Policies & ProceduresHandbook

7/13/2010University of West GATamblyn G. Green

Table of ContentsI. POLICIES MIDLAND MIDDLE SCHOOL..........................................................................................................................................................4PURPOSE.................................................................................................................................................................................. 5MCSD/MIDLAND MISSION STATEMENT.........................................................................................................................................5MIDLAND MEDIA CENTER MISSION STATEMENT..............................................................................................................................5PHILOSOPHY..............................................................................................................................................................................5

DEFINITIONS:................................................................................................................................................................ 6

II. PUBLIC RELATIONS AND MARKETING POLICY........................................................................................................6

NEWS AND MEDIA RELATIONS...................................................................................................................................... 6

III. SELECTION CRITERIA POLICY............................................................................................................................. 7

RATIONAL OF SELECTION:.............................................................................................................................................................7

IV. DONATED MATERIALS POLICY........................................................................................................................... 7

V. RECONSIDERATION POLICY................................................................................................................................... 8

VI. MEDIA SERVICES POLICIES (SYSTEM-WIDE).......................................................................................................9

1. CIRCULATION POLICY............................................................................................................................................ 9

2. OVERDUE POLICY.................................................................................................................................................. 9

3. VIDEO POLICY..................................................................................................................................................... 10

4. INVENTORY POLICY............................................................................................................................................. 11

5. DAMAGE MATERIALS POLICY.............................................................................................................................. 11

6. LOST MATERIALS POLICY..................................................................................................................................... 11

7. WEEDING POLICY................................................................................................................................................ 11

8. MENDING POLICY:.............................................................................................................................................. 12

VII. DEFINITION & SCOPE OF TECHNICAL SERVICES POLICY (SYSTEM-WIDE)...........................................................12

TECHNICAL POLICIES & PROCEDURES.......................................................................................................................... 15

VIII. COPYRIGHT POLICY......................................................................................................................................... 15

IX. PROFESSIONAL LEARNING POLICY................................................................................................................... 16

DEFINITION............................................................................................................................................................................. 17PURPOSE................................................................................................................................................................................ 17SCOPE....................................................................................................................................................................................17

PROCEDURES.............................................................................................................................................................. 19

I. COLLECTION MANAGEMENT............................................................................................................................... 19

1. SELECTION CONSIDERATIONS.............................................................................................................................. 19

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2. ORDERING PROCEDURES..................................................................................................................................... 19

3. PROCEDURES FOR RECEIVING MATERIALS........................................................................................................... 19

5. WEEDING PROCEDURES...................................................................................................................................... 23

6. MENDING PROCEDURES...................................................................................................................................... 23

7. INVENTORY PROCEDURES................................................................................................................................... 24

8. PROCEDURES FOR INVENTORY:........................................................................................................................... 24

II. TECHNICAL SERVICES.......................................................................................................................................... 24

1. CATALOGING PROCEDURES................................................................................................................................. 24

2. DIRECTION SHEET............................................................................................................................................... 25

STUDENT AND ADULT VOLUNTEERS............................................................................................................................ 26

3. DAMAGED BOOKS PROCEDURES......................................................................................................................... 26

III. COLLABORATION RESOURCES......................................................................................................................... 27

1. PROCEDURES FOR RECONSIDERATION OF MATERIALS.........................................................................................27

2. PROFESSIONAL DEVELOPMENT PROCEDURES...................................................................................................... 28

3. ADVOCACY/MARKETING PROCEDURES............................................................................................................... 28

4. SCHOOL WEBSITE RESOURCES............................................................................................................................. 28

5. SCHOOL BROADCAST PROCEDURES..................................................................................................................... 28

6. SCHEDULING PROCEDURE................................................................................................................................... 28

APPENDIX A................................................................................................................................................................ 34

APPENDIX B................................................................................................................................................................ 36

WHAT IS THE TECHNOEXPO?....................................................................................................................................... 36

APPENDIX C................................................................................................................................................................ 37

APPENDIX D................................................................................................................................................................ 38

APPENDIX E................................................................................................................................................................ 39

APPENDIX F................................................................................................................................................................. 40

APPENDIX G................................................................................................................................................................ 41

APPENDIX H................................................................................................................................................................ 42

APPENDIX I................................................................................................................................................................. 46

APPENDIX L................................................................................................................................................................. 49

APPENDIX M............................................................................................................................................................... 50

APPENDIX N................................................................................................................................................................ 51

APPENDIX P................................................................................................................................................................ 53

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APPENDIX R................................................................................................................................................................ 54

I. Policies Midland Middle School

Midland Middle School was founded in 1999. This middle school services students in sixth through eighth grade. There are approximately 850 students, with 63 teachers and administrators. There is an assortment of programs to include gifted, Spanish, technology, computer science as well as a great special education staff.

The following demographics are for the Muscogee County School District (MCSD) and Midland Middle School (MMS). System and school demographics are very close in percentages. Both the school and the system reported 2% of the students as being Asian. 45% of the school’s students are black and 59% of the system’s students are black. Both school and system show 4% of the students as Hispanic. There were no Native American or Alaskan Natives reported. The school enrollment shows 43% of the students being white, whereas the system only has 30% white enrollment. Multiracial students are at 6% and 5% for the school and system respectively. Other subgroups are students with disabilities (SWD), Limited English Proficient and those eligible for free or reduced meals. The school demographics for SWD are 9% and the system is at 11%. Limited English students are at 0% for the school and 2% for the system. Students eligible for free or reduced price meals are at 47% for the school and 60% for the system.

Percentage of Enrollment

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(Midland Middle School)

Purpose

The Purpose for the Library Media Program at Muscogee County Schools is to empower users, create 21st Century learners, and design Media Programs that improve student improvement.

MCSD/Midland Mission Statement

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The Muscogee County School District is committed to providing education experiences that will enable a student to become a lifelong learner, and enter into the work force with necessary skills and information to achieve academic and personal potential. (Midland Middle School)

Midland Media Center Mission Statement

The mission of the library media program is to ensure that students and staff are effective in the use of these skills, information, and resources. This mission is accomplished:

By providing intellectual and physical access to materials in all formats. By providing instruction to foster competence and stimulate interest in reading, viewing,

and using information and ideas. By working with other educators to design learning strategies to meet the needs of

individual students. (Information Power: Building Partnerships for Learning, 1988, p.6)

PhilosophyThe Muscogee County School District encourages extensive use of media resources in classrooms in all subject areas. These various media resources should be selected to meet existing program objectives and specific subject area needs to accommodate the multiple intelligences and learning styles of students. (Muscogee County Schools-Board Policy Manual)The goals of an individual school library media center are the same as those of the school whose curriculum it supports and enriches.

Specific objectives of the library media centers are: to provide print and nonprint instructional resources which are basic to the instructional program; to provide an up-to-date print and electronic general reference collection; to provide a selected collection of books and periodicals for general reading, not specific to any one curricular field, which will create a desire to continue reading with discrimination; and to maintain a basic collection of professional resources to assist instructors in their teaching. (Muscogee County Schools-Board Policy Manual)

Definitions: 1. Weeding is the removal of materials from the school and library to either storage or to be

discarded. 2. Mending is a continual effort to preserve binding and environment of the materials.3. Helpdesk is the Technology Services phone center. It is manned by technician Monday-Friday,

7:00 a.m. until 4:30 p.m.4. AV – Audiovisual- materials or resources which are not on print (e.g. DVDs, CDs, Audio

Cassettes, etc.)5. MARC-MAchine Readable Cataloging- according to the Library of Congress, it is system of

formats that is the mechanism through which computers share bibliographic information. (http://www.loc.gov/marc/faq.html)

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6. OPAC-Online Public Access Catalog- Library Patrons utilize a collection database to search for available materials. It is an online electronic catalog of the collections in a school library media center.

7. Playaway- are “self-playing” multimedia devices developed in 2005 by Findaway World LLC. (http://store.playawaydigital.com/). They are standalone digital audio book that contains a pre-loaded audio file. Most vendors offer them as a means of differentiating ones collection.

8. Serials-any publication printed or issued in intervals (both stated and unstated) that can include reports, annuals, manuals, newpapers, etc.

9. Periodicals-publications issued or printed at stated intervals. (Magazines, journals, newspapers, etc.)

II. Public Relations and Marketing PolicyNews and Media RelationsThe Board of Education, in an effort to enhance the possibilities for excellence in the education of children in a free society, presents and endorses this statement of policy on school-community relations because of its conviction that (a) the public schools belong in every sense to the people who created them by consent, and support them by taxation; (b) the schools are only as strong as the intelligent and informed support of the people of the community, and never any stronger; and (c) the support of the people must be based on the knowledge of, their understanding about, and their participation in the aims and efforts of the school district. (Muscogee County Schools-Board Policy Manual)

The Superintendent is the primary person responsible for press releases and communication to the community concerning schools and Board of Education matters. Cooperative and effective relations with the news media are desired. Plans will be developed and people designated to communicate with the press and other media by the Superintendent. (Troup County Board Policy, 2001)

The principal is responsible for the public relations program at the school level. The teacher is in the position of public relations agent for the school and system and is expected to represent the school in a positive manner regarding school matters as well as their roles in the community. (Troup County Board Policy, 2001)

The responsibilities of the Media Specialist shall be: To coordinate and facilitate news media relations with the school district.

To maintain a mailing list including heads of organizations and those individuals who specifically request either verbally or in writing that they be included; to provided persons on the list with school board agenda, summaries and other informational material on a regular basis; and to survey this list annually to assure continued interest. (Muscogee County Schools-Board Policy Manual)

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III. Selection Criteria Policy

Rational of Selection

Selection of resources is not made on the basis of any anticipated approval or disapproval. Georgia Board of Education’s Rule 160-4-4-.01 for Media Programs (IFBD) requires that each school have a reconsideration policy. Bibb County School District subscribes in principle to the statements of policy philosophy as expressed in the American Library Association Library Bill of Rights. (Appendix L) However, occasional objections to some materials may be expressed despite the quality of the selection process. If a complaint is made, the following policies and procedures should be observed.

IV. Donated Materials Policy

This policy addresses guidelines for the use of materials other than those purchased by the district (such as materials donated by parents, teachers, or students). School library selection and donation policies, which are approved by the Bibb County School District, are based upon the principles of the “Library Bill of Rights.” (Appendix A) In as much, materials which are donated will become the property of the district/school with no stipulations attached. Therefore, donated materials will be held to the same high standards as purchased materials. Donated materials will be weeded in accordance with district and school weeding policy. (Bibb County Schools, 1998)V. Reconsideration Policy

The objective of the reconsideration policy is to allow stakeholders of the school district opportunity to raise objections to instructional materials used in the district. The school official or staff member receiving a complaint regarding instructional materials shall try to resolve the issue informally.

The school official or staff member initially receiving a complaint shall explain to the person(s) making the objection the school’s selection procedure, criteria, and qualifications of those persons selecting the material.

In the event that the person making an objection to material is not satisfied with the initial explanation, the person raising the question should be referred to the building media specialist. If, after discussion, the complainant desires to file a formal complaint, the person to whom the complainant has been referred shall assist in filling out a Citizen Request for Reconsideration Form (Appendix B). Each building and the School District’s central office shall keep on hand and make available Citizen Request for Reconsideration Forms. (Appendix B) All formal objections to instructional materials must be made on this form and filed with the school administrator. Formal objections to textbooks should be addressed to the Director of Teaching and Learning.The administrator in charge of the building where the challenged material is being used shall maintain a written record of the contact.

Request for Reconsideration

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The Citizen Request for Reconsideration Form shall be signed by the complainant and filed with the building administrator. The building administrator must notify the superintendent or appointee by the next business day. The District Technology Media Committee will convene by special appointment to review such complaints.

The Coordinator of Library Media Services shall compile evaluations and reviews of the materials from professional sources (Appendix L) used for selection. Review tools and rubrics will be made available to committee members during evaluation process. (Appendix L) Responsibilities of the Technology Media committee shall be to: (1) hear the complainant’s concerns; (2) in private, discuss materials as to value and faults; (3) in private balloting, reach a majority decision. Within five days rendering a decision, a letter must be sent to the Deputy Superintendent.

Generally, access to challenged material shall not be restricted during the reconsideration process. However, in unusual circumstances, the material may be removed temporarily. 5. Special meetings may be called by the Deputy Superintendent to consider temporary removal of materials in unusual circumstances. Temporary removal shall require a three-fourths vote of the committee. (Stephens & Franklin, 2007)

The objective of the District Technology Media Committee is as follows:a) Reexamine the challenged material. b) Survey professional reviews and evaluations of the material.c) Evaluate the extent to which the material supports the curriculum. d) Weigh merits against alleged faults to form a judgment based on the material as a whole and

not on passages isolated from context. Prepare a written report with recommendations and communicate this to the office of the Deputy Superintendent to be distributed to all members of the Board and the complainant.

VI. Media Services Policies (System-Wide)

1. Circulation PolicyTeachers may check out thirty (30) items at a time. Fiction, nonfiction, easy readers, professional resources, periodicals and AV materials are checked out for a period of fourteen days and may be renewed as necessary.

Sets of collections may be checked out for a period of two weeks for use in the classroom. This includes reference materials. All instructional materials (books, videos, periodicals, kits, etc.) must be returned by noon on the last day of post-planning. Teachers must pay for lost items or items damaged beyond repair. In accordance with Georgia School Board Policy, students may be charged for replacement/repair costs due to loss or abuse of school system property. (Rule 160-5-1-.12)

Large pieces of equipment (i.e. Televisions, mobile labs) must be transported by adults. For safety purposes, students are not allowed to move large items.

Circulation procedures shall be developed by the District Media/Technology Committee to ensure the needs of the students and teachers are obtained.

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2. Overdue Policy

Books that are not returned by the due date are considered overdue. At present, fines will not be collected, however, a student with an overdue book will NOT be allowed to check out another book until the overdue book has been returned or paid for. Students participating in AR will need to make arrangements with their teacher to check out books from the teacher. We will not check books out to students in the teacher’s name due to the fact the student already have an overdue book. Teachers who allow students to check out books in their names are responsible for these books and they should not let students take them home (Bulloch County Media Handbook). Students who have overdue materials may continue to use the resources in the Library Media Center (Fairington Elementary School Library Media Center Handbook). If books are not returned by the end of the school year, the student report card will be held until such time as the book is either returned or paid for.

According to BOE policy, students and faculty who lose books will be required to pay the replacement cost of the book, regardless of its condition. The average cost of a library book is $15.00. Damaged books must be paid for according to the degree of damage. In severe cases, the assistant principal will be consulted. In cases where it is financially impossible to pay for a lost or damaged book, other arrangements may be made (Bulloch County Media Handbook).

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3. Video Policy

Non-School Owned Materials

In compliance with policies and regulations, any video that does not include "public performance rights" must comply with the "fair use" provision of copyright law (Appendix C).

All non-print media used in a school by teachers, students, or parents is subject to the selection and evaluation procedures stated in this policy and the policy of the local school. Use of materials must be in accordance with copyright regulations and guidelines. All media and equipment must be used in such a manner that Board policy and all laws are upheld. Teachers will complete a USE OF NON-SCHOOL OWNED VIDEO MATERIAL form when using non-school owned videotapes (Appendix D).

Compliance with copyright law shall be an important consideration in the screening of non-school owned materials. Willful infringement by an employee is prohibited and may result in disciplinary action. It is a violation of the Copyright Statute (US Code, Title 17) to use a video as a reward or for entertainment.

Video Recordings, Audio Recordings, Etc.

All school purchased video and audio materials, regardless of the source of funds, must meet media committee guidelines for materials, must be identified as a priority purchase by the media committee, and must be ordered and processed through the library media center.

A video approval form must be completed and signed by the school administrator prior to viewing any video in the classroom (Appendix E).

If a substitute is to show a movie, lesson plans must include a video approval form as well as a student activity or viewing guide. Videos shall NOT constitute the majority of instruction in any subject area. The length and the total videos used at one time should be appropriate for the attention span of the majority of the students. Thirty minutes is considered to be the maximum length at one time. Videos shall NOT be shown as a substitute for recess on days when students cannot go outside (Troup County Board Policy).

Movie Ratings

It is the responsibility of the teacher to insure feature length movies have NO offensive language or behavior. The principal/assistant principal and the media specialist must approve all feature-length movies.

All video recordings produced primarily for entertainment, whether purchased, rented, borrowed, or personally owned, must be rated (see Appendix F) G or PG, to be used in the K-8 classroom. For high schools, video recordings with other ratings must be submitted for review by an academic team or department for preview and to the principal for final approval before purchase or instructional use.

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Only rated G movies may be shown in their entirety. Portions of a rated PG or PG-13 may be viewed provided they are approved by the administrator and relate to a specific unit of study.

The teacher is asked to keep in mind the age level of viewers and how the movie contributes to instruction when selecting a movie with a rating of PG or PG-13. These movies must be approved by the media committee, retained in the media center and have documentation on file of their evaluation process (Troup County Board Policy).

Before any non-school-owned video recording may be used in the classroom, it must be approved by the school principal or his/her designee. A petition for Use of Non-School-Owned Videotapes Form is completed and submitted to the principal (Appendix D).

It shall be the policy of Muscogee County School District that videos shown at school have instructional value related to a curriculum unit being taught, be appropriate in instructional level, and be in compliance with the copyright law. All copyright guidelines must be applied upon approval and videos must be listed in lesson plans (Appendix C).

Student Video and PhotographsMuscogee County School District will use its best efforts to have the Photo and Video Release Form executed upon the registration of each child into the School District each year. This Photo and Video Release Form shall be on file in the appropriate school and be referenced upon request to confirm if such student has permission for photographs or other promotional or instructional activities.

4. Inventory PolicySchool based inventory should be scheduled in a manner which is least disruptive to the operating hours of the media center. Schools may choose to modify their hours or acquire substitutes to assist schools during inventory. Such modifications should be recommended by the media committee, approved by the principal, and announced in advance to all students and staff. The schools should aim to keep the availability of materials for circulation favorable during this time.

5. Damage Materials Policy

6. Lost Materials Policy

7. Weeding PolicyWeeding should be conducted continuously for print and non-print items. However, prior to April 15, of each school term there should be a large-scale weeding done to update and evaluate the status of your inventory and collection. Careful account of all books weeded should be kept and reported to the coordinator of Media Services. While, the school library media specialist has authority to decide what to discard, consideration should be given to items which support the standards, the condition of the items, and the age. Suggested aged chart is provided below.

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Dewey Classifications Years000, 200 2-10100, 400 10

300, 500, 600 5-10700, 800, 900 5-15 (flexible)Biographies Flexible

Fiction 10Encyclopedias 5-7

Almanacs/Yearbooks 3-5Periodicals/Reference Evaluate individually

(Bibb County Schools)The criteria for weeding print and non-print items are as follows:

1. Physical condition of item.2. Curriculum needs.3. New/Multiple versions of title available in collection4. Multiple copies available (low circulation)5. Circulation

If any books are worn or damaged books are discovered during weeding they should be evaluated using the Mending Policy in this handbook. Stakeholders my suggest replacement items and materials for those being weeded using the Suggestion for Purchase form in Appendix P. Suggested materials will be added following the Selection policy. Procedures for weeding can be found in Appendix G.

8. Mending Policy:

Missing Pages – Missing pages will most often coincide with the need to weed a book. However, the school library media specialist must determine if the page can be obtained with minimal cost to the program.

Page Mending – Books, maps, or other items with ripped pages will be mended. Products used for repair will depend on the materials of the item. The repairer may use the best know method of repair to achieve optimal life of the product.

Pockets – Fragile items should be preserves in pockets. Materials and accompanying material should be bound in pamphlet binders as needed.

VII. Definition & Scope of Technical Services Policy (System-wide)

A policy will ensure that consistency in cataloging and processing for all schools. In BCSD, all items will be cataloged into Spectrum, the library catalog, using Dewey Decimal classification and SEARS Subject Headings. The cataloger may add other subject headings for new topics not currently listed by SEARS. All items, including AV materials, purchased or donated and meeting standards for inclusion into the

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collection must be cataloged with the following exceptions. Items purchased for departments or to be shelved permanently in offices will not be cataloged. No consumable items will be cataloged. (Bulloch County Schools)

MARC records should always be purchased for books and non-print materials when available to insure accurate and enhanced records. When original cataloguing must be done the school’s edition of Dewey Decimal Classification and Relative Index or Abridged Dewey Decimal Classification should be used. Resources and tutorials for classification or cataloging are listed in Appendix R. (OCLC United States, 2004) The following call letter/number prefixes should be used with the first 3 letters of the author’s last name unless otherwise noted:

Print Category Call Letter PrefixesCategory Symbol Category SymbolEasy E Collective Biography 920Fiction F Individual Biography B, 921 – 3 letters of subject’s

last nameStory Collection SC Reference REF – Dewey classificationNon-fiction Dewey classification Professional PROF – Dewey classification(Paperbacks are processed at the discretion of the school library media specialist. Adding a protective covering may prolong the life of a paperback.)

MARC audience codes

Vendors or agencies that contribute cataloging using the MARC21 should adhere to the following format for target audience. These audience codes will indicate the intended level of the material. The audience codes are defined as follows:

a- Preschool (but not including, kindergarten)

b- Primary (Kindergarten through grade 3)

c- Preadolescent (grades 4 through 8)

d- Adolescent (grades 9 through 12)

g- General (any audience level)

j- Juveniles (all through age 15 or grade 9)

(Furrie, 2000)

Classifying non-print and AV materialsAll materials regardless of media shall be classified according to Dewey Decimal Classification when applicable using a standard prefix. This will keep like materials together in your Call Number Report. You must set up these prefixes in your OPAC before using them or the system will not recognize them. The following prefixes are will be standard:

Non-Print Category Call Letter Prefixes

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Audiocassettes ACAS

AV Carts CART

Camera CAM

Cassette Player Recorder CPR

CD Player CDP

CDRom CDR

Filmstrip FS

Globes GLOBE

Kits KIT

Slides SL

Laser Disc Player LDP

Laser Disc LD

Games GAME

LCD Projector LCD

Maps MAP

Model MOD

Music CD’s CD

Opaque Projector OP

Overhead Projector OHP

Picture PIC

Playaway PLAY

Software CSW

Television/VCR TV/VCR

Televisions TV

Toys TOY

Transparency TR

Video camera VCAM

Video cassette recorder VCR

Videocassettes VCAS

(Franklin County Middle School, 2010)

Principals for Technical ProcessingAll circulating materials and equipment will be bar-coded. In addition to cataloging, the Media Specialist will oversee the processing and mending of items and technologies. Modern technologies supporting Internet access, automated circulation and cataloging will be used to access resources and provided instruction in technology. All media specialist will follow the principles for technical processing:

Organize catalogs using Sear’s Subject Headings and the Dewey Decimal Classification System. Patrons can easily locate information and the resources in the collection. Arranging and labeling shelves/collections visibly for all stakeholders. Cataloging and processing will be consistent throughout the district. Purchasing materials with detailed cataloging when possible. OPAC material is current and easily accessible for all patrons. Equal access to the information resources is provided to all media centers Media Centers are organized, neat, and conducive for studying or research.

Technical Policies & ProceduresBoth students and faculty of Bibb County School District shall be able to use the following facilities available in the school library media centers.

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Photocopying / Printing Facilities: Printing-Students may print two pages of a document. Patrons are urged to use online storage

when doing research to store files and media. Student Volunteers with the permission of the SLML at the Media Center can use the

photocopy and printing machines. Facsimiles may only be sent by faculty, staff, and volunteers. Long distance documents may

only be sent by the school library media specialist.

Computers / Internet service: Computers are available for instructional use during school hours. However, one would be

allowed to use computer for thirty minutes at one time if others are waiting for their turn. Classes may reserve computers for instructional use for entire periods.

Patrons should not try to fix computers or equipment if they encounter technical problem. Issues should be reported to the circulation desk. The circulation desk will submit a trouble ticket to the helpdesk.

Please do not save your files on the computer; most have deepfreeze and files will be deleted when computers are rebooted.

Computers can be only be used for instructional purposes during the school hours. If any clubs or organizations would like to use them, they may do so after school hours.

Closed Circuit System: Teachers may schedule times to view videos through closed circuit by reserving time on the

Closed Circuit Calendar at the Circulation desk. Request must meet the copyright guidelines and requester should have completed the Video Approval form. (Appendix E)

Monthly programming of broadcasts through GPB can be streamed upon request. A schedule of programs is available online at http://www.gpb.org/public/education.

VIII. Copyright Policy

Copyright is the protection of both published and unpublished works. It prohibits reproduction and distribution of copies of printed or audio/visual materials and software, as well as public performances, displays, or inspired works. Only the holder of the copyright can grant permission for the reproduction of their work (Baldwin County Library Media Specialist Information Handbook, 2008). Fair use allows educators under certain circumstances to copy a portion of a copyrighted work for use in the classroom. To provide assurance copyright is not being violated, the application of the tests of brevity, spontaneity, and cumulative effect are applied. Brevity is the amount of the work being performed or copied. Spontaneity concerns the amount of time needed to acquire the portion of the work needed for instruction. Cumulative effect is the overall financial impact to the copyright holder from unauthorized use of a copyrighted work specifically concerning repeated use (Baldwin County Library Media Specialist Information Handbook, 2008).

An unauthorized copy of copyrighted materials is not permitted in accordance with Federal Copyright laws. However, under certain conditions, fair use makes copying a portion of copyright protected

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materials permissible. Liability for willful infringement is placed upon the person making or requesting a copy or using the materials and designates the school library media specialist and the system media contact person as propagators of copyright information for each school and the system respectively. Responsibility for staff development and compliance of copyright laws lies with the administrator and media specialist. Each media center has a set of copyright guidelines in the media center. Also, copyright guidelines are available in greater detail on the internet (See below) (Bibb County, 1998).

Copyright clearance may be granted by sending a request for permission from the holder of the copyright. See Appendix B for the form letter. Copyright and Fair Use Guidelines for Teachers. A chart designed to inform teachers of what they may do under the law. Located under handy chart. http://www.techlearning.com/db_area/archives/TL/2002/10/copyright.html

Copyright Law of the United States. www.copyright.gov

Copyright Resources. Downloads with .pdf require Acrobat Reader to print or read. On this page are resources for Copyright, Information Literacy, Schoolhouse Video, Media & Multimedia, and more. http://www.mediafestival.org/downloads.html

IX. Professional Learning PolicyIn order to enhance learning and improve the quality of teaching, board policy states that funding will be allocated and a plan implemented for professional development for media specialists. The board also requires that a coordinator be appointed and a professional learning committee formed to ensure the implementation of this process (Professional Learning, 2003).

Professional development for media specialists needs to be aligned with curricular goals and ongoing. A strategic three-year professional learning plan will be formed by each school system. Formative assessments will be given throughout the three-year period and the plan may be re-evaluated and amended as approved by the coordinator and the committee. Opportunities for professional development may include:

County library media staff meetings Faculty meetings Local faculty in-service sessions sponsored by the library media specialist Academic and/or curriculum committee meetings Other in-school committee meetings Professional organization meetings

o Localo Regionalo Stateo National

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Reviewing proposals Graduate courses National Board Certification

(Baldwin County Library Media Specialist Information Handbook, 2008)

For a list of Professional Organizations regarding media and media specialists, please refer to Appendix H.

X. Interlibrary Loan Policy

XX County School District provides a variety of resources to enhance and support the curriculum. This policy stands as an agreement between the libraries of the XX County School District, collegiate and public libraries to fulfill the academic and informational needs of patrons. Interlibrary loan is deemed necessary to provide a larger range of materials to meet informational needs otherwise not presently available on an individual campus. Interlibrary loan should not be taken as a substitute for necessary collection developments at individual campuses. This policy is written for the benefit of students of the XX County School District to broaden their access to resources and enhance the educational needs of the administration, faculty and students.

DefinitionAn Interlibrary loan is the procedure by which one library may request and/or borrow materials from another library for the use of an individual.

PurposeThe purpose of utilizing interlibrary loans is to obtain materials from another campus that are not presently available in a library on a specific campus.

ScopeThe intent of this policy is to regulate the exchange of resources between all libraries within the district. This is inclusive of both public and school libraries.

All types of materials regardless of format may be requested from an MCSD library. The lending library will determine in each case whether the materials can be supplied.

Interlibrary loan transactions with libraries outside of the United States are governed by the Georgia Public Library Service (GPLS) and the Interlibrary Loan Code for the United States.

Only faculty and staff may request DVD and multimedia equipment. These requests should be made at least a week in advance.

Popular items are often in demand and not always available through Interlibrary loan. The needs of the lending library must be considered as first priority. (Georgia Public Library Service)

Responsibilities of the Borrowing Library Local resources must be exhausted before placing a request to an outside agency. All materials should be packaged to prevent damage and shipped as economically and

expeditiously as possible.

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All materials should be returned on time and in good condition. The borrowing library is responsible for the materials from the time they leave the lending library until they are returned to the lending library.

All requests will be placed by the borrowing library on behalf of specific individuals, not by the individual requesting the resources.

It is the responsibility of the borrowing library to ensure the confidentiality of the recipient. Materials requested from another library should generally not include items for which there is

a recurring demand by the patrons of the borrowing library. Each library should provide resources to meet the primary needs of their stakeholder.

Postage for returning materials is the responsibility of the borrowing library. Requests will be transmitted by electronically whenever possible. (See Appendix A) The borrowing library must adhere to and inform its patrons of the existing copyright laws. The borrowing library must make certain that the materials are returned by the specified due

date established by the lending library and respond immediately if the materials are recalled by the lending library.

The borrowing library should request that materials be renewed prior to the due date. The cost of replacement or repair of an item is the responsibility of the borrowing library in

agreement with the preference of the lending library.

Responsibilities of the Lending Library A due date should be placing on the requested materials by the lending library. Materials may be recalled at any time from the borrowing library. Overdue fines will be charged in compliance with the policy of the lending library. The borrowing library must be informed promptly when the lending library is unable to satisfy

a request. The lending library must follow all copyright regulations. The lending library should include a copy of the request with the materials sent to a borrowing

library. The lending library should process all requests in a timely manner. The postage for sending materials is the responsibility of the lending library.

Miscellaneous When possible, the district interoffice service van will be used for delivery and return of ILL

items. Should the cost of photocopies become onerous, a per-page fee may be instituted. No overdue fines will be charged. Libraries that fail to return material within one month of its

due date will be billed at full replacement cost, and will be denied service until the record is clear.

Libraries who routinely keep materials beyond the loan period may be denied further loans.

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ProceduresI. Collection Management

1. Selection ConsiderationsStakeholders are urged to give suggestions for materials to be added to the collection. Suggestions may be given using the Suggestions for Purchase Form (Appendix P). The form should be completed entirely and submitted to the media specialist. Patrons may also make suggestions online at (http://tamblynslibrary.com). Teachers are encouraged to use the Rubric for Reconsideration (Appendix L) as a guide for determining whether the resource is appropriate.

2. Ordering Procedures To ensure all stakeholders’ needs are fulfilled, the media specialist will get the approval of

orders from the school administration. The SLMS should purchase processing when funding allows. Barcode specifications should be included to insure quick shelving.

3. Procedures for Receiving Materials Catalogers are expected to follow national standards as found in the CONSER Editing Guide, the CONSER Cataloging Manual, and the June 2007 CONSER standard record, found at http://www.loc.gov/catdir/cpso/conserdoc.pdf. Depending upon how an order is placed, books and other materials may arrive pre-processed, partially processed, or unprocessed. Most orders will require some degree of processing.

Processing Material s Placement Guide (See Appendix S)

Processing Materials and Equipment

If materials are new, check new materials against the purchase order and the company’s invoice or packing slip for discrepancies. Notify company of any discrepancies or defective items. Donated materials should be checked for needed repairs. Books can be mended using the mending procedures outlined in the handbook.

Attach a copy of the invoice or packing slip to your copy of the purchase order and send one to the Coordinator of Media Services.

Stamp the material with your school’s media center stamp, engraver, or permanent marker in appropriate locations, and indicate any source of special funds if necessary, such as Title I. (See Appendix S)

a. Books-title pageb. Printers, cameras, AV equipment- rear right sidec. Periodicals- should be stamped on the front and back covers as well as selected pages

and security strips placed against the centerfold

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Add barcodes using the placement schema. (See Appendix S)a. Printed Materials-Place the barcode centered on the cover of the book, ¼ inch from the

top. On the display binder for periodicalsb. Non-print-Place one barcode on the container for the non-print item. Never place

barcodes on the actual CD-ROMS, computer diskettes, music CDs, audiocassettes, microfilm reels, microfiche, and DVDs. Place barcodes ¼ inch from the top of the casing centered.

c. Mixed format-These items get their own individual barcodes. Do not separate mixed format materials. They always get processed together.

Adding material to OPACa. Import or create MARC records for print materials. MARC records can be searched

through several sources available on the Internet. You may choose to use the Library of Congress at http://www.loc.gov.

b. Add type of equipment, brand name, model number, date received, serial number, price and funding source, barcode number and warranty information

c. When MARC records are not available, create MARC record manually. If spine labels or barcode labels are not attached, attach them to the books and any other

locally used items such as pocket, due date slip, etc.a. Barcodes are added to the Spectrum, or the library catalog.b. If you are adding several copies, you manually enter one barcode and then a comma

and the next barcode Inside each book at page 15 the cataloger should pencil or stamp the words "Bibb County

School District, school name." If the book has less than 15 pages it should be written on the page following the title page.

Shelve materials or make ready for circulation.

Partially-ProcessedMedia Specialist will:

1. Download MARC records from disk/CD, or online.2. Make any adjustments needed to barcode numbers (Placement of Barcode, Appendix

S).3. Edit material records to include:

a. Local call numberb. Shelving locationc. Price of itemd. Funding sourcee. Anything else that is necessary

4. Place genre spine labels, if used, on books.5. Fill out a “Book Processing Checklist” (see example), highlighting the items that the

particular batch of books will require.6. Give books to assistant with “Book Processing Checklist” attached to top of stack. The

checklist will serve as assistant’s instructions as to what to do.7. After all tasks on the check-sheet (Appendix Q) are performed, check books to make

sure all items are completed satisfactorily.

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8. Return any books that require corrections to assistant.9. Give the okay for assistant to shelve books.10. Shelve books, after any errors have been corrected and media specialist gives okay.

UnprocessedMEDIA SPECIALIST will:

1. Enter cataloging information in accordance with latest edition of Abridged Dewey Decimal Classification and Sears List of Subject Headings.

2. Enter local information in the MARC record including the following:a. Local call numberb. Shelving locationc. Price of itemd. Funding sourcee. (Placement of Barcode, Stamping Materials, Appendix S) f. Anything else that is necessary

3. Place genre spine labels on books, if used.4. Fill out a “Book Processing Checklist” (see example), highlighting the items that the

particular batch of books will require.5. Give books to assistant with “Book Processing Checklist” attached to top of stack.

The checklist will serve as assistant’s instructions as to what to do.6. After assistant has performed all tasks on the checklist, check books to make sure all

items are completed satisfactorily.7. Return any books to assistant/volunteers for corrections.8. Give the okay for assistant to shelve books.

Record of Sets

If a set has been cataloged in one format, appropriate guidelines should be followed when using the existing records as a basis for creating records.

If the records are for reproductions, the catalog records should comply with current cataloging standards, and be in MARC21 format.

Catalog records for electronic sets should have URLs that link to the specific aspect of the resource being cataloged (Bulloch County Schools).

4. Periodicals/Serials SLMS will observe Cutter’s Rule for Dictionaries for printed materials Dictionaries are cataloged as anonymous works and entered under the first word of the

title. Periodicals may be published in print, online, or CD-ROM. Individual issues may be bound together. Subject headings should be assigned based on SEARS.

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Serials and Periodicals are shelved by title; therefore, shelving titles should be included in the record as a second indicator, for material which is not shelved with the proper title. (e.g. ALA is shelved under "ALA.", "A.L.A." or "American Library Association)

In the MARC record a second indicator of "9" should be entered as a field for this shelving title in the holdings record.

Edit and update these holdings as new issues arrive, issues are discarded, or issues change location (from Current Journals to Bound Periodicals, for example). Refer to the Common MARC fields assistance manually entering records.

Holdings for current subscriptions are given “- current” at the end of the holding that is listed for the location in which the most recent issues are shelved. (Bibb County Schools)

Table 1.1 Common MARC Fields

Field Purpose of Common MARC fiels050 To add the serial or periodical call number856 To add an electronic version of a print serial that has been subscribed. If a Web site is

cited in issues of a paper serial, check that it is a valid URL leading to an online version of the serial, supplementary or updating information, tables of contents or abstracts, etc.

008 Leader for serials, frequency and type of publication should be entered here.530 field to record for the version852 Is the field for local holding tag for Bibb County.082 Dewey Decimal Classification245 The title proper and statement of responsibility is entered here.020 Field for the ISBN.300 Physical descriptions440 Serial/series statements8XX serial/series added entries006, 856 Mixed Media is cataloged with one MARC record using these fields

A sample MARC record and directions for manually creating MARC Records can be found at Appendix M.

5. Weeding ProceduresIn order to keep the media center collections organized and updated, materials that are out-of-date, severely worn or damaged or no longer useful in the school curriculum program should be continuously pulled from the shelves and consequently withdrawn from the resource collection. (Muscogee County Online Board Policy)

Criteria of selection for weeding can be found in Appendix G. While weeding materials and equipment is essential; it is just as essential to keep a record of materials discarded. A form listing discarded items should be sent to the Coordinator of Media Services once weeding is complete. A sample form may be found at Appendix O.

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6. Mending Procedures

Items should be checked for damage upon as they are checked in or returned to the circulation desk.

Items found to be in a stay of disrepair should be flagged and the damage should be noted in the OPAC. Determine whether items are in need of binding or repair.

Items should be checked for damaged before being circulated. (See Damage Procedures)Patrons will be charged for damage of materials upon return of items. Patrons will be charged for replacement cost for items beyond repair.

Patrons are charged replacement cost for Audio books which are not returned in good condition.

Maps/Globes are considered classroom inventory. Should any of the maps/globes require attention please notify the media specialist immediately. You may submit a request via email.

7. Inventory Procedures

Preparation for Inventory:

Weed first! No need to inventory something to be discarded. (Appendix G)

While shelf-reading is recommended for the general convenience of library users, it is not crucial for an automated inventory. 8. Procedures for Inventory:

Preferably, with several assistants, critically scan the shelves. Return all miss shelved books to their proper places. This makes a seamless inventory process.

While scanning item barcodes into the system, items do not need to be removed completely from the shelves, but extracted only as far as necessary to scan the barcode.

Scan the books in order, starting with the 000s and ending with the 999s. Scan fiction and other holdings in alphabetical order. Scanning books in their progressive order simplifies reporting at inventory's end.

Once the barcodes are entered into the automated system, a variety of statistical reports may be printed.

Follow Up:1. Upload the scanned information into your electronic circulation system. Your system has

various reports that you can generate such as lost books and books that are miss-shelved. Since you did a shelf read and reorganization before taking inventory, it is a cinch to correctly shelve those books that were in the wrong spot. Note lost books, and use proper discard procedures.

2. Generate a list of missing items. Circulate a copy among staff and ask for cooperation in locating missing items.

3. Evaluate Collection. Assess strengths and identify weaknesses in collection.

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4. Withdraw Lost Items. If any item has not reappeared within a year of the inventory, the title may be withdrawn. (Inventory LSS)

II. Technical Services1. Cataloging Procedures

Appendix Q – Book Processing Checklist

2. Direction SheetMedia Assistant Roles & Procedures

The media assistant (clerk) performs informational and clerical duties in library media centers to provide curriculum and instructional support. (Media Services Department)

CLERICAL/INSTRUCTIONAL

1. Assist MS in working with small groups or individuals to reinforce material initially introduced by the MS

2. Assist students and staff with location of materials3. Assist with preparation of bibliographies and pathfinders4. Laminating5. Circulate print and non-print materials

a. Physical processing of books and periodicalsb. Shelving booksc. Book repair

6. Maintain inventory (includes end of year inventory and weeding)7. Maintains confidentiality in matters pertaining to the student and the school8. Model citizenship, social skills and respect for others9. Place and process orders for print and non-print materials10. Production and circulation of print and non-print materials which pertain to the library 11. Reorganizes materials at end of day/period12. Schedule use and delivery of materials and equipment (check schedule and requests daily)13. Supervise students in the media center14. Other clerical duties as needed

TECHNICAL

1. Maintain online catalog Check in/out materials Process past due notices and fines Enter new books and periodicals Enter new student information and delete exiting students from list

2. Maintenance and minor repairs on equipment (ex. replace bulbs and batteries)

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3. Maintain media center collection4. Assist in resolution of computer issues by assistance or referral5. Enters student record data

(Mason, 1998)

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Student and Adult Volunteers

The media specialist encourages and appreciates the effort of both students and adults willing to volunteer their time in the media center. Working in the media center nurtures a positive work ethic and sense of pride and accomplishment, as well as helps to reinforce many instructional standards in the curriculum.

Student volunteer duties are as follows:

1. Assisting other students in locating items from online card catalogue

2. Checking materials in/out3. Clipping articles4. Pick up and deliver materials and

equipment5. Repairing books6. Shelving materials7. Stamping new books/magazines8. Straightening shelves9. Working on displays

(Hunt, 1997)

Adult Volunteers for Special Events

Adult volunteers in the media center may perform the same duties above in addition to working at special events such as book fairs, AR celebration and family reading nights. Duties may vary according to needs and abilities such as:

1. Reading to groups of children2. Managing the cash register and

operation of the book fair3. Operating camera equipment4. Other duties as indicated by needs 5. or abilities

3. Damaged Books Procedures

In the event that a book is damaged, the media specialist and media clerk should be trained in book repair techniques that can restore the book to near new condition. The media staff uses special glues, tapes, and other materials to repair library books. These special glues, tapes, and other material contain chemicals that will not cause further damage to the book. Using household materials to repair books contain acids that will cause further damage. Immediate action is important if you wish to salvage wet books. The primary goal is to eliminate as much moisture as possible in order to prevent paper fibers and cardboards from shrinking, warping, or sticking together as well as preventing the development and growth of molds and mildew. (Fleisher, 2008)

Place unfolded paper towels between groups of pages. Stand each book up on its edge and open into a fan shape. If the covers are also soaked, put several paper towels under the book and replace periodically with dry ones. Periodically turn the books over onto their opposite edge.

If the book is thoroughly wet or if it has coated paper (slick or shiny), place paper towels between each page. When they become damp, periodically replace paper towels with dry

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ones. As the pages dry, stack them under weights in order to flatten out wrinkled and warped pages. Do not do this if the covers were soaked and then warped while drying; such books usually need to be rebound. After this process, give each book a few more days in which to air out before returning them to shelves. Be sure to check for any signs of mold growth. If there are more than several dozen wet books and the air is humid, take the books and other wet items to an air conditioned space where humidity can be controlled or reduced.

III. Collaboration Resources 1. Procedures for reconsideration of materials

Initial Review 1. The person questioning the materials will discuss concern(s) with the school librarian

from where the material was borrowed. 2. The librarian will explain how the materials are selected and if possible, provide a

professional review of the questioned material. A copy of the “Selection Policy” will be provided if requested.

3. If the problem is not resolved, the person questioning the materials will be given a “Citizen’s Request for Reconsideration of Materials, Media or Equipment” form. (Appendix B)

School Review 1. The person questioning the material will return a completed “Citizen’s Request for

Reconsideration of Materials, Media or Equipment” (Appendix B) form to the school librarian who will forward a copy to the principal. All questioned materials will remain in circulation until a final decision is reached.

2. A meeting will be held with the school librarian, person questioning the material, and principal within 10 school days to review the questioned material. If the challenge is unresolved to the satisfaction of all parties, the questioned material will be referred to the District Technology Media Committee for a final review.

District Review 1. The person questioning the materials, librarian, and administrator will present their

views, within 20 school days to the District Review Committee. This committee will be selected by the Departments of Information Services, and Teaching and Learning or a designee appointed by the departments and will comprise of: i. Two parents ii. One school board member

iii. One certified professional in the school district iv. One certified librarian in the school district v. One student

(Bibb County Schools, 1998)2. Meeting procedures:

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i. The concerned person(s), school librarian, and principal should be given a five-minute opportunity to present their views as expressed on the “Citizen’s Request for Reconsideration of Materials, Media or Equipment” form. (Appendix B)

ii. The committee members are responsible for reading or previewing the questioned material in its entirety and for making one of the following recommendations: a) Leave material on library shelf b) Reclassify the material or make some modificationc) Remove the material from the collection

3. The District Review Committee’s decision is final.

2. Professional Development Procedures

3. Advocacy/Marketing Procedures

The marketing program for the media center is specifically addressed at school level. However, several general guidelines are listed:

New books, upon receipt, will be advertised to teachers and students through school publications, announcements, and displays set up in the media center.

Books for general school themes and holidays will be displayed prominently to aid students and faculty in selection of materials that may fit their instructional needs. Posters and decorations might be added to enhance these displays. These should change monthly.

An Accelerated Reading party will be planned by the media specialist to celebrate the accomplishments of students who meet predefined criteria at the end of each 9 week period. This may include special guests or events. (Appendix A)

Host or facilitate family reading initiatives to encourage parents and students to read together. (Library 101, p. 80)

A book fair should be held 1-2 times per school year to encourage leisure reading. (Appendix A)

All schools will have a booth displaying student projects created during the school year at the Technology Expo. (Appendix B)

These events may be promoted through brochures, newsletters, displays, bulletin boards, posters and audio/video announcements. (S. Strong, personal communication, February 8, 2010)

4. School Website Resources

5. School Broadcast Procedures

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6. Scheduling ProcedureGeorgia Board of Education Rule 160-4-4-.01 requires that XX school library media center be accessible for both individual students and groups simultaneously throughout the instructional day during each day of the school year. An accessible media center is one which is available for students and teachers to use according to instructional need rather than according to a predetermined schedule. XX Middle School media program will operate under a flexible schedule with teachers signing up to bring in their classes for orientation, various cooperatively planned research projects, and instruction in the use of the databases and other research tools, both print and electronic. (Media Services Department)

In order to insure maximum use of the school media resources, scheduling for conference rooms and computer labs should be scheduled at least two days in advance. Scheduling priority is given to library lessons. During library lessons, the media clerk will be available for circulation processing and assistance.

The library media center is a multi-purpose facility with a full computer lab with 24 computers available to students. Teachers may choose to access the computer lab only for research purposes or reserve the entire media center for a standards based research lessons. The center should not be closed to facilitate meetings or testing programs and it is recommended that arrangements be made for the school library media center to accommodate students before and/or after the school day. (Media Services Department)

Individual students may access the XX Middle School daily from study hall or class with a pass from a teacher or without a pass during homeroom and after school one day a week. Only official media center passes will be accepted. The pass must have the purpose or assignment and the time left the class. NO MORE THAN TWO STUDENTS from a classroom may come without previous arrangements being made.

• Upon entering the media center, students should leave book bags on the bookcase at the door.

• If using a computer, students must have the computer assignment stated on the pass.

• Students are encouraged to use quiet voices in the media center and to bring the materials needed to complete assigned tasks.

• Computers are for academic purposes only.

If the media center is filled to capacity, students may be sent back to class and ask to come back at a later time (Bulloch County Media Handbook, 2006).

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Opportunity cards will serve as passes for the media center, which include why the student is coming to the media center and what they are studying. A barcode will be provided to students and added to student IDs for material checkout in the media center. Upon arrival in the media center, the student should place his/her opportunity card in the rack on the circulation desk. This indicates they have permission to be out of the classroom. A time limit of ten minutes is suggested for your students when they come to the media center to check out or renew a book. Students who abuse their privilege or misbehave in the media center will be returned to the classroom with some explanation (Bulloch County Media Handbook, 2006).

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References

Administrative regulations of the media programs IFBD-R (1), Greene County Schools. (Adopted 2009). Retrieved from https://eboard.eboardsolutions.com/ePolicy/Policy.aspx? Sch=4078&S=4038&PC=IFBC-R%281%29&revNo=1.58

America Library Association, Library bill of rights (1996). Retrieved June 29, 2010, from: http://www.ala.org/ala/issuesadvocacy/intfreedom/librarybill/index.cfm

American Library Association (1998) Information power: building partnerships for learning, Chicago, IL: American Library Association

Baldwin County Public Schools, Library media specialist information handbook. Retrieved from http://www.bcbe.org/Default.asp?PN=Document Uploads&L=2 &DivisionID=824&DepartmentID=926&LMID=32310&ToggleSideNav

Bibb County Schools. The Policy and procedures for selection and utilization of instructional materials, media and equipment (1998). Retrieved June 14, 2009, from http://www.bibb.k12.ga.us/images/media_policies.pdf

Bulloch County Schools, Media handbook. Retrieved from http://www.bulloch.k12.ga.us/lces/Old%20Page/media_handbook.htm

Copyright act of 1976: Fair use, 17 U.S.C. §107 (2010) http://public.doe.k12.ga.us/sia_as_library.aspx?PageReq=SIAASCopyCitations

Damaged library books. (2006). Retrieved from http://www.heardelementary.org/Library.html

Davidson, H. (2006). Copyright and fair use guidelines for teachers (Brochure), Retrieved from http://www.techlearning.com/techlearning/pdf/events/techforum/tx05/TeacherCopyright_chart.pdf

Fairington Elementary School. Student-parent handbook. Retrieved from http://schools.dekalb.k12.ga.us/fairington/files/A99AB39F50F54331BF503EFFFB121B12.pdf

Fleisher, A. (2008, August 30). Proper care and handling of books and paper materials. Retrieved from http://www.library.illinois.edu/prescons/preserve/materials.html

Formanack, G.(2005). Designing a Facility: Making it a Place Where Every Student Succeeds. Conference Presentation. Retrieved March 24, 2010, from http://www.ala.org/ala/mgrps/divs/aasl/conferencesandevents/confarchive/pittsburgh/DesigingaFacility.pdf

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Free textbook system; care and protection of textbooks, library books, and media materials; reimbursement by pupils or parents. O.C.G.A. § 20-2-1013 (2008). Retrieved from http://www.lexis- nexis.com/hottopics/gacode/default.asp

Georgia Public Library Service. (2002). Interlibrary loan procedures manual. Georgia Online Database, Retrieved from http://www.georgialibraries.org/lib/gold/illman02.pdf

Harris County School District, District Calendar. Retrieved from http://harriscounty.ga . schoolwebpages.com/education/components/calendar/calendar.php?sectiondetailid=3&linkid=nav-menu-container-1-9280

Hunt, M. (1997). Hit: What students assistants do – Part II. Retrieved April 3, 2010 from Educator’s Desk Reference LM_NET: http://www.eduref.org/plweb-cgi/fastweb?getdoc+listservs+LM_NET-1997+3101+2+wAAA+media%26assistants

Instructional materials IFA, Paulding County Schools. (Adopted 2001; Revised 2005). Retrieved from https://eboard.eboardsolutions.com/ePolicy/Policy.aspx?Sch=4125&S= 4038&PC=IFA&revNo=1.34

Inventory, LSS. Retrieved from http://www.wsd1.org/PC_LMS/Handbook/4Admin/Collection%20 Maintenance/inventory.htm#Automated

Library policies and procedures. (2009, April 27). Retrieved from http://www.dillon2.k12.sc.us/staff/policies.asp

Librarians and Association for Educational Communications and Technology. (2009). Empowering learners; Guidelines for School Library Media Programs. Chicago: American Library Association

Mason, M. (1998, November 18). Hit: Media Assistant Responsibilities 2. Retrieved from Educator’s Desk Reference LM_NET: http://www.eduref.org/plweb-cgi/fastweb?getdoc+listservs+LM_NET-1998+17877+0+wAAA+media%26assistants

Martin, A. M. (2005). Seven steps to an award-winning school library program. Westport, CT: Libraries Unlimited

Media programs (IFBD) Rule 160-4-4-.O1. Georgia State Board of Education. (1998). Retrieved from https://eboard.eboardsolutions.com/rules/policy.aspx?RC=0836101951& Sch=1262&S=4013&RevNo=1.16&T=E&C=I

Media Services Department, Bibb County Schools. (1998). Retrieved from http://www. bibb .k12.ga.us/images/media_policies.pdf

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Midland Middle School, About Us. Retrieved from http://midlandmiddle.mcsdga.net/

Muscogee County Schools-Board Policy Manual. Retrieved from https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IFBC&Sch =4121&S=4121&RevNo=1.12&C=I&Z=P

Muscogee County Schools-Board Policy Manual. Retrieved from https://eboard.eboard solutions.com/ePolicy/policy.aspx?PC=KA&Sch=4121&S=4121&RevNo=1.01&C=K&Z=P

PBS. (n.d.). Copyright & fair use. Retrieved from http://www.pbs.org/teachers/copyright/

Professional Learning Code (GAD) Rule 160-3-3-.04, Georgia State Board of Education (2003). Retrieved from http://public.doe.k12.ga.us/DMGetDocument.aspx/160-3-3-.04.pdf?p=4BE1EECF99CD364EA5554055463F1FBB77B0B70FECF5942E12E123FE4810FFF5F253235D64DC6CBADC74667850DBBF6B&Type=D

Reference and User Services Association (RUSA), 1994, revised 2001. Revised 2008, by the Sharing and Transforming Access to Resources Section (STARS). Interlibrary loan code for the united states. Retrieved from http://www.ala.org/ala/mgrps/divs/rusa/resources/guidelines/interlibrary.cfm

School Libraries in Canada (1982). Calgary Board of Education, Educational Media Team, Canadian School Library Association, and Canadian Library Association. Retrieved from http://www.wsd1.org/PC_LMS/Handbook/forms/weeding.pdf

Schuck, V. (1999, October 26) HIT: Interlibrary loan policy. Message posted to Educator’s Desk Reference LM_NET electronic mailing list, archived at http://www.eduref.org/plweb-cgi/fastweb?getdoc+listservs+LM_NET-1999+14771+0+wAAA+interlibrary%26loans

Stephens, C. G. & Franklin, P. (2007) Library 101. Westport, CT: Libraries Unlimited.

Student fees, fines, and charges (JS), Bibb County School District. (Adopted 1998). Retrieved from https://eboard.eboardsolutions.com/rules/policy.aspx?RC=0836104859&Sch=1262&S=4013&RevNo=1.06&T=E&C=Jhttp://www.bibb.k12.ga.us/images/media_ policies.pdf

Troup County Board of Education. (2001, July 1). Retrieved from http://www.troup.org

Troup County Schools Board Policy, News Media Relations (7/1/01) Retrieved from https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=KBC&Sch=4162& S=4162&RevNo=1.01&C=K&Z=P

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Appendix ADistrict Calendar 2009-2010

Teacher Preplanning August 3-5

First Day of School August 6

Progress Reports Released September 4

Labor Day September 7

Early Release Day September 14

Open House 7pm September 15

Book Fair September 14-18

Family Reading Night September 29

End of First Nine Weeks October 8

AR Celebration October 9

GA COMO Conference October 13-16

Report Cards October 16

Georgia Children’s Literature Festival October 16-17

Furlough (no school teachers, students, staff) October 21

Fall Break October 22-23

Report Cards November 6

Early Release November 9

Furlough (no school teachers, students, staff) November 24

Thanksgiving Holidays November 25-27

AR Celebration December 17

End of First Semester December 18

Christmas Holidays December 21-January 4

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Report Cards January 8

Martin Luther King Holiday January 18

Black History Month February 1-28

Progress Reports February 5

Furlough (no school teachers, students, staff) February 12

Winter Break February 15-16

Georgia Library Legislative Day February 25

AR Celebration March 10

End of Third Nine Weeks March 11

Early Release March 12

Budgets due March 1

Report Cards March 17

Book Fair March 22-26

Furlough (no school teachers, students, staff) April 2

Spring Break April 5-9

Family Reading Night April 13

National Library Week April 11-17

Progress Reports April 21

Techno Expo April 29

Children’s Book Week May 10-16

AR Celebration May 19

Last Day of School May 21

Graduation May 22

Post-planning May 24-26

Report Cards Mailed June 4

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Appendix B

What is the TechnoExpo?

The TechnoExpo is the Muscogee County School District's Technology Exposition. This event provides schools in the Muscogee County School District with an opportunity to showcase the technology-enriched instruction and learning that is possible in part due to the 2003 SPLOST initiative.

The TechnoExpo is hosted by The Division of Technology Services, Muscogee County School District. Students, parents, teachers, and the community are invited to attend this event to see the student-created technology projects that are made possible by this initiative.

All schools will have a booth displaying student projects created during the 2009-2010 school year. Student-provided entertainment, vendor booths, and door prizes will also be a part of this exciting event. Don’t miss out on the fun!Event date: April 29, 2010

New for 2010 - Professional Learning Conference at the TechnoExpo! Read More

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visual

Appendix C

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Appendix D

REQUEST FOR USE OF NON-SCHOOL OWNED MATERIALS

Person Requesting ____________________________________ Date ________________

Program Title__________________________________________________________________

For Off-Air Taping:

Broadcast time: ________________________ Channel ___________________Date__________

Copyright restrictions: __________________________________Erasure date_______________

For Rented Tapes:

Place of Rental_________________________________________________________________

Signature of rental agent authorizing use of video in school setting:

Agent’s signature______________________________________Position___________________

Intended use of tape:____________________________________________________________

With what class (es) will the material be used? _______________________________________

Date to be used: ___________________________Time(s) of the day: ___________________

Tape to be previewed by: ________________________________________________________

PERMISSION: __________________granted ________________denied

Principal’s signature: _______________________________________Date_________________

NOTE: Please refer to Copyright: A Guide to Information and Resources for copyright policies adhered to by the Muscogee County Board of Education. A copy can be located in each school media center.

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Appendix EVIDEO PRESENTATION APPROVAL FORM

Complete in full for each video presentation (see definition, #5 below) used in the classroom.

Instructor: ____________________________________________ Date: ________________

Subject: ______________________________________________ Grade: _______________

Title of video to be shown: _____________________________________________________

____________________________________________________________________________

Instructional Objective: _______________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Date or dates of use for classroom instruction: ____________________________________

Check one: _____ classroom use or _____ distribution system

Date last video shown in class ______________________

Source of video

_____ school media collection ____ Discovery Education (United Streaming)

_____ school departmental collection ____ recorded from television

_____ video from another Troup County School

_____ other:

_____________________________________________________________________________

Rating, if theatrical film/movie _____

(No R or higher rated films may be shown)

I have previewed this video in its entirety: _____ Yes _____ No

I intend to show: _____ entire film or _____ excerpts

___________________________________________ ___________________

Signature of teacher Date

____________________________________________ ______/_____/________

Signature of administrator Date

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Completed forms should be kept on file for review.

Appendix F

Film Ratings Guide

For further explanation on the rating system & what applies to the policy, please go to:

The TV Parental Guidelines webpage http://www.tvguidelines.org/ratings.htm ,

- or http://www.parentstv.org/ptc/parentsguide/tvratings2.html

MPAA-film ratings webpage http://www.mpaa.org/FilmRatings.asp

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(Microsoft Clipart)

Appendix GWeeding and Reassignment of Instructional Materials

In order to keep the media center collections organized and updated, materials that are out-of-date, severely worn or damaged or no longer useful in the school curriculum program should be continuously and responsibly pulled from the shelves and consequently withdrawn from the resource collection. In the event specific kinds of materials are no longer needed as support for an individual school curriculum or there is a surplus of certain materials in a school library media center due to decreased enrollment, or if a school is closed, the instructional materials made available for whatever reason and from whatever source will be reassigned to schools where they can be used by the same selection process used for new materials. (Muscogee County Online Board Policy)

What to Weed

Worn and damaged titles – these will include those that are eligible for discard by appearance. Examples:

o books with yellow or brittle pages, mutilated or missing pages, binding that cannot be repaired, or dirty covers.

o scratched or damaged audio/visual itemso torn or otherwise damaged prints or posterso Duplicates

Where there are duplicates that are not being circulated, all unnecessary duplicates should be discarded.

Materials containing information that is outdated or inaccurate in content, values and/or attitudes. Material which is inappropriate in reading level or content for students. Material which is no longer in demand or does not support the curriculum. Material that has not been circulated in 3-5 years. (School Libraries in Canada)

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APPENDIX H

Leadership and Professional Growth, Organizations

American Association of School Librarians – http://www.ala.org/asslAddress AASL

50 East Huron Street Chicago, IL 60611-2795

Telephone 312-280-4382Toll-free 1-800-545-2433 ext. 4382FAX 312-280-5276E-Mail aasl@ala.orgExecutive Director: Julie Walker – ext. 4388

jwalker@ala.org

Association for the Advancement of Computing in Education – http://www.aace.orgAddress AACE

Chesapeake, VA 23327-1545Telephone 757-366-5606FAX 703-997-8760E-Mail info@aace.org

Association for Educational Communications and Technology – http://www.aect.orgAddress AECT

1800 N. Stonelake Dr., Suite 2Bloomington, IN 47404

Telephone 812-335-7675FAX 812-335-7678E-Mail aect@aect.orgExecutive Director: Dr. Phillip Haris

pharris@aect.org

American Library Association – http://www.ala.orgAddress ALA

50 East Huron Street Chicago, IL 60611-2795Telephone 1-800-545-2433FAX 312-440-9374E-Mail ala@ala.orgExecutive Director: Keith Michael Fiels, ext. 1392

kfiels@ala.org

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Chattahoochee Valley Library Board of TrusteesAddress 3000 Macon Rd.

Columbus, GA 31906Telephone 706-243-2669Chair Abbie Dillard

Children’s Book Council – http://www.cbcbooks.orgAddress The Children's Book Council

12 West 37th Street, 2nd Floor New York, NY 10018-7480

Telephone (212) 966-1990 FAX (212) 966-2073 Toll Free Fax (888) 807-9355

Friends of Libraries USA (FOLUSA) - www.folusa.orgAddress FOLUSA

1420 Walnut Street, Suite #450Philadelphia, PA 19102

Telephone 312-280-2161Eecutive Director - Sally G. ReedE-Mail altaff@ala.org

Georgia Association for Instructional Technology, Inc. – http://gait-inc.orgAddress GAIT

2221 Emerald Drive Jonesboro, GA 30236

Membership Director- Ginny Harrell Georgia Council of Media Organizations – http://www.georgiacomo.org

Telephone 678-621-0355E-Mail regis@georgiacomo.org

Georgia Library Association – http://gla.georgialibraries.orgAddress GLA

PO Box 793 Rex, Georgia 30273Telephone 678-466-4339FAX 678/446-4349 Contact bob.fox@library.gatech.edu .

Georgia Library Media Association, Inc. – http://www.glma-inc.orgAddress: GLMA, Inc.

487 Winn Way, Suite 100 Decatur, GA 3003

Telephone 404-299-7700E-Mail glma@jlh-consulting.com

International Association of School Librarianship – http://iasl-slo.org

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Address IASLPO Box 83 Zillmere, Queensland 4034, Australia

Fax 617 3633 0570E-Mail IASL Secretariat

IASL President PMB 292, 1903 W. 8th Street Erie, PA 16505, USA

International Reading Associations – http://www.reading.orgAddress International Reading Association

Headquarters Office 800 Barksdale Rd. PO Box 8139 Newark, DE 19714-8139

Telephone 1-800-336-READ (1-800-336-7323)FAX 302-731-1057

International Society for Technology in Education (ISTE)- http://www.iste.org Address ISTE

180 West 8th Ave.Eugene, OR 97401-2916

Telephone 1-800-336-5191Fax 1-541-302-3778E-Mail iste@iste.org

Library and Information Technology Association (LITA) - http://www.lita.org/alaAddress LITA

American Library Association50 East Huron StreetChicago, IL 60611-2795

Telephone 800- 545-2433 x4270FAX 312- 280-3257E-Mail lita@ala.orgExecutive Director - Mary C. Taylor

mtaylor@ala.org312-280-4267

National Educational Association – http://www.nea.orgAddress NEA

1201 16th Street, NW Washington, DC 20036-3290

Telephone 202-833-4000FAX 202-822-7974Executive Director – John Wilson

National Storytelling Network – http://www.storynet.orgAddress National Storytelling Network

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132 Boone Street, Suite #5 Jonesborough, TN. 37659 Telephone 1-800-525-4514

Special Libraries Association (SLA) Home Page – http://www.sla.orgAddress 331 S. Patrick Street

Alexandria, VA 22314-3501Telephone 1-703-647-4900FAX 1-703-647-4901

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APPENDIX IYour Name

DepartmentSchool Name

School AddressMacon, GA XXXXX

Permissions DepartmentCompany NameAddressCity, ST ZIP

Dear Sir or Madam,

I am writing to request permission to copy the following work for use in a course I am teaching. If you do not have the ability to grant these rights, I would appreciate any information on who could.

Item Information

• author's, editor's, translator's full name(s)• title, edition and volume number of book or journal• copyright date• ISBN for books, ISSN for magazines and journals• numbers of the exact pages, figures and illustrations

Reproduction Information

• whether material will be used alone or combined with other photocopied• material• number of copies to be produced• method of reproduction (photocopying, scanning, etc.)• method of distribution (eReserves system, Blackboard, etc.)

Course Information

• instructor's full name and contact information including email and phone• name of college or university• course name and number• semester and year in which material will be used (indicate if you would like permission for more

than a single semester)

Thank you for your attention to this matter, I have enclosed a self-address stamped envelope for your convenience.

Sincerely,

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Interlibrary Loan Request Form (ALA, 2002)Request date ______________________Need before _______________________Request number_____________________Client information_______________________________

Borrowing library name and address

Citation InformationBook author ____________________________________________________Book title ______________________________________________________Publisher ___________________ Place ______________ Date __________Series _________________________________________________________This edition only ___________________ ISBN _ ______________________Serial title ______________________________________________________Volume / issue _______________ Date _________ Pages _______________Author of article _________________________________________________Title of article __________________________________________________ISSN ___________________________Audiovisual title ________________________________________________Date of publication ______________________________________________Verified in and / or cited in ________________________________________Other bibliographic number _____________________________Lending library name and address________________________________ Lending library phone ____________________________________________Lending library fax ____________________________________________Lending library email ___________________________________________Lending library electronic delivery address ____________________________Notes _________________________________________________________

______________________________________________________________Request complies with[ ] 108(g) (2) Guidelines (CCG)[ ] other provision of copyright law (CCL)Authorization ______________________________________Phone ____________________________________________Fax ______________________________________________Email _____________________________________________Electronic delivery address ____________________________Type of request:[ ] Loan[ ] Photocopy[ ] Estimate[ ] Locations Charge informationAccount number________________________Maximum willing to pay _________________Have reciprocal agreement _______________Payment provided ______________________Lending library reportDate of response________________________Date shipped __________________________Shipped via ___________________________Insured for ____________________________Return Insured [ ]

Appendix J

______________________________Use restrictions[ ] Library Use Only[ ] Copying not permitted[ ] No Renewals[ ] __________________________________Not sent because[ ] At bindery[ ] Charge exceeds limit[ ] Hold placed[ ] In process[ ] In use[ ] Lacking[ ] Lacks copyright compliance[ ] Locations not found[ ] Lost[ ] Non-circulating[ ] Not found as cited[ ] Not on shelf[ ] Not owned[ ] On order[ ] On reserve[ ] Poor condition[ ] Prepayment required[ ] Request on ________________________[ ] Volume / issue not yet available[ ] __________________________________Estimate forLoan ________________________________Copy ________________________________Microfilm ____________________________Microfiche ____________________________Borrowing library reportDate Received _________________________Date Returned _________________________Returned via __________________________Insured for ____________________________Payment Enclosed [ ]RenewalsDate Requested ________________________New Due Date ________________________Renewal Denied [ ]

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Appendix K

Sample Floor Plan Layout

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Appendix LResources for Reconsideration

Title ______________________________________________

Author(s) __________________________________________

Publisher ____________________________________ Original Copyright Date __________________

Rubric for evaluating books Rate the item on each criterion with 1 being poor and 5 being excellent. Total the points when you are finished.

Theme, topic or concept is age appropriate for childrenMaterial is designed to make user gain more awareness, or clarify historical aspectsPlot is interesting and fits the child’s level of understandingCharacters are realistic and believable Child can understand and relate to the setting of the bookStyle is appropriate for children to appreciatePresentation is appropriate for a child audienceBook is a self-contained entity, not dependent on other media (i.e., sound or film equipment) for its enjoymentBook is diverse and helps to maintain various views of controversial issuesMaterial is integral to instructional content TOTAL SCORE

Comments: Add a brief review of any addition evaluation tool(s) utilized.

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________

Evaluation/Reviewing tools: AASA Science Books and Films

(www.sbfonline.com) Booklist (http://www.booklistonline.com/) Bulletin of the Center for Children’s Books

(http://bccb.lis.illinois.edu/) Horn Book (http://www.hbook.com/)

Kirkus Reviews (http://www.kirkusreviews.com/)

Motion Picture & Film Ratings (http://www.mpaa.org/ratings)

School Library Journal (http://www.schoollibraryjournal.com/)

All Committee Members will be asked to have a copy of the American Library Association’s Library Bill of Rights.

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Appendix MMARC Sample/Deleting/Manually Adding

MARC

Special consideration

Title Changes- Issue Entry-if a title changes, the current issue may be cataloged in whole as a new record with a note to reference the past title.

Music CD& DVDs- are cataloged with sound recording format, accompanying information, and notes.

Electronic Resources (podcasts, websites, digital collections, CDROMs, are cataloged with leader codes, source of information, notes, and URL.

Deleting/Correcting MARC records

Items which have been weeded from a collection should be deleted from the library catalog.

Review of catalog records should be continual and ongoing throughout the year.

a. The SLMS or appointee should pull record reports to ensure consistency and accuracy of details. (Refer to the weeding policy)

Creating MARC records manually (to be used when record is not found online)

The cataloger will use "Understanding MARC Bibliographic Machine-Readable Cataloging” (http://www.loc.gov/marc/umb/) as a general guide. Samples are provided in Appendix M.

A collection-level MARC record should be informative to the reader, but not exhaustive. Catalogers may refer to Common Field Names listed in the procedures.

When there is more than one form of media for materials the cataloger must determine dominance.

a. There are 7 general forms: books, computer files, maps, music, serials, visual materials, and mixed materials.

b. If a collection is evenly divided between forms, no one form dominates, (e.g. 1/3 visual, 1/3 textual, 1/3 manuscript maps) then the cataloger may use the form for mixed materials.

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Records should be consistent with others of that type, following precedence as protocol. (American Library Association, 2010)

Appendix N

Citizen’s Request for Reconsideration of Materials, Media or Equipment

Please return this completed form to the school librarian within 10 school days. Please print.

Questioned Material: Title: _________________________________ Author(s): _____________________________

Type of Material: Book _____ Periodical _____ Pamphlet _____ Video Tape _____

Record _____ Filmstrip _____ Film _____ Other _____________

Person Questioning the Material:

Name of Requester: ________________________________________________________________

Mailing Address: ___________________________________________________________________

Telephone: __________________________ School Site: ________________________________ ___

RECONSIDERATION DATA:

1. Have you read or viewed this material in its entirety? ____________________________________

2. To what specific passages or aspects of the material do you object? Please indicate page numbers,

quotes, and/or excerpts, if possible. __________________________________________________

__________________________________________________________________________________

3. What do you believe is the main idea, concept, or purpose of this material?

__________________________________________________________________________________

__________________________________________________________________________________

4. What do you feel might be the result of reading/viewing this material in a learning situation? __________________________________________________________________________________

__________________________________________________________________________________

5. Are you aware of professional evaluations and reviews of this material? If so, please attach. __________________________________________________________________________________6. What would you like your school to do with this material? (leave on library shelf, restrict the use of,

remove from the collection) ________________________________________________________

7. Complaint represents:Self: ___________________________ Organization (Name):_____________________________

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Other (Name): _______________________________________

Signature of Requester/Representative _________________________________ Date: _______

Appendix O

Discarded Items Worksheet

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Appendix P

Suggestions for Purchase

Author’s Last name: Author’s First name:

Title: Publisher:

Publication Date: Edition:

ISBN:

Format: book DVD VHS CD

Score

If other, please specify: Please share any additional comments(Funding Source):

Requesting Patron information

Last name: First name:

Phone: Email:

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Adopted from Bibb County School District

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APPENDIX Q

BOOK PROCESSING CHECKLIST

Done PROCESS

Property stamp

Title VI stamp

Title I stamp

Call # & barcode on title page

Call # & barcode on specified page

Call # & barcode on last page

Security sticker

Barcode on front cover

Barcode on pocket

Barcode label protector (front cover)

Barcode label protector (pocket)

Pocket

Spine label

Jacket cover

Special Label (AR, Reading Counts, E, etc.)

Genre label(s)

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Other:

Appendix R

Cataloging Resources

Dewey Decimal Classification

http://www.oclc.org/dewey/resources/tutorial/default.htm

http://www.oclc.org/dewey/resources/scholar.htm

SEARS subject headings

http://www.oclc.org/support/documentation/firstsearch/databases/dbdetails/details/WorldCat.htm

http://www.authoritycontrol.com/ACMCS.html

MARC Standards

http://www.loc.gov/marc/

http://www.loc.gov/marc/marcdocz.html

Sample MARC Records for websites, Book, Video, Audio recording

http://www.loc.gov/marc/umb/um11to12.html

Understanding MARC Bibliographic Machine-Readable Cataloging http://www.loc.gov/marc/umb/

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Appendix S

Placement of barcode(s). a. Printed Materials-Place the barcode centered on the cover of the book, ¼ inch from

the top. On the display binder for periodicalsb. Non-print-Place one barcode on the container for the non-print item. Never place

barcodes on the actual CD-ROMS, computer diskettes, music CDs, audiocassettes, microfilm reels, microfiche, and DVDs. Place barcodes ¼ inch from the top of the casing centered.

c. Mixed format-These items get their own individual barcodes. Do not separate mixed format materials. They always get processed together. (i) For books with jackets that are to be covered with a protector, the cataloger will

place the barcode centered inside the front cover. Spine Label Placement

a. The Cataloger will write the call number assigned to the book in the upper right quadrant of the page opposite the title page verso. The processor should check this number against the call number on the label to ensure that the correct label is in hand.

b. The spine label should be attached to the book so that the bottom edge of the label is approximately 1/2 inch from the bottom edge of the spine. There may be an exception if the label will cover a volume number, or other important information.

c. Do not fold labels of the edge a spine. Trim the label so that it fits.d. CD, DVD, PlayAways, and Cassette labels will be placed centered on the front at the

bottom of the hard jewel case. Stamping Materials

a. Property stamps are placed at the bottom of the title page and on 15 for books with more than 15 pages.

b. The Cataloger may choose to place a stamp on all three sides of the book as well.c. Reference books are to be stamped: “Reference, NOT TO BE TAKEN FROM MEDIA

CENTER” Security Tags are to be applied using the manufactures directions.

a. Each periodical should be outfitted with security tags.

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