tennis ireland national player database

Tennis Ireland National Player Database

©Walker Systems Limited National Junior Ranking System V1.2

Tennis Ireland

National Junior Ranking System


Page 1 ©Walker Systems Limited National Junior Ranking System

Table of Contents

National Junior Ranking ........................................................................................................................... 2

Registration ......................................................................................................................................... 2

Ranking Points ..................................................................................................................................... 2

Tournament Categories ....................................................................................................................... 2

Upgrading ............................................................................................................................................ 3

Match-plays ......................................................................................................................................... 3

International Tournaments .................................................................................................................. 3

National Player Database ..................................................................................................................... 4

Registering a new account with Gmail ..................................................................................................... 5

Forwarding mail to another email account automatically ..................................................................... 6

How to stop auto-forwarding............................................................................................................... 6

Registering a new account with Eircom ................................................................................................... 8

Forwarding mail to another email account automatically ..................................................................... 9

Account activation ................................................................................................................................. 11

Player card ........................................................................................................................................ 15

Privacy Policy......................................................................................................................................... 16

What we collect ................................................................................................................................. 16

What we do with the information we gather ..................................................................................... 16

Internal record keeping ..................................................................................................................... 16

Security ............................................................................................................................................. 16

How we use cookies .......................................................................................................................... 17

Links to other websites ...................................................................................................................... 17

Controlling your personal information ............................................................................................... 17

What is a QR code? ............................................................................................................................... 18



National Junior Ranking

The 2012 National Junior Ranking system is managed by Tennis Ireland and will start with the Winter

Matchplay Series 2011 (it is a 2012 tournament) and run for 52 weeks.

Registration All players must have a Tennis Ireland Personal Identification Number (TI PIN) to be able to enter any

Open ranking tournament. New players coming into the system must register with Tennis Ireland to get

their TI PIN to be eligible for ranking points. If a valid TIN PIN is not included with an entry form, ranking

points will not be allocated.

Ranking Points All junior players entering Irish Junior Open Tournaments will be awarded ranking points depending on

the round they reach and the category of the Tournament.

Players MUST WIN AT LEAST ONE MATCH before they receive any points (progressing into the second

round or further by virtue of a walkover or a bye does not grant any ranking points).

Players will be ranked on THEIR BEST SIX tournaments.

Tournament Categories Before the beginning of the season, all tournaments have been graded according to the Minimum

Requirements Table (see appendix A), taking into account previous year’s results.

Fitzwilliam Junior Open and the National Indoors will be awarded the highest Category called

Championship. All other Irish Junior Open tournaments will be awarded Categories 1 to 4.

In all tournaments, each event must be graded individually (i.e. U12 event could be a Category 2 while

U18 event could be a Category 4)

One tournament in Munster (Sunday’s Well) and Ulster (Belfast Boat Club) will be Category 1 (Events for

U12 and U14), and one Connacht tournament (Galway) Category 2 in 2011. Leinster is likely to have a

few Category 1 Events.

It is important that Championships, Category 1 & 2 events have 8 seeds (draws should be 24 –Girls 18

may be an exemption).



Upgrading The Category allocated to each event guarantees that players entering the event will get that Category’s

ranking points. After the draw has finished, events that comply with the minimum requirements of a

higher Category will be automatically UPGRADED and the players will be granted the points of the higher

Category.

Minimum Requirements

Tournament

Category No. of entries No. Of Seeds

Players Ranking

Top 30 Top 20 Top 10

Category 1 more than 24 8 8 4

Category 2 more than 24 (12) 8 (4) 8 4 2

Category 3 more than 16 (8) 4 (2) 4 2 0

Category 4 more than 8 2 0 0 0

(in brackets minimum for Girls Under 18 Tournaments)

Note: Under 12 and 14 events should meet all requirements and Under 16 and 18 at least four of

them.

A tournament CANNOT be DOWNGRADED in the year it has been given a certain Category.

Match-plays National Match-plays will be Category 1. Provincial and Regional Match-plays will be graded according to

the strength of the event, but can’t be higher than Category 2 for Provincial MP or Category 3 for

qualifying MP.

Qualifying, Provincial and National MP are considered as one item with points awarded only ONCE

(highest points achieved within the series) at the end of each series.

International Tournaments Points received in International Tournaments are converted to Irish Ranking points using a given

conversion rate that reflects the strength of the event.

Points will be awarded to players that didn’t reach the second round in a main draw if they won one or

more matches in the Qualifying round. Points given will reflect the Category of the International

Tournament.



As it is difficult to follow every junior playing abroad the onus will be on the player to email the Ranking

Organiser giving the details of the event they played in and a link to the draw webpage.

National Player Database You will have received a letter, email or text from your club advising you of your Tennis Ireland Personal

Identification Number (TI PIN) and the access code required to access the Tennis Ireland National Player

Database (NPD).

Each account (profile) on the NPD will need a unique email account for communications and control

purposes (different email content may be sent to junior players of differing ages). It is accepted that it is

probably more appropriate for a parent/guardian to manage this email account in the current Internet

environment and to this end, we have included instructions of how to set up new accounts and

“forward” the content to a parent account.

The information held on your NPD account profile is managed in a secure manner and in accordance

with the provisions of the Data Protection Act.

Please see the Tennis Ireland Privacy Policy at the end of this document for further information.



Registering a new account with Gmail

Enter www.gmail.com in the address bar of your Internet browser or click on the link. Select “Create an

account”. Complete the details and ensure that you put an alternate address (work or partner) in the

“Recovery email” field. Record the user name and password in a safe place.

http://www.gmail.com/



Forwarding mail to another email account automatically Gmail lets you automatically forward incoming mail to another address.

Here's how to forward messages automatically:

Click the gear icon at the top of any Gmail page and choose Mail settings.

Click the Forwarding and POP/IMAP tab.

From the first drop-down menu in the "Forwarding" section, select 'Add new email address.'

Enter the email address to which you'd like your messages forwarded.

For your security, we'll send a verification to that email address.

Open your forwarding email account, and find the confirmation message from the Gmail team.

Click the verification link in that email.

Back in your Gmail account, select the 'Forward a copy of incoming mail to...' option and select your

forwarding address from the drop-down menu.

Select the action you'd like your messages to take from the drop-down menu. You can choose to keep

Gmail's copy of the message in your inbox, or you can send it automatically to All Mail or Trash.

Click Save Changes.

You also can set up filters to forward messages that meet specific criteria. You can create 20 filters that

forward to other addresses. You can maximize your filtered forwarding by combining filters that send to

the same address.

How to stop auto-forwarding If you no longer want to auto-forward your mail, follow these instructions:

Click the gear icon at the top of any Gmail page and choose Mail settings.

Click the Forwarding and POP/IMAP tab, or if you use Google Apps, you might have a Forwarding tab

instead.

In the "Forwarding" section, select the Disable forwarding radio button.

Click the first drop-down menu in the "Forwarding" section and check for any forwards created by

filtering.

http://mail.google.com/support/bin/answer.py?answer=6579

https://mail.google.com/support/bin/answer.py?answer=8870



You can forward emails to multiple accounts. The parent/guardian account doesn’t have to be a Gmail

account using the example above.

Use this procedure if you wish to set up a number of email addresses in the names of junior players.

Record the user names and passwords safely and use the email addresses to create individual accounts

on the National Player Database.

Emails sent through the NPD email service, to the junior players, will be automatically forwarded to the

email account of the parent(s)/guardian(s).

Gmail has been used as an example but any email service may be used.



Registering a new account with Eircom

This account will not be used for sending emails but to receive emails from Tennis Ireland and

forwarding them to your primary account.

Enter http://www.eircom.net/email/ in the address bar of your Internet browser or click on the link.

Select “Sign Up” in the left hand menu and select “Additional email” at the bottom of the panel.

Follow the instructions by entering your own Eircom account details

http://www.eircom.net/email/



Select an email address and password for the new account. It may take a couple of attempts to obtain

an unused account name but adding “01” to the end of the name e.g. sarahjane01 usually works.

Make sure you record the login credentials (user name/password) safely possibly by sending yourself an

email from the new account.

Forwarding mail to another email account automatically

Once the new account(s) are set up, change the settings so that an email received by the new account is

automatically transferred (forwarded to) to your main account.



Click on “Help” in the new account and follow the instructions in the following panel.

The new email address is now set up and ready for use. This is the address that needs to be used for

activating the player profile on the National Player Database.



Account activation

Enter www.tennisireland.net in the address bar of your Internet browser or click on the link.

Each junior player must have a unique email address before proceeding. Please see previous section.

Click “Account not activated yet?” and enter the TI Number (TI PIN) and Registration number provided in

your documentation.

Click “Validate”, enter your email address and then click “Activate”.

http://www.tennisireland.net/



The final panel confirms that your account has been located and a verification email is being sent to the

email address supplied.

Check your email account and locate the account activation email. Open it and click the link as

requested. This action confirms that your account is available and the registration details are correct.



User Name You may enter your real name or a nickname

Password Enter a password and confirm. The password may be changed at any time

through your on-line account.

Security question Enter a question such as “Mother’s Maiden Name” or “Favourite Colour”

Answer Enter the answer to your question. This information may be used by support

personnel to identify you before making changes to your account.

Click “Validate” to accept the information and transfer it to your account.



The following panel appears to confirm that the registration process is complete. Click the “Logon” link

to continue.

Enter the Username created during your registration process along with your password. At any stage,

you can click on the “Forgotten Password” link at the bottom of the page. You will be asked for your

email address and a new password will be forwarded to you.



The first panel you see is known as the Player Card. This shows your various details and is visible to other

players when they complete a search on your name or TI PIN.

Player card

Please continue updating your account by referring to “National Player Database – Managing Your

Profile”.



Privacy Policy

www.tennisireland.ie

This privacy policy sets out how Tennis Ireland uses and protects any information that is provided to

Tennis Ireland.

Tennis Ireland is committed to ensuring that your privacy is protected. Should we ask you to provide

certain information by which you can be identified when using this website, and then you can be

assured that it will only be used in accordance with this privacy statement.

Tennis Ireland may change this policy from time to time by updating this page. You should check this

page from time to time to ensure that you are happy with any changes. This policy is effective from 1st

November 2009.

What we collect We may collect the following information:

name and club membership details

contact information including email address

International Tennis Number (ITN) information including tournament, league and club results

other information relevant to playing the game of tennis

What we do with the information we gather We require this information to support the centralised record keeping in relation to the ITN and the

playing of social and/or competitive tennis and in particular for the following reasons:

Internal record keeping We may use the information to improve our offerings and services.

We may periodically send information which we think you may find interesting using the email address

which you have provided.

From time to time, we may also use your information to contact you for market research purposes. We

may contact you by email, phone, fax or mail. We may use the information to customise the website

according to your interests and feedback.

Security We are committed to ensuring that your information is secure. In order to prevent unauthorised access

or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard

and secure the information we collect online.

http://www.tennisireland.ie/



How we use cookies A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you

agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a

particular site. Cookies allow web applications to respond to you as an individual. The web application

can tailor its operations to your needs, likes and dislikes by gathering and remembering information

about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web

page traffic and improve our website in order to tailor it to customer needs. We only use this

information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you

find useful and which you do not. A cookie in no way gives us access to your computer or any

information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you

can usually modify your browser setting to decline cookies if you prefer. This may prevent you from

taking full advantage of the website.

Links to other websites Our website may contain links to other websites of interest. However, once you have used these links to

leave our site, you should note that we do not have any control over that other website. Therefore, we

cannot be responsible for the protection and privacy of any information which you provide whilst

visiting such sites and such sites are not governed by this privacy statement. You should exercise caution

and look at the privacy statement applicable to the website in question.

Controlling your personal information You may choose to restrict the collection or use of your personal information in the following ways:

whenever you are asked to fill in a form on the website, look for the box that you can click to indicate

that you do not want the information to be used by anybody for direct marketing purposes

if you have previously agreed to us using your personal information for direct marketing purposes, you

may change your mind at any time by writing to or emailing us at [email protected]

We will not sell, distribute or lease your personal information to third parties unless we have your

permission or are required by law to do so. We may use your personal information to send you

promotional information about third parties which we think you may find interesting if you tell us that

you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act

1988 and 2003. A small fee will be payable. If you would like a copy of the information held on you

please write to [email protected]

mailto:[email protected]

mailto:[email protected]



If you believe that any information we are holding on you is incorrect or incomplete, please write to or

email us as soon as possible, at the above address. We will promptly correct any information found to

be incorrect.

What is a QR code?

A QR code looks like this:

A QR Code (it stands for "Quick Response") is a smart phone or iPad (tablet) readable bar code that can

store website URL's, plain text, phone numbers, email addresses and pretty much any other

alphanumeric data.

Storing up to 4296 characters they are internationally standardised under ISO 18004, so a QR code is a

QR code all over the world - they've been big in Japan forever, broke into Europe and the UK a few years

back, and are now getting real traction in USA.

Think "print-based hypertext links" and you'll get the idea.

Install the free app “Qrafter” to scan QR Codes if you have an iPhone or iPad and use the free “i-nigma”

bar-code reader for Android phones or tablets.

To use the app, target the QR code using the phone camera and the associated web page will open

automatically.

Tennis Ireland will use more QR codes on its publications to allow smart-phone and tablet users faster

access to relevant web pages.

tennis ireland national player database

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