52

Lesson 8Text Processing with Lists, Tables and Pictures

In this lesson you will learn:How to arrange information in tables.The advantages of using tables and lists.

Jyoti: I am participating in three legged race and cycling.Moz: That is good. Who else is participating?Tejas: Many of our friends. We have to prepare the lists of students participating in each game. Jyoti: We have typed one of the lists using word processor.

Moz: Both of you are panting. Were you playing?Tejas: Yes. I was practicing for the sports day. I am participating in running race and basket ball.

Moz: How did you create this list?Jyoti: We typed a number, and then entered the name.Tejas: We have seen neat lists in many documents. Is there an option for making lists? Moz: Yes. There is. First tell me for what purpose are lists used? Why do you want to use list?Tejas: We immediately know who is participating and the number of students participating. Jyoti: It is easy to find information that we are looking out for. Moz: Ok. Now tell me about the lists that you have seen.Jyoti: My mother has a To do list stuck on the fridge. This way she remembers the tasks to be completed. Of course she also puts up To do lists for me!

Three legged race1. Asmit 2. Pranita 3. Rekha 4. Akshay 5. Prajyot 6. Sanmati 7. Sushant 8. Krishna

mAi

53

Tejas: In a restaurant we have a list of food items to order. We can find the item that we want to order easily.

Jyoti: Our teacher gives instructions or announcement as a list.

To do list for Jyoti’s mother To do list for Jyoti

Phone the plumber.1. Pay electricity bills.2. Iron Jyoti’s dress for 3. birthday party.Buy drawing sheets 4. for Jyoti.

Water the rose 1. plants in the balcony.Clean up your 2. room.Eat food kept in 3. the hot case.Practice the song 4. that you learned yesterday.

To do list To do list

Ice creamChocolateVanillaStrawberry Butter ScotchPistaPineappleSitafalChikuTender Coconut

SoupsCream of TomatoSweet and SourSweet CornWanton

JuicesAppleStrawberryOrangeBanana

Picnic to the National park at Borivili

Bus starts at 7.00 a.m from the *school gate.Assemble by 6.30 a.m in the class *room.Come in Uniform. *

Moz: Why are they given as a list?Jyoti: This way we can remember the instructions and announcements. Tejas: Many a time the lists are in alphabetical order.Moz: Good observations. How does it help?Tejas: It helps in searching information faster.

54

Moz: Correct. Now let us look at how you can format lists in the word processor.Tejas: In the tools menu I found these two options. Are they for formatting lists?

CONCEPTS

Bullets and numberingBreak long sentence and paragraph containing important points into a list.Enhance readability.Grab attention.Highlight important points.Can be used to give instructions, announcements so that they are easily remembered.Easy to find the information that we need faster.

To get the bullets and numbering option on the tools menu: Click on View. Choose Bullets and numbering.

SKILLS

55

Moz: Correct. Click on one of the icons to enter lists. Tejas clicks on the numbering option and then starts entering the names.Tejas: Wow! The option not only provides numbers but also formatsautomatically. Each name comes exactly below the one above.

Jyoti: Tejas! You forgot to add Roger.Tejas: I have to put Roger below Phalguni. Let me check by pressing the Enter key after Phalguni.Jyoti: Oh! The numbers are adjusted automatically in the list.

Running RaceAditya1. Phalguni 2. Bharat3. Fatima4. Roger5. Uma6. Savani7. Tejas8.

To use a list in a document:Select one of the option Bullets or numbering.Enter the first item of the list.Press Enter to take you to the next line and enter the next item.

SKILLS

Running RaceAditya1. Phalguni 2. Bharat3. Fatima4. Roger5. Uma6. Savani7. Tejas8.

Jyoti: Moz, can we format a list which has already been entered?Moz: Yes. You can. The sequence of using this option is the same as for other formatting options like bold, italics etc.

56

Moz: How many competitions are there for atheletics on sports day?

Select the list to be numbered or bulleted.

Left click on the numbering or bullet option on the toolbar. The selected

list is numbered or bulleted.

Moz: Now enter the names of Running race competitors.Tejas uses Enter after Running Race to take the cursor to the next line.Tejas: The competitors are a sublist of Running race. How do we create sublists?

Moz: You have to leave some space and then enter the sublist. This is called indentation. Pressing TAB key ( )on the keyboard not only creates

indentation but also provides you with a formatted sublist.Jyoti: Looks like it is starting another list with numbers. Let us try the bulleted

option now.

Tejas: This is good. Sublists formatting is also easy. Can we have any number of sublists? Moz: Yes. You can. Jyoti: Let us add the house names too.

Jyoti clicks on the bullet option and discovers that bullets and numbering can be interchanged.

Tejas: There are 4 competitions.Moz: Ok. First make a list of the competitions.

Jyoti enters the following list.Running race1. Three legged race2. Lemon and spoon race3. Long jump4.

Aditya1. Bharat2. Fatima3. Phalguni4. Roger5. Savani6. Tejas7. Uma8.

1 2 3

57

Moz: What are house names?Jyoti: In our school we have four houses: Blue, Red, Green, Orange. Each student belongs to one of the houses. The competitions are held between these houses.Tejas: Can we change the style of numbers and bullets? Moz: Yes. You can.

Tejas enters the names of competitors and their house for Runing Race as follows:Running race1.

Blue Aditya Phalguni

Changing style of bullets and numberingSelect Format --> Bullets and Numbering.Select the bullet style that you want to use.If you want different number styles then first select numbering from the top menu. Then select the numbering style.

SKILLS

Red Bharat Fatima

Green Roger Uma

Orange Savani Tejas

Three legged race2. Lemon and spoon race3. Long jump4. Basket ball5.

CONCEPTS

To elaborate a point in a list, sublists are used. You can have any number of sublists. But more than three or four is not recommended as it reduces clarity.

Creating sublistsClick on TAB ( ) to create the sublist.

SKILLS

58

Moz: Ok. Now, complete the lists of students for the sports day.Tejas: Moz, We want to put pictures of the games along with the list. Moz: Do you have pictures of the games?Jyoti: Yes. We painted the pictures and saved in files.

Moz (points to the From File option): Use this option to place the picture from the file into the document.

Click on the Insert from the menu bar. Select the option Picture and then From File option. Select the directory that has the picture files. Click on the file that has the picture to be inserted. Click on OK.

SKILLS

Tejas and Jyoti complete the lists that they had to prepare for the sports day.

Basket

ballThre

e legged

race

Basket

ball

Three leg

ged race

House

Red RegBlueBlueGree

n

Green

Orange

Orenge

Name

Asmit

Pranita

Rekha

Akshay

Prajyot

Sanmati

Sushant

Krishna

House

Vs

Green

Red

Long jump

Lemon and spoon raceHouseRed RegBlueBlueGreenGreen

NameVijayaUshaSheenaRahulSwatiAshishSeeja

.Running race

Long jumpNameSameerSwatiSeejaSandeepVijayaSuhas

HouseRed RegBlueBlueGreenGreen

.Running race

Name

Aditya

Phalguni

Bharat

Fatima

Roger

UmaSavani

Tejas House

BlueBlueRed RedGreen

Green

Orange

Orange

59

Jyoti: We can prepare a schedule chart like our school time table. Tejas (points to the table icon): Does this table option provide rows and columns to prepare the chart?Moz: Yes. It has. What are the games that will be played?Jyoti: Running race, three legged race, basket ball, long jump, lemon and spoon race.Tejas: So we will need 4 rows. In the first column we can write the names of games.Moz: What will the next column represent?Jyoti: For each game we have to say when the game starts. So the second column can be “Starting time of the game”.

Moz: Now, You can put the information about the game “starting time” along with the names of students in the list. Isn’t it?Tejas: Yes. We can. Let us try.

Basket

ballThre

e legged

raceBasket

ball

Three leg

ged race

House

Red RegBlueBlueGree

n

Green

Orange

Orenge

Name

Asmit

Pranita

Rekha

Akshay

Prajyot

Sanmati

Sushant

KrishnaHo

use

Vs

Green

Red

Time:

Time: 10

a.m.

Long jump

Lemon and spoon race

HouseRed RegBlueBlueGreenGreen

NameVijayaUshaSheenaRahulSwatiAshishSeeja

Time: 12 a.m.

.Running race

Long jumpNameSameerSwatiSeejaSandeepVijayaSuhas

HouseRed RegBlueBlueGreenGreen

Time: 11 a.m.

.Running race

Time: 10 a.m.

Name

Aditya

Phalguni

Bharat

Fatima

Roger

UmaSavani

Tejas House

BlueBlueRed RedGreen

Green

Orange

Orange

Tejas: But this does not help when we want to know which game starts at which time. We have to look at each and every list and then note down the timings. Moz: How will you organise this information?

Options to enter the number of rows and columns in the table.

Jyoti prepares the following chart for the sports day.

Schedule for sports day

EventThree Legged race 10 a.m.

12 a.m.11 a.m.

10 a.m.

Lemon and spoon raceLong jump

Running race

Starting time of the game

60

Jyoti: See how clearly the information is in a table!Moz: Correct. This means that the related data, if put together in a table is much more useful.

InfoThe intersection of a row and column is called a cell.

Click on ( table icon). Select the number of rows and columns by using the arrows. Click on OK to get a blank table. Inserting data in the table:

Click in the first row of the first column. Enter the heading for the column.Click on TAB to move to the next column. You can also use the mouse to move the cursor to any cell in the table.

SKILLS

CONCEPTS

A table is used to organize a collection of related data in rows and columns. The benefits of a table are:

It helps in finding information easily. Attracts attention of the reader. Has easy readability.

Tejas: Is it possible to insert an extra row or column? Moz: Yes. You can.

61

SKILLS

To add a row to the tableClick the last cell of the last row. Press the TAB key. A new row is added to the table. You can add as many rows as you want using this method.To insert a row in between the table, for example, between third and fourth row:Step 1: Click any cell in the row above which you want to insert a new row. In this case click a cell in the fourth row. Step 2: On the table menu, select insert and then row.

You will get the following window.

Step 3: Select the number of rows that you want to insert using the arrows. Since you want a row to be inserted above the fourth row select After. Then click on OK. For inserting columns follow the same procedure as above after selecting column from the insert menu.

62

Moz: The file on computer is called soft copy of your document. And the printout of the document is called a hard copy of the document. Jyoti: Are all files called soft copies?Moz: Yes. Whatever is saved on the computer is a soft copy.

Moz: Now, do you want to take a printout of the student lists and the schedule table?Tejas: Yes. Let me first save the document.Moz: Where is your document saved ?Tejas: In a file on the computer. Then I will take a printout.

Moz: Correct. Comparisons can be easily represented in tables and are easy to understand than when represented in a paragraph.

Basic Units of measurement

Physical quantity

Length

Mass Time

Electric current

Temperature

Meter (m)

Kilogram (kg)

Seconds (s)

Ampere (A)Kelvin (K)

Units

CONCEPTS

Comparisons can be easily understood if they are represented in a table.

InfoDocuments, images, etc., saved on a computer as a file is called a soft copy. Printout of these files is called a hard copy.

Moz: Where else are tables used?Tejas: My brother lists out things he has to memorize as a table or a list and puts it up on the door. Moz: That is a good idea! Jyoti: My cousin made a comparison chart for metric system. That way she says we can easily understand and also remember what we learn.

Tejas: I have seen people saying “ I will take a copy on my pen drive or a CD”. So then the copy on pen drive or CD is also a soft

copy. Isn’t it.Moz: Correct.

63

Info

A pen drive and a CD are called removable storage devices. You can carry them anywhere and use the soft copy of the work copied on these devices, on another computer.

Tejas: We can use what we have learnt today to prepare projects of other subjects.Jyoti: We can prepare lists, posters, charts, story writing, and much more.Tejas and Jyoti: Thanks Moz for teaching us so much about the computers.

Moz: I too enjoyed your company and have learned the exercises, yoga asanas. I have to now go to Anandavan. Do all the projects that I have prepared and have fun using the computers. See you next year. Chin Chinaki...

CONCEPTS

Any work saved on the computer is called a soft copy. Soft copy can also be saved on storage devices like CD and pen drive. A hard copy is a print out of the work that we do on a computer.

Lesson

Outcome

After you

have studi

ed this less

on, you

will be able

to:

Organise i

nformation

.

Understan

d the adva

ntages of u

sing lists

and tables

.

Insert bull

ets, numbe

rs, picture

s and

tables in y

our docum

ent.

64

State whether True or False.1.

Identify which of the following is a hard copy or a soft copy. Write the answer 2. in the space provided.

The print out of a document is called a soft copy. 1.

Bullets and numbering increases the readability of a 2. document.

Storage devices help you to carry your files anywhere and use 3. them on another computer. A pen drive helps you to format a document. 4.

Tables help you to organise a document. 5.

Train tickets, electricity and telephone bills are all examples 6. of hard copy.

WORKSHEETSBook V Lesson 7

True/ False

True/ False

True/ False

True/ False

True/ False

True/ False

65

Group these instruments according to the type to which they belong to and a. prepare a list. One example is given. Fill in the rest.

Reed: Flute 2. _ _ _ _ _ _ _ 3. _ _ _ _ _ _ _ 4. _ _ _ _ _ _ _1.

Percussion: Tabla 2. _ _ _ _ _ _ _ 3. _ _ _ _ _ _ _ 1.

String: Guitar 2. _ _ _ _ _ _ _ 3. _ _ _ _ _ _ _ 4. _ _ _ _ _ _ _1.

Three types of musical instruments are given below. The three types are3. instruments in which you blow air to make sound – Reed.i. instruments which are stuck or beaten to make sound – Percussion.ii. instruments that have strings which vibrate on plucking or rubbing iii.

with a bow and make sound – String.

Snake-charmer’s been Shehnai

Harmonica Ektara

Ghatam

Mridangam

GuitarFlute

Tabala

SarangiSantoor

WORKSHEETSBook V Lesson 7

66

Represent the information of the three types of instruments in a list format b. and also as a table.

Bholu is preparing for a quiz. He needs to memorize the cities on the 4. banks of rivers. The information is given in the table below.

State which is more appropiate to represent the information about the c. instruments. Give reasons.__________________________________________________________________________________________________

Yamuna

Ganga

Hoogly

Narmada

Tapti

Sabarmati

Mahanadi

Godavari

Krishna

Cauvery

Delhi, Mathura, Agra, Allahabad.

Hrishidesh, Hardwar, Kanpur, Allahabad,Varanasi, Patna, Bhagalpur

Calcutta, Haldia

Jabalpur, Hoshangabad, Bharuch

Bhusaval, Surat

Ahmedabad

Cuttack

Panchavati, Nanded, Bhadrachalam, Rajahmundry

Sangli, Satara, Srisailam, Kurnool, Vijayawada

Mysore, Srirangapatnam, Kumbakonam, Thiruchirapalli

Reed Percussion String

WORKSHEETSBook V Lesson 7

67

Preaper a list of the same information. One example is given. Fill in the rest.

Which format will help Bholu in preparing for the quiz? Give reasons.b. ____________________________________________________________________________________________________________________________________________________________________________________________________________

Yamuna: Delhi 2. Mathura 3. Agra 1. 4. Allahabad

WORKSHEETSBook V Lesson 7

68

The teacher is planning for a picnic. Tejas and Jyoti 5. have been asked to collect information about the place.

Help them to decide the format (paragraph, list or table) a. that they should use for each of the following. Also specify the necessity of a picture wherever necessary.

The teacher looks at the information given by the students and discusses the b. date, time and other details about the picnic. Now, the students are asked to prepare announcements, instructions etc., which are listed below. Suggest the format for each of these documents. Also specify the necessity of a picture wherever necessary.

Suggest format Paragraph/List/Table

A brief description of the place.a.

Interesting places to visit.b.

Bus and train schedule to the place c. with fare per person.

Bus and train schedule from the d. place to come back to school.

Picture (Yes/No)

WORKSHEETSBook V Lesson 7

69

Suggest format Paragraph/List/Table

Picture (Yes/No)

Collect the names of students who b. want to go to the picnic.

Schedule of the picnic which gives c. the various places to visit and the time of visiting these places.

Prepare instructions to be displayed d. on the notice board. The instructions are about time the bus starts, what students should wear, time when the students will return to school.

Prepare the announcement for the a. picnic.

WORKSHEETSBook V Lesson 7

70

Get bills of grocery items that your family purchases monthly. Note whether the items are arranged in alphabetic order. How many packets of each item were purchased? Is the cost of each item listed? Are discounts, if any, indicated in the bill? Open a text editor and make a list of items pritned on the bill as follows:

Edible items: I. foodgrainsi.

- dals, rice, flour, sugaroilii.

- mustard, olive, sunflowersnacksiii.

- bisucits, chipsdryfruitsiv.

- almonds, cashewnuts, raisins, datesothersv.

- jam, juice, butter

Soap and detergentII. bathing soapi. shampooii. detergentiii. utensil soapiv.

StationeryIII. colour pencilsi. pensii. note booksiii.

Group related items together, such as:

Mahaveer StoresMumbai

C. M. No. :

Particulars RateQty Value

Date:

Flour

Sugar

Olive

Snacks

Bisucits

Jam

Butter

Bathing soap

Pencils

Pens

Total 580.00

1

4

2

1

5

1

1

5

10

2

110.00

20.00

50.00

20.00

10.00

30.00

60.00

10.00

3.00

25.00

110.00

80.00

100.00

20.00

50.00

30.00

60.00

50.00

30.00

50.00

Book V Lesson 7

71

Open text editor and draw your school time table. You can insert pictures of games to indicate 2. the game period, tiffin box to indicate recess.

Get a daily newspaper and refer the section that gives details of differnt program 3. telecast on the television. Is this information arranged according to different channels? Draw a table to show what are the different programs you can choose towatch between 2.00 p.m – 4.00 p.m.

Prepare a directory of your class. List the names of students along with their addresses and telephone numbers. Now arrange this in alpahbetic order. You can also add pictures of each student across their names. Choose a name for your directory and add this as the title.

Group activity

Channel A

2.00-2.30

2.30-3.00

3.00-3.30

3.30-4.00

Channel B Channel C Channel D

Explore!Open a word processor file that has a short writeup. Take the 1. cursor to the first line and press F12 key on the keyboard. Discover other keyboard shortcuts.

Book V Lesson 7

72

Teacher’sCornerThe purpose of this lesson is to familiarize children with multiple ways of representing information, such as a list, table and picture.

Begin the class by asking students to observe the index of their textbooks. Ask them what is the inforamtion presented and why is it required? They might say that ‘the index tells us about what topics we will study, on which page number does each chapter begin’ and so on. Now present the information in the index as a paragraph [the teacher can do this on the computer and show the printout of the same to the students]. Ask the students which form do they prefer – paragraph or list to know the details about topics covered in the texbook. Question them on how they write an essay and most of them will say, that they write a paragraph. Explain that depending on what information you want to share with others, sometimes a list is preferred, while sometimes a paragraph is required. Demonstrate how to create a list on a computer.

Allow students to enact the first part of the lesson describing creation of the list in the class with appropriate interruptions to explain the relevant concepts.

Inform the students that sometimes the information is more clearly shown in a table. Refer their class time table to explain this. Teach them what is a row, a column and a cell. Ask them to mention some instances where they have observed information presented in tables. Demonstrate how to draw a table on the computer. Teach them how to add a new row or column to the exisiting table.

Allow students to read the skill boxes to understand how to create the table and tell the steps aloud while they observe you add a new row or column and enter the information.

Tell the students that they can also add pictures to the list or table they create. Demonstrate this to the students.

Get a print of the list and table prepared in the class and explain the concept of hard copy and sof copy. Emphasize that they can actually touch the hard copy while the soft copy is always seen through the medium of technology.

Summarize the lesson and give the students appropriate activities to practice preparation of lists and tables. Emphasize that they need to understand where a pragraph, a list or table is appropriate to present the information clearly to others.

Further Reading:http://www.beginlinux.org/course/view.php?id=11[this URL gives information from the manual for openoffice.org]http://wiki.services.openoffice.org/wiki/Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_list_(numbering)_styles[wiki for openoffice]

Book V

Lesson 7