the administrators · associate director. co-director. co-investigator. administrator. finance...
TRANSCRIPT
![Page 1: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/1.jpg)
Anne Arthur, MS, APRNKansas University Alzheimer’s Disease Center
I NEED AN ADMINISTRATOR!
THE ADMINISTRATORS
![Page 2: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/2.jpg)
Thank You!
• Dana Swenson-Dravis• Administrators Steering Committee• Administrators
![Page 3: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/3.jpg)
• Goal: Gain a better understanding of how Administrators help other Cores within their Center
• Survey was distributed (via forms) • 21 Administrators responded
Help! I need an Administrator!
![Page 4: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/4.jpg)
Administrator Survey
• Administrator’s role in the Administrative Core• Administrator’s role in the mandatory cores
– Clinical– Data Management and Statistics– Neuropathology– Outreach, Recruitment and Education
• Other cores/responsibilities
![Page 5: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/5.jpg)
Many Admin Cores, Common ThemesOrganizational Chart
Director
Associate DirectorCo-Director
Co-Investigator
Administrator
Finance Manager
Regulatory Affairs
Coordinator
Manager of Clinical Operations
Data and Resource Sharing Coordinator
OptionalMandatory
![Page 6: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/6.jpg)
Admin Core—Interactions
• Regular meetings with Director• Core-to-Core collaborations• Emails to supported investigators• Identify opportunities for new collaborations
![Page 7: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/7.jpg)
Admin Core
21
16
14
5
0
5
10
15
20
25
External AdvisoryCommittee Meeting
Staff Meeting Internal AdvisoryCommittee Meeting
Community AdvisoryMeeting
Meetings Coordinated or Facilitated by Administrator
![Page 8: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/8.jpg)
Admin Core—Other Meetings
• Operational meetings– Pilot review– Progress report and renewal planning meetings
• Specific scientific themes• Fund development office
![Page 9: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/9.jpg)
Admin Core—Extramural Funding
• Other grant submissions• Donations
– Meet with potential donors– Maintain donation website
• Fundraising
![Page 10: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/10.jpg)
Admin Core—Financial Management
• Budgets/contracts– ADC– Other grants
• Process Invoices• Pay bills• Purchasing• Financial reports• Interface with grants office and other financial
groups
![Page 11: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/11.jpg)
![Page 12: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/12.jpg)
Mandatory Cores—Common Themes
• Attend Core staff meetings• Hire/manage staff• Develop protocols• Fulfillment of Core resource requests
– Manage MTAs
• Compliance with Human Subjects training
![Page 13: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/13.jpg)
Clinical Core
• Negotiate budgets for clinical trials• Arrange multi-site meetings• Recruit participants• Biospecimens to NCRAD
![Page 14: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/14.jpg)
Data Management and Statistics Core
• Assist with database development/management/amendments
• UDS submissions to NACC• Secure new software
![Page 15: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/15.jpg)
Neuropathology Core
• Assist in management of storage systems– Freezer malfunctions– Alarm protocols
• Coordinate NCRAD requests with staff• Present tissue requests to Executive
Committee• Tissue Resources Committee
![Page 16: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/16.jpg)
Outreach, Recruitment and Education Core
14 14
9
6
0
2
4
6
8
10
12
14
16
Assist with outreachactivities
Assist with educationactivities
Assist with recruitmentactivities
Assist with communityadvisory groups
Administrator's Support in Outreach, Recruitment and Education Core
![Page 17: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/17.jpg)
Outreach, Recruitment and Education Core
• Assist with annual public meeting• Conference planning• Community Engagement Series• Oversee newsletters and mailings• Oversee retention efforts
![Page 18: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/18.jpg)
Optional Cores
• Neuroimaging Core• Genetics, Biomarker and Bioinformatics Core• Genetics Core• Religious Orders Study Core• Latino Core• Mitochondrial Genomics and Metabolism
Core
![Page 19: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/19.jpg)
Other Responsibilities
• Administrator of other grants• Annual reports (departmental, SOM)• Serve on community boards• Alzheimer’s Association collaborations• Manage overall department budget (in
addition to the ADC)
![Page 20: THE ADMINISTRATORS · Associate Director. Co-Director. Co-Investigator. Administrator. Finance Manager. Regulatory Affairs Coordinator. Manager of Clinical Operations. Data and Resource](https://reader034.vdocuments.us/reader034/viewer/2022050323/5f7c4fc0733d70202903bc66/html5/thumbnails/20.jpg)
Administrators wear many hats!