tender specifications attached to the ......base ons si pean o nond the dece287/ eu 1 or i i s...

Tender specifications

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TENDER SPECIFICATIONS ATTACHED TO

THE INVITATION TO TENDER

No. EASME/COSME/2014/001 for a service contract relating to:

"Competitiveness of EU construction sector

- Observatory"

Open procedure

Closing date: 30.09.2014

Specifications No EASME/COSME/2014/001


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TABLE OF CONTENTS

1. Introduction .......................................................................................... 5

2. Background information and context .................................................... 5

2.1 The construction Action plan ................................................................. 5

2.2. Legal basis and policy context ............................................................. 6

2.3 Opportunities for Small and Medium sized Enterprises ......................... 6

3. Aim of the tender .................................................................................. 7

4. Scope and description of the tender ...................................................... 7

4.1 General issues ....................................................................................... 7

4.2 Specific Tasks ....................................................................................... 9

Work package 1: Development of a methodology and production of country profiles......... 9

Work package 2: Selection and production of fact sheets on national and/or regional

policy measures ....................................................................................................................... 10

Work package 3: Preparation of analytical reports ............................................................... 12

Work package 4: Promotion of the analysis results and dissemination activities ................ 13

4.3 Performance Indicators ...................................................................... 16

5. Starting date of the contract and duration of the tasks ....................... 16

6. Place of Performance .......................................................................... 17

7. Period of validity of the tenders .......................................................... 17

8. Volume of the contract ........................................................................ 17

9. Reporting ............................................................................................ 18

10. Planning and deliverables ................................................................. 19

11. Date and place of opening of tenders ................................................ 19

12. Terms of Payments ........................................................................... 20

13. General terms and conditions for the submission of tenders............. 20

14. No obligation to award the contract .................................................. 21


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15. Subcontracting .................................................................................. 21

16. Joint Offers ....................................................................................... 21

17. Form and Content of the tender ........................................................ 22

17.1 How to submit a tender ..................................................................... 23

17.2 Structure of the tender ..................................................................... 23

17.2.1 Section One: Administrative proposal ........................................................................ 23

17.2.2 Section Two: Technical proposal ................................................................................. 24

17.2.3 Section Three: Financial proposal ............................................................................... 25

18. Evaluation and award of contract ...................................................... 26

18.1 Exclusion criteria (Article 106 of the Financial Regulation) ............... 26

18.2 Selection criteria ............................................................................... 29

18.3 Award criteria ................................................................................... 33

19. Information for tenderers ................................................................. 35

20. Award of the contract ....................................................................... 35

21. Annexes ............................................................................................ 36

Annex 1: Identification of the tenderer ..................................................... 37

Annex 2: Declaration by the tenderer ....................................................... 39

Annex 3: Simplified financial statement .................................................... 42

Annex 4: Financial overview template ...................................................... 43

Annex 5: Subcontractor's letter of intent EASME/COSME/2014/001 ........ 44

Annex 6: Power of attorney ...................................................................... 45

Annex 7: Checklist of documents to be submitted ..................................... 49

Annex 8: Financial Identification Form ..................................................... 50


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Annex 9: Legal Entity Form ....................................................................... 51

Annex 10: European Curriculum Vitae Format .......................................... 52


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1. INTRODUCTION

The EASME1, acting under powers delegated by the European Commission, is

launching this call for tenders for setting up the European Construction

Observatory.

The main activities shall consist in producing country profiles, fact sheets about

national or regional policy measures, analytical reports and in promoting the latter

outcomes.

The EASME intends to conclude a contract with one tenderer (hereby "the service

provider") that will perform the activities stated above.

2. BACKGROUND INFORMATION AND CONTEXT

2.1 THE CONSTRUCTION ACTION PLAN

Given the importance of the construction sector for the EU economy, as well as its

role in the achievement of some critical climate, environmental and energy-related

objectives, the Commission adopted in July 2012 a Communication and Action Plan,

commonly called “Construction 2020”.

The key objectives of Construction 2020 are:

1. Stimulating favourable investment conditions

2. Improving the human-capital basis of the construction sector

3. Improving resource efficiency, environmental performance and business

opportunities

4. Strengthening the Internal Market for construction

5. Fostering the global competitive position of EU construction enterprises

Construction 2020 aims at linking various initiatives at EU, national and industry

levels from both a thematic and strategic perspective. This would lead to more

favourable investment conditions by blending various financial instruments for

energy efficiency renovation and infrastructure maintenance. In parallel, the

strategy will allow authorities and the sector to anticipate meeting the needs for a

stronger human capital base and for attractive working conditions in the sector. Not

least, Construction 2020 will facilitate the development at EU level of a common

assessment framework for sustainability which would ensure a proper functioning of

the Internal Market for construction products and services.

1 Executive Agency for Small and Medium-sized Enterprises.


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The Action Plan proposes measures to stimulate investment in building renovation,

especially for energy efficiency improvements, as well as in the maintenance of

existing infrastructure. Moreover, it suggests actions to address the significant

shortfall of qualified workers, the poor attractiveness of the sector to young people

and the ageing of the workforce. In addition, a number of measures are proposed

to improve the functioning of the Internal Market of construction products and

services, in particular regarding the conciliation of the requirements of

environmental sustainability with EU product and services legislation related to the

sector. Finally, the Action Plan looks at fostering the global competitiveness position

of EU construction enterprises.

In order to create synergies and maximise the impact of various actions at EU,

national and sectorial levels, there is a need for the latest analytical evidence of

market conditions and policy developments. This analytical support should not only

raise awareness of existing or planned policy measures but also help to understand

why and how these measures have been developed, what are the impacts on

construction business development and job creation, and how the experience

gained could be potentially transferred.

The observatory should help to develop this analytical support. It builds on previous

studies of the sustainable competitiveness of the construction sector and should be

seen as a complementary tool to other research work carried out by the European

Commission (EC), networks such as Euroconstruct, sector organisations like the

European Construction Industry Federation (FIEC), etc.

2.2. LEGAL BASIS AND POLICY CONTEXT

The present call for tenders is based on the Decision No 1287/2013 of the European

Parliament and of the Council of 22 January 2014 establishing a Competitiveness

and SMEs Programme (hereby "COSME"), covering the period between 2014 to

20202.

More specifically, the call refers to the Construction 2020 Action Plan3.The European

Construction Observatory will provide European policy makers and stakeholders

with regular analysis and comparative assessments of the market conditions and

policy developments related to the construction sector in EU-28 with respect to the

different elements of the Construction 2020 Action Plan.

2.3 OPPORTUNITIES FOR SMALL AND MEDIUM-SIZED ENTERPRISES

The Directorate General for Enterprise and Industry has the task to promote

opportunities for Small and Medium sized Enterprises (SMEs) and is aiming in its

activities to facilitate the activities of SMEs. In this context, SMEs are particularly

encouraged to submit tenders either on their own if feasible or by constituting a bid

using either of the options mentioned in paragraphs 15 and 16.

2 Regulation No 1287/2013 of the European Parliament and of the Council, establishing a Programme for

the Competitiveness of Enterprises and small and medium-sized enterprises (hereinafter "the COSME

Regulation"). 3 Communication COM (2012) 433 final of 31.07.2012, «Strategy for the sustainable competitiveness of

the construction sector and its enterprises».


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The Enterprise Europe Network provides advice on tender opportunities and

training in relation to procurement, which may be of assistance to newly initiated

tenderers. Please refer to the following web-site for further details:

http://www.enterprise-europe-network.ec.europa.eu/services/advice-eu-law-and-

standards

The Commission has further published a brochure on "Doing business with the

European Commission – Tips for potential contractors":

http://ec.europa.eu/budget/library/biblio/publications/business/doing_business_en.

pdf

3. AIM OF THE TENDER

The European Construction Observatory will provide European policy makers and

stakeholders with regular analysis and comparative assessments of the market

conditions and policy developments related to the construction sector in EU-28 with

respect to the different elements of the Construction 2020 Action Plan4.

The analysis and evaluations will support the exchange of experience between

Member States and stakeholders regarding the definition, implementation,

monitoring and assessment of the impact of policy measures related to

competitiveness of construction enterprises, including the engagement with

sustainable development objectives. The Observatory should be seen as a

complementary tool to existing instruments at international, European and national

levels, e.g. the statistics produced by EUROSTAT5, the construction market analysis

and forecasts produced by EUROCONSTRUCT6 and FIEC7, etc.

The ultimate objective of the Observatory is to support the European construction

industry and related services.

4. SCOPE AND DESCRIPTION OF THE TENDER

4.1 GENERAL ISSUES

Geographical scope: The service to be delivered will cover the EU Member States.

Languages: All services must be implemented in high level quality English.

4 See previous footnote. 5 For example,

http://epp.eurostat.ec.europa.eu/statistics_explained/index.php/Construction_production_(volume)_ind

ex_overview

6 http://www.euroconstruct.org/publications/publications.php

7 For example: http://www.fiec.eu/en/library-619/statistical-report.aspx


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For the purpose of this service contract, the tasks are divided into 4 work packages

(WP). The main deliverables will be:

• WP1: the preparation and regular update of individual country profiles for

each Member State of the EU-28 regarding the market conditions and trends

as well as national/regional strategies related to the five thematic priorities

of Construction 2020;

• WP2: the preparation and regular update of 60-80 fact sheets on individual

national and/or regional policy measures related to the thematic priorities of

Construction 2020, identifying the process of implementation and

monitoring, the likely socio-economic effects on the various actors in the

construction sector and the environmental impacts on society;

• WP3: the preparation of semi-annual analytical reports based on the

individual country profiles and fact sheets, and other relevant sources, which

clearly identify issues and formulate policy recommendations with respect to

the socio-economic and environmental performance of the construction

sector;

• WP4: the development and regular update of dedicated web pages for

Europa (i.e. preparing all materials ready to be uploaded in accordance with

EC communications guidelines) on the results of the above WPs and the

promotion of these web pages.

All deliverables should be prepared, performed and delivered in English, which is

also the working language for the implementation of this service contract. However,

the service provider should have the capacity of dealing with information existing in

any official language of the European Union, which is relevant for the purpose of

the contract.

Volume of delivery: the contract for which this tender has been launched will be

established for the duration of one year. Based on the evaluation of the service

provider's performance vis-à-vis the indicators of paragraph 4.3, the contract may

be subject to two renewals.

During the first year, the Contractor will define the methodology necessary to

gather information at national level, to undertake the analytical work and to

develop/maintain the webpages and their promotion. In addition, the service

provider will test and validate the methodology with the preparation of several

deliverables, the webpages and the dissemination strategy.

Deliverable Volume year 1 Volume year 2 Volume year 3

Country profiles 10 18 new, 10

updates

28 updates

Fact sheets 20 25 25 to 35

Analytical report 1 6 6

Leaflet 1 1 update 1 update


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4.2 SPECIFIC TASKS

Work package 1: Development of a methodology and production of country profiles

The objective of WP1 is to prepare and regularly update a country profile for each

Member State of the EU-28 regarding the market conditions and trends, and

national/regional strategies related to the five thematic priorities of Construction

2020.

For the purpose of this contract, the construction sector is defined according to the

NACE Rev. 2 statistical classification of economic activities in the European

Community and includes the following subsectors:

• Manufacturers of construction products and components, including wholesale;

• On-site construction: construction of buildings, civil engineering and specialised

construction activities;

• Professional construction services, including architects, engineers, building

inspection and surveying;

• Real estate services.

Task 1.1: Development of a methodology for gathering information

The service provider should define a format of the country profile and develop a

methodology which should ensure a regular collection, updating and quality control

of information and data that is comparable across the EU-28. Information will cover

among others the market conditions and competitive pressures on various market

segments (e.g. residential, non-residential, infrastructure, competition with

international market actors); trends in productivity, profitability and consolidation in

construction employment; employment (e.g. profession, age, gender) and the level

of skills in construction enterprises; the access to finance and delays of payment;

investments in R&D; innovative trends in the construction value chain;

developments towards more resource efficient products, buildings and construction

services; the cost of energy and raw materials; insurance and liability related

matters; the national/regional regulatory framework, etc. The information related

to the national strategies shall describe the focus of these strategies with respect to

the thematic priorities of Construction 2020 and the most significant measures

which are in place or under development.

The service provider will provide in the bid a preliminary typology of the information

to be gathered and the sources to be used8. In addition, the service provider will

describe and justify in the bid the approach to be followed in order to validate the

format of country profile and to gather, update and control the quality of the

8 Sources may change over time: the Contractor shall take care that they stay appropriate.


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information. Both proposals will be revised in the inception report. Typically, a

country profile will be a 5 -10 pages document with appropriate graphs, diagrams

and tables, excluding possible annexes.

Task 1.2: Production of the country profiles

During the first six-month period of the contract, the service provider will finalise

the format and prepare 5 pilot country profiles. These deliverables will be reviewed

in a meeting between the service provider and the Commission services before

proceeding with the remaining country profiles. A first complete set of 10 country

profiles should be available at the end of the first year. The service provider will

prepare and update a complete set of 28 country profiles during the second and the

third years of the project, while also keeping previous profiles up-to-date.

Work package 2: Selection and production of fact sheets on national and/or

regional policy measures

The objective of WP2 is to produce and regularly update 60-80 fact sheets on

individual national and/or regional policy measures related to the five thematic

priorities of Construction 2020.

Policy measures could cover for instance legislative measures such as introducing

environmental criteria/life cycle approach in public procurement or drafting a

construction law aiming at simplifying administrative procedures and introducing

principles for sustainable construction; support schemes for renovation/energy

efficiency in the form of grants, loans, third party financing, performance

contracting; fiscal measures, which could be in the form of VAT reduction on e.g.

energy efficient technologies; partnerships between the construction industry and

vocational education and training providers to support skills development and skills

certification schemes; public-private partnership initiatives to promote R&D,

innovation and clustering at regional level; etc.

The service provider should define a methodology for the selection of appropriate

policy measures, the collection and regular update of relevant information, the

analysis of the information and the production of fact sheets. The final selection of

policy measures will be agree with the Commission services and will take into

account possible overlaps with other parallel work of the Commission, especially in

the field of energy efficiency and renewable energy sources9.

Task 2.1: Selection of policy measures

The service provider will describe and justify in the bid the approach to be followed

for the selection of appropriate policy measures across the EU. This approach will

be revised in the inception report. The selected measures should cover most

significant market trends and policy developments related to the construction sector

taking into account:

9 For instance with respect to the Build Up Skills initiative, the Build Up portal, etc.


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• A balanced geographical coverage across the EU-28;

• A balanced market segment coverage (residential, non-residential,

infrastructure);

• A balanced coverage of the 5 thematic priorities of the Construction 2020

Action Plan;

• The links between specific measures with EU instruments and/or various

sources of public-private financing;

• The potential transferability of the experience gained from the specific

measure to EU level initiatives.

During the implementation of the project, the criteria may be revised in agreement

with the Commission in order to respond to new EU policy developments and

progress with the Construction 2020 Action Plan.

After having validated the selection methodology, the service provider will submit

at the beginning of each six-month period a list of 30-40 possible candidate

measures with a concise description and justification of each proposed measure.

The final selection will be decided in agreement with the Commission. During the

first year, the service provider will produce 20 consolidated fact sheets. Another 40

-60 fact sheets will be produced during the second and third years of the project,

while also ensuring that previous ones stay –to-date (links, contact details, data,

results, etc).

Task 2.2: Collection and update of information

The information to be gathered should provide an accurate overview of the scope of

the measures in terms of budgetary commitments and actual public investments,

policy areas, policy instruments, beneficiaries, duration of the measures, number of

loans/grants, number of projects undertaken, etc. It should also outline the

complementary elements of the national/regional measures with EU legal acts and

financing, in particular from the European Structural and Investment Funds, as well

as financial instruments of the European Investment Bank and/or the European

Bank for Reconstruction and Development.

The service provider should explain in the bid the rationale of the different sources

and methods that will be used for gathering the information (implementing agency,

financial institutions, auditors, sector organisations, beneficiaries, literature,

statistical databases, desk research, interview, etc.) and the frequency of data

collection. The approach will be revised in the inception report.

The service provider should ensure bringing together a team with very good

knowledge of the respective national/regional institutional, socio-economic and

sectorial environment surrounding the policy measures.

Task 2.3: Analysis of the information

The analysis should explain:

• how the policy measures have been defined and developed (in which policy

context/landscape? what other policies were considered? what were the

barriers/drivers considered?) and the likely impacts assessed;

• what monitoring mechanisms have been put in place;


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• if some adjustments were necessary;

• whether any ex-post assessment has been undertaken;

• if “exit” strategies have been anticipated and/or implemented.

The analysis should identify the likely effects and/or impact of the policy measures

according to a set of core impact indicators, in particular with respect to business

and skills development, job creation in construction and in related industries,

innovation trends, international market access, resource efficiency, etc. It should

also explain the transferability opportunities and possible limitations for scaling up

the potential of the measure across the EU.

The service provider should propose and justify during the first six months of the

project the rationale of a set of 6-10 core indicators, which are in line with the

Europe 2020 targets10, and present a methodology for collecting relevant data and

for quality control.

Task 2.4: Fact sheets

• The service provider should define in the bid a template for presenting a single

fact sheet on a policy measure. This template will be revised in the inception

report.

If relevant, different templates may be proposed depending on the different subject

of the policy measures.

• Typically, each fact sheet will be a 2-3 pages document presenting both factual

information and analytical elements related to a policy measure, as explained

beforehand, with appropriate graphs, diagrams and tables.

Work package 3: Preparation of analytical reports

The scope of WP3 is to prepare on a regular basis analytical reports on market

conditions and trends as well as policy strategies at national/regional level with

respect to each thematic priority of Construction 2020. A proposed structure for an

individual analytical report should be provided in the tender and revised in the

inception report.

Each thematic report will summarise and analyse the elements of the national

country profiles and of the fact sheets on individual policy measures in a given six-

month period. The reports will also include appropriate references to literature and

academic works, national and international policy documents (e.g. EC, Organisation

for Economic Co-operation and Development, International Energy Agency, etc.)

and other sources relevant to the topic at the time of writing.

Moreover, each analytical report will formulate clear and appropriate policy

responses and recommendations in the light of the identified trends, practices and

models, lessons learned and existing socio-economic and policy contexts.

10 http://ec.europa.eu/europe2020/europe-2020-in-a-nutshell/targets/index_en.htm


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Each report will include an executive summary at the beginning as well as the

summaries of the national profiles and of the case studies in annex.

In the first year, the service provider will prepare one analytical report for 10

countries, in compliance with what is indicated at task 1.2 of paragraph 4.2 Specific

Tasks. Two additional annual analytical reports will be delivered during the rest of

the project covering EU-28.

Work package 4: Promotion of the analysis results and dissemination activities

The service provider will develop a webpage which will include among others

regular thematic reports on market conditions and developments, fact sheets on

individual measures related to the thematic priorities of Construction 2020,

including the state of play with each measures and an analysis of the impact, as

well as links to other relevant international, European and country websites.

The objective of WP4 is to promote and disseminate the activities implemented in

Work packages 1 to 3. It will consist of a provision of web pages, regular production

of promotional materials and a provision of a mailing list as well as a production of

a project’s leaflets. A conceptual layout in compliance with the Commission’s

graphic charter of the web pages as well as the dissemination strategy should be

presented in the tender.

Task 4.1: Development and maintenance of a web page

The service provider will develop and maintain the project web pages under the

European Commission’s Enterprise and Industry web portal at

http://ec.europa.eu/enterprise. However, in the context of the current web

rationalisation plan which aims to reduce the number of pages of this portal, the

service provider will work with the Enterprise and Industry web editors to minimise

the number of content pages which will be created under this site. Furthermore, the

web editors of Enterprise and Industry will have full editorial control over all the

content and subsequent updates published on the site.

The general aim of the web pages is to disseminate the analysis of the project and

support mutual policy learning for policy makers and other interested public.

The web pages must include at least the following content:

• All prepared country profiles, fact sheets on policy measures and analytical

reports, and the promotional materials;

• A dedicated section for short announcement and news, which will be suggested by

the service provider and publish in agreement with the Commission;

• A section with links to other relevant analytical and forecast research work in

Europe and internationally;

• A section presenting the objectives of the observatory, milestones and the project

team (“About” section).

The service provider shall create and maintain the web pages and its contents, as

well as ensure its editorial quality in close cooperation with web editors of

Enterprise and Industry and respect the content approval workflow which will be


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defined. The service provider must use the European Commission’s existing

corporate web content management system

(http://ec.europa.eu/ipg/tools/wcm/index_en.htm) and existing templates, thus no

web portal design work is foreseen. When needed, the service provider shall use

the interactive services

(http://ec.europa.eu/ipg/services/interactive_services/index_en.htm) provided by

the European Commission.

The web pages will have to be fully compliant with the Information Providers Guide

(http://ec.europa.eu/ipg), which rules are compulsory for the service provider in

order to ensure a coherent and user-friendly service to the users of EU websites.

The web pages require the following minimum content and functionalities:

• The start web page should clearly explain the objectives of the Observatory and

the scope of the analytical work as well as the project team and management. It

should be regularly updated and highlight the main developments identified and

analysed in the fact sheets and periodical analytical reports;

• An easy and intuitive overview of the country profiles and of the fact sheets,

including key words;

The service provider is encouraged to propose other innovative and practical ways

of presenting and promoting project deliverables on the web pages within the

technical possibilities of the europa.eu system. The key criteria for the functionality

of the web pages should be ease of use with a minimum of clicks. The system

should be highly user-friendly, taking into account language limitations. An

immediately comprehensible thematic structure and navigation system are

essential; users should be able to navigate easily between country profiles and

other contents. The software should be thoroughly tested on regular and common

erroneous use, including on-site testing, before being presented to the Commission

for release approval.

The public web pages of the Observatory shall be subject to ongoing adaptations to

take account of policy developments and of web analytics. Functionality and/or

structural updates shall therefore be foreseen throughout the contractual period

and executed in consultation and agreement with the Commission.

The service provider should foresee and demonstrate compliance with data

protection Regulation (EC) No 45/200111 when handling personal data from the web

site users.

By the end of the contract, a hand-over file must be prepared in order to ensure a

smooth and cost-free transition of the consolidated Observatory web pages to

another service provider.

In addition, the service provider is expected to:

11 Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on

the protection of individuals with regard to the processing of personal data by the Community

institutions and bodies and on the free movement of such data.


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• Use the existing layout of the European Commission’s Enterprise and Industry web

portal for the Observatory web pages and respect the graphic style and design

guidelines provided by the Commission services;

• Regularly report any improvement suggestions to the Commission;

• Ensure accuracy, consistency and integrity of all data and content;

• Prime the web pages through encouraging links on other web portals and search

engine optimisation to make the Observatory as visible as possible to the most

search engines (including non-English ones).

Task 4.2: Communication and dissemination activities

The service provider should develop and implement a coherent strategy for

promoting and disseminating the Observatory results.

The communication and dissemination activities will also include a publicity

campaign aiming at making the web page known to a wider audience. The service

provider is expected to present its communication and dissemination strategy in the

tender.

In addition, after each six months period of the contract, the service provider

should prepare promotional materials that will summarise the Observatory. This

should include materials that could be used for a 4 pages newsletter and highlight

developments from the preceding six months of the project. The materials should

include:

• A short editorial from the project manager or another senior expert of the

study team;

• Overview of publications with short summaries and links to the full

documents;

• Main messages from the analytical reports.

The materials will be published on the project web pages and should be also

prepared in a format (preferably html) that would allow for an easy possible

distribution via e-mail (mailing list).

The service provider will be responsible for identifying the relevant target groups in

the EU-28 and internationally as well as create, further develop and update a

project mailing list. All communications actions should include a method for

measuring readership and also invite and manage feedback.

All the promotional and communication materials shall respect the graphic style and

design guidelines provided by the Commission services, as in the case of web pages

(see WP4, Task 1).

Task 4.3: Production of a project leaflet and other promotional activities

The service provider will produce a 1-2 page (A4, in colour, electronic version)

leaflet, which will summarise in a clearly understandable way the idea and

objectives of the project, present the study team, the research methodology as well

as other project relevant information. The final version of the leaflet will be decided


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in agreement with the Commission and should be updated in the course of the

project.

The leaflet shall respect the graphic style and design guidelines provided by the

Commission services, as in the case of web pages (see WP4, Task 1).

The leaflet will be used for promotional purposes, e.g. when sending invitations to

Commission events related to construction.

Until the approval of the inception report, the name "European Construction

Observatory" is considered as a working term and therefore the service provider is

encouraged to suggest other possible names for the project. Therefore, the service

provider is encouraged to suggest in the inception report some other interesting,

easy to understand and retain, and attractive names with a multi-lingual flavour.

4.3 PERFORMANCE INDICATORS

The performance indicators should be applied as follows:

Indicator 1: Number and quality of the deliverables

� Quality of the developed methodology;

� Number and quality of the produced country profiles and policy measures fact

sheets;

� Number, quality and update frequency of the produced fact sheets;

� Quality of the semi-annual comparative analytical report

Indicator 2: Utilisation of the website

This indicator should focus on the number of times that the EUROPA webpages are

used. It concerns especially: � Number of hits of the webpages;

� Number of unique visitors;

� Number of documents downloaded by type of documents;

� Duration of visit, repetition of visitors, geographical coverage;

Indicator 3: Dissemination and promotion

� Coherence and effectiveness of the dissemination strategy;

� Quality and completeness of the EUROPA webpages;

� Number of the disseminated leaflets.

5. STARTING DATE OF THE CONTRACT AND DURATION OF THE TASKS

The contract shall enter into force on the date on which it is signed by the last

contracting party. The duration of the tasks will be 12 months. This period is

calculated in calendar days. The execution of the tasks may not start before the

contract has been signed.

It is expected to be signed in 4th quarter of 2014.


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The period of execution of the tasks may be extended, only with the written

agreement of the contracting parties, before the end of the period originally stated

in the contract.

The period of execution of the tasks specified in the contract is likely to be renewed

2 times for a period of 12 months, only with the express written agreement of the

contracting parties before the payment of the balance of the on-going year of

execution of the tasks.

EASME reserves the right to make use of a negotiated procedure without prior

publication of a contract notice for additional contracts involving services similar to

those assigned to the party awarded the initial contract by the same contracting

authority. That procedure may be used only during the 3 months following

conclusion of the original contract.

6. PLACE OF PERFORMANCE

The place of performance of the tasks shall be the service provider's premises or

any other place indicated in the tender, with the exception of the Commission's

premises. In addition, the meetings between the service provider and

representatives from the EASME and the European Commission shall be held at the

EASME or Commission premises in Brussels.

7. PERIOD OF VALIDITY OF THE TENDERS

The offer must remain valid for a period of 6 months following the final date for

submitting tenders. During this period, the tenderer may not modify the terms of

his tender in any respect.

8. VOLUME OF THE CONTRACT

The amount of work involved to carry out this contract is assessed at a maximum

of 300.000 Euros.

In case of contract renewal, based on the performance of the service provider and

subject to the approval of the Workprogramme of COSME by the relevant

committee, the budget for the renewal of the contract may be as follows:

Year 2: 400 00012€

Year 3: 500.00013€

12 May be subject to changes


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It should be noted that the hosting costs on the Europa website will be entirely

born by the EASME (cf. WP 4).

The Protocol on the Privileges and Immunities of the European Union shall apply to

this invitation to tender. In particular, Article 3 and 4 provide that the European

Union is exempted from all charges, taxes and dues including value added tax

(VAT). Such charges may not therefore be included in the calculation of the price

quoted; the VAT amount must be indicated separately.

9. REPORTING

The service provider has to provide the required reports and documents

accompanying the requests for payments in accordance with the conditions of the

standard service contract.

All reports and written deliverables will be provided in pdf format as well as on

request of the Commission services in Word format. All reports and other written

deliverables must be submitted in English. All documents will be of the highest

linguistic quality and will have been edited, spell checked and proofread by a native

English speaker or equivalent.

In addition to the deliverables specified above for each work package and task, the

service provider will provide for each contractual period of 12 months the following

reports:

• An inception report (month 1) which should present the revised project

methodology as requested in each work package and task and agreed on in

the kick-off meeting;

• A fortnightly e-mail with a state of play of the activities carried out and

planned for the next 2 weeks, achievements, problems encountered/solved,

further actions;

• A progress report describing the work carried out during the first six months

of the contract and the results obtained with respect to the tasks described

at point 1.1, the problems encountered and addressed, progress made and

planning for the coming period.

In addition, a Final report shall be provided by the service provider, describing

overall the work carried out and the results obtained during the whole contract

duration with respect to the tasks described at point 3. At the end of the project,

the Final report will also include a handover document describing clearly the

methodology and strategy needed for possible continuation of the project.

The service provider will be required to attend a kick-off meeting 2 weeks following

contract signature as well as 2 other project meetings as specified in the table

below. The service provider is to provide minutes from the meetings held within the

contexts specified above.

13 May be subject to changes


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The deadlines for the submissions of the reports and the minutes as well as their

approval procedures are presented in the table below (point 10).

Unless otherwise specified, comments on the various deliverables will be issued by

the Commission at the latest 30 days after submission of the deliverables. The

service provider will have 15 days to deliver a revised version.

In accordance with the draft service contract, tasks carried out by the service

provider in performance of this contract will be the subject of reports, four copies of

which must be sent to the EASME.

10. PLANNING AND DELIVERABLES

An overview of the reporting schedule and of the indicative timeline of

deliverables is provided below.

Time-line Meetings Reports Approval

of reports Payments

Contract

signature

1 month Kick-off Inception

report

20 days Pre-financing:

30%

2 months

3 months

4 months

5 months

6 months Meeting 1 Progress

report

20 days Interim

payment:

30%

7 months

8 months

9 months

10 months

11 months Meeting 2 Draft final

report

30 days

12 months Final report Payment

balance: 40%

11. Date AND PLACE OF OPENING OF TENDERS

Tenders will be opened at 10:00 hours (Brussels time) on Wednesday 15th October

2014 at the following location:

Executive Agency for Small and Medium Sized Enterprises (EASME)

Place Rogier 16, COV2 Room 11/190, B-1210 Brussels - BELGIUM


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The opening session is public. An authorised representative of each tenderer may

attend the opening of the bids. Organisations wishing to attend are requested to

notify their intention by sending a fax to the following number: +32-2-29-73512 or

e-mail to [email protected] at least 48 hours in

advance. This notification must be signed by an authorised representative of the

tenderer and specify the name of the person who will attend the opening of the bids

on the tenderer's behalf.

12. TERMS OF PAYMENTS

Payments shall be made in accordance with the provisions specified in Articles I.4,

and II.15 of the draft service contract. In general, the payment scheme will consist

of one pre-financing payment of 30% of the total value of the contract, one interim

payment of 30% and the payment of the balance.

The schedule and procedure for the approval of the documents to be submitted and

for the subsequent approval of the payment are specified in Articles I.4 and II.15 of

the draft service contract.

The EASME reserves the right to pay less than the amount foreseen in Article I.3 of

the draft service contract according to the tasks performed.

Guarantees

The service provider should provide a pre-financing guarantee in accordance with

Article I.4.1 of the draft service contract.

13. GENERAL TERMS AND CONDITIONS FOR THE SUBMISSION OF TENDERS

Participation in tendering procedures is open on equal terms to all natural and legal

persons from one of the EU Member States and to all natural and legal persons in a

third country which has a special agreement with the Union in the field of public

procurement on the conditions laid down in that agreement.

Participation in this tender procedure shall be open in equal terms to all natural and

legal persons coming within the scope of the Treaties and to all natural and legal

persons in a third country which has a special agreement within the Union in the

field of public procurement under the conditions laid down in that agreement.

Submission of a tender implies acceptance of the terms and conditions set out in

this invitation to tender, in the tender specifications and in the draft contract and,

where appropriate, waiver of the tenderer's own general or specific terms and

conditions. It is binding on the tenderer to whom the contract is awarded for the

duration of the contract.


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The Protocol on the Privileges and Immunities of the European Union14 or, where

appropriate, the Vienna Convention of 24 April 1963 on Consular Relations15 shall

apply to this invitation to tender.

Once the EASME has accepted the tender, it shall become the property of the

EASME and the EASME shall treat it confidentially.

14. NO OBLIGATION TO AWARD THE CONTRACT

This invitation to tender is in no way binding on the EASME. The EASME's

contractual obligation commences only upon signature of the contract with the

successful tenderer.

Up to the point of signature, the contracting authority may either abandon the

procurement or cancel the award procedure. This decision must be substantiated

and the candidates or tenderers notified.

No compensation may be claimed by tenderers whose tender has not been

accepted, including when the EASME decides not to award the contract.

15. SUBCONTRACTING

A service provider may subcontract parts of the services.

Service providers must state what parts of the work, if any, they intend to

subcontract, and to what extent (% of the total contract value), specifying the

names, addresses and legal status of the subcontractors. Legal persons must

provide a document containing a list of the professional qualifications of the

subcontractor. Tenderers may not choose subcontractors other than those

mentioned in the bids unless they obtain the prior written authorisation of the

EASME.

The overall responsibility for the work remains with the service provider.

Service providers must ensure Article II.7 of the draft service contract can be

applied to subcontractors. Once the contract has been signed, Article II.18 of the

aforementioned contract shall apply to subcontractors.

16. JOINT OFFERS

A joint offer is a situation where an offer is submitted by a group of tenderers. If

awarded the contract, the tenderers of the group will have an equal standing

towards the EASME in executing the service contract.

14 https://www.ecb.europa.eu/ecb/legal/pdf/ppi_en.pdf 15 http://www.supremecourt.ge/files/upload-file/pdf/act38.pdf


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The EASME will not request consortia to have a given legal form in order to be

allowed to submit a tender, but reserves the right to require a consortium to adopt

a given legal form before the contract is signed if this change is necessary for

proper performance of the contract. This can take the form of an entity with or

without legal personality but offering sufficient protection of the EASME's

contractual interests (depending on the Member State concerned, this may be, for

example, a consortium or a temporary association).

Grouping of firms must nominate one party to be responsible for the receipt and

processing of payments for members of the grouping, for managing the service

administration, and for coordination. The documents required and listed in the

present specifications must be supplied by every member of the grouping. The

checklist in Annex 7 will help verifying the level of information to be provided

according to the role of each entity in the tender.

The offer has to be signed by all members of the group, or by one of the

members, which has been duly authorised by the other members of the grouping (a

power of attorney or sufficient authorisation is to be attached to the offer), when

the tenderers have not yet formed a legal entity.

The contract will have to be signed by all members of the group, or by one

of the members, which has been duly authorised by the other members of the

grouping (a power of attorney or sufficient authorisation is to be attached to the

contract, see model in Annex 6), when the tenderers have not formed a legal

entity.

Partners in a joint offer assume joint and several liabilities towards the EASME for

the performance of the contract as a whole.

Statements, saying for instance:

• that one of the partners of the joint offer will be responsible for part of the

contract and another one for the rest, or

• that more than one contract should be signed if the joint offer is successful,

are thus incompatible with the principle of joint and several liability. The EASME will

disregard any such statement contained in a joint offer, and reserves the right to

reject such offers without further evaluation, on the grounds that they do not

comply with the tendering specifications.

17. FORM AND CONTENT OF THE TENDER

Tenders must be signed by the tenderer or his duly authorised representative.

Tenders must be perfectly legible so that there can be no doubt as to words and

figures. In case of discrepancy between words and figures, words should prevail.

Tenders must be clear and concise, with continuous page numbering, and

assembled in a coherent fashion (e.g. bound or stapled, etc.). Since tenderers will


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be judged on the content of their written bids, these must make it clear that they

are able to meet the requirements of the specifications.

Tenders must be written in one of the official languages of the European Union. In

order to speed up the selection process a summary in English would be preferred.

Tenders must include the following information:

• all the information and documents requested by the EASME in order to assess the tender. In order to help tenderers presenting a complete tender, a checklist of the documents to submit is provided in Annex 7. This checklist does not need to be included in the tender but we encourage tenders to use it in order to provide complete tenders in order to facilitate the assessment of the tenders;

• the price in euros; • one specimen signature of an authorised representative on the legal

entity form (Annex 9), and a statement confirming the validity of the tender (preferably in blue ink); the tender must provide evidence of the authorisation to sign in name of the tenderer;

• the name of a contact person in relation to the submission of the bid.

17.1 HOW TO SUBMIT A TENDER

Tenderers shall observe precisely the indications in point 3 and 4 of the invitation to

tender in order to ensure their tenders are admissible.

Evidence of timely submission by post or courier service will be constituted by the

date of dispatch, the postmark or the date of the deposit slip. In the case of hand-

delivery, the signed and dated receipt will serve as evidence.

Late delivery will lead to the non-admissibility of the tender and its rejection from

the award procedure for this contract. Offers sent by e-mail or by fax will also be

non-admissible. Envelopes found open during the opening will also lead to non-

admissibility of the tender.

17.2 STRUCTURE OF THE TENDER

All tenders must be presented in three sections.

Section one: Administrative proposal - Presentation of the tender

Section two: Technical Proposal - Addressing technical specifications and award

criteria

Section three: Financial Proposal

17.2.1 Section One: Administrative proposal

This section must provide the following information, set out in the standard

identification forms attached to these tender specifications:

• Tenderer's identification (see Annex 1)


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All tenderers must provide proof of registration, as prescribed in their country of

establishment, on one of the professional or trade registers or provide a declaration

or certificate.

If the tenderer is a natural person, he or she must provide a copy of the identity

card or passport and proof that he or she is covered by the social security scheme

as self-employed person.

Each tenderer (including subcontractors or any members of consortium or

grouping) must complete and sign the identification forms in Annex 1 and provide

the above mentioned information. However, the subcontractor(s) shall not be

required to provide those evidences when the services represent less than 20% of

the contract.

• Financial identification (see Annex 8)

The bank identification form must be filled in and signed by an authorised

representative of the tenderer and his /her banker. A standard form is attached in

Annex 8.

In case of a grouping or consortia with a legal representative, this form has to be

provided only by the person heading the project.

• Legal entities (see Annex 9)

The legal entity form in Annex 9 must be filled in and should be accompanied by

a number of supporting documents available on the web site:

http://ec.europa.eu/budget/execution/legal_entities_en.htm.

In the case of a grouping, this form must only be provided by the person heading

the project. Tenderers may choose between presenting a joint bid (see point 16

above) and introducing a bid as a sole service provider, in both cases with the

possibility of having one or several subcontractors (see point 16 above).

Whichever type of bid is chosen, the tender must stipulate the legal status and role

of each legal entity in the tender proposed and the monitoring arrangements that

exist between them and, failing this, the arrangement they foresee to establish if

they are awarded the contract. The EASME reserves the right, however, to request

additional evidence in relation to the bid submitted.

17.2.2 Section Two: Technical proposal

All tenders must contain a technical proposal and the EASME will reject tenders

where no technical proposal is included. This section is of high importance in the

assessment of the bids in the award procedure for the service contract.

• The award criteria set out in section 18.3 below define those parts of the

technical proposal to which the tenderers must pay particular attention;

• Tenderers must include in their bids the technical proposal addressing all

aspects detailed in the specifications;


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• Tenderers must present a general methodology/strategy and the

organisation of work they will apply to the possible tasks under the service

contract. The level of detail of the tender will be important for the evaluation

of the tender. The technical proposal should include all information needed

for the purpose of awarding the contract.

Please note that, to grant equal treatment of all tenders, it is not possible to modify

offers after their submission in relation to the technical and financial proposals. As

a consequence, incompleteness in this section can only result in negative impact for

the evaluation of award criteria. Please note also that proposals deviating from the

technical specifications may be rejected for non-conformity.

17.2.3 Section Three: Financial proposal

All tenders must contain a financial proposal and the EASME will reject tenders

where no financial proposal is included.

The tenderer's attention is drawn to the following points:

• Prices must be expressed in euros; including the countries which are not in

the euro-area. As far as the tenderers of those countries are concerned,

they cannot change the amount of the bid because of the evolution of the

exchange rate;

• Prices should be quoted free of all duties, taxes and other charges, i.e. also

free of VAT, as the European Union is exempt from such charges under

Articles 3 and 4 of the Protocol on the Privileges and Immunities of the

European Union of 8 April 1965 (OJ L 152 of 13 July 1967). Exemption is

granted to the EASME by the governments of the Member States, either

through refunds upon presentation of documentary evidence or by direct

exemption;

• For those countries where national legislation provides an exemption by

means of a reimbursement, the amount of VAT is to be shown separately. In

case of doubt about the applicable VAT system, it is the tenderer's

responsibility to contact his or her national authorities to clarify the way in

which the European Union is exempt from VAT;

• Prices shall not be conditional and be directly applicable by following

the technical specifications; • The financial offer must be formulated for the whole contract period;

• Prices shall be fixed and include all expenses, such as travel expenses

and daily allowances, and not subject to revision;

• The reference price for the award of the contract shall consist of the total

amount in payment of the tasks executed, as stated in Article I.3 of the

draft service contract. In any case, this amount constitutes the maximum

amount payable for the services performed.

The tenderer must fill in the financial overview template in order to include all the

following elements for information purposes (see Annex 4):

a) The professional fees: these must cover all expenditure incurred in the

performance of the contract with the exception of those under (b) and (c) and

(d) below. The labour cost for each category of staff engaged in the project must


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be specified. An hourly rate for labour of each member of staff and the total

number of hours each staff member of staff will contribute to the work should be

provided as well as a breakdown of the costs per tasks and the total labour costs.

b) Travel and Subsistence Costs: In the event of travel being necessary to carry

out the duties specified in the tender, indicating the unit price and quantity.

c) Subcontracting costs: In the event of subcontracting, the subcontracting costs

should be specified and a costs breakdown per tasks should also be provided.

d) Other Costs (if applicable): In the event of other costs, the other costs should

be specified and a costs breakdown per tasks should also be provided.

18. EVALUATION AND AWARD OF CONTRACT

The evaluation will be based on the information provided in the tender. In addition,

the EASME reserves the right to use any other information from public or specialist

sources.

All the information will be evaluated in the light of the criteria set out in these

specifications. The procedure for the award of the contract, which will concern only

admissible tenders, will be carried out in three successive stages.

The aim of each of these stages is:

• Examination, in the first stage (exclusion criteria), whether tenderers can

take part in the tendering procedure;

• Examination, in the second stage (selection criteria), of the technical and

professional capacity and economic and financial capacity of each tenderer

who has passed the exclusion stage;

• Assessment on the basis of the award criteria each bid which has passed the

exclusion and selection stages.

18.1 EXCLUSION CRITERIA (ARTICLE 106 OF THE FINANCIAL REGULATION)

Tenderers will be excluded if16 :

(a) they are bankrupt or being wound up, are having their affairs administered

by the courts, have entered into an arrangement with creditors, have

suspended business activities, are the subject of proceedings concerning

those matters, or are in any analogous situation arising from a similar

procedure provided for in national legislation or regulations;

(b) they or persons having powers of representation, decision making or control

over them have been convicted of an offence concerning their professional

conduct by a judgment of a competent authority of a Member State which

has the force of res judicata;

(c) they have been guilty of grave professional misconduct proven by any

means which the contracting authority can justify including by decisions of

the EIB and international organisations;

16 Article 106 of the Financial Regulation applicable to the general budget of the Union.


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(d) they are not in compliance with their obligations relating to the payment of

social security contributions or the payment of taxes in accordance with the

legal provisions of the country in which they are established or with those of

the country of the contracting authority or those of the country where the

contract is to be performed;

(e) they or persons having powers of representation, decision making or control

over them have been the subject of a judgment which has the force of res

judicata for fraud, corruption, involvement in a criminal organisation, money

laundering or any other illegal activity, where such illegal activity is

detrimental to the Union's financial interests;

(f) they are subject to an administrative penalty referred to in Article 109(1) of

the Financial Regulation.

The cases referred to in point (e) above shall be the following:

(a) cases of fraud as referred to in Article 1 of the Convention on the protection

of the European Communities' financial interests established by the Council

Act of 26 July 1995 (OJ/C 316 of 27.11.1995, p. 48);

(b) cases of corruption as referred to in Article 3 of the Convention on the fight

against corruption involving officials of the European Union or officials of

Member States of the European Union, established by the Council Act of 26

May 1997 (OJ/C 195 of 25.6.1997, p. 1);

(c) cases of participation in a criminal organisation, as defined in Article 2 of

Council Framework Decision 2008/84/JHA;

(d) cases of money laundering as defined in Article 1 of Directive 2005/60/EC of

European Parliament and Council;

(e) cases of terrorist offences, offences linked to terrorist activities, and inciting,

aiding, abetting or attempting to commit such offences, as defined in Articles

1, 3 and 4 of Council Framework Decision 2002/475/JHA.

Other cases of exclusion (Article 107 Financial Regulation):

Contracts will not be awarded to tenderers who, during the procurement procedure:

a) are subject to a conflict of interest;

Tenderers must declare:

• that they do not have any conflict of interest in connection with the

contract; a conflict of interest could arise in particular as a result of

economic interests, political or national affinities, family or emotional ties,

or any other relevant connection or shared interest;

• that they will inform the contracting authority, without delay, of any

situation constituting a conflict of interest or which could give rise to

a conflict of interest;

• that they have not made and will not make any offer of any type

whatsoever from which an advantage can be derived under the

contract;


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• that they have not granted and will not grant, have not sought and

will not seek, have not attempted and will not attempt to obtain,

and have not accepted and will not accept, any advantage, financial

or in kind, to or from any party whatsoever, constituting an illegal

practice or involving corruption, either directly or indirectly, as an

incentive or reward relating to the award of the contract.

The EASME reserves the right to check the above information.

b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail

to supply that information.

c) find themselves in one of the situations of exclusion, referred to in article

106 (1) for this procurement procedure.

Evidence to be provided by the tenderers

When submitting their bids, each tenderer (including subcontractor(s) or any

member of a consortium or grouping) must provide a declaration on their honour,

duly signed and dated, stating that they are not in any of the situations mentioned

above. For that purpose they shall complete and sign the form attached in Annex 2.

Where the tenderer is a legal entity, they shall, whenever requested by the EASME,

provide information on the ownership or on the management, control and power of

representation of the legal entity.

The tenderer to whom the contract is to be awarded (the service provider) shall

provide, within 15 (fifteen) days following receipt of the letter informing him of the

proposed award of the contract and preceding the signature of the contract, the

evidence specified below confirming the declaration referred to above.

The EASME shall accept as satisfactory evidence the following:

For situations described in (a), (b) and (e) of Article 106 of the Financial Regulation,

the production of a recent extract from the judicial record is required or, failing

that, a recent equivalent document issued by a judicial or administrative authority

in the country of origin or provenance showing that those requirements are

satisfied. Where the tenderer is a legal person and the national legislation of the

country in which the tenderer is established does not allow the provision of such

documents for legal persons, the documents should be provided for natural persons,

such as the company directors or any person with powers or representation,

decision making or control in relation to the tenderer.

For the situation described in point (d) of Article 106 of the Financial Regulation,

recent certificates or letters issued by the competent authority of the State

concerned are required. These documents must provide evidence covering all taxes

and social security contributions for which the tenderer is liable, including for

example, VAT, income tax (natural persons only), company tax (legal persons only)

and social security contributions.

For any of the situations (a), (b), (d) or (e) of the Financial Regulation, where any

document described in two paragraphs above is not issued in the country


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concerned, it may be replaced by a sworn or, failing that, a solemn statement made

by the interested party before a judicial or administrative authority, a notary or a

qualified professional body in his country of origin or provenance.

If the tenderer is a legal person, information on the natural persons with power of

representation, decision making or control over the legal person shall be provided

only upon request by the contracting authority

Administrative and financial penalties

Without prejudice to the application of penalties laid down in the contract,

candidates or tenderers and service providers who have made false declarations,

have made substantial errors or committed irregularities or fraud, or have been

found in serious breach of their contractual obligations may be excluded from all

contracts and grants financed by the EU budget for a maximum of five years from

the date on which the infringement is established as confirmed following and

adversarial procedure with the service provider. That period may be extended to

ten years in the event of a repeated offence within five years of the date referred to

in the first subparagraph.

Candidates or tenderers who have made false declarations, have submitted

substantial errors, irregularities or fraud, may also be subject to financial penalties

representing 2% to 10% of the total estimated value of the contract being

awarded. Service providers who have been found in serious breach of their

contractual obligations may be subject to financial penalties representing 2% to

10% of the total value of the contract in question. The rate may be increased to 4%

to 20% in the event of a repeat infringement within five years of the date on which

the infringement is established as confirmed following and adversarial procedure

with the service provider.

18.2 SELECTION CRITERIA

Tenderers must have the economic and financial capacity as well as the technical

and professional capacity to perform the tasks required under this call for tender.

For this purpose, tenderers must provide evidence of economic, financial, technical

and professional capacity to perform the tasks required in this call for tenders.

For the economic and financial capacity, the tenderer should demonstrate sufficient

financial resources to guarantee continuous and satisfactory performance

throughout the envisaged lifetime of the contract, as well as sufficient turnover in

relation to the tasks expected under this contract.

Regarding the technical and professional capacity, the tenderer should demonstrate

expertise and experience in carrying out tasks similar to the requested services, as

well as the technical skills necessary to deliver the requested services.


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Tenderers should read this section carefully and supply the specific documents and

information requested and any other documents that they wish to include by way of

clarification.

If several service providers are involved in the bid, each of them must have and

show that they have the professional and technical capacity to perform the tasks

assigned to them in the tender, and the required economic and financial capacity.

This rule applies to all service providers once they have chosen to be tenderers.

However, if the tender includes subcontractors, the EASME reserves the right to

request evidence of their economic and financial capacity if the tasks subcontracted

represent a substantial part of the contract.

Economic and financial capacity

The tenderers should have sufficient economic and financial capacity to guarantee

performance of the contract. The following documents are to be submitted as proof:

• a completed simplified financial statements form attached in Annex 3 to these

specifications;

• a full copy of the tenderer's annual accounts (balance sheet, profit and loss

account, notes on the accounts and auditors' remarks when applicable) of the

last three years for which the accounts have been closed, as approved by the

general assembly of the company and, where applicable, audited and/or

published. These documents must be signed by the authorised representative of

the tenderer;

• a statement of overall turnover and turnover concerning the tasks, supplies or

services covered by this contract for the last three financial years.

This rule applies to all service providers, regardless of the percentage of tasks they

intend to execute, once they have chosen to submit a tender. However, if the

tender includes subcontractors whose tasks represent less than 20% of the

contract, those subcontractors are not obliged to provide evidence of their

economic and financial capacity.

If, for some exceptional reason which the EASME considers justified, a tenderer is

unable to provide one or other of the above documents, he or she may prove his or

her economic and financial capacity by any other document which the EASME

considers appropriate. In any case, the EASME must at least be notified of the

exceptional reason and its justification in the tender. The EASME reserves the right

to request any other document enabling it to verify the tenderer's economic and

financial capacity.

An economic operator may, where appropriate and for a particular contract, rely on

the capacities of other entities, regardless of the legal nature of the links which it

has with them. It must in that case prove to the contracting authority that it will

have at its disposal the resources necessary for performance of the contract, for


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example by producing and undertaking on the part of those entities to place those

resources at its disposal.17

The economic and financial capacity of the tenderers will be evaluated on the basis

of the following criteria and methodology:

• Quick ratio (a), computed as the ratio of current assets less inventory to

current liabilities. It is a widely used indicator of an organisation's capacity to

pay off short term liabilities through the realisation of its short term assets in

the event of unforeseen cash shortages;

• Interest coverage (b), computed as EBITDA18 to net interest cost, to evaluate

the organisation's capacity to remunerate debt providers;

• EBITDA19on revenue (c), to measure the cash profit margin;

• EBIT on revenue (d), to measure the operating profit margin;

• Leverage ratio (e), computed as the ratio of liabilities to equity. It is an

indicator about the exposure of an applicant to swings in earnings - the higher its

debt level, the higher the risk lower earnings would result in the inability to

service debt.

The financial capacity is determined in two steps: first, grades are attributed

based on the value of each ratio, and then the sum of the grades determines

the financial risk category in which an applicant falls.

Grade 0 1 2

Quick ratio (a) i < 50% 50% < i < 100% i > 100%

Interest coverage (b) i < 2,5x 2,5x < i < 3,3x i > 3,3x

EBITDA on revenue (c) i < 5% 5% < i < 15% i > 15%

EBIT on revenue (d) i < 2% 2 % < i <4 % i > 4%

Leverage ratio (e) i> 6x or < 0x 6x > i > 4x i < 4x and > 0x

Total grade 0-3 4-5 6-10

Risk category Weak Acceptable Good

In addition the grades for the 3 (three) financial years provided are averaged to

determine the risk category.

Minimum threshold

Service providers with a "weak" financial capacity, that is to say with an average

score less than 4 will be deemed to be of insufficient economic and financial

capacity and eliminated from further evaluation.

17 Under the same conditions a consortium of economic operations may rely on the capacities of

members of the consortium or other entities.

18 Earnings before interest, taxes, depreciation and amortization, which is equivalent to the cash profits

generated by the usual operations of a company and a main source of funds to remunerate external

capital providers. 19 See previous footnote.


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Technical and professional capacity

Tenderers should demonstrate their degree of technical and professional capacity to

carry out the requested tasks by providing information on the criteria referred to

below. If several service providers/subcontractors are involved in the offer, each of

them must have and show that they have the professional and technical capacity to

perform the tasks assigned to them.

By submitting a tender, a legal entity involved therein accepts the possibility of a

check being carried out by the EASME on its technical capacities and, if necessary,

on its research facilities and quality control measures.

In view of the specific nature of the contract, tenderers or eventually consortia

including subcontractors must include:

• staff with a university degree and with at least 4 years of experience in market

and policy analysis in the construction sector;

• staff with a university degree and with at least 4 years of experience in

website design and management;

• staff with a university degree and with at least 4 years of experience in

communication;

• staff with at least 4 years of proven project management experience;

• staff with a very good command of English (proficient user, i.e. with level C1

or C2 in the Common European Framework of Reference for Languages).

Evidence of the technical and professional capacity of the providers involved in the

tender must be furnished on the basis of the following documents:

• The educational and professional qualifications of the service provider and/or

of the firm's managerial staff and, in particular, those of the person(s)

responsible for providing the services or carrying out the tasks, preferably

using the European CV template available on

http://europass.cedefop.europa.eu.

• List of main clients and services provided during the last three years indicating the value, date, recipient of the service and a description of the technical resources being put in place to provide these services.

• List of the five ongoing or recently finished most relevant project references (short description, recipient, volume, start date and duration) regarding the thematic areas of the tender as well as for elaborating user-friendly websites.

• A summary list of staff designated to perform the work demonstrating the linguistic capacity of the tenderer to perform the requested services.

If subcontracting of certain services is envisaged:

• description of the services to be provided by the tenderer directly and those which may be subcontracted;

• description of subcontractors already selected by the tenderer which may be used for certain types of work.


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The EASME may conclude that the tenderer will not perform the contract to an appropriate quality standard and thus technical capacity is not satisfied, where the EASME establishes that the tenderer has conflicting interests which may negatively affect the performance of the contract.

By submitting a tender, each service provider involved therein accepts the

possibility of a check being carried out by the EASME on its technical and

professional capacities and quality control measures.

18.3 AWARD CRITERIA

The assessment method which will be used to determine the choice of the bid will

be based on the quality of the tender, assessed through the criteria given below, on

the basis of the economically most advantageous tender (quality/price ratio).

No Qualitative award criteria Weighting

(maximum

points)

1. Quality, completeness and originality of the

proposed methodology to develop country

profiles and collect and analyse data to

deliver country profile reports;

20

2. Quality and originality of the proposed

methodology to identify appropriate policy

measures at national and regional levels,

and collect and analyse data to deliver fact

sheets;

20

2. Quality and originality of the proposed

methodology to produce semi-annual

analytical reports;

25

4. Quality and innovativeness of the proposed

communication and dissemination

strategies, including web pages and

promotional materials;

15

5. Overall quality and coherence of the bid

including:

• quality and efficiency of the

proposed project management and

reporting;

• appropriateness of the allocation of

the human resources by seniority

levels, experience and expertise,

and of other resources;

20

Total number of points 100


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Tenders should elaborate on all points addressed by these specifications in order to

score as many points as possible. The mere repetition of mandatory requirements

set out in these specifications, without going into details or without giving any

added value, will only result in a very low score. In addition, if certain essential

points of these specifications are not expressively covered by the tender, the

EASME may decide to give a zero mark for the relevant qualitative award criteria.

Tenders scoring less than 65% in the overall points total or less than 50 %

in the points awarded for a single criterion will be excluded from the rest

of the assessment procedure.

Tenders presenting a total price superior to the maximum amount of 300 000

(three hundred thousand) € will be excluded from the rest of the evaluation

procedure.

The contract will be awarded to the tender offering the best value for money, which

will be the one with the best quality-price ratio. The quality/price ratio ("value for

money") will be calculated by allocating a mark to each tender, applying the

following formula:

Score for tender X = cheapest price

*100 *30% + total quality score (out of 100)

for all award criteria of tender X *70%

price of tender X

The resulting mark gives an indication of the quality of the services offered in

relation to their price. The contract will be awarded to the tender, which achieves

the highest mark (i.e. the best value for money).

Working Samples

The following work samples shall be included in the tender:

• One country profile

• One fact sheet on a national or regional policy measure


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19. INFORMATION FOR TENDERERS

The EASME will inform tenderers of the decisions reached concerning the award of

the contract, including the grounds for any decision not to award a contract or to

recommence the procedure.

If a written request is received, the EASME will inform all rejected tenderers of the

reasons for their rejection and all tenderers submitting an admissible tender of the

characteristics and relative advantages of the selected tender and the name of the

successful tenderer.

However, certain information may be withheld where its release would impede law

enforcement or otherwise be contrary to the public interest, or would prejudice the

legitimate commercial interests of economic operators, public or private, or might

prejudice fair competition between them.

20. AWARD OF THE CONTRACT

The procurement procedure is concluded by a service contract signed by the

parties. The General Terms and Conditions applicable to service contracts shall

apply.

After the period of validity of the tender has expired, conclusion of the contract

shall be subject to the tenderer's agreement in writing.

After the award, during the information procedure, the EASME will request to the

tenderer proposed for award the evidence on exclusion criteria defined in section

18.1. If this evidence was not provided or proved to be unsatisfactory the EASME

reserves the right to cancel the award procedure or to change the award decision to

the benefit of the next best ranked tenderer on condition that he satisfies with the

provision of the evidence on exclusion.


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21. ANNEXES


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ANNEX 1: IDENTIFICATION OF THE TENDERER

(to be completed by the tenderer)

Call for tenders EASME/COSME/2014/001

Identity

Name of the tenderer

Legal status of the tenderer

Date of registration

Country of registration

Registration number

VAT number

Description of statutory social security

cover (at the level of the Member State

of origin) and non-statutory cover

(supplementary professional indemnity

insurance)20

Address

Address of registered office of tenderer

Where appropriate, administrative

address of tenderer for the purposes of

this invitation to tender

Contact Person

Surname:

First name:

Title (e.g. Dr, Mr, Ms) :

Position (e.g. manager):

20 For natural persons.


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Legal Representatives

Names and function of legal

representatives and of other

representatives of the tenderer who

are authorised to sign contracts with

third parties

Declaration by an authorised representative of the organisation21

I, the undersigned, certify that the information given in this tender is correct and

that the tender is valid.

Surname:

First name:

Signature:

Your application will be processed by computer. All personal data (such as names, addresses, CVs,

etc.) will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament

and of the Council of 18 December 2000 on the protection of individuals with regard to the processing

of personal data by the Community institutions and bodies and on the free movement of such data22.

Your replies to the questions in this form are necessary in order to assess your application and they

will be processed solely for that purpose by the department responsible for the European Union

programme concerned. On request, you may be sent personal data and correct or complete them. For

any question relating to these data, please contact the controller of the processing operation: jose.

[email protected]. Tenderers may lodge a complaint against the processing of their personal

data with the European Data Protection Supervisor at any time:

http://www.edps.europa.eu/EDPSWEB/

If, at any stage of the administrative treatment of applications, the persons or entities concerned

consider that they have been affected by an instance of maladministration, they may, irrespective of

any other means of redress, make a complaint to the European Ombudsman in accordance with

Article 228 of the Treaty on the Fonctionning of the European Union EC Treaty and as provided by the

Parliament Decision of 9 March 1994 on the regulations and general conditions governing the

performance of the Ombudsman's duties (OJ L 113 of 4 May 1994) and amended by decision of 14

March 2002 (OJ L 92, 9.4.2002, p. 13).

21This person must be included in the list of legal representatives; otherwise the signature on the tender

will be invalidated. 22 Official Journal L 8,12.1.2001


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ANNEX 2: DECLARATION BY THE TENDERER

Each service provider, including subcontractor(s) or any member of a consortium or

grouping, must sign this declaration

Call for tenders EASME/COSME/2014/001

Declaration of honour on

exclusion criteria and absence of conflict of

interest

The undersigned (insert name of the signatory of this form):

� in [his][her] own name (for a natural person)

or

� representing the following legal person: (only if the economic operator is a legal person)

full official name:

official legal form:

full official address:

VAT registration number:

� declares that the above-mentioned legal person (or he/she) is not in one of the following situations:

a) is bankrupt or being wound up, is having its affairs administered by the courts, has entered into an arrangement with creditors, has suspended business activities, is the subject of proceedings concerning those matters, or is in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

b) has been convicted of an offence concerning professional conduct by a judgment of a competent authority of a Member State which has the force of res judicata;

c) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify including by decisions of the European Investment Bank and international organisations;

d) is not in compliance with all its obligations relating to the payment of social security contributions and the payment of taxes in accordance with the legal provisions of the country in which it is established, with those of the country of the contracting authority and those of the country where the contract is to be performed;

e) has been the subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such activity is detrimental to the Union's financial interests;

f) is a subject of an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply this information, or


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having been declared to be in serious breach of its obligations under contracts covered by the Union's budget.

� declares that the natural persons with power of representation, decision-making or control23 over the above-mentioned legal entity are not in the situations referred to in b) and e) above;

� declares that the above mentioned legal-person:

g) has no conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinity, family, emotional life or any other shared interest;

h) will inform the contracting authority, without delay, of any situation considered a conflict of interest or which could give rise to a conflict of interest;

i) has not granted and will not grant, has not sought and will not seek, has not attempted and will not attempt to obtain, and has not accepted and will not accept any advantage, financial or in kind, to or from any party whatsoever, where such advantage constitutes an illegal practice or involves corruption, either directly or indirectly, inasmuch as it is an incentive or reward relating to award of the contract;

j) provided accurate, sincere and complete information to the contracting authority within the context of this procurement procedure ;

� acknowledges that the above-mentioned legal person (or he/she) may be subject to administrative and financial penalties24 if any of the declarations or information provided prove to be false.

In case of award of contract, the following evidence shall be provided upon request and within the time limit set by the contracting authority:

For situations described in (a), (b) and (e), production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision making or control in relation to the tenderer.

For the situation described in point (d) above, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.

For any of the situations (a), (b), (d) or (e), where any document described in two paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.

If the tenderer is a legal person, information on the natural persons with power of representation, decision making or control over the legal person shall be provided only upon request by the contracting authority.

23 This covers the company directors, members of the management or supervisory bodies, and cases where

one natural person holds a majority of shares. 24 As provided for in Article 109 of the Financial Regulation (EU, Euratom) 966/2012 and Article 145 of the

Rules of Application of the Financial Regulation


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Full name Date

Signature


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ANNEX 3: SIMPLIFIED FINANCIAL STATEMENT

The "Simplified Financial Statement" Excel table provided on

http://ec.europa.eu/easme/cosme_en.htm should be completed by each service

provider, regardless of the percentage of tasks they intend to execute, once they

have chosen to submit a tender. However, if the tender includes subcontractors

whose tasks represent less than 20% of the contract, those subcontractors are not

obliged to provide evidence of their economic and financial capacity.

A print-out of the completed form should be included in the sealed envelope

containing the bid, the required documents and the balance sheets and profit and

loss account.

Screenshot of the "Simplified Financial Statement" form.

Executive Agency for Small and Medium Sized Enterprises (EASME) Simplified Financial Statement

Legal entity name Tender Identifier EASME/COSME/2014/001

Closing date of financial periods (dd/mm)

Duration of financial „ periods in months urrency

Year

Balance sheet

Net fixed assets

Current assets (maturity less than one year)

Cash and cash equivalents

Inventory (Stock)

Total assets 0 0 0

Capital including reserves

Provisions

Long term debt (maturity above one year)

Current liabilities (maturity less than one year) Total liabilities 0 0 0

0 0 0 Profit and loss account

Total revenues

Personnel costs

Other operating costs

EBITDA 0 0 0

Depreciation and Amortization

EBIT 0 0 0

Net interest cost

Other income other than interest

Net extraordinary items

Taxes on profit Profit/loss for the period 0 0 0

Comment:


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ANNEX 4: FINANCIAL OVERVIEW TEMPLATE

General Comments:

The tenderer must complete the financial overview template in its entirety for the

services concerned. Prices must be stated in EUR, excluding VAT. The document is

provided on: http://ec.europa.eu/easme/cosme_en.htm

The tenderer is free to mention separately, for example by means of an additional

financial overview document, the unit price of any other category of personnel or

equipment not indicated, which is considered useful for carrying out the requested

tasks. However, it should be noted, that this additional information will not be

included in calculating the financial value of the offer. In addition, the EASME

reserves the right to accept or refuse these additions before the service contract is

concluded.


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ANNEX 5: SUBCONTRACTOR'S LETTER OF INTENT EASME/COSME/2014/001

Call for tenders

The undersigned: ----------------------------------------------------------------------

Name of the company/organisation: --------------------------------------------------

Address of the registered office: ------------------------------------------------------

Declares hereby the intention to collaborate in the execution of the tasks subject

to the above call for tenders, in accordance with the terms of the offer to which

the present form is annexed, if the contract is awarded to -------------------------

(name of the tenderer).

Declares hereby accepting the general conditions attached to the tendering

specifications for this call for tenders, and in particular Article II. 18 of the draft

service contract in relation with checks and audits.

Done at ------------------------- on --------------------------------------------------

Name of organisation------------------------------------------------------------------

Name / first name of legal representative ------------------------------------------

Signature: ----------------------------------------------------------------------------


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ANNEX 6: POWER OF ATTORNEY

MODEL 1 - (Designating one of the companies of the group as leader and

giving a proxy to it)

Agreement / Power of Attorney

We the undersigned:

- Signatory 1 (Name, Function, Company, Registered address, VAT Number),

- Signatory 2 (Name, Function, Company, Registered address, VAT Number),

- Signatory N (Name, Function, Company, Registered address, VAT Number),

Each of them having the legal capacity required to act on behalf of his/her

company,

HEREBY AGREE AS FOLLOWS:

1. In case the EASME awards Contract ... (« the Contract ») to Company 1,

Company 2, ..., Company N (« the Group Members »), based on the

joint offer submitted by them on … for the provision of services for ...

(«the Services »).

2. As co-signatories of the Contract, all the Group Members:

a. Shall be jointly and severally liable towards the EASME for the

performance of the Contract.

b. Shall comply with the terms and conditions of the Contract and

ensure the proper execution of their respective share of the

Services.

3. To this effect, the Group Members designate Company X as Group Leader.

[N.B.: The Group Leader has to be one of the Group Members]

4. Payments by the EASME related to the Supplies or the Services shall be

made through the Group Leader's bank account. [Provide details on bank,

address, account number, etc.].

5. The Group Members grant to the Group Leader all the necessary powers to

act on their behalf in connection with the Services. This mandate involves

in particular the following tasks:

a. The Group Leader shall sign any contractual documents — including

the Contract and any amendment thereto — and issue any invoices

related to the Services on behalf of the Group Members.

b. The Group Leader shall act as single point of contact for the EASME

in connection with the Services to be provided under the Contract.

It shall co-ordinate the provision of the Services by the Group

Members to the EASME, and shall see to a proper administration of

the Contract.


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Any modification to the present agreement / power of attorney shall be subject to

the EASME's express approval.

This agreement / power of attorney shall expire when all the contractual

obligations of the Group Members towards the EASME in connection with the

Services to be provided under the Contract have ceased to exist. The parties

cannot terminate it before that date without the EASME's consent.

Signed in: ----------------------------- on: ------------------------------------------

Name: ----------------------------------------------------------------------------------

Function: -------------------------------------------------------------------------------

Company: ------------------------------------------------------------------------------

(Repeat for each company)


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MODEL 2 - (Creating the group as separate entity, appointing a group

manager and giving a proxy to him/her)

Agreement / Power of Attorney

We the undersigned:

- Signatory 1 (Name, Function, Company, Registered address, VAT Number)

- Signatory 2 (Name, Function, Company, Registered address, VAT Number)

- Signatory N (Name, Function, Company, Registered address, VAT Number),

Each of them having the legal capacity required to act on behalf of his/her

company,

HEREBY AGREE AS FOLLOWS:

1. In case the EASME awards Contract ... (« the Contract ») to Company 1,

Company 2, ..., Company N (« the Group Members »), based on the

joint offer submitted by them on …..for the provision of services for ...

(«the Services »).

2. As co-signatories of the Contract, all the Group Members: a. Shall be jointly and severally liable towards the EASME for the

performance of the Contract.

b. Shall comply with the terms and conditions of the Contract and

ensure the proper execution of their respective share of the

Services.

3. To this effect, the Group Members have set up under the laws of the

Group («the Group »). The Group has the legal form of a [Provide

details on registration of the Group: VAT Number, Trade Register, etc.].

4. Payments by the EASME related to the Services shall be made through the

Group's bank account. [Provide details on bank, address, account number,

etc.]. 5. The Group Members appoint Mr/Ms ....... as Group Manager. 6. The Group Members grant to the Group Manager all the necessary powers

to act alone on their behalf in connection with the Services. This mandate

involves in particular the following tasks:

a. The Group Manager shall sign any contractual documents —

including the Contract and any Amendment thereto — and issue any

invoices related to the Services on behalf of the Group Members.

b. The Group Manager shall act as single point of contact for the

EASME in connection with the Services to be provided under the

Contract. He/she shall co-ordinate the provision of the Services by

the Group Members to the EASME, and shall see to a proper

administration of the Contract.


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Any modification to the present agreement / power of attorney shall be subject to

the EASME's express approval.

This agreement / power of attorney shall expire when all the contractual

obligations of the Group Members towards the EASME in connection with the

Services to be provided under the Contract have ceased to exist. The parties

cannot terminate it before that date without the EASME's consent.

Signed in: ----------------------------- on: ------------------------------------------

Name: ----------------------------------------------------------------------------------

Function: -------------------------------------------------------------------------------

Company: ------------------------------------------------------------------------------

(Repeat for each company)


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ANNEX 7: CHECKLIST OF DOCUMENTS TO BE SUBMITTED

The purpose of the table below is to facilitate the preparation of the tender by

providing an overview of the documents that must be included (marked by ■)

depending on the role of each economic operator in the tender (coordinator/group

leader in joint bid, partner in joint bid, single contractor, main contractor,

subcontractor).

Some of the documents are only relevant in cases of joint bids or when

subcontractors are involved. Additional documents might be necessary depending

on the specific characteristics of each tender.

Description Single service

provider

Subservice provider

Coordinator or group leader

in joint offer

Partner in a joint offer

Tender Identification form (annex 1) ■ ■ ■ ■

Declaration of the tenderer (annex 2) ■ ■ ■ ■

Evidence of economic and financial capacity:

- Completed simplified financial statement

(annex 3) ■ ■ ■

- Balance sheet and profit & loss account for the

last 3 financial years ■ ■ ■

- Statement of overall turnover and turnover

relating to the relevant services for the last 3

financial years

■ ■ ■

Evidence of technical and professional capacity:

- CV's of the staff responsible for providing the

services (annex 10) ■ ■ ■ ■

- List of the main clients and services provided

during the last 3 years ■ ■ ■ ■

- List of up to 5 ongoing and relevant projects ■ ■ ■ ■

- Description of the measures employed to

ensure the quality of supplies and services ■ ■ ■ ■

If subcontractors:

- Description of the services to be subcontracted ■ ■ ■

- Description of the subcontractor(s) already

selected ■ ■ ■

Technical offer ■ ■

Financial offer and overview template (annex 4) ■ ■

Legal entity form (annex 9) ■ ■ ■ ■

Financial identification form (annex 8) ■ ■

Subcontractor's letter of intent (annex 5) ■

Agreement / Power of attorney (annex 6) ■


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ANNEX 8: FINANCIAL IDENTIFICATION FORM

(to be completed by the tenderer and his or her financial institution)

The tenderer's attention is drawn to the fact that this document

is a model and that a specific form for each Member States is

available at the following Internet address:

http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm


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ANNEX 9: LEGAL ENTITY FORM

Complete the legal entity form, which should be accompanied by a number of

supporting documents, available on the Web site:

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_

entities_en.cfm

Please note that we can only accept either original documents or certified copies,

which must be less than 6 months old.

In the case of grouping, this form must only be provided by the person.


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ANNEX 10: EUROPEAN CURRICULUM VITAE FORMAT

Instruction and templates are available on the following webpage

Instructions:http://europass.cedefop.europa.eu/fr/documents/curriculum-vitae

Templates:

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions/templates/doc.doc


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tender specifications attached to the ......base ons si pean o nond the dece287/ eu 1 or i i s...

Documents