THE AUDITING PROCESS

Why do we do audits• To confirm that what is being offered

is what it is

• To gain consumer trust in the product they are purchasing

• To recognize weak links in the production process

What is an audit?• Procedure that reviews the MOP or

SOP of the product.

• Looks for areas of risk of cross contamination

• Ensures that Corrective Actions (CA) are documented and implemented

What is the bases of the Audit

• Starts with a MOP or SOP approved by ????

• Internal audit by a second party

• External audit by a third party

Method of Productionor

Standard Operating Practices

Internal Check List

Third Party External Audit• Performed by independent body• Based on deducted points• Need 750 out of 1000 to Pass• The greater the risk to negate the

label claim the higher the deduction.

• 10 points for minor• 100 points for major• 1000 points for critical

•

AUDIT SUMMARY ON FARM FACILITY

FINAL REPORT – Special Feed - No Medications/Animal By-Products/Prohibited Material System Audit

An initial audit was performed at the processing facility of (insert name & address of facility audited)

hereinafter referred to as “the facility”, to evaluate compliance to the

SGS Special Feed - No Medications/Animal By-Products/Prohibited Material Verification Audit Checklist On Farm Version,

version 2.0, 2008, hereafter referred to as “the standard”. This standard incorporates key elements of the

guidelines/regulations for Good Manufacturing Practices (GMP) and Hazard Analysis Critical Control Point

(HACCP) systems set out by the Codex Alimentarius Commission and the Canadian Food Inspection Agency.

The facility was able to earn an adequate score to achieve a “PASS” rating for the audit and a certificate will be

issued forthwith to confirm that the processes within the facility have been certified to meet the requirements of the

standard. This certification will be valid for 12 months following the certification date, which is: (insert audit date)

Annual recertification audits are required prior to certificate expiration date to maintain certification under this standard.

Key to Abbreviations:

SOP - Standard Operating Procedure CA - Corrective Action

WI - Work Instruction CAR - Corrective Action Record

Company & Site Audited:

(Legal name & address)

Products/pack type produced:

Medication Used: Prohibited Material Used:

Lead Auditor Name: Review Auditor Name:

Lead Auditor Signature: Review Auditor Signature:

Date(s) of Audit: Date of Review:

Audit Start Date/Time: Audit End Date/Time:

Report Issue Date: Date of Previous SGS Audit:

Audit Score Summary & Pass/Fail Determination:

Pass Requirements:

1. Overall score of 750/1000 or higher

Overall Score Achieved This Audit: 1000/1000

Audit Outcome: PASS

1.1Premises Control, Receiving,

Storage & Handling of Special Feed:

             Point  

Ref. No. Criterion ValueDeducted

Score Comments

1.1.1Storage containers or silos

secured against cross contamination risks

10    

1.1.6

Cleaned bins and silos are inspected for cleanliness before being used to store special feed

or related ingredients

100    

1.1.7

Receiving line & silos/bins are flushed adequately prior to

receiving special feed ingredients (flush quantity must be validated to show adequacy in preventing

carry over of any medication, prohibited material or animal by-

products)

1000    

1.1.8

Special ingredient/product storage areas protected

adequately & identified in a manner that prevents accidental

cross contamination with medications, prohibited material or animal by-product containing

ingredients or products

1000    

1.2Equipment Design, Maintenance &

Calibration

         

         

Ref. No. Criterion ValueDeducted

Score Comments

1.2.1Design / installation permits proper operation, cleaning & maintenance 10    

1.2.2Equipment maintained in adequate condition so as not to contaminate

ingredients or products10    

1.3 Training

         

Ref. No. Criterion ValueDeducted

Score Comments

1.3.1

Staff trained in critical SOP’s related to special feed handling with regular

evaluation (annually at minimum for the critical SOP's with direct impact on special

feed handling/use/contamination)

100    

1.3.2Training & evaluation records are in place, current & verified by qualified personnel

100    

1.4 Records

         

         

Ref. No. Criterion Value Deducted Score

Comments

1.4.1 Records legible 10    

1.4.2Written record review procedures

available10    

1.4.3

Record review performed promptly for critical records. Special feed ingredient

receiving/flush records reviewed within 1 day of ingredient receipt.

Sequencing/flushing/usage records reviewed at latest by the next working

day.

100    

1.5Process Monitoring & Corrective

Actions

         

         

Ref. No. Criterion Value Deducted Score

Comments

1.5.1All critical corrective actions completed

promptly enough to maintain control over feed safety.

1000    

1.5.2

No ingredients or items added to Special Feed before or during feeding to livestock

unless approved by GVF under the controls of the Special Feed program

1000    

1.53

Feeding of animals strictly adheres to prescribed feeds & feed rates prescribed in the applicable producer manual & facility has a current copy of this manual on site

1000    

1.6 Internal Audit Procedures

         

         

Ref. No. Criterion Value Deducted Score

Comments

1.6.1

Verification of special feed/special feed consuming livestock protection from

contamination is performed internally on initial implementation & at least once

within each 12 month period, including critical SOP review, random record review,

staff interviews & site walk through (all documented)

100