texas tech university health sciences center finance and administration property inventory
TRANSCRIPT
![Page 1: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/1.jpg)
Texas Tech University Health Sciences Center
Finance and Administration
Property Inventory
![Page 2: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/2.jpg)
• Annual Certification• Due June 30, 2008
• Property Inventory Web Site• Reports
• Features• Search by Asset Category• Search by Fixed Asset
Number
Property Inventory
![Page 3: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/3.jpg)
www.fiscal.ttuhsc.edu/
Select “Property Inventory”
Select “Property Inventory”
![Page 4: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/4.jpg)
Select “Menu”
Annual Inventory training presentation
![Page 5: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/5.jpg)
Select “Departmental
Reports”
![Page 6: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/6.jpg)
Select “Departmental
Inventory Listing”
![Page 7: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/7.jpg)
Click “Edit” for item you need to
correct
![Page 8: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/8.jpg)
Make needed changes
“Update” and then “Save My Changes”
Must be a valid room number
![Page 9: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/9.jpg)
To transfer an item to another department
click “Transfer”
![Page 10: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/10.jpg)
Select the receiving department name
Click “Submit”
The receiving department must also sign in and approve the transfer before the transfer takes effect
![Page 11: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/11.jpg)
Select “Items Not Yet Tagged”
![Page 12: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/12.jpg)
Enter property information and
location
Then “Update” and “Save My
Changes”
![Page 13: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/13.jpg)
Select “Missing Property”
![Page 14: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/14.jpg)
![Page 15: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/15.jpg)
To Report Lost or Stolen Property Select “Forms”
![Page 16: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/16.jpg)
Select “Lost or Stolen Property” Form
![Page 17: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/17.jpg)
Complete form and submit to:Shaun Avery
TTUHSC Property InventoryMS 6209
![Page 18: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/18.jpg)
Select “Lost and Stolen Property”
![Page 19: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/19.jpg)
![Page 20: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/20.jpg)
Select “Annual Certification”
![Page 21: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/21.jpg)
Select “Submit This Year’s Inventory Reports for Annual Certification”
![Page 22: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/22.jpg)
The name of the person responsible for the certification of your department’s annual property inventory should
be listed here. If this is not the person who should certify for your department, please notify Shaun Avery
After verification of correct inventory, “Submit for Annual Certification”
Your department’s property manager must sign in and approve and
submit the “Annual Certification” to
complete the process
![Page 23: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/23.jpg)
Select “Search Fixed Assets by
Category”
Or select ”Search Fixed Assets by Tag
Number”
![Page 24: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/24.jpg)
“Log Out” of system when you have
completed inventory updates, submission,
certification or searches
![Page 25: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/25.jpg)
Annual Certification• Verify all departmental property on
inventory list https://www.fiscal.ttuhsc.edu/propinv/Home.aspx • Note condition and location
• Perform edits in Property Inventory system to correct condition and location• “Update” and “Save My Changes”
• Submit transfers to other departments• Select receiving department• Submit transfer
![Page 26: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/26.jpg)
Annual Certification (Continued)
• Tag “Items Not Yet Tagged”• Provide information for blank fields
• “Update” and “Save My Changes”
• Attempt to locate “Missing Items”• Report “Missing Items” found to Property
Inventory Staff• Report departmental property not on
inventory list to Property Inventory staff
![Page 27: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/27.jpg)
Annual Certification (Continued)
• Complete and submit “Loss of Property” form for missing items at https://www.fiscal.ttuhsc.edu/propinv/forms.aspx
(Click on “Lost or Stolen Property” form)• Verify submitted changes to departmental
inventory in Property Inventory System• Submit “Inventory Report” for approval• Department head must approve and
submit “Annual Certification” of departmental inventory by June 30, 2008
![Page 28: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/28.jpg)
Property Inventory Contacts• Shaun Avery
[email protected](806)743-1888 ext 235
• Jerry [email protected]
• Carole [email protected](806)743-1888 ext 264
• Laree Bomar [email protected]
(806)743-1888 ext 258
![Page 29: Texas Tech University Health Sciences Center Finance and Administration Property Inventory](https://reader034.vdocuments.us/reader034/viewer/2022051418/56649f285503460f94c400c3/html5/thumbnails/29.jpg)
Texas Tech University Health Sciences Center
Finance and Administration
Property Management