the baptismal covenant - the apostles creed · complete the roofing project. contract signed by...

2011 VESTRY

20 February 2011

St. Michael’s Anglican ChurchSt. Michael’s Anglican Church

… in Mount Pleasant

_________________________

409 E. Broadway

Vancouver, BC V5T 1W8 604.876-8191

[email protected]



_________________________

409 E. Broadway


[email protected]

St. Michael’s Annual Vestry Meeting

Feb 20, 2011 Agenda: CHAIRMAN: Moses Kajoba

Opening Prayer

1. Review of Vestry Minutes All :00

1.1 Feb. 6, 2011 (p a g e 5 )

1.2. April 11, 2010 (p a g es 7 - 12)

1.3 Feb. 21, 2010 (p a g es 13 - 32)

2. Financials Fin. Comm. :15

2.1 Treasurer’s Report (p a g e 33)

2.2. 2010 YE Financials (p a g es 34 - 37)

2.3 2011 Church Budget (p a g e 3 8 )

2.4 Scotia Bank Motion* (p a g e 4 )

3. Wardens Report – 2011 Plans (p a g es 39 - 40) Moses :30

4. Reports :40

4.1 Minister’s Report (verbal) XP

4.2 Building & Grounds (verbal) Terry

4.3 Stewardship (p a g e 4 1 ) Sandra

4.4 Meal Ministry (p a g e 4 1 ) Brigette

4.5 Order of Diocese (p a g e 4 2) Greg

4.6 Sanctuary Planning (p a g e 4 3 ) Bart

4.7 Sunday School (p a g e 4 4 ) Martine

4.8 Choir (ve rb a l ) Brigitte

4.9 Day Care (included in ‘3’ ) Moses

5. Election of Officers (han dout) James (Chair)/Mart/Greg 1:10

6. Canonical Committee Canonical Cmttee 1:30

6.1** Canon 1422 Motion (p a ge 4 )

6.2 2011 Parish Profile (p a g es 4 5 -6 8 )

7. Constitution Review Committee (p a g es 6 9 -9 5 ) Moses 1:45

8. Any Other Business 1:55

The Grace

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2.4. SCOTIA BANK (SAFETY DEPOSIT BOX & GIC)

St. Michael’s Anglican Church in Mount Pleasant has had a safety deposit box at the Scotia Bank at Oakridge longer than anyone present can remember. No one has a key to this box, and those with signing authority to access the box, if we had a key, are no longer with the church. Scotia Bank has been asking for payment on this box.

It is recommended that instead of making further payments on a box which we do not have access to, that instead we close it out. Secondly, a GIC also needs to be cashed in to close out the last of St. Michael’s connections with Scotia Bank.

MOTION 2.4:

Further to the April 11, 2010 Special Vestry Minutes (para. 7, page 8), it is hereby moved that the Treasurer be given the authority to close out the Scotia Bank safety deposit box, and recover whatever might be in the box. Also, that the Treasurer be given the authority to close out the St. Michael’s Day Care GIC at Scotia Bank, and transfer the funds to the RBC Day Care account.

* Motion 6.1: As per Canon 1442,

... where the appointment of any ordained person to a vacancy in a Parish is outstanding as at the date of the

Annual Vestry Meeting, the Vestry may by resolution direct that the Canonical Committee as it was constituted

prior to the Annual Vestry Meeting, shall continue in office until such appointment has been made ...

it is hereby moved that Vestry extend the mandate of the St. Michael’s Canonical Committee per Canon 1442, with membership as per the cover of the Parish Profile, that the Wardens continue to work with the Diocese to bring this matter to a conclusion, and that the Parish Profile (version 5) be ratified as presented on this date, Feb. 20, 2011.

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February 6th

, 2011 Minutes - St. Michael’s Special Vestry Meeting CHAIR: Moses Kajoba

PRESENT: 42 members of St. Michael’s were present, 40 of whom signed up.

The Chairman called the Special Vestry to order at 12:15, Rev. Farinas opening with a prayer.

1. This Special Vestry was convened for a single purpose; ratification of ICR 5.0, the fifth version of St. Michael’s

Constitution.

2. The history of St. Michael’s Constitutional adoptions by St. Michael’s Vestry is included on page 2 of the

Constitution, and is repeated here for the minutes.

Originally Adopted January 28, 1952 (1.0)

Amended January 27, 1964 (2.0)

Amended March 1, 1987 (3.0)


Amended February 6 , 2011 (ICR 5.0)

3. This was the final step in a 4 month, 6 step Constitutional amendment process at St. Michael’s:

1. Dec. 14, 2010 - Completion of work by the Constitution Review Committee.

2. Jan. 9, 2011 - 1st end-to-end review with members of Church Committee.

3. Jan. 14, 2011 - Constitution Review Committee updates arising from Jan. 9.

4. Jan. 20, 2011 - Ratification of ICR 5.0 by Church Committee.

5. Jan. 23, 2011 - 1st end-to-end review with members of the congregation.

6. Feb. 6, 2011 - Ratification of the Constitution (ICR 5.0) by Special Vestry.

4. As per St. Michael’s parliamentary authority, RONR (10th Edition), the Constitution was read seriatim (paragraph by paragraph), discussed after each paragraph, and voted upon as a whole after the readings and discussion were

completed.

5. There were 10 seriatim readings. As representatives of the traditions of St. Michael’s, as long time (50+ years)

members of St. Michael’s, and as winners of the Order of the Diocese of New Westminster, Terry Cutforth and

Eleanor Jones read the two dedicatory paragraphs ( 1 & 2 on the list below). The other 8 seriatim readings were by

three of the five members of the Constitutional Review Committee established by Church Committee in 2010.

1. Dedication, para. 1, page 2 - Terry Cutforth (Order of the Diocese of NW, 2010)

2. Dedication – Susannah Wilson, para 2, p. 2 - Eleanor Jones (Order of the Diocese of NW, 2009)

3. Articles 1 & 2, para’s 1-7, p. 3 - Greg Tatchell

4. Articles 3 & 4, para’s 8-11, p. 4 - Bart Alatan

5. Articles 5, 6 & 7, para’s 12-31, p. 5&6 - Moses Kajoba

6. Articles 8 & 9, para’s 32-37, p. 7 - Greg Tatchell

7. Articles 10 & 11, para’s 38-40, p. 7 - Bart Alatan

8. Article 12, para’s 41-46, p. 8 - Greg Tatchell

9. Article 13, para 47, p. 9 - Bart Alatan

10. Articles 14 & 15, para’s 48-60, p. 9 & 10 - Moses Kajoba

6. After ninety minutes, at the conclusion of the readings and the discussions, it was moved by Greg Tatchell, seconded by James Baldo, that “this Special Vestry ratify St. Michael’s Constitution ICR 5.0, as read seriatim today, and as

ratified by Church Committee on January 20th, with two revisions/additions:

1. Article 4, Paragraph 9: After the word ‘delivered,’ on the second line, insert ‘mailed or sent

electronically’, as ratified at Synod in May of 2010.

2. Cover/Dedication: Make the cover/dedication an integral part of ICR 5.0.”

7. The Chairman asked for a standing vote, and instructed that the results be recorded:

In Favor: 33, Abstained: 1 Opposed: 0.

8. Per Article 12 of the 1989 Constitution (CONFIRMATION AND CHANGES), the 33 votes in favor meets the constitutional

requirement of “a two-thirds majority of the members present at a meeting of the Vestry” for amendments to the

Constitution.

Closed with the grace at 1:45.

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Re v ie we d & Ame n d e d - Ap r i l 1 1 t h , 2 0 1 0 - S t . M ic h a e l ‟ s S p e c ia l Ve s t r y Me e t in g M in u te s

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April 11th, 2010 Minutes - St. Michael’s Special Vestry Meeting CHAIR: Moses Kajoba

PRESENT: 34 people registered on the sign up sheet.

In Expedito‟s absence in the Philippines, Greg gave the opening prayer at 12:00.

1. PARISH MISSION REVIEW (PMR). Further to item 3.5 of the Feb. 21st Vestry Minutes, the

Parish Mission Review for St. Michael’s was received from Rev. Paul Borthistle on March 5th, 2010. The nine members who attended the initial meeting with Rev. Borthistle reviewed the report and submitted a 3 page response to Church Council on March 12th, 2010 (see pages 4-6). That response was presented to this Special Vestry for their consideration. Moved by Greg Tatchell, seconded by Terry Cutforth, passed unanimously, that this becomes the official response of St. Michael’s, and that this official response be forwarded to the Diocese with a request to meet to discuss the concerns.

2. BUILDINGS - Terry Cutforth

4.1 Roofing Contract - Terry Cutforth reviewed with Vestry an additional quote for

replacement of the roof for the Rectory and the associated garage. The contract for both buildings was for $7,875, with a rebate of $700. Moved by Terry, seconded by Sam Copley, passed unanimously, that the funds be allocated to complete the roofing project. Contract signed by Moses and James.

The total allocated at Vestry on Feb. 21st was $120,000. The net effect of this motion was that the total roofing costs would now come to $122,175, marginally over that allocation, with the benefit that every roof on the property will have been replaced, all with a 30 year life-time.

4.2 Chimney Replacement - During the roofing project, the supervisor’s have brought to our attention the perilous state of the chimneys. Especially, they noted the precarious nature of the chimney above the organ. If it fell, it would go through the roof and destroy the organ.

Terry moved that Special Vestry authorize an expenditure of up to $5,000 as a contingent fund in the event that it is decided to remove the chimneys. Terry informed Special Vestry that these chimneys are no longer in use. Moved by Terry, seconded by Greg, passed unanimously.

3. STEWARDSHIP COMMITTEE - Sandra Baldo.

Sandra reviewed the status of givings for the 1st quarter, thanking the congregation for the overwhelming response for Stations of the Cross. She appealed for more members of the congregation to use PAD for their contributions. Greg reinforced this by repeating the compliment given to Sandra in the Parish Ministry Review that St. Michael’s was one of the more progressive churches in the use of PAD.

Sandra next informed the Special Vestry that Grefa Pinera was joining the Stewardship Committee (of which Sandra is chair). Grefa brings 16 years of experience with the envelope program. Special Vestry was informed of a church motion last year recommending purchase of Diocesan recommended software, which includes the functionality to mechanize the recording of envelope donations and subsequent receipts. Special Vestry indicated their support for this endeavor.

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4. ELECTION of OFFICERS - James Baldo.

James indicated that the original reason for calling this Special Vestry was to vote in a new Associate Warden. This became necessary when Cris Ticad needed to step down for personal reasons. Bart Alatan was nominated by James, seconded by Martine Lubin. Nominations were moved closed by Caroline Gapongli, and Bart was voted in unanimously.

5. SPC - Sanctuary Planning Committee - item 7 from Feb. 21st Vestry.

The Chair of the SPC, Bart Alatan, reviewed Sanctuary Planning Committee (SPC) activities, especially in the context of Rev. Expedito Farinas’ unexpected one month trip to the Philippines, and the role of the SPC in ensuring continuity in the Sanctuary during his absence.

Bart reviewed the names of the members, as ratified at Vestry on Feb. 21st. Emphasis was made that the SPC is not an independent body, but is reportable to the Wardens and Church Council, with regards to activities in the Sanctuary.

Clarity on the lines of authority for this role was provided in Section II of Rev. Expedito’s job description, from page 13 of the Feb. 21st Vestry minutes (see page 3 of these minutes). Section II of that Job Description is repeated here for ease of reference:

II. OVERSIGHT

1. SANCTUARY PLANNING COMMITTEE - the Wardens and Church Council assign day to

day working requirements to the Sanctuary Planning Committee, and make it responsible for

leading St. Michael‟s in achieving 2010 objective #1 from the Warden‟s 2009 Vestry Report

(B.1, p. 11 of 20).

2. WARDENS - the Sanctuary Planning Committee is reportable to the Wardens, and will keep

them apprised as appropriate.

3. CHURCH COUNCIL - this Job Description is presented to Vestry for acceptance, with the

commitment that the Sanctuary Planning Committee and the Wardens will keep Church Council

apprised as appropriate.

6. BALANCE SHEET - Line 1100 - Mutual Funds

It was moved by Greg, seconded by Sam Copley, that the Mutual Funds of the Church be redeemed and moved back to the Royal Bank. Passed unanimously.

7. SCOTIA BANK SAFETY DEPOSIT BOX.

St. Michael’s Anglican Church in Mount Pleasant has had a safety deposit box at the Scotia Bank at Oakridge longer than anyone present can remember. No one has a key to this box, and those with signing authority to access the box, if we had a key, are no longer with the church. Scotia Bank has been asking for payment on this box.

It is recommended that instead of making further payments on a box which we do not have access to, that instead we close it out. It was moved by Moses, the Bishop’s Warden, and seconded by Greg Tatchell, the Treasurer, that we have Scotia Bank close the box, and that we recover whatever might be in the box. This motion was passed unanimously, and can be presented to Scotia Bank to make it happen. The Canada Savings Bonds in the safety deposit box can then be transferred to our Royal Bank Investment account.

8. ADJOURNMENT - After 1 hour, at 1:00, the meeting was adjourned, and the members

closed with the Grace.

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Rev. E. Farinas - St. Michael’s JOB DESCRIPTION for TEMPORARY SUPPLY CLERGY1

I. RESPONSIBILITIES

1. WORSHIP

The Guiding Principle for „a‟ to „d‟ following is that the temporary supply clergy gets a complete Sunday off, once a month, plus an additional 8:00am BCP service off, once a month.

a) Officiate and Preach 3 to 4 times per month at the 10:00am BAS service (depending upon a

four Sunday or five Sunday month).

b) In addition to „a‟, officiate on Ash Wednesday, Good Friday, Christmas & New Years Eves.

c) Officiate 2 to 3 times per month, on alternate Sundays, at the 8:00am BCP service.

d) Officiate 2 to 3 times per month, on alternate Wednesdays, at the 5:45pm Evening Prayer

service.

e) Ensure there is sufficient Reserve Sacrament for the Wednesday and 8:00am Sunday services

at which he does not need to attend.

f) Ensure that vestry book congregational counts are accurate.

2. CHURCH COUNCIL & VESTRY

g) Attend Church Council and Vestry meetings.

3. SANCTUARY PLANNING COMMITTEE

h) Participate as a member of the Sanctuary Planning Committee

i) Ensure compliance with the Worship schedule established by the Sanctuary Planning

Committee.

4. DIOCESAN EVENTS

j) Attend and participate in Diocesan events as requested by the Diocese and as directed by the

Wardens and Church Council.

5. OTHER ACTIVITIES

k) Occasionally, as required, administer Baptism, Penance, and Extreme Unction.

l) Reasonable community expectations that occasionally arise (i.e. House Blessings, Home Counselling, Pastoral Care, etc.) are included.

m) Attend to other activities as may on occasion arise (MAP, Meal Ministry, etc).

II. OVERSIGHT

1. SANCTUARY PLANNING COMMITTEE - the Wardens and Church Council assign day to day working requirements to the Sanctuary Planning Committee, and make it responsible for leading St.

Michael‟s in achieving 2010 objective #1 from the Warden‟s 2009 Vestry Report (B.1, p. 11 of 20).

2. WARDENS - the Sanctuary Planning Committee is reportable to the Wardens, and will keep them





III. 2010 COMPENSATION

Compensation will be administered by the Wardens as authorized under the 5 year budget, and in

recognition of the Diocesan Supply Clergy schedule of rates.

The 13 responsibilities („a‟ through „m‟), oversight arrangements, and compensation were reviewed to the

satisfaction of the incumbent on Feb. 14th, and are hereby attested to with the signatures of the 4 Wardens.

___________________________

SIGNED: Date

______________________________ ____________________________

______________________________ ____________________________

1 Language taken from the October 21, 2009 letter from the Diocese of New Westminster to St. Michael‟s Wardens

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MARCH 12, 2010

MARCH 5T H

, 2010 DIOCESAN PMR (PARISH MISSION REVIEW) FOR

ST . MICHAEL’S IN MOUNT PLEASANT

Church Council and Vestry of St. Michael‟s Anglican Church in Mount Pleasant have reviewed the Parish Mission

Review (PMR) provided to the church on March 5th, 2010. The PMR was based on a facilitated discussion held

with nine lay members of the parish on Feb. 2nd, 2010, just prior to the start of the 2010 Winter Olympics. The

comments and clarifications that follow are the official vestry response to the PMR.

BACKGROUND: As listed on page one of the PMR, the nine members of St. Michael‟s present at the review

were Grace Wandag, Terry Cutforth, Greg Tatchell, Sandra Baldo, James Baldo, Moses Kajoba, Brigette Castro,

Lyn Gonzalo and Martine Lubin. These nine all also happened to be members of the Canonical Committee (which

produced version 4 of its parish profile for the Feb. 21st, 2010 Vestry, and were thus particularly prepared for the

PMR exercise). Separately, the Diocese also interviewed the current associate at St. Michael‟s, Rev. Expedito

Farinas.

The comments and clarifications below follow the same 5 section organization as the PMR report; i.e. Summary

(page 3 of the PMR report), Mission (page 4-5), Stewardship of Financial Resources (page 6), Stewardship of

Physical Resources (page 7), and Stewardship of Leadership Resources (page 8).

1. SUMMARY (page 3)

The macro level summary states “The ministry of the parish is vital, with significant sustainability challenges.” This echoes the twin planks of the Diocesan Strategy of Vitality and Sustainability.

VITAL: During the PMR interviews, Rev. Borthistle stated that the Mission/Ministry scores were the

highest he had seen up to that time (Feb. 2, 2010); “The ministry of the parish is vital” would seem to echo

that comment, as does the top element of the summary sail diagram.

SUSTAINABLE: St. Michael‟s Vestry believes that the second half of the summary “significant

sustainability challenges” overstates the case, and does not accurately represent the PMR data in sections 2

through 5. St. Michael‟s Vestry believes “with sustainability strengths and challenges” would be a more

balanced description of the facts.

SIGNIFICANT IMPROVEMENTS: St. Michael‟s also believes that “significant improvements” (rather

than “makeover”) would more accurately reflect the time and treasure that has gone into improving the

buildings at St. Michael‟s. The $120,000 to replace the roof is one example of where “significant improvement” is a more accurate description than “makeover”.

2. MISSION/MINISTRY (page 4-5)

The multi-cultural portion of the community that is from the Philippines are Filipino-Canadians, not

Filipino‟s (a significant proportion of who are second generation Canadians).

While the section „Persons Served in Mission‟ is accurate, it does not capture the scale of the effort (6800

people fed in 2009, projected to be 8,000 in 2010) or the growth (more than doubled in three years).



_________________________

409 E. Broadway


[email protected]



_________________________

409 E. Broadway


[email protected]

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While it is correct to say that growth in attendance has more than doubled in the last five years, it is more

accurate to say that attendance was in decline 4 and 5 years ago, but has more than doubled in the last three.

3. STEWARDSHIP of FINANCIAL RESOURCES (page 6)

The first document leading to the renewal of St. Michael‟s Anglican Church in Mount Pleasant was ratified on August 5, 2005, as ST. MICHAEL‟s CORE VALUES. Therefore, the first sentence on page 6 would be

more accurate if it read „five years‟ instead of „six years‟.

Sources of Income: A more insightful description of the trend in givings would read (as 2nd sentence);

“However, while givings have increased from 18% of income to 48% of income in the last 4 years, it is still

below the Diocesan benchmark of 50%. It is understood that the score for this category does not reflect this

significant achievement.” Further, the final sentence would be clearer if it read “the base, while small to start

with (four years ago), has now grown to be substantial”.

St. Michael‟s parishioners are offended by the language „lowest socio-economic‟. That language

applies to the Downtown Eastside, not Mount Pleasant.

Reliance on other Funds: “The parish has used its own capital for operating purposes in the last five

years”, while accurate, misses the transition of 2006. Should not the report be clear that this has not been the

case since 2006?

It is unclear what is meant by “the challenge remains that it is not paying an appropriate proportion for

ordained ministry,” and again, by our reading, comes across as unrepresentative. Does it not need to be

clarified that an appropriate amount has been budgeted and is available? We see no challenge here.

St. Michael‟s thanks Rev. Paul Borthistle and the PMR process for helping St. Michael‟s understand that of

the four categories of the PMR process, Stewardship of Financial Resources represents the greatest challenge.

Accordingly, at the Feb. 21st Vestry, Church Council was re-organized and resources directed to financials to

acknowledge the fact that it needs a heightened focus to further address these challenges.

4. STEWARDSHIP of PHYSICAL RESOURCES (page 7)

“It is possible to say that the ministry of St. Michael‟s today is less connected to the facility because of the recent arrival of most parishioners”.

The parishioners that have recently contributed $7,000 to have Stations of the Cross installed in

time for the 2010 Lent Season do not agree with the above sentence, and would ask that it be

removed from the report.

The multi-cultural baptistry window is an icon for the congregation, and appears on many of the

strategic documents, as well as the church sign.

The truth is more accurately served by saying that “parishioners are strongly connected to the facility, and

most especially the Sanctuary, as attested by the family purchases of the Stations of the Cross in January and

February.”

St. Michael‟s thanks the PMR team for acknowledging the contribution of Terry Cutforth in the renewal of

the facilities of St. Michael‟s. This should be supportive in his nomination for the Order of the Diocese of

New Westminster in 2010.

5. STEWARDSHIP of LEADERSHIP RESOURCES (page 8)

Lay Leadership: Given St. Michael‟s success in finding new leaders for the Treasurer‟s and two Associate

Warden positions, we believe that the first sentence would reflect this „bench strength‟ if it were to read “no

shortages of „qualified‟ volunteer leaders and workers.”

Leadership Development: What is meant by „little formal leadership development?‟ Three of the members

of the congregation are seminary graduates, another is a lawyer, while another has an MBA. Most of the

members of the Canonical Committee are University Graduates. The need of formal leadership development

is surely more important when the leadership skills are missing to begin with. While additional training is

always welcomed, and with the level of education at St. Michael‟s easy to absorb, St. Michael‟s believes that the formal leadership skills in the congregation are strong, and able to well prepare new lay leaders.

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BALANCE: As a general comment, we are concerned by what we perceive to be an emphasis on the negatives, and

a de-emphasis of the positives. We would like to see more balance, and some necessary clarifications.

PMR: A FRAMEWORK FOR DISCUSSIONS: Our understanding from the cover letter is that the PMR will

become a primary source input document for the MAP process, and “a framework for conversations” with the

Bishop and others. As such, we believe the PMR for St. Michael‟s, in its current form, is an unbalanced view of St.

Michael‟s and needs to be updated to reflect the concerns expressed in this document by Vestry.

FOLLOW-UP MEETING: The nine lay leaders who met with Rev. Paul Borthistle on Feb. 2nd, 2010 would

appreciate an opportunity to meet with him again to discuss the contents of this 2-page review, and have been so

authorized to do so by St. Michael‟s Vestry, as soon as possible after the April 11th Special Vestry date.

Sincerely Yours

Signed by the nine lay leaders who attended the Feb. 2nd meeting with Rev. Paul Borthistle, and as directed by a

motion of St. Michael‟s Anglican Church Special Vestry on April 11th, 2010.

James Baldo (People‟s Warden)

Sandra Baldo (Stewardship)

Brigette Castro (Meal Ministry)

Terry Cutforth (Day Care Board)

Lyn Gonzalo (Member at Large)

Moses Kajoba (Bishop‟s Warden)

Martine Lubin (Associate Warden)

Greg Tatchell (Treasurer)

Grace Wandag (Member at Large)

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Re v ie we d & Ame n d e d - Fe b . 2 1 s t 2 0 1 0 S t . Mic h a e l ‟ s Ve s t r y Me e t in g Min u te s

Ve r s io n 2 - 1 o f 2 0 - Fe b ru a ry 2 1 , 2 0 1 0

Feb. 21st, 2010 Minutes - St. Michael’s Vestry Meeting CHAIR: Moses Kajoba

PRESENT: 38 people registered on the sign up sheet.

Expedito gave the opening prayer at 11:52.

1. REVIEW of 2009 Vestry Minutes: moved by Bart Alatan, seconded by Brigitte

Laweng, passed unanimously.

2. FINANCIALS - Moses Kajoba/Greg Tatchell

2.1 YE Financials - The Treasurer had resigned effective Jan. 31, 2010, so

the financials were presented by Greg Tatchell, on behalf of the Wardens.

He presented the financial report and the audited year end income

statement and balance sheet. The reports had been produced by David

Wallace in consultation with the Wardens, and had been audited by Albert

Mori. The financial report (page 6) was moved by Greg, seconded by

Brigitte Laweng, passed unanimously. The IS (page 7) & BS (page 8) were

moved by Greg, seconded by Lyn Gonzalo, passed unanimously.

2.2 2010-2013 Budget - On behalf of the Wardens, Moses presented the

2010-2013 budget (page 9). Moved by Cris Ticad, seconded by Ramon,

passed unanimously.

3. Warden’s Report - pages 10-13.

The primary focus of the Warden‟s report was “OUR PROPOSED FOCUS FOR

2010”, as follows:

B. Our Proposed Focus for 2010

In consultation with the Sanctuary Planning Team & the Canonical Committee, the 4 of us believe that the 5-point 2010 strategic focus for St. Michael’s, in order of priority, should be:

1. WORSHIP/EDUCATION - The Wardens would like to see more energy and focus given to our worship life and spiritual education. The Sanctuary Planning Committee has been authorized to oversee and promote these activities, under the authority of the Wardens and Church Council.

2. CANONICAL COMMITTEE - With the re-ratified Canonical Committee, we will endeavor to take a more proactive approach with the Diocese to move forward on a St. Michael’s priest, remembering that the 3rd year anniversary of Rev. John Marsh’s departure will be March 31, 2010. In the interim, the Wardens will ensure that Rev. Expedito Farinas receives sufficient relief, as outlined in the Full Time Supply Clergy job description attached.

3. BUILDINGS – Four projects are proposed for 2010. 1st, the roof needs to be replaced, and it is anticipated that this will begin in the 2nd quarter. We have been building up reserves, but that reserve will need to be supplemented by funds from 2010. 2nd, planning for an upgrade to the Kitchen was begun in 2009, and should be implemented in 2010. 3rd, to enhance the Stations of the Cross, painting of the Sanctuary walls below the level of the windows is being considered. And, 4th, BIBAK

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has offered to re-finish the Hall floor to the same condition as they achieved for the Hall stage. They have scheduled this for the last weekend in May.

4. FINANCIALS - Continuation of the financial discipline shown in 2007, 2008, and 2009, to achieve a fourth straight year of balanced budgets in ‘10.

5. PARISH MISSION REVIEW - With strong bases in Mission, Physical Resources and Leadership Resources, an increased emphasis will be required on Financial planning, education and control. Under the direction of the Wardens and Church Council, the Treasurer of the Church and the Day Care will co-ordinate this focus in 2010.

Further, for 2010, we re-affirm the multicultural focus of St. Michael’s, as accentuated by, one, the March church council resolution to explore changing the name of St. Michael’s to include the word Multicultural; two, as emphasized in our Charter for Racial Justice; and, three, as highlighted by the Canonical Committee in its use of William Gibson’s term ‘radically multicultural.’

Significant time was dedicated to helping Vestry understand the PMR Sailboat resulting from the meeting with the Diocese on Feb. 2nd (see the figure on p. 11 of 20 of

these minutes). Moses also explained the 13 point job description developed by the Wardens for Expedito (see p. 13 of these minutes). This job description was incorporated into a Feb. 14th letter of invitation to Expedito, signed by the four Wardens. It renewed the original letter of invitation Expedito had received from St. Michael‟s in August of 2000.

The overall Wardens report, after a 30 minute review, was moved by Moses, seconded by Cyril Castro, passed unanimously.

4. REPORTS – pages 14-17.

In order of presentation: Terry Cutforth (verbal), Sandra Baldo, Brigette Castro,

Margarite Cutforth & Michiko Tatchell (in absentia), Tricia Bagni (verbal), Brigitte

Laweng (verbal), Moses Kajoba, & Rev. Expedito Farinas (verbal).

9 reports were presented, 5 written (pages 14-17) and 3 verbal.

The following four significant items arose from the 9 reports:

4.1 Buildings & Grounds- Terry Cutforth reviewed with Vestry a final quote

for replacement of the roof for all buildings (except the Rectory). He indicated that this would last for another 30 years (good enough for our 150th Anniversary!). Terry moved the following motion:

It is hereby moved that Vestry authorize replacement of the roof for the entire property, in 2010, with the exception of the Rectory. The best of four quotes to do this is $115,000. Vestry authorizes Church Council to use existing Capital Funds to pay for this, and to allocate whatever additional funds are required, to the extent that excess 2010 operating income allows it, and in any event not to exceed $120,000.

Seconded by Greg, passed unanimously. It was subsequently agreed that the color of the new roof would be decided at Church Council.

4.2 Sunday School - Tricia Bagni made Vestry aware of a Diocesan youth

program that sends youth to France or Taiwan. This was received positively by Vestry, and Tricia will report to Church Council in March with more details.

14



4.3 Stewardship - Part of Sandra Baldo‟s report regarded the importance of

regular reporting to the congregation with regards to the status of givings. In addition to including these updates in the Newsletter, it was recommended from the floor that they also be included in the Sunday Church Bulletin.

4.4 Ministry - to be provided by Moses and Expedito.

Moses moved that the 5 written reports and 4 verbal reports be adopted as presented. Seconded by Eleanor Jones, passed unanimously.

5. ELECTION of OFFICERS - The following list of officers were put up for

nomination by James Baldo. Members-at-Large Cyril Castro Wilmer Toyoken

Teves Agustin Johnny Baguiwen

Brigitte Laweng Webster Bazin Susan Peck

Altar Guild Co-ordinator Felly Farinas, Caroline Gapongli +

Synod Delegates (2) Sam Copley

Bart Alatan Synod Alternates (2) Paul Fraser

Sandra Baldo

Food Bank/Meal Ministry Brigette Castro, Martine & Michiko

Sunday School Tricia Bagni

Warden Emeritus Eleanor Jones

Bishops Warden Moses Kajoba Peoples Warden/Secretary James Baldo

Associate Warden Cris Ticad

Assoc. Warden Martine Lubin

Treasurer Greg Tatchell

Stewardship Chairperson Sandra Baldo

Envelope Secretary The Stewardship Committee

Canonical Committee Moses Kajoba (Chair) Eleanor Jones (see motion below) James Baldo Greg Tatchell

Sandra Baldo Lyn Gonzalo

Grace Wandag Brigette Castro

James Gonzalo Michiko Tatchell Cris Ticad Martine Lubin

Sanctuary Planning Committee Bart Alatan (Chair), Rev. Farina, Greg Tatchell,

Agnes Alatan, Felly Farinas, Michiko Tatchell

Day Care Board Chairman of the Board: Moses Kajoba

Treasurer: Greg Tatchell

Secretary: Terry Cutforth

Music Director Gail Craig

Moved by James, seconded by Lyn, passed unanimously.

15



6. CANONICAL COMMITTEE

6.1. Canon 1442 Motion - to extend the mandate of the Canonical Committee

until such time as they have hired a priest, the following Motion was moved

by Moses:

Motion 6.1: As per Canon 1442,

... where the appointment of any ordained person to a vacancy in a Parish is outstanding as at the date of the Annual Vestry Meeting, the Vestry may by

resolution direct that the Canonical Committee as it was constituted prior to the

Annual Vestry Meeting, shall continue in office until such appointment has been made ...

It is hereby moved that Vestry extend the mandate of the St. Michael‟s Canonical Committee as per Canon 1442, with membership as given on the cover of the 2010 Parish Profile (version 4) of agenda item 7.2.

Seconded by Agnes Alatan, passed unanimously.

6.2. 2010 Parish Profile (version 4) - as their first act under their newly

extended mandate, the Canonical Committee presented the 2010 Parish

Profile (version 4; an updated version of the 2009 version 3 Parish Profile) for

ratification.

Version 4 updates included Vestry ratification of the changes requested by the

Diocese in March/April of 2009, financials as ratified at Vestry on this date,

various changes reflecting activities since the Feb. 8, 2009 Vestry, and an

explanation of the revision of the term „multicultural‟ to „radically

multicultural‟.

Moved by the Canonical Committee, seconded by Agnes Alatan, passed

unanimously.

Wardens Moses Kajoba and James Baldo signed a letter (see page 20) to Ellen

Clark King providing her with version 4 of the Vestry ratified Parish Profile.

7. Sanctuary Planning Committee - pages 18-19.

Bart Alatan presented the Sanctuary Planning Committee (SPC) Report,

highlighting the development of a master sanctuary schedule incorporating both

clergy and lay activities. He indicated progress on Stations of the Cross (8 of 14 to-

date), and opened a discussion on the March 2009 Church Council Resolution to

explore changing the name of St. Michael‟s Anglican Church to include our

Multicultural focus, along the lines of St. Michael‟s Multicultural Anglican Church.

While not asking for a resolution, Vestry was asked for general feedback. The

reaction was affirmative.

With regards to the Stations of the Cross, Moses asked that the teams responsible

for fund raising that have not submitted those funds for the remaining six stations

be contacted to ensure that all 14 stations will be in place by Good Friday.

SPC report moved by Bart Alatan, seconded by Johnny Baguiwen, passed

unanimously.

16



8. The Newsletter – Fanny Balaki

Fanny Balaki talked to the challenge her and Tricia Bagni were having in getting

enough articles for the Winter Newsletter, and asked for help. An additional

member was added to the team, and responsibilities expanded to include re-

establishment of the web-site.

9. ADJOURNMENT - After 2 hours, at 2:00, Felly Farinas moved adjournment,

seconded by Brigette Castro, carried.

GLORY TO GOD: Expedito led the congregation in closing in Glory to God.

NOTE: Prior to circulation and posting, the minutes, or their portion of the minutes,

were reviewed the week of Feb. 22, 2010, and at the March 7 Church Council meeting,

by the following members of Church Council; Moses Kajoba (Chairman), Terry Cutforth,

Sandra & James Baldo, Cris Ticad, Bart Alatan, Rev. Expedito Farinas, Brigitte Laweng

Brigette Castro and Tricia Bagin.

17

RE POR TS - S t . M ic h a e l ‟ s Fe b ru a ry 2 1 , 2 0 1 0 Ve s t r y Me e t in g


2. 2009 Financial Report By: The Wardens.

We present to Vestry the 2009 financial reports of St. Michael‟s, the Income Statement on

page 8 (page 7 in the minutes) and the Balance Sheet on page 9 (page 8 of the minutes).

They were produced by David Wallace, and audited by Al Mori (Bishop appointed

Treasurer of Holy Cross).

For the third year in a row, St. Michael‟s was in the black with a modest surplus.

The most noteworthy items in the 2009 Income Statement, compared to 2008, were in

three of the expense lines.

1. Line 1.4: While this line item seems a bit high, it needs to be judged relative to the

2009 budget of $42,000. It can be seen that line 1.25, Supply Clergy Other, grew as

we achieved more relief for Expedito. It can be seen that this line will grow to $3,600

in 2010, as we seek complete day, monthly relief for him.

2. Line 7.1 This number seems, on first blush, to be quite high. Over 80% of this

number, however, is for the roof (the cost of which will be about $120,000 in 2010)

3. Line 8.1 Even though this number seems to be down in 2009, it needs to be pointed

out that it includes the cost of an accountant. We will not need an accountant in 2010,

and thus the budget is down even more in 2010. Remaining costs are for bulletins,

Vestry material, directories, newsletters, parish profiles, laminations, church council,

mailing, etc.

On the balance sheet, one items is worthy of note.

1. The total has grown significantly. Much of this is attributable to building funds which

didn‟t used to be included in the Balance Sheet. The Balance Sheet will drop

significantly in 2010, however, as these building funds will likely be exhausted for the

approximately $120,000 roofing project in 2010.

Finally, we point out that we have a new auditor this year. Al Mori is a professional

accountant, appointed by the Bishop as Treasurer for Holy Cross. Our intention would be

to use Mr. Mori again next year.

Respectfully Submitted

The Wardens of St.Michael‟s

18



Jan - Dec 09 Jan - Dec 08 $ Change % Change

Ordinary Income/Expense

Income

4000 ｷ Envelopes 41,287.45 35,747.26 5,540.19 15.5%

4001 ｷ Open 1,271.54 3,591.34 (2,319.80) -64.59%

4002 ｷ Special donations 12,000.74 139.00 11,861.74 8,533.63%

4003 ｷ Mission Donations 0.00 200.00 (200.00) -100.0%

4300 ｷ Rectory Rent - net

4305 ｷ Rectory rent received 16,680.00 14,976.00 1,704.00 11.38%

4310 ｷ Rectory Expenses (3,121.01) 0.00 (3,121.01) -100.0%

Total 4300 ｷ Rectory Rent - net 13,558.99 14,976.00 (1,417.01) -9.46%

Total Income 68,118.72 54,653.60 13,465.12 24.64%

Expense

5000 ｷ Priests 17,860.00 13,775.00 4,085.00 29.66%

5010 ｷ Caretaker 2,400.00 2,175.00 225.00 10.35%

5020 ｷ Organist 6,785.00 5,791.32 993.68 17.16%

5030 ｷ Office Administrator 3,600.00 3,922.50 (322.50) -8.22%

5100 ｷ Assessments 10,788.00 11,328.00 (540.00) -4.77%

5160 ｷ Instrument R&M 2,065.13 27.97 2,037.16 7,283.38%

5200 ｷ Repairs and Maintenance - Bldg 37,572.77 18,089.35 19,483.42 107.71%

5300 ｷ Hydro 1,257.12 4,147.60 (2,890.48) -69.69%

5310 ｷ Utilities 1,198.99 1,430.99 (232.00) -16.21%

5320 ｷ Gas 4,230.21 1,392.74 2,837.47 203.73%

5350 ｷ Property taxes 1,920.00 3,740.01 (1,820.01) -48.66%

5400 ｷ Insurance 8,543.00 12,254.42 (3,711.42) -30.29%

5500 ｷ Office expenses 1,761.91 2,133.58 (371.67) -17.42%

5510 ｷ Janitorial supplies 1,258.29 629.69 628.60 99.83%

5520 ｷ Church supplies 1,667.22 967.29 699.93 72.36%

5525 ｷ Educational supplies 1,100.00 1,139.28 (39.28) -3.45%

5530 ｷ Unrecoverable GST 573.54 557.04 16.50 2.96%

5550 ｷ Telephone 975.25 923.26 51.99 5.63%

5560 ｷ Bank charges & interest 184.32 350.01 (165.69) -47.34%

5570 ｷ Contingency 1,197.18 (1,102.63) 2,299.81 -208.58%

5580 ｷ Meal ministry 3,400.00 0.00 3,400.00 100.0%

Total Expense 110,337.93 83,672.42 26,665.51 31.87%

Net Ordinary Income (42,219.21) (29,018.82) (13,200.39) 45.49%

Other Income/Expense

Other Income

5600 ｷ Recovery of building expense 45,225.93 38,973.10 6,252.83 16.04%

Total Other Income 45,225.93 38,973.10 6,252.83 16.04%

Net Other Income 45,225.93 38,973.10 6,252.83 16.04%

Net Income 3,006.72 9,954.28 (6,947.56) -69.8%

Feb. 1, 2010 Produced by David Wallace after review with Moses Kajoba & Greg Tatchell

- Books out by $1.25 for Bank Charges in 2008; moved to 2009.

Feb. 10, 2010 Audited by Al Mori, Bishop's appointed Treasurer of Holy Cross

St. Michaels 2009 Income Statement

19



31 Dec 09 31 Dec 08 $ Change % Change

ASSETS

Current Assets

Chequing/Savings

1000 ｷ Royal Bank 10,695.70 14,384.68 (3,688.98) -25.65%

1010 ｷ Scotia Bank - Savings 2,026.89 2,026.89 0.00 0.0%

1020 ｷ Food ministry/Building - Royal 104,459.87 0.00 104,459.87 100.0%

1100 ｷ Mutual Funds 22,077.98 42,077.98 (20,000.00) -47.53%

1110 ｷ Canada Savings Bond 5,455.00 5,455.00 0.00 0.0%

Total Chequing/Savings 144,715.44 63,944.55 80,770.89 126.31%

Other Current Assets

1215 ｷ Due from Diocese 1,890.70 803.76 1,086.94 135.23%

1499 ｷ Undeposited Funds 2,747.74 0.00 2,747.74 100.0%

Total Other Current Assets 4,638.44 803.76 3,834.68 477.09%

Total Current Assets 149,353.88 64,748.31 84,605.57 130.67%

TOTAL ASSETS 149,353.88 64,748.31 84,605.57 130.67%

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2160 ｷ Rectory security deposit 700.00 600.00 100.00 16.67%

2200 ｷ GST Payable (2,334.71) (1,722.19) (612.52) 35.57%

2210 ｷ Unearned revenue 10,765.05 0.00 10,765.05 100.0%

2400 ｷ Accrued liabilities 680.00 0.00 680.00 100.0%

2500 ｷ Reserve for roof repair 70,667.57 0.00 70,667.57 100.0%

Total Other Current Liabilities 80,477.91 (1,122.19) 81,600.10 -7,271.51%

Total Current Liabilities 80,477.91 (1,122.19) 81,600.10 -7,271.51%

Total Liabilities 80,477.91 (1,122.19) 81,600.10 -7,271.51%

Equity

3900 ｷ Retained Earnings 65,870.50 55,917.47 9,953.03 17.8%

Net Income 3,005.47 9,953.03 (6,947.56) -69.8%

Total Equity 68,875.97 65,870.50 3,005.47 4.56%

TOTAL LIABILITIES & EQUITY 149,353.88 64,748.31 84,605.57 130.67%

Feb. 1, 2010 Produced by David Wallace after review with Moses Kajoba & Greg Tatchell

Feb. 10, 2010 Audited by Al Mori, Bishop's appointed Treasurer of Holy Cross

St. Michaels 2009 Balance Sheet

20


2009

Final

67 77

1.1 Open donations 3,134 3,591 1,272 1,526 1,678 1,678 1,678

1.2 Parish donations 25,196 35,747 41,287 49,545 54,499 59,949 65,944

1.3 Total Parish Givings 28,330 39,339 42,559 51,071 56,178 61,628 67,623 2 Special donations 12,040 139 12,001 10,000 10,000 10,000 10,000 3 Mission & Interest 125 200 - - - - -

4.1 Rectory rent 14,592 14,976 16,680 17,347 18,041 18,763 19,513 4.2 Rectory expense (986) - (3,121) (1,000) (1,000) (1,000) (1,000)

I. Total Givings & Rectory Rent 54,101 54,654 68,119 77,418 83,219 89,391 96,136

Expenses1.1 Clergy - Future 52,000 54,600 57,330 63,063 1.2 Clergy - Supply - Rev. Exp. 7,925 12,575 16,400 - - - 1.25 Clergy - Supply - Other 750 1,200 1,460 3,600 3,600 3,600 3,600

1.3 Clergy - Cluster 8,352 - - - - - -

1.4 Total Clergy Salaries 17,027 13,775 17,860 55,600 58,200 60,930 66,663 2.1 Caretaker 1,038 2,175 2,400 3,600 4,200 4,800 5,400 2.2 Organist & relief 4,650 5,791 6,785 7,124 7,480 7,854 8,247

2.3 Office coordinator 3,600 3,923 3,600 3,600 3,780 3,969 4,167

2.4 Total Other Salaries 9,288 11,889 12,785 14,324 15,460 16,623 17,815 3.11 Gas 2,142 2,843 4,230 4,653 5,119 5,630 6,193 3.12 Oil 10,989 1,393 3.2 Hydro 2,932 1,305 1,257 1,383 1,597 1,757 1,933

3.3 City Utilities 1,945 1,431 1,199 2,000 2,100 2,205 2,315

3.4 Total Utilities 18,008 6,971 6,686 8,036 8,816 9,592 10,441 4 Property tax 3,154 3,740 1,920 3,740 3,927 4,123 4,330 5 Insurance 11,040 12,254 8,543 8,610 9,041 9,493 9,967 6 Assessments 11,304 11,328 10,788 10,643 12,293 13,783 15,529

7.1 Repairs & Maintenance 3,422 18,089 37,573 10,000 10,000 10,000 10,000 7.2 Organ & Sound Systems - 28 2,065 1,000 1,000 1,000 1,000 8.1 Office and misc 2,007 2,134 1,762 1,500 1,650 1,815 1,997 8.2 Telephone 725 923 975 1,024 1,075 1,129 1,185 8.3 Janitor supplies 903 630 1,258 1,258 1,258 1,258 1,258 9.1 Church supplies 864 967 1,667 1,167 1,284 1,284 1,284 9.2 Church education 759 1,139 1,100 1,200 1,200 1,200 1,200 10 Unrecoverable GST 557 557 574 631 694 763 840 11 Bank Charges & Interest 316 350 184 184 184 184 184 12 Meal Ministry 200 - 3,400 3,000 3,000 3,000 3,000 14 Contingency 2,000 (1,103) 1,197 2,000 2,000 3,000 2,000

II. Total Expenses 81,575 83,672 110,338 123,918 131,082 139,178 148,693

Church & Hall Rental Income 36,376 38,973 45,226 47,226 49,226 51,226 53,226

Surplus / (Deficit) = (I + III) - II 8,903 9,954 3,007 726 1,363 1,438 669

To be Recommended by the Wardens

2010 Final

2007at the 2010 Vestry Meeting (Feb. 21).

2008

St. Michael's in Mount Pleasant - 4 Year Budget - 2010 to 2013 - Final

IV.

I.

II.

Givings & Rectory Rent

III.

2013

4 Y E A R B U D G E T3 Y E A R S A C T U A L S

20122010 2011

21


Ve rs io n 2 - 1 0 o f 2 0 - Fe b ru a ry 2 1 , 2 0 1 0

3. Wardens 2010 Vestry Report

A. Summary of 2009

At the 2009 Vestry meeting, the Wardens suggested the following focus for ‟09:

1. CANONICAL COMMITTEE - Hiring a full time/half time priest.

2. BUILDINGS - 7 Projects were proposed for consideration in ‟09.

3. FINANCIALS - Strive to achieve a 3rd

straight year of balanced budgets in „09.

4. Tri-Parish Relationship - Explore potential ways of working together.

Find following a summary of progress on the four 2009 objectives listed above:

1. CANONICAL COMMITTEE - An update to the 2007 Parish Profile was ratified at Vestry on Feb. 8, 2009, submitted to the Bishop the same day, and presented to him and his Staff within the quarter. Updates requested at that meeting were finalized at a subsequent Apr. 2

nd meeting with Archdeacon Ellen Clark-King (who submitted one of the paragraphs). The

Parish Profile was re-ratified on April 8th, as Version 3, and re-submitted to the Diocese.

Anticipation of being able to hire a priest by our 120th Anniversary in September was not

realized. The Canonical Committee will need to be extended by this Vestry for another year.

2. BUILDING PROJECTS - 3 projects proposed for consideration in 2009 were achieved by

Terry Cutforth; one, completion of the outside painting of St. Michael‟s, two, a foundation upgrade for the Baptistry fountain, and, three, replacement of the flooring to the Vestry and men‟s washroom. An unscheduled project was also completed, a new kitchen floor. As always, it was Terry who provided the co-ordination and energy to ensure these major projects happened, as well as the host of ongoing monthly maintenance activities he oversees. Hanging the new Stations of the Cross in the Sanctuary is but one example of this ongoing work.

3. FINANCIALS - For the third year in a row, St. Michael‟s achieved a modest surplus, were able to fund capital projects (see 2 above), were able to increase the salary of the fully time supply priest, and were able to set aside considerable funds for the new roof planned for the near future. The 2010 budget should ensure we continue this trend into a fourth year in a row.

4. TRI-PARISH RELATIONSHIP - Activities with St. Mary‟s have not advanced beyond the Lenten

program of 2008. The other aspect of the tri-parish relationship, with Holy Cross, has grown slowly. They have become involved in our Meal Ministry program, contributing food and tables, and initiated a 2010 shared Lenten Program.

Three significant items occurred in 2009 and prior to Vestry in 2010, which were not anticipated in the plans above:

5. DAY-CARE - Following a Coastal Health operational review of the St. Michael‟s Day Care, it

was realized that the Warden‟s were not providing the level of oversight which our Warden Emeritus provided in the past, and that this lack of oversight was problematic. It was moved by Church Council that the Wardens explore options to close or sell. This was an unresolved issue at the end of 2009, and needs resolution in the near future.

6. TREASURER - for a variety of reasons, the books were a challenge in 2009. As an example, Church Council did not receive any financial updates in the second half of 2009, and only once in the first half. The Wardens realize that this is unacceptable, and resolve to ensure quarterly reports, at a minimum, in 2010. See „B‟ following.

7. PARISH MISSION REVIEW - A new Diocesan strategic plan, Focus 2018, was passed at Synod in 2009. Part of that process was a Parish Mission Review, which occurred for St. Michael‟s on Feb. 2, 2010, led by Paul Borthistle, and attended by most members of the

22



Canonical Committee, plus Terry Cutforth. There are four aspects to the assessment; Mission, Financial, Physical and Leadership. The output from that session follows:

While there is still room for continued improvement in Mission, Physical and Leadership (top, right, and bottom in the diagram above), they do not represent significant challenges. For Financials (left in the diagram above), however, it can be see that, despite St. Michael‟s great strides in the last three years, challenges still exist; this was the lowest of the four scores received by St. Michael‟s. In that context, Financials will be a major focus for 2010.

B. OUR PROPOSED FOCUS FOR 2010

In consultation with the Sanctuary Planning Team & the Canonical Committee, the 4 of us believe that the 5-point 2010 strategic focus for St. Michael‟s, in order of priority, should be:


2. CANONICAL COMMITTEE - With the re-ratified Canonical Committee, we will endeavor to take a more proactive approach with the Diocese to move forward on a St. Michael‟s priest, remembering that the 3

rd year anniversary of Rev. John Marsh‟s departure will be March 31,

2010. In the interim, the Wardens will ensure that Rev. Expedito Farinas receives sufficient relief, as outlined in the Full Time Supply Clergy job description attached.

3. BUILDINGS – Four projects are proposed for 2010. 1st, the roof needs to be replaced, and it is

anticipated that this will begin in the 2nd

quarter. We have been building up reserves, but that reserve will need to be supplemented by funds from 2010. 2

nd, planning for an upgrade to the

Kitchen was begun in 2009, and should be implemented in 2010. 3rd

, to enhance the Stations of the Cross, painting of the Sanctuary walls below the level of the windows is being considered. And, 4

th, BIBAK has offered to re-finish the Hall floor to the same condition as they achieved for

the Hall stage. They have scheduled this for the last weekend in May.

4. FINANCIALS - Continuation of the financial discipline shown in 2007, 2008, and 2009, to

achieve a fourth straight year of balanced budgets in „10.

5. PARISH MISSION REVIEW - With strong bases in Mission, Physical Resources and Leadership Resources, an increased emphasis will be required on Financial planning, education and control. Under the direction of the Wardens and Church Council, the Treasurer of the Church and the Day Care will co-ordinate this focus in 2010.

Further, for 2010, we re-affirm the multicultural focus of St. Michael‟s, as accentuated by, one, the March church council resolution to explore changing the name of St. Michael‟s to include the word

23



MULTICULTURAL; two, as emphasized in our Charter for Racial Justice; and, three, as highlighted by the Canonical Committee in its use of William Gibson‟s term „radically multicultural.‟

C. CONCLUDING REMARKS

Find below the four-year summary of attendance for St. Michael‟s; we have grown over 200% since 2006. See also our 2010 budget (p. 10 of 20), with actuals from 2007 to 2009. In the period that we have more than doubled attendance, givings have more than doubled as well. Congratulations to all involved (for our Double-Double +).

The depth and strength of the lay leadership team at St. Michael‟s continues to capably manage this exceptional growth. The Warden‟s team continues to evolve. The nominating committee is recommending James Baldo as People‟s Warden, who in turn is being replaced as Associate Warden by Martine Lubin. These changes were triggered by the move to nominate the current People‟s Warden as Treasurer, assuming the challenge made visible by the Parish Mission Review process (see the Sailboat).

Finally, we thank the hard working members of Church Council, the patience shown by the Canonical Committee as they produced their 4

th version of the Parish Profile for this vestry, and Expedito for his 2nd

full year, with very few breaks. For the 2nd

year in a row, we commit to doing all we can to get him his breaks, and offer a more concrete commitment in terms of his contract for 2010 (see the job description finalized on Feb. 14

th between the Wardens and Expedito, on the next page).

Respectfully Submitted by the 2009 Wardens:

Moses Kajoba, Bishop‟s Warden Greg Tatchell, People‟s Warden

James Baldo, Associate Warden Cris Ticad, Associate Warden

W M Q Y W M Q Y W M Q Y W M Q Y

1.1

1.2 36 35 71 52

2 42 43 76 69

3 28 45 73 77

4 6 47 63 81

5 39 36 81 73

6 37 37 73 74

7 37 33 78 76

8 37 51 71 89

9 29 49 87 76

10 32 40 82 69

11 42 41 90 75

12 44 46 40 85

13 34 56 95 82

14 33 35 55 97

15 52 5 62 173

105 64

16 36 50 67 64

64 177

17 40 77 71

18 40 64 66 68

19 35 69 67 73

20 44 53 74 89

21 40 79 82 81

22 43 53 52 79

23 34 72 90 79

24 40 58 74 87

25 44 82 69 80

26 32 71 77 87

27 33 82 68 82

28 31 58 75 81

29 33 44 92 82

30 31 116 76 110

31 29 70 73 88

32 17 84 75 155

33 44 95 71 72

34 24 63 80 145

35 27 82 70 71

36 31 64 78 82

37 31 75 80 81

38 28 71 76 81

39 29 67 91 138

40 42 75 70 69

41 50 76 96 101

42 39 80 85 76

43 40 77 75 159

44 46 66 74 93

45 48 88 85 80

46 33 80 79 82

47 37 84 95 82

48 41 74 81 77

123

49 42 42 76 86

50 42 64 86 122

51 32 130 103 187

52 76 173 46

1976 1976 1976 1976 3512 3512 3512 3512 4019 4019 4019 4019 4804 4804 4804 4804

38 165 494 - 68 293 878 - 77 335 1005 - 92 400 1201 -

405

1260

337

518

355

1268

460

453

311

1109

2009

279

978

48

04

312

387

643

1298

St. Michael's Weekly Attendance: 2006 to 2009

2006 2007 2008

1Q

112

443

19

76

170

559

35

12

283980

40

19

150 157 303

873

321

906

275

181 232 394

2Q

265

577

336

162 254

150 283 310

322

333

3Q

128

388

300

1005

114 312 299

146 359 395

971

469

4Q

171

568

308 326

1128

164 318 333

233 483

24



Rev. E. Farinas - St. Michael’s JOB DESCRIPTION for TEMPORARY SUPPLY CLERGY1

I. RESPONSIBILITIES

1. WORSHIP

The Guiding Principle for „a‟ to „d‟ following is that the temporary supply clergy gets a complete Sunday off, once a month, plus an additional 8:00am BCP service off, once a month.

a) Officiate and Preach 3 to 4 times per month at the 10:00am BAS service (depending upon a

four Sunday or five Sunday month).

b) In addition to „a‟, officiate on Ash Wednesday, Good Friday, Christmas & New Years Eves.

c) Officiate 2 to 3 times per month, on alternate Sundays, at the 8:00am BCP service.

d) Officiate 2 to 3 times per month, on alternate Wednesdays, at the 5:45pm Evening Prayer

service.

e) Ensure there is sufficient Reserve Sacrament for the Wednesday and 8:00am Sunday services

at which he does not need to attend.

f) Ensure that vestry book congregational counts are accurate.

2. CHURCH COUNCIL & VESTRY

g) Attend Church Council and Vestry meetings.

3. SANCTUARY PLANNING COMMITTEE

h) Participate as a member of the Sanctuary Planning Committee

i) Ensure compliance with the Worship schedule established by the Sanctuary Planning

Committee.

4. DIOCESAN EVENTS

j) Attend and participate in Diocesan events as requested by the Diocese and as directed by the

Wardens and Church Council.

5. OTHER ACTIVITIES

k) Occasionally, as required, administer Baptism, Penance, and Extreme Unction.

l) Reasonable community expectations that occasionally arise (i.e. House Blessings, Home Counselling, Pastoral Care, etc.) are included.

m) Attend to other activities as may on occasion arise (MAP, Meal Ministry, etc).

II. OVERSIGHT

1. SANCTUARY PLANNING COMMITTEE - the Wardens and Church Council assign day to day working requirements to the Sanctuary Planning Committee, and make it responsible for leading St.

Michael‟s in achieving 2010 objective #1 from the Warden‟s 2009 Vestry Report (B.1, p. 11 of 20).

2. WARDENS - the Sanctuary Planning Committee is reportable to the Wardens, and will keep them





III. 2010 COMPENSATION

Compensation will be administered by the Wardens as authorized under the 5 year budget, and in

recognition of the Diocesan Supply Clergy schedule of rates.

The 13 responsibilities („a‟ through „m‟), oversight arrangements, and compensation were reviewed to the

satisfaction of the incumbent on Feb. 14th, and are hereby attested to with the signatures of the 4 Wardens.

___________________________

SIGNED: Date

______________________________ ____________________________

______________________________ ____________________________

1 Language taken from the October 21, 2009 letter from the Diocese of New Westminster to St. Michael‟s Wardens

25



4.1 Stewardship Report

By: Sandra Baldo

From the Stewardship Committee, it‟s another fruitful year here as we were able to come within a hair of our 2009 year end objective; we were short by only 1%. We actually exceeded our envelope forecast by over $1,000, but fell short in our open offerings. We believe this is partly attributable to congregational support for disaster relief for relatives back in the Philippines, and the recession of the last year. Under the circumstances, we are very pleased to be within 1%, especially when it is considered that our givings of $42,000+ grew from a base of only $18,000+ in 2006.

We have set a stretch objective of 20% for ourselves in 2010. Our plan to achieve this will be with increased emphasis on PAD, and more timely feedback for the congregation so that we know how we are doing. To that end, Quarterly progress will be included in our Newsletter. I am convinced that if we had watched it more closely in 2009, and had known we were so close, we would have easily exceeded our objective. I am confident with this approach that we can exceed our stretch objective in 2010.

4.2 MEAL MINISTRY REPORT

By: Brigette Castro/Martine Lubin/Michiko Tatchell

The Meal Ministry at St. Michael‟s consists of 2 parts; “Food Bank for Students” and a “Hot Meal Program”. They are held on Friday evenings from 6 to 7 p.m.

FOOD BANK: Volunteers from St. Michael‟s operate the “Food Bank” along with the volunteer group from St. Philip‟s Anglican Church. Their group leader is Anne Anthony. Vancouver Food Bank provides all the food. They deliver the food to St. Michael‟s on Friday morning. Holy Cross Japanese-Canadian Anglican Church donates canned food occasionally.

We operate this Food Bank 3-4 times a month, on Fridays. The volunteers start to prepare for it at 5 p.m. and finish it at 7-7:30 p.m.

The weekly average number we served was about 60 people. Although our depot is for “Students Only”, Vancouver Food Bank kept sending “Working Poor” people to us until we recently discussed about this issue with them. The total number of people we served in 2009 was about 2500. The Vancouver Food Bank has officially asked us to consider opening another evening for “Workers ”.

MONDAY PROGRAM ADDITION: Beginning in February of 2010, St. Michael‟s will be expanding to Mondays, at the request of the Vancouver Food Bank. An unmet need in Vancouver has been for the working poor. St. Michael‟s is the pilot project for Vancouver (see letter from the Vancouver Food Bank on the next page).

HOT MEAL PROGRAM: We started to serve hot meals (not sandwich) once a month in January of 2009. The St. Michael‟s Meal Ministry Team, with a budget of $400, prepared the Meal, $200 of which generously comes from St. Philip‟s Anglican Church.

We were quite anxious about this new program when we started in January of 2009. And we also wanted to serve more often but we didn‟t have enough budget and volunteers. But our prayers were answered when Rainbow Church contacted us regarding a rental space for them to do their “Hot Meal Program”. We were delighted to work together on the same ministry. They have been doing it for more than 10 years in downtown Vancouver. They are experts on this program and we‟ve learned a lot from their organized system.

They organized a huge Thanksgiving Turkey Dinner for 400 people on Oct. 10, 2009.

St. Michael‟s organized a Christmas Dinner with gifts on Dec. 18, 2009.

St. Michael‟s prepares Hot Meals on 1 Friday and Rainbow Church does it twice a month.

26



4300 Hot Meals: On a regular “Hot Meal” Friday, we serve 100-120 people. The total number of people we served was about 1500. With the 2800 people that Rainbow Church served, 4300 people were served Hot Meal at St. Michaels.

A group of grade 8-10 students from North Van. Under the guidance of Tara Gellatly comes every Friday to help with the Hot Meal Program.

6800 in 2009: With 2500 people served at our Food Bank depot, the grand total numbers 6800 people served at St. Michael‟s Anglican Church in Mount Pleasant in 2009. The Meal Ministry Team sincerely appreciate the support from St. Philip‟s, Rainbow Church, Holy Cross and all volunteers from St. Michael‟s.

Respectfully submitted by Brigette Castro, Martine Lubin and Michiko Tatchell.

27



4.4 The 120th

Anniversary Celebration Report At the Annual Vestry Meeting in Feb., 2009, we passed the motion to set the date, Sunday, Sept. 27, 2009, as our Celebration Date. Since then the committee members met several times and communicated by e-mail and phone to discuss the planning. We always consulted Eleanor Jones because she knew many parishioners who used to come to St. Michael‟s. Selling the all-season cards with our two stained glasses‟ pictures did our major fundraising. I would like to quote our Chairperson, Marguerite Cutforth‟s write-up from the newsletter to report what we did on Sept. 27, 2009. Was it a success? I would certainly say so! We invited some of our past parishioners as well as friends, approximately 60 of them. They were surprised and were happy to have attended this special event. With our congregation, families and friends, there were about 200 people all together.

It started with the 10:00 A.M. service with The Rev. Walter Bayley presiding and joined by our very own The Rev. Expedito Farinas. The choir sang beautifully in their new choir gowns. The church was full, it was a blessing!

The morning service was followed by the coffee hour at the parish hall which was well set, beautifully decorated by Grefa Pinera and her team. Catching up with friends and former parishioners of St. Mikes was the event of the afternoon.

Dinner was at 5:00 P.M. Sitting at the head table were our special guests, Archdeacon of Burrard Deanery, The Rev. Dr. Ellen Clark-King with her husband, The Rev. Jeremy Clark-King. With them were The Rev. Expedito and wife Felly, Mr. And Mrs. Cadman who were involved with St. Mikes for many years and are now living in Sooke, our very own Eleanor Jones who received the Order of the Diocese of New Westminster on Nov. 1, 2009, and The Rev. Walter Bayley, a past Reverend of St. Michael‟s.

The food was delicious and the fellowship was even better. To entertain us, we had Henry Thompson sing a few songs. A couple from Gibson who played the guitar as they both sang. The Igorot ethnic dance led by the Filipino members of the church, they danced around with the beat of the gongs then later got us involved including Ellen and Jeremy Clark-King; it was a dance for everyone. Up the stage also was a projected slides of collected old and new pictures of some members of St. Mike‟s congregation, nicely compiled by Flavia Kajoba.

We had a toast from Eleanor, we sang happy birthday to St. Michael‟s and ate the cake. Some people, young and old, stayed and socialized until midnight. A great time was had by all! Special thanks to my committee, Sandra Baldo, Lyn Gonzalo, Michiko Tatchell, Ann Kajoba, Eleanor Jones and to all others who pitched in and worked so hard to make this event a success. As you can see in the account report, $784.52 remains. We have decided to purchase The 1

st

Station of “Stations of the Cross” with this fund as the legacy of the 120th Anniversary Project.

May the Lord protect St. Michael‟s for another 120 years and many more. Respectfully submitted by the 120

th Anniversary Committee.

28



4.5 The Order of the Diocese of New Westminster Michiko Tatchell

What is the Order of the Diocese of New Westminster?

Well, let‟s see what Judge Robert Watt explained in “TOPIC”, Oct. issue.

Based on the highly successful Order of Niagara in Eastern Canada, a new award has been

created by Diocesan Council to honour “those members of the laity in the diocese who have given

outstanding service over a significant period of time in their volunteer ministry.” The essence of this

award is to express the deepest thanks of the whole diocese to individuals whose personal ministry in

whatever parish or over the whole diocese has been exemplary. Without the work of such individuals,

the life of parishes and of the diocese, and worship and programs of every kind would be

immeasurably lessened.

We especially agree with the last sentence, don‟t we?

So, on Sunday, Nov. 1, 2009, All Saints‟ Day, the Inaugural Investiture was held at Christ

Church Cathedral at 4:30 PM. The church was packed. We saw The Rev. Expedito and The Rev.

Paulina walking in procession first, followed by many clergymen/women and Bishop Michael Ingham.

And then, there they are, 53 recipients from 41 (out of 77) parishes marching into the Cathedral.

Everyone turned around to look for their loved ones, as if they were there to see their children‟s

performance at school. We were told to hold photographing and applauding until the end. The Right

Rev. Ralph Spence, retired Bishop of Niagara, was the guest preacher and Bishop Michael presided at

the Eucharist.

The Dean of the Diocese and Rector of Christ Church Cathedral, Peter Elliott said that the

order is “not so much an award for service but acknowledgement that all of us together do this work so

that God‟s reign on Earth continues and Christ‟s name is glorified.” Eleanor‟s long time service at St.

Michael‟s, including her management of the Day Care Centre, was remarked upon when her name was

called. After all recipients had received their medallions and the official certificates, they were loudly

applauded for more than a few minutes. This was the most memorable and happiest moment for every

one of us at the Cathedral. It was a very moving moment

For more details and photos, please check the Diocesan website (Oct. & Nov. issues);

www.vancouver.anglican.ca

2009 was the first year for this award. But this is not the end of it. We are blessed to have a

couple of more parishioners whom we can nominate this year and next year.

May the Lord recognize those 2 people‟s unceasing servanthood.

Respectfully submitted by Michiko Tatchell.

29

http://www.vancouver.anglican.ca/



7. Sanctuary Planning Committee: Bart Alatan, Expedito, Greg, Agnes, Felly, Michiko

A. The SANCTUARY PLANNING COMMITTEE first appears in Church Council minutes on March 8th,

2009, shortly after the last Vestry.

At that March 2009 meeting, the focus was on introducing the Sunday readings as an insert in the Sunday bulletin, establishing Stations of the Cross in time for Easter 2009, and exploring renaming St. Michael‟s Anglican Church to St. Michael‟s (Multicultural) Anglican Church.

1. It achieved the first objective in 2009. The software to achieve this was bought from the Anglican Book Store in July of 2009, and we now see the readings, collect and prayers as a permanent part of our Sunday bulletin.

2. Stations of the Cross took a bit longer, partially because of the 120th Anniversary focus,

and partially because of the cost. That program, though it took a year longer than we anticipated, is now very close to completion (8 stations out of 14 at the time of Vestry).

3. The name change has not been actioned yet, although it was passed as a resolution at church council. It will be addressed in 2010.

B. At a meeting in January, with the three members and their wives present, it was decided to

expand the committee to include the wives. It is hoped that Vestry will sanction this.

4. Amongst the most ambitious activities undertaken has been the development of a complete six month schedule for the Sanctuary, including officiants, readings, prayers of the people, etc., for ALL activities in the Sanctuary, including non-Sunday activities. An example of the current version of that schedule is attached on the following page.

5. The Wardens have asked the SANCTUARY PLANNING COMMITTEE to take initial responsibility for the first strategic initiative listed in the 2009 Wardens Vestry Report, under B.1 (p. 11 of 20), as follows:

WORSHIP/EDUCATION - The Wardens would like to see more energy and focus given to our worship life and spiritual education. The Sanctuary Planning Committee has been authorized to oversee and promote these activities, under the authority of the Wardens and Church Council.

To provide this energy and focus, the SANCTUARY PLANNING COMMITTEE has undertaken to meet formally at least once every two months. Its third meeting this year will be on April 11

th.

C. The specifics of the form this will take was spelled out by the Wardens in Section II of the Job

Description they developed for the Temporary Supply Clergy at St. Michaels (p. 13 of 20):

II. OVERSIGHT

1. SANCTUARY PLANNING COMMITTEE - the Wardens and Church Council assign

day to day working requirements to the SANCTUARY PLANNING COMMITTEE, and make it responsible for leading St. Michael‟s in achieving 2010 objective #1 from the Warden‟s

2009 Vestry Report (B.1, p. 11 of 20).

2. WARDENS - the SANCTUARY PLANNING COMMITTEE is reportable to the Wardens, and

will keep them apprised as appropriate.

3. CHURCH COUNCIL - this Job Description is presented to Vestry for acknowledgment,

with the commitment that the SANCTUARY PLANNING COMMITTEE and the Wardens will

keep Church Council apprised as appropriate.

Finally, the SANCTUARY PLANNING COMMITTEE acknowledges the Parish Profile declaration (page 1 of

14) that St. Michael‟s Church is not only Multicultural, but that it is Radically Multicultural. This affirmation is supported with these five understandings; one, that radically multicultural mirrors William Gibson‟s description of Vancouver; two, that it emphasizes a commitment to accommodating minorities; three, that St. Michael‟s has previously emphasized this with its Feb. 17, 2008 Charter for Racial Justice; and, four, with the BIBAK Strategic Partnership Declaration jointly ratified on August 12, 2007; and, finally, five, in the March 2009 Church Council decision to move towards adding MULTICULTURAL to the name of St. Michael‟s (Multicultural) Anglican Church.

30



Greg

8:00am

BCP

10:00

BASOccasional

5:45

EP

1st Reading &

Psalm

2nd

ReadingGospel

Lay

Administrator

Prayers of

the People

Wed. Feb. 3 - - - Greg - - - - -

Sun. Feb. 7 Greg XP - - Greg

Wed. Feb. 10 - - - Greg - - - - -

Sun. Feb. 14 XP XP - - ? ? ? ? Bart

Wed. Feb. 17 Ash Wednesday - - XP - - - - - -

Sun. Feb. 21 Bart Maku - - ? ? ? ? Greg

Thurs. Feb. 25 Lenten Program #1 - - XP - - - - - -

Sun. Feb. 28 XP XP - - ? ? ? ? Bart

Thurs. March 4 Lenten Program #2 - - Greg - - - - -

Sun. March 7 Greg XP - - ? ? ? Brigitte

Thurs. March 11 Lenten Program #3 - - Greg - - - - -

Sun. March 14 XP XP - - ? ? ? Martine

Thurs. March 18 Lenten Program #4 - - Bart - - - - -

Sun. March 21 Bart Maku - - ? ? ? Sandra

Thurs. March 25 Lenten Program #5 - - XP - - - - -

Sun. March 28 Palm Sunday XP XP - - ? ? ? Susan

Wed. March 31 - - - Greg

S A N C T U A R Y P L A N N I N G C O M M I T T E E (SPC)

Scheduling/Training RESPONSIBILITY

Felly/AgnesO F F I C I A N T

ST. MICHAEL's in MOUNT PLEASANT

SANCTUARY PLANNING

SCHEDULE - v.2

XP/Greg

FE

BR

UA

RY

MA

RC

H

31


February 21, 2010

The Ven. Dr. Ellen Clark-King 690 Burrard St. Vancouver, BC V6C 2L1 Dear Ellen

SUBJECT: Parish Profile - version 4 - Ratified at Feb. 21th

, 2010 Vestry

At the 121st annual Vestry meeting of St. Michael‟s Anglican Church on Feb. 21, 2010, the Canonical

Committee‟s Parish Profile (version 4) was unanimously ratified, incorporating the changes agreed to in the meeting with you on April 2, 2009, and as subsequently submitted to you and the Bishop the same month, in version 3. This new Version 4 has also been updated to reflect changes in the 10+ months since that time.

We would like to bring to your attention how much energy has been invested in this process by the Wardens and the Canonical Committee of St. Michael‟s Anglican Church, and by the Diocese. These activities are summarized in the following chart:

Ratifications Correspondence Meetings

1 Nov. 22, 2006 #1 - Wardens Meet w/Commissary

Mar. 15, 2007 Ministry Plan, by Church Council Letter #1 to + Michael

Mar. 29, 2007 #2 - Wardens Review with + Michael

Sept. 16, 2007 Parish Profile (v1), by Church Council Letter #2 to + Michael

Nov. 29, 2007 #3 - Wardens Review with + Michael

Feb. 8, 2009 Parish Profile (v2), by Vestry Letter #3 to + Michael


Apr. 2, 2009 #5 - Wardens Review with ECK

Apr. 8, 2009 Parish Profile (v3), by Church Council

Apr. 12, 2009 PP(v3) emailed to + M

6 Feb. 21, 2010 Parish Profile (v4), by Vestry PP(v4) mailed to ECK

2

3

4

5

We thank you for your attendance at the 120th

Anniversary of St. Michael‟s. It added to the occasion to have you and Jeremy as part of it. As you saw, we continue to thrive and grow in our radically multicultural environment. Our new Stations of the Cross resulting from that 120

th celebration are

but one manifestation of that growth.

Sincerely Yours (signed)

St. Michael‟s Bishops and Peoples Wardens, Moses Kajoba and James Baldo

.cc St. Michael‟s Anglican Church Vestry Ratified Canonical Committee Parish Profile (version 4)



_________________________

409 E. Broadway


[email protected]



_________________________

409 E. Broadway


[email protected]

32

REPOR TS - St . M ic h ae l ’s F e br ua ry 20 , 2 01 1 Ves t ry Mee t in g

2. 2010 Financial Report

The Finance Committee hereby presents to Vestry the four 2010 Financial Statements for St. Michael’s Parish, and St. Michael’s Day Care. The following points summarize 2010.

A. HARMONIZED BOOKS: This is the first time that the four Parish and Day Care Financial Statements have been integrated and presented together. The recent 2011 Constitution amendments mandates that this continues in the future (see Article 12 of the revised Constitution). The reasoning is that there are now multiple links between the two sets of Financial Statements (light, heat, rent, payroll and the new roof are five examples), and that to understand the Financial Statements, they must to be considered together.

B. FINANCE COMMITTEE: The Finance Committee was re-established in 2010 and is also now permanently established in the newly revised Constitution as part of Article 12. It is comprised of the four Wardens, the Treasurer, and the Minister in Charge. It did an in-depth review of the four 2010 statements presented today, and recommended their presentation to Church Council and Vestry for ratification. They were approved at the January Church Committee meeting. At the first three meetings of the extended Finance Committee, Church Committee members dedicated significant time into acquiring an understanding of the four financial statements taken together. This has increased the efficiency of Church Committee meetings.

C. FINANCIAL HIGHLIGHTS OF 2010: The most significant highlight of the 2010 Financial Statements is that St. Michael’s Parish is in the black again, for the 4th year in a row. With regards to the Treasurer’s time in 2010, it was prioritized into 5 strategic initiatives in 2010:

1. Harmonization of the Parish and Day Care Financial Statements. 2. Establishment of a Finance Committee, with broad based reviews. 3. Diocesan agreement to the reclassification of Capital Donations (to non-assessable). 4. Conversion of the payroll system from semi-monthly to bi-weekly. 5. Active involvement in the Constitution Revision Committee.

D. INITIATIVES FOR 2011: In 2011, with the 5 major strategic initiatives above now completed or established, priority will be given to resolving two long standing intractable tactical issues:

6. Ensuring the GST/HST rebate gets filed. 7. Closing out the Scotia Bank GIC & Safety Deposit Box & recovering our CSB.

In closing, it is worth emphasizing that St. Michael’s incurred one of the more significant maintenance costs in its history. In the spring of 2010, Terry Cutforth managed replacement of the roof for the Church, the Hall, and the Rectory, at a cost of over $120,000. Advance financial planning had ensured that financial resources were already in place to cover these costs, while still leaving contingency capital reserves intact at just over $70,000.

Other than the cost of an upgrade to the kitchen in 2011 (funded in 2010), and the possibility of washroom upgrades, it is not anticipated that St. Michael’s will again incur capital costs of the same order of magnitude as in 2010. This should provide us with the opportunity to focus on building up our reserves once again.

St. Michael’s has had an Olympian year, in the year of the 2010 Vancouver Winter Olympics!

Respectfully Submitted Greg Tatchell, Treasurer of St. Michael’s

33

6:18 AM

12/01/11

Accrual Basis

St Michael's Anglican

Balance Sheet Prev Year Comparison As of 31 December 2010

31 Dec 10

ASSETS

Current Assets

Chequing/Savings

1000 · Royal Bank 24,019.36

1010 · Scotia Bank - Savings 0.00

1020 · Capital Project Account - Royal 72,653.06

1100 · Mutual Funds 31,890.03

1110 · Canada Savings Bond 5,455.00

Total Chequing/Savings 134,017.45

Other Current Assets

1215 · Due from Diocese -1,993.03

1300 · Prepaid insurance 8,252.00

1499 · Undeposited Funds 0.00

Total Other Current Assets 6,258.97

Total Current Assets 140,276.42

TOTAL ASSETS 140,276.42


Liabilities

Current Liabilities

Other Current Liabilities

2160 · Rectory security deposit 700.00

2200 · HST Payable -5,989.28

2210 · Unearned revenue 35,295.59

2400 · Accrued liabilities 0.00

2500 · Reserve for capital projects 15,000.00

Total Other Current Liabilities 45,006.31

Total Current Liabilities 45,006.31

Total Liabilities 45,006.31

Equity

3900 · Retained Earnings 68,875.97

Net Income 4,974.57

Capital Project Donations 21,419.57

Total Equity 95,270.11

TOTAL LIABILITIES & EQUITY 140,276.42

Examined & Cleared by David Wallace, working with St. Michael's

Treasurer, Greg Tatchell, Jan. 11, 2011. Subsequently approved by

St. Michael's Finance Committee on Jan. 13, 2011, for presentation &

ratification by Church Committee and Vestry.

Page 1 of 1

34

5:27 AM

12/01/11

Accrual Basis

St Michael's Anglican

Profit & Loss January through December 2010

Jan - Dec 10

Ordinary Income/Expense

Income

3999 · Givings

4000 · Envelopes 38,432.42

4001 · Open 2,427.74

4002 · Special donations 2,262.30

4003 · Mission Donations 0.00

Total 3999 · Givings 43,122.46

4200 · Stations of the Cross - Net

4205 · Stations of the Cross revenue 5,940.00

4210 · Stations of the Cross expense -6,605.86

Total 4200 · Stations of the Cross - Net -665.86

Total Income 42,456.60

Expense

5000 · Priests 16,129.25

5010 · Caretaker 4,240.03

5020 · Organist 7,460.48

5030 · Office Administrator 3,380.76

5100 · Assessments 10,092.00

5160 · Instrument R&M 210.35

5200 · Repairs and Maintenance - Bldg 20,279.18 Lower than the last two years; includes provision

for a Kitchen upgrade in 2011

5300 · Hydro 2,091.98

5310 · Utilities 1,555.36

5320 · Gas 2,413.67

5350 · Property taxes 5,199.07

5400 · Insurance 7,493.27

5500 · Office expenses 3,457.52$900 for Accounting Services, $500 for Church Software,

$1592 Printing (Sunday Bulletins, Vestry, etc.)

5510 · Janitorial supplies 685.71

5520 · Church supplies 2,443.88 20 BAS, 20 CP, 1 Station of the Cross

5525 · Educational supplies 1,386.32

5530 · Unrecoverable HST 2,203.67 More than double most years because of the Roof

5550 · Telephone 959.84

5560 · Bank charges & interest 191.10

5570 · Contingency 713.31

5580 · Meal ministry 2,471.41

Total Expense 95,058.16

Net Ordinary Income -52,601.56

Other Income/Expense

Other Income

5590 · Rectory Rent-net ( Full Assmt)

5591 · Rectory rent received 16,968.00

5592 · Rectory Expenses -1,857.93

Total 5590 · Rectory Rent-net ( Full Assmt) 15,110.07

5600 · Recovery bldg exp (1/2 assmt) 42,466.06

5700 · Pre-2010 Capital Proj Donatn (full assmt) Change in Accounting with the Diocese

Total Other Income 57,576.13

Net Other Income 57,576.13

Net Income 4,974.57

5700 · 2010 Capital Proj Donatn (0 assmt) 21,419.57 Change in Accounting with the Diocese

Jan. 13, 2011 - Approved by St. Michael's Finance Committee

for submission to Church Committee & Vestry.

Jan. 11, 2011 - Examined & Cleared by David Wallace, working with St.

Michael's Treasurer, Greg Tatchell, Jan. 11, 2011.

Page 1 of 1

35

7:58 AM

12/01/11

Accrual Basis

St. Michael's Day Care Center

Profit & Loss Prev Year Comparison January through December 2010

Jan - Dec 10

Income

4000 · Parent Fees - Direct 75,449.23

4100 · Prov. Child Care Subsidy 90,897.34

4200 · CCOF Supplemental Funding 31,999.80

4500 · Other Funding 9,961.97

Total Income 208,308.34

Expense

5000 · Wages and Salaries 166,901.78

5010 · Benefits 8,180.57

5020 · Training 0.00

5100 · Rent 16,800.00

5110 · Taxes 0.00

5120 · Fuel 4,420.62

5130 · Utilities 2,570.00

5140 · Janitorial 405.08

5150 · Maintenance 4,312.85

5160 · Insurance 1,097.00

5200 · Food Costs 6,200.00

5210 · Supplies/Toys/Equip/& Misc 7,845.17

5310 · Professional Fees 1,200.00

5320 · Telephone 947.73

5330 · Office Expenses 212.79

5340 · Bank Service Charges 163.85

Total Expense 221,257.44

Net Income -12,949.10

Examined & Cleared by David Wallace, working with St. Michael's

Treasurer, Greg Tatchell, Jan. 11, 2011. Subsequently approved

by St. Michael's Finance Committee on Jan. 13, 2011, for

presentation & ratification by Church Committee and Vestry.

Page 1 of 1

36

6:35 AM

12/01/11

Accrual Basis

St. Michael's Day Care Center

Balance Sheet As of 31 December 2010

31 Dec 10

ASSETS

Current Assets

Chequing/Savings

1000 · Royal Bank Chequing 25,355.91

Total Chequing/Savings 25,355.91

Total Current Assets 25,355.91

Fixed Assets

1700 · Roof repair 41,728.44

1705 · Amort of roof repair -1,390.95

Total Fixed Assets 40,337.49

TOTAL ASSETS 65,693.40


Equity

3500 · Retained Earnings 78,642.50

Net Income -12,949.10

Total Equity 65,693.40

TOTAL LIABILITIES & EQUITY 65,693.40

Examined & Cleared by David Wallace, working with St.

Michael's Treasurer, Greg Tatchell, Jan. 11, 2011.

Subsequently approved by St. Michael's Finance

Committee on Jan. 13, 2011, for presentation &

ratification by Church Committee and Vestry.

Page 1 of 1

37

67 77 54,807

1.1 Open donations 3,134 3,591 1,272 2,428 1,780 1,780 1,780


1.3 Total Parish Givings 28,330 39,339 42,559 49,062 54,807 60,109 65,942 2 Special donations 12,040 139 12,001 - -3 Mission & Interest 125 200 - - -



Expenses1.1 Clergy - Future 54,807 57,547 63,302 1.2 Clergy - Supply - Rev. Exp. 7,925 12,575 16,400 14,400 - - -1.25 Clergy - Supply - Other 750 1,200 1,460 1,729 - - -

1.3 Clergy - Cluster 8,352 - - - - - -




3.3 City Utilities 1,945 1,431 1,199 1,555 1,633 1,715 1,801


7.1 Rep & Maint - Monthly 3,422 18,089 37,573 20,279 3,000 3,000 3,000 7.1 Rep & Maint - Contractors 1,200 7.2 Organ & Sound Systems - 28 2,065 210 1,500 1,500 1,500 8.1 Office and misc 2,007 2,134 1,762 3,458 2,000 2,200 2,420 9.12 Office supplies - Stewardship 250 250 250 9.13 Office supplies - Sanctuary 250 250 250 9.14 Office supplies - Canonical 250 250 250 8.2 Telephone 725 923 975 960 840 882 926 8.3 Janitor supplies 903 630 1,258 686 1,000 1,000 1,000 9.11 Church supplies - General 864 967 1,667 2,444 2,000 2,000 2,000 9.12 Church Ed - Youth 759 1,139 1,100 1,386 1,200 1,200 1,200 9.13 Church Ed - Adult 6,606 1,200 1,200 1,200 10 Unrecoverable GST 557 557 574 2,204 1,000 1,100 1,210 11 Bank Charges & Interest 316 350 184 191 191 191 191 12 Meal Ministry 200 - 3,400 2,471 3,000 3,000 3,000 14 Contingency 2,000 (1,103) 1,197 713 2,000 3,000 2,000



Surplus / (Deficit) = (I + III) - II 8,903 9,954 3,007 4,975 (6,911) (4,620) (4,482)

Capital Donations 21,420 20,000 10,000 10,000

201220112008 2010

II.


Jan. 13, 2011 - Final review by the Finance Committee. Unanimously agreed that it

be presented to Church Committee & Vestry for ratification.

I.

III.

2011 Budget Recommendation

2007

St. Michael's in Mount Pleasant - 2011 Budget - as Recommended by the Finance Committee

2013


2009

IV.

E:\_Budgetting\Church\2011_5_Year_Budget_Final_Draft Jan. 13, 2011

38

3. Wardens 2011 Vestry Report

A. Summary of 2010

At the 2010 Vestry meeting, the Wardens proposed the following focus for ’10:

1. WORSHIP/EDUCATION - more energy & focus on worship life & spiritual education.

2. SANCTUARY PLANNING COMMITTEE - more resources for the sanctuary.

3. BUILDINGS - four projects (roof, stations, Hall floor and kitchen)

4. FINANCIALS - 4th straight year of balanced budgets in ‘10.

5. PARISH MISSION REVIEW – an increased emphasis in 2010 on financial control.

Find following a summary of progress on the five 2010 strategic objectives listed above:

1. WORSHIP/EDUCATION - In response to this strategy, two Christian Education programs were developed for St. Michael’s in 2010. First, a Stations of the Cross program was held during Lent, in celebration of the newly acquired Stations of the Cross. Second, a Diocesan recommended eight week program, VIA MEDIA, was held in the Fall. The feedback from VIA MEDIA was that the congregation wants more programs like this. Financial resources will be put in place to ensure that the Wardens #1 priority continues to grow.

2. SANCTUARY PLANNING COMMITTEE - The Sanctuary Planning Committee was very successful in bringing more resources to the Sanctuary. Rev. Walter Bayley has been added to the Supply Clergy list. The Committee also helped the Wardens help Rev. Wilmer Toyoken acquire a license from the Bishop in September of 2010, and gives St. Michael’s a second ordained Filipino-Canadian officiant. Between Walter and Wilmer, Rev. Expedito Farinas is well backed up and experienced a 25% decrease in his Sunday workload in 2010.

3. BUILDINGS – Of the four projects considered for 2010, three were completed. 1st, the roof of all

three buildings were replaced, under the able supervision of Mr. Terry Cutforth. 2nd

, while not indicated in the Wardens report of 2010, Terry also finished the five-year project of painting all three buildings. 3

rd, BIBAK, especially Ramon Busaing, completed another major undertaking, and re-

finished the Hall floor. Any of these 3 projects would have been significant in a year; to complete all three in one year has been a major blessing. The transformation these three projects have brought to St. Michael’s need to be seen to be truly appreciated.

4. FINANCIALS - We achieved continuation of the financial discipline shown in 2007, 2008, and 2009, with a fourth straight year of being in the black in ‘10.

5. PARISH MISSION REVIEW - With strong bases in Mission, Physical Resources and Leadership

Resources, an increased emphasis was placed on Financial planning, education and control. The Finance Committee Report shows the extent to which this objective was achieved.

Finally, our 2010 Warden’s Report re-affirmed the multicultural focus of St. Michael’s in 2010, and this was further achieved in 2010 in significant revisions to the Constitution of St. Michael’s. The word multi-cultural now appears 10 times in the Constitution; 6 of the 60 paragraphs are dedicated to its implementation in St. Michael’s; and, the St. Michael’s Charter for Racial Justice is now also included in the Constitution as an Appendix. To give all of this visibility, the use of a name other than the legal name (St. Michael’s Parish, Vancouver) has been allowed for. The right for Church Committee to use the name St. Michael’s Multicultural Anglican Church has been granted in the revised Constitution.

39

B. OUR PROPOSED FOCUS FOR 2011

In consultation with the Sanctuary Planning Team & the Canonical Committee, we recommend the following 5-point strategic focus for St. Michael’s in 2011, in order of priority:

1. ADULT WORSHIP/EDUCATION - The Wardens would like to see continued energy and focus given to our worship life and spiritual education. The Sanctuary Planning Committee has been encouraged to oversee and promote these activities, and now has seven active Church Committee members committed to these objectives. VIA MEDIA was an example of this in 2010; Alpha is an example of what is being considered for 2011. A commitment is hereby made to a Confirmation class beginning in late 2011, for Easter 2012.

2. YOUTH WORSHIP/EDUCATION - As our second priority for 2011, we will endeavor to secure more resources for the Sunday School and youth education. The leader of Sunday School is also one of the Wardens, and is committed to securing the appropriate resources to make these programs successful. Martine has the full support of the Officers in this endeavor.

3. BUILDINGS – With the three major achievements of 2010 behind us, the projects proposed for

2011 will be smaller in scale. They are, however, natural progressions of the work done in 2010. 1

st, the kitchen needs to be modernized/upgraded to handle the load put upon it, both by our hot

meal ministry, and for renters. Financial provision has already been made for this. 2nd

, one of the last significant projects after the work of the last 5 years is with the 2 washrooms. They are in clear need of upgrading and modernization. A 3

rd project, carried over from 2010, is to enhance the

Stations of the Cross by painting the Sanctuary walls below the level of the windows.

4. FINANCIALS - Continuation of the financial discipline shown in 2007 through 2010, to achieve a

fifth straight year of being in the black in 2011.

5. PARISH MISSION REVIEW - Leadership development - In 2010, based on the findings of a Diocesan Parish Mission Review, the Wardens focused on Financial planning, education and control. In 2011, the other finding of that Review requiring the attention of the Wardens was leadership development. The Wardens believe that the energy of the Officers can focus on this in 2011, given the achievements behind us in 2010.

C. CONCLUDING REMARKS

The depth and strength of the lay leadership team at St. Michael’s continues to grow. There was considerable change in the Warden’s team. The People’s Warden of 2009 undertook the financial challenges facing St. Michael’s by taking on the role of Treasurer. James Baldo then became People’s Warden for 2010. The Warden’s team actually ended up with two new Associate Wardens when one needed to resign shortly after the 2010 Vestry elections. Martine Lubin and Bart Alatan assumed the responsibilities of these two positions. The Warden’s team is strong and united, and has developed a Covenant highlighting the unity of the team. With this strength and this unity, and the blessings of the Church, it is believed that the existing team is the right team and that no changes need occur.

Finally, we thank the hard working members of Church Council; the 9 working committees; the patience shown by the Canonical Committee as they produced their 5

th version of the Parish Profile for this vestry; and

Rev. Expedito for his 3rd

full year. Hopefully the 25% lessened workload that the Wardens were able to secure for Expedito in 2010 made a difference, and that the additional reduced workload in 2011 continues that trend.

Respectfully Submitted by the 2010 Wardens:

Moses Kajoba, Rector’s Warden James Baldo, People’s Warden

Martine Lubin, Associate Warden Bart Alatan, Associate Warden

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Fe b ru a ry 2 0 , 2 0 1 1

4.3 Stewardship Report: Sandra Baldo

Last year at Vestry, I reported that the $42,000+ givings in 2009 had grown from a base of only $18,000+ in 2006.

This year, the givings increased to $49,000, including the Stations of the Cross program.

We are budgeting for a modest increase in 2011 givings, going up to $54,000. This represents a triple over

the 2006 givings number in the first paragraph.

The logic behind the number $54,000 relates to a half-time priest for St. Michael‟s. This would be the salary of a

half time priest. Your Executive and the Diocese want to ensure that our givings meet the full cost of paying for our

priest, when the day comes that we get one.

To achieve the $54,000 objective in 2011, we are going to focus heavily on increasing our givings by

increasing the number of envelopes we hand in. For the 18 PAD people, they never miss an envelope. For

another 6 or 7 envelope givers, they never miss an envelope either.

If we can get our people to continue to give the same amount they do each week now, but ensure they do it

every week, or as often as you can, we should easily achieve our $54,000 objective.

The Stewardship Committee now has the tools in place to monitor this monthly, and will provide ongoing feedback

to help people increase their givings merely by increasing the number of envelopes they use in a year. Our motto for

the year will be; „Use Your Envelopes, Every Week, if Possible.’

We thank all members of the congregation for giving what they can, and pray that they can see it in their hearts to

stretch a little bit more to help us achieve our 2011 objectives. Note in the budget that the givings line is the same as

the budget for a priest; this is important to understand.

Sincerely Yours, Sandra Baldo, Chair, Stewardship Committee

4.4 MEAL MINISTRY REPORT: Brigette Castro/Martine Lubin/Michiko Tatchell

Meal Ministry is the biggest Outreach Ministry at St. Michael‟s. We have a “Food Bank” and “Hot Meal” Program

three Fridays a month, from 6 – 7 p.m.

Food Bank: The Food Bank is sponsored by the “Greater Vancouver Food Bank Society”. Holy Cross Anglican

Church also donates food while St. Philip‟s Anglican Church provides volunteers. St. Michael‟s is the

only Recipient Agency in the GVRD which is open in the evening for full-time students and employed

individuals.

Hot Meal Program: The Hot Meal co-sponsors are Rainbow Church and St. Philip‟s. Rainbow Church prepares

the Hot Meal two Fridays while St. Michael‟s does the other. In 2010, we were spending

$400 a month, $200 of which was contributed by St. Philip‟s. The 2011 budget has been

increased to reflect the growing numbers that attend the hot meal; only a couple of years ago, we were feeding 30 to 40.

On Oct. 10, 2010, Thanksgiving Day, Rainbow Church and St. Michael‟s organized a “Turkey Dinner” for our

neighbourhood community, serving nearly 400 people. The volunteers from both churches cooked 30 turkeys for

the night.

During the school year, the students from Balmoral Junior Secondary in North Vancouver helped the Hot Meal

Program. And they‟re helping us this year, too.

Starting in March, we‟ll have one more team to take a turn preparing the Hot Meal. Lily Bad-ay and Marina

Tiwaquen, who are the long-time volunteers for the Food Bank, offered their help to prepare the Hot Meal. We now

have 4 teams to do it. From our congregation, Viola LaBrosse joined us last year. We appreciate her energy and

commitment.

Although we‟re not a super-rich church, we enjoy “Giving” whatever we have to help other people. We‟re blessed to be able to witness fulfillment of the scriptures in the Meal Ministry program at St. Michael‟s. Just like the story

of “Feeding the multitude”, we were able to feed nearly 5000 people in 2010. Praise the Lord.

Respectfully submitted, Brigette Castro, Martine Lubin and Michiko Tatchell .

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Fe b ru a ry 2 0 , 2 0 1 1

4.5 THE ORDER OF THE DIOCESE OF NEW WESTMINSTER Greg Tatchell

What is the Order of the Diocese of New Westminster?

Well, let‟s see what Judge Robert Watt explained in the “TOPIC”.

Based on the highly successful Order of Niagara in Eastern Canada, a new award has

been created by Diocesan Council to honor

“those members of the laity in the diocese who have given outstanding

service over a significant period of time in their volunteer ministry.”

The essence of this award is to express the deepest thanks of the whole diocese to

individuals whose personal ministry in whatever parish or over the whole diocese has been

exemplary. Without the work of such individuals, the life of parishes and of the diocese,

and worship and programs of every kind would be immeasurably lessened.

We especially agree with the last sentence, don‟t we?

So, on Sunday, Nov. 7, 2010, All Saints‟ Day, the Second Investiture for the Order of the

Diocese of New Westminster was held at Christ Church Cathedral. The church was even more

packed than in 2009. Attending in support of Terry was his wife Marg, and many members of

his family.

The introduction for Terry was read in front of the congregation at Christ Church Cathedral:

Terry has been at St. Michael’s for over 45 years and his leadership has resulted in

many improvements to the parish buildings. He is particularly proud of the contribution to the sanctuary of a steel support frame that protects (without detracting

from) the Baptismal font.

The Citation as recorded in the Permanent Register of the Order:

Terry has served on the parish council for over 45 years. He and his wife Marg

organized and hosted the 120th Anniversary celebration. Terry coordinated the

construction of the Day Care facility in the 1970’s. He coordinated the roofing

repairs in the ‘80’s and ‘90’s and in 2010 he will supervise the replacement of the

roof over the church and the hall. He organized a group of volunteers to work on the rectory when it had become very run down. It is due to his leadership that the church

buildings are in much better shape than they have been. Terry is very proud of the

contribution to the sanctuary of a steel support frame to protect (without detracting from) the Baptismal font, imported from Caen, France.

If there was any complaint about the evening, it was minor. It is an important distinction for

Terry and Marg, though, and it is merely to make the point that their service at St. Michael‟s

spans a 50+ years period (not the 45 suggested in the two paragraphs above).

After all recipients had received their medallions and the official certificates, they were loudly

applauded for more than a few minutes. There were quite a few recipients from 2009 in

attendance to watch the recipients of 2010 receive their awards. They concurred that this was

another most memorable and happy moment.

All of St. Michael‟s, past, present and future, thank you, Terry and Marg, for your dedication and

fellowship. Good and faithful servants you are, both.

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Fe b ru a ry 2 0 , 2 0 1 1

4.6. SANCTUARY PLANNING COMMITTEE (SPC): Bart Alatan

A. The Sanctuary Planning Committee (SPC) had its first full year of operation in 2010, after first

appearing in Church Council minutes on March 8th

, 2009.

In 2010, two new members were added to the Sanctuary Planning Committee.

1. Brigitte Laweng – Brigitte joined the SPC as the official liaison with the Choir.

2. Rev Wilmer Toyoken – Wilmer joined the SPC after Bishop Michael granted him a license to

officiate in August, and has become the official SPC liason with the Sunday School.

The Warden‟s report states “The Warden’s team is strong and united … it is believed that the existing team is

the right team and that no changes need occur.” The SPC concurs with these words and believe they apply

equally to the SPC team.

B. At the 2010 Vestry, the SPC was given two mandates:


The SPC sponsored two spiritual formation adult activities in 2010. For the Lent season, a Stations of

the Cross program accompanied the establishment of Stations of the Cross at St. Michael‟s, for the first time, in 2010. In the Fall, the SPC sponsored a VIA MEDIA program provided by the Diocese. Holy Cross joined us for both of these programs.

The SPC budget for Adult Education/Spiritual Formation in 2011, if approved by Vestry, is for $1200.

This will be used to purchase the ALPHA program, and support other programs recommended by the SPC to Church Committee. Current planning includes a Stations of the Cross program for Lent, and an ALPHA program for the Fall.

In particular, the Wardens have asked the SPC to ensure that a Confirmation Class begin in 2011 in

time for the Confirmation ceremonies at Christ Church Cathedral during Lent 2012.

2. SANCTUARY SCHEDULING - Continue maintaining a yearly schedule of assignments for the Sanctuary, including officiants, readings, prayers of the people, etc., for ALL activities in the Sanctuary, including non-

Sunday activities.

The SPC meets every two months, and typically finalizes the schedule for the following three months. An example of the schedule for the next three months is attached on the following page.

In addition to Rev. Expedito, St. Michael‟s now has two additional Supply Clergy resources, both of whom are popular with the congregation (Rev. Walter Bayley and Rev. Wilmer Toyoken).

C. We remind vestry that the mandate for the SPC was spelled out by the Wardens in the

Oversight Section of the February 2010 Job Description developed for Full Time Supply Clergy at St. Michael’s:

II. OVERSIGHT

1. SANCTUARY PLANNING COMMITTEE - the Wardens and Church Council assign

day to day working requirements to the Sanctuary Planning Committee ...

2. WARDENS - the Sanctuary Planning Committee is reportable to the Wardens, and will

keep them apprised as appropriate.

3. CHURCH COUNCIL - this Job Description is presented to Vestry for acknowledgment,

with the commitment that the Sanctuary Planning Committee and the Wardens will keep Church Council apprised as appropriate.

As in 2010, the enlarged 2011 SPC team enthusiastically undertakes the responsibilities detailed in sections ‘B’ and ‘C’ above.

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Fe b ru a ry 2 0 , 2 0 1 1

4.7 SUNDAY SCHOOL REPORT: Martine Lubin

September 19, 2010 to January 09, 2011 Mission

Teach Sunday school classes to the children in at the Parish of St Michael's.

Give the opportunity to the children to have an experience every week not as obligation but rather in a joyful special way.

Goals:

Make the Sunday School Lord’s Day.

Provide the opportunity to grow closer to each other and to God.

Feel free to drop in anytime Activities: Every Sunday from 10:00 am to 11:30 am

Workshops

Bible study

Special guest speakers

Closing the session to reflect the special day Planning wokgroup Helpers Musician Martine/Wilmer/Michiko Grefa Paul (every Sunday for 15 min.) The decision for Rev. Wilmer Toyoken to join the Sunday School Planning Workgroup and be the

official liaison with the Sanctuary Planning Committee (as Brigitte Laweng is for the Choir) was taken at the Jan. 30, 2011 meeting of the Sanctuary Planning Committee.

Budget: $100 a month (Brigitte Laweng from the Finance Committee co-ordinates)

For Halloween: $65

Christmas gift: $250

Special day at Starbucks: $35 Participants: Children are from: age of 5 to 14 years old.

Girls Boys Olivia Jovan Adrienne Luc Ariel Mathiew Geogia Glen Eunice Aaron Christine Zach

44

Ca n o n ic a l_ Co mmi t te e _ 2 0 1 1 _ Pa r i sh _ Pro f i l e _ Ve r s io n _ 5 _ Fi n a l

St. Michael’s Canonical Committee

2011 Parish Profile (version 5)

(A 2011 Vestry update of the 2010 Canonical Committee Parish Profile)

WHO ST. MICHAEL’S IS, & WHAT ST. MICHAEL’S IS LOOKING FOR IN A PRIEST

WHAT A PRIEST AT ST. MICHAEL’S WILL BE EXPECTED TO COMMIT TO,

HAVE DEMONSTRATED GIFTS FOR,

INCLUDING THE ABILITY TO WORK IN A CONSENSUAL,

RADICALLY MULTI-CULTURAL ENVIRONMENT

CANONICAL COMMITTEE MEMBERS:

JAMES BALDO MOSES KAJOBA

BART ALATAN GREG TATCHELL

BRIGETTE CASTRO LYN GONZALO

MARTINE LUBIN GRACE WANDAG

SANDRA BALDO CRIS TICAD

May 2007

Unanimously Updated/Ratified Feb. 20th

2011, by St. Michael’s Vestry, upon presentation by St. Michael’s Canonical Committee

45

2007-2011: 6 DOCUMENTS RATIFIED & SUBMITTED TO THE DIOCESE

Ministry Plan - March 29, 2007 - Ratified by Church Council

Parish Profile (version 1) - September 16, 2007 - Ratified by Church Council

Parish Profile (version 2) - February 8, 2009 - Ratified by Vestry

Parish Profile (version 3) - April 8, 2009 - Ratified by Church Council



46

- i -

February 20, 2011

The Ven. Dr. Ellen Clark-King 690 Burrard St. Vancouver, BC V6C 2L1 Dear Ellen

SUBJECT: Parish Profile - version 5 - Ratified at Feb. 20th

, 2011 Vestry

At the 122nd

annual Vestry meeting of St. Michael‟s Anglican Church on Feb. 20, 2011, the Canonical Committee‟s Parish Profile (version 5) was unanimously ratified, incorporating the changes agreed to in the meeting with you on April 2, 2009, and as subsequently submitted to you and the Bishop the same month, in version 3. This new Version 5 has also been updated to reflect changes in the year since version 4 was sent to you on Feb. 21, 2010.

We would like to bring to your attention how much energy has been invested in this process by the Wardens and the Canonical Committee of St. Michael‟s Anglican Church, and by the Diocese. These activities are summarized in the following chart:

Ratifications Correspondence Meetings

1 Nov. 22, 2006 #1 - Wardens Meet w/Commissary

Mar. 15, 2007 Ministry Plan, by Church Council Letter #1 to + Michael


Sept. 16, 2007 Parish Profile (v1), by Church Council Letter #2 to + Michael

Nov. 29, 2007 #3 - Wardens Review with + Michael

Feb. 8, 2009 Parish Profile (v2), by Vestry Letter #3 to + Michael


Apr. 2, 2009 #5 - Wardens Review with ECK

Apr. 8, 2009 Parish Profile (v3), by Church Council

Apr. 12, 2009 PP(v3) emailed to + M

6 Feb. 21, 2010 Parish Profile (v4), by Vestry PP(v4) mailed to ECK

2

3

4

5

We look forward to your attendance at the St. Michael‟s Day celebrations on Oct. 2, 2011, and recall your attendance at the 120

th Anniversary of St. Michael‟s in 2009. As you saw at the time, and as

we hope you will see in October, we continue to thrive and grow in our radically multicultural environment. In October, as well, you will see our new Stations of the Cross resulting from that 120

th

celebration, along with our new roof and outside paint job, as more obvious manifestations of that growth.

Sincerely Yours

St. Michael‟s Bishops and Peoples Wardens, Moses Kajoba and James Baldo .cc St. Michael‟s Anglican Church Vestry Ratified Canonical Committee Parish Profile (version 5)



_________________________

409 E. Broadway


[email protected]



_________________________

409 E. Broadway


[email protected]

47

S t . M ic h a e l ’ s Ca n o n ic a l Co mm i t te e 2 0 1 1 Pa r i sh Pro f i l e – Ve s t r y Ra t i f i e d – Ve r s io n 5

- i i - Fe b ru a ry 2 0 , 2 0 1 1

St. Michael’s Anglican Church on Transfiguration Sunday, August 6, 2007

49

S t . M ic h a e l ’ s Ca n o n ic a l Co mm i t te e 2 0 1 1 Pa r i sh Pro f i l e - Ve s t r y Ra t i f i e d – Ve r s io n 5

- 1 o f 1 4 - Fe b . 2 0 , 2 0 1 1

2011 PARISH PROFILE (version 5) FOR A NEW RECTOR AT

ST. MICHAEL’s ANGLICAN CHURCH IN MOUNT PLEASANT.

The primary document for understanding St. Michael‟s Anglican Church in Mount Pleasant continues to be the

„ST. MICHAEL’S 2007 MINISTRY PLAN’. That Plan was ratified by Church Council on March 15, 2007, and

presented to Bishop Michael Ingham, by the 4 Wardens, on March 29, 2007. This profile is the fifth version by the Canonical Committee. Version 1 was presented to Bishop Michael Nov. 7, 2007. Version 2 was presented to him on March 12, 2009, and Version 3 produced following that meeting, incorporating requests by the Bishop, after an April 2nd meeting with Ellen Clark King. Version 4 was forwarded to the Diocese on Feb. 21, 2010, followed, finally, by this 2011 update, ratified by Vestry on Feb. 20, 2011. An 8-point Executive Summary follows:

We fully embrace the Anglican Church of Canada‟s CHARTER FOR RACIAL JUSTICE, and its commitment to eliminate racism and all forms of discrimination. St. Michael‟s has ratified a CHARTER FOR RACIAL

JUSTICE, which is posted prominently in our Hall (see page 11, ratified at the Feb. 17, 2008 Vestry). We consider ourselves radically multicultural (committed to accommodating minorities).

We are especially sensitive to 2 of its statements: “Efforts to create multi-racial parishes in our cities are often met with quiet but firm resistance ...”, and, “Church governance systems of decision-making and power do not adequately reflect the diversity of Anglicans in our synods and parishes.”

We break the Anglican mould. One, we are young, with an average age of 38 (vs. 54 in the rest of the Deanery). Two, we are growing. 2009 attendance more than doubled 2006 attendance; 92 per week in 2009, versus 38 per week in 2006. Giving‟s have more than doubled; $48,000 in 2010, versus only $18,000 in 2006. See Attachments I & II, pages 9 & 10, for the specific numbers.

Again, breaking the Anglican mould, the primary focus of St. Michael‟s is multi-culturalism (see the pictures on the cover and on page ii). The country of origin for over 70% of our members is other than Canada, with English as a second language. Half of the 12 points of emphasis in this parish profile incorporate this perspective. This emphasis is found in the lead statement of our Vision (page 2, March 15

th,

2007 Ministry Plan). We re-emphasize bullet 1‟s William Gibson term, „radically multicultural‟.

1. WE AT ST. MICHAEL‟S ARE A MULTI-CULTURAL COMMUNITY OF FAITH CALLED INTO THE

FELLOWSHIP OF JESUS CHRIST.

2. WE AT ST. MICHAEL‟S WILL GROW IN NUMBERS AND UNDERSTANDING, SERVING GOD

AND OUR NEIGHBOURS THROUGH WORSHIP, MINISTRY, JUSTICE & PEACE, AND

OUTREACH.

We are looking for a half-time priest in this exciting environment (& have allocated $54,000 in the budget in 2011), With the trend of our growth and givings more than doubling from 2006 to 2010, we anticipate affording more than a half time priest in the near future.

St. Michael‟s has a healthy, balanced 5-year-budget to fund this. After six years of deficits, St. Michael‟s had surpluses in 2007 through 2010, in addition to funding significant capital projects (see page 10).

In 2011, we began the year with over 60 envelope givers and 18 PAD givers. Our growing congregation has increased our givings in 2010 to nearly 50% of our budget (up from less than 20% in 2006).

The Diocese of New Westminster is currently working on its vision for the future under the title Plan 2018. The priest appointed to St Michael's would be expected to take a full part in the life of the Diocese and the Deanery, and especially to engage with other local Anglican parishes in discussing the best way forward for Anglican mission and ministry to continue and grow in the local area.

12 points of emphasis will be used in determining the mutual fit of candidates and St. Michael‟s Anglican Church in Mount Pleasant. These 12 points of emphasis are in large part derived from the „ST. MICHAEL‟S 2007 MINISTRY

PLAN‟. This Plan should be considered essential reading for candidates in their search for discernment in considering our parish as a part time opportunity.

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- 2 o f 1 4 - Fe b . 2 0 , 2 0 1 1

The 12 points of emphasis which the Canonical Committee has chosen to focus upon make up the remainder of this Parish Profile.

1. PRIMARY GOAL

THE PRIMARY GOAL AT ST. MICHAEL‟S, WITHIN OUR MULTI-CULTURAL

FOCUS, IS TO BE THE CENTER FOR ANGLICAN FILIPINO GROWTH IN CANADA

(‘FROM 2 TO 52 TO 152’), WITHIN OUR RADICALLY MULTICULTURAL FOCUS.

THE GRAPH ABOVE SHOWS OUR SUCCESS IN MOVING TOWARDS THAT GOAL; ALMOST 100% OF OUR GROWTH IS FROM THE PHILLIPINES (BIBAK, THE

NORTHERN, ANGLICAN REGION). WE HAVE MORE THAN DOUBLED OUR

ATTENDANCE IN THREE YEARS.

CHALLENGE: WE NEED A PRIEST THAT CAN SUPPORT THIS RAPIDLY

GROWING PART OF OUR CONGREGATION.

2. THE MOUNT PLEASANT COMMUNITY IS OUR FOCUS

St. Michael’s

Anglican Church

in Mount Pleasant

City of Vancouver MOUNT PLEASANT COMMUNITY PLAN - 2007 - 2009

Map produced by the City of Vancouver Mount Pleasant Community P lan Team

St. Michael’s

Anglican Church

in Mount Pleasant

City of Vancouver MOUNT PLEASANT COMMUNITY PLAN - 2007 - 2009

Map produced by the City of Vancouver Mount Pleasant Community P lan Team

Evolving Multi-Cultural ROOTS at St. Michaels

( to end of 2008)

52

28

14

63

24

10

68

18

116 5 5

82

10 72

0

16

32

48

64

80

Phillipines Europe Africa Asia

% o

f P

ari

sh

ion

ers

2006 - Active & Inactive (100 People)

2007 - Active & Inactive

2007 - Active Only

2008 - Active Only (163 People)

2008 is based on

a year end base of

163 people(from the new Directory)

Evolving Multi-Cultural ROOTS at St. Michaels

( to end of 2008)

52

28

14

63

24

10

68

18

116 5 5

82

10 72

0

16

32

48

64

80

Phillipines Europe Africa Asia

% o

f P

ari

sh

ion

ers

2006 - Active & Inactive (100 People)

2007 - Active & Inactive

2007 - Active Only

2008 - Active Only (163 People)

2008 is based on

a year end base of

163 people(from the new Directory)

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- 3 o f 1 4 - Fe b . 2 0 , 2 0 1 1

3. NOV. ’06 & JAN. ’09 COMPARISON:

Mt. Pleasant is STILL where many of us live, or have lived

St. Mikes

Where do St. Michael’s people live?

53

29

7

2

2

12

4

1

Jan.

2009

31

22

St. Mikes

Where do St. Michael’s people live?

38

14

6

7

9

8

4

4

3

2

1

1

Nov.

2006

53


- 4 o f 1 4 - Fe b . 2 0 , 2 0 1 1

4. WE ARE A ‘DDOOUUBBLLEE--DDOOUUBBLLEE’ CHURCH

Attendance in 2009 was more than double the attendance in 2006 (+248%; see Attachment I, page 9).

Givings reflect the growth in attendance; in the 2011 budget, it is forecast to be triple what it had been in 2006.

DOUBLE-DOUBLE at St. Michael's - 2006-2008

$14,000

$22,000

$30,000

$38,000

Giv

ing

s

30

50

70

Weekly

Avera

ge A

tten

dan

ce

Givings

Attendance

Givings $24,586 $18,269 $28,330 $36,200

Attendance 43 38 67 77

2005 2006 2007 2008

CHALLENGE: In the short term, we anticipate our growth to continue primarily in the Filipino Canadian part of our congregation. Liaison with the International Filipino organization BIBAK (see point 5 following) will continue to be a vital element of that growth.

5. WE HAVE STRONG COMMUNITY PARTNERSHIPS

a. BIBAK - BIBAK is an international organization for Filipino‟s from

the Northern (Anglican) part of the Philippines – see map on the next page. We have a signed, ratified, shared covenantal vision (see page 13), to provide a common focus, for Anglican immigrants from the Philippines.

b. St. Philips - St. Philip‟s contributes talent and treasure to our

shared Food Bank and Monthly Hot Meal Program. In 2010, Holy Cross joined as partners as well.

c. Greater Vancouver Food Bank - See Section 11, p. 8 of 14

d. Rainbow Church - Rainbow Church leads two of the monthly

hot meal program nights at St. Michael‟s, and has mentored us to be able to feed over 100 people per night.

54


- 5 o f 1 4 - Fe b . 2 0 , 2 0 1 1

6. THE MAJORITY OF OUR FILIPINO-CANADIANS COME FROM A

SPECIFIC REGION IN THE PHILIPPINES

7. OURS IS A CONSENSUS BASED CHURCH

10 Diversity/Tolerance 9.0

5a Lay Leadership 8.2

4 Community (Family) 8.1

3 Worship 7.6

6 Structure / Decision Making 7.3

8 Parish Facilities 7.1

7 Programs 6.7

1 Mission/Objectives 6.4

9 Financial Resources 5.5

AVG.

(scale of

1 to 10)

Based on 18 Respondents

SURVEY: Diocesan Characteristics of a Healthy Church

GO

LD

BR

ON

ZE

SIL

VE

R

We listen to our parishioners, and seek out their perspectives (see p. 6 of 11 of the March 15

th, 2007 Ministry Plan).

CHALLENGE: To continue to reach out to all parishioners, in all

cultural groups, and of all ages.

55


- 6 o f 1 4 - Fe b . 2 0 , 2 0 1 1

8. OURS IS A YOUNGER CHURCH

Avg. Age at St. Mikes 38

Average Age in Burrard Deanery: 54

Age Wave: St. Michael’s 36 – 50 (42% of adults)

Age Wave: Burrard Deanery 65+

Average Age of ADULT Congregation: 49

Challenges:

1. Continuing to evolve and refine the Sunday School program for our rapidly growing Sunday School age group.

2. Ensuring that our leadership and lay participation continues to represent the rich diversity of our multi-cultural congregation. Our newly updated constitution has legislated this requirement.

3. Continuing to bring more of the age wave ‘36 to 50’ age group into leadership positions.

Jan. 2009 - Age Breakdown: St. Mikes & Burrard Deanery

1417

28

41

25

28

36

11

0

15

30

45

% o

f C

on

gre

ga

tio

n

Burrard Deanery % 14 17 28 41

St. Mikes % - 2009 25 28 36 11

1-19 20-44 45-64 65+

Jan 2009 - Adult Age Breakdown

at St. Mikes

2342

21

14

0

20

40

60

% o

f A

du

lt

Co

ng

reg

ati

on

St . M i kes 2009 23 42 21 14

20-35 36-50 51-64 65+

Average Sunday School attendance 2007-2008

was 12-15. When Bishop Michael

visited Dec. 16, 2007, 20 children sang for him.

56


- 7 o f 1 4 - Fe b . 2 0 , 2 0 1 1

9. WE HAVE CLEAR GOALS TO SUPPORT OUR VISION

These SMART GOALS are taken from the St. Michael‟s March 15, 2007 Ministry Plan, page 3 of 11.

10. WE HAVE STRONG LAY LEADERSHIP THAT

REFLECTS THE DIVERSITY OF OUR CHURCH

2011 Church Committee

Members-at-Large 1. Terry Cutforth (Building & Rental Chair)

2. Brigitte Laweng (Choir Liason)

3. Brigette Castro (Meal Ministry Chair) 4. Sandra Baldo (Stewardship Chair)

Synod Delegates 5. Sam Copley

6. Johnny Baguiewen

7. Fanny Balaki

8. Marg Cutforth

Officers 9. Moses Kajoba (Rector’s Warden)

10. James Baldo (People’s Warden)

11. Martine Lubin (Assoc. Warden) 12. Bart Alatan (Assoc. Warden)

13. Greg Tatchell (Treasurer)

Licensed Ministers 14. Rev. Expedito Farinas

15. Rev. Wilmer Toyoken

10 ‘SMART’ GOALS

1. St. Michael‟s will provide an ever more welcoming, nourishing, multi-cultural community of worship, where people will be treated with dignity and respect, and which is determined to be free of racism (core value #3*).

2. St. Michael‟s primary outreach program will continue to be the Mission and Food Bank Program, focusing on providing a better quality of food to the 5,000 per year that it currently feeds (core

value #1*).

3. St. Michael‟s will evolve a more proactive outreach program for newcomers from the Philippines (core value #3*).

4. St. Michael‟s will provide a welcoming, multi-culturally respectful and spiritually nourishing program for children, who enrich our community experience (core value #2*).

5. St. Michael‟s will provide pastoral care, lay and ordained, to members of the congregation who are in need through sickness, loneliness or failures of social justice, including continued support of Amir (core value #4*).

6. St. Michael‟s will continue to develop ecumenical relationships in the Mount Pleasant neighborhood, expanding those relationships to include those with whom we are in full communion (core value #3*).

7. St. Michael‟s will seek discernment in developing spiritual educational programs that will nourish and enrich our spiritual lives, and are supportive of our multi-cultural anti-racist community (core value #1*).

8. St. Michael‟s will continue to explore new ways to effectively communicate with all church members, including the Healthy Parish Survey, and the newly resurrected Newsletter (core value

#4*).

9. St. Michael‟s will explore the possibility of resuming our relationship in support of the VST internship program (core value

#5*).

10. St. Michael‟s will become more proactive in recognizing and implementing programs that show better stewardship of our impact on the environment (introduction to the Core Values*).

57


- 8 o f 1 4 - Fe b . 2 0 , 2 0 1 1

11. 10+ YEARS of MEAL MINISTRY

a. Since 2006, the St. Michael‟s Hot Meal and Food Bank programs have fed 5,000 people per year.

b. St. Philips continues to provide leadership, time and treasure in supporting the Hot Meal and Food Bank programs.

c. Holy Cross has joined St. Philips and St. Michael‟s in the Meal Ministry programs.

d. In January 2009 we expanded the quarterly Hot Meal Program to once a month, in partnership with St. Philip‟s.

e. In March 2009, the Hot Meal Program added two additional Friday Hot Meals per month, with the leadership of Rainbow Community Church at the fore. Under their professional capability, Friday Hot Meals now average 120 per night, three times a month.

f. In 2010, the Greater Vancouver Food Bank approached St. Michael‟s to consider a pilot program for the Working Needy. This weekly program began on Monday, Feb. 8, 2010. This is in addition to the Student Food Bank on Fridays, and has recently been blended into the Friday night Food Bank.

g. Including St. Michael‟s, St. Philip‟s, Holy Cross, and Rainbow Church, there are over 50 regular volunteers involved in the three Meal Ministry programs at St. Michael‟s.

h. Additionally, a North Vancouver High School brings over 15+ students once a month to help with the Hot Meal, while St. Michael‟s youth also participate as members of the Beaver Chapter of the International Order of Demolay.

12. PARISH MISSION REVIEW (Diocesan Assessment)

On Feb. 2, 2010, 10 members of St. Michael‟s met with the Diocese for the Parish Mission Review assessment process. The initial „SAIL‟ results of that process, the same as the final report, can be seen on the following page. Four points warrant highlighting:

a. On reflection upon the formal PMR report received by St. Michael‟s from the Diocese on March 5, 2010, St. Michael‟s developed vestry

ratified „comments and clarifications that … are the

official vestry response to the PMR.

b. One of the paragraphs of that April 11, 2010 Special Vestry response guided the actions of the Officers of St. Michael‟s in 2010:

St. Michael’s thanks Rev. Paul Borthistle and the

PMR process for helping St. Michael’s understand

that of the four categories of the PMR process,

Stewardship of Financial Resources represents the

greatest challenge. Accordingly, at the Feb. 21st

Vestry, Church Council was re-organized and

resources directed to financials to acknowledge the

fact that it needs a heightened focus to further

address these challenges.

58


- 9 o f 1 4 - Fe b . 2 0 , 2 0 1 1

c. The Officers of St. Michael‟s believe that significant progress has been made on the „FINANCIAL’ aspect of the PMR „sail‟ (see Feb.

20, 2011 Vestry Reports), and have committed to continued vigilance in this area, as challenges remain for St. Michael‟s.

d. However, focus can be shifted somewhat in 2011 to another of the points of the „sail‟; LEADERSHIP. From the „sail‟ diagram above, it can be seen that leadership development did not warrant the same priority as that accorded to financials. Nevertheless, it was the second weakest of the four points of the sail, and the Wardens of St. Michael‟s have addressed it in their 2011 Vestry Warden‟s report as follows:

5. PARISH MISSION REVIEW - Leadership development - In 2010, based on the findings of a Diocesan Parish Mission Review, the Wardens focused on Financial planning, education and control. In 2011, the other finding of that Review requiring the attention of the Wardens was leadership development. The Wardens believe that the energy of the Officers can focus on this in 2011, given the achievements behind us in 2010.

59


At ta c h me n t I - 1 0 o f 1 4 - Fe b . 2 0 , 2 0 1 1

W M Q Y W M Q Y W M Q Y W M Q Y

1.1

1.2 36 35 71 52

2 42 43 76 69

3 28 45 73 77

4 6 47 63 81

5 39 36 81 73

6 37 37 73 74

7 37 33 78 76

8 37 51 71 89

9 29 49 87 76

10 32 40 82 69

11 42 41 90 75

12 44 46 40 85

13 34 56 95 82

14 33 35 55 97

15 52 5 62 173

105 64

16 36 50 67 64

64 177

17 40 77 71

18 40 64 66 68

19 35 69 67 73

20 44 53 74 89

21 40 79 82 81

22 43 53 52 79

23 34 72 90 79

24 40 58 74 87

25 44 82 69 80

26 32 71 77 87

27 33 82 68 82

28 31 58 75 81

29 33 44 92 82

30 31 116 76 110

31 29 70 73 88

32 17 84 75 155

33 44 95 71 72

34 24 63 80 145

35 27 82 70 71

36 31 64 78 82

37 31 75 80 81

38 28 71 76 81

39 29 67 91 138

40 42 75 70 69

41 50 76 96 101

42 39 80 85 76

43 40 77 75 159

44 46 66 74 93

45 48 88 85 80

46 33 80 79 82

47 37 84 95 82

48 41 74 81 77

123

49 42 42 76 86

50 42 64 86 122

51 32 130 103 187

52 76 173 46

1976 1976 1976 1976 3512 3512 3512 3512 4019 4019 4019 4019 4804 4804 4804 4804

38 165 494 - 68 293 878 - 77 335 1005 - 92 400 1201 -

405

1260

337

518

355

1268

460

453

311

1109

2009

279

978

48

04

312

387

643

1298

St. Michael's Weekly Attendance: 2006 to 2009

2006 2007 20081

Q

112

443

19

76

170

559

35

12

283

980

40

19

150 157 303

873

321

906

275

181 232 394

2Q

265

577

336

162 254

150 283 310

322

333

3Q

128

388

300

1005

114 312 299

146 359 395

971

469

4Q

171

568

308 326

1128

164 318 333

233 483

Attachment I - Weekly Attendance 2006 through 2009

60


At ta c h me n t I I - 1 1 o f 1 4 - Fe b . 2 0 , 2 0 1 1

67 77 54,807

1.1 Open donations 3,134 3,591 1,272 2,428 1,780 1,780 1,780


1.3 Total Parish Givings 28,330 39,339 42,559 49,062 54,807 60,109 65,942 2 Special donations 12,040 139 12,001 - -3 Mission & Interest 125 200 - - -



Expenses1.1 Clergy - Future 54,807 57,547 63,302 1.2 Clergy - Supply - Rev. Exp. 7,925 12,575 16,400 14,400 - - -1.25 Clergy - Supply - Other 750 1,200 1,460 1,729 - - -

1.3 Clergy - Cluster 8,352 - - - - - -




3.3 City Utilities 1,945 1,431 1,199 1,555 1,633 1,715 1,801


7.1 Rep & Maint - Monthly 3,422 18,089 37,573 20,279 3,000 3,000 3,000 7.1 Rep & Maint - Contractors 1,200 7.2 Organ & Sound Systems - 28 2,065 210 1,500 1,500 1,500 8.1 Office and misc 2,007 2,134 1,762 3,458 2,000 2,200 2,420 9.12 Office supplies - Stewardship 250 250 250 9.13 Office supplies - Sanctuary 250 250 250 9.14 Office supplies - Canonical 250 250 250 8.2 Telephone 725 923 975 960 840 882 926 8.3 Janitor supplies 903 630 1,258 686 1,000 1,000 1,000 9.11 Church supplies - General 864 967 1,667 2,444 2,000 2,000 2,000 9.12 Church Ed - Youth 759 1,139 1,100 1,386 1,200 1,200 1,200 9.13 Church Ed - Adult 6,606 1,200 1,200 1,200 10 Unrecoverable GST 557 557 574 2,204 1,000 1,100 1,210 11 Bank Charges & Interest 316 350 184 191 191 191 191 12 Meal Ministry 200 - 3,400 2,471 3,000 3,000 3,000 14 Contingency 2,000 (1,103) 1,197 713 2,000 3,000 2,000



Surplus / (Deficit) = (I + III) - II 8,903 9,954 3,007 4,975 (6,911) (4,620) (4,482)

Capital Donations 21,420 20,000 10,000 10,000


2009

IV.

III.

2011 Budget Recommendation

2007

St. Michael's in Mount Pleasant - 2011 Budget - as Ratified by the Church Committee

2013201220112008 2010

II.


Jan. 20, 2011 - Ratified by Church Committee

I.

61

S T . M I C H A E L ’ S C H A R T E R

f o r R A C I A L J U S T I C E

THIS CHARTER BUILDS UPON OUR BAPTISMAL COVENANT (BAS, p.159) & 3 DOCUMENTS RATIFIED IN 2007:

I. ‘ST. MICHAEL’S MINISTRY PLAN’ (RATIFIED MARCH 15, 2007, SMART goal #1).

II. ‘JOINT DECLARATION BETWEEN ST. MICHAEL’S ANGLICAN CHURCH & BIBAK’ (RATIFIED AUG. 12, 2007, item 4).

III. ‘ST. MICHAEL’S CANONICAL COMMITTEE PARISH PROFILE’ (RATIFIED SEPT. 16, 2007, bullet 1).

„ST. MICHAEL‟S CHARTER for RACIAL JUSTICE‟ integrates & expands upon „I‟, „II‟ & „III‟ as follows:

A. WE WILL HAVE ZERO TOLERANCE FOR RACISM. TO FOCUS THIS OBJECTIVE, THE ANGLICAN CHURCH OF

CANADA‟S „CHARTER FOR RACIAL JUSTICE‟ (referred to below as the „NATIONAL CHARTER‟, and found at

www2.anglican.ca/about/cogs/arwg/documents/A_Charter_for_Racial_Justice-approved_March_07.pdf), AND „ST. MICHAEL‟S

CHARTER FOR RACIAL JUSTICE‟ (referred to below as „ST. MICHAEL‟S CHARTER‟), ARE BOTH HEREBY

OFFICIALLY ADOPTED AS POLICY BY ST. MICHAEL‟S ANGLICAN CHURCH. THEY WILL BE DISPLAYED

PROMINENTLY, DISTRIBUTED & SOCIALIZED EXTENSIVELY, AND BE INCLUDED IN THE CHURCH WEB SITE.

B. IN „ST. MICHAEL‟S CHARTER‟, ST. MICHAEL‟S ANGLICAN CHURCH COMMITS, WITH SPECIAL EMPHASIS, TO

COMMITMENTS „1‟ AND „3‟ FROM THE „NATIONAL CHARTER‟:

1. “to eliminate racism and all forms of discrimination by identifying and removing the barriers of race, color and culture, and transforming the structures of power and privilege that favor white people and prevent others from full participation in the life and work of the Anglican Church of Canada.”

3. “to educate ourselves and receive training in anti-racism practices and find ways of modeling these to the wider church and society.”

C. THE „ST. MICHAEL‟S CHARTER‟ EMPHASIZES THE FOLLOWING 6 OBSERVATIONS FROM THE „NATIONAL

CHARTER‟ (WITHOUT IN ANY WAY DE-EMPHASIZING ITS OVERALL ASPECT) AS HAVING PARTICULARLY SPECIAL

RELEVANCE TO ST. MICHAEL‟S ANGLICAN CHURCH:

1. “We are learning that our strengths as a church lies in our racial and cultural diversity and in our

commitment to eliminate systemic and individual racism, whether INTENDED OR NOT.”

2. “We dream of our church becoming a place where people will come with assurance that they will be treated with dignity and respect, and where they will find a community that is determined to be free of racism.”

3. “Jesus in his life and teaching actively sought to be in loving, right relationship with others, embracing those who were pushed out by society, while challenging the structures of his day that separated one group from another.”

4. “Our struggle for racial justice requires new attitudes, new understandings and new relationships, and these must be reflected in the policies, structures and practices of the church, as well as in the laws and institutions of society.”

5. “Racism has been and continues to be ... present in the Anglican Church of Canada ... As people of faith, we long to see God‟s Spirit moving in our church ... finding expression in a growing unwillingness to tolerate racist structures and behaviors.”

6. “As an institution, we are committed to advocate for and comply with human rights and other legislation aimed at eliminating racism among people and in organizations ...”

RAT IF IED A T ST . M ICH AE L ‟S AN NUA L VES TRY ME ET ING , FEB . 17T H

, 2008

62

http://www.anglican.ca/about/COGS/ARWG/charter.htm


At ta c h me n t I V - 1 3 o f 1 4 - Fe b . 2 0 , 2 0 1 1

St. Michael’s CORE VALUES:

So that we can achieve the 5 St. Michael’s Core Values below,

St. Michael’s understands that it is imperative to become

a thriving, self-sustaining entity.

This is understood to be in terms of

human, physical and financial resources.

As well, we will respect the environment in the process.

The Community of St. Michael’s seeks to:

1

… welcome people who desire/hope to have

intentional/intensive encounters with,

or to experience the presence of

the Holy One/Holy Spirit,

and to have their spiritual lives

nourished and enriched.

2 …welcome and nourish children,

who enrich our community experience.

3

…be open to and seeking to understand

multi-ethnic richness and diversity,

centered in the

Mount Pleasant Neighborhood.

4 …be Loving, Supportive, Caring

Nurturing, and Sharing.

5

… welcome the richness

that comes with supporting the

VST internship program.

Ratified at the August 21st, 2005 St. Michael’s Church Committee Meeting

63

S t . M ic h a e l ’ s Ca n o n ic a l Co mm i t te e 2 0 1 1 Pa r i sh Pro f i l e – Ve s t r y Ra t i f i e d – Ve r s io n 5

At ta c h me n t V - 1 4 o f 1 4 - Fe b . 2 0 , 2 0 1 1

64


At ta c h me n t VI - 1 4 o f 1 4 - Fe b . 2 0 , 2 0 1 1

CANONICAL COMMITTEE PARISH PROFILE

RATIFYING SIGNATURES

_________________________ _________________________ Sandra Baldo Brigette Castro

__________________________ _________________________ Carolina (Lyn) Gonzalo Bart Alatan

__________________________ _________________________ Grace Wandag Martine Lubin

__________________________ _________________________ Moses Kajoba James Baldo

__________________________ _________________________ Cris Ticad Greg Tatchell

66

September 16, 2007

The Right Reverend Michael Ingham, Bishop #580 – 401 West Georgia Street Vancouver BC V6B 5A1

SUBJECT: St. Michael’s Parish Profile

Dear Bishop Ingham

As submitted to you on April 1st, 2007, following our March 29

th meeting with you, this letter

actions the following paragraph from that letter:

“We have also briefed our Canonical Committee on the results of our meeting with you. They are preparing a parish profile, based on the 2007 Ministry Plan, in anticipation of upcoming interview(s). We will submit that to you once it is completed.”

The Parish Profile was ratified at our Church Council meeting today, and we are sending two copies (one to you, and one to Ron). If additional copies are required, it is accessible on our web site, or we can forward more copies, whichever is most convenient for the Diocese.

One item from the notes from our March 29th meeting with you seems particularly a propos to the

topic of this letter.

4. PARISH MINISTRY - Once the provisions for clergy salary had been clarified, the Bishop advised that he had a potential candidate for half time ministry at St. Michael’s. He added the caveat that the other church at which this candidate was working might have to adjust their service

time for this shared ministry to be possible. He was supportive of the fact that St. Michael’s would not have to change their service time yet again. In concluding, the Bishop asked St. Michael’s to

consider interviewing the candidate, but emphasized that it was the ultimate responsibility of St. Michael’s to determine suitability and make a decision.

Further to Ron Harrison‟s August 23rd

email to the Warden‟s, the Canonical Committee (listed on the front cover of the Parish Profile) is now ready to begin interviews. Would you be so kind as to submit to the St. Michael‟s Wardens a list of names that you believe meets the criteria outlined in the Parish Profile, in preparation for the Canonical Committee interviews.

Respectfully Yours

_________________________ _________________________ Eleanor Jones, Peoples Warden Moses Kajoba, Rectors Warden

__________________________ ___________________________ James Baldo, Associate Warden Greg Tatchell, Associate Warden

.cc The Venerable Ron Harrison

Attachments



_________________________

409 E. Broadway


[email protected]



_________________________

409 E. Broadway


[email protected]

68

ST. MICHAEL’S

2011 CONSTITUTION

ICR 5.0

ICR 5. 0 - 2 o f 27 - Fe br u ary 6, 2 0 11

This is the fifth version of the Constitution of St. Michael’s Parish, Vancouver, with the

following history:

Ratifications by St. Michael’s Vestry:

Originally Adopted January 28, 1952 (1.0)




Amended February 6, 2011 (ICR 5.0)

This fifth version of the Constitution is dedicated to long-time members of St.

Michael’s Parish who have embraced the multi-cultural ethos that is St. Michael’s.

More particularly, the support of two St. Michael’s winners of the Order of the Diocese

of New Westminster, Eleanor Jones (2009) and Terry Cutforth (2010), has been

unequivocal.

On their behalf, this fifth version is dedicated to an historical figure of St. Michael’s,

Susannah Wilson, the ‘first lady’ of St. Michael’s from 1903-1947. It was Susannah

who donated the stained glass window in the Baptistry, featured on the cover of this

Constitution as symbolic of the heart of this Constitution. This stained glass window

highlights multi-culturalism, and was revolutionary for its time in 1956. Not only with

this window, but during WW II, Susannah Wilson showed bravery in promoting multi-

culturalism in a time of rampant racism, and, as much as she was able in those dark days,

had zero tolerance for racism. As a patron saint for St. Michael’s, Susannah speaks

from the past, and epitomizes the spirit of tolerance and respect for diversity which has

been built into this fifth version of the Constitution of St. Michael’s.

NOTE: If you look closely at the stained glass window on the cover, you can see the year 1901

embedded in the window, directly underneath the white St. Michael’s church of that date. This is significant; 1901 was the year that St. Michael’s was incorporated (see Attachment III).

History comes to life!

70

St . M ic ha e l ‟s A ng l ic a n C h urc h, Va nc ouv er Inc or po ra t io n, Co ns t i t u t io n, Ru les of O rd er ( ICR)

ICR 5. 0 - 3 o f 27 - Fe br u ary 6 , 2 0 11

2011 INCORPORATION, CONSTITUTION and RULES OF ORDER (ICR)

OF ST. MICHAEL’s PARISH, VANCOUVER

ARTICLE 1. INCORPORATION & NAME

1. The name of this Parish shall be St. Michael’s Parish, Vancouver.

2. This name was legally established in the Certificate of Incorporation1 for St.

Michael’s Parish, Vancouver, on the 22nd

day of August, 1901, by the Registrar-General of Titles (Appendix III).

3. The Declaration for St. Michael‟s to become incorporated was done under

Chapter 7 of “The Anglican Synod of the Diocese of New Westminster

Incorporation Act, 1893 [S.B.C. 1961, c.72, s.9]” (Statutes of British Columbia 1893, Chapter 45, with amendments to 1961 [18 April 1893]).

2

4. While the legal name of paragraphs 1 and 2 remains „St. Michael‟s Parish,

Vancouver‟, Vestry authorizes Church Committee to use the name “St.

Michael’s Multi-cultural Anglican Church” as it sees fit, in advancing the

Multicultural Ministry and nature of St. Michael‟s Parish.3

5. The multi-cultural nature of St. Michael‟s mission was ratified as part of its Vision on March 15, 2007:

WE AT ST. MICHAEL‟S ARE A MULTI-CULTURAL COMMUNITY

OF FAITH CALLED INTO THE FELLOWSHIP OF JESUS CHRIST.4

6. This Vision was codified as the ST. MICHAEL‟S CHARTER OF RACIAL JUSTICE,

and was ratified by Vestry on February 17, 2008. In this constitution, we

reaffirm the first sentence of paragraph A of that Charter; WE WILL HAVE ZERO

TOLERANCE FOR RACISM.5 The complete charter can be found as Appendix I.

ARTICLE 2. MISSION: Multi-Cultural & Meal Ministry

7. The two primary missions of St. Michael‟s are Multicultural Ministry and Meal

Ministry. These two missions were defined and ratified in the St. Michael‟s

Ministry Plan on March 15, 2007, and are reaffirmed here:

i St. Michael‟s will provide an ever more welcoming, nourishing,

multi-cultural community of worship, where people will be

treated with dignity and respect, and which is determined to be

free of racism.6

ii. St. Michael‟s primary outreach program will continue to be the

Mission and Food Bank Program, focusing on providing a better

quality of food to the 5,000 per year that it currently feeds.7

71


ICR 5. 0 - 4 o f 27 - Fe br u ary 6 , 2 0 11

ARTICLE 3. MEMBERS OF THE VESTRY8

8. The members of the Vestry of St. Michael‟s Parish, Vancouver, shall consist of

all baptized persons of the age of fifteen or over who are accustomed

worshippers at St. Michael‟s Church and whose names have been on the

Membership Roll of the Parish for at least the three months preceding the

Vestry Meeting, but no person shall have their name on the Membership Roll of

more than one Parish in this Diocese at the same time. Only those members of

the Vestry who have within the preceding twelve months provided an

identifiable commitment of time, talents or financial resources to the Parish, or

have been in receipt of the ministrations of the Parish because of illness or other

incapacity shall have the right to vote at any Vestry Meeting. Any questions as

to a person‟s right to be on a Membership Roll or to vote at any Vestry Meeting

shall be determined by the Canonical Committee of the Parish.

ARTICLE 4. MEETINGS OF THE VESTRY9

9. Meeting of the Vestry shall be called by the Minister or the Rector‟s Warden or

the People‟s Wardens by notice in writing picked up, delivered, mailed or sent

electronically to all those persons on the Membership Roll of the Parish, at least

fourteen days prior to the date fixed for the Vestry Meeting. Where a number of

persons in the same family residing at the same address are on the Membership

Roll of the Parish a notice addressed to and picked up, delivered or mailed to

one of such persons shall be deemed to be a proper notice to all such persons.

Such notice shall set out the date, time, place and purpose of the meeting. The

Minister in charge of the Parish shall be responsible for the announcing of such

a meeting at all regular Sunday services of worship at least eight days prior to

the date fixed for the meeting. In the event of a request being made by ten

percent of the members of a Parish for a Vestry Meeting being refused by the

Minister in charge of a Parish or Wardens, an appeal may be made in writing to

the Bishop stating the reasons for requesting a Vestry Meeting. The Bishop

shall make a decision and shall notify the petitioners and the Minister in charge of the Parish.

10

10. The Parliamentary Authority for St. Michael‟s parish will be RONR11

(10th

Edition). A Chairman, recommended by the Nominating Committee and

elected by Church Council, shall preside at Vestry meetings, using RONR as the

parliamentary authority.12

11. The Annual Vestry Meeting shall be held on or before the end of February in each year.

13 The following shall be the order of business.

(1) Reading and confirming of minutes of previous meeting.

(2) Receiving and consideration of reports and financial statements.

(3) Election of Lay Delegates and Alternate Lay Delegates to Synod.

(4) Appointment and election of two Church Wardens and two

Associate Wardens, a Treasurer, and other members of the

Church Committee as provided for in this Constitution.

(5) Deferred and general business, correspondence, etc.

72


ICR 5. 0 - 5 o f 27 - Fe br u ary 6 , 2 0 11

ARTICLE 5. PARISH OFFICERS14

12. Every endeavor will be made to ensure that the 5 parish officers of St. Michael‟s

are representative of the multi-cultural diversity of the congregation.15

13. Of the Church Wardens, one shall be appointed by the Minister in charge of the

Parish, and the others shall be elected by the Vestry; or all may be elected by the

Vestry, if the Minister so prefers.16

14. If there be no Minister in charge of the Parish at the time fixed for the

appointment or election of Wardens, one shall be appointed by the Bishop, and

the others be elected by the Vestry. The Church Warden so appointed shall

remain in office until the Minister in charge of the Parish has been appointed

and has nominated a Church Warden.17

15. If the office of a Warden who must be elected by the Vestry shall become

vacant before the Annual Vestry Meeting, a meeting of the Vestry shall be

called within 30 days to elect a successor. If the office of a Warden who may

be appointed by the minister in charge of the parish shall become vacant before

the Annual Vestry Meeting, the minister shall appoint a successor or cause a meeting of the Vestry to be called within 30 days to elect a successor.

18

16. The duties of the Church Wardens are to oversee, care for, and administer,

buildings, records, and funds of the Parish, to make an annual report and to have

made an audited financial statement for the Annual Vestry Meeting. Provided

however that the Wardens may delegate these responsibilities to other persons

with the consent of the Church Committee. The Church Wardens shall also

assist in guiding the implementation of the programs of the Parish and generally

share with the Minister in charge the pastoral and spiritual concerns of the

Parish.19

17. Parish Staff. Personnel issues are the responsibility of the wardens. The

wardens shall appoint the music director and other non-clergy staff with the

concurrence of the Church Committee and the rector. The wardens will review

contracts, job descriptions and working conditions and also evaluate

performance of all staff on an annual basis. Personnel responsibilities also include new hire/termination paperwork required for payroll.

20

18. St. Michael‟s has implemented21

the “Alternate Warden Structure,” using Canon

1421 (g) (iii), „Two Wardens and two Associate Wardens.‟22

19. The two Associate Wardens shall assist the Wardens and may attend to any duties delegated to them by the Wardens.

23

20. The Treasurer shall report to and take directions from the Church Wardens. The

Treasurer shall be appointed or elected at the Annual Vestry Meeting as Vestry

shall see fit.24

The Treasurer will be guided by Article 12 of this Constitution,

with responsibilities further defined in the Diocesan Parish Treasurer’s Manual.

25

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ARTICLE 6. CANONICAL COMMITTEE

21. There shall be a Canonical Committee consisting of the Church Wardens, the

Associate Wardens, the Lay Delegates and Alternate Lay Delegates, and other

members as so deemed by the Church Committee. The Committee shall choose

a chairperson. 26

22. In developing a Parish Profile and in selecting a Minister in charge, the

Canonical Committee will ensure that the candidate fulfills the multi-cultural

requirements of St. Michael‟s.27

ARTICLE 7. CHURCH COMMITTEE28

23. Every endeavor will be made to ensure that members of Church Committee are representative of the multi-cultural diversity of St. Michael‟s.

29

24. The Church Committee shall consist of the Minister or Ministers licensed

thereto, the Church Wardens, the Associate Wardens, together with the Lay

Delegates, the Alternate Lay Delegates, the Treasurer, the Church Committee

Secretary and two or more Members-at-Large, with power to add to its members.

30

25. At each Annual Vestry Meeting, Vestry shall determine if there shall be more

than two Members-at-Large to be elected and shall elect all Members-at-Large.

31

26. The Members-at-Large should include the Chairman of those committees that

are not represented by the canonical members of Church Committee. Non-

canonical Committee‟s which should be represented on Church Committee

include, but are not necessarily restricted to, the Sanctuary Planning Committee,

the Sunday School Committee, the Building & Rental Committee, the

Stewardship Committee, and the Meal Ministry Committee.

27. Church Committee should not exceed 15 members.

28. 8 members of the Church Committee shall constitute a quorum.

29. The Church Committee shall meet on a regular basis, a minimum of nine times a year.

32

30. A Chairman elected by Church Committee shall preside at Church Committee

meetings.

31. The Chairman will use Roberts Rules of Order33

in conducting Church

Committee business, as adapted by Church Committee, and as found in

Appendix II. A Parliamentarian will be assigned to assist the Chairman with the

Rules of Order. These Rules of Order may be modified by Church Committee

as they see fit, with the understanding that RONR (10th Edition) is the ultimate

Parliamentary Authority for St. Michael‟s Parish.

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ARTICLE 8. CONTINUITY

32. Church Wardens and all other Officers and Committee members shall continue

in office until their successors are appointed or elected.34

33. St. Michael‟s four warden (two wardens and two associate wardens) model

allows for continuity by changing one warden each year. In the event that St.

Michael‟s chooses to elect all four wardens (see paragraph 13), the four shall

each serve a four-year term, with the re-election of a single warden each year.

In the event that St. Michael‟s chooses to elect only three wardens (see

paragraph 13), the three shall each serve a three year term, with the re-election

of a single warden each year.35

ARTICLE 9. QUALIFICATION OF OFFICERS

34. Church Wardens must be members who have the right to vote at the time of

their election or appointment and shall be communicants of at least one year‟s

standing and be at least twenty-one years of age.36

35. Lay Delegates and Alternate Lay Delegates shall be members who have the

right to vote at the time of their election and shall be communicants of at least

one year‟s standing and be at least 15 years of age.37

36. At the time of election or appointment to the Church Committee a person must be a member of the Vestry who has the right to vote.

38

37. The Vestry may elect one youth member who shall be at least sixteen years of

age and a regular communicant in the Parish.

ARTICLE 10. CHURCH COMMITTEE DUTIES39

38. The duties of the Church Committee shall be, between the different meetings of

the Vestry, to perform all such acts as are provided for them to do by this

Constitution, and by the Articles hereinafter enacted; to act as the agents of the

Vestry in the transaction of such business as it shall be competent for them to do

without an express resolution of the Vestry, such as the collection of monies and

disbursing the same; and shall have power to affix the seal40

of the Vestry when

legally required. The Church Committee shall make to each Annual Vestry

Meeting a report upon such work so done.

ARTICLE 11. NOMINATING COMMITTEE

39. A Nominating Committee of up to three (3) shall be appointed by the Church

Committee no later than the December meeting.

40. In fulfilling their duties, the Nominating Committee will pay particular attention

to the multi-cultural objectives established in paragraphs 12 and 23, and as

codified in the Charter for Racial Justice in Appendix I.41

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ARTICLE 12. FINANCES & FINANCE COMMITTEE

41. The Financial Year of St. Michael‟s Parish shall be from January 1st to

December 31st of the same year.

42. The budgeting horizon for St. Michael‟s Parish will be 5 years. The five year

budget will be ratified by Church Committee prior to being ratified by Vestry.42

43. To protect the treasury and make the budgeting process meaningful, the only

way to authorize spending money that is not already set forth in the budget is by

amending the budget.43

44.1 A Finance Committee will oversee the financial affairs of the parish and will

report to Church Committee and Vestry.

.2 Finance Committee membership shall consist of:

i. the Church Treasurer, who shall be its Chairperson;44

ii. the Wardens;

iii. the Minister in charge.

.3 Finance Committee responsibilities include:

(a) Preparation of the annual budget for consideration by Church Committee.

45

(b) As part of the budget process, review annually compensation and

benefits for parish staff.46

(c) To administer the budget as approved by Church Committee and approve expenditures within such budget.

47

(d) To administer all funds of the Parish including capital and trust

funds.48

(e) To provide a minimum of four quarterly financial reports to Church

Committee.49

Interim reports may be of a verbal nature.50

45. No action of acceptance by the Church Committee is required – or proper – on

the financial reports from the Finance Committee unless it is of sufficient

importance, as an annual report. 51

For the quarterly reports, Church Committee

„receives‟ them from the Finance Committee. In the case of the annual report,

Church Committee „accepts‟ it from the Finance Committee and the designated

reviewing authority by a formal vote. Understanding the expense of

professional audits, the Diocese allows churches with less than $500,000 in

income to forego the expense of a professional auditor (see footnote 42).

46. Further to paragraph 43 above, the Finance Committee may from time to time

submit an amending motion on the budget for the current fiscal year, which may

be adopted by a two-thirds majority vote.52

The amending motion must include

a report as to whether the money proposed to be spent is presently available, or

if not, what steps should be taken to provide such money should such motion be

adopted.53

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ARTICLE 13. CONFIRMATIONS AND CHANGES54

47. No Article of this Constitution shall be amended or deleted save by a two-thirds

majority of the members present at a meeting of the Vestry, due notice of at

least fourteen days having been given of the proposed change, and said change

having been considered by the Church Committee at the previous committee

meeting.

ARTICLE 14. MEMORIAL GARDENS55

48. A portion of the property owned by the Parish of St. Michael‟s, Vancouver shall

be set aside as a Memorial Garden for cremated ashes, said portion to be

suitably marked and curbed.

49. The cost of maintaining the Memorial Garden shall be a charge on the funds of

the Parish.

50. Subject to the provisions of the Cremation, Interment and Funeral Services Act,

S.B.C. 2004, Chapter 3556

and the regulations made thereunder, and

amendments thereto, the Memorial Garden shall be used only for the seemly

disposition of the ashes of former members of the Parish, or their relatives, or

such other persons as may be determined by the Minister in charge and Church

Wardens.

51. The disposition of the ashes shall take place in the presence of the Minister in

charge, or a person appointed by him to be present on his behalf.

52. There shall be no individual markers, stones, tablets, flowers, nor any other

means of identification placed in the Memorial Garden, nor shall any urn or

other permanent container be placed in the Memorial Garden.

53. The Minister shall cause to be entered in a book, designated the Memorial Book,

the names of all persons whose ashes have been deposited in the Memorial

Garden.

54. No fee shall be charged for the disposition of ashes in the Memorial Garden.

ARTICLE 15. DAY CARE57

55. St. Michael‟s Day Care is wholly owned and operated by the parish of St.

Michael‟s Anglican Church. The mission has always been, and remains, to

provide community support in the Mount Pleasant area.

56. All aspects of the Day Care fall under the authority of Church Committee.

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57. Responsibility for oversight and management of St. Michael‟s Day Care is

delegated by Church Committee to a Day Care Board, reportable to Church

Committee.

58. The Day Care Board will be comprised of three members appointed by Church

Committee; a Chairman, a Treasurer, and a Secretary, one of whom may be the

Minister. These positions can be held by any member of Vestry, as defined in

paragraph 8. The fourth member of the Day Care Board will be the Manager of

St. Michael‟s Day Care.

59. The Day Care Board shall meet on a regular basis, a minimum of at least four

times per year.

60. Financial oversight of the Day Care will be exercised as defined in Article 12

above, FINANCES AND FINANCE COMMITTEE.

Over half of the footnotes above refer to the Diocesan Canons on the Diocesan web-site,

CCR Release 3.0. http://www.vancouver.anglican.ca/Resources/Downloads/tabid/60/Default.aspx

(June 2008 - text current as of close of the 107th Session; CCR = Constitution, Canons, Rules of Order

and Regulations).

Ratifications by St. Michael‟s Vestry: Original January 28, 1952 (1.0)




Amended February 6 , 2011 (ICR 5.0)

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S T . M I C H A E L ’ S C H A R T E R

f o r R A C I A L J U S T I C E

THIS CHARTER BUILDS UPON OUR BAPTISMAL COVENANT (BAS, p.159) & 3 DOCUMENTS RATIFIED IN 2007:

I. ‘ST. MICHAEL’S MINISTRY PLAN’ (RATIFIED MARCH 15, 2007, SMART goal #1).

II. ‘JOINT DECLARATION BETWEEN ST. MICHAEL’S ANGLICAN CHURCH & BIBAK’ (RATIFIED AUG. 12, 2007, item

4).

III. ‘ST. MICHAEL’S CANONICAL COMMITTEE PARISH PROFILE’ (RATIFIED SEPT. 16, 2007, bullet 1).

„ST. MICHAEL‟S CHARTER for RACIAL JUSTICE‟ integrates & expands upon ‘I’, ‘II’ & ‘III’ as follows:

A. WE WILL HAVE ZERO TOLERANCE FOR RACISM. TO FOCUS THIS OBJECTIVE, THE ANGLICAN CHURCH OF CANADA’S

‘CHARTER FOR RACIAL JUSTICE‟ (referred to below as the ‘NATIONAL CHARTER‟, and found at www2.anglican.ca/about/cogs/arwg/documents/A_Charter_for_Racial_Justice-approved_March_07.pdf), AND ‘ST. MICHAEL‟S CHARTER FOR RACIAL JUSTICE‟ (referred to below as ‘ST. MICHAEL‟S CHARTER‟), ARE BOTH

HEREBY OFFICIALLY ADOPTED AS POLICY BY ST. MICHAEL’S ANGLICAN CHURCH. THEY WILL BE DISPLAYED

PROMINENTLY, DISTRIBUTED & SOCIALIZED EXTENSIVELY, AND BE INCLUDED IN THE CHURCH WEB SITE.

B. IN ‘ST. MICHAEL‟S CHARTER‟, ST. MICHAEL’S ANGLICAN CHURCH COMMITS, WITH SPECIAL EMPHASIS, TO

COMMITMENTS ‘1’ AND ‘3’ FROM THE ‘NATIONAL CHARTER’:

1. “to eliminate racism and all forms of discrimination by identifying and removing the barriers of race, color and culture, and transforming the structures of power and privilege that favor white people and prevent others from full participation in the life and work of the Anglican Church of Canada.”

3. “to educate ourselves and receive training in anti-racism practices and find ways of modeling these to the wider church and society.”

C. THE ‘ST. MICHAEL‟S CHARTER‟ EMPHASIZES THE FOLLOWING 6 OBSERVATIONS FROM THE ‘NATIONAL CHARTER‟ (WITHOUT IN ANY WAY DE-EMPHASIZING ITS OVERALL ASPECT) AS HAVING PARTICULARLY SPECIAL RELEVANCE TO

ST. MICHAEL’S ANGLICAN CHURCH:

1. “We are learning that our strengths as a church lies in our racial and cultural diversity and in our commitment to eliminate systemic and individual racism, whether INTENDED OR NOT.”

2. “We dream of our church becoming a place where people will come with assurance that they will be treated with dignity and respect, and where they will find a community that is determined to be free of racism.”

3. “Jesus in his life and teaching actively sought to be in loving, right relationship with others, embracing those who were pushed out by society, while challenging the structures of his day that separated one group from another.”

4. “Our struggle for racial justice requires new attitudes, new understandings and new relationships, and these must be reflected in the policies, structures and practices of the church, as well as in the laws and institutions of society.”

5. “Racism has been and continues to be ... present in the Anglican Church of Canada ... As people of faith, we long to see God‟s Spirit moving in our church ... finding expression in a growing unwillingness to tolerate racist structures and behaviors.”

6. “As an institution, we are committed to advocate for and comply with human rights and other legislation aimed at eliminating racism among people and in organizations ...”

RATIFIED AT ST. M ICHAEL ‟S ANNUAL VESTRY MEETING, FEB . 17T H , 2008

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Robert's Rules of Order at St. Michael’s

1.What is Parliamentary Procedure?

2.Why is Parliamentary Procedure Important?

3.The Order of Business

4.Motions

5.Types of Motions

6.How are Motions Presented?

7.Voting on a Motion

1. What is Parliamentary Procedure? - It is a set of rules for conduct at meetings, that allows everyone to be heard and to make decisions without confusion.

2. Why is Parliamentary Procedure Important? - Because it's a time tested method of

conducting business at meetings and public gatherings. It can be adapted to fit the

needs of any organization. Robert's Rules of Order newly revised is the basic

handbook of operation for most clubs, organizations and other groups. So it's

important that everyone on St. Michael‟s Church Committee know these basic

rules! They are summarized, including precedence, in three tables (p. 13-14).

3. ORDER of BUSINESS for ST. MICHAEL’s CHURCH COMMITTEE:

1. Call to order.

2. Adoption of Agenda Items & Times

3. Adoption of Minutes of last meeting.

4. Officers reports.

5. Committee reports (Ministry First).

6. Unfinished business.

7. New business.

8. Announcements.

9. Adjournment.

4. MOTIONS: The method used by Church Committee members to express themselves is

in the form of moving motions. A motion is a proposal that the entire

Church Committee take action or a stand on an issue. Individual members

can:

1. Move motions.

2. Second motions.

3. Debate motions.

4. Vote on motions.

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5. There are 4 Basic Types of Motions:

1. Main Motions (p.13, Section 1): The purpose of a main motion is to introduce items to

Church Committee for their consideration. They cannot be made when any other

motion is on the floor, and yield to privileged, subsidiary, and incidental motions.

2.Subsidiary Motions (p.13, Section 1): Their purpose is to change or affect how a main

motion is handled, and is voted on before a main motion.

3. Privileged Motions: Their purpose is to bring up items that are urgent about special

or important matters unrelated to pending business.

4. Incidental Motions (p.14, Section 3): Their purpose is to provide a means of questioning

procedure concerning other motions and must be considered before the other motion.

6. How are Motions Presented at St. Michael’s?

1.Obtaining the floor

a. Wait until the last speaker has finished.

b. Get the attention of the Chairman by raising your hand and/or saying,

"Mr. Chairman."

c. Wait until the Chairman recognizes you.

2. Make the Motion (Section 1, #10)

a. Speak in a clear and concise manner.

b. Always state a motion affirmatively. Say, "I move that we ..." rather than,

"I move that we do not ...".

c. Avoid personalities and stay on your subject.

3. Wait for Someone to Second the Motion

4. Another member will second the motion or the Chairman will call for a second.

5.If there is no second to the motion it is lost.

6. The Chairman States The Motion

a. The Chairman will say, or will direct the Secretary to say, "it has been moved

and seconded that we ...." thus placing the motion before Church Committee

for consideration and action.

b. The membership then either debates the motion, or may move directly to a

vote.

c. Once the motion is presented to Church Committee it becomes "assembly

property", and cannot be changed by the mover without the consent of the

members.

7. Expanding on The Motion

a. The time for the mover to speak in favor of their motion is at this point in time,

rather than at the time you present it.

b. The mover is always allowed to speak first.

c. All comments and debate must be directed to the chairman.

d. Keep to the time limit for speaking that has been established.

e. The mover may speak again only after other speakers are finished, unless called

upon by the Chairman.

f. No person may speak twice until all members have spoken once.

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8. Putting the Question to Church Committee

a. The Chairman asks, "Are you ready to vote on the question?", or

b. A Church Committee member moves to close debate, (the question) (16)

c. If there is no more discussion, a vote is taken.

7. Voting on a Motion at St. Michael’s Church Committee:

At the discretion of the Chairman, there are five methods used to vote:

1. By Voice -- The Chairman asks those in favor to say, "aye", those opposed to

say "no". Any member may move for an exact count.

2. By Roll Call -- Each member answers "yes" or "no" as his name is called.

This method is used when a record of each person's vote is required.

3. By General Consent -- When a motion is not likely to be opposed, the

Chairman says, "if there is no objection ..." The membership shows agreement

by their silence, however if one member says, "I object," the item must be put

to a vote.

4. By Division -- This is a slight variation of a voice vote. It does not require a

count unless the chairman so desires. Members raise their hands or stand.

5. By Ballot -- Members write their vote on a slip of paper; this method is used

when secrecy is desired.

There are three other motions that are commonly used that relate to voting. 1. Refer (Back) to Committee (13) -- If an item of business is taking too much time, or

is going overtime, this motion is used to send it back to the appropriate Church

Committee for more work. If there is no Committee, one can be formed, or move

motion 2 or 3 following.

2. Motion to Table (17) -- This motion is often used in the attempt to "kill" a motion.

The option is always present, however, to "take from the table", for reconsideration

by the membership.

3. Motion to Postpone Indefinitely (11) -- This is often used as a means of

parliamentary strategy and allows opponents of a motion to test their strength without

an actual vote being taken. Also, debate is once again open on the main motion.

The five most commonly used motions are highlighted in grey on pages 13 & 14.

MAKING IT WORK AT ST. MICHAEL’s: It is recognized at St. Michael‟s that

Parliamentary Procedure is the most efficient, fair way to get things done at Church

Committee. But, it will only work if it is used properly:

1.Allow motions that are in order.

2. Have members obtain the floor properly (see 6.1 above).

3. Respect the member who has the floor with silence and attentiveness.

4. Speak clearly and concisely. 5. Obey the rules of debate.

Most importantly, BE COURTEOUS.

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St. Michael’s Robert's Rules of Order Motions Chart

Based on RONR, Robert's Rules of Order Newly Revised (10th Edition)

For members of St. Michael‟s Church Committee and Vestry who are new to Robert‟s Rules of Order, the five

motions highlighted in grey in the tables following are the most common ones they are likely to use and hear.

With these five, members can participate fully and understand what is going on. Depending on the interest of

the individual, the others can be learned at their leisure. The Parliamentarian is always available to answer

questions, or organize workshops. Robert’s Rules of Order Newly Revised In Brief58

, is a good introduction.

Part 1, Main Motions. These motions are listed in order of precedence. A motion can be introduced if it is

higher on the chart than the pending motion. ｧ indicates the section from Robert's Rules (RONR). The page

number in the PURPOSE column refers to the page number of the section in RONR.

ｧ PURPOSE: YOU SAY:

INTERRUPT? 2ND? DEBATE? AMEND? VOTE?

21 Close meeting (p.215) I move to adjourn No Yes No No Majority

20 Take break (p.222) I move to recess

for ... No Yes No Yes Majority

19 Register complaint (p.216)

I rise to a question

of privilege Yes No No No None

18 Make follow agenda (p.211)

I call for the orders

of the day Yes No No No None

17 Lay aside temporarily (p.201)

I move to lay the

question on the

table No Yes No No Majority

16 Close debate (p.189) I move the previous

question No Yes No No 2/3

15 Limit or extend debate (p.183)

I move that debate be limited

to ... No Yes No Yes 2/3

14 Postpone to a certain time (p.172)

I move to postpone

the motion to ... No Yes Yes Yes Majority

13 Refer to committee (p.160)

I move to refer

the motion to ... No Yes Yes Yes Majority

12 Modify wording of motion (p.125)

I move to amend

the motion by ... No Yes Yes Yes Majority

11 Kill main motion (p.121)

I move that the

motion be

postponed

indefinitely

No Yes Yes No Majority

10 Bring business before assembly (a main motion)

(p.95)

I move that [or "to"] ... No Yes Yes Yes Majority

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Part 2, Incidental Motions. No order of precedence. These motions arise incidentally and are decided immediately.

ｧ PURPOSE: YOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE?

23 Enforce rules (p.240) Point of Order Yes No No No None

24 Submit matter to assembly (p.247)

I appeal from the decision of the chair

Yes Yes Varies No Majority

25 Suspend rules (p.252)

I move to suspend the rules

No Yes No No 2/3

26 Avoid main motion altogether (p.258)

I object to the consideration of the question

Yes No No No 2/3

27 Divide motion (p.261)

I move to divide the question

No Yes No Yes Majority

29 Demand a rising vote (p.270)

I move for a rising vote

Yes No No No None

33 Parliamentary law question (p.280)

Parliamentary inquiry

Yes No No No None

33 Request for information (p.280)

Point of information

Yes No No No None

Part 3, Motions That Bring a Question Again Before the Assembly.

No order of precedence. Introduce only when nothing else is pending.

ｧ PURPOSE: YOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE?

34 Take matter from table (p.289)

I move to take from the table ...

No Yes No No Majority

35 Cancel previous action (p.293)

I move to rescind ...

No Yes Yes Yes 2/3 or

Majority with notice

37 Reconsider motion (p.304)

I move to reconsider ...

No Yes Varies No Majority

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Over half of the footnotes refer to the Diocesan Canons on the Diocesan web-site,

CCR Release 3.0. http://www.vancouver.anglican.ca/Resources/Downloads/tabid/60/Default.aspx (June 2008 - text current as of

close of the 107th Session; CCR = Constitution, Canons, Rules of Order and Regulations).

1 Anglican Archives at VST

2 CCR Release 3.0, June 2008, p2-7. 3 St. Michael’s 2010 Vestry Minutes, Feb. 21, 2010, para. 7, p.4; plus, St. Michael’s Church Committee Minutes, March 8, 2009, Section 8.iii, p.2 4 St. Michael’s 2007 Ministry Plan, ratified by St. Michael’s Church Council, March 15, 2007, p.2. 5 St. Michael’s 2008 Vestry Minutes, Feb. 17, 2008, Sect. 5.2, p.3. 6 St. Michael’s 2007 Ministry Plan, Point 1, p.3. 7 ibid, Point 2, p.3. 8 CCR Release 3.0, June 2008, Canon 14, Division 1, para. 1401, p.45 9 ibid, with revision re: ‘electronically’, ratified at May 2010 Synod. 10 ibid, para. 1402, p.45

11 Robert’s Rules of Order Newly Revised, tenth edition, Perseus Publishing, Cambridge, Mass., 2000 12 St. Michael’s Church Committee Minutes, Oct 3 & Nov 7, 2010, para. 2, p.3, ‘PROPOSALS’. 13 CCR Release 3.0, June 2008, para. 1403, p.45 14 ibid, Division 2 of Canon 14, p.46-47 15 See footnotes 4, 5 and 6. 16 CCR Release 3.0, June 2008, para. 1421 (b), p.46 17 ibid, para. 1421 (c), p.46 18 ibid, para. 1421 (e), p.46 19 ibid, para. 1421 (f), p.46 20 Parish Wardens Handbook, March 23, 2009, p.11

21 St. Michael’s 2007 Vestry Minutes, March 4, 2007, Section 8.a, p.2. 22 CCR Release 3.0, June 2008, para. 1421 (g), p.46-47 23 ibid, para. 1421 (h), p.47 24 ibid, para. 1426, p.47 25 http://www.vancouver.anglican.ca/Resources/Downloads/tabid/60/Default.aspx 26 CCR Release 3.0, June 2008, Canon 14, Division 4, para. 1441, p.48 27 See footnotes 4, 5 and 6. 28 CCR Release 3.0, June 2008, Canon 14, Division 3, p.48 29 See footnotes 4, 5 and 6. 30 CCR Release 3.0, June 2008, para. 1431, p.48

31 ibid 32 ibid, Article 5, para. 55, p.21 33 Parish Wardens Handbook, March 23, 2009, p.14 34 CCR Release 3.0, June 2008, Division 5, Terms of Office, p.49 35 Parish Wardens Handbook, March 23, 2009, p.9 36 CCR Release 3.0, June 2008, para. 1421 (d), p.46 37 ibid, para. 1461 (a), p.49 38 ibid, para. 1431, p.48 39 ibid, Canon 14, Division 3, p.48 40 ibid, Diocesan Act of Incorporation, CCR Release 3.0, para. 7 (4.c), p.6

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ICR 5. 0 - 27 o f 2 7 - Fe br u ary 6 , 2 0 11

41 See footnotes 4, 5 and 6. 42 Parish Treasurer’s Manual, revised March 2009, para. (g), p.10 43 Robert’s Rules in Brief, p.92 44 CCR Release 3.0, June 2008, REGULATION 11, para. 2.4 (1.a), p.117 45 ibid, para. 2.3 (2), p.115 46 ibid, para. 2.3 (14), p.116 47 ibid, para. 2.3 (3), p.115 48 ibid, para. 2.3 (5), p.115 49 ibid, para. 2.3 (8), p.116 50 RONR (10th Edition), p. 459, lines 26-29

51 ibid, p. 461, lines 21-24 52 ibid, p.569, lines 5-8 53 CCR Release 3.0, June 2008, para. 2602, p.64 54 January 29, 1989 Constitution 55 ibid 56 http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_04035_01 57 St. Michael’s Day Care Board Meeting Minutes, para 8, p.2, December 9, 2010. 58 ROBERT’S RULES OF ORDER NEWLY REVISED In Brief, Da Capo Press, Cambridge, Mass. 2004.

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