Improvements commencing on the issuance of the applicable Substantial Completion Certificate to the Contractor for the Warranty Period;

(d) the Contractor shall hold bi-weekly construction progress meetings with the

Developer and the Town at either of their request;

(e) the Contractor shall deliver the Notice of Project as required by the Ministry of Labour and shall comply with the provisions of the Occupational Health and Safety Act (Ontario) and the Act, and any other relevant provincial and federal legislation;

(f) a binding commitment to construct the Improvements in accordance with a project schedule to be substantially in the form set out in the Approved Tender Document (the “Project Schedule”) which shall set out in sufficient detail the date of substantial completion of various components of the Improvements and a final date by which Substantial Completion shall have been achieved with respect to the Improvements which shall be no later than August 31st , 2017, subject to Force Majeure, (the “Outside Substantial Completion Date”); and

30

4

(g) such other requirements of other parties, acting reasonably, in respect of the

construction of the Improvements . 3.2 For greater certainty, the Developer agrees that it shall not allow the construction of the

Improvements to be commenced until:

(a) a certificate of insurance has been delivered to both the Developer and the Town by the Contractor in a form satisfactory to them, each acting reasonably;

(b) the Developer and the Contractor have both entered into the Construction

Agreement; and (c) the Contractor shall have delivered to the Town and the Developer a certificate of

clearance or good standing from the Workplace Safety and Insurance Board evidencing compliance with the Workplace

Safety and Insurance Act (Ontario) including evidence of payment of any amounts owing thereunder. The Developer covenants and agrees that the completion of the Improvements shall be carried out by the Contractor in accordance with the terms of the Construction Agreement.

3.3 The Town shall grant to the Contractor, the Consultant, the Developer and their respective

agents, employees, representatives or subconsultants the right to enter upon the Lands and access to all relevant Town files, plans, records and staff necessary or desirable for the completion of the Improvements.

3.4 The Town covenants and agrees that the Developer’s obligations in respect of the

construction of the Improvements shall be limited to entering into and enforcing the Construction Agreement and retaining and directing the Contractor and any necessary subcontractors to cause the completion of the Improvements in accordance with the terms of this Agreement which obligations the Developer covenants to carry out.

ARTICLE 4-REIMBURSEMENT IN FAVOUR OF THE DEVELOPER 4.1 The Town agrees that in connection with the Town Improvements, the Town shall

reimburse the Developer for the Consultant Costs and the Construction Costs attributable to the Town Improvements in the following manner: (a) the Developer shall, following delivery of the Substantial Completion Certificate,

deliver to the Town a certificate (the “Reimbursement Request Certificate” ), in the form acceptable to the Town, acting reasonably, setting out that:

(i) it has paid a specified amount on account of the Town Improvements (the

“Specified Amount”) to the Consultant pursuant to its engagement (other than the Consultant Costs for the design of the Improvements) or to the Contractor or subcontractors pursuant to the terms of the Construction Agreement and a date upon which such Specified Amount had been paid to the Consultant or the Contractor or subcontractors;

(ii) the Specified Amount was due and payable by the Developer pursuant to the

terms of the engagement of the Consultant or the Construction Agreement and that to the Developer’s knowledge, there is no default outstanding by the Consultant or by the Contractor under the Construction Agreement;

(iii) a Statutory Declaration that all liabilities incurred by the Contractor and

Subcontractors in carrying out of the Contract have been discharged,

(iv) a brief summary of such matters for which the Specified Amount has been paid, and

(v) 2.5% of the construction costs (the “performance holdback”) shall be held

back for security to ensure deficiencies are remediated expeditiously, and the delivery of “as-built” drawings and warranties are provided to the Town. The performance holdback shall not be released until such time as the Town has provided authorization for its release.

31

5

(b) The Town agrees to pay to the Developer, the Specified Amount as set out in the

Reimbursement Request Certificate within thirty (30) days of the delivery of the Reimbursement Request Certificate provided that notwithstanding anything in this Agreement to the contrary, the total amount to be paid to the Developer by the Town for the Consultant’s Costs for contract administration of the Construction Agreement, including the Tender Process and the Construction Costs attributable to the Town Improvements, shall not exceed $3,441,865.55 (exclusive of HST).

(c) Each entity shall be responsible for the assessment and remittance of its own HST

and invoicing to the Town will be completed on a pre-tax basis. 4.2 Any change orders or variations pursuant to the Construction Agreement of a material

nature relating to the Improvements must be mutually agreed upon by the Developer and the Town, both acting reasonably, prior to the Developer approving same. The parties acknowledge that a 15% contingency has been included within the amount referenced in Section 4.1 (b) of this agreement. It is also acknowledged that certain change orders or variations may, as a result of their cost and the application of the applicable provisions of the Town’s purchasing bylaw, require Town Council approval.

4.3 The Developer agrees that it shall comply with the Act. If any lien is filed against the Lands in connection with the Improvements, the Town may give written notice to the Developer that it requires any such lien to be vacated pursuant to the provisions of the Act and the Developer agrees to have such lien vacated within thirty (30) days of delivery of such written notice. The Town will not make payment on the construction agreement until all liens are vacated.

ARTICLE 5- COMMENCEMENT AND TERMINATION 5. 1 The Town and the Developer hereby agree that this Agreement shall commence on the

date hereof however, either the Developer or the Town may at any time prior to the acceptance of a Tender, give, in its sole discretion, a notice to the other party that this Agreement is terminated, as between such parties set out in the notice, in which case this Agreement and all obligations of either party hereunder shall terminate and be deemed never to have arisen and neither party shall have any right or cause of action against the other in respect of this Agreement.

5.2 The Developer’s obligations under this Agreement shall terminate with respect to the

Improvements (save and except for the indemnity provided for in Section 4.3 hereof) upon the Substantial Completion of the construction of the Improvements and the assignment by the Developer to the Town of the Construction Agreement (including any and all warranties provided to the Developer thereunder) as it may apply to the Improvements, as the case may be. The Town agrees that it shall be solely responsible for performing any and all obligations of the “Developer” under the Construction Agreement in connection with the Improvements, as the case may be, from and after such assignment and shall indemnify and save harmless the Developer in connection therewith from and after such date.

ARTICLE 6- MISCELLANEOUS 6.1 The Town covenants and agrees that it shall provide forthwith with respect to its own

permits or governmental approvals or assist in obtaining such other governmental approvals and permits as are required to connect to any services or utilities (municipal or otherwise) and works as are necessary to construct the Improvements that are not included in the scope of work comprising the construction of the Improvements.

6.2 The Town hereby covenants and agrees to grant approval forthwith for the connection of

any of the Improvements to the Town’s municipal services. 6.3 If any provisions of this Agreement is determined by a Court of competent jurisdiction to be

illegal or beyond the power, jurisdiction, or capacity of either of the parties, such provision shall be severed from this Agreement and the remainder of this Agreement shall continue in full force and effect and in such case the parties agree to negotiate in good faith to amend this Agreement in order to implement the intentions as set out herein. The parties agree that they shall not question the jurisdiction of any party to enter into this Agreement nor question the legality of any portion hereof nor question the legality or any obligation created hereunder and the parties, their successors and assigns are and shall be stopped from contending otherwise in any proceeding before a Court of competent jurisdiction or any administrative tribunal.

32

6

6.4 The Developer agrees to provide at all times during the construction of the Improvements vehicular access through the Lands by way of paved roadways to the owners, including their invitees and guests, of all properties adjacent to Riverside Drive whose access to and from their property is closed and/or unavailable from public highways as a result of the construction of the Improvements.

6.5 The Developer shall be responsible, at its sole cost for the maintenance of Riverside Drive

from Rossland Road to Delaney Drive until Substantial Completion of the construction of the Improvements including, but without limiting the foregoing: completing daily road inspections, performing maintenance activities such as patching (pothole repairs), snow and ice removal (plowing and salting), tree removal etc.

6.6 The parties agree to execute such further documents and perform under and execute such

further documents as are within their power as either party may reasonably request be done and or executed, in order to give full effect to the provisions of this Agreement.

6.7 Time shall be of the essence of this Agreement and each of its provisions. 6.8 Wherever the Town is required to take action pursuant to this Agreement, or is required to

make a decision or render an opinion, or give confirmation or give authorization, permission or approval, such action, decision, confirmation, authorization, permission or approval shall be made on behalf of the Town by the Senior Capital Project Engineer or his or her designate, and shall, subject to any statutory limitations imposed upon the Town by virtue of the Town being a municipality, be made promptly in all respects and acting reasonably, in good faith and without delay.

6.9 Any notice, demand, request or payment required or permitted to be given under this

Agreement shall be in writing and shall be deemed to have been sufficiently and effectively given if delivered personally, mailed by prepaid registered mail, or transmitted by telefax to:

THE DEVELOPER

Fax No.

THE TOWN

65 Harwood Avenue South Ajax, Ontario LlS 2H9

Attention: Director of Operations and Environmental Services and Director of Finance Fax: (905) 683-0157 (Director of Finance)

- and - (905) 427-4003 (Director of Operations and Environmental Services)

Any such notice given as aforesaid shall be deemed to have been given on the date of such delivery or transmittal by telefax. Any notice sent by prepaid registered mail as aforesaid shall be deemed to have been received by the addressee within 5 days of the date of mailing, regardless of whether the addressee actually received the notice or not. The parties may from time to time change the addresses for notice by notice given in accordance with this Section.

6.10 Words importing the singular shall include the plural where the meaning or context so

requires. 6.11 This Agreement may be registered against the title to the Lands owned by the Town and

such registration shall be deleted from the title of the Lands upon Substantial Completion of the construction of the Improvements and access as set out in Section 6.4 is no longer required.

6.12 This Agreement and the covenants, provisions, conditions and schedules herein

contained, shall enure to the benefit of and be binding upon the Town and the Developer and their respective successors and assigns.

33

7

IN WITNESS WHEREOF the parties hereunto have duly executed this Agreement by the hands of their respective authorized officers.

RIVERSIDE (BRISCOE) LTD.

Per:_____________________________ Name: Craig Marshall Title: A.S.O.

I have authority to bind the Corporation.

THE CORPORATION OF THE TOWN OF AJAX Per:_________________________ Name: Steve Parish Title: Mayor

Per:_________________________ Name: Nicole Wellsbury

Title: Clerk

We have authority to bind the Corporation.

TOWN OF AJAX

DETAIL SHEET



Project Name Storm Sewer on Salem Road



Start Year 2015



2018201720162015 2019 Total

Total Expenditures 50, 000 600,000 650,000

Development Charges - 2013 38,800 466, 000 504,800

Recoveries - External 11,200 134, 000 145,200

650,00050,000 600,000Total Funding

300 600 600Annual Operating Costs


Scope: Design and construction of a super pipe on Salem Road to manage stormwater quantity flows. The super pipe willcontrol stormwater flows from Salem Road and Kerrison Drive before entering the existing storm sewer. The installationwill prevent localized flooding of public and private property along Salem Road to collect stormwater from both Salem Road

and Kerrison Drive, as well as adjacent development.

Rationale: The super pipe is needed to improve stormwater quantity management that protects public and future privateproperty from localized flooding. The Pickering Beach Functional Servicing Report provided various options to facilitatefuture development north of Kingston Road. These options were developed on the premise of land owner partnerships andtimely development of infrastructure. Guthrie Functional Servicing Report and Kerrison Drive East capital projectrecognized the need to revise these assumptions and provide new solutions. Through both of these projects a newstormwater solution was determined to manage stormwater flows for this drainage area. The stormwater managementfacility north of Kerrison Drive on Salem Road was retrofitted during the construction of the Guthrie Subdivision to provide anew outlet for this drainage area. The remaining work is a superpipe that is required on Salem Road that will convert theexisting ditch into below grade stormwater storage area that will allow for urbanization of Salem Road north from KerrisonDrive to south leg of Blowers Crescent. This project was identified through DC background study as a priority to facilitatenew development in the Salem Road industrial area.

Reference: 2013 DC Background Study, Ref. B-34, Item 29.

Schedule: Design: 2015, Construction: 2017

35

TOWN OF AJAX

DETAIL SHEET


Storm Sewer on Salem Road

36

TOWN OF AJAX

DETAIL SHEET



Project Name Range Road Reconstruction



Start Year 2017



2020201920182017 2021 Total

Total Expenditures 1, 360, 000 1,360,000

Development Reserve 282,300 282,300

Development Charges - 2013 397,700 397,700

Recoveries - External 680,000 680,000

1,360,0001,360,000Total Funding


Scope: Full depth reconstruction of Range Road from Ashbury Blvd. to Lake Ridge Road to a rural section.

Rationale: Range Road is currently an unpaved, rural road that requires considerable maintenance and needs to bereconstructed to meet current Town standards. This road may eventually provide a future link from the Lakeside

Subdivision to Lake Ridge Road and the future Highway 401 interchange at Lake Ridge Road. However, upgrades to Lake

Ridge Road south of Bayly Street must be completed before opening the link. The timing for the reconstruction of Lake

Ridge Road is not yet known as the road is under the jurisdiction of the Town of Whitby.

Reference: 2013 DC Background Study, Ref. B-34, Item 23.

Schedule : Construction: 2017

37

TOWN OF AJAX

DETAIL SHEET


Range Road Reconstruction

38

TOWN OF AJAX , 65 Harwood Avenue South, Ajax, ON L1S 2H9

Tel. 905-683-4550 Fax. 905-683-820 www.ajax.ca

NOTICE OF CONSTRUCTIONRiverside Drive Reconstruction

January 2017

Riverside (Briscoe) in conjunction with the Town of Ajax has retained Hard-Co Construction Limitedto complete the following work from Delaney Drive to Rossland Road.

Full depth road reconstruction

An urban road cross section with curbs, gutters and storm sewer system

Two lanes of traffic, 3.5 m wide each

1.5 m wide bicycle lanes on both sides of the road

1.8 m wide, concrete sidewalk on the west side of the road

1.8m wide, concrete sidewalk on the east side of the road from Rossland Road to

approximately 225 m south of Rossland Road (along the frontage of the proposed housingdevelopment)

Relocation and upgrading of hydro poles (by Veridian Connections)

New LED street lights

Rehabilitation of the existing bridge over East Duffins Creek to include a new deck, newparapet walls and a 2 m concrete sidewalk on the west side of the bridge

Narrowing of the traffic lanes to 3.5 m each across the bridge to allow space for the sidewalk

Replacement of culverts beneath the road

Removal of trees, as required, for the new pavement width and sidewalk

New trees and planting scheme

The work is scheduled to start in February 2017 and be completed by August 2017.

Vehicle and pedestrian access will be maintained to all local residents and the Golf Course on

Riverside Drive during construction. In the event that a lane restriction is required to do the work,

flagging operations will be in place to ensure the safety of motorists and pedestrians.

Please ensure that all fixtures and equipment such as irrigation systems within the public right-of-

way are removed prior to the start of the road excavation. The Town will not be responsible to repair

the damage of existing lawn sprinkler/ irrigation systems or other fixtures or equipment installed byresidents within the public right-of-way (the area beyond your property line).

The Town of Ajax realizes that the construction work will be disruptive to you. We sincerely appreciate

your understanding and patience in this regard and we will make every effort to complete the

construction work as quickly and efficiently as possible.

If you have any questions or would like any further information, please go to our website or contact

one of our team members.

39

TOWN OF AJAX , 65 Harwood Avenue South, Ajax, ON L1S 2H9

Tel. 905-683-4550 Fax. 905-683-820 www.ajax.ca

Contacts:

Chisholm, Fleming and Associates

Attention: Paul LaPalme,

Manager Transportation Infrastructure

Phone:905-474-1458 x231

Email: [email protected]

Town of Ajax

Attention: Ranil Fernando,

Capital Projects Engineer

Phone: 905-619-2529 x3237

Email: [email protected]

40

The Corporation of the Town of Ajax January 30, 2017

Notice of Motion

Introduced by: C. Jordan Seconded by: P. Brown Whereas many citizen sponsors responded positively to the government’s call in late 2015 for Syrian and Iraqi refugees to come to Canada; and Whereas many groups raised money, undertook training and prepared to welcome a refugee family; and Whereas, because of a change in policy by the Federal Government, many sponsorship groups and Groups of 5 are still waiting for a refugee family. Whereas it has been shown that the best way to integrate refugees into Canadian society is with a group of citizens hosting them; Therefore be it resolved that Council requests the Federal Government to take whatever steps are necessary to ensure that refugee families from Syria, Iraq and other countries are processed, and travel arrangements made, so the sponsorship groups and Groups of 5 that are ready to host such refugees can welcome those refugee families within three months; and further, that This resolution be forwarded to Prime Minister Justin Trudeau, the Minister of Immigration, Refugees and Citizenship Ahmed Hussen and our local MP Mark Holland.

41

THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER 1-2017

A By-law to Appoint a Deputy Fire Chief.

WHEREAS it is deemed expedient to appoint a Deputy Fire Chief for the Corporation of the Town of Ajax; NOW THEREFORE, the Council of the Corporation of the Town of Ajax enacts as follows: 1. That Aaron Burridge be and is hereby appointed Deputy Fire Chief for the Corporation of

the Town of Ajax effective October 4, 2016.

2. That the said Aaron Burridge shall perform such duties and obligations, including that of Deputy Fire Chief, which may be conferred or imposed upon him by the Statutes and/or any other duties which may be imposed by the Council, Chief Administrative Officer or Fire Chief.

3. That Bylaw 121-2010 is hereby repealed.

Read a first and second time this Thirtieth day of January, 2017 Read a third time and passed this Thirtieth day of January, 2017

____________________________ Mayor

____________________________ D-Clerk

43



A By-law to authorize acceptance of the conveyance of the lands described as Part 2, Plan 40R-29406 to the Town of Ajax.

WHEREAS 1440655 Ontario Ltd. acquired Parts 2-8, Plan 40R-16707 from the Town of Ajax for the purpose of developing a medium-density residential development in June, 2013 (By-Law 58-2013); AND WHEREAS Part 2 Plan 40R-29406 is not required as per the draft plan of subdivision; NOW THEREFORE the Council of the Corporation of the Town of Ajax enacts as follows:

1. The Corporation of the Town of Ajax hereby accepts a conveyance of lands described as Part 2, Plan 40R-29406.

2. That the Mayor and Clerk and Town Solicitor be authorized to execute any documents

necessary to give effect to this agreement.

READ a first and second time this Thirtieth day of January, 2017. READ a third time and passed this Thirtieth day of January, 2017.

_____________________________ Mayor

_____________________________D-Clerk

44



A By-law to amend By-law 5-2004, being a By-law to regulate traffic on highways in the Town of Ajax.

WHEREAS the Council of The Corporation of the Town of Ajax may pass By-laws pursuant to the Highway Traffic Act, R.S.O.1990 and amendments thereto:

NOW THEREFORE, the Council of the Corporation of the Town of Ajax enacts as follows:

That By-law Number 5-2004 as amended be further amended as follows:

SCHEDULE XXVI

FIRE ROUTES ADD: Municipal Address Name of Property Approval Date 10 Clover Ridge Drive West Saint James Catholic School January 30, 2017

READ a first and second time this Thirtieth day of January, 2017

READ a third time and passed this Thirtieth day of January, 2017

_____________________________ Mayor

____________________________ D-Clerk

46

the corporation of the town of ajax council...

Documents