1

NCS-TCP Management Cell

Biotech Consortium India Limited (BCIL) 5th Floor, Anuvrat Bhawan,

210, Deen Dayal Upadhyaya Marg, New Delhi – 110 002

Tender No. BCIL/NCS-TCP/ELISA KITS/2016 July 28, 2016

TENDER NOTICE

Biotech Consortium India Limited (BCIL), New Delhi being the Management Cell of National Certification System for Tissue Culture Plants (NCS-TCP), invites sealed tender under two bids system (Technical and Financial bid) from the reputed Manufacturers /Dealers for supply of ELISA Kits for virus indexing of banana, sugarcane, potato, apple, bamboo and gerbera as per quantity specified in the Chapter III of tender document. It may be noted that it will be the sole discretion of NCS-TCP Management Cell whether to procure these items or not.

1. Submission of tender documents:

Complete tender document (as prescribed) should be submitted to NCS-TCP Management Cell by August 22, 2016, 5.00 pm

2. Opening of technical bids : August 24, 2016, 11.00 am in NCS-TCP Management Cell

3. Testing of ELISA Kits of the shortlisted bidders September 14, 2016 4. Opening of financial bids September 26, 2016 Detailed tender document might be downloaded from the official website of NCS-

TCP (www.dbtncstcp.nic.in) or BCIL (www.bcil.nic.in)

2

SCHEDULE OF TENDER

NATIONAL CERTIFICATION SYSTEM FOR TISSUE CULTURE RASIED PLANTS

(NCS-TCP)

National Certification System for Tissue Culture Raised Plants (NCS-TCP) has been established

by the Department of Biotechnology (DBT), Govt. of India as per the Gazette of India

Notification under the Seeds Act, 1966. The major objective of NCS-TCP is to facilitate

production and distribution of disease free and genetically true to type/ uniform planting

materials. To achieve these objectives, tissue culture companies are recognized under the

system on the basis of infrastructure and implementation of quality management system. Apart

from recognition of tissue culture companies, test laboratories have also been accredited under

the system. After recognition, tissue culture companies become eligible to get their mother

plants tested and tissue culture raised plants certified by these Accredited Test Laboratories

(ATLs). Two Referral Centers have also been established for testing of disputed samples,

training, validation of diagnostic kits/ reagents prior to supply to ATLs. Biotech Consortium

India Ltd. (BCIL) is responsible for management of NCS-TCP as the NCS-TCP Management Cell.

1. BCIL as the NCS-TCP Management Cell invites sealed tender under two bid system

(Technical and Financial bid) from the reputed Manufacturers /Dealers for supply of ELISA

Kits for virus indexing of banana, sugarcane, potato, apple, bamboo and gerbera as per the

quantity specified in the Chapter III of the tender document. It may be noted that it will be

the discretion of NCS-TCP Management Cell whether to procure these items or not. 2. THIS TENDER ENQUIRY HAS THE FOLLOWING CHAPTERS AND ANNEXURES:

Chapter I : Instructions to Bidders Chapter II : Conditions of Tender /Contract Chapter III : Schedule of Requirements Chapter IV : Performa for Technical Bid Chapter V : Performa for Financial Bid

Annexure -I Performance Statement Annexure-II Certificate for compliance of instructions Annexure-III Checklist for tenderers

3. Bidders are advised to carefully go through all the conditions and documents attached with

this tender enquiry, before filling in the tender. All tender documents attached with the

tender are sacrosanct for considering any offer as a complete offer. All tender documents

must be duly completed, signed by authorized signatory on each page and returned with the

offer.

3

Chapter-I

Instructions to Bidders 1. Name of Tenderer: NCS-TCP Management Cell established at BCIL

2. Place of submission: NCS-TCP Management Cell, Biotech Consortium India Limited, 5th Floor, Anuvrat Bhawan, 210 Deendayal Upadhaya Marg, New Delhi-110002

3. Process of submission and last date: The interested manufactures/ dealers are required to submit the technical and financial bid separately (two bid system). The bids in Sealed Cover-I containing “Technical Bid” and Sealed Cover-II containing “Financial Bid” should be placed in a third sealed cover superscripted “Tender For ELISA Kit and should reach to NCS-TCP Management Cell on or before 5.00 pm on August 22, 2016. The bid received after due date and time will not be considered whatsoever may be the reason. In the event of any of the above mentioned date being declared as a holiday / closed day, the date of submission will be next working day.

3 A: First Cover -Technical Bids: The first cover should contain the following:

i Tender document duly completed and signed but without indicating the rate quoted.

ii Technical details of the proposed items to be supplied along with supporting technical literature, leaflets, brochures etc.

iii Copy of Permanent Account Number (PAN). iv Certificate of Incorporation. v Client satisfaction report (at least two). vi Financial Statements including statement of profit and loss account for previous

three years. vii Letter in favor of NCS-TCP Management Cell accepting terms and conditions of

this tender along with copy of chapter II. viii Power of attorney/authorization in favor of the person signing the bid

document. 3 B: Second Cover - Financial Bid:

i Details of the rate, taxes, duties, discount, if any, quoted by the bidders ii Any document in support of price bid

The tender document contains technical bid form, financial bid form, technical description/specification & item and terms/ conditions. Any future clarification and/or corrigendum(s) shall be issued by “NCS-TCP Management Cell at Biotech Consortium India Limited, 5th Floor, Anuvrat Bhawan, 210 Deendayal Upadhaya Marg, New Delhi-110002” and will also be available at the official website of NCS-TCP: www.dbtncstcp.nic.in, and BCIL: www.bcil.nic.in

4. Offer validity: Minimum six months from date of opening of technical bid

In the absence of any indication in the tender documents submitted, of the date up to which the offer has been kept valid, it will be taken that the offer will remain open for acceptance for the period specified above i.e. six months.

4

5. Eligibility criteria for bidders

i. Bidder should be a registered company (herein referred as bidder) registered under “The Indian Companies Act” with minimum 51% Indian ownership.

ii. The bidder should be a manufacturer or authorized dealer and have experience in supply of ELISA kits for a minimum period of at least three years from the last date of closing of Tender.

iii. Minimum turn over of bidder should be 50.0 lakhs INR per annum during the previous three years.

iv. Bidder may submit proposal for supply of kits for all the listed plant species at Chapter III or may also submit proposal for only one plant species but proposal must include kits for all the listed viruses for specified plant species.

v. Bidder should have experience in supplying kits to National/International Research Institutions on regular basis. A satisfactory report from at least two such reputed research institutes to be submitted.

6. Opening of tender:

Bidders/their representatives are required to be present at the time of opening of technical bid, testing of kits and opening of financial bid. The representative must bring with him/her a letter of authority from the bidder to be present at the opening of tender.

7. Assessment of bid/Proposal:

(i) Stage 1: Technical Evaluation:

a. Evaluation of technical bid/proposal: Technical bid will be evaluated on the basis of eligibility criteria and parameters laid down in tender document Bidders must ensure that they enclose all technical literature as provided at section 3A and detailed documentary proof against each specified parameters of the technical bid format in Chapter IV. Application meeting with the requirements will be declared qualified for submission of samples for technical evaluation.

In case, it is not possible to verify compliance with specified parameters due to lack of adequate information/supporting documents, the bid will not be considered further and treated as cancelled.

b. Technical evaluation of samples: Bidders who will be declared technically qualified

based on the submitted documents will be required to submit samples in sealed cover of quoted items within a week of communication of short listing at the designated Referral Centre. Seal will be opened by the Referral Centre before testing in the presence of representative of bidder. Testing of samples of ELISA kits will also be done by referral center of NCS-TCP in the presence of representatives of qualified bidders within two weeks. Bidder will be given prior intimation by email at least one week advance.

5

(ii) Stage 2: Financial Evaluation:

Financial bid of only technically qualified bidders (based on evaluation of bids and testing of samples as specified above) will be opened and evaluated.

8. Performance Security:

The successful bidder will be required to submit refundable non interest bearing security deposit of 10% of approved cost of items to be supplied during first six month in the form of crossed demand draft/pay order/Bank Guarantee from a commercial bank in favor of the Biotech Consortium India Limited, New Delhi. Security deposit will be returned to bidder within two months from successful delivery of items and receipt of satisfactory report from Accredited Test Laboratory.

9. Payment:

Payment will be made within 15 working days of receipt of validation report from referral center.

10. Penalty:

i. Successful bidder (Vendor) shall supply the specified item to the required destination on the priority basis within a period of 15 days from the date of receipt of validation report. If the supply is not made within prescribed time frame of placing order, late delivery charges @5% will be imposed on the total amount of supply order up to delay of 15 days and thereafter @10% for another 15 days after which supply order will be deemed cancelled and vendor will be black-listed for future.

ii. If the items supplied are declared as “NOT OF STANDARD QUALITY” by project coordinator of Referral Centre (RC), the entire consignment shall be deemed to have been rejected and replaced with fresh. Replacement should be made within 15 days from the date of intimation, failing which contract will be cancelled and 50 % amount of the Security Deposit will be adjusted as penalty.

11. Validation of supplied item:

Samples for validation of kits/ reagents to be sent to Referral Centre established at Division of

Plant Pathology, ICAR-Indian Agricultural Research Institute (IARI), Pusa Campus, New Delhi-

110012 within 15 days on receipt of purchase order from NCS-TCP Management Cell. Above

institute will provide the validation report for supplied items.

11.1 Validation parameters:

Components of the kits should be provided as per the list

Quality of ingredients should be as per claim

Correct results should be obtained using positive and negative controls

11.2: Validation time:

Referral Centre will provide validation report within 15 working days from the receipt of samples

6

12. Quantity of Supply:

ELISA kits will be purchased on six monthly basis i. e half of the quantity specified in the chapter III. Quantity of supply may vary depending upon the actual requirement/requisitions received from ATLs.

13. Place of delivery:

All items are required to be delivered at Referral Centre established at Division of Plant Pathology, ICAR-Indian Agricultural Research Institute (IARI), Pusa Campus, New Delhi - 110012. On receipt of delivery of items, Referral Centre will draw samples for validation. Referral centre will provide validation report

14. Validity of quoted rate in Tender:

The quoted rates shall be valid for the period not less than 2 years (24 months) from the date of award of contract.

15. Disputes and Jurisdiction:

In the event of any dispute arising out of the terms and conditions of the tender, such disputes would be resolved by the Chairman, Procurement Committee of NCS-TCP. If dispute is not resolved under the NCS-TCP, it shall be subject to the jurisdiction of Indian law & courts at New Delhi.

16. Important Dates: A. Submission of tender documents:

Complete tender document (as prescribed) should be submitted to NCS-TCP Management Cell by August 22, 2016, 5.30 pm

B. Opening of technical bids : August 24, 2016 11.00 am in BCIL

C. Testing of ELISA Kits of the shortlisted bidders September 14, 2016 at Referral Centre at IARI D. Opening of financial bids September 26, 2016, 11.00 am in BCIL

Bidders may also forward their queries in advance through email (ncstcp@biotech.co.in)

7

CHAPTER-II

CONDITIONS OF TENDER/CONTRACT

A. General terms/conditions:

1. NCS-TCP Management Cell reserves the right to cancel/reject any or all the tenders without assigning any reason and may increase or decrease the quantity of the items tendered.

2. Any tender, which is not in the proper form or received after due date will not be considered. All annexure, attached with the Tender should be duly filled in and supported with requisite documents for considering any offer as a complete offer.

3. In-complete or conditional offers incorporating price variation will not be considered.

4. Every page of the tender must be numbered and signed by the authorized signatory giving his/her name and

designation below the signature.

5. The bidder must authorize a contact person and provide his/her e-mail ID/ mobile and landline telephone numbers, so that he/ she may be contacted for any query, throughout the tendering exercise.

6. The bill must contain full nomenclature and batch number of the supplied product otherwise the material will

not be accepted and order will be cancelled. 7. The material will be accepted after the complete inspection by representative/Competent person by the user

i.e. Accredited Test Laboratories under NCS-TCP.

8. The material will be supplied strictly as per approved specifications and no substitute will be accepted.

9. The kits will have to be provided strictly from the batches approved by referral centres and will conform to the requisite specifications.

10. Any loss in service/ during shipment/ supply will be the sole responsibility of bidder only. These supplies will

be treated as non-availability and recovery will be made from security deposit.

11. Quoted rate will include door delivery destination, packaging charges, forwarding charges, taxes (@ prevailing rate) etc. The VAT would be paid as applicable. The VAT should be clearly mentioned in the Performa Invoice/Invoices; otherwise no extra Tax/Levies/Charges would be paid.

12. All ELISA kits must indicate the Date of Manufacturing and Expiry. All above items must arrive at Accredited

Test Laboratories within a remaining shelf life of minimum 12 months (twelve months) of the total stipulated shelf life of the product. In case, the product supplied is less than 12 months shelf life, it will not be accepted.

13. On receipt of purchase order, bidder will provide samples from same batch of production/ manufacturing to

referral center for validation (cost of sample will borne by selected vendor). On receipt of satisfactory validation report, bidder will be directed to supply items to the Accredited Test Laboratories (ATLs).

14. Referral Centre reserves the right to test each item of the consignment received either at the time of receiving the goods or at any time during the warranty period, test and analysis.

8

B. Termination of contract:

The contract executed between supplier and Biotech Consortium India Limited will be valid for one year. The contract for supply of item will be deferred in case:

i. If supplier fails to provide the desired quantity within pre-confirmed timeline on three times consecutively ii. If supplier supply substandard item on two times consecutively

iii. If supplier fails to obtain satisfactory validation report on two times consecutively

C. Penalty for use of undue influence:-

The bidder should undertake that he has not given, offered or promised to give directly or indirectly any gift,

consideration, reward, commission, fees brokerage of inducement to any person in service of the Purchaser or

otherwise in procuring, the contract or forbearing to do or for having done or for borne to do any act in relation or

execution of the contract or any other contracts with the Biotech Consortium India Limited for showing or for

bearing to show favour or disfavour to any person in relation to the contract. Any breach of the aforesaid undertaking

by the bidder or any one employed by him or acting on his behalf whether with or without the knowledge the seller

or the commission of any offers by the seller or any one employed or acting on his behalf, as defined in Chapter-IX of

the IPC, 1860 or the Prevention of Corruption Act, 1947 or any other Act enacted for the Prevention of Corruption

shall entitle the purchaser to cancel this contract and all or any other contract with seller and recover from the seller,

the amount of any loss arising from such cancellation. A decision of the purchaser or his nominee to the effect that a

breach of the undertaking had been committed shall be final and binding on the seller.

E. LAWS GOVERNING THE CONTRACTS: - The contracts shall be governed by the laws of India for the time being

in force. The contract shall be interpreted in accordance with these laws. F. Jurisdiction of Court: - The court of the New Delhi shall have a Jurisdiction to decide any dispute arising out of or in respect of contract.

G. Force Majeure Clause: - The Supplier shall not be liable for forfeiture of its performance security, liquidated

damages or termination for default, if and to the extent that, it’s delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure. For purposes of this Clause, “Force Majeure”

means an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not

foreseeable. Such event may include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods. Epidemics, quarantine restrictions, strikes, lockout or any act of war.

Notice of the happening of any such event is given by either party to the other within 15 days from the date of

occurring thereof. However either party at its discretion can terminate the contract in such cases.

9

Chapter-III

Requirement of ELISA Kits is summarized below:

Item No. 1

Complete ELISA Kits for Virus Indexing Remarks

Plant Species

Name of virus to be tested

Quantity* (in No.) of

96 well tests kits

1 Banana Banana bract

mosaic virus 1200 ELISA Kits for Banana,

Sugarcane and Potato will

be procured as per the

defined volume. Other

miscellaneous crops will

have limited testing

demand and kits will be

required for them time to

time. Kits for these crops

will be procured as and

when required at the

approved rate.

Cucumber mosaic virus

1200

2 Sugarcane Sugarcane bacilliform virus (Badnavirus)

25

Sugarcane mosaic virus (Potyvirus)

25

3 Potato Potato leaf roll virus (Polerovirus)

15

Potato virus A (Potyvirus)

15

Potato virus M (Carlavirus)

15

Potato virus S (Carlavirus)

15

Potato virus X (Potexvirus)

15

Potato virus Y (Potyvirus)

15

4. Apple Apple chlorotic leaf spot virus (Trichovirus)

8

Apple mosaic virus (Ilarvirus)

8

Apple stem grooving virus (Capillovirus)

8

Apple stem pitting virus (Foveavirus)

8

Prunus necrotic ringspot virus (Ilarvirus)

8

10

5. Bamboo Bamboo mosaic virus (Potexvirus)

20

6. Gerbera Cucumber mosaic virus (Cucumovirus)

40

Tobacco rattle virus (Tobravirus)

40

Specifications of the ELISA Kit:

1. The kit should include all the required reagents for ELISA Test. The para-nitro-phenyl phosphate (PNPP) should be provided in tablet form.

2. Positive control of the target virus and negative control of the target host plant should be provided

in the kit.

3. The kit should also indicate minimum detection limit of the target virus. 4. The kit should be based on '8' well microplate strips. Each kit should have 12 strips of '8'wells each. 5. Information giving details of all the components used in the kit and specifying direction for use of

the kit and its storage condition should be provided in each kit.

6. The kit should be user friendly. The kit label should have the date of manufacture, expiry date which should be at least one year from the date of supply

11

Chapter-IV

Format for Bid submission

Technical Bid (In separate sealed Cover-I super scribed as “Technical Bid”)

S. No. General Particular

1 Name & Address of the manufactures/dealers with phone number, email, name and telephone/mobile

2 Specify whether your company is a manufacturer/ authorized dealer

3 Constitution of company (A copy of registration certificate to be enclosed)

4 Name, Address & designation of the authorized person

5 Have you previously supplied these items to any government/ reputed private organization? If yes, attach the relevant poof along with client satisfaction report for product and service

6 Please attach financial statement including statement of profit and loss account (duly certified by Chartered Accountant) for last three (3) years (Annual

12

minimum turnover should not be less than Rs. 50 lakhs during the previous three year)

7 Permanent Account Number (Please attach copy)

8 Acceptance of terms & conditions attached (Yes/No). Please sign each page of terms and conditions specified at chapter-II as token of acceptance and submit as part of tender document with technical bid. Otherwise tender will be rejected.

10 Power of Attorney/authorization for signing the bid documents

N.B: All the bidders are requested to provide true statement in the technical bid format. Concealing the facts will liable to be rejected the tender completely. No communication will be entertained in this regard.

13

Technical Details (To be provided in separate sheet for ELISA Kit for each plant species)

Name of Plant Species: -----------------------------------------

S. N

o. Name of the Item (As

per list of the Items) Item sr. no. as

assigned by manufacturer

Name of Manufacturer

Specifications/ concentration (if applicable) B

ran

d

Pac

kin

g si

zes

avai

lab

le

No

. o

f sa

mp

les

can

be

test

ed

1 ELISA Kit for -------------------- ---------virus

2 ELISA Kit for ------------------------------ virus

3 ELISA Kit for ------------------------------- virus

4 ELISA Kit for ------------------------------- virus

5 ELISA Kit for ------------------------------- virus

6 ELISA Kit for --------------------- ----------virus

Name of Bidder: ………………………………………………………………….

14

UNDERTAKING

Certified that mentioned particulars are correct and true to the best of my knowledge. In case any statement made above is found not correct, NCS-TCP Management Cell may reject/cancel the proposal. The applicant also certifies that the price bid (separately) has been submitted based on the basis of full understanding about the assignment. Date: ___/___/______ Signature of Applicant ________________________ Business Address: _____________________________________ Stamp _____________________________________

15

Chapter-V

Proforma for Financial Bid

(In separate sealed Cover-II super scribed as “Financial Bid” and to be submitted in company letter head) To, NCS-TCP Management Cell , Biotech Consortium India Limited, 5th Floor, Anuvrat Bhawan, 210 Deendayal Upadhaya Marg, New Delhi-110002

Our quoted rate for supplying the items namely ELISA Kits as follows:-

Financial Detail (To be provided in separate sheet for ELISA Kit for each plant species )

Name of Plant Species: ………………………………………………..

S. N

o. Name of the ELISA Kit

Bra

nd

Pac

kin

g si

zes

avai

lab

le

Un

it

Pri

ce

per

p

iece

in

clu

siv

e al

l ty

pe

of

taxe

s 1 Complete ELISA Kit for --------------------

-----------------------virus

2 Complete ELISA Kit for -------------------------------------------virus

3 Complete ELISA Kit for ------------------------------------------- --------- virus

4 Complete ELISA Kit for -------------------------------------------------------virus

5 Complete ELISA Kit for -----------------------------------------------------------virus

6. Complete ELISA Kit for ------------------------------------------------------------virus

Name of Bidder: ………………………………………………………………….

16

Note: For the bulk supply, it has been estimated that cost of ELISA kit per reaction per test would be approximate Rs. 09 - 12.00 per test and cost for PCR Kit would be approx. Rs. 20-25.00 per test excluding plastic/glass wares

1. This is to certify that I/We before signing this tender have read and fully understood all the terms

and conditions contained in Tender document regarding terms & condition of the contract, rules

regarding purchase of Items. I/we agree to abide them.

2. No other charges would be payable by Client and there would be no increase in rates during the

Contract period.

3. Rate should be typed (not hand written) and no correction will be allowed.

4. If the bidder is not quoting for any item should either put a cross (X) or –NA- (Not applied). No

column should be left blank

5. No item should be quoted with price more than the M.R.P or prevalent market rate.

6. Price quoted should be in Indian currency only.

Date: ___/___/______ Signature of Applicant ________________________ Business Address: _____________________________________ Stamp

17

Annexure-I

PERFORMANCE STATEMENT OF THE ELISA KITS (Preferably against plant viruses) FOR LAST 2 YEARS

S.

No.

Name of the kits

Name of

the office by

whom order was

placed

Order No.

& date

(Please enclose

copy of supply orders)

Value of supply order

Delivered in

time or not

If not please specify

the reason

Attach satisfactory

working report from

each office (Yes/No)

Signature of bidders with office seal

18

Annexure-II

CERTIFICATE TO BE SIGNED BY THE TENDERER

CERTIFICATE

It is certified that I have read and understood and will comply all instructions contained in tender document and its schedule. All pages of schedule to tender from page

to have been filled properly and signed.

Signature of tenderer: -_

Name in block letters: -_

Name of firm:

Full address:

i. Telephone No.

ii. Mobile No.

iii. Fax No.

iv. E-mail id:

v. Website

19

Annexure III: Check list for Bidders: Before submission of tender documents, Bidders should check they have complied with the following requirements:

Signature of bidder with office seal

S. No. Requirements to be checked before submission of the tender

Complied (Please indicate) Yes after complying with the requirement)

1 Complete tender documents have been enclosed, after signature & stamping on

ALL pages.

2 Enclose an attested copy of PAN

3 Copy of valid company registration certificate

4 Proposal has been submitted in two bid systems – Technical Bid & separate price Bid as per tender enquiry.

5 Offer validity as required in tender has been accepted & clearly mentioned in tender document.

6 Delivery Terms & Period as per tender have been accepted and mentioned in tender.

7 Payment Terms as per tender have been accepted and mentioned in tender.

8 Compliance statement as per chapter-IV has been enclosed along with supporting technical documents /proof for each point/parameter clearly showing it is complied with or not.

9 Annexure-II regarding compliance of all conditions mentioned in the tender form has been enclosed.

10 Performance statement for 3 years as required in tender, in the laid down format as per annexure-I, has been enclosed. If not, reasons be specifically given in writing.

11 Status of tender has been clearly written in tender – manufacturer or manufactures authorized agent. If authorized agent, valid latest authority letter/agreement for the stores quoted from the manufacturer has been enclosed.

12 Technical and financial bid along with necessary documents have been sealed in separate envelops and both envelops again sealed in a big envelops with prescribed writing on envelops.

13 If the tenderer wants to mention any specific condition, it must be mentioned on the covering/forwarding letter only which will be placed on the first page of the technical bid. Such condition mentioned in any other document shall not be given any consideration.