the community capacity building initiative 2010. today’s agenda introductions/welcome community...
TRANSCRIPT
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The CommunityCapacity Building
Initiative2010
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Today’s Agenda
• Introductions/Welcome• Community Capacity Building Overview• Review RFP Requirements• Review Evaluation Criteria• Discuss Technical Assistance for Successful
Applications• Provide Forum for Q&A, Clarification
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CCB Staff
• Julie Kawahara, Assistant Director of Training and Technical Assistance
• Vera Zaro, Administrative Specialist• Kate Lloyd, Financial Specialist• David Hayes, IT Specialist• Hazel Whiteoak, Volunteer Coordinator• Katherine Walczuk, Intern
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Cooperative Agreement Partners
• Community Action Partnership• United Way of Sonoma-Mendocino-Lake• Community Foundation Sonoma County• Santa Rosa Mayor's Gang Prevention Task Force • First 5 Sonoma County• County of Sonoma
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Purpose of CCB Support and sustain faith-based and community based non-profits to:
• Increase effectiveness and sustainability• Enhance ability to provide more effective social
services• Expand organizational scope or impact• Diversity funding sources• Create collaborations to better serve those most
in need
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CCB Support
• Training
• Technical Assistance
• Financial Assistance – sub-awards of $5,000 – 20,000
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Capacity Development and CSST
• Capacity Development: Process that strengthens organizational ability to carry out stated program and organizational goals and objectives
• CSST: Capacity Status and Strengthening Tool
• Highly recommended to conduct a systematic assessment to identify capacity development needs
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Benefits to Assessment Process
• Ability to identify Strengths and Area for Improvement
• Incorporates a variety of individuals in the discussion and process (staff, board, volunteers, stakeholders)
• Ability to prioritize and focus on the desired outcome
• Promotes implementation and sustainability by involving team(s) and the “whole organization”
• Allows for pre- and post- comparison to document progress and accomplishments
• Good information for other funding
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Request for Proposals
• $200,000 available in 2010
• Proposals ranging $5,000 – $20,000
• Proposals due March 5, 2010, 5pm
• Project period, April 5 – September 29, 2010
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Eligibility Criteria
• Organizations applying must address one of the following target populations:– The Homeless– At-risk-youth, particularly those facing the risk
of gang influence– Families in transition from welfare to work– At-risk children ages 0-5 – Seniors age 60+
• Focus on outlying geographic areas
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Eligibility Criteria
• All organizations receiving a capacity building award will be required to perform the following:
– Participate in training and technical assistance site-visits
– Agree to a range of conditions, as detailed in the Memorandum of Understanding included in the application.
– Submit periodic financial and program reports on progress to assure compliance with federal rules.
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Ineligible Proposals
• Funds may not be used to pay for direct services to clients (such as a social worker for case management)
• Funding for any program to provide medical or health services
• Funding for inherently religious purposes
• Funding for construction
• Purchase of real property
• In addition funds may not be used towards direct fundraising such as costs associated with special events, direct mail campaigns or solicitation of donors
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How is Capacity Building Defined?
• Leadership DevelopmentLeadership Development
• Organizational DevelopmentOrganizational Development
• Program DevelopmentProgram Development
• Revenue DevelopmentRevenue Development
• Community EngagementCommunity Engagement
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Leadership DevelopmentLeadership Development
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Leadership Development Examples
• Board Composition and Function
• Provide training /written information for board of Directors
• Create board policies
• Staff Professional and Career Development
• Training and Development of Volunteers
• Succession Planning
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Organizational DevelopmentOrganizational Development
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Organizational Development Examples
• Strategic Planning
• Systems: Management, Human Resources, Financial, Informational Technology, Planning, Budgeting, Policy and Procedures
• Fiscal Controls
• Comprehensive Communications Strategy
• Non-profit Incorporation
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Revenue DevelopmentRevenue Development
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• Designing a Donor Development Strategy
• Grant-writing Training
• Donor Development Training
• Purchasing Donor Tracking Software
• Financial Sustainability Planning
• Diversifying Funding Sources
Revenue Development Examples
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Program DevelopmentProgram Development
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• Curriculum Development- Best Practices
• Planning for Program Expansion
• Developing and Evaluating Program Outcomes
• Program Monitoring
• Purchasing Equipment or Tools to Enhance Quality or Expand Services
Program Development Examples
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Community EngagementCommunity Engagement
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Community Engagement Examples
• Community Asset Mapping
• Community Needs Assessment
• Establishing Collaborative Relationships
• Website Development
• Building Community System Change Strategies
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Program Development:Capacity Building vs. Direct Services
Capacity Building
• Researching and developing new programs or services
• Developing or designing a program or program curriculum
• Purchasing program-related equipment and relatively durable supplies
• Implementing systems to keep records on client needs, referral sources, services provided, service recipient satisfaction, or service recipient outcomes
Direct Services
• Implementing a program, program activities, or program curriculum that provide services to clients
• Holding seminars or events for clients
• Purchasing food for service programs
• Paying management costs for existing programs
• Paying staff to work directly with clients
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Keys to Your Success
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Time Line
• RFP Posted: February 4, 2010• Workshops: February 4 – 18, 2010• LOI Due Date: February 24, 2008• Application Due Date: March 5, 2010• Staff Review of RFP’s: March 8-10, 2010• Community Review Panel Orientation: March 15
- 16, 2008• Grant Announcements: April 1 – 5, 2010• All funds expended: September 29, 2010
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Evaluation Criteria
• Stage 1: Pre-Screening– Completed Applications– Follows the Rules and Regulations listed in the RFP
• Stage 2: Volunteer Scoring and Ranking – Section One: Statement of Opportunity of Need – 15
Points– Section Two: Description of Planned Activities – 15
Points– Section Three: Qualifications – 10 Points– Section Four: Budget – 10 Points
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Section One: Statement of Opportunity of Need – 15 points
• Statement of need and how it is justified with an organizational assessment process (e.g. CSST).
• Ability to address challenges through the CCB grant (guidelines)
• Whether the proposed project will increase the organization’s cultural competency
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Section Two: Description of Planned Activities – 15 points
• Clear outcome related to proposed project
• Capacity building approach or strategy being logical, reasonable, and clearly linked to outcome (theory of change)
• Clear and logical measurements related to desired outcomes
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Section Three: Qualifications – 10 points
• Clear statement of accountability
• Staff are qualified to accomplish proposed work
• Staffing and support is aligned with work proposed and budget allocated
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Section Four: Funding, Sustainability and Budget – 10 points
• Reasonableness of budget and consistency with work plan
• Ability to sustain the increased capacity beyond the grant period
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Tips for Completing the Budget
• Round to whole dollars (no cents)
• Check math
• Get quotes/prices in advance
• Detailed explanation in budget narrative section
• Include time and travel costs for CCB trainings
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Rules & Restrictions
• No government $ for inherently religious activities
• Keep content focused on capacity building areas
• Hold inherently religious activities at different
time/location than government-funded activities• Program participants may be invited to join
religious services/events, but must be VOLUNTARY – and decision can have NO BEARING on services delivered
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Questions & Clarifications