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PolicyProof of Identity SDMS ID Number P2012/0179-036SDMS Title Proof of Identity – Policy – P2012/0179-036Effective From 1 October 2013Applies to Housing Tasmania tenants and applicants in Tasmania.Custodian Manager Housing OperationsSummary This policy outlines Housing Tasmania requirements relating to

proof of identity when applying for a Housing Tasmania home.Replaces Doc. No. n/aAuthor Area Housing Strategy – Social and Affordable Housing Policy UnitContact Manager, Housing OperationsReview Date October 2018

Policy Purpose Housing Tasmania requires proof of identity to confirm an applicant’s identity prior to allocating a property. The purpose of this policy is to provide information on what documentation is required to establish full Proof of Identity.

Policy Intent The intent of this policy is to ensure clients in need of housing assistance and support are provided with the information on the required documentation to confirm their identity to be eligible for a Housing Tasmania property. Clients must establish the identity for each member of their household over the age of 18 that is listed on their application.Clients must provide suitable proof of identity based on a 100 point identity check. This must be original proof of identity, copies will not be accepted.Document Points value

Original Australian Birth Certificate 70

Australian Citizenship Certificate 70

Australian Passport (current or expired within last 2 years)70

International Passport 70

Document of Identity from Department of Foreign Affairs and Trade

70

Australian Visa 70

Certificate of Evidence of Residential Status from Department of

Immigration and Citizenship

70

Certificate of Identity issued by Australian Government 70

Australian Defence Force discharge papers 70

Shooter or Firearm Licence with photo ID 70

Security Licence with photo ID 70

Security Licence with photo ID 70

Australian Photo Drivers Licence 40

Bank/Financial Institution card, statement or passbook (not cards40 of 6

issued by organisations other than banks, credit unions or buildingsocieties, building societies or account documentation issued bybanks/financial institutions outside AustraliaDefence Force Identity Card 40

Australian Divorce Papers 40

Educational Certificates 40

Australian Marriage Certificate (not church or celebrant issued certificates)

40

Name Change 40

Passport Issued outside Australia with a valid entry stamp or visa40

Proof of Age Card with photo ID issued by Government Agency40

Registration Certificate from a Professional Board (National or

state/territory)

40

Current Australian Trade certificate 40

Veterans Affairs Gold Card 40

Reference from Indigenous Organisation 20

Educational Report or Reference 20

Student ID Card 20

PAYG Payment Summary 20

Insurance Renewal 20

Tenancy Agreement or Lease 20

Medicare Card 20

Motor Vehicle Registration 20

Documents issued outside Australia(equivalent of Australian

documents listed or at least 20 points value)

20

Other Licence (not recreational fishing licence) 20

Rates Notice (less that 12 months old) 20

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Utility Account (less than 12 months old) 20

Electoral Enrolment 10

Other Financial Documents (not hire or lease agreements)10

Health Insurance Card 10

Motoring Association Card 10

Notice of Assessment (less than 2 years old) 10

Employment Records (not payslips) 10

Application This policy is applicable to all offers of properties made by Housing Tasmania. Emergency accommodation is not covered by this policy.

Difference of names Where there is a difference of names between evidence documents, or a change of name, clients will need to provide one of the following;

Marriage certificate issued by a Registrar of Births, Deaths and Marriages in Australia

Divorce paper ( bearing the name being reverted to); Deed poll (pre November 2000 in Tasmania); or Change of Name Certificate (post November 2000 in

Tasmania). For applicants who need to prove Residency Status, a

Certificate of Evidence of Resident Status or similar documentation from the Department of Immigration and Citizenship is required.

Inadequate Proof of Identity

Applicants who are unable to provide full proof of identity are ineligible for assistance with Housing Tasmania and may have their application cancelled.

Client Rights Having somewhere to live that is safe and affordable matters to everyone. The Tasmanian Homelessness Charter Guide is a statement of core values with many of the rights containing elements relevant to this policy:

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Treated Fairly: within this theme service principles include:Policies apply equally to everyone.

Discretion The area manager has the discretion to accept a lower level of proof of identity if they are satisfied with the circumstances surrounding the applicant’s inability to provide full proof of identity.This supports the creation of mixed communities which promotes social and economic opportunities for all clients.

Legal Framework This Policy adheres to the Residential Tenancy Act 1997 and the Homes Act 1935.

Exemptions Nil

Agencies are responsible for ensuring the appropriate application of this policy according to their funding contracts and agreements.

Disclaimer This is a statewide policy and must not be re-interpreted so that subordinate policies exist. Should discrete operational differences exist, these should be expressed in the form of an operating procedure or protocol.

Audit and Compliance

Failure to comply with this policy, without providing a good reason for doing so, may lead to disciplinary action.Compliance with this policy is outlined in funding contracts and agreements.

Procedures and Forms

n/a

Related Policies Eligibility for Housing Tasmania PolicyHousing Assessment System Policy

Glossary n/a

Policy Title and Version Proof of IdentityEffective Date 13Review Date October 2019

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Document Number P2012/0179-036Replaces Document Number

n/a

Custodian Housing Tasmania, Social and Affordable Housing PolicyApproved by Manager Housing Strategy

This Policy may be varied, withdrawn or replaced at any time. Compliance with this directive is mandatory for the Department of Health and Human Services. Please Destroy Printed Copies. The electronic version of this Policy is the approved and current version and is located on the Agency’s intranet. Any printed version is uncontrolled and therefore not current.

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