Capacity Building TrainingAlison Irvine, Support Officer & Centre Manager, BBNIIrene Lowry, NI District Vice-President

Aim: To raise awareness of the Engagement Framework1

3

2 Show you how to complete it

Demonstrate the records you need to retain in support of the process

Background and purpose.

Group work exercise: to assign a young person to a category within the Engagement Framework

The benefits Individual or paired exercise: to identify evidence that will support the Engagement Framework return from your youth group. Evaluation and Close

After this session, you will be able to…

Describe the PURPOSE of the Engagement Framework.

APPLY the Engagement Framework - assign a young person to a category within it.

Describe the BENEFITS of the Engagement Framework. Identify EVIDENCE - that will support the Engagement

Framework return from your youth group.

purpose…application…benefits…evidence

Knowledge… understanding… experience

A Lot

Very little

Hands Up…

ENGAGEMENT FRAMEWORK Background and Purpose

OUTCOMES WORKING GROUPaka: Youth Service Sectoral Partners Group/RYDP Outcomes Action Group

Membership varied over the years, at March 2016 it included EA, YCNI, NIYF, Youthnet, Voluntary Sector Reps, ETI and UUJ.

Pre-consultation on Priorities for Youth in 2009 formally asked both youth workers and young people what they thought the outcomes of youth work were.

Feedback was summarised, refined and developed to produce both the outcomes and engagement framework.

Mechanism for Government Consultation

OUTCOMES WORKING GROUP:

BBNI Downloads Page

‘PUBLICATIONS’

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Policy DirectiveEA, in consultation with sectoral stakeholders, will design a framework of expected outcomes for all types of provision, proportionate to the support provided and in line with the RYDP.[Priorities for Youth, Action 4.6.4]

Robust qualitative and proportionate reporting systems, along with clear performance indicators and measurable evidence of progress and achievement of the young people, will demonstrate the contribution of youth work to improved educational outcomes for young people and, consequently, it’s public value. [Priorities for Youth, Para 4.4 ]

Proportionate Reporting Systems

Two levels of reporting….Engagement Framework

Applies to all those registered with EA, has been piloted, its purpose is a standardised system for collecting data on the number of young people taking part in youth services, data will be collected using a single question as part of the annual monitoring return - (currently referred to as the NIYSA/YS1);

Each proportionate to the level of EA investment

Outcomes Based Reporting (OBR)

Based on the Outcomes Framework. Applies to those in receipt of more significant funding from EA, its purpose to gather measureable evidence using performance indicators, data collection to be decided following the current pilot.

In progress…

The question to gather data on the Engagement Framework… Aim: To collect, in a

standardised format, information from all Education Authority (EA) registered youth groups and organisations on the initial impact of the work they undertake with children and young people.

‘Using the guidance notes provided consider and assign each young person in your membership to one of the categories of engagement below. Count each person in one category only. The total number should be equal to the total number of your membership.’

Engagement Category NumberContactEngagementActive ParticipationMaximising PotentialTotal

The Engagement Framework…

These are NOT hierarchical;

each category is equally valid

• More information on these is in the guidance notes. • You can choose to use one of the sets of indicators to help you

assign each child or young person to a category of engagement; • Or you can move between the sets of indicators in order to

assign children and young people to the most appropriate category of engagement.

Intensity and commitment of engagement

Distance travelled (progression) for children and young people

Children and young people’s influence in

decision making

Three indicators….

ENGAGEMENTCONTACT ACTIVE PARTICIPATION

MAXIMISING POTENTIAL

Attends to meet friends

and takes part in social,

creative, recreational

or sport activity

Engages in short term, group programmes, makes new relationships.

Participates in planned, long term, group work programme with youth work outcomes.

Participates in the design and/or delivery of programmes for self and others, incl. evaluation.

Acts in a leadership role.

Involved in the group to their max ability.

Categories of engagement and intensity and commitment indicators

ENGAGEMENTCONTACT ACTIVE PARTICIPATION

MAXIMISING POTENTIAL

Enhanced personal

Capabilities.

Improved Health and well-being.

Positive Relationships

Developed thinking, life and/or work skills.

Positive Relationships with others.

Increased participation

Active Citizenship

Distance Travelled for children and young people

ENGAGEMENTCONTACT ACTIVE PARTICIPATION

MAXIMISING POTENTIAL

Makes personal

decisions on participation in activities designed by

others

Contributes to decision making with others relating to a specific programme or activity.

Actively involved in assessing needs, decision making, planning and problem solving either around or within the club, unit or project generally.

Positively influences others.

Takes on representative roles (within or beyond the club)

Children and young people’s influence in decision making

GROUP TASK

Using the Engagement Framework sheets discuss the examples outlined and assign each to a category within the Engagement Framework.

Complete the group record sheet and report back.

There is no right or wrong response, only the considered, professional judgement/response of those involved

PROFESSIONAL: in the sense that practitioners - both volunteer and paid - are legally, ethically and morally obliged to conduct their work to the highest possible standards and to be accountable for their actions, (NSETS Endorsement Guidance).

Feedback from Group Task

reflect on recognise &

celebrate

…the level and range of children and young people’s engagement with your company/unit

THE BENEFITS

Creates space……to identify, promote & encourage

…alternative and or further opportunities for enhancing engagement, participation and learning.

THE BENEFITS

…

…designed to complement existing reflective, planning and quality assurance processes.

THE BENEFITS

…

… It will help units and the EA to articulate the value and initial impacts for children and young people of

participation in youth service provision.

value… …initial impact

THE BENEFITS

… It will enhance the level and quality of the data reported to the Department of Education - moving from the collection of numbers to engagement and

initial impacts…

THE BENEFITS

… it can be used to promote the value of youth work to a range of external stakeholders

and investors.

THE BENEFITS

Because it is seen as a one off annual reflective exercise, it is recommended that you complete the Engagement

Framework exercise with your team of leaders.

If possible, making use of existing annual planning and review activities.

o Programme/sessional planso Attendance recordso Sessional observation sheetso Debriefing or session notes o End of session ‘Happy Sheets’o Individual/group evaluation

formso Participant portfolios, etc.o Badge work records

o Photos, videos, scrapbooks, collages, presentations or displays

o Satisfaction surveys (young people, parents/other stakeholders)

o Reports eg to management committee, advisory group, funder or regional support body

The Evidence – your supporting documentation

Your ideas for Evidence and Supporting Documents

Examples of BB Evidence

Weekly attendance records Badge work records Attendance at Camp,

Enrolment, Battalion Services Squad marks Progression through the

Company Recognitions such as:

Leading Boy, best behaved, most improved etc…

Awards Gained – President’s Badge/Queen’s Badge

Cups at Annual Display time Photos/Videos showing

participation in competitions, fundraising, drama etc.

Press Coverage Social Media

Recording the Framework data in OBM should be possible

More info on how to do this will follow

Maximising Potential

Active Participation

EngagementContact Rationale and where evidence is

Maximising Potential

Active Participation

EngagementContact

Maximising Potential

Active Participation

EngagementContact

Maximising Potential

Active Participation

EngagementContact

Include in your notes where your evidence is located/filed for reference

There is no Right or Wrong Answer!

Rationale and where evidence is

Rationale and where evidence is

Rationale and where evidence is

Engagement Category NumberContact 3Engagement 24Active Participation 30Maximising Potential 11Total 68

The Engagement Framework…

The table below is what you submit to the EA. Evidence needs to be retained for future monitoring

HAVE A GO!

Think of 4 young people from your company/unit

Mixed agesAt

Different levels

Think of those who are dropping in, those are volunteering to do more and some in between

Reflect on each persons’ engagement… is it

contact, engagement, active participation or

maximising potential?

Engagement Framework to be issuedas part of the revised NIYSA/YS1.

Reflection, sample monitoring and moderation of Engagement Framework returns to be agreed.

Implementation of any resulting recommendations for improvement.

NEXT STEPS…

Annual monitoring forms returned as part of annual monitoring process.

March 2017 May/June 2017 July/August 2017 Autumn 2017

Describe the PURPOSE of the Engagement Framework.

APPLY the Engagement Framework - assign a young person to a category within it.

Describe the BENEFITS of the Engagement Framework. Identify EVIDENCE - that will support the Engagement

Framework return from your youth group.

purpose…application…benefits…evidence

A Lot

Very little

Hands Up…

Knowledge… understanding… experience

A bit more

EVALUATION Please tell us what you thought of

this training session