texas collections inventory & needs assessment pilot danielle cunniff plumer, ph.d., m.s.i.s....
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Texas Collections Inventory & Needs Assessment PilotDanielle Cunniff Plumer, Ph.D., M.S.I.S.Texas State Library and Archives Commission
Society of American ArchivistsAugust 13, 2009, Austin, TX
City of Dallas, 2001.“Fair Park Mural Conservation Project.”Available at http://www.fairparkmurals.com
Texas State Library and Archives Commission, 2006.“Texas Legation Records (1836-1845).”Available at http://www.tsl.state.tx.us/news/legation.html
Lone Star Flight Museum, 2008.“AIC Recovery Team at LSFM.”Available at http://www.lsfm.org/aicrecoveryteam.html
Heritage Health Index
• Recommendations• Every institution recommits to providing safe
conditions for the collections they hold in trust• Every collecting institution develops an emergency
plan to protect its collections• Every single institution assigns responsibility for caring
for collections to members of its staff• Individuals at all levels of government and in the
private sector assume responsibility for providing the support that will allow these collections to survive
Heritage Health Index
• Recommendations• Every institution recommits to providing safe
conditions for the collections they hold in trust• Every collecting institution develops an emergency
plan to protect its collections• Every single institution assigns responsibility for caring
for collections to members of its staff• Individuals at all levels of government and in the
private sector assume responsibility for providing the support that will allow these collections to survive
Texas Planning Grant
• Partners:• Texas State Library and Archives Commission• Texas Historical Commission• Amigos Library Services• Kilgarlin Center for Preservation of the
Cultural Record, The University of Texas at Austin School of Information
• Texas Association of Museums• Texas Library Association
Texas Collections Surveys
• Texas Historical Records Advisory Board• 1978, 1985, 1995• 1996, “Too Lightly Esteemed in the Past”• 2006, Hurricane Rita Post-Disaster Survey
• Amigos Library Services• 1991, Needs Preservation Survey
• Summerlee Commission on Texas History, 1992• Texas Historical Commission
• 2004, “Summerlee Revisited”• Heritage Preservation
• 2005, “Heritage Health Index”
Pilot Survey Goals
• Create a master database of libraries, archives, museums, and government agencies
• Develop a survey instrument for a basic collections inventory and needs assessment
• Test the survey instrument with a stratified random sample of 200 institutions
Results from Heritage Health Index, 2005
Master Database
• 926 Museums and Archives• Texas Historical Commission• Texas Association of Museums• Society of Southwest Archivists• American Association of
Museums• Association of Zoos and
Aquariums• 805 Libraries (excluding schools)
• Texas State Library and Archives Commission
• Texas Library Association• 592 State and County
Government Agencies• Texas State Library and Archives
Commission 2,323 Total Institutions 5,626 other institutions excluded!
Survey Instrument
• Question Sources• Heritage Health Index Survey (2005)• CoSA Survey of Historical Records Repositories (1996)• Mid-America Arts Alliance Museum Needs Assessment (2008)• North Carolina Department of Cultural Resources,
Survey of NC Cultural Repositories (2000)• Advisory Board
• 11 members (4 archivists, 3 librarians, 4 museum professionals) • Selected questions, revised language• Beta tested survey on institutional collections
• Final Survey• 26 questions• 7 collections inventory, 9 needs assessment, 10 demographic
Pilot Test
• 200 Institutions• Stratified by region (Texas Senate
districts)• Stratified by type of institution
(museum, library, government)• Survey format
• Electronic (SurveyGizmo)• Supplemented by telephone
surveys where needed• Response rate of 85% overall, 70%
by strata• Focus Group
• Survey participants and advisory board
• Review survey results• Decide whether to proceed to
implementationhttp://txstatelibrary.collections.sgizmo.com
Contacts
• Danielle Cunniff PlumerTexas Heritage Digitization InitiativeTexas State Library and Archives [email protected]
• Laura CaseyMuseum Services ProgramTexas Historical [email protected]
• IMLS Connecting to Collections http://www.imls.gov/collections/
• Texas Connecting to Collections http://www.tsl.state.tx.us/lrs/projects/connections-grant/