test transfer rules20091012 · 2009. 10. 12. · test transfer rules include the equivalencies and...

Student Administration 9.0 Academic Advisement

University of Nevada, Las Vegas (UNLV)

Copyright 2009 –UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Test Transfer Rules BPG.doc

Academic Advisement

Test Transfer Rules

Business Process Guide

September, 2009

DOCUMENT INFORMATION Module Academic Advisement Author Samuel Moloche-Garcia eReference UNLV SA9.0 AA Test Transfer Rules BPG.doc

DOCUMENT HISTORY

DATE BY ACTION PAGES 09/24/2009 Samuel Moloche-

Garcia Created Document All

Updated Document

Copyright 2009 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Test Transfer Rules BPG.doc Page i

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DOCUMENT PLAN

Audiences DOCUMENT PLAN

PRIMARY AUDIENCES SECONDARY AUDIENCES Office of Registrar Degree Audit Team

- Analysts

Office of ________________ Position

- Position Levels

Document Objectives: ▪ Enable end users to use the PeopleSoft application to perform this process ▪ Provide the basis for End User Training Materials

Document Media (check all that apply for final product) Bound paper copies MS Word file of Master Copy on secured drive Pdf file on shared drive Pdf file on Web Other:

Copyright 2009 – UNLV and CedarCrestone, Inc. UNLV SA9.0 AA Test Transfer Rules BPG.doc Page iii

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Academic Advisement Test Transfer Rules

Copyright 2009 – UNLV and CedarCrestone, Inc. Last Revised 10/12/2009. UNLV SA 9.0 AA Test Transfer Rules BPG.doc 1

TABLE OF CONTENTS Topic Page

Academic Advisement Test Transfer Rules Overview.....................................2 Related Information .............................................................................................3

Prerequisites and Assumptions ................................................................................................ 3 Related Documents ....................................................................................................................3 Key Definitions............................................................................................................................ 3

1.0 Academic Advisement: Test Transfer Rules...............................................4 1.1 Test Component Table. ........................................................................................................4 1.2 Test Table. ............................................................................................................................. 9 1.3 Test Transfer Rules. ...........................................................................................................13 1.4 Program Test Equivalence................................................................................................. 17

2.0 Expected Outcomes ......................................................................................4




Academic Advisement Test Transfer Rules Overview

The Test Transfer Rules are the basis to evaluate transfer credits that may be accepted by the University of Nevada Las Vegas – UNLV. The setup and maintenance of the corresponding tables i.e. Test Component Table, Test Table, Test Transfer Rules, are responsibility of the Admissions and Recruitment Office team. The Degree Audit Analyst and Transfer Team will have view only access to the mentioned tables.




Related Information

Prerequisites and Assumptions Before you can successfully perform the Test Credit Processing, it is either required or assumed that each of the following conditions has been met:

PREREQUISITES AND ASSUMPTIONS

PREREQUISITE/ASSUMPTION DETAIL Define a business process for granting Test ID security

The institution will need to develop an acceptable process in approving Test ID security access

Test Scores The student has requested their test scores be sent electronically or by hard copy

Related Documents

RELATED DOCUMENTS

DOCUMENT NAME LOCATION OR LINK TO DOCUMENT

Key Definitions

KEY DEFINITIONS

TERM/ACRONYM PAGE DEFINITION Test ID Test Results The Test ID field identifies how the test was

taken (i.e., through AP, CLEP, IB, SAT, etc.)

Test Component Test Results The Test Component field identifies what test was taken (i.e.; AH = Art History)




1.0 Academic Advisement: Test Transfer Rules This is another way to transfer external credits to the UNLV.

1.1 Test Component Table. Test Components are the subject areas of the test (examples: ENGC – English Language Composition, FR – French, etc.). These are linked to Test IDs in the Test Table. This section guides you through searching and creating Test Components.

Steps:

1. Sign in to the Student Administration system (Oracle/PeopleSoft Enterprise).

2. Navigate to Test Results: Home > Records and Enrollment > Transfer Credit Rules > Test Component




3. Use the Find an Existing Value Tab and leave the Test Component field blank to make a complete search. If you are looking for a specific Test Component, enter the available data in this field.

4. Check Include History/Correct History boxes as needed.

5. Click on the button.




You can click on the Test Component link in the left column to access the respective data.

The steps 6-10 are responsibility of the Admission and Recruitment Office.

6. To add a new Test Component (after you verify it does not already exist) you can click the Add a New Value tab on the first view of the Test Component Table.

Or click the button on the last view.

NOTICE: if you forgot to check the boxes activating the action you are going to perform, you may use the yellow buttons in the lower side of the page (buttons are active according to your security permissions and the boxes checked on the previous view). If you have changed any field value,

remember to the page in order those changes take effect.




7. Enter the new Component value in the field

8. Click the button




9. Enter the effective date (01/01/1901), verify the “active” status and enter the description and the short description of the new Test Component.

10. Click the button.




1.2 Test Table. Test Table is where you define Test IDs such as: AP, CLEP, ACT, SAT, etc. Test Components are linked to Test IDs in the Test Table. Steps:

11. Navigate to Test Table: Home > Records and Enrollment > Transfer Credit Rules > Test Table




12. Use the Find an Existing Value Tab and leave the begins with field blank to make a complete search. If you are looking for a specific Test ID, enter the available data in this field.

13. Check Include/Correct Boxes as needed.


You can click on the Test ID link in the left column to access the respective data.

Steps 15-20 are responsibility of the Admissions and Recruitment Office

15. Use the buttons in the yellow box (below intense blue row) to add/delete Effective Date of Rows of the respective Test ID

16. Use the buttons in the green box (below medium light blue row) to add/delete Test Components and link them to the current Test ID


NOTICE: if you forgot to check the boxes activating the action you are going to perform, you may use the yellow buttons in the lower side of the page (buttons are active according to your security permissions and the boxes checked on the previous view). If you have changed any field value,

remember to the page in order those changes take effect.




18. To add a new Test ID (after you verify it does not already exist) you can click the Add a

New Value tab on the first view of the Test Table.


19. Enter the new Test ID value in the field

20. Click the button




21. In the fields under the intense blue row (yellow box), enter the effective date (01/01/1901), verify the “active” status, enter the description and the short description of the new Test ID (follow step 15 to add effective dates of rows for the current Test ID)

22. In the fields under the medium light blue row (green box), search the component(s) that you need to link to the new Test ID. (follow step 16 to add/delete Test Components linked to the current Test ID)





1.3 Test Transfer Rules. Test Transfer Rules include the equivalencies and the rule on one page. Although the system allows you to set up as many different test transfer rules as you wish, the system processes only two of the test transfer rules automatically. UNLV has decided to use only one Test Transfer Rules (TSTCR). The creation of additional ones will be a decision of the Unit Coordinator. Steps:

24. Navigate to Test Transfer Rules: Home > Records and Enrollment > Transfer Credit Rules > Test Transfer Rules.

25. Use the Find an Existing Value Tab and enter the Academic Institution (UNLV1) leave the other field in blank to make a complete search. If you are looking for a specific Test Equivalent Rule, enter the available data in this field or any information in the Description field.

26. Check Include/Correct/Case Sensitive boxes as needed.





28. Use the buttons in the red box (below intense blue row) to add/delete Effective Date of Rows of the respective Test Equivalency Rule.

29. Use the buttons in the yellow box (below the medium light blue row) to add/delete Test ID and Component linked to the Test Equivalence Rule we are creating.

30. Use the buttons in the green box (below light blue row) to add/delete the respective course(s) equivalencies.





32. To add a new Test ID (after you verify it does not already exist) you can click the Add a New Value tab on the first view of the Test Table.


33. Verify the Academic Institution and Enter the new Test Equivalency Rule code in the respective fields.





35. In the fields under the intense blue row (red box), enter the effective date (01/01/1901), verify the “active” status, enter the description of the new Test Equivalence Rule (follow step 28 to add effective dates of rows for the current Test Equivalence Rule)

36. In the fields under the medium light blue row (yellow box), search Test ID and the Component that you need to link to the new Test Equivalence Rule. The Equiv Component number is automatically generated

37. Edit the Min/Max Scores for the equivalence, and the correspondent Begin and End dates. (follow step 29 to add/delete Test ID and Components linked to the current Test Equivalence Rule)

38. Search for the correspondent Course ID in the green box (follow step 30 to add/delete the respective courses)





1.4 Program Test Equivalence. This table links the Test Equivalency Rules to the correspondent UNLV Programs i.e. TSTCR linked to UFP (undergraduate Fine Arts Program). Steps:

40. Navigate to Test Transfer Rules: Home > Records and Enrollment > Transfer Credit Rules > Program/test Equivalency.




41. Use the Find an Existing Value Tab and enter the Academic Institution (UNLV1) leave

the other fields in blank to make a complete search. If you are looking for a specific Academic Program, enter the available data in the correspondent field or any information in the Description field. (in general UNLV does not use the Plan field for Transfer Rules related matter)

42. Check Include/Correct/Case Sensitive boxes as needed.

43. Click on the button. The Academic programs list will be displayed (green box).

44. Use the (below intense blue row) to add/delete Effective Date of Rows of the respective Program/Test Equivalency Rule link.





46. To add a new Academic Program (after you verify it does not already exist) you can

click the Add a New Value tab on the first view of the Program/Test Equivalency page.


47. Verify the Academic institution and Enter the new Academic Program code in the respective fields.





2.0 Expected Outcomes. Using this business Process Guide, you should be able to obtain the following results:

Lookup Test Component.

Lookup Test ID’s.

Create Test Transfer Rules.

Set up Program/Test equivalencies.