the corporation of the municipality of …...spriet associates engineer's report #213216 dated...

COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville, ON Council Chambers

Thursday, April 3, 2014 7:00 p.m.

8:00 p.m. - Public Meeting - Drainage . CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL

NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 11 (a) Minutes of the budget meeting held March 18, 2014. 12 - 21 (b) Minutes of the regular meeting of Council held March 20, 2014. (c) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations 22 (a) 7:05 p.m. - Margot Auber - regarding Polestars

Community Improvement Initiative progress update and additional details with respect to a funding request

2. Statements By Council 3. Updates On Projects (a) Harbour Divestiture 5. INFORMATION ITEMS 23 - 26 (a) Correspondence dated March 24, 2014 from Association of

Municipalities Ontario regarding "New Accountability and Transparency Act for Broader Public Sector with Proposed New Requirements to Be Imposed on Municipal Governments". File: A01

27 (b) Correspondence dated March 24, 2014 from Canada Post

Page 1 of 141

Regular Council Public Meeting Agenda April 3, 2014 Page

regarding "Potential closure on Saturdays and realignment of weekday hours at the Port Burwell Post Office". File: A01

28 (c) Correspondence dated March 14, 2014 from Libro Credit Union regarding "Grant Program Open House". File: A01

29 - 30 (d) Correspondence dated March 28, 2014 from Association of Municipalities Ontario regarding "New Building Canada Fund Announced - Agreement with Provincial Government Required to Allocate Funding in Ontario". File: A01

31 (e) Correspondence dated March 14, 2014 from Joe Preston, MP regarding "Volunteer Appreciation Week". File: A16

32 - 33 (f) Correspondence dated March 31, 2014 from Ministry of Consumer Services regarding "Ontario One Call". File: A16

34 - 35 (g) Bayham Harbourfront Committee minutes of meeting held March 11, 2014. File: C06

36 - 37 (h) Museums Bayham minutes of meeting held March 19, 2014. File: C06

38 (i) Copy of resolution passed by the Municipality of Niagara January 16, 2014 regarding "Long Term Energy Plan". File: C10

39 - 40 (j) Copy of correspondence dated March 17, 2014 from Wollaston Township to Premier Kathleen Wynne regarding "Provincial Direction Regarding Development on Private Roads". File: C10

41 - 43 (k) Memo dated March 21, 2014 from County of Elgin regarding "Actual 2013 Policing Costs". File: F11

44 (l) Correspondence dated March 2014 from Ministry of Citizenship and Immigration regarding "Lincoln M. Alexander Award 2014". File: M00

45 - 46 (m) Correspondence dated March 14, 2014 from Association of Municipalities Ontario regarding "OPP Policed Communities Update". File: P17

47 - 48 (n) Correspondence dated March 25, 2014 from Ministry of Community Safety and Correctional Services regarding "OPP

of 141


Billing Model". File: P17

6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 7. ROADS, AGRICULTURE & DRAINAGE 1. Correspondence and Reports 2. PUBLIC MEETING Public Meeting 8:00 p.m. - Breedon Municipal Drain - to consider

Spriet Associates Engineer's Report #213216 dated February 20, 2014. (Report attached in Section 12 By-Law 2014-033)

Declaration of Pecuniary Interest and the General Nature

Thereof Staff Presentation 49 - 53 Staff Report DR2013-002 regarding "Breedon

Municipal Drain". File: E09

Public Comments Council Comments and Questions Adjournment Disposition of Item 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 54 - 58 (a) Staff Report PR2014-01 regarding "Designation of Lands as Part

of Road System - Bogus Road". File: T05

of 141


9. FINANCE, ADMINISTRATION & PERSONNEL 59 - 68 (a) Cheque Register being Cheque #016344 to Cheque #016423

inclusive totaling $1,222,013.99 and Payroll Disbursements for the period ending March 16, 2014 totaling $55,008.40.

69 - 70 (b) Staff Report P2014-006 regarding "Health and Safety Policy Approval". File: A09

71 (c) Correspondence dated February 15, 2014 from Ben Reddekopp requesting use of Straffordville baseball diamond. (deferred from previous meeting held February 20, 2014) File: C13

72 - 90 (d) Correspondence dated March 21, 2014 from Long Point Region Conservation Authority regarding "2013 Financial Statements". File: F10

91 (e) Memorandum C2014-06 regarding "Property Inquiry". File: C13

92 (f) Memorandum C2014-07 regarding "Fee Waivers". File: F05

93 - 97 (g) Memorandum regarding "HST, Cemetery Fees & Corner Posts". File: C01

98 - 99 (h) Correspondence dated March 25, 2014 from South Central Ontario Region regarding "SCOR EDC". File: D02

100 - 110 (i) Bayham Community Centres Committee draft minutes of meeting held March 27, 2014. (Item 5(c) action required) File: C06

(j) Discussion regarding posting of the vacant Treasurer position. 10. ENVIRONMENT 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Out of Camera. 12. BY-LAWS 111 - 128 (a) By-Law 2014-033 A Provisional By-Law to provide for drainage

works (Breedon Municipal Drain First & Second Reading only)

of 141


129 (b) By-Law 2014-034 A By-Law to appoint Municipal Officers and Employees (Larmour)

130 - 132 (c) By-Law 2014-035 A By-Law to further amend By-Law 2012-067 (Imposing Cemetery Tariffs and Fees)

133 - 139 (d) By-Law 2014-036 A By Law to impose rates and fees 140 (e) By-Law 2014-037 A By-Law to assume and establish lands as

part of the open public highway system (Bogus Road) 141 (f) By-Law 2014-038 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment

of 141

BUDGET MEETING MINUTESTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville, ONCouncil Chambers

Tuesday, March 18,2014 at 6:30 p.m.

The fourth 2014 operating budget meeting of the Council of the Municipality ofBayham washeld on Tuesday, March 18, 2014 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Cliff Evanitski, Councillors Wayne Casier and Ed Ketchabaw, Treasurer / ActingAdministrator David Aristone and Clerk Lynda Millard. Councillor Tom Southwick was absent.

Department Heads in attendance were Public Works Manager Vance Czerwinski and Fire Chief/By-Law Enforcement Officer Randy White.

1. CALL TO ORDER

Mayor Ens called the meeting to order at 6:30 p.m.

2. DECLARATION OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

No disclosures of pecuniary interest were declared.

3. ADDITION OF AGENDA ITEMS

(a) Added Item

2014-120

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier

"THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidentialpersonal matter regarding an identifiable individual (Treasurer vacancy) be addedto the agenda as a closed session item."

CARRIED UNANIMOUSLY

4. 2014 DRAFT BUDGET

(a) Draft 2014 Operating Budget.File: F05

(b) Staff Report F2014-06 regarding "2013 Surplus Allocation"File: F05

2014-121

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw

"THAT the 2013 accumulated surplus of $66,000 be transferred to the MunicipalFacilities Reserve to accommodate future capital costs for facilities."

CARRIED UNANIMOUSLY

Page 1 of 5

Minutes of the budget meeting held March 18, 2014. of 141

Budget Meeting Minutes March 18, 2014

(c) StafTReport F2014-08 regarding "2014 Budget and Levy".File: Fll

The Treasurer presented his report, noting that the original draft operating budget presented onJanuary 24, 2013 proposed a 2014 levy of $3,443,346, being $287,239 higher than the 2013 levyof $3,156,307, a 9.10% increase over 2013.

Further to Council direction at the February 27th budget meeting, the budget was reviewed withdepartment heads, resulting in recommendations for net reductions of $148,025 to the originallevy increase of $287,239, as per the schedule attached to his report, resulting in an adjusted levyincrease of $139,214.

He confirmed that the 2014 levy increase will be partially absorbed by assessment added to thetax roll for new development in 2013, while new growth will generate approximately $91,863 inadditional taxes. Approval as proposed in the schedule to his report will produce an overall 1.5%increase in the municipal tax levy for 2014.

Council questioned reductions to the Roads and Fire department budgets and whether theallocations were sufficient to meet their needs without going over budget. Both the Fire Chiefand the Public Works Manager were satisfied that the department needs would be met.

Council was also concerned about drawing from the reserves, however the Treasurer advised thatthe intent of reserves is to pay for one-time, unexpected or unusual costs. He also noted thatmonies drawn from the OPP and the OMPF reserves should be replaced as those funding sourceswill dry up in 3 years or so.

Also discussed were availability of human resources to maintain various flower beds, funds forthe installation of street or overhead lighting at Fire Station #1, cuts to the local festivals, theSCOR membership and elimination of cash donations to local groups and organizations.

2014-122

Mayor Ens requested a recorded vote on the following resolution:

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski

"THAT a by-law to establish a levy for the year 2014 and adopt tax rates be draftedby the Treasurer based upon a levy increase of $139,214.'

In Favour Against

Councillor Casier x

Mayor Ens x

Deputy Mayor Evanitski x

Councillor Ketchabaw x

MOTION CARRIED ON A VOTE OF 3 TO 1 IN FAVOUR

Page 2 of 5


Budget Meeting Minutes March 18,2014

(d) Municipal Assistance Applications Summary for 2014.File: Fll Assist

2014-123

Moved by: Councillor E KetchabawSeconded by: Deputy Mayor C Evanitski

"THAT the Polestar Project reimbursement at 50% of materials purchased, uponsubmission of paid receipts by Margot (Auber) Pieters be deferred;

THAT Council approves support to local festivals as follows:

Edison Fest Committee $1,500 plus up to $300 value for portable washroom &handwash stand;

PB Historical Society Canada Day Parade $1,100, including portable washroom andhandwash stand;

Straffordville Community Committee for Watermelon Fest $1,500 plus up to $800value for portable washrooms & handwash stands,

Otter Valley/Port Burwell Optimist Club Tub Daze $ 1,500 plus up to $1,300 valuefor portable washrooms and handwash stands."

CARRIED UNANIMOUSLY

2014-124


"THAT Council approves the following items:

- Bayham Historical Society use of Edison Museum for storage, display, student andresearchers, use of photocopier and supplies, use of Municipal sign;

- Edisonfest committee use of Vienna Memorial Park, 1 event, picnic tables, trafficcones;»

- Otter Valley/Port Burwell Optimists for Tub Daze, fence posts, picnic tables,garbage cans, 4-5 hours staff assistance with setup and Santa Claus parade trafficcontrol;

- Polestar Project staff assistance for signage, traffic control for 1 event;

- Port Burwell Horticultural Society moving 10 - 12 planters to approved locations,grass seed and soil, staff assistance to water planter boxes, hanging baskets andflower beds, mulch or wood chips, photo copy newsletters, use of municipal sign;

- Port Burwell Historical Society Canada Day parade traffic control;

- Port Burwell/Vienna United Church use of 5-6 picnic tables July 110am - ;

Page 3 of 5


Budget Meeting Minutes March 18, 2014

Straffordville Santa Claus Parade Committee (Lions) Old Chapel Street closure andtraffic control;

- Straffordville Fire fighters use of municipal sign;

- Straffordville Community Committee dumpster, picnic tables, install Christmaslights, plants and upkeep, install and remove banners, use of municipal sign, trafficcontrol for Watermelon Fest parade, photocopier, prep of park;

- Port Burwell Legion exemption of municipal tax levy up to $2,000 and assistancewith traffic control for Remembrance Day parade."

CARRIED UNANIMOUSLY

5. COMMITTEE OF THE WHOLE

(a) In Camera.

2014-125


"THAT the Council do now rise to enter into an "In Camera" Session of Committee

of the Whole at 7:25 p.m. to discuss personal matters about an identifiableindividual, including municipal or local board employees."

CARRIED UNANIMOUSLY

(b) Confidential item regarding Treasurer vacancy.

(c) Out of Camera.

2014-126


"THAT the Committee of the Whole do now rise from the "In Camera" session at

7:35 p.m."

CARRIED UNANIMOUSLY

6. BY-LAW

(a) By-law 2014-026 A By-law to confirm all actions of Council

Page 4 of 5


Budget Meeting Minutes March 18,2014

2014-127


"THAT confirming By-law 2014-026 be read first, second and third time andfinally passed."

CARRIED UNANIMOUSLY

7. ADJOURNMENT

(a) Adjournment

2014-128


"THAT the Council meeting be adjourned at 7:37 p.m."

CARRIED UNANIMOUSLY

^r^ZO d^Zt \ ~^'\Qt<SLA^}MAYOR CLEltK

Page 5 of 5


Minutes of the budget m

eeting held March 18, 2014.

of 141

COUNCIL MINUTES

THE CORPORATION OF THE MUNICIPALITY OF BAYHAM9344 Plank Road, Straffordvme, ON

Council Chambers

Thursday, March 20, 20147:00 p.m.

The regular meeting of the Council of the Municipality ofBayham was held on Thursday, March20, 2014 in the Council Chambers. Present were Mayor Paul Ens, Councillors Wayne Casierand Ed Ketchabaw, Treasurer / Acting Administrator David Aristone and Clerk Lynda Millard.Deputy Mayor Cliff Evanitski and Councillor Tom Southwick were absent.

Planning Coordinator / Dqmty Clerk Margaret Underhill, Public Works Manager VanceCzerwinski, Fire Chief/ By-Law Enforcement Officer Randy White, Chief Building Official /Drainage Superintendent Bill Knifton and Water Wastewater Manager Ed Roloson were inattendance to present their respective reports.

1. CALL TO ORDER

Mayor Ens called the meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF

No disclosures of pecuniary interest were declared.

3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS

(a) Minutes of the regular meeting of Council held March 6, 2014.2014-129


"THAT the minutes of the regular meeting held March 6,2014 be approved ascirculated."

CARRIED UNANIMOUSLY

(b) Minutes of the special meeting of Council held March 11, 2014.2014-130


"THAT the minutes of the special meeting held March 11,2014 be approved ascirculated."

CARRIED UNANIMOUSLY

Page 1 of 10

Minutes of the regular meeting of Council held March 20, 201... of 141

Council Minutes March 20, 2014

(c) Added Item(s)2014-131


"THAT in accordance with Section 21 of Procedural By-law 2002-93, a request fordiscussion regarding remedial action for the bridge on Edison Drive, be added to theagenda as item 7(b)."

CARRIED UNANIMOUSLY

4. DELEGATIONS.STATEMENTS AND UPDATES

1. DELEGATIONS

(a) 7:05 p.m. - Inspector Brad Fishleigh from Elgin County OPP regarding 2013 YearEnd Report.File: Pl 7

Inspector Fishleigh reviewed the report with Council, highlighting areas of concern noting acontinued increase in domestic violence, distracted driving and false alarms.False alarms are very time-consuming as two officers must respond and often they are not pairedin one vehicle.

There has been a declme in car crashes where alcohol has been involved, no seat belts are beingused and those caused by distracted driving. Increased crashes have been due to aggressivedriving and animal related.

The volunteer auxiliary officers have a full complement of 15 members. These individuals areusually employed elsewhere and must meet the same training requirements as a regular policeofficer.

Councillor Casier thanked Inspector Fishleigh on the excellent services provided by the ElginOPP detachment.

2014-132


"THAT the OPP 2013 year end report as presented by Inspector Brad Fishleigh bereceived for information."

CARRIED UNANIMOUSLY

2. STATEMENTS BY COUNCIL

(a) Gas Well Leak

Page 2 of 10


Council Minutes March 20, 2014The Fire Chief provided an update on the status of the Gas Well leak, noting that with the currentsnow-melt and rain the water levels in the creek are rising. Equipment has been placed to helpprotect the pipe should the creek overflow, workers have been pulled off the site and anexcavator brought in to open up the ice in the harbour to reduce the risk of flooding.

3. UPDATES ON PROJECTS

(a) Harbour Divestiture

Staff advised there has been no response to the most recent letter sent to Small Craft Harbours.

5. INFORMATION ITEMS

(a) Correspondence dated March 4, 2014 from Elgin Federation of Agriculture regarding"Land Use Changes".File: A01

(b) Correspondence dated March 6, 2014 from Association of Municipalities of Ontarioregarding "Wynne Government Embraces Provincial Oversight of MunicipalGovernment".

File: A16

Councillor ICetchabaw voiced concerns that "Provincial oversite of Municipal Government"proposed by Premier Wynne, would create unnecessary and increased workload for alreadyburdened municipal staff and add to the spiraling costs to local taxpayers.

2014-133


"THAT the Council of the Municipality ofBayham supports the AMO emailcorrespondence dated March 6, 2014 in opposition to the Provincial Governmentproposal to create new municipal accountability measures and assert greaterProvincial oversight over municipal government which would represent duplication,inefficiency and increase costs to municipal government;

AND THAT a copy of this resolution be forwarded to Premier Wynne, the Ministerof Municipal Affairs and Housing, the Minister of Finance, Leaders of theOpposition and the local M.P.P."

CARRIED UNANIMOUSLY

(c) Long Point Region Conservation Authority Board of Directors minutes of meeting heldFebruary 12, 2014.File: C06

(d) Correspondence dated March 5, 2014 from MPP, Randy Pettapiece regarding"Resolution on Joint and Several Liability".File: C 10

Page 3 of 10



(e) Response from Premier Kathleen Wynne regarding "Electricity Rates Resolution".File: C 10

(0 Copy of resolution passed March 11, 2014 by the Township of Schreiber regarding""Requalification of Building Officials".File: C 10

(g) Copy of correspondence from the Township of Prince to Minister of Transportregarding "CN Rail - Cancellation ofAlgoma Central Railway Service from Sault Ste.Mane to Hearst"

File: C10

(h) Correspondence dated February 10, 2014 from Childcan requesting donation.File: C 13

(i) Multi Service Centre Newsletter "MSC E-Letter" dated March 2014.

File: M07

G) Correspondence dated March 6, 2014 from the Town of Greater Napanee regarding"OPP Billing Model".File: P170PP

(k) Correspondence dated March 10, 2014 from Seguin Township regarding "UnfairProposed OPP Funding Model"File: P170PP

2014-134

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaaw

"THAT information items 5(a) and 5(c) through 5(j) be received for information."

CARRIED UNANIMOUSLY

2014-135


"THAT the Council of the Municipality ofBayham supports the Seguin Townshipcorrespondence encouraging engagement of residents and property owners in aletter campaign to Premier Wynne, the Attorney General, the Minister ofCommunity Safety and Correctional Services, the Minister of Municipal Affairs andHousing, Leaders of the opposition and the local MPP to reconsider the OPPfunding model to ensure it promotes fairness, as Ontario Municipalities werepromised;

Page 4 of 10


Council Minutes March 20, 2014AND THAT staff prepare and post a notice and sample letter on the Bayhamwebsite encouraging residents and property owners to add their voice against theOFF and Ministry of Community Safety and Correctional Services (MCSCS)proposal that OPP billings be based on the number of households in themunicipality, as well as to significantly increase their charges for "fixed" costs."

CARRIED UNANIMOUSLY

6. PLANNING. DEVELOPMENT. RECREATION & TOURISM

(a) Correspondence dated February 28, 2014 from Ministry of Municipal Affairs andHousing regarding "Provincial Policy Statement, 2014 and Summary of Key Changes".File: DOO

The Planning Co-ordinator noted that she had participated in a webinar today and noted that thelist of key changes encourages agri-tourism and value-added purposes with concentration onpreserving agricultural lands, developing healthy and active communities, encouragingalternative transportation such as walking, cycling and other physical modes. New developmenton private services, previously limited to a maximum of five lots, are no longer limited to five,however, are assessed based on impacts to private water supply and other environmental impactsetc. As well, there are considerations to adapting unused road allowances into recreational trails.

2014-136


"THAT the Provincial Policy Statement, 2014 be received for information. tt

CARRIED UNANIMOUSLY

(b) Staff Report D2014-03 regarding "Land Division Committee - Future Considerations".File: Dl.Gen

The Planning Co-ordinator noted that there would be training required to assume theresponsibilities of the Land Division Committee at the lower tier level.

It was remarked there is already local representation at the County level, however, it wassuggested that a review may be appropriate in 5 years.

2014-137


"THAT Staff Report D2014-03 regarding the Elgin County Land DivisionCommittee be received;

AND THAT the Council of the Municipality ofBayham supports the option asrecommended in the County Staff Report dated March 31, 2011 updated February11,2014 that the County maintains the Land Division Committee."

CARRIED UNANIMOUSLY

Page 5 of 10



7. ROADS, AGRICULTURE & DRAINAGE

(a) Staff Report DR2014-001 regarding "Breedon Municipal Drain II

File: E09

2014-138


"THAT Staff Report DR2014-001 regarding the Breedon Drain be received;

THAT the CouncU of the Municipality ofBayham acknowledges the receipt ofReport #213216 dated February 20, 2014 for the Breedon Municipal Drain, asprepared by Spriet Associates, and filed with the Clerk on March 4,2014;

THAT Council set a date for the Public Meeting to be held on April 3, 2014 at 8:00p.m. to consider the Report;

AND THAT Staff be directed to mail a Notice of Public Meeting and Report to aUpersons assessed to this drainage works, in accordance with the Drainage Act."

CARRIED UNANIMOUSLY

(b) Request for discussion regarding remedial action for the bridge on Edison Drive.The Public Works Manager advised that he, Mayor Ens and Councillor Casier met with the ElginCounty Engineer Clayton Walters and CAO Mark MacDonald for a site meeting at the bridge onEdison Drive, Vienna earlier in the day. They had discussed what could be done to eitherupgrade the bridge or to provide suitable access for residents on the other side of the creek. Theoption to re-open Creek Road to the west and north to Light Line may be an option.

Council was in agreement that County Council be requested to direct their Engineering staff toproceed with steps to remedy the situation, with the expectation that the works be completed in2014.

2014-139


t

"THAT the County ofElgin be requested to take the necessary action to rectify thesituation caused by the downgrading of the bridge on Edison Drive, Vienna, byeither repairing or upgrading the bridge to a standard that will legallyaccommodate vehicles of heavier weights such as emergency, fuel, garbage trucksand farm machinery or by undertaking road construction to bring Creek Road,from Edison Drive to Light Line, to a level that will accommodate such vehicles andbe open for public use or any other option that is suitable to the Municipality'sneeds."

CARRIED UNANIMOUSLY

Page 6 of 10



8. PROPERTY. BUILDING & PROTECTIVE SERVICES

(a) Staff Report P2014-004 regarding "6208 Plank Road (Former Vienna Library)".File: A19

2014-140


"THAT Staff Report P2014-004 regarding tender bids for demolition of 6208 PlankRoad, Vienna be received;

AND THAT Council awards the contract to demolish the building at 6208 PlankRoad to PBR Excavating in the amount of $15,000 plus taxes."

CARRIED UNANIMOUSLY

(b) Correspondence dated March 14, 2014 from Trinity Anglican Church regarding "EasterSunrise Service"

File: C13

2014-141


"THAT the request from Fred SheUy on behalf of the Trinity Anglican Church tohave a Camp Fire type burn on the East Beach in Port Burwell near the disabledramp for the Easter Sunrise Service on Sunday April 20 between 5:00 and 8:00 a.m.be approved, subject to provision of proof of liability insurance coverage naming theMunicipality ofBayham as an additional insured in the minimum amount of$2,000,000;

THAT a burn permit be obtained;

THAT the permit fee of $25.00 be waived;

AND THAT the cleanup of the area be the responsibilty of the users."

CARRIED UNANIMOUSLY

(c) Memorandum C2014-04 regarding "Animal Rescue Facility".File: P01

2014-142


"THAT according to By-Law 2009-059, Section 4.6, Council authorizes TeresaPressey to operate an approved Animal Rescue Facility at 54726 Calton Line for theyear ending December 31, 2014;

Page 7 of 10


Council Minutes March 20, 2014AND THAT the Animal Rescue Facility is exempt from the requirement to pay a

licence fee for dogs in the facility for the purpose of rescue and adoption for the firstyear from the date such dog is harboured by or in possession of the RescueFacility."

CARRIED UNANIMOUSLY

9. FINANCE, ADMINISTRATION & PERSONNEL

(a) Cheque Register being Cheque #016253 to Cheque #016336 inclusive, except Cheque#016246 totaling $253,034.53 and Payroll Disbursements for the period ending March2, 2014 totaling $57,771.53.

2014-143


"THAT Cheque Register being Cheque #016253 to Cheque #016336 inclusive,except Cheques #016246 totaling $253,034.53 and Payroll Disbursements for theperiod ending March 2,2014 totaling $57,771.53 be approved."

CARRIED UNANIMOUSLY

(b) Memorandum C2014-05 regarding "Provincial Park Sewer Connection"File: L04

2014-144


"THAT By-Law 2014-004, being a by-law to authorize the execution of anagreement with the Minister of Natural Resources for the installation andconnection of sanitary sewer services to accommodate a trailer sanitary dumpingstation at the Port Burwell Provincial Park, be presented to Council for enactment."

CARRIED UNANIMOUSLY

10. ENVIRONMENT

(a) Bayham Water Distribution System 12 Month Surveillance Audit Report .File: E08

2014-145


"THAT the Bayham Water Distribution System 12 Month Surveillance AuditReport be received for information."

CARRIED UNANIMOUSLY

Page 8 of 10



(b) Bayham Water Distribution Quality Management Review 2013.File: E08

It was agreed that an open house be held at the Richmond water treatment plant in mid-April,with a public meeting to be held a few weeks after, once the invoices for the project have allbeen received and costs calculated. It was noted that the Public Health advisory for high levels ofsodium will continue as it used as part of the purification process.

2014-146


"THAT the Bayham Water Distribution Quality Management Review 2013 bereceived for information."

CARRIED UNANIMOUSLY

11. COMMITTEE OF THE WHOLE

(a) In Camera.

2014-147


"THAT the Council do now rise to enter into an "In Camera" Session of Committee

of the Whole at 8:45 p.m. to discuss:

personal matters about an identifiable individual, including municipal or local.

board employees."CARRIED UNANIMOUSLY

(b) Closed session minutes oftheregularmeetingof Council held February 20, 2014.

(c) Closed session minutes of the regular meeting of Council held March 6,2014.

(d) Closed session minutes of the special meeting of Council held March 11,2014.

(e) Confidential Staff Report regarding labour relations or employeenegotiations. (Firefighter Training Attendance)

(f) Out of Camera.

2013-148


"THAT the Committee of the Whole do now rise from the "In Camera" session at9:10 p.m."

CARRIED UNANIMOUSLY

Page 9 of 10



12. BY-LAWS

(a) By-Law Z627-2014 A By-Law to further amend By-Law Z456-2003

(b) By-Law 2014-004 A By-Law to authorize the execution of an agreement (SewerServices Installation and Connection)

(c) By-Law 2014-031 A By-Law to establish a levy for the year 2014 to adopt tax rates,provide for penalty and interest in default of payment and the collection thereof

(d) By-Law 2014-032 A by-Law to authorize the execution of an agreement (Larmour -agreement not available at time of publishing)

2014-149


"THAT By-Laws Z627-2014, 2014-004, 2014-031 and 2014-032 be read a first,second and third time and finally passed."

CARRIED UNANIMOUSLY

(e) By-Law 2014-030 A By-Law to confirm all actions of Council2014-150


"THAT confirming By-Law 2014-030 be read first, second and third time andfinally passed."

CARRIED UNANDÎOUSLY

13. ADJOURNMENT

(a) Adjournment2014-151


"THAT the Council meeting be adjourned at 9:15 p.m."

CARRIED UNANIMOUSLY

yÂ^jaôMAYOR CLERIC

Page 10 of 10


^ Page 1 of 1f

Lynda Millard

From: Margot Auber [[email protected]: Thursday, March 20, 2014 11:20 PMTo: Lynda MillardCc: Jim Tone

Subject: Polestars EventGood evening, Lynda. We have confirmed a date for the Polestars event - Wednesday, May 14.

In preparation for that, we have one request to make of Council with respect to fmanclal SUPPOrt^ andthat is'oniy for the-cost oft-shirts for each student and staff member at Ft. Burwell Public School towear on the day of the event and keep as a momento afterward.

We, as a group, have either found sponsors or supporters for all other elements of the event day, orcovered the costs ourselves.

At this point, we don't have an absolute final count on the number oft-shirts required. However to giveyou an ^pprox; idea; we believe it is close to 172 students and a dozen staff. Based on that, the financialsupport we are seeking is estimated as follows:

184t-shirtsAt a cost of $7.50 each to produceTotal Cost: $1,380.00 + applicable tax

We have a supplier who already has the artwork for the t-shirts and has produced a number for us to thispoint,-which we have sold to the general public to help raise funds for the event itself.

know financial support for the Polestars Program was on the agenda at a recent Municipal budgetmeetmgTbutam not aware of the final outcome. We hope our request fits within your budgetedparameters.

If you require additional information, please let me know. In the meantime, we look forward to yourthoughts.

Regards,Margot

3/21/2014

7:05 p.m. - Margot Auber - regarding Polestars Community Imp... of 141

^ Page 1 of 1

Lynda Millard

^1From: AMO Communications [[email protected]]

Sent: Monday, March 24, 2014 5:36 PMTo: Lynda Millard

Subject: Today - Release of Province's New Accountability MeasuresTO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

March 24. 2014

Today the government tabled a Bill that sets out numerous changes to the Broader PublicSector. Attached is information on what it means for municipal governments. It proposes torequire a municipal ombudsman for service delivery complaints and also proposes that theOntario Ombudsman has oversight whether or not there is a municipal ombudsman or closedmeeting investigator other than the Ontario Ombudsman. The government has clarified thatthe ombudsman (municipal or Ontario) will NOT have jurisdiction over police service boards,library boards, and others currently exempted. Please read the attached document so that youunderstand the scope of the changes which reflects AMO's initial briefing. AMO has alsoexpressed concerns that the MOU process was marginalized on this policy matter of thegovernment which is a major disappointment.

PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council,administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMObroadcasts to other municipal staff as required. We have decided to not add other staff tothese broadcast lists in order to ensure accuracy and efficiency in the management of ourvarious broadcast lists.

DISCLAIMER These are final versions ofAMO documents. AMO assumes no responsibilityfor any discrepancies that may have been transmitted with the electronic version. The printedversions of the documents stand as the official record.

3/25/2014

Correspondence dated March 24, 2014 from Association of Muni... of 141

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March 24, 2014

New Accountability and Transparency Act for Broader Public Sectorwith

Proposed New Requirements to Be Imposed on Municipal Governments

Today the government introduced new accountability legislation which is broad in scope and deals with, amongother matters:

o Expanding Ontario Ombudsman's role to municipalities, school boards, and publicly fundeduniversities; the processes for each will be somewhat different.

o Expanding the role of the Ontario Ombudsman after municipal local complaint processes arecompleted.

o Establishing a Patient Ombudsman to help patients resolve complaints against public hospitals, long-term care homes, and Community Care Access Centres.

o Providing Management Board of Cabinet the authority to obtain compensation information andregulatory authority to set compensation frameworks and undertake compliance audits applicable toexecutives of designated employers in the broader public sector (i.e., hospitals, universities, colleges,school boards, Hydro One and provincial hydro entities, Community Care Access Centres, and others ifprescribed) and require organizations to post their business plans and other relevant financialdocuments.

o Clarifying retention of emails and offences against wilful destruction, concealment, which is to apply tomunicipal governments as well through amendments to MFIPA.

o Identifying expenses of MPPs including out of riding expenses to be posted and 90 day timeline forposting.

o Changes to the Lobbyists Registration Act including additional investigation authority and increasedpenalties for non-compliance.

The Bill itself will not be available publicly until it is posted on the Legislature's website, which usually takes 24hours. It is a very large piece of legislation, amending numerous Acts.

At this point, we have few details to share about the proposed legislation. We do know that some of the details willfall to regulations, which means some questions may be challenging to get answers to in the short term. AMO isundertaking follow up meetings with Ministry of Government Services and Ministry of Municipal Affairs and Housingon an urgent basis.

On March 6, AMO shared with it members some early concerns when the Premier Wynne announced the high leveldirection within which she was proceeding. Since then, there has been no public information available other thanthat provided by the Ontario Ombudsman, who indicated then that he had input and had seen the draft legislation.Some of his previous commentary appears to be at odds with what the government shared today with AMO,particulariy with respect to local boards.

200 Uni'.'sraitv AVB., Suite 801 Toronto ON M5H 306 Canada I Tel: 416.971.9B56 I Fax: 416.971.S191 ] Toll-Fres in Ontario; 1.877.t2S,b527 lamoaamo.on.ca


What's new for Municipal Governments?

1. Oversight framework:

The government is proposing to maintain the closed meeting 'default' model and will apply this 'default' modelto municipal services complaints by individuals. In other words, municipal governments will be required to havetheir own municipal ombudsman and if not, then the Office of the Ontario Ombudsman would have jurisdictionas it does for closed meetings.

Even if there is a municipally appointed local ombudsman and closed meeting investigator, the Ontario.

Ombudsman would have the jurisdiction to investigate complaint(s) after a local ombudsman or closed meetinginvestigator process has been completed and reported. In practice, this could result in 'double oversight' andeffectively means a previous investigation is not necessarily the last stop. The Municipal Act and the TorontoAct already require the function of these positions to be independent and impartial; to maintain confidentialityand have credible investigative process.

in addition, we understand that the Ontario Ombudsman's Office could initiate a broader systemic investigation.

on its own if it identified a broader systemic matter as a result of one or more local ombudsman's complaintinvestigations or on its own.

2. Applicability to Local Boards:

We are told that the current local board definition, including its exception (section 223.1 of the Municipal Act) will notbe changed. In other words, police services boards, library boards, boards of health, boards of long-term care, andChildren's Aid Societies and municipal corporations created under S. 203 of the Municipal Act ^ will not be includedwithin the scope of any of investigators, including the Office of the Ontario Ombudsman. The Ontario Ombudsmanhas been suggesting publicly and to the media that his Office would have this jurisdiction.

AMO's Early Commentary:

AMD is disappointed that pre-consultation on this government's policy objective did not occur and that theProvince-AMO MOU process on this particular matter was marginalized.

The double oversight approach suggests that the government does not trust a municipal ombudsman or a.

closed meeting investigator to meet the Municipal Act's or Toronto Act's existing provisions for independenceand impartiality, confidentiality, and a credible investigative process. There has been no evidence provided bythe government that these systems are not functioning.

.)


There are a great number of questions related to the proposed legislation and how it would be implemented.

that will need explanation (e.g., will there be timeframes or other conditions for requesting a referral to theOntario Ombudsman; what changes will be needed to administer the legislation provincially and locally).

The government must clarify the proposed authority of the Office of the Ontario Ombudsman and make sure.

that it is fully understood by all.

AMO Contact: Pat Vanini, Executive Director, E-mail [email protected], 416.971.9856 ext. 316

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Mr. Paul Ens Operations London-WoodstockMayor, Municipality ofBayham Canada Post Corporation9344 Plank Rd., P.O. Box 60 951 Highbury Ave.Straffordville ON NO J 1YO London ON N5Y 1BO

Tracking #PP 271639959 CA March 24, 2014

Re: Potential closure on Saturdays and realignment of weekday hours at the Port Burwell Post Office

Dear Mayor Ens,,

Having the couirtry's largest retail network is not only important to the communities we serve, but also toCanada Post It's a competitive advantage that will help us to compete in growing markets such as parceldelivery, fuelled by online shopping.

However, with Lettermail volumes declining, we need to make smart choices to maintain local servicewithout becoming a burden on Canadian taxpayers because Canada Post has a mandate to remainfinancially self-sufficient. Our goal is to serve the people in your community when they use the post officemost. A careful review has determined that we have a very small number of local customers on Saturdays.Canada Post is therefore considering closing your post office on Saturdays only and realigning the hoursduring the week.

We will be holding discussions with the local representative of our employees' association, the CanadianPostmasters and Assistants Association (CPAA), and will communicate with you once these discussionshave occurred.

Rest assured that this potential change will take our customers' and your constituents' postal needs intoconsideration. We remain committed to providing postal services in urban and rural communities across thecountry. Please do not hesitate to contact me at the above address or at 519-457-5337, if you requirefurther information or assistance.

Yo truly,

i^i^rJohiTKrayer-KraussLocal Area Manager, London-Woodstock

Cc: L. Mader, Director, Delivery London-WindsorN. Miri, Regional LRW. Funston, L.A. Supt. TillsonburgR. Visentin, Manager Retail OptimizationS. Whyte, Central Region Retail OptimizationS. Beaton, Retail Network OfficerE. Knapik, Manager Media Relations

Correspondence dated March 24, 2014 from Canada Post regardi... of 141

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brotibro.ca1073T3lbot^t.rt. Thorn.. ON N5P1G4

^ T 519-6.^1-6195F 519-Lbl-619u

CREDIT UNION 1-800-3G1-LJ222

March 14, 2014

fi^lMunicipality of BayhamLinda Millard

9344 Plank Rd. P.O. Box 160Straffordville ON NOJ 1YO

Re: Community Builder Grant Program - Open House - ADril_9,_2014

Dear Linda Millard:

We are excited to announce that the local Branch Council of Libro Credit Union will be donating$10/000.00 this year to eligible youth-oriented projects in St. Thomas and Elgin County.

We are holding an Open House on Wednesday/ April 9, 2014 from 4:00 pm to 7:00 pm at theSt. Thomas Seniors' Centre, 225 Chestnut Street/ to give you the opportunity to speak with Librorepresentatives about your future projects, eligibility, and submission deadlines.

Libro continues its tradition in donating 5% of its annual profits back to the community. Grant requestsexceeding $10,000.00 can be made to our corporate offices in London/ Ontario.

For your information, we have attached a list of 2013 projects supported by Libro.

At the Open House/ we will also speak about our $50 2 Give campaign and our Cooperative YouthLeadership opportunities.

Please contact Mary-Lou Jones at (519) 631-6195 if you are able to attend.

Refreshments will be served.

See you there!

(^Chris Willemse

Branch Council Chair

Correspondence dated March 14, 2014 from Libro Credit Union ... of 141

5 Page 1 of 2

Lynda Millard fi^lFrom: AMO Communications [[email protected]]Sent: Friday, March 28. 201 4 5:20 PMTo: Lynda Miliard

Subject: AMO Breaking News - New Building Canada Fund AnnouncedTO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

March 28, 2014

New Building Canada Fund Announced

Agreement with Provincial Government Required to Allocate Funding inOntario

Today, the Honourable Denis Lebel, federal Minister of Infrastructure, Communities andIntergovernmental Affairs, announced the New Building Canada Fund is "open for Business"

The New Building Canada Fund, a ten-year, $14 billion national fund first announced in the2013 Budget, will support infrastructure over the next 10 years through:

A $4 billion National Infrastructure Component (NIC) for national projects;

Ontario will receive $2.7 billion of the Provincial/Territorial Infrastructure Component(PTIC) for regional and national projects

$270 million of the PTIC will be in the Small Communities Fund (SCF) for projects.

located in Ontario communities with populations 100,000 and under.

We know that these federal funding envelops generally require a 1/3 contribution from thethree orders of government and that the New Building Canada Fund is back-end loaded sothat the annual funding envelop gets larger several years out.

AMO understands that municipalities are eligible to apply for funding under all three fundsdepending on the project and its relation to the eligibility parameters. A guide to applying forNIC funding is available on the New Building Canada Plan web site.

At the same time, the federal government has announced today that it would be entering intodiscussions with the provinces and territories regarding the administration of the SmallCommunities Fund and would decide on projects for the PTIC funding jointly with the provincesand territories.

While the federal government has indicated that eligible proponents should contact theirprovincial ministries of infrastructure regarding PTIC and SCF projects, AMO expects that theOntario Ministry of Infrastructure will announce additional details once discussions with thefederal government have concluded. AMO is anxious to ensure the allocation for this year'sBCF funding flows to projects as quickly as possible. We believe this is a shared objective ofthe provincial and federal governments and therefore they will move quickly to deal with theadministrative details.

3/28/2014


of 2

AMO will update members on any new details as they become available.

AMO Contact: Craig Reid, Senior Advisor, E-mail creid®.amo.on.ca, 416.971.9856 ext. 334

PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council,administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMObroadcasts to other municipal staff as required. We have decided to not add other staff tothese broadcast lists in order to ensure accuracy and efficiency in the management of ourvarious broadcast lists.

DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibilityfor any discrepancies that may have been transmitted with the electronic version. The printedversions of the documents stand as the official record.

3/28/2014


\

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w. Friday, March 14, 2014

HOUSE OF COMMONSCHAMBRE DES COMMUNES

CANADA

Joe Preston MPTo: Organizations recognizing their VolunteersElgin-Middlesex-LondonRE: Volunteer Apnreciation Week

Volunteering is part of our identity as Canadians. Across the country,volunteers help make Canada more vibrant, safe and a great place to callhome. The Right Honourable David Johnston, Governor General of Canada,calls Canada Ma smart and caring nation." It's our dedication to communityinvolvement that has given us that reputation at home and around the globe.

The 2014 National Volunteer Week Campaign is approaching us quickly.Throughout the week of April 6th-12th, communities throughout Canada willbe celebrating their volunteers.

The Office of Joe Preston, Member of Parliament would like to acknowledgeyour volunteers and we are requesting that a list of volunteers is submittedto our office. Please submit your list by email to [email protected] or bymail to Joe Preston, MP ~ 2-24 First Ave. ~ St. Thomas, ON N5R 4M5.

If you have any questions, please feel free to contact my ofhce directly at519-637-2255

Sincerely,House of Commons

/^ /nJLoJe^,Room 1080

La Promenade BuildingOttawa, OntarioK1A OA6Tel.: 613-990-7769Fax: 613-996-0194

[email protected], ca

Joe Preston/"' onsfituencytw/

24 First Avenue Member of ParliamentUnit 2

St Thomas, Ontario Elgin-Middlesex-LondonN5R 4M5Tel.: 519-637-2255Toll-Free: 1-866-404-0406Fax: 519-637-3358

joe@joeprestonmp. ca

www.joepresfonmp.ca

Correspondence dated March 14, 2014 from Joe Preston, MP reg... of 141

Correspondence dated March 31, 2014 from Ministry of Consume... of 141

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Bayham Harbourfront Committee

Minutes

Held at the Municipal Office/ 9344 Road/ Straffordville, Ont.

March II/ 2014

7:00pm

Present: Earl Shea- Chair/ Ron Flick, RayTalbot/ Mark Ostryhon, Glen Underwood,Brenda Martin

Regrets: Lynn Acre, Tom Southwick/ Barry Wade

Call to Order:

1. The Chairman called the meeting to order at 7:00 pm.

2. Disclosure of Pecuniary Interest : None

3. Approval of the minutes

It was moved by R. Flick and seconded by G. Underwood that the minutes

of the February 11. 2014 meeting be accepted. Motion carried

4. Delegation: None

5. East Pier Bench Program: R. Flick reported 8 benches were order from

Weber's at the same price as last year. Benches are expected to be readyfor early spring. R. Flick has copies of the Bench Sponsorship Program formsavailable and asked this committee to help hand the forms to potential newsponsors.

6. Harbour Area Risk Assessment: E. Shea reported that, D. Aristone hasinformed him that the letter concerning the issue of potential containmentsin the harbour has been sent to Small Craft Harbour and the HFC would like

to request a copy of the letter.

Bayham Harbourfront Committee minutes of meeting held March ... of 141

7 Dredging Plans: M. Ostryhon informed the committee that Dundee Gas hasa maintenance permit with some limitation for some prop washing thisspring/ weather permitting. HFC asked the question whether or not CAO K.Kruger would have sent out any letters to the different ministry requestingpermits for the municipality for harbour maintenance inside the river ifneeded before he left.

8. East Pier Lighting Plans: G. Underwood reported the price for Lights on a15 ft. pole at a cost of $ 526.25 each this is the same light as Dundee Gashas on their lot and 1500 ft. of cable at a cost of approximately $ 2,000.RFlick contacted a company called King Luminaire for lighting a 15 ft. pole,arm, light/ freight and LED's. Included at a cost of $ 2/366.Each. E. Sheareported that CJDL Consulting Engineer for the East Pier review contactedand requested to supply a CAD plan of the pier .From this King Luminairewill calculate the wattage required for light standards. V Czerwinski has alsorequested a quote on Lighting from Koolen Lighting /Aylmer

9. Port Burwell Master Plan: Mayor Ens. Joined our meeting and E; Sheaasked the mayor on the status of the Master Plan Final Report and heresponded the report had gone out in late August and still awaiting on thefinal report.

10. Adjournment: & Next Meeting Date: It was moved by R. Flick andseconded by R. Talbot the meeting be adjourned at 8:30 pm to meet apain

on Tuesday April 8, 2014. it was noted that R. Talbot will be away on thisdate.

Bayham Harbourfront Committee minutes of meeting held March ... of 141

< C Q ^

MUSEUMS BAYHAMMinutes of March 19,2014 Meeting

Bayham Municipal Office, Straffordville, Ontario

Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer,Anna Schafer, Ron Bradfield, Brian Masschaele, Susan Start (guest)Regrets: Councillor Tom Southwick, Albert WhiteAbsent: Ray Maddox

1. CALL TO ORDER: Chairman called the meeting to order at 6:55 pm

2. DECLARATION OF PECUNIARY INTEREST: None

3. AGENDA: It was moved by M.Schafer and seconded by B. Masschaele thatthe agenda be approved with additions. Motion Carried.

4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that theminutes of the Februaryl2, 2014 meeting be approved as written. MotionCarried.

5. CORRESPONDENCE: None

6. MATTERS OUT OF THE MINUTES

a) Anchor Remounting: The repaired anchor was remounted successfullywith the Aylmer Express in attendance to photograph and record. B.Hickey,C.Buchanan, R.Bradfield, Ed Bradfield, LeRoy Richer were in attendancefor the occasion.

b) London Boat, Fishing & Outdoor Show: The Chairman thanked SusanStart for initiating our participation in this show and for negotiating ourdiscounted rate. He also thanked all those who helped with our display.There was a great deal of interest from the public.c) Disposal of fluorescent light tubes: Chairman Hickey reported that hewill dispose of the tubes at a facility in Aylmer.d) Items Removed from former Vienna Library/Town Hall: Membersremoved the following items, which will be sold at Shackleton's Auctionson March 20, 2014; 200 books, sewing machine, large retail scale, desk,lamp.f) Heritage Committee: After a discussion reviewing historical Bayhaminvolvement with LACAC, S. Start will approach Historical Societies togauge their interest in celebrating heritage buildings/sites without formaldesignations.

Museums Bayham minutes of meeting held March 19, 2014.File: ... of 141

MUSEUMS BAYHAMMarch 19,2014

-2-

g) EON Meeting Report: C.Buchanan, treasurer ofEON, reported a largetum-out for the March 6 meeting at Annandale House in Tillsonburg. Theguest speaker, Cathy Blackburn, Ministry of Tourism, Culture & Sports,gave an interesting talk. It was noted that Canada Revenue has ruled thatartefacts cannot be returned to original donors for any reason, because somedonors may have received tax credits for them. Bayham will host the May 1,2014 EON meeting at the Vienna Community Centre at 9:30 am.C.Buchanan & L.Millard will take care of refreshments. A tour of the Edison

Museum will conclude the meeting.

NEW BUSINESS:

A) Rick Mercer Invitation: Chairman Hickey proposed a partnership withElgin Military Museum to invite Rick Mercer for a tour of the HMCSOjibwa, the Marine Museum, the Lighthouse and lunch at S.Start'sheritage "lightkeeper's house". L.Acre will prepare a letter to EMM.

B) Condition of Existing Edison Museum Site: Although it appears thatthere is no imminent danger regarding the brickwork, the committee stillagrees that a new building, in a new location, is preferred.

C) St.Thomas Home & Garden Show: In partnership with Elgin County'sMuseum, Museums Bayham will participate March 28 - 30, 2014.

D) Flags: B.Hickey volunteered to rq)lace the damaged Canadian flag at theEdison Museum tomorrow with one of our new flags.

E) Summer Students: Clerk L. Millard will apply for provincial andfederal grants to subsidize student wages. She will also post 2014summer job positions on job website for students. Interviews take placein April or May.

9. NEXT MEETING: Wednesday April 9, 2014, at 7:00 pm Municipal office.

10. ADJOURNMENT It was moved by Ron Bradfield that the meeting beadjourned at 8:10 um.

Chauman Bev Hickey Secretary Lynn Acre

Museums Bayham minutes of meeting held March 19, 2014.File: ... of 141

Copy of resolution passed by the Municipality of Niagara Jan... of 141

s

^^ Wollaston Township Cio.N-

JXU^K : P.O. Box 99Coe Hill, ON KOL1PO

Tel: 613.337.57311:

^

Fax: 613.337.5789Email :[email protected]\^^/

Honourable Kathleen WynnePremier of Ontario

th11In Floor, 77 Grenville StreetToronto, Ontario M7A IB3

March 17,2014

Dear Premier Wynne,

Re: Provincial direction regarding development on private roads

This matter was considered by Council at its meeting held on February 28,2014 and in this regard Council adopted the following resolution:

WHEREAS Wollaston Township is a Rural area with thousands ofacres of undeveloped lands;

AND WHEREAS the best potential for growth for the Ruralproperties in Wollaston Township is tourism and recreational use;

AND WHEREAS the Township cannot afford to extend the existingnetwork of municipally maintained roads to grant road frontage tothese lands;

AND WHEREAS the Ministry of Municipal Affairs and Housing hasindicated that they may not support policies that will permit newdevelopment to occur on the extensions of private roads, on newprivate roads or unopened road allowances;

THEREFORE BE IT RESOLVED THAT Wollaston Townshiprequests that the MMAH reconsider their policy direction regardingdevelopment on private roads and un-open road allowances;

AND FUTHERMORE THAT policies be developed to allowmunicipalities more autonomy to regulate their own development inways that are appropriate for their specific area;

Copy of correspondence dated March 17, 2014 from Wollaston T... of 141

AND FURTHERMORE THAT this resolution be circulated to the

Premier of Ontario, The Minister of Municipal Affairs and Housing,the Association of Municipalities of Ontario(AMO) and to otherRural Ontario Municipalities.

The above is for your information and any attention deemed necessary.

Sincerely,

Jennifer CohenClerk

Wollaston Township

Copy of correspondence dated March 17, 2014 from Wollaston T... of 141

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MEMO TO: Elgin Group - Municipalities

FROM: Jim Bundschuh, Director of Financial Services

DATE: March 21, 2014

SUBJECT: Actual 2013 Policing Costs

Attached are the actual policing costs for 2013 in the amount of $5,645,418. Thisis $301,926 better than budget. The Semi-Annual Reconciliation previouslyprovided a credit of $156,547, leaving a Final Year-End Reconciliation credit of$145,379.

The Final Year-End Reconciliation credit, which will be applied to your nextbilling, will be allocated to the municipalities as follows:

Allocation

Municipality % Share of (Rebate)

Bayham 13.40% $19,474Central Elgin 36.82% $53,525Dutton/Dunwich 8.62% $12,528Malahide 13.89% $20,186Southwold 11.87% $17,256West Elgin 15.42% $22,410Total $145,379

Please do not hesitate to contact this office if you require any additionalinformation.

Thank you,

Jim Bundschuh

Memo dated March 21, 2014 from County of Elgin regarding "Ac... of 141

O.P.P. COSTING SUMMARY Elgin Groupta

Actual Policing Costs for the period 365 Days in periodJanuary 1,2013 to December 31, 2013 365 Days in Year(See Attached Notes)

Salaries and Benefits

Uniform Members (Note 1) Positions $Inspector 0.67 87,755Staff Sergeant-Detachment Commander.Staff Sergeant 0.67 71,038Sergeant 2.66 259,176Constables 34.54 2,897,286Part-Time Constables (Note 2) 1.25 83,488

Total Uniform Salaries (Note 3) 3,398,743Overtime (Actual) (Note 3) 131,337Contractual Payout (Vacation & Statutory Holidays).. (Note 4) 154,321Shift Premiums (Note 5) 26,069Benefits (24.90% of Salaries; 2% of Overtime, Part-time 19.6%) .. (Note 6) 844,489

Total Uniform Salaries & Benefits 4,554,959

Civilian Members (Note 1) Positions $Detachment Administrative Clerk 2.66 147,468Communication Operators (Note 7) 207,704Prisoner Guards / Expenses (Note 8) 54,950Office Automation Support Salaries & Benefits (Note 9) 14,086Telephone Support Salaries & Benefits (Note 10) 4,775Operational Support Salaries & Benefits (Note 11) 155,460

Total Civilian Salaries 584,442Benefits (25.3% of Salaries; 19.7% Part-Time) (Note 6) 37,309

Total Civilian Salaries & Benefits 621,751

OSS Pay and Benefit Charge (Note 12)

Total Salaries & Benefits 5,176,710

Other Direct Operating Expenses (Note 13)

Communication Centre 10,266Operational Support 33,304RHQ Municipal Support 77,789Vehicle Usage 328,586Administrative Vehicle (Note 13 e) 9,788Telephone 48,862Office Supplies & Equipment 17,826Accommodation 21,407Uniform & Equipment 46,435Auxiliary Officers Per Diem (Note 14)Cleaning Contract 8,117Mobile Radio Equipment Repairs & Maintenance .. .. . 31,275Office Automation - Uniform 53,715Office Automation - Civilian 4,384

Total Other Direct Operating Expenses 691,754OSS ODOE Fee

2013 Total Actual Gross Policing Cosi 5.868.463Revenues Collected on Behalf of the Municipality (Note 15) (42,883)Provincial Services Usage . . .., (Note 1G) (180,162)

TOTAL ACTUAL ANNUAL 2013 POLICING COSTS $ 5,645,418Less TOTAL AMOUNT BILLED PER ESTIMATE $ 5,947,344DIFFERENCE $ (301,926)SEMI-ANNUAL RECONCILIATION CREDIT (if applicable) $ 156,547

FINAL YEAR END RECONCILIATION AMOUNT (Note 17} $ (145,379)


O.P.P. COSTING SUMMARY Elgin GroupActual Policing Costs for the periodJanuary 1,2013 to December 31,2013

NOTES TO STATEMENT

1) Uniformed salaries used for the reconciliation to actual costs are the January 1, 2013 salaries negotiated with the Ontario Provincial PoliceAssociation (OPPA). Civilian salaries are the salaries negotiated with the OPPA effective January 1, 2013,

2) Part-time Constables are classified as casual part-time. They are included in the overtime and shift premium calculations. They are notentitled to the Contractual payouts. They are entitled to certain benefits which are calculated at 19.6% of their salaries. Their positions arealso taken into consideration for the calculation of other direct operating expenses.

3) Salary & overtime reconciliation by rank and classification are detailed on the attached Schedule "A". Salaries (uniform and civilian).

4) Contractual Payouts are calculated using actual costs.

5) Shift Premium is calculated at $678 per Sergeant and Constable.

6) The benefit rates are 24.90% of salaries for uniformed officers, 25.3% for civilian staff, 19.6% for Uniform part-time staff, 19.7% for Civilianpart-time staff and 2% for overtime payments.

7) Communication Operator costs are calculated at $5,220 per uniformed member.

8) Prisoner Guards / Expenses are calculated at $1,381 per uniformed member.

9) Office Automation Support Salaries & Benefits are calculated at $354 per uniformed member.

10) Telephone Support & Benefits are calculated at $120 per uniformed member

11) Operational Support & Benefits are calculated at $3,907 per uniformed member.

12) Ontario Shared Services (OSS) Payroll and Benefit charge eliminated effective January 1,2012.

13) Other items are calculated as follows:

a) Communication Centre is calculated at $258 per uniform member.

b) Operational Support is calculated at $837 per uniformed member.

c) RHQ Municipal Support is calculated at $1,955 per uniformed member.

d) Vehicle Usage is calculated at $8,258 per uniformed member.

e) Administrative Vehicle is calculated at $9,788 annually.

f) Telephone cost is calculated at $1,228 per uniformed member.

g) Office Supplies & Equipment are calculated at $448 per uniformed member.

h) Accommodation is calculated at $538 per uniformed member.

i) Uniform & Equipment is calculated at $1,167 per uniformed member.

j) Cleaning Contracts are calculated at $204 per uniformed member.

k) Mobile Radio Equipment Maintenance is calculated at $786 per uniformed member.

I) Office Automation is calculated at $1,316 per uniformed member, included in the cost is one additional OPP Standarddesktop computer at an annual cost of $1,351 required for the Administrative Sergeant position.

m) Office Automation -Civilian is calculated at $1,648 per civilian member.

n) OSS Financial Services Fee 1.15% of Total Other Direct Operating Expenses eliminated effective January 1, 2012.

14) Effective January 1, 2011, the $300 per Auxiliary Officer will not be charged to the Municipalities.

15) Revenues collected on behalf of the municipality for the periodTotal Revenue Reimbursed to Municipality $ 42,883.46

16) A Provincial Services Usage (PSU) reduction of 3.07% of the actual policing cost is given to the municipality. This PSU compensates themunicipality for the deployment of officers to other areas in response to investigations or other occurrences deemed to be provincialresponsibilities.

17) The difference will appear on a separate credit note which will be forwarded to your municipality by Ontario Shared Services Bureau.


^.f

Ministry of Citizenship MInlstere des Affaires clvlques %and Immigration etde I'lmmlgrationMinister Minlstre

?tUt6" Floor 6<6tege400 University Avenue 400, avenue University Onta 0Toronto ON M7A2R9 Toronto ON M7A2R9TsL: (416) 325-6200 T61.: (416) 325^200Fax:(416)325-6195 T6E6C.: (416) 325-61S5

/-T\t^March 2014E^».

Dear Friends:

LINCOLN M. ALEXANDER AWARD 2014

Every year since 1993, the Government of Ontario has presented the Lincoln M. Alexander Award tohonour young Ontarians who have demonstrated exemplary leadership in contributing to theelimination of racial discrimination.

I am pleased to ask you to support this program by nominating an outstanding young person whomyou believe to be deserving of recognition. As the Minister of Citizenship and Immigration/1 will jointhe Lieutenant Governor in officially recognizing the award recipients at a special ceremony atQueen's Park on January 21, 2015, to mark Lincoln Alexander Day in Ontario.

Nomination forms and information outlining details of the program are available on my ministry'swebsite at www.ontario.ca/honoursandawards

Please take this opportunity to acknowledge a young person from your school or community who hasmade an important contribution to eliminating racial discrimination in Ontario.

For further information/ please contact the Ontario Honours and Awards Secretariat:416 314-7526, toll free 1 877 832-8622 or TTY 416 327-2391,

The deadline for nominations is May 31,2014.

Thank you for taking the time to consider a deserving young Ontarian for the Lincoln M. AlexanderAward

Sincerely/

i.

The Honourable Michael CoteauMinister

1(M(ff

Correspondence dated March 2014 from Ministry of Citizenship... of 141

^ Page 1 of 2

Lynda Millard pl-1From: AMO Communications [[email protected]]Sent: Friday, March 14, 2014 3:39 PMTo: Lynda Millard

Subject: OPP Steering Committee - Update 4

TO THE IMMEDIATE ATTENTION OF OPP POLICED COMMUNITIES

March 14, 2014

OPP Policed Communities: Update 4

Dear Colleagues:

AMO held its third OPP Billing Steering Committee meeting today. Senior officials from theOPP's Municipal Bureau, and the Ministry of Community Safety and Correctional Services,provided detailed explanations of what the OPP's proposed billing model is based on and theirperspectives on different alternatives.

In particular, the Committee explored the split between provincial and municipal funding for theOPP, and the split between the base costs for municipal policing and costs tied to calls forservices.

The Committee is exploring alternatives for OPP cost recovery and learned more about howmunicipal policing costs are allocated in other provinces, and how some other provinces dealwith their billing models. Finally, the Committee started to consider how the impacts ofchanging model variables could be managed, including implementation such as new provincialmitigation funding, and phasing changes in over time.

The one thing we know for certain is that change is coming. Through our work, we will beconsidering options and approaches which will be evaluated against the Committee's adoptedprinciples. (These were previously shared but are attached for ease of reference.)

The Committee recognizes that the Province wants to implement a new billing model for 2015.The Committee intends to complete its work the end of March/early April 2014 and it will meetagain on March 21, 2014.

In addition to improving the OPP billing model, Ontario's municipal governments are keenlyaware of the need to control growth in policing costs, and other emergency service costs.Ontario's municipalities cannot afford to fund emergency services at the expense of the manyother programs and services that make Ontario's communities healthier, safer and moreprosperous.

Together. One voice.

Yours truly,

3/20/2014


of 2

R.F. (Russ) PowersPresident

AMO OPP Steering Committee's Principles

Principles: The values which the Steering Committee will apply as it evaluates its review andanalysis of possible billing approaches:

1. Civilian oversight of police services is necessary [in democratic societies],

2. The OPP is accountable to the municipal governments it serves.

3. The billing model and the information upon which it rests must be transparent formunicipal governments and property taxpayers.

4. Municipal governments must have some voice as to the level of policing servicesrequired and able to pay for ("Pay for say" principle).

5. Policing is a service to people and property, occupied or unoccupied.

6. Outcomes need to be acceptable to the different interests of the municipal sector.

7. A new billing model should be predictable and stable over time.

8. A new model needs to validate what is included in base costs.

9. Billing model reform should also include legislative and regulatory change regardingpolicing.

10. Capacity to pay is an overarching consideration at local, regional, and provincial levels.This capacity is measured in part against the provision of other critical services that arevital to a community.

DISCLAIMER These are final versions ofAMO documents. AMO assumes no responsibilityfor any discrepancies that may have been transmitted with the electronic version. The printedversions of the documents stand as the official record.

3/20/2014


^

Ministry of Community Safety Mfnistere de la S6curit6 communautaire .^ ^fe1.

...I-t t

Sf^s.and Correctional Services et des Services correction nels 1

Office of the Minister Bureau de la ministre '^^Tasa^^

25 Grosvenor Street 25, me Grosvenor Ontarioth18'" Floor 18'6tage

Toronto ON M7A1Y6 Toronto ON M7A1Y6Tel: 416-325-0408 T61.: 416-325-0408Fax: 416-325-6067 T616C.: 416-325-6067

MC-2014-379

MAR 2 5 2014Ms. Lynda MillardClerk w[Municipality of Bayham P/ 7 oipfi9344 Plank Road. PO Box 160 ^ vf

Straffordvitle ON NOJ 1YO ^L.Jl

Dear Ms. Miltard:

The Honourable Kathleen Wynne, Premier of Ontario, has forwarded your letter regarding thecost of Ontario Provincial Police (OPP) policing services and the development of a new billingmodel.

I recognize that police costs are important to municipalities and that moving to a new billingmodel could have significant implications for some. The OPP and the Ministry of CommunitySafety and Correctional Services (MCSCS) have heard from many of the OPP's clientmunicipalities that the current billing model needs to be simpler, more transparent and fair forall.

The Auditor General of Ontario in his 2012 report told us the current OPP billing model is unfairand needs to change. His assessment is confirmed by the numbers - some municipalities inOntario are currently paying $0 per household for OPP policing services and some are payingmore than $1,000 per household - and all have access to the same level of service. This isclearly unfair.

That is why we are changing the model to make it more equitable. We will now be charging abase cost, which will represent the cost required for a municipality to have access to a police

I

service patrolling their neighbourhood, engaging in crime prevention, providing victim services,and a number of other proactive duties.

Please note this does not include the cost for OPP officers to carry out their provincial duties,such as patrolling the provincial highways and waterways as well as service provided tounorganized territories. These are costs borne by the province alone.

In addition to a base cost, there will also be a charge for 'calls for service.' We want to makesure everyone pays their share. But we also want to have a model that encouragesmunicipalities who have high crime rates and high calls for service to come together as acommunity and work on crime prevention.

The OPP and the MCSCS are currently refining the proposed billing model based on municipalfeedback, and will continue to engage with the Association of Municipalities of Ontario (AMO)Steering Committee on its design and implementation. No final decisions will be made until afterthese processes have concluded.

...12

Correspondence dated March 25, 2014 from Ministry of Communi... of 141

Ms. Lynda MillardPage two

It should be noted that the MCSCS and the OPP have engaged in extensive consultation withmunicipalities in reviewing the OPP's billing process:

In August 2012, the ministry and OPP released the Understanding OPP Municipal.

Policing Costs document. This document was produced in collaboration with AMO andmarks an important step in making the OPP's current billing methodology moreaccessible and transparent.In the spring of 201 3, 65 municipalities were invited to participate in consultations on theprinciples and assessment criteria for a new billing model (48 municipalitiesparticipated).Based on the feedback received from these sessions, all 324 municipalities policed by.

the OPP were invited to participate in a survey on various options for a billingmethodology.In the fall of 201 3,14 municipal engagement sessions were facilitated throughout the.

province where approximately 229 of the 324 municipalities policed by the OPP wererepresented by over 500 municipal officials for the express purpose of obtaining theirfeedback about the proposed billing model.Concurrent with the municipal engagement sessions, the ministry also hosted an online.

feedback portal for municipalities to submit written comments on the proposed billingmodel.

Our government has been committed to openness and transparency throughout this process.The results of our municipal engagement efforts are publicly available at: www.opp.ca.

The ministry is continuing to engage with AMO on the model, including options to phase-in thenew model in a way that is manageable for municipalities.

While I understand municipalities are awaiting information regarding the financial impacts of theproposed billing model to enable municipal budget forecasting for 20115 the modelhas not yetbeen finalized. I have also committed to all municipalities that as soon as the billing model iscompleted, the OPP will communicate fiscal impacts in a timely fashion.

In the meantime, the OPP will be happy to meet with you to discuss any additional questionsyou may have about the proposed billing model and the OPP billing review process.

As I have indicated to many municipalities policed by the OPP, the cost of OPP servicescompares very favourably to those of other municipal police services. The average perhousehold cost for OPP services in 2012 was $340, compared to an average per householdcost in 2012 of $784 for self-policed municipalities.

As minister, I can assure you that my ministry and the OPP continue to work diligently withmunicipal stakeholders to ensure effective, efficient and sustainable police service delivery inOntario.

Thank you again for your letter.

Sincerely,

^L^/ZW^X^Madeleine MeilleurMinister

c: The Honourable Kathleen WynnePremier of Ontario

Correspondence dated March 25, 2014 from Ministry of Communi... of 141

Staff Report DR2014-002 April 3,2014

CORPORATION OF THE MUNICIPALITY OF BAYHAM

STAFF REPORT

TO: Mayor & Members of Council Date: April 3, 2014

FROM: Drainage Superintendent Report: DR2013-002

SUBJECT: Breedon Municipal Drain

Purpose:

The purpose of this report is to hold a Public Meeting to consider Spriet Associates EngineersReport #213216 received from Spriet Associates dated February 20, 2014 and filed with theClerk on March 4,2014.

Background:

On July 4, 2013 the Clerk received a Petition for Drainage Works from Brian Breedon. On July18, 2013 Council appointed Spriet Associates to prepare a report under the Drainage Act, forconsideration of drainage for the affected lands known as Pt Lot 111, Concession NTR, Parts 1,2ofllR-6644.

On March 20, 2014 Council decided to proceed with Notices under the Drainage Act anddirected the Clerk to mail a Notice of Public Meeting to all interested parties. A Notice of PublicMeeting dated March 24, 2014, pursuant to Chapter D 17, Section 41 of the Drainage Act wasprepared; and this Notice confirmed that the Municipality will hold a Public Meeting onThursday April 3, 2014 at 8:00 p.m. to consider the proposed construction of the drainage worksknown as the Breedon Municipal Drain. The Notice of Public Meeting and a copy of theEngineer's Report was mailed to:

(a) Every landowner within the area requiring drainage.(b) Clerk of every other local municipality in which any land or road that is assessed for the

drainage works, or for which compensation or other allowances have been provided in the»

report is situate.(c) Any pubic utility, railway company or road authority that may be affected.(d) Long Point Region Conservation Authority.(e) The Ministry of Natural Resources.(d) The Director, of the Ministry of Agriculture, Food and Rural Affairs.

Pursuant to Section #42 of the Drainage Act, Council offhe initiating municipality shall give anopportunity to any person to withdrawal from the petition, sign the petition or speak to thematter. If, at the end of such Council meeting, the petition contains a sufficient number of namesto comply with Section #4, the Council may proceed to adopt the report by giving two readmgsby Council to the Provisional By-law and set the date for the first sitting of the Court ofRevision.

Staff Report DR2013-002 regarding "Breedon Municipal Drain".... of 141

Staff Report DR2014-002 2 April 3,2014

In addition, any owner of land assessed for maintenance or repair may appeal from theassessment contained in the Breedon Drain report #213216, which was served upon them byregular mail on March 21, 2014.

Staff Comments

Following the engineer's presentation at the Public Meeting, landowners and all other affectedparties are given the opportunity to voice fheir concerns relating to any aspect of the report. Iffor any reason the report should be reconsidered, Council may refer the report back to the

»

engmeer.

In addition landowners in the area requiring drainage shall be given an opportunity to withdrawor add their names to the petition. This shall include affected Municipalities if their lands orroads are within the area requiring drainage.

If the petition does comply with Section 4, Council may proceed to adopt the report by givingtwo readings to the attached Provisional By-Law.

Strategic Plan Goals:

Goal#5: Develop a new and improved infrastmctm'e network.

Recommendations:

"THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of theCorporation of the Municipality ofBayham hereby adopts Spriet Associates report#213216 dated February 20,2014, referred to as the "Breedon Drain" report;

AND THAT Provisional By-law #2014-033 be given first and second reading;

AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Noticeof the time and place of the first sitting of the Court of Revision to the affected partiespursuant to Section 46 (2) of the Drainage Act;

AND THAT a date of April 17,2014 at 8:00 p.m. be set for the first sitting of the Court ofRevision."

Respectfully submitted, Reviewed By,

s ^ f-ScUt^l a^_.^

^LA. ^

Drainage Superintendent David AristoneBill Knifton Acting Administrator


THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

BY-LAW NO. 2014-033

A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKSIN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN

KNOWN AS THE BREEDON MUNICIPAL DRAIN

WHEREAS the Engineer Spriet Associates on behalf of the Municipality ofBayham inaccordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the followinglands and roads be drained by drainage works:

Part Lot 111, Concession NTR, Parts 1, 2 of 1 1R-6644, Municipality ofBayham

AND WHEREAS, the Council of the Municipality ofBayham has procured Engineer ReportNo. 213216, prepared by Spriet Associates, dated February 20, 2014, which is attached hereto asSchedule "A", and forms part of this By-Law.

AND WHEREAS the estimated total cost ofconsfaucting the drainage work is $12,550.00;

AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;

NOW THEREFORE the Council of the Municipality ofBayham enacts as follows:

1. Engineer Report No. 213216, dated February 20, 2014 and attached hereto, is herebyadopted and the drainage works as therein indicated and set forth are hereby authorized and shallbe completed in accordance therewith.

2.1 The Corporation of the Municipality ofBayham may borrow, on the credit of theCorporation, the amount of $12,550.00, being the amount necessary for construction of thedrainage works.

2.2 The Corporation may arrange for the issue of debentures on its behalf for the amountborrowed less the total amount of,

(a) grants received under Section #85 of the Act;

(b) commuted payments made in respect of lands and roads assessed within themunicipality;

(c) monies paid under Subsection #61(3) of the Act; and

monies assessed in and payable by another municipality, and


By-law No. 2014-033 2

such debentures shall be made payable within five (5) years from the date of the debenture andshall bear interest at a rate not higher than the rate charged by a chartered bank of Canada.

A special equal rate sufficient to redeem the principal and interest on the debentures shall belevied upon the lands and roads as set forth in the attached Schedule "A" to be collected in thesame manner and at the same time as other taxes are collected in each year for five (5) years afterthe passing of this by-law.

4. For paying the amount of $0 being the amount assessed upon the lands and roadsbelonging to or controlled by the municipality, a special rate sufficient to pay fhe amountassessed plus interest thereon shall be levied upon the whole rateable property in theMunicipality ofBayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected.

5. All assessments of $250.00 or less are payable in the first year in which the assessment isimposed.

6. This By-law comes into force on the passing thereof and may be cited as the "BreedonMunicipal Drain".

READ A FIRST AND SECOND TIME this 3rd day of April, 2014 and provisionaUyrdadopted this 3" day of April, 2014.

MAYOR CLERK

READ A THIRD TIME AND FINALLY PASSED thisday of 2014.

MAYOR CLERK


COURT OF REVISION - MUNICIPALITY OF BAYHAM

Take notice that the Court of Revision of the Corporation of the Municipality ofBayham forconsidering and determining of Appeals to the said Court of Revision to the Assessment ofBy-law #2014-033 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICEin Straffordville on April 17, 2014 at 8:00 p.m. All notices of assessment appeal by an ownershall be served on the Clerk of the Municipality AT LEAST JO DAYS PRIOR to the first sitting ofthe Court.

Date of mailingCLERK


Staff Report PR2014-01 regarding "Designation of Lands as Pa... of 141

2013.09.038.09759 MUNICIPALITY OF BAYHAM 03/20/2014 11:26AM

Accounts PayableRoyal Bank

Cheque Register- 03/20/2014

Invoice Invoice Cheque ChequePayee Number Date Type Amount Number

000154 CANADIAN KOOL WATER

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Cheque Amount - 64.00001984 COMMISSIONAIRES

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1st Qrtr Levy 2014 1ST QUARTER LEVY 03/05/2014 630.00 016347

Cheque Amount - 630.00000212 COUNTY OF ELGIN

1st Qrtr Levy 2014 1STQRTRLEVY 03/05/2014 750,780.00 016348

Cheque Amount - 750,780.00000250 DEL-BAC SALES LIMITED

248288 PAPER TOWELS, KLEENEX 03/14/2014 146.66 016349

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1-43928-0 CRIMPS 03/13/2014 173.08 016350

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T064591 ELECTRIC SCISSOR LIFT 03/12/2014 284.20 016351

Cheque Amount - 284.20000334 FASTENAL CANADA

ONTIS76334 PARTS 03/03/2014 18.31 016352

ONTIS76421 RACHET, PARTS 03/05/2014 28.10 016352

ONTIS76490 PARTS 03/07/2014 610.40 016352

Cheque Amount - 656.81001718 FRANK ENNS

refund bldg deposit 6886 RICMOND RD 03/18/2014 1,500.00 016353

Cheque Amount - 1.500.00000357 G& K SERVICES CANADA INC

1518291693 SHOP TOWELS, FLOOR MATS03/12/2014 280.64 016354

Cheque Amount - 280.64002282 HENRY PENNER

reimburse credit CREDIT ON WATER ACCT 03/14/2014 200.00 016355

/^

Page

Cheque Register being Cheque #016344 to Cheque #016423 inclu... of 141



Cheque Register - 03/20/2014


Cheque Am ount- 200.00

000427 HYDRO ONE NETWORKS INC

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000588 MCBAIN SIGNS & GRAPHIC DESIGN

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14568 SIGNS 03/10/2014 81.36 016359

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73375 HOLDBACK 03/13/2014 15,170.78 016361

Cheque Amount - 15,170.78000660 RELIANCE HOME COMFORT

006 6310304721018Mar UNIT RENTAL - E.C.C. 03/11/2014 31.08 016362

Cheque Amount - 31.08001418 TELUS

016242498066 MOBILE HIGH SPEED 03/05/2014 44.01 016363


000879 THAMES VALLEY DISTRICT SCHOOL

1st Qrtr Levy 2014 1ST QUARTER LEVY 03/05/2014 309,031.00 016364

Cheque Amount - 309,031.00001015 WEAO

454-2465 2014 WEAO SYMPOSIUM 03/04/2014 480.25 016365

Cheque Amount - 480.25000966 WEBER'S WELDING & MFG

19004 SANDER REPAIR 03/12/2014 102.16 016366

Page 2






Cheque Amount - 102.16000969 WESTBURNE RUDDY ONTARIO

6251520 SHOP LIGHTING 03/03/2014 106.27 016367


Cheque Run Total - 1,125,463.84

Page 3






000023 AAROC AGGREGATES LTD

17017 WINTER SAND 02/28/2014 914.52 016368

Cheque Amount - 914.52000069 ASSOCIATION OF ONTARIO ROAD

143 cert#07-1052 CERTIFICATION RENEWAL 03/03/2014 169.50 016369

63cert#10-1136 CERTIFICATION RENEWAL 03/03/2014 169.50 016369

Cheque Amount - 339.00000114 BOB BUTLER

ink cartridge INK CARTRIDGE 03/22/2014 55.58 016370


001687 CESTA

1560 DRYSUIT REPAIR 03/26/2014 133.22 016371


002286 CHEMTRADE CHEMICALS CANADA

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course enrollment BASIC EMERGENCY MANAGEMEN 03/21/2014 100.00 016373


001012 CLEARTECH INDUSTRIES INC.

567152 SJC COVER SUPS, SLIDES 03/04/2014 21.07 016374.^

Cheque Amount - 21.07001432 CULLIGAN WATER

3309641 UNIT RENTAL - S.C.C. 03/16/2014 29.32 016375

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Mar'14 remit UNION DUES 03/26/2014 404.87 016376

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5638 INTERNET VOTING 03/10/2014 3,616.00 016378

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33439 BLACK BRASS PLATE 03/06/2014 36.73 016379


Page






000272 DYNAMIC FLUID PRODUCTS INC

-44247-0 PLUGS 03/21/2014 16.05 016380


001708 EASTLINK

8127522450005842Mar INTERNET/CABLE - FIREHALL03/10/2014 252.92 016381

8127522450011345 Mar INTERNET - OFFICE 03/10/2014 102.78 016381

8127522450050103 Mar INTERNET - GARAGE 03/10/2014 63.23 016381

8127522450110352Marc INTERNET - BW FIREHALL 03/10/2014 85.83 016381


001162 EDKETCHABAW

OGRA - reimburse OGRA CONFERENCE 03/26/2014 930.00 016382


000334 FASTENAL CANADA

ONTIS76554 4S BLIND PKG 03/10/2014 68.24 016383


002280 FRANK'S MOBILE SERVICE

10175 JD TRACTOR REPAIRS 03/12/2014 1,842.57 016384

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S14-068Hevenor LEGAL SERVICES 03/25/2014 1,763.82 016385

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Cheque Amount - 15,957.24

000217 IBI GROUP

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Page 2






Cheque Amount - 2,272.23001003 JARDINE LLOYD THOMPSON CANADA

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5300116748 BULK SAFE-T-SALT 03/14/2014 5,797.83 016389

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187-8701 OIL 03/19/2014 328.83 016391

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Page 3






Cheque Am ount- 541.96000658 OMERS

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50048772 VISION PRO 03/10/2014 63.27 016401


000742 RBC LIFE INSURANCE COMPANY

21842March'14 MARCH REMIT 03/27/2014 60.70 016402

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44388 TITLE SEARCH 002-001-29001 03/24/2014 342.39 016403

Cheque Amount - 342.39002287 ROBERT BRETON

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Cheque Am ount- 242.09

002216 SCM INSURANCE SERVICES "IN TRUST"

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advertising AD & MAP 03/21/2014 310.75 016406


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2014 membership MEMBERSHIP RENEWAL 03/25/2014 30.00 016407


000829 SPECTRUM COMMUNICATIONS LTD

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0000689826 3 MONTHS RENTAL 03/15/2014 57.63 016408

0000690388 HOLIDAY FEE - FAMILY DAY 03/15/2014 11.30 016408


000849 STRAFFORDVILLE COMMUNITY

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Page






656274 PIN. BEARING, BUSHING, SEALS 03/18/2014 967.55 016410

656917 BUSHINGS 03/18/2014 212.51 016410

656918 FLUID, PAINT, OIL 03/18/2014 714.48 016410

656919 SCREWS 03/18/2014 12.77 016410

Cheque Amount - 1,907.31002284 TATRO PARTS LTD

31247 FUSE PANEL, SPLASH PANEL03/14/2014 367.25 016411

Cheque Amount - 367.25001369 TILLSONBURG FIRE &

14-0012 FIREFIGHTER TRAINING 03/15/2014 559.35 016412


001002 TILLSONBURG FIRE & SAFETY EQUIPMENT

23748 RECHARGE EXTINGUISHERS03/07/2014 71.81 016413

Cheque Amount - 71.81001784 TOMSOUTHWfCK

OGRA - reimburse OGRA CONFERENCE 03/26/2014 930.00 016414

Cheque Amount - 930.00001571 TOWN OF TiLLSONBURG

2398 REPAIR TANK HOSE 03/19/2014 377.04 016415

Cheque Amount - 377.04000914 TOWNSHIP SOUTH-WEST OXFORD

200-2013 AUTOMATIC AID 54132 BEST LINE 01/01/2014 820.00 016416

Cheque Amount - 820.00001324 UNDERHILL BROS

88752 SNOWPLOWING 03/14/2014 403.98 016417

Cheque Amount - 403.98000935 UNION GAS LIMITED

273-2106196-9754Marc UTILITIES - E.C.C. 03/19/2014 432.63 016418

273-2106243-0725Marc UTILITIES - PUMP#1 03/19/2014 23.73 016418

Cheque Amount - 456.36002273 VERMEER CANADA INC.

30008056 VAC TRAILER RENTAL 03/13/2014 5,085.00 016419

Cheque Amount - 5.085.00001161 WAYNECASIER

OGRA- reimburse OGRA CONFERENCE 03/26/2014 930.00 016420

Cheque Amount - 930.00000966 WEBER'S WELDING &MFG

Page 5






19048 PLOW REPAIR 03/20/2014 502.44 016421

Cheque Amount - 502.44001059 WILLIAM KNIFTON

reimburse book PLUMBING BOOK 03/21/2014 97.60 016422

Cheque Amount - 97.60000986 WORKPLACE SAFETY & INSURANCE

1625314 Mar'14 MARCH'14 REMIT 03/15/2014 2,955.32 016423

Cheque Amount - 2,955.32

Cheque Run Total - 96,550.15

Page 6


A D p c A N A D A RUN: MAR 18 2014NO: AA Y R 0 L L T E c H N 0 L 0 G E s PA6E: 1161

D A I L Y u p D A T E R E p 0 R T80RW c 0 M A N 0 T A L s HST REG: l00057<l].3RTOOQ4MUNICIPALITY OF BAYHAM COMPANY PAGE:3

DEBIT DATE: MAR 19, 2014

TOT PACKETS - 2 DATE OF PAY:MAR 21. 2014

CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL

FEDL TAX 9,066.3<i 9,066.34 63,762.57 FEDL TAXNR TAX NR TAXPROV TAX PROV TAXEl CONT 2,196.28 2.196.2S 1^,597.^0 El COHTQPIP QPIPCAN PEN 4,835.16 <>,835.16 3l»508.24 CAN PENqc PEN QC PENQC HSF QC HSFON EHT 1,054.96 1,034.96 6,S96.21 ON EHTMB MET MB HETNL HAPSET NL HAPSET

TOT STATS 17,152.74 17,152.74 117,154.42 TOT STATS

CHEQUES CHEQUESDEPOSITS 37,709.35 37,709.35 2<iZ»58S.80 DEPOSITSUS DEPS US DEPSDED DEPS DED DEPSSAV DEPS SAV DEPS

TOT NPAY 37,709.35 37,709.35 242,533.80 TOT NPAY

RRSP RRSPRTI RTI

TOT PAYROL 54,862.09 54,862.09 359,718.22 TOT PAYROL

SERV CHRG 129.48 129.^8 1,369.15 SERV CHR6HST 16.8S 16.83 177.97 HST

GRAND TOT 55,008.<i0 55,008.10 561,295.34 GRAND TOT

ANALYSIS OF SERVICE CHARGES

ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 1'i 24.92 PAYROLL RUNS I 52.02PAY ADVICE FOLD 3L 7.75 COURIER FEE 13.03 DELIVERY SURCHARGE I 1.50

TOTAL S/C SUBJECT TO HST IS 129.48

TOTAL PAYROLL DEBIT IS 55,008.40 DEBIT INFORMATION: XXX XXXXX XXX1923

Cheque R

egister being Cheque #016344 to C

heque #016423 inclu... of 141


STAFF REPORT

TO: Mayor and Members of Council DATE: April 3, 2014FROM: Randy White - Fire Chief FILE:

SUBJECT: Health and Safety Policy Approval NUMBER: P2014-006

Purpose

Under the Occupational Health and Safety Act. an employer must prepare and review at leastannually a written occupational health and safety policy/ and must develop and maintain aprogram to implement that policy [clause 25(2)(j)].

This report is to provide Council with a recommendation to approve the Health and SafetyPolicy Statement for all municipal departments.

Staff Comments

This statement should be signed by the employer at the highest level of management at theworkplace, thus indicating employer and senior management commitment. Therecommendation by staff is that the policy statement be signed by the Mayor. The statement isthen required to be posted on all Health and Safety boards in the municipality.

Attachments

1. Health and Safety Policy Statement

Recommendations

"THAT Staff Report P2014-006 regarding the approval of, and Mayor's signature on, theHealth and Safety Policy Statement be received and adopted by Council.

Respectfully submitted, Reviewed By:

<^§b5> ^^-Q^^\f\

ft

^\{^r\ ^&L^y\,4

y

Randy White Lynda MillardFire Chief Acting C.A.O.

Staff Report P2014-006 regarding "Health and Safety Policy A... of 141


Section 1.1 HEALTH AND SAFETY POLICY STATEMENT

The Corporation of the Municipality ofBayham is committed to ensuring asafe and healthy environment for its employees, visitors, and contractors, andthe prevention of occupational illness and injury in the workplace.

In order to achieve this objective, the Municipality will:

Comply with all relevant legislation and standards related to health and.

safety

Identify and control hazards which may result in occupational injuries or.

illnesses, or property damage

Develop, implement, and monitor health and safety programs to fulfil these.

objectives

Educate employees to increase the awareness of health and safetyprinciples throughout the Corporation and ensure that seniormanagement, supervisors, and workers have the skills to carry out theirresponsibilities

Ensure that supervisors monitor their workers' safety performance, and.

take appropriate disciplinary action when employees fail to comply withsafe work practices and procedures

Include health and safety as a criterion in evaluating job performance.

Establish a communication system to inform visitors about potential.

hazards, so as to ensure a safe and healthy environment for all

Review this policy annually with the Joint Health and Safety Committeeand/or Health and Safety Representatives..

In addition, all employees of the Municipality of Bayham commit toperforming their jobs safely and in accordance with legislativerequirements as well as Municipal Safe Work Procedures and Practices.

Signature: Date:

File: Word/Policy/H&S/2014H&S policy statement

Staff Report P2014-006 regarding "Health and Safety Policy A... of 141

Correspondence dated February 15, 2014 from Ben Reddekopp re... of 141

^ toLong Point Region Conservation AuthorityI-

4 Elm St., Tillsonburg, Ontario N4G OC4519-842-4242 or 1-888-231-5408 * Fax 519-842-7123Email: [email protected] - www.lprca.on.ca

March 21, 2014

Municipality of Bayham9344 Plank Rd, PO Box 160Straffordville ON NOJ 1YO

Attention: David Aristone, Actina Administrator1 ^

if'^i.''--f

Dear Mr. Aristone,

Please find enclosed the financial statements for the period ending December 31,2013.

Also enclosed are copies of the 2013 annual report for distribution to the Mayor andcouncillors.

Yqurs truly,

d '^itski,

General Manager

End.

Correspondence dated March 21, 2014 from Long Point Region C... of 141

The path has been set to assist municipalities in planning reviews.with the completion of LPRCA in conjunction with Conservation Ontario continues to lobby

the new 2014-2018 Long the province not only for continued support of local municipalrtiesPoint Region Conserration when it comes to providing assistance wrth implementingAuthority Strategic Plan^. After source water protection plans, but also continues to meet withnumerous meetings with staff local politicians to garner support for Conservation Ontario'sand Board members and a full Whitepaper that calls for the Ontario Government to revisit thebusiness review of LPRCA's funding relationship between the Ministry of Natural Resources andParks. Forestry and Watershed conservation authorities.Services operations, LPRCA isready to move forward over the ^n beha!fof the Board, I wish to thank all our staff for the great

next five years. The goals of the Plan are: work they do, as well as, our numerous partners who support ourefforts to make our watershed a great place to live.

1. To develop and maintain programs that will protect life andproperty from natural hazards such as flooding and erosion;

2. Maintain and enhance watershed health;

3. Link people to the environment through outdoor, education and

I ^Y^ J^^^icultural heritage experiences;

4. Maintain an organization committed to teamwork, positive '^^change and excellence; and

5. Work collaboratively with watershed stakeholders to deliverRoger Geysenshigh-value, efficient and innovative solutions.Chair

In particular under Goal #3, I look forward to continuing thecomprehensive review of our Parks with the aim of increasingrevenues and enhancing visitor experience. The new Strategic Planis a living document that will be revisrted annually by the Board inorder to ensure the organization is delivering on its commitmentto balance the environmental, social and economic needs of thecommunities ft serves.

Bsewhere, the LPRCA continues to work with neighbouringconsen/ation authorities and municipalrties to identify efficienciesin operations, reduce duplication of services and provide joint-marketing opportunities to enhance visitors' experiences whenthey come to the region. Currently LPRCA is working with theCatfish Creek, Grand River, Kettle Creek and Lower Thames Valleyconservation authorities on an updated shoreline management plan

2 wwwLPRCA.ON.CA 2013 ANNUAL REPORT


p last June. The Low Impact Development Project not only reducesartnerships - new andold - were critical to the LPRCA's impact on the local environment, but also is intended to

success of the Long Point serve as a demonstration site for others interested in finding outRegion Conservation Authority what they can do to improve local water quality.^^3.p:^°^ ^ Lon9 P°i"t "09i°" Conservation Authonty sold its former Hay^^Tîgn'fican!'nltlatives C^k office last fall A new parking lot was instaH^^^^to come to fruition last year the building in order to ensure continued public use of the adjoiningwas the acquisition of twopanôf^hoDâm tofarea^tralJyst6m:tewe^pRCAStartedacamPai9n

late in 2013 designed to raise resources to support restoration workWetlands in the Township on the Backhouse Mill National Historic Site. A dedicated group ofof South West Oxford. Thevolunteers has come forward to assist in the process that hopefullyJ

Township, along with the Town ofTillsonburg, Ducks Unlimited andwill lead to the implementation of restoration work in 2014 thatthe Ruffed Grouse Society partnered wrth LPRCA to acquire 29 would see the return of the mill stones to operational status.acres - bringing LPRCA's holdings within the Dereham Wetlands

Complex to about 322.7 acres. This environmentally significant On behalf of LPRCA I wish to thank all the volunteers, communitywetland supplies both water storage/retention and base flow to partners and various levels of government who work diligently toStony Creek, a tributary to Big Otter Creek. While this acquisrtion support the LPRCA during the year - together we are making ahas been in the works for some time, it all came together in 2013 difference.

thanks to the many partners who recognized a lot can be achievedwhen we all work together.

r.The Conservation Authority working with the support of the NatureConservancy of Canada also acquired approximately 45 acres onConcession 2 in the former Township of South Walsingham (NorfolkCounty) in early 2013. The property that is half-forested provides

to.^< <«

LPRCA with the opportunity to help the watershed in reducingCliff Evanitskisoil and wind erosion, enhancing water retention and conducting

environmentally-sound forest management practices. Genera/ Manager/Secretary- Treasurer

LPRCA's Low Impact Development Project at its administrationoffice took another step forward thanks to support from the RBC.Through RBC's Blue Water Project, LPRCA received $40,000for native plantings at its administration office including 1,500t

tree seedlings, as well as, tallgrass prairie plots at the front of theproperty representative of LPRCA's logo. The funding will also allowfor the installation of a bio-swale in the rear parking lot to assist withimproving water quality from storm event runoff before it enters localwatercourses. Volunteers from RBC, the Lions Club and the Townof Tillsonburg all participated in the successful launch of the project

www.LPRCA.ON.CA 2013 ANNUAL REPORT 3


^

Financial Statements of

LONG POINT REGIONCONSERVATION AUTHORITT

Year ended Deoember 31, 2013


c

LONG POINT REGION CONSERVATION AUTHORITYIndex to the Financial Statements

Year ended December 31, 2013

INDEPENDENT AUDITORS' REPORT

Statement of Financial Position

Statement of Operations 2

Statement of Changes in Net Financial Assets 3

Statement of Cash Flows 4

Notes to Financial Statements 5-12


/.kir^iAW^rKPMG LLP Telephone (519) 747-8800Chartered Accountants Fax (519) 747-8830115 King Street South Internet www.kpmg.ca2nd FloorWaterloo ON N2J 5A3

INDEPENDENT AUDITORS' REPORT

To the Board of Directors of Long Point Region Conservation Authority

We have audited the accompanying financial statements of Long Point Region Conservation Authority(the "Authority"), which comprise the financial position as at December 31 , 2013 and the statements ofoperations, changes in net financial assets and cash flows for the year then ended and a summary ofsignificant accounting policies and other explanatory information.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements inaccordance with Canadian public sector accounting standards, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are freefrom material misstatement, whether due to fraud or error.

Auditofs' Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we comply with ethical requirements and plan and perform an audit to obtainreasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosuresin the financial statements. The procedures selected depend on the auditors' judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud orerror. In making those risk assessments, we consider internal control relevant to the Authority'spreparation and fair presentation of the financial statements in order to design audit procedures thatare appropriate in the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the Authority's internal control. An audit also includes evaluating the appropriatenessof accounting policies used and the reasonableness of accounting estimates made by management,as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

KPMG LLP is a Canadian limited liability partnarship and a member firm of the KPMGnetwork of indapandanl member firms affiliated with KPMG International Cooperative("KPMG Irrternalional"), g Swiss entity.KPMG Canada prowdes services to KPMG LLR


r I

f-. I,- I/

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Page 2

Basis for Qualified Opinion

In common with .many not-for-profit organizations, the Authority derives revenue from donations andsundry cash sources, the completeness of which is not SLlsceptible of satisfactory .audit verification.Accordingly, our verification of these revenues was limited to the amounts recorded in the records ofthe Authority. Consequently, we were unable to determine whether any adjustments to these amountswere necessary.

Qualified Opinion

tn our opinion, except for the possible effects of the matter described in the Basis for QualifiedOpinion paragraph, the financial statements present fairly, in all material respects, the financialposition of Long Point Region Conservation Authority as at December 31, 2013, and of its financialperformance and its cash flows for the year then ended in accordance with Canadian public sectoraccounting standards.

/^/^ z^

Chartered Professional Accountants, Licensed Public Accountants

February 28, 2014Waterloo, Canada


LONG POINT REGION CONSERVATION AUTHORITYStatement of Financial Position

December 31, 2013, with comparative information for 2012

2013 2012

Financial Assets

Cash (note 3) $ 295,176 $ 341.344Investments (note 4) 6,641,806 6,327.982Accounts receivable 93,817 150,028Accrued receivable 12,597 147,865Other receivgbles 37,420 46,439

7,080,816 7,013,658

Financial Liabilities

Accounts payable and accrued liabilities 275.125 276,789Deferred revenue (note 6) 770.521 573.659

1.045.646 850,448

Net financial assets 6.035,170 6,163,210

Non-Financial Assets

Tangible capital assets (note 5) 6.152.126 5,651,321

Net assets $ 12,187.296 $ 11,814,531

Accumulated Surplus

Accumulated surplus - internally restricted (note 7) $ 981.680 $ 1,112,101Accumulated surplus - externally restricted (note 8) 5,053.490 5.051,109Accumulated surplus - tangible capital assets 6,152,126 5.651,321

Total accumulated surplus $ 12,187,296 $ 11.814.531

See accompanying notes to financial statements.

On behalf of the Board:

^ /^yi-t/h- Director~y

-^h ^.

-^^2&Director


LONG POINT REGION CONSERVATION AUTHORITYStatement of Operations

Year ended December 31, 2013, with comparative information for 2012

Budget Actual Actual2013 2013 2012

(note 10)

Revenue:Municipal levies:

General $ 1,001,390 $ 1,001,389 $ 994,047Special 126,200 126,199 106,000

Government grants:Provincial transfer 68,240 68;S40 68,240

Corporate/fixed services 100.330 293,924 163,939Community relations 8.100 8.287 3.886Watershed management services 231.317 353,656 302,470Conservation land

management - forestry 559.827 670,272 525,855Backus Heritage conservation area 410.208 390,837 366,145Conservation land management

- conservation parks 787,730 785.492 758.416Land donation 389,500Other 241,681 277,154 272,063Gain on disposal of tangible

capital assets 118.307Total revenue 3,535,023 4,483,257 3,561,061

Expenditures:Corporate/fbeed services 819.303 956,922 867,671Community relations 148,150 138,596 134,599Watershed management services 703,321 741,806 634.044Conservation land

management - forestry 502,075 627,083 544,316Backus Heritage conservation area 499.593 516,435 471,335Conservation land management

- consen/ation parks 588,055 663.971 582,845Other 448,474 465,679 453,085Fotal expenditures 3,708,971 4.110,492 3,687,895

Excess (deficiency) of revenueover expenditures $ (173,948) $ 372,765 $ (126,834)


2


LONG POINT REGION CONSERVATION AUTHORITYStatement of Changes in Net Financial Assets


2013 2012

Excess (deficiency) of revenue over expenditures $ 372,765 $ (126,834)

Acquisition of tangible capital assets (625,643) (189,154)

Disposition of tangible capital assets 1,562 6,736

Amortization of tangible capital assets 123,276 123.949

Change in net financial assets (128.040) (185.303)

Net financial assets, beginning of year 6,163,210 6.348,513

Net financial assets, end of year $ 6.035,170 $ 6,163,210


3


LONG POINT REGION CONSERVATION AUTHORITTStatement of Cash Flows


2013 2012

Cash provided by (used in):

Operating activities:Excess (deficiency) of revenue over expenditures $ 372,765 $ (126,834)Items not involving cash:

Amortization of tangible capital assets 123,276 123,949Gain on disposal of tangible capital assets (118,307)Loss on disposal of equipment 6,736

Changes in non-cash operating working capital:Accounts receh/able 56,211 38.648Accounts payable and accrued liabilities (1,664) 167,926Deferred revenue 196,862 157.256Accrued receivable 135,268 9,668Other receivables 9,019 33.731

773.430 411.080

Investing activities:Acquisition of tangible capital assets (625.643) (189,154)Purchase of investments (433,713) (203.791)Proceeds on maturities of investments 119,889 88,849Proceeds on disposal of tangible capital assets 119.869

(819,598) (304,096)

Increase (decrease) in cash (46.168) 106,984

Cash, beginning of year 341,344 234.360

Cash, end of year $ 295,176 $ 341.344


4


LONG POINT REGION CONSERVATION AUTHORITYNotes to Financial Statements

Year ended December31, 2013

1. Purpose of organization:

The Long Point Region Conservation Authority (the Authority) is established under theConservation Authorities Act of Ontario and works wrth local communities, and other partners, toachieve the conservation, restoration, development and responsible management of our water,land and natural habitats through programs that balance human, environmental and economicneeds.

The objectives of the Authority are as follows:

(a) To ensure that the Long Point Region watershed lands and waters are property safeguarded,managed and restored.

(b) To protect, manage and restore watershed woodlands, wetlands and natural habitats.(c) To develop and maintain programs that will protect life and property from natural hazards

such as flooding and erosion.(d) To provide opportunities for the public to enjoy, learn from and respect the watershed's

natural and cultural environments.

2. Significant accounting policies:

The financial statements of the Authority are prepared by management in accordance withCanadian generally accepted accounting principles for organizations operating in the localgovernment sector as recommended by the Public Sector Accounting Board (PSAB) of theChartered Professional Accountants of Canada. Significant aspects of the accounting policiesadopted by the Authority are as follows:

(a) Description of fund balances:

fnternaHy restricted funds are those with restrictions imposed by the Board of Directors.Internally restricted funds are as follows:

(i) The Education Centre Maintenance Fund for the maintenance of the BackusConservation Education Centre.

(ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas.

(iii) The Memorial Woodlot Fund for the donations to Memorial Woodlot Fund and cost toMemorial Woodlot Fund at Backus.

(iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements ofLee Brown Waterfowl M.A.

5


LONG POINT REGION CONSERVATION AUTHORITYNotes to Financial Statements, continued

Year ended December31, 2013

2. Significant accounting policies (continued):

(a) Description of fund balances (continued):

(v) The Capital Levy fund for capital additions, replacements or improvements within theAuthority.

(vi) Externally restricted funds are those with restrictions imposed by the individuals externalto the Board of Directors. Externally restricted funds are as follows:

revenues and expenditures related to the Backus Heritage Village are recorded inthe Backus Heritage Village Tmst Fund

revenues and expenditures related to the Lejghton and Betty Brown scholarshipsare recorded in the Leighton and Betty Brown Scholarship Fund.

(b) Revenue recognition:

The Authority follows the accrual method of accounting for contributions where unrestrictedcontributions are recognized as revenue when received or receh/able if the amount to bereceived can be reasonably estimated and collection is reasonably assured. Restrictedcontributions are deferred and recognized as revenue in the year in which the relatedexpenditures are incurred.

(c) Expenses:

Expenses are reported on the accrual basis of accounting. The accrual basis of accountingrecognizes expenditures in the period in which they are incurred and measurabfe as a resultof receipt of goods or services and the creation of a legal obligation to pay.

(d) Investments:

AH of the investments are classified as held-to-maturity investments and are carried atamortized cost using the effective interest rate method. The Board has the intention to holdthe investments until maturity.

6




2. Significant accounting policies (continued):

(e) Tangible capital assets:

Tangible capital assets are recorded at cost which includes amounts that are directlyattributable to acquisition, construction, development or betterment of the asset. The cost,less residual value, of .the tangible capital assets, excluding land .and landfill sites, areamortized on a straight-line basis over their estimated useful lives as follows:

Asset Useful Life - Years

Buildings and building improvements 50 yearsLand improvements 20 yearsEquipment 20 yearsComputers 5 yearsVehicles 10 yearsInfrastructure 20-50 years

Annual amortization is charged in the year of acquisition gnd in the year of disposal. Assetsunder construction are not amortized until the asset is available for productive use.

Tangible capital assefs received as contributions are recorded at their fair value at the date ofreceipt and also are recorded as revenue.

(f) Donations:

The Authority records cash donations as revenue in the year cash is received. Donatedmaterials and services are recorded as revenue and expenditure when the fair market valueof the material and services donated is verifiable, only to the extent the Authority has issued acharitable donation receipt for those materials and services.

(g) Use of estimates:

The preparation of periodic financial statements occasionally requires management to makeassumptions that affect reported amounts of certain assets and liabilities at the year-end dateand certain revenue and expenditures for the year then ended. Actual amounts may differfrom those estimates.

7


»


Year ended December 31,2013

3. Cash:

The cash balance is comprised of:

2013 2012

Internally restricted $ 285,226 $ 333,775Externally restricted:

Backus Heritage Village 4.332 3,366Leighton and Betty Brown Scholarship 5,618 4.201

$ 295,176 $ 341,344

4. Investments:

The Authority holds short-term guaranteed investment certificates, money market funds and cashwithin investments. The investment balance Is comprised of:

2013 2012

Government bonds, maturing at various dates between2015 and 2024, yields varying between 1.9% and 6.0% $ 2,905.000 $ 2,820,000

Corporate bonds maturing at various dates between2015 and 2024, yields varying between 1.9% and 6.0% 2.405.000 2,395,000

Guaranteed investment certificates maturing at variousdates bebveen 2013 and 2016, yields varying between1.0% and 3.85% 1,021.040 771,040

Money market funds, no specified maturity or yield 10.216 10,170

Cash 110,364 97,4616,451.620 6,093,671

Plus: accrued interest 22,801 22,825Plus: unamortized purchase premium 167,385 211.486

190,186 234,311

$ 6.641.806 $ 6,327,982

8




5. Tangible capital assets:

Accumulated Net book Accumulated Net bookBalance, amortization, value, amortization, value,Opening end of beginning, beginning end of end ofbalance Additions Disposals year of year of year Deletions Amortization year year

Land $ 3,371,516 $ 437,534 $ $ 3,809,050 $ $3,371,516 $ $ $ 3,809,050

Land improvement 12,939 12,939 647 647 12,292

Building 2,292.367 97,192 11.000 2,378,559 834,772 1,457.595 9,900 46,650 871,522 1,507,037

Equipment 343.388 11,660 331,728 135,999 207.389 11,198 14,313 139,114 192,614

Computers 176,340 1,376 177.716 118,508 57,832 17.807 136.315 41,401

Vehicles 376,362 36,348 412.710 162.578 213,784 27,939 190,517 222,193

Infrastructure 720.250 40,254 760,504 377.045 343.205 15.920 392,965 367,539

$7,280.223 $625,643 $ 22,660 $7,883.206 $ 1,628,902 $ 5,651,321 $21.098 $123,276 $1,731,080 $ 6,152.126

Q

Correspondence dated M

arch 21, 2014 from Long Point R

egion C...

of 141



6. Deferred revenue:

The Authority receives certain amounts principally from other public sector bodies, the proceedsof which may only be used in the conduct of certain programs or completion of specific work.Further, certain user charges and fees are collected, for which the related services have yet to beperformed. These amounts are recognized as revenue when the related expenditures areincurred or services performed.

Deferred revenue balance is comprised of;

Balance, beginning of year $ 573,659Externally restricted contributions 252,122Interest earned, restricted 63.825Contribution used in operations (119.085)

$ 770,521

7. Internally restricted funds:

Internally restricted funds are comprised of the following:

Balance, Transfer Transfer Balance,beginning from tD end

of year operations operations of year

Education CentreMaintenance $ 100,000 $ $ $ 100,000

OPG Forest Corridor 45,328 45,328Memorial Woodlot 13,217 898 14,115Lee Brown Waterfowl M.A.

Capital Replacement 26,825 3,565 14.974 15,416Capital Levy 169.883 126.200 120,723 175,360Unrestricted Reserve 756,848 370,671 496,058 631,461

$ 1,112,101 $ 501,334 $ 631,755. $ 981,680

10


LONG POINT REGION CONSERVATION AUTHORIP^Notes to Financial Statements, continued


8. Externally restricted funds:

Externally restricted funds are comprised of the following:

Balance, Excess Transfer Balance,beginning revenue over from end

of year expenditures operationrs of year

Backus Heritage Village $ 62,868 $ 964 $ $ 63,832Leighton and Betty Brown

Scholarship 115,741 1,417 117.158Backus Woods 4,872,500 183,715 183,715 4.872.500

$ 5,051,109 $ 186.096 $ 183,715 $ 5.053,490

9. Pension agreements:

The Authority makes contributions to the Ontario Municipal Employees Retirement System(OMERS), which is a multi-employer plan, on behalf of full-time members of staff and eligible part-time staff. The plan is a defined benefit pension plan, which specifies the amount of theretirement benefit to be received by the employees based on the length of service and rates ofpay. In 2013, the Authority's contribution toOMERSwas $113,488 (2012-$102,746).

10. Budget figures - 2013

The planned results and planned amounts (budget information) have been derived from thebudget approved by the Board on January 9,2013.

11


LONG POINT REGION CONSERVATION AUTHORIP^Notes to Financial Statements, continued ^


11. Segmented information:

ConservationConservation Backus land

Watershed land Heritage managemenVCorporate/ Community management management/ conservation conservation

fixed services relations services forestry parks Otherarea Total

Revenue:Levies $ 275.871 $ 140,050 $ 388,688 $ $ 61,486 $ $ 261,493 $ 1,127,588Grants 68,240 68,240Fees 293,924 8,287 353,656 390,837 785,492 277,154 2,109,350Forestry 670,272 670,272Donation 389,500 389,500Gain on disposal of

tangible capital assets 118,307 118,307otal revenue 1.077,602 148,337 810,584 670.272 452,323 785,492 538,647 4.483,257

Expenditures:Salaries and wages 495,823 104,980 518.242 201,631 333,698 338,043 230,777 2,223,194Administration 140.720 10,116 6,398 733 59,514 52,927 12,264 282,672Professional fees

and other services 54,726 8.790 157,549 301,471 27.202 121.053 12.986 683.777Depreciation 23,502 15,076 27,899 11,978 44,821 123,276Repairs andmaintenance 6,420 916 4,360 8.501 36.647 35,261 92,105

Motor pool 9,168 2,250 19.522 18.810 18,487 28,275 93.229 189,741Other 226,563 12.460 24,103 100,078 41,134 75.048 36.341 515.727

otal expenditures 956,922 138,596 741,806 627,083 516,435 663,971 465,679 4,110,492

Excess (deficiency) o1revenue over

expenditures $ 120,680 $ 9,741 $ 68.778 $ 43,189 $ .(64.112) $ 121,521 $ 72,968 $ 372,765

12

Correspondence dated M

arch 21, 2014 from Long Point R

egion C...

of 141

MUNICIPALITY OF BAYHAM

MEMORANDUM

DATE: MARCH 27, 2014

TO: Council FROM: Lynda Millard, Clerk

RE: Property Inquiry NUMBER: C2014-06

Staff received an inquiry on March 25, regarding an interest inpurchasing the old Firehall in Port Burwell for a potentialcommercial use.

Is Council interested in considering an offer?

r

Memorandum C2014-06 regarding "Property Inquiry".File: C13 of 141

MUNICIPALITY OF BA YHAM

MEMORANDUM

DATE: MARCH 27, 2014

TO: Council FROM: Lynda Millard, Clerk

RE: Fee Waivers NUMBER: C2014-07

At the budget meeting held on February 27th Council approved various feewaivers for use of the Vienna and Bayham (Straffordville) CommunityCentres.

It has come to staff's attention that the request from the Bayham HistoricalSociety was inadvertently missed in the approving resolution.

It is therefore requested that Council pass the following resolution:

"THAT Council approves a fee waiver for use of the BayhamCommunity Centre by the Bayham Historical Society for regularmeetings."

Memorandum C2014-07 regarding "Fee Waivers".File: F05 of 141

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MEMORANDUM

DATE: MARCH 31, 2014 NUMBER: C2014-08

TO: Cemetery Board Chairmen, Secretary-Treasurers & Members

FROM: Lynda Millard, Clerk

RE: HST, Cemetery fees & Comer Posts

Clerk's Note to Council: This is a copy of the Memo and draft by-law2014-035 being presented at the meeting of the Joint Cemeteries Board onApril 1, 2014, for consideration and recommendation to Council. Should theBoard recommend any changes to this by-law, the changes will be presentedat the Council meeting.

HST

Recently the Canada Revenue Agency completed an audit of theMunicipality's revenues regarding the Goods & Services Tax / HarmonizedSales Tax for the periods 2011-01 -01 to 2012-12-31.

As a result the Municipality has been advised by the CRA that HST must becollected on all cemetery sales and services (among other items) andsubmitted to the Municipality on a semi-annual basis.

The Municipality in turn will include these amounts in our semi-annualreport to the CRA and submit the funds that have been collected, as required.

This is reflected in an amended Cemetery Tariff/ Fee Schedule that includesthe amount ofHST to be collected for each sale and service provided foreach cemetery.

In this regard, staff will need to notify the local funeral homes that we nowrequire that they include HST on their payments to the Cemetery Boards orthe Municipality, as applicable.

Memorandum regarding "HST, Cemetery Fees & Corner Posts".Fil... of 141

Corner Posts

Recently our Public Works employees made up a number of small cementcomer posts to be installed upon the sale of a lot. This has been added to ourprice list at $10 for two, plus HST. Depending on the number of lotspurchased at any one time, it may not be necessary to have a comer post ateach comer (example - two lots purchased for a husband and wife side byside could require no more than four or six comer posts, depending whetherthe board wants the comers of each lot completely marked).

Recommendation

"That the Joint Cemeteries Board recommends to Council that By-law2014-035 authorizing changes to the Cemetery fee schedule, beapproved on Thursday, April 3, 2014."

Attachment: Draft By-law 2014-035


Tl

s^THE CORPORATION OF THE ^t


BY-LAW 2014-035

BEING A BY-LAW

TO FURTHER AMEND BY-LAW 2012-067

IMPOSING CEMETERY TARIFFS AND FEES

WHEREAS the Municipal Act 2001, S.O. 2001 c. 25, as amended, provides that the Councilof a local Municipality may by by-law, impose specific rates and fees to be charged formunicipal services;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham did on June7, 2012, by By-law 2012-067 adopt a schedule of Tariffs and Fees for Cemetery services, andon June 6, 2013 did by By-law 2013-055 amend By-law 2012-067;

AND WHEREAS the Council of the Municipality ofBayham deems it expedient to furtheramend such schedule;

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:

1. THAT the Schedule "A" of By-law 2012-067 imposing Tariffs and Fees, as amendedby 2013-055 be rescinded and replaced with Schedule "A" attached hereto, and shallremain in effect until amended or rescinded.

READ A FIRST, SECOND AND THIRD TIME THIS 3RD DAY OF APRIL 2014.

MAYOR CLERK


Municipality of Bayham Schedule "A" to B/L 2012-067

as amended by B/L 2014-035

9344 Plank Road, Box 160 Straffordville. ON NOJ 1YO Pg 1 of 2Tel: 519-866-5521 Email: [email protected] Web: www.bayham.on.ca

License # 3267732

Cemetery Tariff / Fee Schedule effective April 4,2014Fee HST@13%Total

Identification & marking of lot for burial $ 35.00 $ 4.55 $ 39.55

Identification & marking of lot for marker placement $ 35.00 $ 4.55 $ 39.55

Placement of up to 4 corner markers provided byinterment rights holder $ 35.00 $ 4.55 $ 39.55

Interment Rights Certificate - Transfer $ 35.00 $ 4.55 $ 39.55

Interment Rights Certificate = Resale $ 75.00 $ 9.75 $ 84.75

Interment Permission Form No charge

Cremation fee for opening & closing grave $200.00 $26.00 $226.00

Regular LotPurchase price of regular lot total $600.00 $78.00 $678.00

(Interments rights @ $300, C&M @ $300)Purchase price permits one interment in a lot. Purchaseprice permits the erection of a flat or upright marker,subject to approved by-laws.

Fee for each additional interment in a regular lot, subjectto completion of authorizing documents. $300.00 $39.00 $339.00

Two (2) cremation burials are permitted on top of a<nr?*CEI,<ncasket burial, provided the first interment is in a vault, ^r? *1 .fi

and subject to completion of authorizing documents. :/A&#-^^fe_BB?

Up to four (4) cremation burials only are permitted in aregular lot, subject to completion of authorizingdocuments.


Cemetery Tariff / Fee Schedule effective April 4,2014 Pg 2 of 2

(Continued) Schedule "A"to B/L 2012-067

as amended by B/L 2014-035Cremation Lot Fee HST®.13% Total

A cremation lot is 3' x 3'.

A maximum of two (2) cremation burials are permittedin a cremation lot, subject to completion of authorizingdocuments.

Purchase price of one cremation lot total $300.00 $ 39.00 $ 339.00(Interment rights @ $150, C&M @ $150)

Purchase price permits one interment in a lotPurchase price permits the erection of one flat markeronly, at a maximum size of 24" x 14", or less, on acremation lot, placed flush with the ground on top of a12" diameter post hole filled with a minimum depth of3 feet of concrete, subject to approved by-laws.Fee for each additional interment in a cremation lot,subject to completion of authorizing documents $300.00 $ 39.00 $ 339.00

Extra copy of Cemetery By-law/Booklet $ 2.00 $ 0.26 $ 2.26

Purchase of 2 small corner markers $ 10.00 $ 1.30 $ 1.30

(Approved by By-law 2014-035 on April 3, 2014)

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March 25, 2014

Mayor Paul EnsMunicipality of Bayham9344 Plank Road, Box 160Straffordville ONNO J 1YO

Dear Mayor Ens;

Thank you for your municipality's support of SCOR EDC. As a valued partner and neighbor we lookforward to working with you and the Council at the Municipality of Bayham

We have had a very busy year and continue to focus on our three priority areas which came as aresult of our Strategic Review in 2013. We have detailed some of the projects and other activitiesthat we have been working on over the past few months for your review.

Our Food Hub project is well underway and we continue to reach out to regional producers who areinterested in participating. We currently have five "hub sites" with Froese Vegetables in Bayhambeing one. Our project coordinator has been hired and we are in the early stages of implementingthe project and fine tuning our business plan.

SCOR EDC has been working with the 5 CFDC's that serve the region and we are expecting toreceive funding by this spring to bring additional capital to participating counties that will build on thelegacy fund created through the Sand Plains Community Development Fund. We will have anongoing role in marketing and steering the additional funding. There will be related components tothis program that will support smaller local community and organization development initiatives.

SCOR has been taking a lead role in pulling together businesses and municipalities impacted byrecent railway closures. We have hosted meetings to provide information to all regional stakeholdersand will continue to provide updates as they unfold.

We are also part of a project led by the Elgin Middlesex Oxford Workforce Planning and Develop-ment Board to look at skills shortages and opportunities, particularly in the apprenticeship programsin the region. We will also continue to focus on youth initiatives.

We will be hosting a visit from the Minister of Citizenship and Immigration in the first week of May sothat he can see the hnpact of newcomer attraction and settlement initiatives on rural regions andparticularly SCOR. This was a direct result of our ROMA delegation with the Minister.

4 Elm Street, Tillsonburg, ON N4G OC4, Telephone: 519-842-6333, [email protected]

Correspondence dated March 25, 2014 from South Central Ontar... of 141

1,

Our Board meets the last Thursday of the month and the meetings usually start at 9:00 am and rununtil about 11:30am. The meetings are usually held at the SCOR Offices but occasionally we dohold them in other locations. We ask that you appoint a member of Council to sit on the Board tooffer Bayham's viewpoints on projects, issues, and opportunities that involve the corporation. Ournext Board meeting is April 24,2014.

We are pleased to be working closely with you again and look forward for an interesting and pros-perous year to come for the region.

Kindest Regards,

.f,o.<^ .^^.1^^.'y *

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John LessifSCOR EDCChair

ec: Art LawsonLynda Millard - Bayham ClerkSCOR Board of Directors

4 Elm Street, Tillsonburg, ON N4G OC4, Telephone: 519-842-6333, [email protected]

Correspondence dated March 25, 2014 from South Central Ontar... of 141

MINUTES

Bayham Community Centres Committee

D K 'ft F<rBayham Municipal Office9344 Plank Road. StraffordviUc,ON

Thursday, March 27,20147:30 p.m.

Present: Councillors Wayne Casier and Ed Ketchabaw, Vienna Lions Club representative WilliamGheysen , Community Members at Large Diane Squires and Lynn Pmes, Bayham Community CentreManager Jackie Declerq and Secretary Lynda Millard.

Absent: Straffordville Lions Club rq^resentative Roy Stewart and Vienna Community Centre ManagerJackie Ringland.

1. Call to Order Chairman Wayne Casier called the meeting to order at 7:30 p.m.

2. Disclosure of Pecuniary Interest and the General Nature Thereof - None noted

3. Minutes of the meeting held January 16,2014

Moved by Diane SquiresSeconded by Ed Ketchabaw

"That the minutes of the meeting held January 16,2014 be approved as circulated."Carried

4. Business from Minutes

Updates BCCManager Declercq advised that the Medical Officer of Health has not yet attended to inspect thedishwasher temperature, however, the repainnan that attended provided comfirmation that it didmeet the proper temperature requirements when he attended.

The Secretary noted that:Ron Ball has completed the thermo imaging; the report was forwarded to the Engineer.

and circulated to committee members;a contractor has been contacted to provide a quote for installation of chain link fencingfrom the comer of the building down the embankment, Chairman Casier has agreed toattend on site when the contractor is available;thejanitor has installed weather stripping around the doors..

The following items are still outstanding:draft update for 5 year capital;BCC - price quotes to fix and / or replace the eavestroughs, downspouts and drain.

pipe/roof leaks;VCC - installation of upright handicap parking signage. The Secretary advised that thiswill be done prior to the upcoming election in October, if not before.

Bayham Community Centres Committee draft minutes of meeting ... of 141

The Secretary confirmed that the recommendation regarding damage deposits under item 6(d)was approved by Council, however, has not yet been incorporated into the Community Centresbooklet.

5. Reports & Correspondence

(a) 2014 Rentals to date (i) Vienna CC- received for information(ii) Bayham CC- received for information

(b) 2013 final & 2014 Budget actuals to March 25/14 -VCC & BCC - received for information

It was noted that the utility costs were higher at the VCC and that may be due to extreme coldthis winter requiring the additional use of the electric heaters.

The Secretary advised that $50,000 in Federal Funding for installation of a lift at the ViennaCommunity Centre has been received. The CBO is seeking an Engineered plan and will proceedto obtain quotes for the construction.

(c) StaffReport CC2014-01 regarding rates & fees was presented by the Secretary and discussed.

Moved by Diane SquiresSeconded by Lynn Pmes

"That Staff Report CC2014-01 be received;

That the Bayham Community Centres Committee recommends to Council that thecleaning fees for use of the Vienna and Straffordville Community Centres be increased andapproved as foUows:

a cleaning fee rate of $75 for partial hall and $120 for the whole /main hall, with or.

without kitchen use, be applied for use of the Vienna and Bayham (Straffordville)Community Centres by those approved for rental fee waivers;a cleaning fee of $45 apply to the Lions, Lioness and Eastern Star for regular meeting.

uses (partial hall);a cleaning fee of $75 apply to the Lions for regular Bingo use; and.

a cleaning fee of $ $75 apply to partial hall use and $120 apply to whole hall /main hall,with or without kitchen use, for funeral luncheons;

And that HST be added to all hall rental fees, including cleaning fees, as directed." Carried

(d) CBO report P2014-003 to Council re BCC - received for information

(e) Correspondence dated February 25, 2014 regarding Fair Business Practices Concerns

Discussion was had regarding whether to provide a list of caterers to would-be hall renters.It was agreed that a list of names of local caterers be provided either separately or on the rentalrates booklet.

(f) Draft update for 5 year capital - no update available


6. Other Business

The Secretary raised concerns regarding the occupancy limits through the fire code at the Viennahall, (without the Lions Den) which are posted as follows:

Upstairs

non-fixed seats is 537 people;.

non-fixed seats and tables is 368 people;.

non-fixed seats and tables with alcohol is 365 people.

standing space (with exit widths calculated) is 592 people;.

Downstairs

with non-fixed seats is 312 people;.

with non-fixed seats and tables is 246 people;.

with non-fixed seats and tables with alcohol is 213;.

standing space (with exit widths calculated) is 339.

She noted that the recommended capacity provided by the Engineer who compiled the designwork for the Fire Code upgrades, is based on existing washroom facilities, and indicates amaximum total occupancy for the whole building at 367.

An event held on February 1, 2014, (with food cooked and served on site, no alcohol), isestimated to have had at least 500 people, including children throughout the day.and evening. Itappeared that most of those attending were there for a considerable amount of the day (not astaggered time event). As well, with all the snow piled high, there was not enough parking roomin the lot and many cars parked along the nearby streets, including Fulton. This caused difficultywith snow plowing and salt/sanding efforts for the Public Works department. There was an icestorm that day/evening as well.

Following discussion, staff was requested to check with the Chief Building Official and the FireChief to discuss options to reduce capacity.

7. Concerns from Committee Members and/or Managers

Lynn questioned why Council supports having two community centres. Comments anddiscussion followed.

Wm Gheysen raised concerns regarding snow removal and failure to keep the access to the backstep at the north-east comer clear of snow.


A new paper towel dispenser is required in the Vienna downstairs handicap washroom.

J DeClercq requested more accessibility parking spaces and identified signage at the BCC. Itwas suggested that the Public Works Manager look at re- arranging at the east side of the parkinglot, parallel to the hall.

Staff will follow-up.

8. Next meeting date and adjournment

Moved by Lynn PruesSeconded by Diane Squires

"That the meeting be adjourned at 9:15 p.m., to meet again on Thursday, June 12, 2014 atthe Municipal Office at 7:30 p.m." Carried

nc

^fyy-i A»S^'Y^| > /J^^i.-iJ?yChairman Secretary


THE CORPORATION OF THE


BY-LAW 2014-036

BEING A BY-LAW TOIMPOSE RATES AND FEES

AND REPEAL BY-LAW 2012-022, AS AMENDED

WHEREAS the Municipal Act S.O. 2001, Chap. M. 25 as amended provides that the Council of alocal Municipality may by by-law, impose specific rates and fees to be charged for municipal services.

AND WHEREAS the Planning Act R.S.O. 1990, Chap. P. 13 as amended provides that the Council ofa local Municipality may by by-law, impose specific rates and fees to be charged for planning services.

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems it necessary toadopt a schedule of rates and fees for such services.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:

1. THAT effective upon final passing of By-law 2014-036 the Schedule of Rates and Fees as setout in Schedule "A" attached hereto and fanning part of this by-law is hereby adopted and shallremain in effect until amended or rescinded.

2. THAT By-law 2012-022 and any and all amendments thereto enacted by the Municipality ofBayham, setting out any such rates and fees be and are hereby rqsealed.

READ A FIRST AND SECOND TIME this 3rd day of April.

READ A THIRD TIME AND FINALLY PASSED tUs 3rd day of April 2014.

MAYOR CLERK


Schedule "A" Page 1By-law 2014-036

SCHEDULE 'A»

CLERK'S DEPARTMENT

ITEM FEE

SECTION 1: Licences & Services

Lottery Licences 3% of prize amountBingo 1% of prize amountLicence Minimum Fee $10

Trailer Park Licences Annually $50

Municipal Election Compliance Audit $25M.eeting Investigation Fee $25 (refundable if deemed valid issue)Affidavit Preparation $25 each

Document Certification/Commissioner of Oafh (Seniors' Pension Forms Exempt) $10Livestock Valuer $150

SECTION 2: Civil Marriage Solemnization ServicesCivil Marriage Ceremony in Municipality In Council Chambers $250 (Wednesdays l:00pm - 3:00pm )

Outside Council Chambers $250

Civil Marriage Ceremony Within or Outside boundaries of the municipality $250 (plus mileage charged at a rate of$0.45 per kilometre)

($100 non-refundable deposit is included in fee)Rehearsal Fee $75Renewal Fee $75

Note: All persons using a municipal facility must provide a "certificate of insurance" in the mmimum amount of $ 1,000,000coverage for the duration of this function. The "certificate of insurance" naming (he Municipality ofBayham as the certificate holdermust be presented to (he Marriage OfGciant a mimmum of five (5) business days prior to the ceremoney date. Additional rental feesapply to the Community Centre facilities in Vienna and StraffordviUe, as appUcable. Bookings for these facilities need to be madethrough the Community Centre Managers.

PLANNING DEPARTMENT

Planning FeesThe following are Planning Fees used towards the actual costs incurred by the Municipality during the review and approvalprocess. The applicant will be invoiced for the difference between the actual cost incurred and fhe fee collected, if required.If the fee collected exceeds the actual costs, a refund will be made. Full cost recovery shall be based on municipal stafftime and associated costs.

ITEM FEE

Official Plan Amendment Application $1000 plus $1000 depositZoning By-law Amendment Application $1000 plus $1000 depositTemporary Use Zoning By-law $1000 plus $1000 depositTemporary Use Zoning By-law Renewal $500 plus $1000 depositZoning Amendment to Remove Holding $500 plus $1000 depositMinor Variance Application $1000 plus $1000 depositSite Plan Application/Agreement $1000 plus $1000 depositSite Plan Agreement - properties with accumulative commerciaV

mdustriaVinstitutional building area of 150 sq.m. or less $250 plus $250 depositSite Plan Agreement Amendment $250 plus $250 depositDevelopment Agreement $1000 plus $1000 deposit



Plan of Subdivision Application $1000 plus $1000 depositDefense of Ontario Municipal Board Appeals $5000 deposit - full cost to applicantDevelopment Fre-consulting applicable photocopying feesPlanning Report $800

Note: Any legal or consulting fees over and above established rates will be added to all planning fees. These fees arecharged per lot, where applicable.

FINANCE DEPARTMENT

ITEM FEE

Tax Certificate $35Zoning Certificate $35BuUdmg/Dramage Work Order $35By-law/Fire Services Work Order $35Returned Payment Advice $30Utility Collection - Shut off Charges $110Penalty - Utilities 5%

Tax Sale Registration Process Full Cost Recovery

ADMINISTRATIVE SERVICES

ITEM FEE

Photocopying/computer print out - black/white $0.75 per pagePhotocopying/computer print out - colour copies $1.50 per pageFax $1.00 per pageGIS Property Map includmg the property & road only $7.00 per 8.5" X 11" page

$11.00 per 11" X 17" pageCopy of Zoning By-law $25Copy of Official Plan with coloured Schedules $35Blue Box $10

Municipal Pins Local Charitable/Not for Profit Groups requests for giveaways orexchanges etc. - First 15 pins free, each additional $1.00 (max 25 pins)Individuals - requests for giveaways/exchanges etc. or personal useFirst 5 pins free, each additional $1.00 (max 15 pins unless approved)

Municipal Key Fobs $1

County Road Map Full Cost RecoveryDiscover Bayham Mugs $5Vienna Historical Highlights fi-om 1853 to 2003 $10Bayham Memories & Milestones $12Councils and Historic Highlights $3

BUILDING DEPARTMENT

ITEM FEE

See applicable By-law for Building Services FeesSign Permit $50Municipal Lot Assessment $80



DRAINAGE DEPARTMENT

ITEM FEE

Drainage Reassessment $250

PUBLIC WORKS DEPARTMENT

FTEM FEERoad Access Permit $160Civic Addressing Application Blade, Post, Installation $95

to be paid as a condition of consentor in the case of existing lots, individual purchase

or at the time of building permit issuanceReplacement Blade Only $65

Replacement Post Only $30Oversized Load Permit - Municipal Roads See applicable By-law Regulating fhe Movement ofOver-Dimensional Vehicles

WATER/WASTEWATER DEPARTMENT

ITEM FEE

Water Connection Permit - water main to property line connection $170

Water Connection Inspection - property line to building $80

Water Meter (residential) mcluding Dual check valve & inspection $425Water meter register $308

Water meter register for pit application $337Dual Check Valve $29Water Meter bottom plate with gasket $14Water Meter - commerciaVmdustrial/institutional/multi-res full cost recoveryDual Check Valve - commerciaVmdustrial/mstitutionaVmulti-res fall cost recoverySewer Connection Permit $170Septage Receiving Facility - Disposal Fee $13.50 per cubic metre

FIRE & EMERGENCY SERVICES

ITEM FEE

Refer to Establishing and Regulating By-law

BAYHAM COMMUNITY CENTRE RENTAL FEES

BAYHAM fSTRAFFORDVD.LE) COMMUNFTY CENTRE Non -

Residents Residents

Main Hall-(with kitchen) Mon-Thurs & Sun 275 350

Fri & Sat 330 405

Plus Damage Deposit for Main Hall 320 320

(refundable less applicable damages, if any)

Main Hall-(without kitchen) Mon-Thurs & Sun 220 285



Fri & Sat 275 340

Non-

Residents Residents

Plus Damage Deposit for Main Hall or all day use with or without kitchen any day of week 320 320


Main Hall-Meetings (no kitchen) Up to 3 hrs + $30 each additional hour 130 130

Damage deposit based on 50% of rental fee for any partial use on amy day of the week(refundable less applicable damages)

Kitchen Only 55 65

Basement Only 55 65

Specific OrganizationsMartial Arts Program $35 per 2-3 hour evening scheduleCommercial Recreational Activity $50 per night 2-3 hoursZumba $35 per 2-3 hour evening

Notes: Straffordville Renters are responsible for all fire alarm response costsKitchen services are available with main hall area onlyOR kitchen services only available.The hall Manager and/or Municipal staff are authorized to use her/hisdiscretion in charging (he damage deposit (refundable

less applicable damages, if any) for either partial rentals or use of theentire facility, with or without the kitchen, betweenSunday and Thursday.

Above restrictions ensure minimal cleaning costs

VIENNA COMMUNrTY CENTRE Non -

Residents Residents

Entire Facility with KitchenMon-Thurs & Sun 275 350

Fri & Sat 330 405

Plus Damage Deposit for whole hall or all day use (refundable less applicable damages, if any) 320 320

Entire Facility without Kitchen Mon-Thurs & Sun 220 285

Fri & Sat 275 340



Non-

Residents Residents

Plus Damage Dqsosit for main hall or all day use with or without kitchen 320 320


Basement with Kitchen 140 185

without Kitchen 90 135

Main Hall & Bar Area Only - (no kitchen access) 200 250

Main Hall & Bar Area Only Meetings Up to 3 hours + $30 each additional hour 130 130

Kitchen Only 55 65

Damagedepositbasedon50%ofrentalfeeforanypiu'tialuseonanydayoftheweek.(refundable less applicable damages, if any)

Specific Organizations

Martial Arts Program $35 per 2-3 hour evening scheduleZumba $35 per 2-3 hour eveningComm Rec Activity $50,2-3 hrs evening

Notes: Vienna

Renters are responsible for all fire alarm response costs.Kitchen only services are available.Kitchen services are available with basement & whole hall rentals only.Upper bar area may be used with upstairs only rental - no access to kitchen.The hall Manager and/or municipal staff are authorized to use her/his discretion incharging the damage deposit (refundable less applicable damages, if any) for eitherpartial rentals or use of the entire facility, with or without the kitchen, between Sundayand Thursday.Above restrictions ensure minimal cleanmg costs.

ADDITIONAL COST INFORMATION Bavham fStraffordvme) & Vienna HaUs

Additional cleaning/ofher services required or requested will be charged on a cost recovery.

basis.

$20 key fee, refundable upon return to the Manager following the function..

$50 per hour will be charged to those failing to vacate the premises by 2:00 a.m..



Non-Refundable Deposit50% of rental fee is due at time ofbooking/signing and is not refundable.Balance of rental fee, plus any required deposit is due a minimum of two (2) weeks prior to the date offunction.

Cancellations require a minimum 30 days notice, prior to function, in writing, or full charge will apply.

Liability Insurance CoveraseAll parties renting the Straffordville or Vienna Community Centres must have a minimum of$1,000,000 liability coverage limit. A copy of proof of liability insurance coverage must be providedto the Community Centre Manager a minimum of two (2) weeks prior to any event, whether alcohol isbeing served or not. This includes functions when Council has approved a fee waiver.

Discount for Alcohol-Free Events

A rental fee discount of $20 will apply to whole hall or main hall with kitchen (StrafFordville) or wholehall (Vienna) functions when no alcohol is served.

Fee Waiver Notes:

All fee waivers are subject to an application for municipal assistance being submitted & approved byCouncil or upon special written request, at Council's discretion.

When Council grants a fee waiver request for use of the Community Centre property, a minimum fee tocover cleaning costs is required as follows:

Lions/Lioness & Eastern Star regular meeting (partial hall) $45Lions Regular Weekly Bingo $75Funerals & Others Partial $75

Whole/Main Hall $120

HST will apply to all hall rental fees and cleaning fees.


By-Law 2014-033 A Provisional By-Law to provide for drai... of 141


BY-LAW 2014-034

BEING A BY-LAW TO FURTHER AMENDBY-LAW NO. 2013-110

A BY-LAW APPOINTING MUNICIPALOFFICERS AND EMPLOYEES FOR THE

MUNICIPALITy OF BAYHAM

WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities mayappoint officers and employees as may be necessary for the purposes of the Corporation;

AND WHEREAS the Council of the Municipality ofBayham did pass By-law 2013-110 appointingofficers and employees;

AND WHEREAS the Council of the Municipality ofBayham did by By-law 2014-006 amend By-law 2013-110;

AND WHEREAS, the Council of the Municipality ofBayham deems it necessary and expedient tofurther amend By-law 2013-110 to remove the name of David Aristone as Acting Administrator /Alternate Community Emergency Management Co-ordinator and to appointSharon Larmour to the position of.Acting Administrator / Treasurer / Tax Collector.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:

1. THAT changes be made to the offices / positions and / or employees appointed to act in fhecapacity provided in the Municipality ofBayham for the purpose of administering and whereapplicable enforcing municipal by-laws and Provincial Statutes and Regulations associated witheach position and the approved job descriptions are to be fulfilled:

Office/Position Name

1. Acting Administrator/ Treasurer/Tax Collector Sharon Larmour

2. THAT the name of David Aristone be removed as Acting Administrator/Altemate CommunityEmergency Management Co-ordinator;

3. THAT this by-law shall come into force and take effect as of April 3, 2014;

4. AND THAT in all other aspects By-law 2013-110 remain in full force and effect

READ A FIRST, SECOND AND THIRD TIME AND FCSTALLY PASSED this 3rd day ofApril 2014.

MAYOR CLERK

By-Law 2014-034 A By-Law to appoint Municipal Officers a... of 141

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THE CORPORATION OF THE V (&a£->- ,t t-df

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BY-LAW 2014-035

BEING A BY-LAW

TO FURTHER AMEND BY-LAW 2012-067

IMPOSING CEMETERY TARIFFS AND FEES

WHEREAS the Municipal Act 2001, S.O. 2001 c. 25, as amended, provides that the Councilof a local Municipality may by by-law, impose specific rates and fees to be charged formunicipal services;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham did on June7,2012, by By-law 2012-067 adopt a schedule of Tariffs and Fees for Cemetery services, andon June 6, 2013 did by By-law 2013-055 amend By-law 2012-067;

AND WHEREAS the Council of the Municipality ofBayham deems it expedient to furtheramend such schedule;


1. THAT the Schedule "A" of By-law 2012-067 imposing Tariffs and Fees, as amendedby 2013-055 be rescinded and replaced with Schedule "A" attached hereto, and shallremain in effect until amended or rescinded.

RDREAD A FIRST, SECOND AND THIRD TIME THIS 3KU DAY OF APRIL 2014.

MAYOR CLERK

By-Law 2014-035 A By-Law to further amend By-Law 2012-06... of 141

Municipality of Bayham Schedule "A" to B/L 2012-067


9344 Plank Road. Box 160 Straffordville, ON NOJ 1YO Pg 1 of 2

Tel: 519-866-5521 Email: [email protected] Web: www.bayham.on.caLicense # 3267732

Cemetery Tariff / Fee Schedule effective April 4, 2014Fee HST@13%Total

Identification & marking of lot for burial $ 35.00 $ 4.55 $ 39.55

Identification & marking of lot for marker placement $ 35.00 $ 4.55 $ 39.55

Placement of up to 4 corner markers provided byinterment rights holder $ 35.00 $ 4.55 $ 39.55

Interment Rights Certificate - Transfer $ 35.00 $ 4.55 $ 39.55

Interment Rights Certificate = Resale $ 75.00 $ 9.75 $ 84.75

Interment Permission Form No charge

Cremation fee for opening & closing grave $200.00 $26.00 $226.00

Regular LotPurchase price of regular lot total $600.00 $78.00 $678.00

(Interments rights @ $300, C&M @ $300)Purchase price permits one interment in a lot. Purchaseprice permits the erection of a flat or upright marker,subject to approved by-laws.

Fee for each additional interment in a regular lot, subjectto completion of authorizing documents. $300.00 $39.00 $339.00

Two (2) cremation burials are permitted on top of a-,;".?.s-casket burial, provided the first interment is in a vault,

and subject to completion of authorizing documents.

Up to four (4) cremation burials only are permitted in aregular lot, subject to completion of authorizingdocuments.


Cemetery Tariff / Fee Schedule effective April 4,2014 Pg 2 of 2

(Continued) Schedule "A" to B/L 2012-067


Cremation Lot Fee HST(®13% Total

A cremation lot is 3' x 3'.A maximum of two (2) cremation burials are permittedin a cremation lot, subject to completion of authorizingdocuments.

Purchase price of one cremation lot total $300.00 $39.00 $339.00

(Interment rights @ $150, C&M @ $150)Purchase price permits one interment in a lot.Purchase price permits the erection of one flat markeronly, at a maximum size of 24" x 14", or less, on acremation lot, placed flush with the ground on top of a12" diameter post hole filled with a minimum depth of3 feet of concrete, subject to approved by-laws.Fee for each additional interment in a cremation tot,subject to completion of authorizing documents $300.00 $39.00 $339.00

Extra copy of Cemetery By-law/Booklet $ 2.00 $ 0.26 $ 2.26

Purchase of 2 small comer markers $ 10.00 $ 1.30 $ 11.30

(Approved by By-law 2014-035 on April 3, 2014)T.t. .t

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BY-LAW 2014-036

BEING A BY-LAW TOIMPOSE RATES AND FEES

AND REPEAL BY-LAW 2012-022, AS AMENDED

WHEREAS the Municipal Act S.O. 2001, Chap. M. 25 as amended provides that the Council of alocal Municipality may by by-law, impose specific rates and fees to be charged for municipal services.

AND WHEREAS the Planning Act R.S.O. 1990, Chap. P. 13 as amended provides that the Council ofa local Municipality may by by-law, unpose specific rates and fees to be charged for planning services.

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems it necessary toadopt a schedule of rates and fees for such services.


1. THAT effective upon final passing of By-law 2014-036 the Schedule of Rates and Fees as setout in Schedule "A" attached hereto and forming part of this by-law is hereby adopted and shallremain m effect until amended or rescinded.

2. THAT By-law 2012-022 and any and all amendments thereto enacted by the Municipality ofBayham, setting out any such rates and fees be and are hereby repealed.

rdREAD A FIRST AND SECOND TIME this 3ro day of April.

READ A THIRD TIME AND FWALLY PASSED this 3rd day of April 2014.

MAYOR CLERK

By-Law 2014-036 A By Law to impose rates and fees of 141


SCHEDULE (A»

CLERK'S DEPARTMENT

ITEM FEE

SECTION 1: Licences & Services

Lottery Licences 3% of prize amountBingo 1% of prize amountLicence Minimum Fee $10

Trailer Park Licences Annually $50

Municipal Election Compliance Audit $25

Meeting Investigation Fee $25 (refundable if deemed valid issue)Affidavit Preparation $25 each

Document Certification/Commissioner of Oath (Seniors' Pension Forms Exempt) $10Livestock Valuer $150

SECTION 2: Civil Marriage Solemnization ServicesCivil Marriage Ceremony in Municipality In Council Chambers $250 (Wednesdays 1:00pm - 3:00pm)

Outside Council Chambers $250

Civil Marriage Ceremony Within or Outside boundaries of the municipality $250 (plus mileage charged at a rate of$0.45 per kilometre)

($100 non-refundable deposit is included in fee)Rehearsal Fee $75Renewal Fee $75

Note: All persons using a municipal facility must provide a "certificate of insurance" m the minimum amount of $ 1,000,000coverage for the duration of this function. The "certificate of insurance" naming the Municipality ofBayham as the certificate holdermust be presented to the Marriage OfEiciant a minimum of five (5) business days prior to the ceremoney date. Additional rental feesapply to the Community Centre facilities in Vienna and Straffordville, as applicable. Bookings for these facilities need to be madethrough the Community Centre Managers.

PLANNING DEPARTMENT

Planning FeesThe following are Planning Fees used towards the actual costs incurred by the Municipality during the review and approvalprocess. The applicant will be invoiced for the difference between the actual cost incurred and the fee collected, if required.If the fee collected exceeds the actual costs, a refund will be made. Full cost recovery shall be based on municipal stafftime and associated costs.

ITEM FEE

Official Plan Amendment Application $1000 plus $1000 depositZoning By-law Amendment Application $1000 plus $1000 depositTemporary Use Zoning By-law $1000 plus $1000 depositTemporary Use Zoning By-law Renewal $500 plus $1000 depositZoning Amendment to Remo\ e Holding $500 plus $1000 depositMinor Variance Application $1000 plus $1000 depositSite Plan Application/Agreement $1000 plus $1000 depositSite Plan Agreement - properties with accumulative commercial/

mdustriaVinstitutional building area of 150 sq.m. or less $250 plus $250 depositSite Plan Agreement Amendment $250 plus $250 depositDevelopment Agreement $1000 plus $1000 deposit



Plan of Subdivision Application $1000 plus $1000 depositDefense of Ontario Municipal Board Appeals $5000 deposit - full cost to applicantDevelopment Pre-consulting applicable photocopying feesPlanning Report $800

Note: Any legal or consulting fees over and above established rates will be added to aU planning fees. These fees arecharged per lot, where applicable.

FINANCE DEPARTMENT

ITEM FEE

Tax Certificate $35

Zoning Certificate $35

Building/Drainage Work Order $35

By-law/Fire Services Work Order $35

Returned Payment Advice $30

Utility Collection - Shut off Charges $110

Penalty - Utilities 5%

Tax Sale Registration Process Full Cost Recovery

ADMINISTRATIVE SERVICES

ITEM FEE

Photocopymg/computer print out - black/white $0.75 per pagePhotocopying/computer print out - colour copies $1.50 per pageFax $1.00 per pageGIS Property Map including the property & road only $7.00 per 8.5" X 11" page

$11.00 per 11" X 17" pageCopy of Zoning By-law $25

Copy of Official Plan with coloured Schedules $35

Blue Box $10

Municipal Pins Local Charitable/Not for Profit Groups requests for giveaways orexchanges etc, - First 15 pins free, each additional $1.00 (max 25 pins)Individuals - requests for giveaways/exchanges etc. or personal useFirst 5 pins free, each additional $1.00 (max 15 pins unless approved)

Municipal Key Fobs $1

County Road Map Full Cost Recovery

Discover Bayham Mugs $5

Vienna Historical Highlights from 1853 to 2003 $10

Bayham Memories & Milestones $12

Councils and Historic Highlights $3

BUILDING DEPARTMENT

FTEM FEE

See applicable By-law for Building Services FeesSign Permit $50

Municipal Lot Assessment $80



DRAINAGE DEPARTMENT

ITEM FEE

Drainage Reassessment $250

PUBLIC WORKS DEPARTMENT

ITEM FEE

Road Access Permit $160

Civic Addressing Application Blade, Post, Installation $95

to be paid as a condition of consentor in the case of existing lots, individual purchase

or at the time of building permit issuance

Replacement Blade Only $65

Replacement Post Only $30

Oversized Load Permit - Municipal Roads See applicable By-law Regulating the Movement ofOver-Dimensional Vehicles

WATERAVASTEWATER DEPARTMENT

ITEM FEE

Water Connection Permit - water main to property line connection $170

Water Connection Inspection - property line to building $80

Water Meter (residential) including Dual check valve & inspection $425

Water meter register $308

Water meter register for pit application $337

Dual Check Valve $29

Water Meter bottom plate with gasket $14

Water Meter - commercial/industrial/institutional/multi-res full cost recoveryDual Check Valve - commercial'indusb-ial/institutionaVmulti-res full cost recoverySewer Connection Permit $170

Septage Receiving Facility - Disposal Fee $13.50 per cubic metre

FIRE & EMERGENCY SERVICES

ITEM FEE

Refer to Establishing and Regulating By-law

BAYHAM COMMUNITY CENTRE RENTAL FEES

BAYHAM CSTRAFFORDVILLE) COMMUNITY CENTRE Non -

Residents Residents

Main Hall-(with kitchen) Mon-Thurs & Sun 275 350

Fri & Sat 330 405

Plus Damage Deposit for Main Hall 320 320


Main Hall-(without kitchen) Mon-Thurs & Sun 220 285



Fri & Sat 275 340

Non-

Residents Residents

Plus Damage Deposit for Main Hall or all day use with or without kitchen any day of week 320 320


Main Hall-Meetings (no kitchen) Up to 3 hrs + $30 each additional hour 130 130

Damage deposit based on 50% of rental fee for any partial use on any day of the week(refundable less applicable damages)

Kitchen Only 55 65

Basement Only 55 65

Specific OrganizationsMartial Arts Program $35 per 2-3 hour evening scheduleCommercial Recreational Activity $50 per night 2-3 hoursZumba $35 per 2-3 hour evening

Notes: Straffordville Renters are responsible for all fire alarm response costsKitchen services are available with main hall area onlyOR kitchen services only available.The hall Manager and/or Municipal staff are authorized to use her/hisdiscretion in charging (he damage deposit (refundable

less applicable damages, if any) for either partial rentals or use of theentire facility, with or without the kitchen, betweenSunday and Thursday.

Above restrictions ensure minimal cleaning costs

VIENNA COMMUNITY CENTRE Non -

Residents Residents

Entire Facility with KitchenMon-Thurs & Sun 275 350

Fri & Sat 330 405

Plus Damage Deposit for whole hall or all day use (refundable less applicable damages, if any) 320 320

Entire Facility without Kitchen Mon-Thurs & Sun 220 285

Fri & Sat 275 340



Non-

Residents Residents

Plus Damage Deposit for main hall or all day use with or without kitchen 320 320


Basement with Kitchen 140 185

without Kitchen 90 135

Main Hall & Bar Area Only - (no kitchen access) 200 250

Main Hall & Bar Area Only Meetings Up to 3 hours + $30 each additional hour 130 130

Kitchen Only 55 65

Damage deposit based on 50% of rental fee for any partial use on any day of the week.(refundable less applicable damages, if any)

Specific Organizations

Martial Arts Program $35 per 2-3 hour evening scheduleZumba $35 per 2-3 hour evening

Comm Rec Activity $50,2-3 hre evening

Notes: Vienna

Renters are responsible for all fire alarm response costs.Kitchen only services are available.Kitchen services are available with basement & whole hall rentals only.Upper bar area may be used with upstairs only rental - no access to kitchen.The hall Manager and/or municipal staff are authorized to use her/his discretion incharging the damage deposit (refundable less applicable damages, if any) for eitherpartial rentals or use of the entire facility, with or without the kitchen, between Sundayand Thursday.Above restrictions ensure minimal cleaning costs.

ADDITIONAL COST INFORMATION Bavham fStraffordvme) & Vienna HaUs

Additional cleaning/other services required or requested will be charged on a cost recovery.

basis.

$20 key fee, refundable upon return to the Manager following the function..

$50 per hour will be charged to those failing to vacate the premises by 2:00 a.m..



Non-Refundable Deposit50% of rental fee is due at time ofbooking/signing and is not refundable.Balance of rental fee, plus any required deposit is due a minimum of two (2) weeks prior to the date offunction.

Cancellations require a mmimum 30 days notice, prior to function, in writing, or full charge will apply.

Liability Insurance CoveraseAll parties renting the StrafFordville or Vienna Community Centres must have a minimum of$1,000,000 liability coverage limit. A copy of proof of liability insurance coverage must be providedto the Community Centre Manager a minimum of two (2) weeks prior to any event, whether alcohol isbeing served or not. This includes functions when Council has approved a fee waiver.

Discount for Alcohol-Free Events

A rental fee discount of $20 will apply to whole hall or main hall with kitchen (Straffordville) or wholehall (Vienna) functions when no alcohol is served.

Fee Waiver Notes:

All fee waivers are subject to an application for municipal assistance being submitted & approved byCouncil or upon special written request, at Council's discretion.

When Council grants a fee waiver request for use of the Community Centre property, a minimum fee tocover cleaning costs is required as follows:

Lions/Lioness & Eastern Star regular meeting (partial hall) $45Lions Regular Weekly Bingo $75Funerals & Others Partial $75

Whole/Main Hall $120

HST will apply to all hall rental fees and cleaning fees.


THE CORPORATION OF THEMUNICIPALITY OF BAYHAM

BY-LAW 2014-037

A BY-LAW TO ASSUME AND ESTABLISH LANDSIN THE MUNICIPALITY OF BAYHAM AS PART OF

THE OPEN PUBLIC HIGHWAY SYSTEM

(BOGUS ROAD)

WHEREAS the Municipality of Bayham acquired property for the purpose of improving and/orwidening the municipal road known as Bogus Road;

AND WHEREAS that portion of Bogus Road subject to the road assumption is identified asParts 2, 3 and 4 on Reference Plan 11R9734 and lying between the North Half of Lot 13Concession 4 and North Half of Lot 14 Concession 4, being a travelled road in Bayham;

AND WHEREAS the Council of the Municipality ofBayham desires to establish the said parcelof land as part of the open public highway system of the Municipality pursuant to Section 31(2)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.


1. THAT the parcel of land listed below and situated in the Municipality of Bayham in theCounty of Elgin be and the same is hereby assumed and established as part of the openpublic highway system of the Municipality ofBayham:

Description Public Hiehwav Name

Part 2 on Registered Plan 11R9734 Bogus Road

2. THAT this by-law shall take effect upon the date of its registration in theLand Titles Registry for the Registry Division ofElgin (No. 11).

3. THAT the Clerk or designate is hereby authorized to amend the parceldesignation noted in this By-law, if necessary, upon registration of this By-law.

READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THISrd3ro DAY OF APRIL 2014.

MAYOR CLERK

By-Law 2014-037 A By-Law to assume and establish lands a... of 141



BY-LAW NO. 2014 - 038

A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THEREGULAR MEETING HELD APRIL 3, 2014

WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;

AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.


1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held April 3, 2014 is hereby adopted andconfirmed as if all proceedings were expressly embodied in this by-law.

2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.

READ A FIRST, SECOND AND THIRD TIME and finally passed this 3rd day of April2014.

MAYOR CLERK

By-Law 2014-038 A By-Law to confirm all actions of Counc... of 141

the corporation of the municipality of …...spriet associates engineer's report #213216 dated...

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