the administration team structure here our roles & sub ... · the administration team...

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School of MedicineGovernance & Support Teams

School Governance Structure

The Administration Team Structure

Our Roles & Sub-teams

Recent Results & our Priorities

Welcome to the School of Medicine


School BoardThe over-arching governing authority for the School of Medicine. The purpose of the School Board is to provide strategic guidance for the School of Medicine

Head & Vice-head of School

Heads of Discipline

Dean of Academies Head of Year Head of CRC Head of

Student Affairs

Director of International

AffairsCollege Director School Manager


School ExecutiveThe School Executive is an integral body in the School of Medicine. The purpose of the School Executive is to manage the operations of the School of Medicine.

School of Medicine School Executive

Central Services

School Admin.Therese

Dixon

School Manager

Regina Doyle

Academy Liaison

Rosemary Geoghegan

College Director

Martina Ní Chúlain

Graduate StudiesLinda

Howard

Vice Head of SchoolPeter

Dockery

Research StudiesRoisin Dwyer

Head of SchoolSean

Dinneen

Programme Director

TBD

HR Rep.Aoife McNena

Finance Rep.Nicola

McNicholas


School WideThe purpose of the School Wide group is to promote a culture of regular and inclusive staff meetings where the contribution, knowledge and skills of all staff are acknowledged.

Student Evaluation & Feedback (DREEM)Staff AppointmentsSchool performance / Ranking updateSchool Partnerships, Communication & Community Initiatives

SIMMED SCHOOL 2016

65 students, from Schools across the country

STUDENT LIKES (DREEM)


Administration Team

25 Team Members

6 Locations

260 Academic staff

100 Research

15 Technical


Our Students

1,120 Undergrads.

360+ students (30%)

18 countries

0MB : 94 1MB : 2062MB : 190 3MB : 1864MB : 224 5MB : 219

Postgrad. Research 178

Postgrad. Taught 273

Malaysia – 55%

Canada - 23%

Singapore – 9%

USA – 3%

Kuwait

Trinidad & Tobago

The UAE

Oman

Brunei

Hong Kong

Germany

Taiwan

China

India

Qatar Nigeria South

Korea

Norway


Administration TeamStructureThe Administration team is headed up by the School Manager, reporting directly to the Head of School & the director for the College of Medicine, Nursing & Health Sciences

Communication ManagementTeam ManagementBudget ManagementStaff RecruitmentSchool Policy & Process - creation & management


Regina Doyle School Manager Support for HoS, Team Mgt, Comms., Budget Mgt., Recruitment, External Partners

Martina Ní Chuláin Director of Strategy & Process Improvement

Sean Dinneen Head of SchoolEffective general mgt. of the School, the provision of academic leadership & strategic vision.


Administration TeamPre-ClinicalsThe Pre-Clinical team is composed of our Administrators who support years 0MB, 1MB & 2MB. Including support for the Anatomy Donor Programme

Fidelma Gallen

Admin. for the Discipline

of Anatomy for the

College of Medicine

Nursing & Health

Sciences & the College of

Science, & Admin.for the

Anatomical Donor Prog.

Fiona Byrne

Administrator for the

Discipline of Physiology

taking in 1MB, 2MB and also

2nd,3rd and 4th years from the

College of Science

Mairead Molloy

Administrative Co-ordinator

for the 1MB & 2MB Teaching

Programme, encompassing all disciplines

contributing to the Pre-Clinical

Teaching Programme

Susan McAlinden

Administrator for the

Discipline of Pharmacology

and Therapeutics

with responsibility

for MD204 Drugs &

Disease Exams and Final Med

Prescribing Safety

Assessment

Una Ryan

Admin. for Pharmacolog

y Including purchasing, budgeting, stationary

spend, buildings

liaison, managing

timetables and staff travel &

minute taking


Administration Team3MB & 4MBThe 3MB & 4MB team is composed of our Administrators supporting our medical students who for the post part are being introduced to a clinical environment for the first time

Marian Fannan

Administrator for

Psychiatry and

Anaesthesia (3MB &

4MB). Marian also provides

admin. support for

the neuroimaging postgraduate

research programme

Breda Kelleher

Administrator for Obstetrics

& Gynaecology,

General Practice

research, HRB Primary Care Clinical Trials

Network Ireland

Debbie Monroe

Administrator for discipline

of paediatrics/WCH module and Medicine

(Postgraduate) & Bacteriology

Lorraine Murphy

Administrator for Pathology (2MB & 3MB) encompassin

g all Disciplines

contributing to the Health

and Disease Module

Una St. John

Administrator for GP,

supporting all staff of the discipline.

Additionally, Una provides

admin. support for

the PCMH and ACS

module of the year 4

programme


Administration TeamYear 5The 5MB team is composed of our Administrators supporting our final year medical students where the curriculum is quite complex, composed of many different strands

Aishling Hanrahan

Admin. for the Discipline

of Medicine & Social

Media accounts manager

Aoife Lyons

Assessment Coordinator

Assists in the planning, standard

setting and delivery of

final year assessments

including MCQs, OSCEs

& long case examinations

Grace Clarke

Admin. for 5.1 final

medical year prog. In a

clinical, educational & research

active department,

conference mgt. of Sir

Peter Freyer Surgical

Symposium

Joan Hurney

Year 5 Co-ordinator is responsible

for the co-ordination

and day-to-day

organisation and mgt. of the logistics

relating to the final year

programme

Mary Drury

Admin. for Discipline of

Radiology including

management of final med.

Student presentations, SSM for 2nd and 4th meds & support for Msc/ PG Dip.


Administration TeamAcademiesThe Academies team is composed of our Administrators supporting our 3MB, 4MB & 5MB students in 4 of Saolta University Hospitals partnered with NUI Galway

Mairead Molloy

NUI Galway UL Medical

Academy at Portiuncula

Hospital Ballinasloe

Administrative support to the Dean, Clinical

tutors and 3rd Year (sem2),

4th Year & 5th Year medical

students

Deirdre King

Multi-campus Support Admin.

Management of School’s

Regional Medical

Academies, engagement with private

partners & admin.

activities with Saolta.

Caroline Toher

Mayo Academy

Admin. providing

support to the Dean,

tutors, 3rd, 4th & 5th

Year medical students on

clinical rotation at Mayo

University Hospital

Gillian McGlinchey

Donegal Academy

Admin. providing

support to the Academy Dean, Clinical Tutors & 3rd,

4th, & 5th Year medical students on

clinical rotation

Liz Cavanagh

Sligo Academy

Admin. providing

support to the Academy Dean, Clinical Tutors & 3rd,

4th, & 5th Year medical

students Liz’s also has

a HSE role in Medical

Education


Administration TeamSchool OfficeThe School Office team is composed of our Administrators supporting all our students general queries, purchasing for the School, student placement, timetables, & committee support

Deirdre Sheridan

International affairs

Including - student

recruitment, pre-entry &

post-entry support,

relationship mgt. with key international stakeholders

& mgt. of Erasmus

Therese Dixon

School Admin.

supporting students & staff in the

School of Medicine including

ERASMUS & student

rotation, AUCMS support

Aileen Connolly

Infrastructural projects: TRF

Lab. Research, CSI Refurb. &

New Comerford

building, QRC, SOP for School

Academies, SAC, UG

Research Prog. Year 4 OSCE SOP, PMDS Committee,

DREEM, UGR Website

Maire Joyce

Provides administrative service to the undergraduate students &

medical personnel including drafting letters for the School &

room bookings in the CSI.

Pauline Mahon

Manages all student & general queries in the new front office

area, by phone & online, including summer elective

placements & secretary to CRC


Administration TeamRecent ResultsTransition from White sheets to Grade Centre

New OSCI sites – Sligo, Merlin park, Castlebar

Training & Update – AKARI, Blackboard

Social Media Presence

Formalise Support for the OSCEs

CSI Refurbishment

Setup Front of House



Administration TeamPrioritiesTeam Activity Logs

MCQ Standard Template

Online Attendance Tool

Website Development – All Staff Section

Move to HBB scheduled for Jan. 2017

Re-design iShares for School Information




All about …………

Acronyms - OSCE, GAMSAT, IUMC, AUCMS, IMC, AMU, ID, GI….

&

Ology….. F/S/P… ology?

School of MedicineFirst Impressions


Thank You!


School of MedicineGovernance & Support Teams

the administration team structure here our roles & sub ... · the administration team...

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