Tetrathlon Guide

(Updated 2017)

Tetrathlon Guide Contents

I. United States Pony Club, Inc.

II. About Tetrathlon

III. Organizers

Timelines

Order of Phases

Rally Formats

Timing & Checking of Watches & Wheels

Running

Swimming

Shooting

Riding

Fencing

Ribbons / Medals

Costs

IV. Coaches

V. Tetrathlon FAQ’s

VI. Organizer Reference Guides

Omnibus Sample

Budget Sample

Fencing Scoring

Sample Riding Course

Tetrathlon Certificate

Sample Entry Sheet

Slip Rail & Gate Scoring Sheet

Sample Jump Scoring Sheet

Sample of Pistol target holders

Target Gun Information

I. UNITED STATES PONY CLUB, Inc.

VISION STATEMENT The USPC Program is available to and accessible by an intergenerational community of equine enthusiasts with a focus on youth through multiple means of delivery • An instructional program supported by mounted and unmounted lessons at all levels • Multiple forms of membership • Fully enabled by technology • Marketed to multiple audiences • Recognized and recognizable nationwide as the leader in Horse Management education • Trained and capable volunteers

USPC MISSION STATEMENT The United States Pony Clubs, Inc. develops character, leadership, confidence, and a sense of community in youth through a program that teaches the care of horses and ponies, riding and mounted sports.

THE USPC PLEDGE As a Member of the United States Pony Club, I stand for the best in sportsmanship as well as in horsemanship. I shall compete for the enjoyment of the game well played and take winning or losing in stride, remembering that without good manners and good temper, sport loses its cause for being. I shall endeavor to maintain the best tradition of the ancient and noble skill of horsemanship, always treating my horse with consideration due partner.

orsemanship with respect to healthcare, nutrition, stable management, handling and riding a mount safely, correctly and with confidence.

espect for the horse and self through horsemanship; for land through land conservation; and for others through service and teamwork.

ing others.

II. ABOUT TETRATHLON

WHY TETRATHLON IN PONY CLUB?

Tetrathlon is a sport that develops a strong body and a strong mind. In Pony Club we spend many hours teaching our young people how important it is to properly care for and condition their mounts. Likewise, we need to impress upon our riders that their physical condition is just as important as their horse’s and will greatly influence the performance of their equine partner. As competitors begin to condition themselves for a Tetrathlon rally, they will gain greater empathy for the horse they are also conditioning. It is a way for both athletes to work towards a great goal, together. As they work toward peak conditioning they will develop a bond perhaps not found in other Pony Club disciplines. Habits learned when young have the greatest success of staying with a person throughout his or her life. Such is the case with physical fitness. A majority of fit adults were fit children. Tetrathletes are some of the fittest competitors you will find in and out of Pony Club. USPC Tetrathlon provides a challenging competition requiring sound, practical horsemanship and general athletic ability. It encourages Pony Club members to broaden their interest in riding, condition their own bodies, and become multi-sport athletes. USPC Tetrathletes frequently continue into including Modern Pentathlon competition, which has ultimately provided a pathway to the Olympic Games. The Tetrathlon is scored in a manner similar to the Modern Pentathlon. Points are awarded in each event with the overall winner scoring the highest total for four events. I n T e t r a t h l o n t he maximum score which can be earned in any phase of the Rally is 1100 points. Hence 4400 points is a perfect score. One of the special highlights of the Tetrathlon program is being part of the Pony Club International Exchange Program. The exchange takes place every other year and is alternately hosted by Pony Clubs throughout the world. Members who qualify for a team become ambassadors of the USPC.

SHORT HISTORY OF THE SPORT

Tetrathlon i s derived from the Modern Pentathlon originated by Baron Pierre de Coubertin, the father of the Modern Olympic Games, during the first decade of the 20th century. In designing the Modern Pentathlon, de Coubertin incorporated the traditions of the classical Greek Pentathlon, one of the oldest sporting events of the Greek Olympics dating back to 708 BC, and modernized the events, hence the name. The five events de Coubertin selected for the Modern Pentathlon were those he considered to be most representative of the skills necessary for a military courier of Napoleonic France to carry out his duties: riding a strange mount, fencing with epee, pistol shooting, swimming, and cross-country running. Tetrathlon as a Pony Club competition originated in England and was introduced to the USPC in 1972 when Lt. Col. Patrick Langford, then Chairman of the British Pony Club, was a guest at the USPC’s Annual Meeting in New York. A number of District Commissioners and Regional Supervisors in attendance felt the idea had merit. Not much later, many USPC Regions began offering Tetrathlon competitions. The first USPC Tetrathlon Championship was in 1974 at the Modern Pentathlon Center at Fort Sam Houston, Texas. From 1975 through the early 80s, Tetrathlon competitions were held at the Kent School in Connecticut. Today, Tetrathlon is an established discipline at all USPC Championships.

III. ORGANIZERS

A Timeline to Consider

TASK NAME PHONE

10-12 MONTHS BEFORE

Set a date for the rally.

Determine suitable locations.

Find a pool, Confirm lifeguard availability

6-9 MONTHS BEFORE

Choose & Confirm your volunteers (see the list below).

Craft a budget and then determine entry fees (See App).

Create the Tetrathlon Omnibus, Define 1 or 2 day rally (See App.)

Establish an opening and closing date.

Procure Slip Rail & Gate or arrange for construction

Confirm CHMJ & Assistants with dates

Determine what equipment you might need for your facility i.e. Radios, SJ fences, loud speaker system etc.

Order ribbons and medals.

Book facilities, Horse grounds, pool, lifeguard, Fencing etc.

3-6 MONTHS BEFORE

Arrange hold harmless insurance with all venues (Done by region).

Order Porta Johns or confirm bathroom facilities

Consider manure disposal method and make plans accordingly.

Notify local EMS personnel about the rally and its dates

(Confirm EMT & tell them who your EMT will be).

Post omnibus on regional website and distribute to Tetrathlon committee and those who wish to compete

1-3 MONTHS BEFORE

Construct a program for your rally that includes, at least, all

competitors’ names, pinny numbers, club names, divisions and

Times: Horse Inspection, Turnout Inspection, ride, run, shoot &

swim.

List all volunteers email & cell phone numbers in case of emergency

Confirm facilities bookings and make arrangement for visiting staff

Ensure you are familiar with the current rulebook, in particular rules governing ground juries and protests

Determine who needs stabling and for how long. Coordinate with stabling host(s).

1 WEEK BEFORE

Check with visiting staff on arrival times and provide directions

Print scoresheets, course plans, labels etc.

Build SJ course, mark running course and prepare facilities

Check weather conditions and advise DC’s and competitors

The Tetrathlon Guide is not a substitute for the current Tetrathlon rules, although, it is intended to help rally organizers develop a successful Tetrathlon program. Organizers are encouraged to be flexible, as we want members to participate and begin enjoying Tetrathlon.

At the Regional level, the Organizer may include divisions that fit the needs of his / her competitors. Specialized Divisions, such as Sport, Non-Qualifying, etc., can be created for older kids or for those competitors not ready for the requirements of their age group (i.e., jump heights, swim and run distances). At a Regional Qualifying Rally, organizers are free to be as flexible as possible to ensure competitors can compete in a non-qualifying division as long as it is deemed safe.

If a competitor is trying to qualify for a National Championships, then they must compete at the standards and levels outlined in the Rulebook. This includes the Novice, Intermediate, Junior, and Senior Divisions.

It is at the discretion of the Organizer as to how the non-qualifying divisions are setup or for those

members who wish to participate but are not intending to qualify for Championships. For instance,

it’s not unusual for Mini-Novices to shoot from five meters instead of ten. If a senior girl does not

want to run 3,000 meters let her choose her own distance with the understanding she will not be

eligible to qualify for Championships or awards for that phase. These are only two examples but an

imaginative Organizer can come up with a myriad of ways to allow non-qualifiers to compete at a

level they are comfortable.

In summary, the Organizer may create divisions at the Regional level to include all competitors. Consideration must be taken to keep the age and ability similar when creating non-qualifying divisions.

Competition Schedule – suggested order of phases

There is no prescribed order of phases in a Tetrathlon competition, but locating and booking a

swimming pool will likely be a key factor in determining the order. Locating a pool facility should be

done as soon as you determine you are going to host a rally. Once that has been done the order for

riding, running, and shooting phases may be determined.

Give early consideration to your “team.” Tetrathlon is heavily dependent on volunteers. Indeed, the

number of volunteers directly affects the success of a rally. Here is a sample list of the positions you

will need to fill:

• Volunteer Coordinator to round up the volunteers • Technical Delegate • Chief Horse Management Judge • Riding Judge who is familiar with Tetrathlon’s rules • Chief Scorer and scorers for each phase • Secretary (must be computer literate) • Warm-up Steward • Four Phase Stewards (Provide rules and clarify responsibilities) • Timers for riding (especially the slip rail and gate), swimming and running

• Spotters for running • Scribes for riding and running • Scorers for shooting • Target retrievers for shooting phase • Shooting Range Officer (If outdoors provide tents for shooting for Rain/Shade protection) • Swimming Clerk of Course, Referee and Starter, Lifeguard • Concessions Volunteer • Ribbons & Medals Volunteer • EMT on site for the riding phase and on call for all other phases

• Veterinarian & Farrier (on call)

• Running / Riding Course design if required

Of course, the same people will likely fill many of these roles, but nonetheless you must fill these

positions early.

Obstacles for the jumping phase need to be located and are typically show jumping obstacles.

The slip rail and gate are unique to Tetrathlon. They are not difficult to build, just time consuming.

The dimensions for both the slip rail and gate can be found at the end of the Tetrathlon guide or the

rulebook. Make sure that you have an adequate number of sandbags to stabilize the gates. Test

ahead of time!

Tetrathlon competitions have generally been held over a two day period and this is certainly the best

way to run the schedule when the event is when part of a combined rally. When held as a separate

competition, competitors move from phase-to-phase at a reasonably fast pace, eliminating much of

the “down-time,” getting everyone through the awards ceremony and on their way home by mid- to

late- afternoon of the second day. This is not to say, however, that two events must be done on one

day and two the next. On the contrary, if the venue(s) allow for it, it is reasonable to have two of the

skills events (riding and shooting) on the same day along with either swimming or running. This

allows for a one and one-half day rally. With smaller number of entrants it is possible to organize an

event in a single day or an evening and a day. For example, swim on Saturday evening, run Sunday

morning, shoot and then ride last.

Ideally, venues for the ride, shoot, and run should be within easy distance of each other, permitting

competitors to move easily from one phase to another. This not only saves time and transportation,

but it also permits the overlapping of phases to save some additional time. Example: Seniors,

Juniors and Intermediates may shoot while Novices and younger non-qualifiers run then they switch

phases. Farm, competition center, school or college campus, public recreation facilities, or a

combination of these works well, in particular if a swimming pool is part of the complex.

The amount of available stabling is another factor that will determine the order of phases. More often

than not, a location picked for the proximity of running, swimming, and shooting facilities will not

include stabling. For this reason, many regions start with the riding phase on the first morning and

simply use a nearby open field that has trailer parking adjacent to the riding course. It should be

noted that the horses may be released to travel home by Horse Management and need not be on

the grounds for the entire competition. Be sure to discuss this with your CHMJ prior to the rally!

The following is an example of a typical phase order. Again, this may be modified based on the

venue, time of year (in the late spring it may be possible to hold an event on Friday night) and any

other potential issue.

MULTI DAY FORMAT: DAY 1

Prior to commencing the rally, plan to meet with the CHMJ, TD and phase stewards before your

formal briefing to go over any last-minute items and review the order of the briefing and topics to be

covered.

The Organizer’s Briefing is an excellent occasion to set the tone for the competition: introduce

yourself and your team and stress the importance of having fun and being safe and anything that is

particular to the venue. Moreover, this is an opportunity to identify the unique aspects of our sport

(like a one-day HM rally) and the logistical issues involved (such as providing maps to the pool and

gun turn-in requirements).

It is highly recommended that riding occur the morning of the first day (usually Saturday). This allows

for a “one day HM” rally, per the Horse Management Rulebook, and affords those who live nearby

the opportunity to get their mounts home early. Note, if you elect to release the ponies before the

end of the rally, it should be stated in the omnibus and recommended to be part of the Organizers

briefing explained by Horse Management.

It is common, and a lot of fun for the competitors, to have a party at the pool following the swimming

phase. This is also a good time to award the ribbons from the first two phases. It will cut the time of

tomorrow’s award ceremony by a great deal. The ribbons/medals volunteer has to be prepared for

this short ceremony.

DAY 2

Early the next morning (Sunday) the competitors arrive for shooting and running. They may be held

concurrently as mentioned previously. During this time it is important for the Ribbons/Award

volunteer to start organizing the ribbons (more on this in a later chapter). Once the running and

shooting are done it is time for the awards ceremony. A well-organized rally will be completed by 2

or 3pm on Sunday and will make many parents happy (a happy parent is a volunteer). See example

Omnibus in appendix.

SINGLE DAY FORMAT: DAY 1

Typically moving in the prior afternoon and finishing by 6pm the following evening single day formats

have been completed with up to 35 competitors.

Prior to commencing the rally, plan to meet with the CHMJ, TD and phase stewards before your

formal briefing to go over any last-minute items and ask for inputs to your briefing.

The Organizer’s Briefing is an excellent occasion to set the tone for the competition: introduce

yourself and your team and stress the import of having fun and being safe. (After all, this is for the

members, not us.) Moreover, this is an opportunity to identify the unique aspects of our sport (like a

one-day HM rally) and the logistical issues involved (such as providing maps to the pool and gun

turn-in requirements).

The move in and Briefing are normally completed on the evening prior to the event (Typically

Friday). Walking of courses is open and it is encouraged a mandatory walk of the run course be

completed. Rally packages including schedules, course maps, written test and numbers are

distributed. If fencing is being held as an additional event this is completed on this evening after the

briefing and course walks.

Early the next morning (Saturday) the competitors arrive for Horse Inspections, shooting and

running. They may be held concurrently depending on number of entries. Once shooting and running

are completed the riding phase begins, written tests are completed by the end of the riding phase.

HM part of the rally concludes at the end of the riding phase before competitor’s move off for the

swimming phase allowing scoring to be completed except the swim scores.

Following the riding phase everyone should proceed to the pool. It is common, and a lot of fun for

the competitors, to have a party at the pool following the swimming phase. On completion of the

swimming phase final scores are posted on the grounds and awards ceremony cam be completed

after protest times have been completed. See example Omnibus in appendix.

TIMING

Each of the four Tetrathlon phases requires some form of timing, all of which can be done with

simple battery operated start/stop/split watches which are available at local electronic or sports

equipment stores. The usual cost is generally under $25.00. The watch must have a start/stop/start

button and a return/split button. If there is a “mode” button at the top center, this can be ignored for

Tetrathlon purposes. If available, buy light or bright colored watches, rather than black or dark blue,

for the quick spotting of timers. Yellow is good because it takes black permanent marker for the

owner’s name. The organizer should have at least 13-15 such watches lined up for regional or

national competitions, most of which are needed for the swim phase.

In order to save on expenses, stop watches may be borrowed from the swimming pool, other Pony

Club disciplines or friends. Many cell phones also have a built in timing app. Whatever timing

device is selected, accuracy and redundancy are important; no one wants a wrong or “lost” time.

Checking Watches & Measuring Wheels

The Organizer or another knowledgeable person should check the accuracy of the watches well

ahead of the competition. Because a watch starts, runs, and stops does not mean that it is timing

accurately. To check the watches for accuracy, hold two watches with start buttons-to-start buttons

(against each other) and pressing for the simultaneous start of each watch. When the two watches

have run for about fifteen minutes, reverse the procedure to stop them. The two recorded times

should be within three to five hundredths of a second of each other. If they are not, check each

against either of two that have checked out to be the same – or very nearly so. By checking all

watches stem to stem, it becomes apparent which ones are not timing accurately. Battery

replacement may or may not help. Be a bit wary of wristwatches that have a stopwatch function. You

have had no way of checking their accuracy. Additionally, the watch face and start-stop control

buttons are usually very small and difficult to deal with reliably. An exception would be the large-

faced timers used by eventers during their cross-country phase.

A word of caution about using stopwatches in bright sun; watches that are left face up on a table in

bright sun will often “cloud over” and times will be blurred and unreadable. Avoid this problem by

having watches hung on the neck lanyard between uses or turned upside down. Fortunately, blurred

watches eventually recover when taken out of direct sunlight.

It is important to check the wheel calibration used for measuring the Show Jumping and Running

courses, a badly calibrated wheel or one that is inconsistent will cause problems when laying out

and measuring courses.

RUNNING PHASE

Tetrathlon running is easy to organized and execute. After the entries have all been turned in, the

organizer will know the competitors in each division and what courses and distances will be needed.

Make sure there is a "wheel" to measure the courses well in advance of the competition. Determine

if the wheel measures in meter or yards. Tetrathlon running courses are measured in METERS.

Flagging any course is extremely important. Use chalk (or bright spray paint) on the ground line for

start/finish. Use red and white flags keeping the red on the right and white on the left for the entire

course; once a runner passes through a pair of flags the next set of flags should always be in

eyesight from the last set of flags. Also, it is advisable to have spotters along the running course not

only to ensure the competitors don’t cut corners but also to track, in writing, the sequence in which

they pass the spotter’s point of reference. It’s not unusual for runners to pass one another. Also if

there are timing problems or inquiries these tracking logs will help to resolve them. Finally, have four

people at the finish line: two timers, one scribe and one to read the competitor numbers to the scribe

as they pass the finish line. This, too, will help resolve inquiries. Posting a course map and having a

mandatory course walk to avoid any confusion is a good idea. Have refreshments and certainly

water at the start and finish.

Several types of running courses are recommended. One is a measured 500 meter circle for the

lower divisions. Another is a 1,000 meter circle which can be used for other distances by having the

competitors circle around a number of times depending upon the distance to be run. And last, an

easy course to setup is an "outback" which is measured 1/2 the distance going 'out' from the start

and 1/2 the distance going 'back' to the finish. In an outback the start and finish are side by side. In

an outback design you will need more red flags because the inner white flags are used on the way

out and back. Simple jumping obstacles along the running course can make it more fun and

interesting; if these are used it is recommended they become mandatory passages and flagged as

such.

There are a couple types of starts for Tetrathlon running including a group start or an individual start.

In all cases you should start each distance separately. The start you select may depend upon the

number of competitors. Avoid mixing different distances in the same start. Create a start order for

each group by distance to run with the longer distances first.

In a group start everyone lines up, the whistle blows, the stop watches are started and times are

recorded for each competitor’s number as they cross the finish line. Redundancy is important in the

case of a malfunctioning watch.

In an individual start runners are lined up prior to each race using the by start order which can be

numerical in division, girls, then boys, and distance. All watches are started together with two

watches minimum at the start and two watches at the finish. It is critical to keep competitors in the

start order until the start. Each runner is then started in order. The first runner starts at one minute

and the second runner starts at two minutes, the third runner starts at three, etc. When the runner

crosses the finish line the competitor’s number and time are recorded. You then subtract the start

time from the finish time and result is the time on course

Timing the running phase is done from a running watch, with runners starting at one-minute

intervals. Four to five watches are recommended and a practice session for timers, as described

above for swim timers, should be conducted. The Starter lines up the runners, usually numerically by

program number, and tells the first runner he or she will start in “about” a minute. The starter then

gives the timers the 5-4-3-2-1-go command to start their watches. After checking that all watches are

running, the starter then gives the first runner a one-minute count down, starting at 30 seconds, then

15 seconds (45 on the watch), 10 seconds (50 on the watch), and (starting at 55 on the watch) 5-4-

3-2-1-go.

Note that the first runner starts on minute “one”…not zero. This guarantees that all watches are

running for the start and also facilitates simple subtraction of the start minute from the finish time to

figure the elapsed time that will be applied to the running rules charts for point scores.

Ensure two or more watches are used to time each runner, both times are recorded. This is in the

event of a failure, times can be retained by a second device.

Timers at most Tetrathlon competitions will be volunteers from the parent and spectator group—

some are experienced, others need training. It is a good idea, therefore, to conduct a timers’ training

session before their event. In either case, explain to the group the correct buttons to start, stop and

clear their watches. Have the timers practice from the “five-four-three-two-one-go” command.

Swimming Phase

In general the swimming phase of Tetrathlon can take the shortest amount of time if the pool has

been scheduled and available at the prearranged time. Determine early on whether the pool is in

meters or yards and ensure there will be a lifeguard on duty during the rally. Ideally there should be

no other swimming event taking place. This will decrease the noise level and subsequent confusion.

In most cases competitors in Pony Club Tetrathlon are arriving from the barn and need to be told to

wear clean shoes into the facility; locker rooms are not the place to change out of barn boots.

Check if pool is in yards or meters (affects scoring). Diving blocks and lane lines should be setup

prior to the beginning of the warmup period.

Ensure your swimming phase steward is able to clearly communicate his or her commands to the

competitors and spectators. A bullhorn or starting system with a speaker is very helpful. The Clerk of

Course plays a key role in the flow of the phase. He or she must have swimmers ready to go and at

the “blocks” when the previous heat is finished. Having the competitor’s name, division, distance to

swim, heat and lane number on an index card will be very helpful (Pre-printed labels makes this

easy preparation).

Warmup should include dedicated lanes for practice laps and dedicated lanes for practicing dives

and starts. Warmup can last a long period of time although this depends upon the number of

competitors and their experience. Thirty minutes or less is most likely ample time for warm up and

also depends upon how long the pool is available. Try to establish a time in the omnibus that will

allow everyone to leave the barn and arrive at the pool simultaneously.

The entry form submitted by the DC or club should include a swimmers estimated time for the

distance they are to swim. Once you have all the entries and have determined the totals number of

competitors in each division and know the number of lanes in the pool which are available you can

establish the number of heats. Heats are setup grouping similar swim times for the distance to be

swum together so that the times are in somewhat close proximity with the faster swimmers in the

middle lanes. Ideally boys swim with boys and girls swim with girls, although in some competitions

boys and girls are mixed in order to fill up lanes or if there are limited numbers of competitors. Not

all lanes need to be used in every heat. You do not want to mix distances within a swim heat; all

swimmers in a heat should swim the same distance. You can have different divisions in the same

heat if they swim the same distance. Look at your entries and determine what works best for your

competition and Region.

Currently, Tetrathlon has no established form for Heat Sheets or Competitor Cards. Heat sheets are

a planning and administrative tool prepared after all the entries are received well in advance of the

competition. In general heat sheets state the heat number, distance, division, and list the swimmers

names in the heat and their assigned lane based upon the time provided on the entry. Competitor

cards can be handwritten or printed and prepared on a 3 x 5 index card and should include the

competitors name, division and competition number, heat number, assigned lane number, distance

to swim and a place for timers to record times. We pass out competitors cards after warm up during

a pre-race meeting and line up all the competitors in order of go and start one race right after the

previous race finishes and after all times have been collected.

Sample Heat & Timing Cards:

HEAT 1: (100 Yards, Intermediate girls) • Lane 2 – Sue Smith

• Lane 3 – Meg Smith

• Lane 4 – Alice Smith

• Lane 5 – Annie Smith

HEAT 2: (200 Yards, Senior boys) • Lane 2 – Joe Smith

• Lane 3 – Scott Smith

• Lane 4 – Rick Smith

Sample Competitor 3x5 index card: Joe Smith -- Heat 2 Lane 2 (200 yard – Senior boy #4) TIMER 1_______________ TIMER 2_______________

Timers at most Tetrathlon competitions will be volunteers from the parent and spectator group—

some are experienced, others need training. It is a good idea, therefore, to have the swimming

Steward conduct a timers’ training session before their event. In either case, explain to the group the

correct buttons to start, stop and clear their watches. Have the timers practice from the start

commands given by the phase steward.

For timing the swimming phase, the start button is depressed at the sound of the starter’s gun,

whistle, or buzzer. It is stopped when any part of the swimmer’s body touches the wall at the

completion of the final length. There should be a minimum of two watches for each lane in the swim.

Both timers’ times, to the nearest hundredth, are written on the swimmer’s heat-lane card. Times are

averaged for two watches, usually by the scorer, and the middle watch time is used if three watches

are used per lane. Watches should not be “cleared” (returned to “zero”) until the Referee says to do

so, in case there is a timing problem. To ensure watches are cleared before the next heat, the

Starter will always ask “are the timers ready?” before putting swimmers on the blocks. As a hedge

on watch malfunction, two spare watches should be started with the starters signal. If a regular

timer’s watch fails to start on the signal, that timer simply holds up his or her faulty watch and one of

the spare watch timers steps in. Times to the hundredth are rounded up to the next full second by

the scorer and are converted to points, using the appropriate charts in the rulebook. Heat-lane cards

are retained and are sent to the phase scorer and afterwards to the chief scorer. Competitors can

view the time cards but not touch or retain them. The faster times to the nearest tenth or one-

hundredth, is used to break ties for swimming phase ribbons.

Indoor/Outdoor Swimming Pool Safety. Lightning’s behavior is random and unpredictable. We

recommend a very conservative attitude towards it. Preparedness and quick responses are the best

defenses towards the lightning hazard.

Swimming pools are connected to a much larger surface area via underground water pipes, gas lines, electric and telephone wiring, etc. Lightning strikes to the ground anywhere on this metallic network may induce shocks elsewhere.

The National Lightning Safety Institute recommends the following swimming pool safety procedures:

1. Designate a responsible person as the weather safety lookout. That person should keep an eye on the weather. Use a "weather radio" or the Weather Channel or other TV program to obtain good localized advanced weather information.

2. When thunder and/or lightning are first noticed, use the Flash-To-Bang (F-B) method to determine its’ rough distance and speed. This technique measures the time from seeing lightning to hearing associated thunder. For each five seconds from the flash until the bang, lightning is one mile away. Thus, a F-B of 10 = 2 miles; 15 = 3 miles; 20 = 4 miles; etc. At a F-B count of thirty or less, the pool should be evacuated. People should be directed to safe shelter nearby.

Pool activities should remain suspended until thirty minutes after the last thunder is heard. Why take a chance with lightning?

Shooting Phase

Safety must always be the first discussion when educating and coaching our members in a

Tetrathlon competition. Many people are unaware of the fact we use air pistols that should be

handled with care and always pointed down range. The shooting range should be clearly marked so

that no confusion exists where the pellets are being fired. Air pistols not being fired should have a

Clear Barrel Indicator (CBI) inserted in the barrel and showing at least one inch of line is visible at

both the breech and muzzle end. Ricochet should always be a concern; take necessary precautions

to cover all target stands with foam absorption material. Protective eye wear is required. Find

someone with experience with firearms to coach and run competitions who is comfortable around

guns and who will take control of the range, such as a police officer. While we have had few injuries

in our shooting activities it will only take one severe incident to ruin our great reputation within Pony

Club. Safety on the range is paramount so find someone who is aggressive in this respect.

Particular attention should be taken when competitors are loading guns to ensure that guns are

facing down range at all times. Accidents are most likely to happen when handling guns during

loading, especially if a younger competitor loads the gun and holds it sideways because it is difficult

to load. It is advised for younger competitors to have adult loaders both due to safety and to prevent

the competitor becoming over tired.

Brief all competitors on aspects of safety before the beginning of each group of shooters.

Consider pre-labeling each competitor’s target with name, pinny number, heat and whether it is a

practice heat or for competition.

Seniors should shoot first and will take the longest amount of time. Use the ISSF Approved 10-meter

Air Pistol Target (NRA B-40). A good website to order targets is www.championshooters.com.

While the USPC Tetrathlon Committee does not recommend any one air pistol, consideration should

be given to Tetrathlon rules Article 69(3) describing specifications. Websites to order air guns

include www.pyramydair.com and www.airgundepot.com . More websites exist; however, many

local gun dealers will either carry air guns or can order them (same with targets). It is important for

the pistol to be the correct size and fit (left or right hand). Actively competing Tetrathlon Pony Club

members who have competed before or in Championships may also have insights. Experienced

coaches can help make the correct decision.

The range officer, using a single stopwatch, can handle all timing required in the shooting phase.

The rules spell out times allowed for practice rounds and firing for record at levels. Encourage

competitors to view completed targets, although they are not allowed to touch or retrieve them.

Targets are given to the phase scorer and afterwards to the chief scorer.

Riding Phase

The jumping course uses Show Jumping obstacles plus the slip rail and gate.

Qualifiers must jump to the division standards they are attempting to qualify. Non-qualifying

divisions may be adjusted (i.e. eliminate the gates) to local demands and conditions. However, if

you have many competitors consider using two rings, one for non-qualifiers and the other for

qualifiers or those choosing to ride the slip rail and gate. You can even have them ride concurrently,

which will speed things up. Keep in mind you will need two judges and another timer and set of

scribes. Start jumping with the highest division first and then lower the jumps; it is far easier to

breakdown a course than to construct one. Your riding judges MUST be familiar with the Tetrathlon

rulebook.

Encourage your more advanced Tetrathletes to practice cross country jumping and eventing. In

some countries the Pony Club Tetrathlon International Exchange program jump in the open over

cross country jumps using unfamiliar horses which require more preparation and Pony Club

certification.

Considerations for Riding phase

Prior to the event and on completion of the SJ course design ensure there is enough

appropriate equipment to build the course in a safe manner.

It is highly recommended to have extra poles and standards available along with building

materials and tools to ensure that if a fence, gate or slip rail is broken it can be repaired

quickly.

The riding phase can be one or two rounds as describe in the rules and will depend on timing

schedule and day format.

Double check gate and slip rail orientation to ensure compliance with the rules on opening

direction.

Course design should reflect a show jumping course discipline

Ensure extra copies of course maps are available with scoring sheets for both the phase

steward and riding judge.

TD must have access to all current rules books referenced, USPC Tetrathlon, USPC HM,

USEF Show Jumping.

Ensure timers in ride phase are well briefed and conversant with the rules in event of the

different aspects of timing which include, Timing the round, Timing gate and slip rail, time to

rebuild a fence etc.

Ensure the CHMJ provides expectations and requirements of the competitor during the briefing to

ensure horses are looked after correctly, especially as competitors who are competing in different

phases are still required to take proper care of their mounts.

Timing for the riding phase involves timing each rider from the start line of the course to the finish

line of the course, accounting for the time it takes to rebuild a fence a rider must retake, timing each

rider’s attempt to negotiate the slip rail and gate obstacles, Six watches, which include a spare kept

at the judge’s table, are needed: two are for the round timers (one is “official” time, the other is back-

up), one each for the officials at the slip rail and gate, and one next to the judge to note the time from

start signal to the start line crossing, time out to repair or re-build a fence, and the timing of

resistance anywhere on the course. The judge has enough to do and should not be asked to time.

TIMING THE ROUND – Unless the start and finish lines (often the same line) are directly in front of

the judge’s position, the round timers will have to be located near the start-finish and will have to call

in or radio, depending on the distance, times to the judge. Another system, probably less accurate, is

to have the timers at or near the judge’s table and have someone near the start and finish to drop an

arm or flag as the rider crosses the lines. Time starts when the horse’s chest crosses the start line

and stops when the horse’s chest crosses the finish line.

RESISTANCE ON COURSE – The same timer, sitting near the judge, records any resistance.

Obtaining the Time Allowed (TA) and Time Limit (TL) This is far easier than it appears. The TL is based on the length and speed of a course by division. Time is added to allow for negotiation of the slip rail and gate (15 seconds each). The TL must be clearly shown on the plan of the course. TA = Length of course/speed + 30 seconds. Therefore, if a course measures 850 meters and the speed for the given division is 325 meters per minute the equation would look

like this: TA=850/325+30=3:07. (Note: when doing your calculation remember you are dealing with

a percentage that must be converted into minutes, base 60. In the above example you will get 2.61

when you divide 325 into 850. That equates to 2 minutes and 61 percent of a minute which really

means 2 minutes and 37 seconds [multiply .61 x 60 and you get 37]).

The TL is simply TA x 2. In the above example the TL would be 6:14.

FENCING

Fencing as an option in Pony Club Tetrathlon is a great idea and allows the opportunity for members

to experience all the Modern Pentathlon sports. Local Pony Clubs have worked with their Regional

Supervisors and offered fencing as an optional event, not included in the total Tetrathlon score,

during a qualifying Tetrathlon Rally. Fencing awards can be awarded separately. It is important to

have one knowledgeable person in charge; possibly there is a parent who fences or knows of a local

club willing to help. Preparation of all fencers is important so the competition runs smoothly; it is a

good idea to require members to have some experience prior to the competition. Minimally this

could be getting together a couple times in an organized lesson. The main idea here is that

members have some preparation before the competition begins so it runs smoothly. We should not

expect expert fencers but we should expect responsible fencers. Organizers will need a bout order

for the number of fencers involved. Fencers are assigned a number they remember so when their

bout is announced they are ready to fence. Parent volunteers help move the fencers on and off the

fencing strip and, if available, assist with the electronic scoring wires.

See bout order, format and sample scoring in reference Appendix.

Alternatively, you can also host a fencing clinic during the rally. This a great way to introduce kids to

the fifth element of Pentathlon, and it serves as a great activity in the evening of an overnight rally.

Local fencing clubs are usually eager to introduce the sport to prospective new members, and will

usually come do a clinic at little or no cost to the club.

RIBBONS/MEDALS\Certificates

This can be a daunting task since we compete both individually and as teams. It is up to you how and what awards are to be presented. Here is a typical scenario:

Example Awards

Individuals: Phase awards 1-6 within division

Teams: 1-6 in overall team awards, 1-6 HM overall team awards

Specials: Can be perfect HM score, Equitation awards, and Perfect phase awards. These are “fun” awards and very popular.

Another consideration is to award a plate or cup to the top scoring boy and girl from your region.

This is nice recognition to the kids from your region and will encourage greater participation in the

future. A recent phenomenon is instead of awarding ribbons for each phase is to craft a nice

certificate with either your region’s logo in the middle or USPC’s. In each corner of the certificate

would be the competitor’s score and place of each of the four phases. This saves a lot of money.

Certificates: See the example at the end of this organizers reference guide.

Championships: Awards are established by USPC and the Tetrathlon Committee.

COST

It is not unusual to lose money from your first rally. You major costs will be from renting Porta Johns,

renting the facility, paying certain individuals (EMT and riding judge), travel for official(s), ribbons and

medals, and concessions. It may even cost you to have the manure removed. Income is derived

primarily from two sources: entry fees and selling of concessions. Consider making hats, T-shirts,

bags etc. that have the name of your rally on it. DO NOT put the year on any item in case you have

any left over…you can sell them the following year.

It is important to establish a robust budget to ensure all costs are considered, see sample in

Reference Appendix.

The key to a well-organized rally is to be flexible. The aforementioned phase order is simply the

typical Tetrathlon rally. Do what makes the most sense, logistically, economically and in the best

interest of the competitors.

IV. COACHES Coaches are important in any sport and cannot be overstated in a multisport activity like Tetrathlon. The best coaches are sometimes older experienced Tetrathlon or Pentathlon competitors or even members who formerly participated in Tetrathlon at the Regional, National or International level. They understand the demands of the sport and have personal experience putting together what it takes to compete. That said, if your club or center is not fortunate enough to have experienced members you may have family members who have experience in the individual phase. This is a good place to start. Organizers should be familiar with coaching rules in the current rulebook

V. TETRATHLON FAQ’s

Guns Information What Gun is best for shooting?

Not all guns are best for all kids. It is best to class them by age, or size and strength and then by capability. While a bad gun will hurt a competitors chances of scoring, an expensive top quality gun will not help a beginner shoot better. For Tetrathlon there are several good guns under $300 that will take the competitor as far as they need to go. For younger competitors, weight is a more critical factor than overall precision.

When a competitor is shooting consistently above 850 points, it might be time to look at the next level up, however, in the new gun realm you jump into specialized European made target guns powered by SCUBA air that typically start above $1000.00. They are beautiful pieces of workmanship, but remember they will not improve a shooters performance until the shooter achieves consistency above 850 points. You can buy many fine examples of one generation back technology for $500-$600 in the used market.

Can you recommend a couple of air pistol models?

There are lots of competition air pistols on the market. Some are more difficult to use than others, and often cause new shooters mechanical problems during competitions. My basic guidance is to avoid complexity unless you intend to shoot a lot. Remember the KISS principle (Keep It Simple Stupid) - It is a good one to keep in mind when looking for a gun.

Consider used, previous generation match pistols. For those tetrathletes that want to maximize their potential, there are relatively speaking some real bargains in this field. But, even so most of these airguns are going to be in the $400-$700 range. While their features and balance may be better than the entry level guns, grip sizes can be problematic since what you see on the gun is often going to be more adult sized, and a new grip the correct size can be half again or more the cost of the used gun. A good source for used air pistols is the Pilkguns Used Gun Page where they have a fairly large and constant turnover of match airpistols. Pilkguns, run by a former Olympic team member, also has some great coaching and shooter interviews for those wishing to improve their shooting skills.

I just got my gun and it doesn't have a safety. Is that a problem?

No. As a rule, Target guns do not have a safety - they are a distraction to the shooter.

Target Information Where do we get the targets?

Manufactures: There are probably lots of targets available, but the two seen most often in shooting competitions are EDELMANN and EGGERDRUCK. The NRA targets are NOT recommended because they rip and are hard to score, causing headaches for the shooting Steward.

Resources: 6-Stern-Meisterscheiben prints the EGGERDRUCK targets and will put a custom logo on the target for us. Stores that specialize in target shooting and have good targets are Pilk Guns and Champions Shooters Supply.

Pellet Information What size pellet should I purchase?

Caliber should be .177 Cal ( European 4.50 mm ). You want to be sure that you get a match pellet that is a flat-faced wadcutter style.

Safety Considerations How dangerous is the pellet?

As with any gun, they should always be treated as if they were loaded at all times. To a human the biggest risk is to the eyes and eye protection should always be worn by both the shooter and any observers. The pellet will go through a shirt and at a minimum leave a very nasty welt. It is recommended that safety glasses are available and used at all times alongside Clear Barrel Indicators (CBI) which can be made from weed whacker cable.

Traveling Considerations What should I consider when traveling with an air pistol?

If traveling with guns you should be aware of requirements when travelling on different forms of transport or across state lines.

VI.ORGANIZER REFERENCE GUIDES

Sample Rally Omnibus

On the following pages is an example of a regional Tetrathlon rally omnibus. This can be modified to create different divisions or to add more information however the format provides an outline for the requirements of an omnibus. Afterwards there are two examples of schedules: one for a one day format, and another for a two day format.

TETRATHLON RALLY Friday, June 23, 2017 to Saturday, June 24, 2017

Location: St. Clair Stables Hosted Rolling Rock Hunt Pony Club

Hunter Trail Road by: Ligonier, PA

Laughlintown, PA 15655

Organized AN Other Secretary: AN Other

by: ANOther@yahoo.com Entry packets 398 Some other road

(724) 757 – xxx should be sent Ligonier, PA 15622

AN Other to the secretary: ANOther@yahoo.com

ANOther@yahoo.com (724) 757 – xxx

(724) 961 – xxx

Closing Monday, June 12, 2017

Date: All entries MUST be postmarked by this date. NO ENTRIES will be accepted after Saturday, June 17, 2017. Please send an e-mail to ANOther@Yahoo.com when you have mailed your entry. Special 1.) Fencing will ONLY be offered to those competitors who have prior experience Notes: with the event. If there are any questions about eligibility, please contact one of the coordinators. Please indicate on entry forms if the competitor will be participating in fencing. 2.) Fencing is an optional event and not included in the two day rally. Ribbons will be awarded separately for this event. 3.) This is a TWO day rally (see following tentative schedule)

4.) Please indicate on entry form if participants will be sharing pistols as two ranges may be running concurrently this year.

5.) Please include an e-mail address on entry form to facilitate notifications of any changes to schedule.

6.) Lunches WILL NOT be provided this year, however, a cash concession stand will be available.

7) Please encourage attendance. A mandatory minimum of 35 competitors will be needed for the Rally. If the Rally has to be cancelled, notice will be provided no later than Saturday, June 17, 2017 and refunds will be given.

Entry Fees: $85 per fencing competitor $75 per non-fencing competitor

Please send a club check for entries; make checks payable to Tri-State Region. Please mark number of entries in the memo line Optional Tax Deductible donations to International Tetrathlon Exchange (Make separate Checks payable to Strassburger fund)

.

Refunds: Refunds will be granted only with a doctor’s excuse or veterinarian’s note, minus a

$10 administrative fee. Requests must be made by the DC or CA in writing and be accompanied by the doctor’s excuse or veterinarian’s note. Requests should be sent to Lynne Donnelly at the above address. Requests must be received by Friday, June 23rd, 2017. Refunds will NOT be made the day of the rally.

Governing USPC Handbook and Rules for Tetrathlon Competition 2017 Rules: USPC Horse Management Handbook & Rules for Rallies 2017 Latest USPC Horse Management Newsletter Any pending USPC Tetrathlon newsletters published on or before June 23rd, 2017 Awards: Team awards for overall and horse management, individual overall, and phase awards for each of the four sports. Additional ribbons awarded for individuals who compete in fencing Stabling: Stabling on grounds. BEDDING IS NOT PROVIDED. Please bring your own bedding.

You may move in Friday night --- there will be no additional stabling fee. If you are arriving Friday night please plan to overnight your horse according to USPC standards (refer to USPC Horse Management Handbook and Rules for Rallies 2017) You will be checked but not judged until the grounds open on the day of the Tetrathlon Rally.

REMEMBER STALL CARDS and FEED CHARTS!!!!

Stabling $35.00 for the weekend. Stabling checks are to be club checks only made payable to the Fees: Tri-State Region, or you may use PayPal. There will be a 2.6% fee added to your bill at checkout. A separate $25 personal check for the stall cleaning deposit is to be made payable to RRHPC. The stall cleaning deposit check will be returned or destroyed if the stall is cleaned before leaving the show grounds. All stalls must be checked by Horse Management Staff or a Rally Organizer before leaving the show grounds.

Tack Stalls: Tack stalls available & included in entry fee unless high number of entries require the use of tack trailers. You will be notified if you will have to use trailers as tack stalls. Coaching: Riding Coaches are required. Coaches are optional for the Running, Shooting & Swimming phases. Riding coach must be designated on Entry Forms. All coaches must sign a Tetrathlon Coaching Guidelines Form. Attire: Dress in all Phases should be appropriate for the sport & weather conditions. One-piece swimsuits required. Supplied pinnie/nametag & USPC pin should be worn at all times. Dress for the Riding Phase consists of an approved helmet, a collared shirt with sleeves, jodhpurs or breeches, and tall boots or paddock boots with or without a matching smooth leather half-chap. No jackets required, vests are optional. Blunt spurs are permitted. Refer to USPC Horse Management Handbook and Rules for Rallies 2017 for specifics.

A Medical Armband/Medical Bracelet must be worn at all times while on the competition grounds. The Medical Armband MUST have a completed Medical Card MUST be worn on either the right or left upper arm. Competitors are not required to wear them while actually shooting or swimming, but must have them visible and next to them for these activities and must wear them at all other times.

Written Completing the Written Test will be required for all competitors. Tests will be open book Test: and teams may work on them as a group, but each team member must turn in a

completed test. On full teams the lowest score will be dropped. Tack: Crops are permitted (max. 30”.) Running martingales with rein stops are permitted.

Acceptable bits are defined in the latest version of the USPC Handbook and Rules for Show Jumping Competition.

Volunteers: Each club must provide 2 volunteers per team entered. Please include the names and e-mail addresses of your volunteers on the Volunteer form and send with entry. Divisions: (Separate divisions for Boys & Girls) Article 7 – Age Divisions & Ratings (see also Appendix VI and refer to individual phase rules for competition specifications)

Division

Cert Level or Above

Age

Swimming

Running

Shooting

Riding

Qu

alify

ing

Div

isio

ns

Senior C1 16 & Up 200 yards 3000 meters 20 shots / I

hand - timed 2’9”-3’3”

Junior D3 13-16 200 yards 2000 meters 20 shots / I hand - timed 2’6”-3’

Intermediate D3 or Above 13 & Up 100 yards 1000 meters 20 shots / I hand - timed 2’3”-2’9”

Novice D3 or Above 11-12 100 yards 1000 meters 20 shots / 2 hands - timed 2’-2’6”

No

n Q

ualify

ing

Div

isio

ns

Intermediate D2 or Above 13 & Up 50 yards 500 meters 20 shots / 2 hands - timed 2’3”-3’9”

Pre-Novice D1 or Above 13 & Under 100 yards 1000 meters 10 shots / 2 hands - timed 2’-2’6”

10 & Under D1 or Above 10 & Under 50 yards 500 meters 10 shots / Resting 18”

8 & Under UR/D1 8 & Under 25 yards 500 meters 10 shots / Resting

Ground Poles

Non-qualifying competitors can jump down as many increments as they choose ---- as far down as ground poles, if necessary ---- and only incur 200 penalty points) Please note: Individuals entered to scramble will be placed on a scramble team with members from other

clubs. If there is a request to scramble with a particular club please make note of this on the entry form,

but be advised that this cannot be guaranteed.

Championships: Please note on entry form if competitor wishes to Qualify for Championships an include a completed Letter of Intent to Qualify with your entry packet.

To be eligible to take part in USPC Championships, competitors must be at least 11 years of age by January 1 of the competition year, and hold D-3 or higher certification prior to the date of this qualifying rally. The competitor will compete at Championships at the level completed at the Regional rally.

Divisions Offered: Minimum Combined score of 2200, Minimum combined score of 2400, not less

not less than 700 in Riding Phase: than 700 in Riding Phase:

Novice: 11-12 yrs., Classic D-3 & Up Junior 13-16 yrs., Classic D-3 & up

Intermediate 13 yrs. & up Classic D-3 & Up Senior: 16 yrs. & Up Classic C-1 & Up

Tentative

Schedule:

Fri., June 23 2:00 pm

4:00 pm

Grounds & Riding Course Open. Tack room set up may begin

Briefing and written test (tests returned by 2:00 pm)

5:00 pm Running Course Walk

6:00 pm Fencing at YMCA (optional Event)

Sat., June 24 6:00 am Grounds Open

7:00 am Jog Outs Begin

7:30 am Shooting Phase Begins

8:30 am Running Phase Begins

10:30 am Turnout Inspections Begin

11:00 am Riding Phase Begins

2:30 pm Horse Management Ends

2:30 pm – 4:30 pm Swim Phase Begins (LIGONIER YMCA)

(Everyone must clear YMCA by 5:00 PM – no exceptions)

5:00 pm Awards (As soon as scoring finished)

Directions • PA Turnpike to EXIT 91, DONEGAL. to St. Clair • LEFT off exit. Stables/ • FIRST LEFT onto RT 711 NORTH. 12 miles to Ligonier. RRHPC: • At light, turn RIGHT onto U. S. RT 30 EAST.

• Go 2 miles. Turn RIGHT onto RT 381.

• Go a half mile and turn LEFT onto “HUNTER TRAIL.”

Ligonier

Rolling Rock

Pony Club

12 Miles to PA

Turnpike

Lodging: Hotels in or near Ligonier, PA Ligonier Country Inn

U. S. Route 30 East

Laughlintown, PA

(724) 238 - 3651

www.ligoniercountryinn.com

2 miles from the grounds Ramada Inn Ligonier

216 W. Loyalhanna St.

Ligonier, PA 15658

(724) 238 - 9545

www.ramadaligonier.com 2 miles from the grounds

Wingate by Wyndham

3970 U. S. Route 30 West

Latrobe, PA 15650

(724) 539 - 1491

12 miles from the grounds

Springhill Suites (Marriott)

115 Arnold Palmer Drive

Latrobe, PA 15650

(724) 537 – 7800 12 miles from the grounds

Holiday Inn Express 3695 PA Route 31

Donegal, PA 15628

(724) 593 - 1881

15 miles from the grounds

Complete Entries Include the Following: Include club check payable to Tri-State Region:

Entry form for each team/individual One club check for entry fees & stabling fees

signed by the club DC or center CA YOU MAY ALSO USE PAYPAL. There will be a

Chaperone Duty Form (1 per team) 2.6 % fee added to your total at checkout. Coaching Form (1 per team)

EACH COACH MUST SIGN A COACHING FORM Include checks payable to RRHPC:

Volunteer Form (at least 2 volunteers Personal checks for stabling deposits (4)

per team required)

Intent to Qualify Form

Adult Code of Conduct Form

Negative Coggins for each mount

Tetrathlon Volunteer Form

To support the sport of Tetrathlon, we will need a number of volunteers for this Rally. Please

consider each position carefully and be aware of any physical limitations that might keep

you from enjoying your role as a happy volunteer. Please check all the jobs that you would

be willing to help with. THANK YOU VERY MUCH!!!

_____Warm-up Ring Steward A responsible adult that knows horses and can

steadily supply the Ring Steward with competitors. You will have a radio, chair, and will need to

monitor the use of the warm up arena.

_____Ring Steward A good view of all the action! Keeping everyone on time and in front

of the judge. You will have a radio to call the Warm-up Steward for competitors.

_____Water Boy/Girl You will need to check water stations to make sure there is plenty

there.

_____Jump Crew Replacing rails and jumps as needed for the Riding Phase. Note: some

of the jumps are heavy! A great view of the Riding Phase!

_____Swim Timer Using a stopwatch and timing a lane. No experience necessary, but you

should know the rules for the Swim Phase and you cannot time your child's lane.

_____Run Timer Using a stopwatch and timing a lane. No experience necessary, but you

should know the rules for the Swim Phase and you cannot time your child's lane.

_____Running Course Attendant Making sure the runners stay on course in tricky

spots!

_____Gate Timer / Slip Rail Timer Timing one gate during the Riding Phase. You

will receive a stopwatch.

1st Volunteer name & Email Address_______________________________

1st Volunteer name & Email Address_______________________________

Individual/Team you represent ______________________________

Entry Packet Check List

___ Completed Entry Form.

___ Check for Competitor Fee written out to: Tri-State Region. Competitor

Fee varies depending on the postmark date. See the Entry Form for

more information.

___ Check for Stall Fee ($35/night) written out to: Rolling Rock Hunt Pony

Club.

___ Check for "Clean-Stall" Deposit ($25/stall) written out to: Rolling Rock

Hunt Pony Club. This will be returned/destroyed upon a passed stall

inspection.

___ Copy of "up to date" Coggins for the horse you are bringing.

___ Copy of Competitor Information Form.

___ Completed Tetrathlon Volunteer form.

___ Completed Uniform Chaperone Rules/Duties form. (Chaperones can

be shared)

___ Completed Guidelines for Coaching form. (Coaches can be shared)

Riding Phase Coaches are required!

Send your completed packet (postmarked no later than Monday, June12th to:

ANOther

ANOther@yahoo.com

398 Some Other Road

Ligonier, PA 15622

Tetrathlon Guide (Updated 2017)

Sample One Day Rally Schedule

Tentative

Schedule:

Fri., June 23 2:00 pm

4:00 pm

Grounds & Riding Course Open. Tack room set up may begin

Briefing and written test (tests returned by 2:00 pm)

5:00 pm Running Course Walk

6:00 pm Fencing at YMCA (optional Event)

Sat., June 24 6:00 am Grounds Open

7:00 am Jog Outs Begin

7:30 am Shooting Phase Begins

8:30 am Running Phase Begins

10:30 am Turnout Inspections Begin

11:00 am Riding Phase Begins

2:30 pm Horse Management Ends

2:30 pm – 4:30 pm Swim Phase Begins (LIGONIER YMCA)

(Everyone must clear YMCA by 5:00 PM – no exceptions)

5:00 pm Awards (As soon as scoring finished)

Sample Two Day Rally Schedule

Tentative

Schedule:

Sat., June 13 8:00 am

– 10.30 am

Move in and set up. Rally officially starts – All parents coaches, chaperones, friends etc. MUST leave the barn areas as quickly as Possible. HM Penalties could be assessed

11:30 am Competitor/Coach/Parent/Chaperone/Volunteer briefing and helmet check. Bring all helmets used for rally

1:00 pm Shooting Phase begins

4:00 pm Jogs

5:00 pm Barns close

6:00 pm Swimming phase warmup

6:15 pm Swimming phase begins

Sun June 14th 6:30 am Grounds and stables open

8:00 am Course walk for Running phase

8:45 am Running phase begins

9:45 pm – 10:30 am Course walk for Jumping phase

12:00 noon Turn out inspections

1:15 pm Jumping phase begins

5:00 pm Awards (As soon as scoring finished)

Tetrathlon Guide (Updated 2017)

Sample Rally Budget

Rally: Rally Dates: 25-Jun-16

Rally Organizing Pony Club: Email:

Rally Financial Officer Name:

Address: Telephone #:

Revenues:

Entry Fees: Budget Actual

Entry Fees $1,750.00 $2,115.00 based on 31 competitors and 10 fencers

Stabling $945.00 $820.00 *excludes shared horses and RRHPC members

Contributions - Tet Clinc $0.00

Total Revenues $2,695.00 $2,935.00

Expenses:

Rally Costs:

Facility Rental

Facility - YMCA (swimming) $200.00 $300.00

Facility - YMCA (fencing) $100.00 $0.00

Stalls - RRHPC $945.00 $805.00 (23 non-RRHPC horses)

Portajohns $200.00 $300.00

Shavings/Manure removal $90.00 $90.00

Lunch for Officials $36.00 $0.00 Pd by Region

Ambulance $200.00 $160.00

Awards

Ribbons $200.00 $315.00

Other awards

Office Supplies

Name Badges $25.00 $0.00 reused from last year

Paper Products $20.00 $0.00

shooting targets $35.00 $0.00 had enough from last year

flags and paint for run $35.00 $0.00 donated

Rally Activity Supplies $0.00

Quiz items $0.00

Printing (Programs, HM Forms) $30.00 $0.00 Donated

Course Maps, Labels $20.00 $63.22 Donated

HM forms $0.00 $0.00

Judges forms $0.00 $0.00

Official meals, housing, transportation

TD travel $100.00 $0.00

TD housing $0.00 $0.00

Jump Judge Travel $0.00 $0.00 Donated

HM Judge travel and meals $225.00 $50.00

Judge housing $0.00 $0.00

Insurance $35.00

Officials Fees

Course design $100.00 $0.00 Donated

HM Judge $150.00 $0.00

TD $300.00 ($100 per day Fri-Sun includes setting courses) Final Donated

Jump Judge 1 $100.00 $0.00 Donated

Jump Judge 2 $100.00 $0.00 No second judge used

Fencing Official (Norm) $50.00 $50.00

Vet $75.00 $0.00 Donated time

Farrier $0.00 $0.00

Total Expenses $3,371.00 $2,133.22

Net Income / Loss $801.78

Tri-State Region - USPC

Rally Financial Report

RRHPC

(1) In order for the Tri-State Region to track rally costs and to offset a rally loss, the budget must be submitted two months prior to the Rally to:

Barb Nash @ nash7300@gmail.com and Connie Wyatt @ djwyattsm@windstream.net

Tetrathlon Guide (Updated 2017)

Sample Epee Fencing Bout Order and Scoring

Tetrathlon Guide (Updated 2017)

Sample Participation Certificate

Tetrathlon Guide (Updated 2017)

Sample Organizers & Coaches Information - Entry Sheet

Tetrathlon Guide (Updated 2017)

Sample Slip Rail & Gate scoring

Tetrathlon Guide (Updated 2017)

Sample Jump Scoring

Tetrathlon Guide (Updated 2017)

Sample Target Holders with pellet trap

Example Shooting Phase Setup

Tetrathlon Guide (Updated 2017)

Target Guns Information

Trigger Options

Air pistols can have mechanical or electronic triggers. Electronic triggers require batteries to function. Air pistols with electronic triggers may not be used in Modern Pentathlon. Triggers can have one or two stages. A one stage trigger fill fire in one pull. A two stage trigger will have a pause between the two stages. Some stages can be adjusted by weight and travel while others cannot. Trigger position can also be adjusted on some air pistols. Furthermore, some triggers can add a roll between stage one and stage two. A roll is movement between the two stages.

Grip Options

Grips can be ambidextrous or suitable for only left or right handed shooters. Grips with a palm shelf can be adjusted to fit the hand of the shooter for a tight fit. Some air pistols will have the option of a small, medium, or large grip.

Air Source

Air pistols can be powered by pre-charged pneumatic (a CO2 cartridge or air cylinder) or a single or multi stroke pneumatic. Air pistols that use air cylinders require a scuba tank or hand pump to fill the cylinder. You will need fill and release adapters to fill and empty your cylinders. It is recommended to have two air cylinders and they are only good for 10 years. Single and multi-stroke pneumatic pistols may be difficult for young shooters to use and handle. A loader can help with cocking the gun.

Laser Adaptable

Most air pistols that use air cylinders can also be converted into a laser pistol for Modern Pentathlon. The normal barrel can be removed and a laser barrel can be added. Laser conversion can also be done through removing the air cylinder and adding a laser emitter. Air pistols with electronic triggers may not be used in Modern Pentathlon.

Dry Fire Mechanism

Air pistols that have a dry fire mechanism allows the shooter to cock the gun and pull the trigger, as if shooting, without expressing air so you can practice without using a pellet. Each time you open and close the breach, the trigger will reset.

Other Notes

Different retailers and brands will not always sell the same items with each air pistol purchase. For example, one may include two air cylinders and one may include one air cylinder but also barrel weights. Tools and a case are fairly standard with all pistol purchases. Air pistols that use air cylinders as their air source often have a short, compact, or junior version that has a smaller barrel or air cylinder that makes the gun lighter that is often used by younger shooters.

Tetrathlon Guide (Updated 2017)

Brand Price Range $0-200 $200-500 $500-1000 $1000+

Beeman P17 P3

Crossman P1377, 2300T 2300S, 1720T

Daisy (Avanti) 717 747

Feinwerkbau P8X, P44, P11

Hammerli AP20, AP20 Pro

Mornini 162M, 162E

Pardini K10, K12

Steyr LP10, LP10E

Walther LP400

Brand Trigger 1 Stage 2 Stage Mechanical Electrical

Beeman P3, P17 P3, P17

Crossman P1377, 2300T, 2300S 1720T

1720T, P1377, 2300T, 2300S

Daisy (Avanti) 747 717 717, 747

Feinwerkbau P8X, P44, P11 P8X, P44, P11

Hammerli AP20, AP20 Pro AP20, AP20 Pro

Mornini 162M, 162E 162M 162E

Pardini K10, K12 K10, K12

Steyr LP10, LP10E LP10 LP10E

Walther LP400

Brand Air Source

Pre-charged Pneumatic

PCP - Air Cylinder

Single-Stroke Pneumatic

Multi-Stroke Pneumatic

Beeman P3, P17

Crossman 1720T, 2300T, 2300S P1377

Daisy (Avanti) 717, 747

Feinwerkbau P8X, P44, P11

Hammerli AP20, AP20 Pro

Mornini 162M, 162E

Pardini KID, K10, K10J, K12, K12J

Steyr LP10, LP10E

Walther LP400

Tetrathlon Guide (Updated 2017)

Brand Grip Ambidextrous Anatomical

Includes a Palm Shelf

Beeman P3, P17

Crossman P1377, 1720T, 2300T, 2300S

Daisy (Avanti) 717 747

Feinwerkbau P11 P8X, P44 P8X, P44

Hammerli AP20 AP20 Pro AP20 Pro

Mornini 162M, 162E 162M, 162E

Pardini K10, K12 K10, K12

Steyr LP10, LP10E LP10, LP10E

Walther LP400

Brand Dry Fire Mechanism Yes No

Beeman P3 P17

Crossman P1377, 2300T, 2300S, 1720T

Daisy (Avanti) 717, 747

Feinwerkbau P8X, P44, P11

Hammerli AP20, AP20 Pro

Mornini 162M, 162E

Pardini K10, K12

Steyr LP10, LP10E

Walther LP400

Brand Laser Adaptable Yes No

Beeman P3, P17

Crossman P1377, 2300T, 2300S, 1720T

Daisy (Avanti) 717, 747

Feinwerkbau P44

Hammerli

Mornini 162M 162E

Pardini K10, K12

Steyr LP10 LP10E

Walther LP400