the corporation of the city of stratford · pdf filesealed bids must clearly identify the...

THE CORPORATION OF THE CITY OF STRATFORD COMMUNITY SERVICES DEPARTMENT, PARKS DIVISION

TENDER REFERENCE: T16 - 02 Supply and Deliver One Latest Model Haul-All M-Class M1400 & Chassis Refuse Truck

CLOSING DATE: 2:00:00 p.m., Wednesday, March 30, 2016

NOTE: City of Stratford Offices are closed – Good Friday, March 25 and Easter Monday, March 28, 2016

THE CORPORATION OF THE CITY OF STRATFORD Supply and Deliver One Latest Model Haul-All M-Class M1400 & Chassis Refuse Truck

Community Services Department, Parks Division

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS 3

GENERAL TERMS AND CONDITIONS 7

SPECIFICATIONS 12

REFERENCES 18

BIDDER DECLARATION 20

TENDER FORM 22

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INSTRUCTIONS TO BIDDERS

1. Sealed bids must clearly identify the Bidder's Name and Company in the return address detail and be marked Supply & deliver one latest model Haul-All M-Class M1400 & Chassis Refuse Truck, Community Services Department, Parks Division” addressed to: City of Stratford, City Hall, ATT: Purchasing Department BID#: T16 - 02, P. O. Box 818, 1 Wellington Street, Stratford, Ontario, N5A 6W1 will be received up to: 2:00:00 p.m., Local Time, Wednesday, March 30, 2016 and opened publicly at the same location at: 2:15:00 p.m., Local Time, Wednesday, March 30, 2016

2. Each bid shall contain the full name of the party or parties bidding and the

signature of the parties bidding shall be in their respective handwriting. 3. Bids must be submitted on the forms provided. 4. Bids must be submitted on the forms provided. At the bid opening, Bid

submissions that do not have the Bid number and project description on the envelop shall be opened and placed with the appropriate Bid.

5. The intent of this project is to supply and deliver One (1) latest model Haul-All M-Class M1400 & Chassis Refuse Truck, as per attached Specifications, and as directed by Mr. Quin Malott1, Park, Forestry and Cemetery Manager at 519-271-0250 ext. 246.

6. All submissions shall indicate separately, Harmonized Sales Tax (H.S.T.). It is the responsibility of the bidder to verify with the Customs and Excise Branch of Canada Customs and Revenue Agency any rulings for payment of tax or tax exemptions. Prices quoted shall be in Canadian funds inclusive of customs, duty and freight and F.O.B. job site, Stratford, Ontario.

7. Prices quoted are to remain firm for acceptance for a period of ninety (90) days

after closing date unless otherwise stated herein.

8. The City of Stratford will not accept bids from bidders who are not registered under the Motor Vehicle Dealers Act. Bidders must also be registered dealers with the manufacturer of the equipment they are bidding on.

1 [email protected]

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mailto:[email protected]



9. Vehicle registration and plating in Ontario through the Ministry of Transportation shall be the cost and duty of the bidder and shall be included in the quoted price.

10. The bidder agrees to indemnify and hold harmless the city from and against all

liability statutes, laws and regulations and in respect to all claims that may arise or be made against the City, as pertains to the terms, conditions and specifications of this bid.

11. Bidders must fill in the spaces on the right hand side of the SPECIFICATIONS to

state their actual specifications for the respective designated unit, or if their specifications meet requirements outlined by The Corporation of the City of Stratford.

12. The vehicle and all the equipment furnished under this Contract shall be new and of the latest design, in the manufacturer's year being offered. Accessories not specifically mentioned, but necessary to furnish a complete unit shall also be included and conform to the best practice in quality of material and workmanship.

13. Bidders are to confirm and shall provide written confirmation from the authorized Haul-All distributor as to body compatibility to proposed chassis.

14. Bidders are to provide a delivery date. The supplier whose Bid is accepted shall

be required to maintain the delivery date as promised or the order may be cancelled at the option of The Corporation of the City of Stratford.

15. The manufacturer’s warranties shall be provided or clearly stated. The manufacturer’s brochures, specifications, drawings, illustrations, photographs and descriptive materials of the equipment tendered shall be attached to each Bid.

16. The City of Stratford is part of the Broader Public Service of the Province of Ontario and as such may be eligible for concessions (discounts) on vehicles included in the Ministry of Government Services Vendor of Record arrangement OSS-00163907.

17. Unless otherwise stipulated in writing, the terms of payment shall be net thirty (30) days from date of receipt of the invoice or net thirty (30) days from acceptance of goods, whichever is later.

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Community Services Department, Parks Division 18. No addendum(s) will be issued within 48 hours prior to bid closing. All

addendum(s) become part of the quotation documents and must be acknowledged and/or submitted as instructed with the bid. All addendum(s) will be posted on the City of Stratford website; Bid Opportunities2. It is the Bidder's sole responsibility to check the website for addendum(s) prior to submitting their bid. Any bid received without addendum(s) acknowledged and/or submitted as instructed will be rejected.

19. No bid will be accepted from any Bidder inclusive of its subcontractor(s), which

has a claim or instituted a legal proceeding or has threatened a claim or instituted a legal proceeding against The Corporation or against whom the Corporation has a claim or instituted a legal proceeding with respect to any previous contract, without prior approval by Council.

20. The lowest or any compliant Bid will not necessarily be accepted. The

Corporation of the City of Stratford reserves the right to accept or reject any or all bids, to award the contract to other than the bidder submitting the lowest bid, or on a split-order basis, lump-sum or individual-item basis, or such combination as shall best serve the interests of the City. The award is not based solely on price but on a combination of past performance, with the City of Stratford, if applicable, satisfactory reference checks and price.

21. Instances where a bid shall be rejected as unacceptable are:

Incomplete bids (all items put to tender are not bid). Bids are not properly signed and dated. Bids offered or received after the specified closing time.* Bids that contain restrictions placed on the goods or services, by the vendor. Bids completed in pencil, rather than typed or written in ink. Bids withdrawn by the vendor or his agent.** Bids completed on forms other than those supplied by The Corporation of the City of Stratford. Bids submitted without the required documentation attached or completed, bonding, etc. Bids that do not include samples (if requested).

2 https://www.stratfordcanada.ca/en/insidecityhall/bidopportunities.asp

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https://www.stratfordcanada.ca/en/insidecityhall/bidopportunities.asp



*Bids received after the designated closing time and date specified, will be returned to the vendor unopened. ** Request for withdrawal of a bid shall be allowed if the request is made before the closing time. Requests must be directed to the Manager of Financial Services by a Senior Official of the company with a signed withdrawal confirming the details. Telephone requests will not be considered. The withdrawal of the bid does not disqualify a bidder from submitting another bid on the same contract. No facsimile or email bids accepted.

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GENERAL TERMS AND CONDITIONS

1. INSURANCE: Before commencement of the work the Bidder must furnish to The Corporation of the City of Stratford, a Certificate of Insurance3 detailing such coverage as provided under the Commercial General Liability policy, Non Owned Automobile Liability policy and Standard Owners Automobile Liability policy, Coverage shall be effected by such Insurer(s) licensed in the Province of Ontario, Canada, and/or acceptable to The Corporation of the City of Stratford. The Commercial General Liability shall be on an “Occurrence basis”. “Claims Made” and/or Comprehensive General Liability policies are not acceptable unless approved in writing by the Manager of Financial Services. The policies will not be altered to the detriment of the City, cancelled or allowed to lapse without giving 30 days written notice to The Corporation of the City of Stratford and shall remain in force from Contract execution to the end of the Warranty period. The Corporation of the City of Stratford must be included as Additional Insured with respect to the Commercial General Liability policy. If the Certificate of Insurance is provided in a non-original form (e.g. a facsimile, photocopy or scanned electronic copy), the Bidder acknowledges and agrees that the City is fully entitled to treat any such Certificate as an original and that the Bidder will be responsible for the accuracy and validity of the information contained therein. The Bidder shall indemnify and hold harmless the Corporation of the City of Stratford, it officers and employees from and against any and all liabilities, claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, directly or indirectly arising out of the project attributable to bodily injury, sickness, disease or death or to damage to or destruction of tangible property caused by acts or omissions of the Bidder, its officers, agents, servants, employees, customers, invitees or licensees, or occurring in or on the premises or any part thereof and, as a result of activities under this contract.

3 https://www.stratfordcanada.ca/en/insidecityhall/resources/certificate_of_insurance.pdf

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https://www.stratfordcanada.ca/en/insidecityhall/resources/certificate_of_insurance.pdf


Community Services Department, Parks Division Mandatory Coverage:

(i) Commercial General Liability (IBC 2100 or its Equivalency) Shall include the Owner, its employees and Consultants as Insureds. The Corporation of the City of Stratford and such other entities as directed shall be added as additional Insureds. Minimum acceptable limits are $2,000,000 per Occurrence. The Commercial General Liability policy must include “Blanket Contractual Liability” and “Cross Liability” endorsements. Maximum Property Damage/Bodily Injury Deductible $2,500 for which The Contractor assumes full responsibility.

(ii) Non Owned Automobile Liability Policy

Minimum Limits of Liability $2,000,000 and coverage must be extended to include vehicles hired under Contract.

(iii) Standard Owners Automobile Liability Policy

Minimum Limits of Liability $2,000,000

(iv) The Corporation of the City of Stratford may require coverage for other hazards as required on a project basis.

(v) The Corporation of the City of Stratford reserves the right to modify the

insurance requirements as deemed suitable.

2. WORKPLACE SAFETY & INSURANCE BOARD: The successful bidder shall furnish a WSIB Clearance Certificate indicating their WSIB firm number, account number and that their account is in good standing. This certificate must be furnished prior to commencement of work, and shall provide additional certificates prior to the expiry date of the certificate on file during the term of the contract to ensure their WSIB account in good standing throughout the contract term.

3. PATENTS AND COPYRIGHTS: The Bidder shall indemnify and save harmless the Corporation from all and every claim for damages, royalties or fees for the infringement of any patented invention, trademark or copyright occasioned by him in connection with work done or material furnished by him under this Contract.

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4. ADVERTISING PROHIBITED Dealer’s name or any other advertising slogan other than the usual insignia applied by the manufacturer shall not appear on the new unit upon delivery.

5. COMPLIANCE WITH AODA ACCESSIBIITY STANDARDS: The Bidder shall comply with applicable Regulations of the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA), with regard to the provision of the provision of its goods or services contemplated herein, specifically:

• Ontario Regulation 429/07: Accessibility Standards for Customer Service, • Ontario Regulation 191/11: Integrated Accessibility Standards

The Bidder shall ensure that any employees, agents, volunteers, or others for whom it is at law responsible and who are involved in providing goods and services to the City of Stratford receive training as required by these regulations. The Bidder acknowledges that pursuant to the AODA, the City of Stratford must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. Please review The City's Accessibility Plan4. The Bidder further acknowledges that any documents it produces for the City of Stratford which may be posted to the City website or otherwise be published shall be prepared in accordance with City of Stratford Accessible Communications Reference Guide5.

4 https://www.stratfordcanada.ca/en/insidecityhall/resources/accessiblestandardsforcustomerservicepolicymanual.pdf 5 https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf

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https://www.stratfordcanada.ca/en/insidecityhall/resources/multiyearaccessibilityplan2013to2017.pdf

https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf

https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf



6. MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT (MFIPPA): In accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended, this is to advise that the personal information Bidders provide is being collected under authority of the Municipal Act and will be used exclusively in the selection process. All bids submitted become the property of The Corporation of the City of Stratford. Because of MFIPPA, Bidders are reminded to identify in their bid material any specific scientific, technical, commercial, proprietary, or similar confidential information, the disclosure of which could cause them injury. Complete bids are not to be identified as confidential.

7. CONFIDENTIALITY All requirements and information obtained by the Bidder in connection with the bid are the property of the municipality and its, Agencies, Boards and Commissions, and must be treated as confidential and not used for any purpose other than for replying to this bid and for the fulfillment of any contract.

8. DEMONSTRATION The City of Stratford reserves the right to have the bidder bring an existing operational vehicle, as tendered, upon request, to our site for a demonstration with our staff. This demonstration will assist with pre-purchase evaluation and pending approval of award.

9. ACCEPTANCE OF UNIT

The unit delivered under this tender shall remain the property of the seller until a physical inspection is made and thereafter accepted to the satisfaction of the City, and must comply with the terms herein and be fully in accord with the specifications and of the highest quality.

10. ALTERNATE(S)

An alternate unit will be considered, if the vehicle meets and/or exceeds the specification provided. Please provide details within the specification section of this document. Acceptance is at the sole discretion of the City of Stratford. Wherever an article, material or equipment is called for in the Specifications and drawing(s) by a specific manufacturer or vendor, the term “or acceptable approved equivalent”, if not suffixed shall be implied. The specific article, material or equipment mentioned, shall be understood as indicating the type, function, minimum standard or design, efficiency, compatibility and quality desired, and shall not be construed in such a manner to include comparable products of other manufacturers.

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Community Services Department, Parks Division To ensure that alternate materials and equipment meet the requirements of the City of Stratford, bidders must submit your proposed alternates NO LATER THAN Friday, March 18th, and shall attach a list of proposed alternates, if any, including all pertinent technical data and unit prices supplied by the manufacturer or vendor pertaining to such alternates. Approval of alternatives will be confirmed by issue of an addendum to the Tender documents NO LATER THAN Thursday, March 24th. Cost of additional work and modifications to the design due to the use of alternatives shall be borne by the Bidder. The right to accept an alternate shall be at the sole discretion of the City of Stratford.

11. AUTHORITY TO CHANGE: No changes shall be made from this document without the approval of the Department tendering. Staff does not have the authority to request changes.

12. ASSIGNMENT: The Bidder shall not assign, transfer, convey, sublet or otherwise dispose of this contract or his/her right, title or interest therein, or his power to execute such contract, to any other person, company or corporation, without the previous consent, in writing, of the Corporation’s officials, which consent shall not be unreasonably withheld.

13. TAKING THE WORK OUT OF THE CONTRACTOR'S HAND: Where the Bidder becomes bankrupt or insolvent, delays commencing or diligently executing the Work, abandons the Work or has otherwise failed to perform any of the provisions of the Contract, the City may, without previous notice and without process or suit at law, take the work out of the hands of the Bidder and have it completed by whatever means are considered necessary. In addition to any other remedy available in law or equity, the City may use all monies due on the Contract to correct or complete the work.

14. NO ADDITIONAL PAYMENT FOR INCREASED COSTS:

The amount payable to the Bidder under the contract will not be increased or decreased by reason of any increase or decrease in the cost of the work brought about by any increase or decrease in the cost of plant, equipment, labour, materials, or the wage rates set out and prescribed herein.

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SPECIFICATIONS The following is a list of the City’s requirements. Please check either YES or NO and provide any comments. REQUIREMENTS To supply and deliver one latest model Haul-All M-Class M1400 & Chassis Refuse Truck. 19,500 lb. cab and 4 x 4 chassis with left-hand side loading refuse body. The following are known makes, which comply with this specification. Other makes and models that meet or exceed specification must have prior approval of the City of Stratford. This specification describes a multipurpose municipal refuse compaction unit that is suitable in parks or for medium commercial duty. The unit shall be mounted on a conventional type truck and shall be capable of being a one-man operation. This unit shall be capable of collecting barrel containers manually and should have a proven self-loading container system that can be operated and powered by the vehicle to dump barrels and self-contained Haul-All bins up to 6 cubic yards. This unit will also have a vacuum litter loader capable of collecting leaves, litter and general park refuse and will include a barrel dumper and utility storage cabinet. (SPECIFY) MAKE

MODEL YEAR

SPECIFICATION YES NO COMMENT 1. Cab & Chassis: 1.1 The cab and chassis will be supplied with all standard equipment, plus all other equipment required in this specification. Approved cab and chassis shall be Ford F550 SD or Dodge 5500.

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1.2 The unit shall be current production and include all standard equipment listed on the manufacturer’s specification sheets.

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1.3 The unit shall be mounted on a 19,500 lb GVWR chassis complete with diesel engine, automatic transmission, utility cabinet, collection body, vacuum fan unit, barrel dumper and utility storage cabinet.

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Community Services Department, Parks Division SPECIFICATION YES NO COMMENT 1.4 Shop manual, two operator’s manuals and complete parts manual will be supplied at time of delivery.

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1.5 GVWR 19,500 lb minimum ☐ ☐ 1.6 The allowable GVWR as supplied shall be shown on a metal or mylar tag.

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1.7 Transmission shall be automatic 5 speed forward and one speed reverse.

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1.8 Engine shall be gas. ☐ ☐ 1.9 Shall be 4 wheel-drive chassis. ☐ ☐ 1.10 Super duty engine cooling package. ☐ ☐ 1.11 Power assisted steering shall be supplied. ☐ ☐ 1.12 Dual rear wheels. ☐ ☐ 1.13 Block heater shall be supplied with cord. ☐ ☐ 1.14 Rear end shall have ration of 4.88. ☐ ☐ 1.15 Cab to axle (C.A.) shall be 84” minimum. ☐ ☐ 1.16 Rear axle rating shall be minimum 14,000 lbs.

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1.17 Heavy duty rear suspension package shall be supplied.

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1.18 Front axle rating shall be 7,000 lbs minimum.

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1.19 Power brakes supplied. ☐ ☐ 1.20 Driver side air bags shall be supplied. ☐ ☐ 1.21 Tires shall be 225/70Rx19.5 radial. ☐ ☐ 1.22 Two first line front tires with highway tread shall be supplied.

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1.23 Four first line all terrain type rear tires shall be supplied.

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1.24 All standard gauges shall be supplied. ☐ ☐ 1.25 Lights to be manufacturer’s standard. ☐ ☐ 1.26 Cab and chassis to be painted white to original manufacturers specs.

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1.27 Full bench seat with headrests supplied. ☐ ☐ 1.28 Dual sun visors shall be supplied. ☐ ☐ 1.29 AM/FM radio shall be supplied. ☐ ☐ 1.30 Windshield wipers intermittent and electric washer pump supplied.

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1.31 Factory installed air conditioning shall be supplied.

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Community Services Department, Parks Division SPECIFICATION YES NO COMMENT 1.32 Back up alarm shall be supplied and installed.

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1.33 A dry chemical fire extinguisher (2.5 lb) shall be supplied and mounted.

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2. Haul-All M1400 Compatibility Statement:

2.1 Bidder shall provide written confirmation from authorized Haul-All distributor as to body compatibility to proposed chassis.

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3. Dimensions: ☐ ☐ 3.1 Overall length of unit shall be 294” maximum.

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3.2 Width of unit with bucket raised shall be 100” maximum.

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3.3 Width of unit with bucket lowered shall be 133” maximum.

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3.4 Height of unit shall be approximately 83”. ☐ ☐ 3.5 Height of unit shall be approximately 122” when mounted on chassis.

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4. Body: ☐ ☐ 4.1 Body volumes shall be 14 cu. yd. minimum.

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4.2 Net body weight shall be 4,500 lbs maximum.

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4.3 Loading bucket lip shall be left side and no more than 2” above chassis frame rail in the loading position.

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4.4 Loading bucket capacity shall be 1,000 lbs minimum.

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4.5 Loading bucket volume shall be 1 cu. yd. minimum and supplied with protective liner to resist wear.

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4.6 Loading opening on left side shall be minimum 34 square feet.

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4.7 Loading opening shall be 98” minimum. ☐ ☐ 4.8 Loading bucket shall be integral part of the compaction process.

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4.9 The upper body to be constructed of high tensile 16 gauge steel.

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4.10 Side panel opposite loading bucket shall be lined with top quality #1, ½” plywood.

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Community Services Department, Parks Division SPECIFICATION YES NO COMMENT 4.11 Floor shall be constructed of 10 gauge steel minimum.

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4.12 Frame shall be constructed of 10 gauge steel tube.

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4.13 The main rocker shaft shall be torsion stressed heavy-duty steel.

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4.14 Load & pack cycle shall not exceed 15 seconds @ 1600 engine RPM’s.

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4.15 Rear door shall be bubble design and powered hydraulically for dumping and closing. Door shall be lined with protective coating to resist wear.

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4.16 Body shall be equipped with poly fender inserts over rear wheels.

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4.17 Safety bar shall be supplied to prevent the body from dropping while performing service.

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4.18 Full-size strobe light bar to be mounted. ☐ ☐ 5. Hydraulics: ☐ ☐ 5.1 Hoist shall be double acting cylinder. ☐ ☐ 5.2 Dumping angle shall be 45 degrees. ☐ ☐ 5.3 Hoist capacity shall be 5 tons minimum. ☐ ☐ 5.4 Pump shall be gear type. ☐ ☐ 5.5 Pump output shall be 10 US GPM @ 1600 Engine RPM minimum.

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5.6 Pump drive shall be PTO driven off the transmission with an electric clutch disconnect.

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5.7 A mechanism shall be utilized to prevent the clutch from engaging while in forward or reverse.

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5.8 Hydraulic valves shall be proportional control.

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5.9 One valve shall control the dump cycle and one valve will control the compaction cycle.

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5.10 Valves will be located behind chassis and under the Haul-All body with easily accessible for maintenance.

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5.11 System pressure shall be 2400 PSI maximum.

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5.12 An inline 33 micron pressure filter with 15 US GPM capacity shall be installed on the

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Community Services Department, Parks Division SPECIFICATION YES NO COMMENT return line. 6. Utility Cabinet (U250 Half Height): 6.1 Unit shall require an additional 24” CA maximum.

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6.2 Width shall be 20” minimum. ☐ ☐ 6.3 Depth shall be 69” maximum. ☐ ☐ 6.4 Height of cabinet shall be 33” maximum. ☐ ☐ 6.5 Volume of cabinet shall be minimum 24 cu. ft.

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6.6 Weight of cabinet shall not exceed 240 lbs. ☐ ☐ 6.7 Cabinet sides and doors shall be constructed with 16 gauge steel.

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6.8 Cabinet frame shall be 10 gauge formed and welded steel.

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6.9 ¾” plywood shelves shall be supplied. ☐ ☐ 6.10 All latches and hinges shall be stainless steel.

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N.B. – It shall be possible to mount the pressure wash system in the cabinet without alterations to existing truck at a later date.

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7. Vacuum System: 7.1 Unit shall be 46” wide. ☐ ☐ 7.2 Unit height shall be 56”. ☐ ☐ 7.3 Depth shall not exceed 30”. ☐ ☐ 7.4 Weight with side boom shall be 690 lbs. ☐ ☐ 7.5 Frame construction shall be 10 ga. steel minimum.

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7.6 Door panels shall be constructed of 16 ga. steel minimum.

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7.7 Body shall be supplied with vent and seal kit to accommodate litter loaders air flow into body.

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7.8 Housing shall be 12 ga. steel minimum. ☐ ☐ 7.9 Turret shall be 12 ga. steel minimum. ☐ ☐ 7.10 Suction nozzle shall be high grade aluminum with heavy duty steel handle.

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7.11 Intake hose shall be minimum 12 cm with heavy duty wire support.

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7.12 Wandering hose shall be 15’ length minimum.

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7.13 Impeller shall be minimum ¼” /.630 mm ☐ ☐

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Community Services Department, Parks Division SPECIFICATION YES NO COMMENT steel plate with three dynamically balanced vanes. 7.14 Unit shall be powered by a direct drive hydraulic motor powered by the unit’s main hydraulic pump, no auxiliary engine shall be used to power the vacuum.

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8. Barrel Dumper: 8.1 Barrel dumper apparatus shall be left hand side mounted capable of lifting and unloading 45 gallon barrels.

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8.2 The barrel dumper must have a minimum lifting capability of 400 lbs.

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8.3 The barrel dumper shall have a complete lifting, dumping and return cycle of not more than 15 seconds.

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8.4 The barrel dumper shall have a dumping angle of 45 degrees and shall extend the cart sufficiently enough to empty refuse into the center of the refuse body with limited spillage.

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8.5 The barrel dumper shall operate in conjunction with the compaction cycle of the refuse body.

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9. Paint: 9.1 The body shall be sandblasted and all welds properly cleaned prior to painting.

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9.2 Two coats of quality primer shall be applied to entire body structure.

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9.3 Two coats of high grade finish paint to original manufacturers specifications shall be applied, colour white.

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10. Rustproofing: 10.1 Rustproofing by Krown or equivalent approved by the Parks, Forestry & Cemetery Manager.

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11. Warranty: 11.1 Please state warranty on body. ☐ ☐ 11.2 Please state warranty on cab and chassis. ☐ ☐

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REFERENCES

Specify three (3) end user references in Ontario, at least one (1) shall be a municipality. Equipment must be at least three or more years in service in a comparable application/climate/condition. Company Name

Contact Name

Phone Number

Length of time unit has been sold

Length of time the unit has been serviced by the bidder

Company Name

Contact Name

Phone Number



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REFERENCES (cont’d)

Company Name

Contact Name

Phone Number



Pursuant to Section 29(1a) of the Municipal Freedom of Information Act, I authorize the City of Stratford to contact the person or company listed for the purpose of obtaining reference information. Signature: __________________________________Date: _______________________ (Authorized signing officer)

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BIDDER DECLARATION

To: The Corporation of the City of Stratford I/We _________________________________________________________________

(name)

_________________________________________________________________ (title/position)

of _______________________________________________________________ (name of firm)

1. DECLARE that no person, firm or corporation other than the one whose signature

or the signature of whose proper officers I attached below, has any interest in this bid or in the Contract proposed to be undertaken.

2. FURTHER DECLARE that this bid is made without any connection, knowledge,

comparison of figures or arrangement with any other company, firm or person making a bid for the same requirement (unless performed under a "joint" agreement and so declared in the bid), and in all respects is fair and without collusion or fraud.

3. FURTHER DECLARE that no City of Stratford employee, or Member of Council is,

or will become interested directly or indirectly as a contracting party unless disclosed as follows: _________________________________________________________________

4. FURTHER DECLARE that all statements, schedules and other information

provided in this bid are true, complete and accurate in all respects to the best knowledge and belief of the Proponent.

5. FURTHER DECLARE that I have carefully examined the bid, response

requirements, general conditions, specification requirements and hereby acknowledge the same to be part and parcel of any contract to be let for this purchase therein described or defined and do all the work and to provide the services of the purchase mentioned for the price(s) stated.

6. FURTHER DECLARE that the agent listed below is hereby authorized by the

Proponent to submit this bid and is empowered and authorized to negotiate all matters with the City representatives on behalf of the Proponent.

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7. AGREE that this bid is to continue open for acceptance until the formal Contract is executed or a Purchase Order is issued to the successful Proponent or for ninety (90) days following the bid closing date, whichever occurs first and that the city may, at any time within that period, without notice, accept this bid whether any other bid has been previously accepted or not.

8. Agrees to have checked the City of Stratford website and have allowed for

Addenda numbered as follows: __________ through to ____________.

_____________________________ Signature of Authorized Officer

_____________________________ Name of Authorized Officer (print)

THIS FORM MUST BE INCLUDED IN YOUR SUBMISSION COMPLETED IN INK, IN FULL. FAILURE TO DO SO SHALL RESULT IN THE SUBMISSION BEING REJECTED.

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TENDER FORM T16 - 02 Tender Closing: 2:00:00 p.m., Wednesday, March 30, 2016 Tender Opening: 2:15:00 p.m., Wednesday, March 30, 2016

His Worship Mayor Dan Mathieson and Members of City Council City of Stratford, Ontario Ladies and Gentlemen: I/We the undersigned, do hereby submit our bid to supply & deliver one latest model Haul-All M-Class M1400 & Chassis Refuse Truck, in accordance with the attached Instructions to Bidders, General Terms and Conditions and Specifications as follows: (SPECIFY) MAKE

MODEL YEAR

PRICE of New Vehicle AMOUNT Base Price

$

Competitive Dollars Discount

Harmonized Sales Tax, 13 %

Total Bid Price of New Vehicle

$

Delivery date from receipt of order ________________ weeks. __________________________ Day Month Year

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Community Services Department, Parks Division T16 – 02 (Cont’d) Vendor Name:

Address 1:

Address 2:

City, Province, Postal Code

Telephone:

Fax:

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