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COUNTY GOVERNMENT OF UASIN GISHU

TENDER FOR

SUPPLY, CUSTOMIZATION, INSTALLATION AND

IMPLEMENTATION OF COUNTY REVENUE

COLLECTION, CASHFLOW MANAGEMENT AND FUNDS

REQUISITIONING SYSTEM

TENDER NO: CGU/T/011/2014-201

THE COUNTY SECRETARY

COUNTY GOVERNMENT OF UASIN GISHU

P!O! "O# 40-$0100

ELDORET, %ENYA

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TA"LE OF CONTENTS

PAGE

INTRODUCTION . 3

SECTION I INVITATION TO TENDER 4

SECTION II INSTRUCTIONS TO TENDERERS. 5Appendix to Instrutions to Tenderers !"

SECTION III GENERA# CONDITIONS O$ CONTRACT. !3

SECTION IV SPECIA# CONDITIONS O$ CONTRACT.. 3%

SECTION V TEC&NICA# SPECI$ICATIONS 3!

SECTION VI SC&EDU#E O$ RE'UIRE(ENTS. 34

SECTION VII PRICE SC&EDU#E $OR GOODS.. 35

SECTION VIII STANDARD $OR(S. 3)

*." $OR( O$ TENDER 3+

*.! CON$IDENTIA# ,USINESS

'UESTIONNAIRES $OR(S.. 3*

*.3 TENDER SECURIT- $OR(. 3

*.4 CONTRACT $OR( 4%

*.5 PER$OR(ANCE SECURIT- $OR( 4"

*.) ,AN/ GUARANTTE $OR ADVANCEPA-(ENT $OR(. 4!

*.+ (ANU$ACTURER0S AUT&ORI1ATION

$OR(. 43

!

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I&'()*+')&

"." T2is Stndrd Tender Douent 2s een prepred 6or use 7 pu8i

entities in /en7

".! T2e 6o88o9in: :ener8 diretions s2ou8d e oser;ed 92en usin: t2e

douent.

spes or :i;e

options

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SECTION I INVITATION FOR TENDER

TENDER NO: CGU/T/011/2014/201

TENDER NAME: SUPPLY, CUSTOMIZATION, INSTALLATIONAND IMPLEMENTATION OF COUNTY

REVENUE COLLECTION, CASHFLOW

MANAGEMENT AND FUNDS REQUISITIONING

SYSTEM

1.1 T2e Count7 Go;ernent o6 Usin Gis2u in;ites se8ed ids 6roe8i:i8e ndidtes 6or SUPPLY, CUSTOMIZATION,

INSTALLATION AND IMPLEMENTATION OF COUNTY

REVENUE COLLECTION, CASH-FLOW MANAGEMENTAND FUNDS REQUISITIONING SYSTEM!

1.2 Interested e8i:i8e ndidtes 7 otin 6urt2er in6ortion 6ro ndinspet t2e tender douents t t2e Count7 Go;ernent o6 Usin

Gis2u 2ed?urters t To9n &88@ Roo " durin: nor8 9or>in:

2ours.

1.3 A op8ete set o6 tender douents 7 e otined 7 interestedndidtes upon p7ent o6 nonre6und8e 6ees ). %S 1,000/

O&3 T)+&*5 & )( "&63( 37+3 89;3 ') C)+&'9

G)&;)*3* .(33 ). (?3 .()= C)+&'9@ W3'3!

1.4 Completed tender documents should be enclosed in plain sealedenvelopes marked with Tender Name and the Tender Numberand addressed to:

The County SecretaryCounty Government of Uasin Gishu

P.O. BOX 4030100!"#O$!T

and be deposited in the Tender Box located next to Room 19 !round"loor Town #all $ldoret so as to be received on or %efore &ri'ay(21st)ovem%er( 2014 at 11.00am

4

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1.* Tender documents shall be opened immediatel% therea&ter in thepresence o& the bidders or their representatives who choose toattend'

#ead o& (rocuremntC)*NT+ !),$RN-$NT )" *./0N !0/#*&O$ COU)T+ S!C$!T,$+

5

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SECTION II - INSTRUCTIONS TO TENDERERS

T;3 ). C;+3

P:e

!." E8i:i8e tenderers )

!.! E8i:i8e :oods. )

!.3 Cost o6 tenderin: )

!.4 Contents o6 Tender douent +

!.5 C8ri6ition o6 douents +

!.) Aendent o6 douents.. *

!.+ #n:u:e o6 tender.. *

!.* Douents oprisin: t2e tender

!. Tenderers e8i:ii8it7 nd ?u8i6itions %

!."% Goods0 e8i:ii8it7 nd on6orit7 to

Tender douents.. "%!."" V8idit7 o6 tenders "!

!."! $ort nd si:nin: o6 tenders. "3

!."3 Se8in: nd r>in: o6 tenders. "3

!."4 Ded8ine 6or suission o6 tender "4

!."5 (odi6ition nd 9it2dr98 o6 tenders.. "4

!.") Openin: o6 tenders "5

!."+ C8ri6ition o6 tenders.. "5

!."* Pre8iinr7 exintion "5

!." Con;ersion to sin:8e urren7 ")

!.!% E;8ution nd oprison o6 tenders.. ")

!.!" Conttin: t2e prourin: entit7. "+

!.!! Pre?u8i6ition .. "+

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SECTION II - INSTRUCTIONS TO TENDERERS

!." E;?;3 T3&*3(3(

!."." T2is In;ittion 6or Tenders is open to 88 tenderers e8i:i8e s

desried in t2e In;ittion to Tender. Suess6u8 tenderers s288

op8ete t2e supp87 o6 :oods 7 t2e intended op8etion dte

spei6ied in t2e S2edu8e o6 Re?uireents Setion VI.

!.".! T2e prourin: entit70s ep8o7ees@ oittee eers@ ord

eers nd t2eir re8ti;e

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!.3 C)' ). T3&*3(&?

!.3." T2e Tenderer s288 er 88 osts ssoited 9it2 t2e preprtion nd

suission o6 its tender@ nd t2e prourin: entit7@ 9i88 in no se e

responsi8e or 8i8e 6or t2ose osts@ re:rd8ess o6 t2e ondut or

outoe o6 t2e tenderin: proess.

!.3.! A88 6irs 6ound p8e o6 per6orin: t2e ontrt stis6tori87 in

ordne to t2e set ?u8i6ition riteri s288 e onsidered 6or

e;8ution 6ro one st:e to not2er in t2is tender.

!.4. T3 T3&*3( D)+=3&'

!.4." T2e id douent oprises t2e douents 8isted e8o9 nd ddendissued in ordne 9it2 8use !.) o6 t2ese Instrutions to Tenderers

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2! C;(.')& ). D)+=3&'

!.5." A prospeti;e tenderer re?uirin: n7 8ri6ition o6 t2e tender

douent 7 noti67 t2e Prourin: entit7 in 9ritin: or 7 post t t2e

entit70s ddress indited in t2e In;ittion to Tender. T2e Prourin:

entit7 9i88 respond in 9ritin: to n7 re?uest 6or 8ri6ition o6 t2e

tender douents@ 92i2 it reei;es not 8ter t2n se;en

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En:8is2 trns8tion o6 t2e re8e;nt pss:es in 92i2 se@ 6or

purposes o6 interprettion o6 t2e tender@ t2e En:8is2 trns8tion s288

:o;ern.

!.* D)+=3&' C)=8(&? ). T3&*3(

!.*." T2e tender prepred 7 t2e tenderers s288 oprise t2e 6o88o9in:

oponents

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G))* E;?;'9 &* C)&.)(='9 ') T3&*3( D)+=3&'

!."3."Pursunt to pr:rp2 !.! o6 t2is setion@ t2e tenderer s288 6urnis2@ s

prt o6 its tender douents est8is2in: t2e e8i:ii8it7 nd on6orit7

to t2e tender douents o6 88 :oods 92i2 t2e tenderer proposes to

supp87 under t2e ontrt

!."3.!T2e douentr7 e;idene o6 t2e e8i:ii8it7 o6 t2e :oods s288 onsist

o6 stteent in t2e Prie S2edu8e o6 t2e ountr7 o6 ori:in o6 t2e

:oods nd ser;ies o66ered 92i2 s288 e on6ired 7 erti6ite

o6 ori:in issued t t2e tie o6 s2ipent.

!."3.3T2e douentr7 e;idene o6 on6orit7 o6 t2e :oods to t2e tenderdouents 7 e in t2e 6or o6 8iterture@ dr9in:s@ nd dt@ nd

s288 onsist o6

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2!14 T3&*3( S3+('9

!."4."T2e tenderer s288 6urnis2@ s prt o6 its tender@ tender seurit7 6or

t2e ount spei6ied in t2e Appendix to In;ittion to Tenderers.

!."4.!T2e tender seurit7 s288 e in t2e ount o6 2 83( 3&'o6 t2e tender

prie.

!."4.3T2e tender seurit7 is re?uired to protet t2e Prourin: entit7 :inst

t2e ris> o6 Tenderer0s ondut 92i2 9ou8d 9rrnt t2e seurit70s

6or6eiture@ pursunt to pr:rp2 !."4.+

!."4.4T2e tenderid seurit7 s288 e denointed in /en7 S2i88in:s or in

not2er 6ree87 on;erti8e urren7@ nd s288 e in t2e 6or o6 n>:urntee or n> dr6t issued 7 reput8e n> 8oted in /en7@

or :urntee issued 7 reput8e insurne opn7 in t2e 6or

pro;ided in t2e tender douents or not2er 6or ept8e to t2e

Prourin: entit7 nd ;8id 6or t2irt7

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Or

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2!1B S3;&? &* M(6&? ). T3&*3(

!."+." T2e Tenderer s288 se8 t2e ori:in8 nd e2 op7 o6 t2e tender in

seprte en;e8opes@ du87 r>in: t2e en;e8opes s ORIGINA# nd

COP-. T2e en;e8opes s288 t2en e se8ed in n outer en;e8ope.

!."+.! T2e inner nd outer en;e8opes s288

ed s re?uired 7

pr:rp2 !."+.!@ t2e Prourin: entit7 9i88 ssue no responsii8it7

6or t2e tender0s isp8eent or preture openin:.

!."* D3*;&3 .)( S+=)& ). T3&*3(

!."*."Tenders ust e reei;ed 7 t2e Prourin: entit7 t t2e ddress

spei6ied under pr:rp2 !."+.! no 8ter t2n F(*9, 21'N)

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!.!%.!T2e tenderers0 nes@ tender odi6itions or 9it2dr98s@ tender

pries@ disounts nd t2e presene or sene o6 re?uisite tender

seurit7 nd su2 ot2er deti8s s t2e Prourin: entit7@ t its disretion@

7 onsider pproprite@ 9i88 e nnouned t t2e openin:.

!.!%.3T2e Prourin: entit7 9i88 prepre inutes o6 t2e tender openin:.

2!21 C;(.')& ). T3&*3(

!.!"."To ssist in t2e exintion@ e;8ution nd oprison o6 tenders t2e

Prourin: entit7 7@ t its disretion@ s> t2e tenderer 6or

8ri6ition o6 its tender. T2e re?uest 6or 8ri6ition nd t2e

response s288 e in 9ritin:@ nd no 2n:e in t2e pries or sustne

o6 t2e tender s288 e sou:2t@ o66ered@ or peritted.

!.!".! An7 e66ort 7 t2e tenderer to in68uene t2e Prourin: entit7 in t2e

Prourin: entit70s tender e;8ution@ tender oprison or ontrt

9rd deisions 7 resu8t in t2e reBetion o6 t2e tenderers0 tender.

2!22 P(3;=&(9 E=&')&

!.!!."T2e Prourin: entit7 9i88 exine t2e tenders to deterine 92et2er

t2e7 re op8ete@ 92et2er n7 oputtion8 errors 2;e een de@

92et2er re?uired sureties 2;e een 6urnis2ed@ 92et2er t2e douents

2;e een proper87 si:ned@ nd 92et2er t2e tenders re :ener887 in

order.

!.!!.!Arit2eti8 errors 9i88 e reti6ied on t2e 6o88o9in: sis. I6 t2ere is

disrepn7 et9een t2e unit prie nd t2e tot8 prie t2t is

otined 7 u8tip87in: t2e unit prie nd ?unti67@ t2e unit prie s288

pre;i8@ nd t2e tot8 prie s288 e orreted. I6 t2e ndidte does

not ept t2e orretion o6 t2e errors@ its tender 9i88 e reBeted@ nd

its tender seurit7 6or6eited. I6 t2ere is disrepn7 et9een 9ords

nd 6i:ures t2e ount in 9ords 9i88 pre;i8

!.!!.3T2e Prourin: entit7 7 9i;e n7 inor in6or8it7 or non

on6orit7 or irre:u8rit7 in tender 92i2 does not onstitute

teri8 de;ition@ pro;ided su2 9i;er does not preBudie or 66et

t2e re8ti;e rn>in: o6 n7 tenderer.

"+

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!.!!.4Prior to t2e deti8ed e;8ution@ pursunt to pr:rp2 !.!3 t2e

Prourin: entit7 9i88 deterine t2e sustnti8 responsi;eness o6 e2

tender to t2e tender douents. $or purposes o6 t2ese pr:rp2s@

sustnti887 responsi;e tender is one@ 92i2 on6ors to 88 t2e ters

nd onditions o6 t2e tender douents 9it2out teri8 de;itions.

T2e Prourin: entit70s deterintion o6 tender0s responsi;eness is to

e sed on t2e ontents o6 t2e tender itse86 9it2out reourse to

extrinsi e;idene.

!.!!.5I6 tender is not sustnti887 responsi;e@ it 9i88 e reBeted 7 t2e

Prourin: entit7 nd 7 not suse?uent87 e de responsi;e 7 t2e

tenderer 7 orretion o6 t2e non on6orit7.

2!2$ C)&

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2!2 C)&''&? '3 P()+(&? 3&''9

!.!)." SuBet to pr:rp2 !.!" no tenderer s288 ontt t2e Prourin:

entit7 on n7 tter re8ted to its tender@ 6ro t2e tie o6 t2e tender

openin: to t2e tie t2e ontrt is 9rded.

!.!).!An7 e66ort 7 tenderer to in68uene t2e Prourin: entit7 in its

deisions on tender@ e;8ution@ tender oprison@ or ontrt 9rd

7 resu8t in t2e reBetion o6 t2e Tenderer0s tender.

2!2B A>(* ). C)&'('

e sii8r

deterintion o6 t2t Tenderer0s pi8ities to per6or stis6tori87.

(* C('3(

!.!+.4 T2e Prourin: entit7 9i88 9rd t2e ontrt to t2e suess6u8

tenderer

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!.!.!T2e prties to t2e ontrt s288 2;e it si:ned 9it2in 3% d7s 6ro t2e

dte o6 noti6ition o6 ontrt 9rd un8ess t2ere is n dinistrti;e

re;ie9 re?uest.

!.!.3it2in t2irt7

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!.3".!T2e prourin: entit7 9i88 reBet propos8 6or 9rd i6 it deterines

t2t t2e tenderer reoended 6or 9rd 2s en::ed in orrupt or

6rudu8ent prties in opetin: 6or t2e ontrt in ?uestion.

!.3".3$urt2er tenderer 92o is 6ound to 2;e indu8:ed in orrupt or

6rudu8ent prties ris>s ein: derred 6ro prtiiptin: in pu8i

proureent in /en7H t2e se 9i88 e 6or9rded to Pu8i

Proureent O;ersi:2t Aut2orit7

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5. C8uses to e in8uded in t2is prt ust e onsistent 9it2 t2e pu8i

proureent 89 nd t2e re:u8tions.

A883&* ') I&'(+')& ') T3&*3(3(

T2e 6o88o9in: in6ortion re:rdin: t2e prtiu8rs o6 t2e tender s288

op8eent supp8eent or end t2e pro;isions o6 t2e instrutions to

tenderers. 2ere;er t2ere is on68it et9een t2e pro;ision o6 t2e

instrutions to tenderers nd t2e pro;isions o6 t2e ppendix@ t2e pro;isions

o6 t2e ppendix 2erein s288 pre;i8 o;er t2ose o6 t2e instrutions to

tenderers

INSTRUCTIONS TO

TENDERERS REFERENCE

PARTICULARS OF APPENDI#

TO INSTRUCTIONS TO

TENDERS

!."." Indicate eligible tenderers

!."4." Indicate particulars of tender

security!."*." Indicate day, date and time of

closing

!.!." As in 2.18.1 above

!.!." Indicate particulars of performance

security

(Complete as necessary)

!3

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SECTION III: GENERAL CONDITIONS OF CONTRACT

T;3 ). C;+3

P:e

3." De6initions !4

3.! App8ition.. !4

3.3 Countr7 o6 Ori:in.. !4

3.4 Stndrds. !5

3.5 Use o6 Contrt douents nd in6ortion. !5

3.) Ptent Ri:2ts !53.+ Per6orne seurit7 !5

3.* Inspetion nd Tests. !)

3. P>in:... !+

3."% De8i;er7 nd douents !+

3."" Insurne . !+

3."! P7ent !+

3."3 Prie. !*

3."4 Assi:nents !*

3."5 Su ontrts.. !*

3.") Terintion 6or de6u8t.. !*

3."+ #i?uidted d:es.. !

3."* Reso8ution o6 Disputes !

3." #n:u:e nd 89.. !

3.!% $ore (Beure !

!4

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SECTION III - GENERAL CONDITIONS OF TENDER

3." D3.&')&

3."." In t2is Contrt@ t2e 6o88o9in: ters s288 e interpreted s indited

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3.4 S'&*(*

3.4." T2e Goods supp8ied under t2is Contrt s288 on6or to t2e stndrds

entioned in t2e Te2ni8 Spei6itions.

3.5 U3 ). C)&'(' D)+=3&' &* I&.)(=')&

3.5." T2e tenderer s288 not@ 9it2out t2e Prourin: entit70s prior 9ritten

onsent@ dis8ose t2e Contrt@ or n7 pro;ision t2ere6ore@ or n7

spei6ition@ p8n@ dr9in:@ pttern@ sp8e@ or in6ortion 6urnis2ed

7 or on e286 o6 t2e Prourin: entit7 in onnetion t2ere9it2@ to n7

person ot2er t2n person ep8o7ed 7 t2e tenderer in t2eper6orne o6 t2e Contrt.

3.5.! T2e tenderer s288 not@ 9it2out t2e Prourin: entit70s prior 9ritten

onsent@ >e use o6 n7 douent or in6ortion enuerted in

pr:rp2 3.5." o;e

3.5.3 An7 douent@ ot2er t2n t2e Contrt itse86@ enuerted in

pr:rp2 3.5." s288 rein t2e propert7 o6 t2e Prourin: entit7 nd

s288 e returned

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3.+.! T2e proeeds o6 t2e per6orne seurit7 s288 e p78e to t2e

Prourin: entit7 s openstion 6or n7 8oss resu8tin: 6ro t2e

Tenderer0s 6i8ure to op8ete its o8i:tions under t2e Contrt.

3.+.3 T2e per6orne seurit7 s288 e denointed in t2e urren7 o6 t2e

Contrt@ or in 6ree87 on;erti8e urren7 ept8e to t2e

Prourin: entit7 nd s288 e in t2e 6or o6 n> :urntee or n

irre;o8e 8etter o6 redit issued 7 reput8e n> 8oted in

/en7@ ept8e to t2e Prourin: entit7@ in t2e 6or pro;ided in t2e

tender douents.

3.+.4 T2e per6orne seurit7 9i88 e dis2r:ed 7 t2e Prourin: entit7

nd returned to t2e Cndidte not 8ter t2n t2irt7

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3.*.4 T2e Prourin: entit70s ri:2t to inspet@ test nd 92ere neessr7@ reBet

t2e :oodsproduts 6ter t2e Goods0Produts0 rri;8 s288 in no 97

e 8iited or 9i;ed 7 reson o6 t2e Produts 2;in: pre;ious87 een

inspeted@ tested nd pssed 7 t2e Prourin: entit7 or its

representti;e prior to t2e e?uipentprodut de8i;er7.

3.*.5 Not2in: in pr:rp2 3.* s288 in n7 97 re8ese t2e tenderer 6ro

n7 9rrnt7 or ot2er o8i:tions under t2is Contrt.

3. P6&?

3.." T2e tenderer s288 pro;ide su2 p>in: o6 t2e GoodsProdut s is

re?uired to pre;ent t2eir d:e or deteriortion durin: trnsit to t2eir

6in8 destintion@ s indited in t2e Contrt.

3..! T2e p>in:@ r>in:@ nd douenttion 9it2in nd outside t2e

p>:es s288 op87 strit87 9it2 su2 spei8 re?uireents s s288

e express87 pro;ided 6or in t2e Contrt

3."% D3;

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3."!.! P7ents s288 e de propt87 7 t2e Prourin: entit7 s spei6ied

in t2e ontrt.

$!1$ P(3

3."3." Pries 2r:ed 7 t2e tenderer 6or produts de8i;ered nd ser;ies

per6ored under t2e Contrt s288 not@ 9it2 t2e exeption o6 n7

prie dBustents ut2oriFed in Spei8 Conditions o6 Contrt@ ;r7

6ro t2e pries 7 t2e tenderer in its tender.

3."3.! Contrt prie ;ritions s288 not e 88o9ed 6or ontrts not

exeedin: one 7er

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e e;er7 e66ort to

reso8;e i87 7 diret in6or8 ne:otition nd dis:reeent or

dispute risin: et9een t2e under or in onnetion 9it2 t2e ontrt

3."*.! I6@ 6ter t2irt7

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$!1 L&?+?3 &* L>

3."." T2e 8n:u:e o6 t2e ontrt nd t2e 89 :o;ernin: t2e ontrt s288

e En:8is2 8n:u:e nd t2e #9s o6 /en7 respeti;e87 un8ess

ot2er9ise stted.

$!20 F)(3 M3+(3

3.!%." T2e tenderer s288 not e 8i8e 6or 6or6eiture o6 its per6orne

seurit7 or terintion 6or de6u8t i6 nd to t2e extent t2t it0s de87 in

per6orne or ot2er 6i8ure to per6or its o8i:tions under t2e

Contrt is t2e resu8t o6 n e;ent o6 $ore (Beure.

3"

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SECTION IV -SPECIAL CONDITIONS OF CONTRACT

N)'3 )& S83; C)&*')& ). C)&'('

T2e 8uses in t2is setion re intended to ssist t2e prourin: entit7 in

pro;idin: ontrtspei6i in6ortion in re8tion to orrespondin: 8uses

in t2e Gener8 Conditions o6 Contrt

T2e pro;isions o6 Setion IV op8eent t2e Gener8 Conditions o6

Contrt in8uded in Setion III@ spei67in: ontrtu8 re?uireents 8in>ed

to t2e spei8 irustnes o6 t2e prourin: entit7 nd t2e :oods ein:

proured. In preprin: Setion IV@ t2e 6o88o9in: spets s2ou8d e t>en

into onsidertion.

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SECTION IV - SPECIAL CONDITIONS OF CONTRACT

4.". Spei8 Conditions o6 Contrt s288 supp8eent t2e Gener8

Conditions o6 Contrt. 2ene;er t2ere is on68it@ et9een t2e

GCC nd t2e SCC@ t2e pro;isions o6 t2e SCC 2erein s288 pre;i8 o;er

t2ese in t2e GCC.

4.!. Spei8 onditions o6 ontrt s re8tes to t2e GCC

REFERENCE OF GCC SPECIAL CONDITIONS OF

CONTRACT

3.+." Indicate particulars of performance

security

3."!." Indicate terms of payment

3."*." Indicate resolutions of disputes

(Complete as necessary)

33

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SECTION V - TECHNICAL SPECIFICATIONS

!1 G3&3(;

5."." T2ese spei6itions desrie t2e re?uireents 6or :oods. Tenderers

re re?uested to suit 9it2 t2eir o66ers t2e deti8ed spei6itions@

dr9in:s@ t8o:ues@ et 6or t2e produts s7stes t2e7 intend to

supp87 to t2e ount7.

5.".! Tenderers ust indite on t2e spei6itions s2eets 92et2er t2e

so8ution o66ered op87 9it2 e2 spei6ied re?uireents o6 t2e

tender.

5.".3 A88 t2e 6etures o6 t2e so8ution to e supp8ied s288 not e 8ess t2n

t2ose re?uired in t2e te2ni8 spei6itions. De;itions 6ro t2esi re?uireents@ i6 n7@ s288 e exp8ined in deti8 in 9ritin: 9it2

t2e o66er@ 9it2 supportin: dt su2 s 8u8tion s2eets@ et. T2e

prourin: entit7 reser;es t2e ri:2t to reBet t2e produts@ i6 su2

de;itions s288 e 6ound riti8 to t2e use nd opertion o6 t2e

so8ution.

5.".4 T2e tenderers re re?uested to present in6ortion 8on: 9it2 t2eir

o66ers s 6o88o9s

up

ser;ierepir nd intenne in8udin: t2eir nes nd

ddresses.

!2 REVENUE COLLECTION SU"-SYSTEM

Count7 Go;ernent o6 Usin Gis2u 2s prioritise t2e utotion o6 re;enue

nd ot2er ser;ie se:ents 9it2 ;ie9 o6 ipro;in: ser;ie de8i;er7 s9e88 s itiFen prtiiption in t2e 66irs o6 t2e Go;ernent. T2e

Go;ernent t2ere6ore intends to uti8iFe ;rious ppro2es to 2ie;e

uni6ied 6ront in en;is:ed utotion exerise.

34

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T2rou:2 t2is proBet@ t2e 6o88o9in: 9i88 e 2ie;ed

Sin:8e ,usiness Perits s288 e dinistered on8ine@ >in: it

possi8e 6or 88 usinesses s to superr>ets= to pp87 on8ine 6or

perits nd p7 usin: 68exi8e options. ,usinesses 9i88 t2ere6ore e

8e to do9n8od nd print o9n erti6ite 9it2 uni?ue rode 6ro

t2e re;enue p8t6or.

#nd O9ners Re:ister On8ine #nd o9ners re expeted to p7 8nd

rtes nd ot2er sttutor7 6ees 6or supportin: Count7 de;e8opent

pro:res. T2e s7ste 9i88 e 8e to 88o9 Count7 itiFens o9nin:

pre8 o6 8nd to re:ister on8ine nd e 8e to tr> 8nd rte 8nes

or p7 usin: pro;ided options. &ouse Tennts On8ine P8t6or T2e Count7 o9ns ore t2n 5%%%

units@ 9it2 expettion 6or propt nd onsistent rent p7ents. To

stre8ine t2is setor@ t2e re;enue s7ste is expeted to pro;ide n

on8ine p8t6or to 88o9 6or tennts to re:ister 6or 2ouses nd p7 rent

dues nd ot2er ser;ies 92ere pp8i8e.

Pro;ision 6or 2nd2e8d de;ies 92i2 prints reeipts nd t t2e se

tie trnsits dt on GS( or on8ine to Count7Ks Centr8 Ser;er.

T2ese :d:ets 9i88 e 8e to store po9er 2r:e 6or 8on:er period o6

tie ed to ,n>Ks

Count7 Re;enue Aount nd 8so 68exi8e ens to reoni8e

in6ortion 9it2 our Centr8 Ser;er. Ot2er (oi8e P7ent :enies

s288 e onsidered 6or in8usion in order to 88o9 6or uni;ers8 ess

to 88 itiFens in t2e ount7.

On8ine Ds2ord 6or > o66ie onitorin: nd reportin: on ;rious

re;enue stres in t2e Count7.

35

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!2!1 F+&')&;'9 ). '3 R3

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It is expeted t2t t2e reeipts n e ;eri6ied on8ine on Count7Ks Ds2ord

92ere CEC $inne nd Eonoi P8nnin: in: o6 88 p7ents s per our Count7Ks 6inne

i88. Usin: t2is ppro2@ ot2 ;3nd odes 9i88 e supported.

P2se II o6 t2is proBet o66ie proesses re?uire ur:ent n87sis nd

stre8inin: 6or purpose o6 utotion. Criti8 re t2e 2n:e o6 indset

to introdue on8ine pture nd trnstin: on8ine@ t2us >in: strt nd

6inis2 o6 proesses trnsprent nd ;i88e 6or pu8i srutin7. T2e eut7

o6 t2is 6eture in t2e re;enue odu8e is ese o6 onestops2op disp87 o6

3+

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re;enue sur7 reports@ :rp2i8 ens 6or oprison nd tr>in:

pro:ress o6 per6orne inditors set in t2e s7ste 7 t2e Count7 Tresur7.

It is prount t2t t2e >o66ie proesses 9i88 need serious re 8oo> nd

2n:e e done on ro8es o6 n7 o66iers 92o 2;e een per6orin: one orore ro8es durin: trnstion 6i8ittion. On8ine trnstion >es users

dopt se86ser;ie ppro2 92i2 88o9s Count7 st66 to e ;eri6iers nd t

on op8eted on8ine trnstions

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T2e 8r:e prt in:@

r>ets nd 88 res 92ere p7ents 9i88 e expeted.

Sur;ei88ne o6 street pr>ed ;e2i8es 9i88 8so e reported usin: (oi8e

App8ition t2t 88o9s pture on8ine o6 ;e2i8es pr>ed nd street nuer

or ne. T2is 9i88 e ross2e>ed 9it2 tu8 reeipted ;e2i8es 92ose

dt is re87ed to Count7Ks Dt Centre ;i GS( su s7ste.

!2!1!4 O&;&3 P+; A3 P)(';

Count7 residents o6 Usin Gis2u expets to ess ser;ies usin: rr7 o6

p8t6ors su2 s 9esed or GS(@ >in: it possi8e to ount 6or

retion tie 6ro st66 nd users. T2e en;is:ed re;enue s7ste 9i88

pro;ide nuer o6 on8ine ser;ies 8isted e8o9

Re:istrtion o6 users 68o9s re n:ed so s to s7steti887 :et 9or>

done 7 6untion8 o9ners

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6or 6or re:istrtion. T2e Count7 en;is:es user to e eit2er indi;idu8 or

representti;e o6 orporte entit7@ 92o 9i88 re:ister in strutured nner.

$or indi;idu8 users@ t2e7 re re?uired to tt2 identi6ition deti8sH 92i8e

orporte users@ ontt person 2s to t s prinip8 user 9it2 8etter 6ro

orporte institution nd 8so identi6ition douents tt2ed.

5 R3?'(')& .)( "+&3 P3(='

A8t2ou:2 t2is is not seprte re:istrtion@ t2is is ore o6 ser;ie

re?uested 7 re:istered users in t2e s7ste. Perits re pid 6or undert>in:

o6 oeri8 ti;it7 9it2in t2e Count7 orders. One user 2s re:istered

6or usiness perits@ ontinuin: usiness n tt2ed pre;ious usiness

erti6ite

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I&'3(')& D?(= ). '3 3R3

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Data Flow Diagram

4!

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5 R3?'(')& ). P()83('9 L&*5 O>&3(

Propert7 #nd O9ners2ip re:istrtion is done 7 re:istered user on pre8

o6 8nd o9ned 6or purpose o6 tr>in: 8nd rtes or re8ted 2r:es. T2e

ount7 9nts users to s6e:urd 8nd in6ortion t2rou:2 t2is port8@

t2ere6ore 88o9in: 6irst 8ine o6 8nd reord ser2es on n7 pre8 to on6iri6 on s8e or 8ese or not in n7 o66er 6or pu8i interest. T2is 97@

unsrupu8ous 8nd :rers 9i88 e put to notie not to de6rud unsuspetin:

eers o6 t2e pu8i in our Usin Gis2u Count7.

$ro t2is proess@ t2e ount7 9i88 e 8e to tr> 88 8nd rte 8nes nd

88o9 users to re?uest 6or 8nes nd in;oies on8ine t t2e on6ort o6 t2eir

des>s or 2oes. T2is 9i88 88o9 users to p7 due rtes to t2e Count7 on tie.

#ter on@ GS( odu8e 9i88 88o9 6or S(S reinders on users on due rtes

nd 8nes. T2e Dt $8o9 Di:r o;e suriFes t2e :ener8 68o9o6 in6ortion on users nd propert7 re:istrtion.

*5 H)+&? R3&' M&?3=3&' &* A*=&'(')&

T2e Count7 2s nuer o6 2ouses ross t2e ount7 92ose rent is

expeted to e pid 7 tennts. To en2ne o88etion@ it is e;is:ed t2t

&ouse Tenn7 9i88 e inte:rted into t2is re;enue s7ste to 88o9 6or ese

onitorin: nd trns6er o6 oupn7 6ro one person to not2er.

35 R3?'(')& ). S?&?3 / ";;)(*

T2e Count7 is interested in ppin: 88 si:n:e nd i88ords in t2e Count7

6or purpose o6 ensurin: d2erene to 6is8 re?uireents s stipu8ted in

Count7 $inne ,i88 nd ot2er 8e:is8tions. T2e en;is:ed s7ste 9i88 88o9

ount7 to pture 88 si:n:e nd i88ords@ in8udin: t2eir :eo8otion

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#otion e responsii8it7. ,ut Count7 Re;enue te s2ou8d

2;e ens o6 ddin: ;eri67in: si:n:e i88ords nd t2eir 8otions

nd ;eri67 t2e tu8 userKs dues s ptured in t2e on8ine s7ste.

.5 A*=&'(')& &* O&;&3 A3 ). S3(e7 ser;ies 92i2 users n

uti8iFe in t2e Count7. It 2s t9o prts t2e dinistrti;e se:ent 92ere

dinistrti;e users 9or>in: 9it2 te2ni8 deprtent o6 t2e Count7

ptures 68o9 o6 t2e ser;ie nd de6ine t2e in t2e on8ine p8t6or 6or

8ients

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Veri6ition o6 ptured in6ortion 7 users

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Re;enue Co88etion Reports

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T2e desription o6 t2e struture is :i;en in Appendix on Go;ernent Sin:8e

C2rt o6 Aounts in setion t2t 6o88o9s.

T2e seond re?uireent o6 Re;enue S7ste is i8it7 to inte:rte 9it2

I$(IS s7ste 6or ese o6 trns6er o6 re?uired dt 6ro nd to it.

O'3( I&'3?(')& C)&*3(')&

To inrese opertion8 e66iien7@ t2e 6o88o9in: 6tors re re?uired to e

supported 7 en;is:ed Re;enue Co88etion S7ste

S7ste s2ou8d e dtse independentH 8e to run on u8tip8e

p8t6ors nd dtses@ t2t re updted to t2e 8test ;i88ete2no8o:ies

Openr2iteture struture 9it2 open stndrds nd idd8e9re

pi8ities 68o9 pro;idin: 6or proess 68o9s@ s2edu8ed ts>s@

ti;ities nd responsii8ities in8udin: t2e up8odin: nd r2i;in: o6

douents

Trnstions t2t 9i88 in68uene 6inni8 8nes ust iedite87

e re68eted in t2e pproprite 8ed:ers

On8ine ppro;8 nd ut2oristion o6 trnstions ;i inte:rted

seurit7 s7ste nd se:re:ted 6untion8it7 t2rou:2 pp8ition o6

pproprite seurit7 po8iies nd intern8 ser;ie 8e;e8 :reeents

et9een ;rious units

T2e s7ste ust pro;ide s7ste douenttion su2 s on8ine 2e8p

6untions@ trinin: nu8s nd or ;ideos@ e8ernin: port8 s7ste@ s

9e88 s support 6orus

4+

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(ust inorporte e:o;ernent ser;ies in8udin: oi8e

te2no8o:ies supportin: se86ser;ie on8ine ser;ies

Aut2entition@ ut2oristion nd r7pto:rp2i seurit7 te2no8o:ies

nd di:it8 erti6ites ust e :i;en 2i:2 ep2siFe t2rou:2out t2eentire s7ste in8udin: ut not 8iited to t2e pp8ition@ dt

proessin:@ dt stor:e@ dt ounitions nd user ess

(ust 2;e pi8it7 to inte:rte seondr7 ut2entition s7stes

su2 s ioetri de;ies 6or user to ess to riti8 odu8es nd

proesses nd di:it8 si:ntures or sii8r te2no8o:ies to pre;ent

douent tperin:.

!$ CASHFLOW MANAGEMENT FUNDS REQUISITION SU"-SYSTEM

Count7 Go;ernent o6 Usin Gis2u 6innes its pro:res 6ro t9o

soures o6 re;enues T2e #o8 Co88etions expeted to e 2nd8ed 7 su

s7ste proposed in 5.! o;eH T2e Ntion8 Trne 92i2 re?uires

Contro88er o6 ,ud:et o;ersi:2t nd re8ese 92en t2e Count7 re?uisition 6or

t2e se. It is en;is:ed t2t proposed so8ution 9i88 2e8p t2e Count7

Tresur7 in t2e 6o88o9in:

5.3." (onitor t2e tot8 8i?uidit7 o6 t2e ount7 usin: re;enues ;i88e t its

dispos8

Cs2 Reoni8ition

,n> Reoni8ition

(n:in: Cs2 Position

5.3.! A88o9 Count7 Tresur7 Re?uisition 6or $unds 6ro Ntion8 Trn2e

A88otion

T2e Count7 Tresur7 9i88 expet Count7 Entities to re?uisition

6or t2eir ud:et pro:res 6undin: t2rou:2 t2e s7ste

T2e Count7 Tresur7 9i88 use t2e in6ortion 6ro Count7

entities nd s2 position to re?uisition resoures 6ro Ntion8

Tresur7

4*

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5.3.3 PrioritiFtion o6 Count7 Pro:res s per Cs2 Position o6 t2e

Count7

It is expeted 6or Count7 Tresur7 to undert>e soe prioritiFtion o6

pro:res sed on re;enue o88etion s 9e88 s s2 position. In

se re;enue tr:ets re not et@ Count7 Tresur7 9i88 8e to prepre

dBustent o6 Count7 ,ud:et

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SNo. !va/uation Criteria ars

14 ;uali7cation and competenc% o& ke% sta? &or theassi8nment .cceptable ran8e o& 14 ;e to p7 7ou@

upon 7our 6irst 9ritten dend de8rin: t2e tenderer to e in de6u8t under

t2e Contrt nd 9it2out ;i8 or r:uent@ n7 su or sus 9it2in t2e

8iits o6 .. amount of guarantees 6oresid@ 9it2out

7ou needin: to pro;e or to s2o9 :rounds or resons 6or 7our dend or t2e

su spei6ied t2erein.

T2is :urntee is ;8id unti8 t2e d7 o6 !%

Si:ned nd se8 o6 t2e Gurntors

[name of ban* or financial institution

[address

)+

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[date

*.) "AN% GUARANTEE FOR ADVANCE PAYMENT FORM

To

name of #rocuring entity

[name of tender +++++++..

Gent8een ndor #dies

In ordne 9it2 t2e p7ent pro;ision in8uded in t2e Spei8 Conditions o6 Contrt@

92i2 ends t2e Gener8 Conditions o6 Contrt to pro;ide 6or d;ne p7ent@

. name and address of tenderer

:urntee to :urntee its proper nd 6it26u8 per6orne under t2e sid C8use o6 t2eContrt in n ount o6 . amount of guarantee in figures and

"ords.

e@ t2e . ban* or financial institutions@ s instruted 7 t2e

tenderer@ :ree unondition887 nd irre;o87 to :urntee s prir7 o8i:tor nd not

s suret7 ere87@ t2e p7ent to t2e Prourin: entit7 on its 6irst dend 9it2out

92tsoe;er ri:2t o6 oBetion on our prt nd 9it2out its 6irst 8i to t2e tenderer@ in t2eount not exeedin: amount of guarantee in figures and "ords

e 6urt2er :ree t2t no 2n:e or ddition to or ot2er odi6ition o6 t2e ters o6 t2eContrt to e per6ored t2ereunder or o6 n7 o6 t2e Contrt douents 92i2 7 e

de et9een t2e Prourin: entit7 nd t2e tenderer@ s288 in n7 97 re8ese us 6ro n7

8ii8it7 under t2is :urntee@ nd 9e 2ere7 9i;e notie o6 n7 su2 2n:e@ ddition@or odi6ition.

T2is :urntee s288 rein ;8id in 6u88 e66et 6ro t2e dte o6 t2e d;ne p7ent

reei;ed 7 t2e tenderer under t2e Contrt unti8 date.

-ours tru87@

Si:nture nd se8 o6 t2e Gurntors

[name of ban* or financial institution

[address

)*

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[date

!B MANUFACTURER@S AUTHORIZATION FORM

To name of t'e #rocuring entity +++++++.

&EREAS name

of t'e manufacturer92o re est8is2ed nd reput8e nu6turers o6

.. name andor description of t'e goods 2;in: 6tories

t address of factorydo 2ere7 ut2oriFe

name and address of Agent to suit tender@

nd suse?uent87 ne:otite nd si:n t2e Contrt 9it2 7ou :inst tenderNo. . reference of t'e ender 6or t2e o;e :oods

nu6tured 7 us.

e 2ere7 extend our 6u88 :urntee nd 9rrnt7 s per t2e Gener8

Conditions o6 Contrt 6or t2e :oods o66ered 6or supp87 7 t2e o;e 6ir

:inst t2is In;ittion 6or Tenders.

signature for and on be'alf of manufacturer

Note& T2is 8etter o6 ut2orit7 s2ou8d e on t2e 8etter2ed o6 t2e

(nu6turer nd s2ou8d e si:ned 7 person opetent.

)

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LETTER OF NOTIFICATION OF AWARD

Address o6 Prourin: Entit7

To

RE Tender No.

Tender Ne

T2is is to noti67 t2t t2e ontrts stted e8o9 under t2e o;e entioned tender 2;e

een 9rded to 7ou.

". P8ese >no98ed:e reeipt o6 t2is 8etter o6 noti6ition si:ni67in: 7our

eptne.

!. T2e ontrtontrts s288 e si:ned 7 t2e prties 9it2in 3% d7s o6 t2e dte o6

t2is 8etter ut not er8ier t2n "4 d7s 6ro t2e dte o6 t2e 8etter.

3. -ou 7 ontt t2e o66ier

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