the 13 best organization apps for your work and life

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    The 13 Best Organization Apps For Your Work and Life

    Kaitlin Krull

    December 24, 2015

    Unless youve recently come back from a ten-year vacation in the wilderness, you probably have a computer, laptop,or smartphone that you use on a daily basis.

    But even with all the modern technologies and products available to us in this 21st century, the daily struggles oforganization and productivity remain.

    Thankfully, theres an app for that (quite a few, actually). At Modernize, weve compiled a list of some of the best andmost efficient smartphone and tablet apps to help you organize your life. Take a look and get downloading!

    Calendar and To-Do List apps


  • Whether or not your job is not based in an office, you most likely have things to get done on a daily basis. Taskmanagement apps are popular on all devices (and some even come preloaded), but its often hard to sift through thepiles of apps to find the best. Here are a few that we find particularly useful:

    Awesome Note (+To Do): This iOS app for notes and to-do lists is not free, but its graphics and versatility more thanmake up for the price. At first glance, it is visually appealing, with color-coded lists and calendars that you canorganize and arrange yourself. Choose your own backgrounds, colors, and fonts to style your lists to your liking, andset alarms for specific to-dos and calendar events. (source: PCMag 100 Best iPhone apps of 2015)

    Timeful: Timeful is an iOS run, free app for the things you never manage to make time for on your regular to-do lists.In this app, you input tasks, hobbies, and habits and the app suggests a time for you to complete them. You thenhave the option to accept or reject the tasks suggested, and the clever app learns your busy and available timesbased on your input. Both useful and clever, we think you should download this app right now (yes, you have time).(source: PCMag 100 Best iPhone apps of 2015)

    Note-taking apps

  • While note-taking apps are essential writing workflow tools for freelance writers, authors, and journalists, the rest ofus have plenty of use for them as well. While many apps have a designated note taking function, we found theseapps to be far and above the others:

    Evernote: a free iOS, Android, and desktop app that allows you to create and edit your own files both in and out ofthe application. After youve uploaded or completed your document, you can then sync your file via a cloud sharingsystem, so its accessible anywhere. The app itself is searchable with great organization, which means that you willnever have trouble finding anything. If youre going to be importing files often, opt for the newer Evernote Scannable(iOS only), where you can scan in notes, docs, and papers by taking photos from your smart device. (source: PCMag 100 Best iPhone apps of 2015)

    Letterspace: Letterspace is a popular alternative to Evernote available for iPhone. A remarkable thing about the texteditor on Letterspace is the slide bar function. Have you ever tried for several minutes to get the cursor in the rightplace in a block of text? Letterspace makes that much, much easier. The app is built around intuitive gestures andswiping actions, making it a fast and easy way to make and edit notes.

    Productivity apps

    Those of us who work in an office environment know (and probably loathe) the buzzword productivity. There aremyriad ways to make your time and work more productive, but how exactly to go about doing it is easier said thandone. Never fear; there are plenty of apps to help you increase productivity in your life.

    IFTTT: short for if this, then that, IFTTT automates your digital life in the cleverest of ways. If you get an email fromsomeone, for example, you can tell IFTTT to save the contact to your phone, Evernote, or any other mailing list youchoose. Because it is completely personalizable, it can perform similar functions for the rest of your organizationapps and will save you tons of time in your daily life with the power of workflow automation.

    Process Street: this is a simple and free way to manage your teams workflows, recurring checklists andprocedures. Keep all employees and projects streamlined and in clear communication with this app that one reviewercalled a must-have for businesses. See all the features here.

    Easily Do: If youre looking for a personal assistant, try this free iOS app for to-do lists and productivity. Easily

  • Do connects to your online services and finds tasks to complete for you through the sections in the app andnotifications it sends to your device. This app is perfect if you cant afford a virtual assistant but could really usesomeone to tell you what to do and when.

    Other organization apps

    While note-taking, productivity, and calendars are probably at the top of the list for most people, there are severalother smartphone apps that go the extra mile towards helping you organize your life.

    Last Pass: a free app that stores all your passwords for websites, applications, Last Pass stores your even emailand bank accounts in one place. Dont worry about security; the app itself is password protected so you just need toremember one password to gain access. (source: HowStuffWorks)

    Timr: The basic version of Timr is free, and is better than any browser and company based timers because you cantake it anywhere and track/log your work as you go.

    Pomodoro Time: Pomodoro Time takes the time tracking technique one step further with this free iOS app andutilizes its own bespoke technique to monitor your productivity. The Pomodoro method usually consists of an initial25-minute timer followed by a short break. Continue this process for four alarm sequences, then take a longer break.The app is useful in many ways: it is trackable, adjustable, and can sync between all your devices. (source: AppStore)

    Best all round apps

  • If youve trawled this list and the rest of the App Store for various organization apps but havent found something thatcan do anything, dont worry. Google, Microsoft, and Apple all have multi-platform applications that work together toimprove your work and home life in just about every aspect.

    Google Drive apps: various, accessible anywhere, all free Docs, Sheets, Search, Calendar, and Drive are all free touse and accessible anywhere: they all sync to the cloud via your email account and dont take up your own storage.The documents produced from these apps are all shareable with colleagues and friends, so you wont have to spendages copying and pasting files every time. See these Google Drive tips for more info.

    Microsoft apps: The Microsoft productivity apps function in much the same way as the Google apps: OneDrive,OneNote, and Microsoft Remote Desktop are all synced on cloud systems such as OneDrive and SharePoint andcan be shared with others easily.

    Apple apps: If you have an iOS device, most of these apps come preloaded. Numbers, Keynote, Calendar, Notes,Reminders, and many more are standard for Apple customers and sync to your Apple ID (via an email addressaccount). Although they are standard, they are not to be overlooked: many are customizable and all are accessiblefrom all devices and have much to offer for both your work and home life.

    This post was written by Kelsey Martin of in the interests of publishing content on time around thisbusy period, the correct author attribution will be added later, but ASAP.

    The 13 Best Organization Apps For Your Work and LifeCalendar and To-Do List appsNote-taking appsProductivity appsOther organization appsBest all round apps