The Centre for Education & Training presents

Using The Automated Reservation System (ARS)

for LINC/CLIC Strategic Program Planning

www.tcet.com/ars

LINC Administrators Conference

Toronto, March 7-9, 2007

Grace Scire, Lisa Deleon, Audrey BennettLisa

Happy Fiscal New Year!!

Lisa

Hold on one sec! I’m planning my program!

What Level?

Open a Clas

s?

Close a Class?

Lisa

Stop, Time!

Lisa

There’s got to be a better way!

Lisa

Sources of Information

ResearchConsultation

Goa

ls

Deadlines!

ARS

Statistics

Community FocusProgram

GuidelinesLisa

ARS “Real-Time” Reports

Assessment Centre Reports Training Provider ReportsDynamic Reports

Training Provider Reports

Attendance Report Monthly Report Language Report Summary Report by Level

These are the standard statistical monthly, quarterly and yearly reports.

Assessment Centre Reports

Immigrant Category Report Monthly Report Language Report

These are the standard statistical monthly, quarterly and yearly reports.

Dynamic Report Wizard

Follow the Wizard

1. Select the needed fields from the available fields.

2. Move field from left screen to right with the arrows.

3. Select “Next.”

4. Group

5. Sort

6. Filter

Cross your fingers

Dynamic Report WizardTraining Providers Available Templates

Waitlist Active Clients in Classes Childminding Client History for TP Events Course Summary

Regional Administrator Available TemplatesAssessment Waitlist Active Clients in ClassesChildmindingClient History for AC EventsClient History for TP EventsCourse SummaryCLBA Recertification Information

Dynamic Reports begin with Questions “Queries”

Initial DestinationState the question:

“What is the percentage of clients living in your area whose initial destination is outside of your community?”

Building a “Query”

The pieces of information (fields) needed to answer the question are:

1) Reference Number

2) Date of Assessment

3) Initial Destination

4) Assessment Type

Group and Sort Information

This enables you to organize your report. It allows you to place items that have similar

characteristics together.

To further answer your question:

1) Group - Initial Destination

2) Sort – Assessment Type

Filter the Data Fields

A “filter” sifts through the data and extracts information that matches the specific filter.

Critical Filter: Date Range

To not identify a date range will yield the data from the beginning of time.

Date range options.

Summary“What is the percentage of clients living in your area whose initial

destination is outside of your community?”

Report SummaryTitle Initial Destination

   

Selected Fields 1.Initial Destination

  2.Assessment Site

  3.Assessment Date

  3.Assessment Type

  4.Reference Number

  5.Assessment LINC level

   

Grouping Levels 1. Initial Destination

   

Sorting Levels 1. Assessment Type

   

Filtering Rows 1. Assessment Date BETWEEN 02-Jan-02AND13-Oct-032. Initial Destination < > Ottawa

Report SummaryInit. Destination

38.61 % Toronto 23.78 % Dorval 16.4 % Vancouver 10.53 % Montreal 5.87 % Other1.41 % Nepean 1.15 % Quebec Ville 0.94 % Winnipeg 0.68 % Calgary 0.63 % Kitchener

700650600550500450400350300250200150100500

Toronto

Dorval

Vancouver

Montreal

Other

Nepean

Quebec Ville

Winnipeg

Calgary

Kitchener

Let’s build the reports together!!

www.tcet.com/ars