tender for transportation of food stuffs

8/14/2019 Tender for Transportation of Food Stuffs

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REPUBLIC OF KENYA

NATIONAL COMPETITIVE BIDDING (NCB)NCB No: MOEST/3/2013 2014

For

TRANSPORTATION OF FOOD COMMODITIES TOVARIOUS DISTRICTS UNDER THE SCHOOL

FEEDING PROGRAMME

Purchaser: Ministry of Education, Science and Technology

Country: epublic of Kenya

Issued on: OCTOBER, 2013

CLOSING DATE: ! th No"e#$er% &' AT ' '' A M

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Ta$*e o+ ContentsTable of Contents.............................................................................................................................2

2.1Eligible tenderers........................................................................................................................6

2.2Cost of tendering.........................................................................................................................7

2.3Contents of tender documents.....................................................................................................7

2.4Clarification of Documents ........................................................................................................7

2.5Amendment of documents .........................................................................................................8

2.6 anguage of tender.....................................................................................................................8

2.7Documents Com!rising t"e Tender ...........................................................................................8

2.8#orm of Tender...........................................................................................................................$

2.$Tender %rices..............................................................................................................................$

2.1&Tender Currencies ....................................................................................................................$

2.11 Tenderers Eligibilit' and (ualifications. ................................................................................$

2.12 Tender )ecurit'........................................................................................................................$

2.13*alidit' of Tenders ................................................................................................................1&

2.14 #ormat and )igning of Tender ..............................................................................................11

2.15 )ealing and +ar,ing of Tenders ...........................................................................................112.16 Deadline for )ubmission of Tenders .....................................................................................11

2.17 +odification and -it"dra-al of tenders ...............................................................................12

2.18 !ening of Tenders ...............................................................................................................12

2.1$ Clarification of tenders..........................................................................................................13

2.2& %reliminar' E/amination and 0es!onsi eness......................................................................13

2.22 E aluation and com!arison of tenders...................................................................................14

2.23. Contacting t"e !rocuring entit'............................................................................................15

2.24 A-ard of Contract .................................................................................................................15

2.25 otification of a-ard.............................................................................................................16

2.26 )igning of Contract ...............................................................................................................16

2.27 %erformance )ecurit' ............................................................................................................16

2.28 Corru!t or #raudulent %ractices ............................................................................................16

3.1 Definitions................................................................................................................................22

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3.2 A!!lication..............................................................................................................................22

3.3 )tandards .................................................................................................................................22

3.5 %atent 0ig"t s ..........................................................................................................................22

3.6 %erformance )ecurit' ..............................................................................................................23

3.7 ns!ections and Tests ..............................................................................................................23

3.8 %a'ment....................................................................................................................................24

3.$ %rices........................................................................................................................................24

3.1& Assignment............................................................................................................................24

3.1& Termination for Default ........................................................................................................24

3.12 Termination of insol enc'.....................................................................................................24

3.13 Termination for con enience ................................................................................................25

3.14 0esolution of dis!utes ...........................................................................................................25

3.15 o erning anguage..............................................................................................................253.16 #orce +a eure........................................................................................................................25

3.17 A!!licable a-......................................................................................................................25

3.18 otices...................................................................................................................................25

C # DE T A ) E)) ( E)T A 0E.....................................................................46

TE DE0 )EC 0 T9 : A ; A0A TEE T # CAT # A?A0D....................................................56

# 0+ # C T0ACT A 0EE+E T......................................................................................57

A ;> ) 0A CE %E0# 0+A CE A0A TEE............................................................58

A ;> ) 0A CE AD*A CE %A9+E T A0A TEE..................................................5$

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#ood commodities are cleared and stored on be"alf of t"e +inistr' of Education@ )cience

Tec"nolog' at t"e %ort of +ombasa b' t"e Coast o ernment Clearing Agent. Trans!ortation to

t"e district stores is done b' trans!orters -"o are contracted b' t"e +inistr' of Education@

)cience Tec"nolog'. T"e District Education fficer s ffice contracts trans!orters -"o ta,e

food commodities to t"e sc"ools using t"e district mec"anisms. ; e"icles in t"e district@

-"ere a ailable@ are also used.

T"e ma or out!ut of )c"ool +eals %rogramme is furt"erance of Education in A)A areas

t"roug" relie ing s"ort=term "unger@ en"ancing retention and transition rates. Academic

ac"ie ements are also raised to le els com!arable to t"e rest of t"e countr'. Contribution to

Education #or All :E#A< is t"us !art and !arcel of )c"ool +eals %rogramme@ for -it"out food@

sc"ool attendance -ould be er' lo- in arid lands

MINIST,- O. ED/CATION% SCIENCE 0TEC1NOLG-

TENDER NOTICE

The MINIST,- O. ED/CATION% SCIENCE 0 TEC1NOLOG- invites sealedtenders fr ! eli"i#le #idders f r the $r visi n f Trans$ rtati n f f d% !! dities t vari &s distri%ts &nder S%h l Meals Pr "ra!!e f r the$eri d ' st De%e!#er ()'* t *) th N ve!#er ()'+,

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Interested eli"i#le %andidates !a- #tain f&rther inf r!ati n and ins$e%t thetender d %&!ents fr ! Pr %&re!ent ffi%e l %ated at . " H &se /01 2 thfl r R ! N , 2)*, al n" Hara!#ee Aven&e3 d&rin" n r!al 4 r5in" h &rs&$ n $a-!ent f a n n 6 ref&nda#le fee f 2shs %''' '' (One ThousandSh3**3n4s) in #an5er %he7&e $er set f d %&!ent $a-a#le t Ministr- fEd&%ati n3 S%ien%e 8 Te%hn l "- n 9 th fl r %ash ffi%e3 R ! 9(: . "H &se ;0>444,ed&%ati n," ,5e 3 and the #idders 4h d 4nl ad the tenderd %&!ents fr ! the 4e#site #ust +or5ard the3r 6art3cu*ars 3##ed3ate*y+or records and any +urther tender c*ar3+3cat3ons and addenda to66o7educat3on 4o 8e +or record3n4 Do5n*oaded co63es are +ree Noother e#a3* shou*d $e used

0ids !&st #e a%% !$anied #- a #id se%&rit- f ?sh '))3))),)) r a d&l-si"ned tender se%&rit- de%larati n f r! f r - &th3 4 !en and $ers ns 4ithdisa#ilit-3 and !&st #e delivered t =6

The Pr3nc36a* Secretary

M3n3stry O+ Educat3on% Sc3ence 0 Techno*o4yP O Bo9 '' 'Na3ro$3

r #e de$ sited at the tender # @ l %ated at the re%e$ti n area f . "H &se /01 Hara!#ee Aven&e3 n r #ef re % &' at ' '' a #

C !$lete tender d %&!ents in $lain sealed envel $es and !ar5ed / TenderNo MOEST;' ;&'


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2.1.3. Tenderers s"all !ro ide t"e Bualification information statement t"at t"e tenderer:including all members@ of a oint enture and subcontractors< is not associated@ or "a e

been associated in t"e !ast@ directl' or indirectl'@ -it" a firm or an' of its affiliates -"ic""a e been engaged b' t"e %rocuring entit' to !ro ide consulting ser ices for t"e

!re!aration of t"e design@ s!ecifications@ and ot"er documents to be used for t"e !rocurement of t"e ser ices under t"is n itation for tenders.

2.1.4. Tenderers in ol ed in corru!t or fraudulent !ractices or debarred from !artici!ating in !ublic !rocurement s"all not be eligible.

2-2C*1) * )e&de+%&'2-2- T"e Tenderer s"all bear all costs associated -it" t"e !re!aration and submission of its

tender@ and t"e !rocuring entit'@ -ill in no case be res!onsible or liable for t"ose costs@regardless of t"e conduct or outcome of t"e tendering !rocess.

2-2-2 T"e !rice to be c"arged for t"e tender document s"all not e/ceed ;s"s.1@&&&>

2-2-3 T"e !rocuring entit' s"all allo- t"e tenderer to re ie- t"e tender document free ofc"arge before !urc"ase.

2-3C*&)e&)1 * )e&de+ d* (e&)12.1.5. T"e tender document com!rises of t"e documents listed belo- and addenda issued in

accordance -it" clause 6 of t"ese instructions to tenders

i< nstructions to tenderersii< eneral Conditions of Contractiii< )!ecial Condtions of Contracti < )c"edule of 0eBuirements

< Details of ser icei< #orm of tender ii< %rice sc"edulesiii< Contract formi/< Confidential business Buestionnaire form/< Tender securit' form/i< %erformance securit' form/ii< %rinci!al s or manufacturers aut"ori ation form/iii< Declaration form

2.3.2. T"e Tenderer is e/!ected to e/amine all instructions@ forms@ terms@ and s!ecifications int"e tender documents. #ailure to furnis" all information reBuired b' t"e tender documents

or to submit a tender not substantiall' res!onsi e to t"e tender documents in e er'res!ect -ill be at t"e tenderers ris, and ma' result in t"e re ection of its tender.

2-4C"a+% % a)%*& * D* (e&)12.1.6. A !ros!ecti e candidate ma,ing inBuiries of t"e tender document ma' notif' t"e

%rocuring entit' in -riting or b' !ost@ fa/ or email at t"e entit' s address indicated in t"en itation for tenders. T"e %rocuring entit' -ill res!ond in -riting to an' reBuest forclarification of t"e tender documents@ -"ic" it recei es no later t"an se en :7< da's !riorto t"e deadline for t"e submission of tenders@ !rescribed b' t"e !rocuring entit'. ?rittenco!ies of t"e %rocuring entities res!onse :including an

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e/!lanation of t"e Buer' but -it"out identif'ing t"e source of inBuir'< -ill be sent to all !ros!ecti e tenderers -"o "a e recei ed t"e tender documents

2.1.7. T"e !rocuring entit' s"all re!l' to an' clarifications soug"t b' t"e tenderer -it"in 3 da'sof recei ing t"e reBuest to enable t"e tenderer to ma,e timel' submission of its tender

2-5A(e&d(e&) * d* (e&)1

2.1.8. At an' time !rior to t"e deadline for submission of tenders@ t"e %rocuring entit'@ for an'reason@ -"et"er at its o-n initiati e or in res!onse to a clarification reBuested b' a

!ros!ecti e tenderer@ ma' modif' t"e tender documents b' issuing an addendum.

2.1.$. All !ros!ecti e tenderers -"o "a e obtained t"e tender documents -ill be notified of t"eamendment b' !ost@ fa/ or email and suc" amendment -ill be binding on t"em.

2.5.3. n order to allo- !ros!ecti e tenderers reasonable time in -"ic" to ta,e t"e amendmentinto account in !re!aring t"eir tenders@ t"e %rocuring entit'@ at its discretion@ ma' e/tendt"e deadline for t"e submission of tenders.

2- La&' a'e * )e&de+

2.6.1. T"e tender !re!ared b' t"e tenderer@ as -ell as all corres!ondence and documentsrelating to t"e tender e/c"anged b' t"e tenderer and t"e %rocuring entit'@ s"all be -rittenin Englis" language. An' !rinted literature furnis"ed b' t"e tenderer ma' be -ritten inanot"er language !ro ided t"e' are accom!anied b' an accurate Englis" translation of t"erele ant !assages in -"ic" case@ for !ur!oses of inter!retation of t"e tender@ t"e Englis"translation s"all go ern.

2-6D* (e&)1 C*(!+%1%&' )$e Te&de+T"e tender !re!ared b' t"e tenderer s"all com!rise t"e follo-ing com!onentsF

:a< A Tender #orm and a %rice )c"edule com!leted in accordance -it" !aragra!"

$@ 1& and 11 belo-.

:b< Documentar' e idence establis"ed in accordance -it" Clause 2.11 t"at t"etenderer is eligible to tender and is Bualified to !erform t"e contract if its tender isacce!tedG

:c< Tender securit' furnis"ed is in accordance -it" Clause 2.12:d


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2-7F*+( * Te&de+

2.8.1 T"e tenderers s"all com!lete t"e #orm of Tender and t"e a!!ro!riate %rice )c"edulefurnis"ed in t"e tender documents@ indicating t"e ser ices to be !erformed.

2-8Te&de+ P+% e12.$.1 T"e tenderer s"all indicate on t"e %rice sc"edule t"e unit !rices -"ere a!!licable and

total tender !rices of t"e ser ices it !ro!oses to !ro ide under t"e contract.

2.$.2 %rices indicated on t"e %rice )c"edule s"all be t"e cost of t"e ser ices Buoted includingall customs duties and *AT and ot"er ta/es !a'ableF

2.$.3 %rices Buoted # t"e tenderer s"all remain fi/ed during t"e term of t"e contract unlessot"er-ise agreed b' t"e !arties. A tender submitted -it" an ad ustable !rice Buotation-ill be treated as non=res!onsi e and -ill be re ected@ !ursuant to !aragra!" 2.22.

2.$.4 Contract !rice ariations s"all not be allo-ed for contracts not e/ceeding one 'ear :12mont"sJ*'** H* 1e B> Ha+a( ee A=e& eP-O B*? 30040 00 00NAIROBI KENYA

Tele!"oneF K 254 020 3 757Electronic mail addressF !!oLeducation.go.,e

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mailto:[email protected]:[email protected]


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2.4.2 %eriod to res!ond to reBuest for clarification Seven Days %eriod !rior to deadline for submission of Tenders for t"e Tenderers to reBuestclarifications !" days.

2.6.1 T"e anguage of all corres!ondence and documents related to t"e Tender isF E&'"%1$

2.$.3 T$e !+% e 1$a"" e %?ed-

2.1& %articulars of ot"er currencies allo-edF %rices to be Buoted %& Kea S$%""%&'1 )!ecif' t"e target grou! for !reference or reser ations M Y* )$> W*(e& a&d Pe+1*&1:%)$ d%1a %"%)#-

A))a $ )e&de+ 1e +%&' de "a+a)%*& *+( d "# %""ed Ce+)% % a)e * Re'%1)+a)%*& +*( )$e Na)%*&a" T+ea1 +# E=%de& e )$a) )$e %+( $a1 60 (e( e+1$%! * #* )$ *+ !e+1*&1 :%)$ d%1a %"%)#

a&d "eade+1$%! %1 00 #* )$ a&d !e+1*&1 :%)$ d%1a %"%)# .2.11 %articulars of eligibilit' and Bualifications documents of e idence reBuired.

A))a $ e+)% % a)e * +e'%1)+a)%*&/ %& *+!*+a)%*&- A))a $ "* a" a )$*+%)# )+ad%&' "% e&1e Ta? *(!"%a& e e+)% % a)e L*' ** 20 3Time !".""am local time

2.18.2 T"e Tender o!ening s"all ta,e !lace atF %inistry o$ Education Science and Technolo&y, 'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya4nd 6loor Con$erence Room,Da)e, T e1da# 8 )$ N*=e( e+> 20 3-T%(e, !".""am local time.

2.2&.1 T"e %reliminar' e aluation s"all beFa- Ma&da)*+# +e@ %+e(e&)1 MR

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NB,A) )$%1 1)a'e> )$e )e&de+e+ 1 1 (%11%*& :%"" e%)$e+ e +e1!*&1%=e *+ &*&+e1!*&1%=e %-e- YES/NO Ba1%1- T$e &*& +e1!*&1%=e 1 (%11%*&1 :%"" e e"%(%&a)ed+*( )$e e&)%+e e=a" a)%*& !+* e11 a&d :%"" &*) e *&1%de+ed +)$e+-S/N*-

Re@ %+e(e&)1 Re1!*&1%=e *+N*) Re1!*&1%=e

1. +ust submit a co!' of certificate of registration >incor!oration

2. +ust submit a co!' of alid ta/ com!liance certificate3. +ust fill t"e !rice sc"edule in t"e format !ro ided4. +ust fill t"e form of tender in t"e format !ro ided5. +ust submit a dull' filled u! confidential business

Buestionnaire in t"e format !ro ided6. Tender securit' of ;s" 1&&@&&&.&& from a re!utable

financial institution alid for 15& da's from t"e date oftender o!ening or filled and signed tender securingdeclaration form for 'out"@ -omen and !ersons -it"disabilit'.

7. +ust fill trans!orters confidential formT* @ a"% # a1 a #* )$ a&d !e+1*&1 :%)$ d%1a %"%)# )$e%dde+ ( 1) a))a $,

8. A registration certificate from t"e rele ant go ernment bod'.

$. Co!' of a C012 searc" s"o-ing list of Directors. Anenter!rise o-ned b' 9out"@ ?omen or !ersons -it"disabilities s"all "a e at least 7&H members"i! of 'out"@-omen or !ersons -it" disabilities and t"e leaders"i! s"all

be 1&&H 'out"@ -omen and !ersons -it" disabilit'@res!ecti el'.

1&. Clearance certificate from t"e 'out" enter!rise fund if 'ouare 'out"G ?omen ender Directorate if a ?omanG andCertification from ational Council for %ersons -it"Disabilit' if 'ou are a !erson -it" Disabilit'.

11. Attac" t"eir co!ies of t"e ational dentit' Card> %ass!ort2.2&.2 C*++e )%*& * A+%)$(e)% a" E++*+1

:a< ?"ere t"ere are errors bet-een t"e total of t"e amounts gi en under t"e columnfor t"e !rice brea,do-n and t"e amount gi en under t"e Total %rice@ t"e formers"all !re ail and t"e latter -ill be corrected accordingl'

:b< f t"ere is a discre!anc' bet-een t"e unit !rice and t"e total !rice t"at isobtained b' multi!l'ing t"e unit !rice and Buantit'@ t"e unit !rice s"all !re ail

and t"e total !rice s"all be corrected@ unless in t"e o!inion of t"e %urc"aser t"ereis an ob ious mis!lacement of t"e decimal !oint in t"e unit !rice@ in -"ic" caset"e total !rice as Buoted s"all go ern and t"e unit !rice s"all be correctedG

:c< f t"ere is an error in a total corres!onding to t"e addition or subtraction ofsubtotals@ t"e subtotals s"all !re ail and t"e total s"all be correctedG and

:d< f t"ere is a discre!anc' bet-een -ords and figures@ t"e amount in -ords s"all !re ail@ unless t"e amount e/!ressed in -ords is related to an arit"metic error@ in-"ic" case t"e amount in figures s"all !re ail sub ect to :a< and :b< abo e.

2.21.1 T"e currenc' t"at s"all be used for bid e aluation and com!arison !ur!oses to con ert all

1$


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bid !rices e/!ressed in arious currencies into a single currenc' isF 2enya Shillin&sT$e 1* + e * e? $a&'e +a)e 1$a"" e The Central Ban7 o$ 2enya.T"e date for t"e e/c"ange rate s"all beF T"e bid closing da' T e1da# 8 )$ N*=e( e+>20 3

2.22.6 Criteria for bid tec"nical e aluation and com!arisonFNOTE, O&"# %dde+1 :$* 1 *+e 40 Ma+ contracts fromdifferent cor!orate > go ernment ministr' >de!artment -it" alues of at least ;s" 3&&@&&&.&& eac" !erformed in t"e !ast 2 'ears.

6 rele ant orders -it"alue of ;s"3&&@&&&@&&& M 2mar,s eac"

rders -it" aluesless t"an ;s" 3&&@&&&

M 1 mar, eac"

12

6 ames and Bualifications of at least t-oeac" of ,e' management and tec"nical staff:!ro ide curriculum itae


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ca!acit' of at list 1& tones and log boo,co!ies and T licenses for eac" e"iclelisted :see section NA2.27.1 %articulars of !erformance securit' if a!!licable. = ;s" 1&&@&&&.&& from a re!utable

financial institution.

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SECTION III GENERAL CONDITIONS OF CONTRACT

3- De %&%)%*&1

n t"is contract t"e follo-ing terms s"all be inter!reted as indicatedF

a< IT"e contract means t"e agreement entered into bet-een t"e %rocuring entit' andt"e tenderer as recorded in t"e Contract #orm signed b' t"e !arties@ including allattac"ments and a!!endices t"ereto and all documents incor!orated b' referencet"erein.

b< IT"e Contract %rice means t"e !rice !a'able to t"e tenderer under t"e Contract fort"e full and !ro!er !erformance of its contractual obligations.

c< IT"e ser ices means ser ices to be !ro ided b' t"e contractor including materialsand incidentals -"ic" t"e tenderer is reBuired to !ro ide to t"e %rocuring entit' undert"e Contract.

d< IT"e %rocuring entit' means t"e organi ation sourcing for t"e ser ices under t"isContract.

e< IT"e contractor means t"e indi idual or firm !ro iding t"e ser ices under t"isContract.

f< I CC means general conditions of contract contained in t"is section

g< I)CC means t"e s!ecial conditions of contract

"< IDa' means calendar da'

3-2 A!!"% a)%*&

These General C nditi ns shall a$$l- t the e@tent that the- are n ts&$er%eded #- $r visi ns f ther $art f % ntra%t,

3-3 S)a&da+d1

*,*,' The servi%es $r vided &nder this C ntra%t shall % nf r! t the

standards !enti ned in the S%hed&le f re7&ire!ents3-5 Pa)e&) R%'$) 1

The tenderer shall inde!nif- the Pr %&rin" entit- a"ainst all third6$art-%lai!s f infrin"e!ent f $atent3 trade!ar53 r ind&strial desi"n ti"htsarisin" fr ! &se f the servi%es &nder the % ntra%t r an- $art there f,

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3- Pe+ *+(a& e Se +%)#

?it"in t-ent' eig"t :28< da's of recei!t of t"e notification of Contract a-ard@ t"esuccessful tenderer s"all furnis" to t"e %rocuring entit' t"e !erformance securit' -"erea!!licable in t"e amount s!ecified in )!ecial Conditions of Contract.

3.6.2 T"e !roceeds of t"e !erformance securit' s"all be !a'able to t"e %rocuring entit' ascom!ensation for an' loss resulting from t"e Tenderer s failure to com!lete itsobligations under t"e Contract.

3.6.3 T"e !erformance securit' s"all be denominated in t"e currenc' of t"e Contract@ or in afreel' con ertible currenc' acce!table to t"e %rocuring entit' and s"all be in t"e form ofF

a< Cas".

b< A ban, guarantee.

c< )uc" insurance guarantee a!!ro ed b' t"e Aut"orit'.

d< etter of credit.

3.6.4 T"e !erformance securit' -ill be disc"arged b' t"e !rocuring entit' and returned to t"ecandidate not later t"an t"irt' :3&< da's follo-ing t"e date of com!letion of t"e tenderer s

!erformance of obligations under t"e contract@ including an' -arrant' obligations undert"e contract.

3-6 I&1!e )%*&1 a&d Te1)1

*, ,' T"e %rocuring entit' or its re!resentati e s"all "a e t"e rig"t to ins!ect and>or to test t"eser ices to confirm t"eir conformit' to t"e Contract s!ecifications. T"e %rocuring entit's"all notif' t"e tenderer in -riting@ in a timel' manner@ of t"e identit' of an're!resentati es retained for t"ese !ur!oses.

3.7.2 T"e ins!ections and tests ma' be conducted on t"e !remises of t"e tenderer or itssubcontractor:s


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3-7 Pa#(e&)

3.8.1 T"e met"od and conditions of !a'ment to be made to t"e tenderer under t"is Contracts"all be s!ecified in )CC

3-8 P+% e1

%rices c"arged b' t"e contractor for ser ices !erformed under t"e Contract s"all not@ -it"t"e e/ce!tion of an' %rice ad ustments aut"ori ed in )CC @ ar' from t"e !rices b' t"etenderer in its tender or in t"e !rocuring entit' s reBuest for tender alidit' e/tension ast"e case ma' be. o ariation in or modification to t"e terms of t"e contract s"all bemade e/ce!t b' -ritten amendment signed b' t"e !arties.

3- 0 A11%'&(e&)

T"e tenderer s"all not assign@ in -"ole or in !art@ its obligations to !erform under t"iscontract@ e/ce!t -it" t"e !rocuring entit' s !rior -ritten consent.

3- 0 Te+(%&a)%*& *+ De a ")

T"e %rocuring entit' ma'@ -it"out !re udice to an' ot"er remed' for breac" of Contract@ b' -ritten notice of default sent to t"e tenderer@ terminate t"is Contract in -"ole or in !artF

a< if t"e tenderer fails to !ro ide an' or all of t"e ser ices -it"in t"e !eriod:s< s!ecifiedin t"e Contract@ or -it"in an'e/tension t"ereof granted b' t"e %rocuring entit'.

b< if t"e tenderer fails to !erform an' ot"er obligation:s< under t"e Contract.

c< if t"e tenderer@ in t"e udgment of t"e %rocuring entit' "as engaged in corru!t orfraudulent !ractices in com!eting foror in e/ecuting t"e Contract.

n t"e e ent t"e %rocuring entit' terminates t"e Contract in -"ole or in !art@ it ma' !rocure@ u!on suc" terms and in suc" manner as it deems a!!ro!riate@ ser ices similar tot"ose undeli ered@ and t"e tenderer s"all be liable to t"e %rocuring entit' for an' e/cess

costs for suc" similar ser ices.3- 2 Te+(%&a)%*& * %&1*"=e& #

T"e !rocuring entit' ma' at t"e an' time terminate t"e contract b' gi ing -ritten noticeto t"e contractor if t"e contractor becomes ban,ru!t or ot"er-ise insol ent. n t"is e ent@termination -ill be -it"out com!ensation to t"e contractor@ !ro ided t"at suc"termination -ill not !roduce or affect an' rig"t of action or remed'@ -"ic" "as accrued or-ill accrue t"ereafter to t"e !rocuring entit'.

24


25/59

3- 3 Te+(%&a)%*& *+ *&=e&%e& e

*,'*,' T"e !rocuring entit' b' -ritten notice sent to t"e contractor ma' terminate t"econtract in -"ole or in !art@ at an' time for its con enience. T"e notice of terminations"all s!ecif' t"at t"e termination is for t"e !rocuring entit' con enience@ t"e e/tent to-"ic" !erformance of t"e contractor of t"e contract is terminated and t"e date on -"ic"

suc" termination becomes effecti e.3.13.2 #or t"e remaining !art of t"e contract after termination t"e !rocuring entit' ma' elect to

cancel t"e ser ices and !a' to t"e contractor on agreed amount for !artiall' com!letedser ices.

3- 4 Re1*" )%*& * d%1! )e1

T"e !rocuring entit' s and t"e contractor s"all ma,e e er' effort to resol e amicabl' b'direct informal negotiations an' disagreement or dis!ute arising bet-een t"em under orin connection -it" t"e contract.

f after t"irt' :3&< da's from t"e commencement of suc" informal negotiations bot" !arties "a e been unable to resol e amicabl' a contract dis!ute eit"er !art' ma' reBuiret"at t"e dis!ute be refered for resolution to t"e formal mec"anisms s!ecified in t"e )CC.

3- 5 G*=e+&%&' La&' a'e

T"e contract s"all be -ritten in t"e Englis" language. All corres!ondence and ot"erdocuments !ertaining to t"e contract@ -"ic" are e/c"anged b' t"e !arties@ s"all be -rittenin t"e same language.

3- F*+ e Ma e +e

T"e contractor s"all not be liable for forfeiture of its !erformance securit'@ or terminationfor default if and to t"e e/tent t"at its dela' in !erformance or ot"er failure to !erform itsobligations under t"e Contract is t"e result of an e ent of #orce +a eure.

3- 6 A!!"% a "e La:-

T"e contract s"all be inter!reted in accordance -it" t"e la-s of ;en'a unless ot"er-ises!ecified in t"e )CC

3- 7 N*)% e1

An' notices gi en b' one !art' to t"e ot"er !ursuant to t"is contract s"all be sent to t"eot"er !art' b' !ost or b' fa/ or E=mail and confirmed in -riting to t"e ot"er !art' saddress s!ecified in t"e )CC

A notice s"all be effecti e -"en deli ered or on t"e notices effecti e date@ -"ic"e er islater.

25


26/59

SECTION IV SPECIAL CONDITIONS O. CONT,ACT

+,' )!ecial conditions of contract s"all su!!lement t"e general conditions of contract@-"ere er t"ere is a conflict bet-een t"e CC and t"e )CC@ t"e !ro isions of t"e )CC"erein s"all !re ail o er t"ose in t"e CC.

4.2 )!ecial conditions of contract -it" reference to t"e general conditions of contract.

CC )!ecial conditions of contract3.6 )!ecif' !erformance securit' if a!!licable M of ;s" 1&&@&&&.&& from a re!utable

financial institutionAfter deli er' and acce!tance of t"e oods@ t"e !erformance securit' s"all be disc"argedin not later than -" days $ollo8in& the date o$ completion -

3.7 )!ecif' met"od and conditions of !erformance M >A3.$ )!ecif' !rice ad ustments allo-ed M >A3.14 )!ecif' resolution of dis!utes= b' arbitration3.7 )!ecif' a!!licable la- M la-s of ;en'a3.8 ndicate addresses of bot" !arties

C E TF TOE %0 C %A )EC0ETA09@ + )T09 # ED CAT @ )C E CE TECO 9 %. . P 3&&4& M &&2&& A 0

C T0ACT 0F

26


27/59

S E C T I O N ;, GENERAL CONDITIONS AND REGULATIONS FORTRANSPORTERS

GENERAL CONDITIONS AND REGULATIONS FOR TRANSPORTERS

27


28/59

Trans!ort com!anies must com!l' and confirm t"eir agreement -it" t"e follo-ing conditionsand regulations go erning road trans!ort of t"e +inistr' of Education@ )cience and Educationfood commodities -it"in ;en'aF=

1. After consultation -it" t"e successful trans!orter@ +inistr' of Education@ )cience andEducation@ issues a oading rder@ summari ing commodities destination@ consignee@Tariff>Ton and total amount under t"is oading rder.

2. After com!letion of loading at t"e stores@ t"e truc, dri er must collect a +inistr' ofEducation@ )cience and Education -a'bill :in t"ree co!ies M ?"ite@ lue and %in,< from+inistr' of Education@ OeadBuarters airobi@ before de!arture.

3. Trans!orter must inform +inistr' of Education@ )cience and Education as soon as !ossibleof an' dela's on transit due to brea,do-n@ accident or else. n case of need of re!lacemente"icles t"is "as to be arranged immediatel' b' t"e trans!orter.

4. At t"e destination ?a'bills must be dull' signed and stam!ed@ s"o-ing name of aut"ori edrecei er and date. ?"ite and lue co!ies of ?a'bills are returned to t"e trans!orter and t"e%in, co!' s"ould remain -it" t"e recei er.

5. Trans!orter>dri er is res!onsible to obtain !ro!er remar,s as to t"e Buantit' and conditionof commodities deli ered.

6. All commodities@ including !ossible damaged>rotten>-et>torn !ac,ages@ must be off=loadedand recei ed b' t"e consignee -it" a!!ro!riate remar,s on t"e ?a'bills.

6- L*11e1 d e )* *(%11%*&> &e'"%'e& e *+ )$e ) d +%&' )+a&1%) +e(a%& )$e "" +e1!*&1% %"%)#* )$e )+a&1!*+)e+- T$e M%&%1)+# * Ed a)%*&> S %e& e a&d Te $&*"*'# :%"" 1 + $a+'e1 $ a) )$e !+e=a%"%&' (a+truc, due to cas de force majeure :accident not due to negligence ofcontractors e.g. "i ac,ing@ fire@ ci il strife< must be su!!orted b' official !olice re!ort@ andaut"oritati e in estigation re!ort.

$. #inal n oice from t"e trans!orter -ill be establis"ed against one single oading rder -it"co!' of t"e oading rder attac"ed. riginal ?a'bills :?"ite co!'< onl' must be attac"edco ering t"e com!lete tonnage of t"e oading rder.

1&. After t"e a-ards@ t"e successful bidders -ill be reBuired to !ro ide a !erformance bond of;s". 1&&@&&& from a re!utable financial institution.

28


29/59

11. Distribution of t"e res!ecti e ?a'bill co!ies must be follo-ed carefull'@ as s"o-n at t"e bottom of t"e ?a'bill.

12. o !a'ments -ill be made against ?a'bills ot"er t"an original ?"ite ?a'bill. %"otoco!iesor coloured co!ies -ill not be acce!ted.

13. +a/imum load on )c"ool meal %rogramme commodities "aulage for an' e"icle s"all be34 metric tons.

14. + E)T -ill gi e a deadline for t"e trans!ortation of foodstuffs. Oea ' !enalties -ill beinstituted to trans!orters -"o do not meet deadlines.

1 understand and propose to a*ide 8ith the a*ove conditions and assure the %101STRY O6 ED9C+T1O0, SC1E0CE : TEC#0O;O


30/59

S E C T I O N ;I, S P E C I A L C O N D I T I O N S O FT E N D E R

3&


31/59

SPECIAL CONDITIONS

1. C A R G O)!lit !eas@ eans@ *egetable Coo,ing il@ +ai e and C)+.

2. O R I G I NAs !er attac"ed lists M )ection :) 0or

dela's in deli er'.

7. D A M A G E S . TRANSPORTERS RESPONSIBILITYAll missing>damaged bags and cartons during t"e !eriod t"at t"e cargo is undertrans!orters res!onsibilit' -ill be debited against trans!ort in oices based on C # :Cost@nsurance and #reig"t< and at current re!lacement alue of commodities at final

destination -it" eneral conditions of contract as tender. o lea,age -ill be tolerated andno trans!ort c"arges -ill be !aid for missing or damaged bags and cartons.

8. P A Y M E N T%a'ment on !resentation of one in oice !er destination -it" original ?a'bills as !er t"eCC for t"e entire mo ement as !er oading rder@ dull' signed and stam!ed :indicatingnumber of !ac,ages > bags recei ed< b' official reci!ient or +inistr' of Education official

31


32/59

:D.E.


33/59

S E C T I O N ;II, SCHEDULE OF RE9UIREMENTS PRICE ANDTARIFF

33


34/59

SCHEDULE OF RE9UIREMENTS

;ATABLE ;EGETABLE OIL SALTEP= + + A)A.

% T #0

DE)T AT D )TA CE :;+T # A

DE)T AT

DE *E09%E0 D

1 +)A +A DE0A EA)T 11$&2 +)A +A0)A T 1&2$3 +)A COA 111$4 +)A + 9A E 12785 +)A TA A 0 *E0 :O A< 31$6 +)A TA A DE TA : A0)E < 223

7. +)A ?AN 0 EA)T 7$&8. +)A A DE0A: + D A)OE< $6&$. +)A A0 ))A 463

1& +)A ) 7671' +)A A $4312 +)A ) 112$13 +)A EOE E9 77114 +)A 0OA+ 1157

NON ;ATABLE CEREALS> PULSES CORN

E MOMBASA

% T

#0

DE)T AT D )TA CE

:;+T

# ADE)T AT

DE *E09

%E0 D

1 +)A +A DE0A EA)T 11$&2 +)A +A0)A T 1&2$3 +)A COA 111$4 +)A + 9A E 12785 +)A TA A 0 *E0 :O A< 31$6 +)A TA A DE TA : A0)E < 223

7. +)A ?AN 0 EA)T 7$&8. +)A A DE0A: + D A)OE< $6&

$. +)A A0 ))A 4631& +)A ) 7671' +)A A $4312 +)A ) 112$13 +)A EOE E9 77114 +)A 0OA+ 1157

;ATABLE ;EGETABLE OIL SALT

34


35/59

E ELDORET % T #

0DE)T AT D )TA CE

:;+T # A

DE)T AT

DE *E0 9 %E0 D

1 E D 0ET +A DE0A 13762 E D 0ET +A0)A T 872

3 E D 0ET COA 6544 E D 0ET + 9A E 12745 E D 0ET TA A 0 *E0 :O A< 8$&6 E D 0ET A0)E 866

7. E D 0ET ?AN 0 1&568. E D 0ET + D A)OE 827$. E D 0ET A0 ))A 6$2

1& E D 0ET ) 61&1' E D 0ET A 113312 E D 0ET ) 112$

13 E D 0ET EOE E9 $6&14 E D 0ET 0OA+ 1347

NON ;ATABLE CEREALS> PULSES CORN

E ELDORET

% T #0

DE)T AT D )TA CE:;+T # A

DE)T AT

DE *E09%E0 D

1 E D 0ET +A DE0A 13762 E D 0ET +A0)A T 8723 E D 0ET COA 6544 E D 0ET + 9A E 12745 E D 0ET TA A 0 *E0 :O A< 8$&

6E D 0ET TA A DE TA

: A0)E < 8667. E D 0ET ?AN 0 EA)T 1&56

8.E D 0ET A DE0A: + D A)

OE< 827

$. E D 0ET A0 ))A 6$21& E D 0ET ) 61&1' E D 0ET A 113312 E D 0ET ) 112$13 E D 0ET EOE E9 $6&14 E D 0ET 0OA+ 1347

35


36/59

SECTION 1:

APP,O>IMATE .OOD ,E?/I,EMENT.O, T1E .INANCIAL -EA, &' ;&'

# DistrictName Destination/EDPChildrenCovered maize pulses

veg.oil salt

1. Garissa Garissa 27,269 251.4 67.0 8.4 3.42. Isiolo Isiolo 23,783 219.3 49.3 6.1 2.6

3. Lagdera Modogashe 8,461 89.0 23.7 3.0 1.2

4. ManderaEast Mandera East 22,639 130.2 34.7 4.3 1.7

5. Marsabit Marsabit 13,331 67.5 18.0 2.3 0.9

6. halbi hilbi 8,754 42.7 11.4 1.4 0.67. Mo!ale Mo!ale 25,805 107.5 28.7 3.6 1.4

8. "ana #elta Garsen 24,844 231.7 61.8 707 3.1

9. "ana $i%er &ola 29,358 282.4 75.3 9.4 3.8

10. 'a(ir East 'a(ir East 19,201 112.7 22.7 0.8 1.4

11. Mandera)orth $ha*+ 11,121 115.1 30.7 3.8 1.5

12. ololo ololo 6,486 67.1 17.9 2.2 0.9

13. 'a(iro+th Lehele! 8,993 93.0 24.8 3.1 1.2

14. -+na -+na 3,899 40.3 10.8 1.3 0.5

Total(**39++

'32+9,9 + B,2 :B, (+,(

Mai e 1,849.9/+lses 476.8

eg il 56.77alt 24.2eedingda!s 69

In a ordan e ith /b+dget

)eE # s 31,003

36


37/59

S E C T I O N ;III, TRANSPORTER S CONFIDENTIAL FORM

37


38/59

SECTION I

REPUBLIC OF KENYA

MINISTRY OF EDUCATION> SCIENCE TECHNOLOGY

S C H O O L F E E D I N G P O G A M M E

T E N D E R E R I N F O R M A T I O N

P ; E + S E C O % P ; E T E + ; ; S E C T 1 O 0 S O 6 T # 1 S > 9 E S T 1 O 0 0 + 1 R E .

1. A+E # TE DE0E0F QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

2. ADD0E)) # TE DE0E0FQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

3. A+E # D 0ECT 0:)< # C +%A 9FNAME POSITION SIGNATURE

4. A+E A D % ) T # C TACT %E0) FQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

## CE A D O +E %O E + E0)FQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

#AP + E0FQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

38


39/59

5. TE DE0E0 ) E)) 0E )T0AT + E0 ;E 9AF QQQQQQQQQQQQQQQQQQQ

DATE # 0E )T0AT # TOE TE DE0E0F QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ

?0.B@ +ttach Re&istration Certi$icate $or the 0o. A a*ove

6. 0E%0E)E TAT *E) A TO 0 RED T ACT EOA # # TOE TE DE0E0 A DTOE 0 T T E)F

NAME TITLE IN THE COMPANY

7. + E0 # *EO C E) ? EDF

T TA CA%AC T9 # A TOE TE DE0E0 ? ED *EO C E)FQQQQQQQQQQQQQQSee )+a&1!*+)e+1 ;e$% "e Re'%1)+a)%*& F*+(

8. ? 0;)O % : A0A E< #AC T E) A*A A ES :9E)>


40/59

:i< % 0T # + + A)AF 9> QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ)treet>0oad

:ii< A 0 F 9> QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ)treet>0oad

:iii< E D 0ETF 9> QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ)treet>0oad

1&. OA*E 9 %0E* ) 9 EE C T0ACTED 9 TOE ;S :9E)>


41/59

SECTION I , LIST OF TRANSPORTER S TRANSPORT ;EHICLES

41


42/59

ALL TENDERERS MUST FILL THIS FORMPLEASE COMPLETE THIS SECTION ONLY FOR VEHICLES OWNED BY

THE TENDERER

LOG BOO2SE,I

ALNO

,EGIST,ATION

NOMA2E 0

T-PETONNAG

E;CAPACIT

-

O@NE, TLBLCENCE


43/59

NB =Please photocopy if more space is needed for additional vehicles.

The f ll 4in" d %&!ents are re7&ired s!itted al n"sideand t "ether 4ith the tender #iddin" d %&!ents=

', Ph t % $ies f l "# 5s,(, Ph t % $ies f TL0 li%en%es,

SECTION , DESCRIPTION OF SER;ICES

T1E P,OVISION O. T,ANSPO,TATION SE,VICES O..OOD COMMODITIES TO VA,IO/S DIST,ICTS /NDE,SC1OOL .EEDING P,OG,AME


44/59

SECTION ;I, STANDARD FORMS

P,ICE SC1ED/LE O. SE,VICES

Na#e o+ Tenderer Tender Nu#$er Pa4eo+

&

Ite# Descr36t3on

?uant3ty 0ua*3ty

Durat3on

/n3tPr3ce

Tota*Pr3ce

E $erite!

% ls, +@:

/n3tPr3ce o+other3nc3denta*ser"3ces6aya$*e

Si"nat&re f tenderer Note: In %ase f dis%re$an%- #et4een &nit $ri%e and t tal3the &nit $ri%e shall $revail,


45/59

FORM OF TENDER

ToF [Name and address of the PE]DateF [insert date (as day month and year!]Tender o.F [insert num*er o$ Tenderin& process ]temDescri!tionF

[insert descri"tion of #tems]

)ir>+adam@

Oa ing e/amined t"e Tender documents including Addenda os. [insert addendanum$ers] t"e recei!t of -"ic" is "ereb' dul' ac,no-ledged@ -e@ t"e undersigned@ offerto su!!l' and deli er [descri"tion of %oods and ser&ices] in conformit' -it" t"e saidTender documents for t"e sum of [tota' ender amount in )ords and fi*ures] or suc"ot"er sums as ma' be ascertained in accordance -it" t"e )c"edule of %rices attac"ed"ere-it" and made !art of t"is Tender.

?e underta,e@ if our Tender is acce!ted@ to deli er t"e oods in accordance -it" t"edeli er' sc"edule s!ecified in t"e )c"edule of 0eBuirements.

f our Tender is acce!ted@ -e underta,e to !ro ide a !erformance securit' in t"e form@ int"e amounts@ and -it"in t"e times s!ecified in t"e Tender documents.

?e agree to abide b' t"is Tender for t"e Tender alidit' !eriod s!ecified in Clause 18.1of t"e TD)@ and it s"all remain binding u!on us and ma' be acce!ted at an' time beforet"e e/!iration of t"at !eriod.

?e are not !artici!ating@ as Tenderers@ in more t"an one Tender in t"is Tendering

!rocess.

ur firm@ its affiliates or subsidiaries M including an' subcontractors or su!!liers for an' !art of t"e contract M "as not been declared ineligible b' t"e o ernment of ;en'a under;en'an la-s.

ntil a formal Contract is !re!ared and e/ecuted@ t"is Tender@ toget"er -it" 'our -rittenacce!tance t"ereof and 'our notification of a-ard@ s"all constitute a binding Contract

bet-een us.

?e understand t"at 'ou are not bound to acce!t t"e lo-est or an' Tender 'ou ma'

recei e.

?e certif'>confirm t"at -e com!l' -it" t"e eligibilit' reBuirements as !er TT Clause 3of t"e Tender documents

Dated t"is QQQQQQQQQQQQQQQQ da' of QQQQQQQQQQQQQQQQ 2&QQQQQQ.(Name!

QQQQQQQQQQQQQQQQQ QQQQQQQQQQQQQQQQQQQQQQQQQQ [si*nature] [in the ca"acity of]Dul' aut"ori ed to sign Tender for and on be"alf of

QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ


46/59

CONFIDENTIAL BUSINESS 9UESTIONNAIRE

& are re7&ested t "ive the $arti%&lars indi%ated in Part ' and eitherPart ( a 3 ( # r ( % 4hi%hever a$$lied t - &r t-$e f #&siness,

& are advised that it is a seri &s ffen%e t "ive false inf r!ati n nthis f r!,

Part ' General

0&siness Na!e,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,L %ati n f 0&siness Pre!ises ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Pl t N 3,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Street>R ad,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,P stal address ,,, ,,,,,, ,,,,Tel N , ,,,,,,,,,,,,,,,,,,,,,,,,,Fa@ E!ail,,,,,,,,,,,,,,,,,,,,,,Nat&re f 0&siness ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Re"istrati n Certifi%ate N ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Ma@i!&! val&e f #&siness 4hi%h - & %an handle at an- ne ti!e J?shs,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Na!e f - &r #an5ers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,0ran%h,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,


47/59

Part ( a J S le Pr $riet r &r na!e inf&ll ,A"e ,Nati nalit- C &ntr- fOri"in ,,

CitiKenshi$ details,,Part ( # J Partnershi$

Given details f $artners as f ll 4sNa!e Nati nalit- CitiKenshi$ detailsShares

',

(,

*,

+,

Part ( % J Re"istered C !$an-Private r Pli%State the n !inal and iss&ed %a$ital f % !$an-N !inal ?shs,Iss&ed ?shs,Given details f all dire%t rs as f ll 4sNa!e Nati nalit- CitiKenshi$ detailsShares

',

(,

*,

+,

Date ,Si"nat&re f

Candidate ,,


48/59

TENDER SECURITY BANK GUARANTEE

an, etter"ead

?"ereas JJJJJJJJJJJJJJJ. name of the tenderer] :"ereinaftercalled It"e tenderer < "as submitted its tender dated JJJJ. date of su$mission oftender] for t"e su!!l'@ installation and commissioning of JJJJJJJJ [nameand/or descri"tion of the e+ui"ment] :"ereinafter called It"e Tender ?e>+essrsJJJJJJJJJJJJJJJJJJJJJJJJJJof ...........)treet>a enue@ .............. uilding@ %. . o/JJJJCode ...J@ of ............ :to-n


51/59

NON DEBARMENT STATEMENT FORM

Sections -A PPD+, 4""A

>?e>+essrsJJJJJJJJJJJJJJJJJJJJJJJJJJ of ...........

)treet>a enue@ .............. uilding@ %. . o/JJJJCode ...J@ of ............ :to-n


52/59

FORM OF APPLICATION TO PUBLICPROCUREMENT ADMINISTRATI;ERE;IEW BOARD


53/59

# 0+ 0 1REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATI;E RE;IEW BOARD

A%% CAT JJJJJ. #JJJ.J.2&JJ...

ET?EE

JJJJJJJJJJJJJJJJJJJJJ.A%% CA T

A D

JJJJJJJJJJJJJ0E)% DE T (Procurin* Entity ?eJJJJJJJJJJJ@t"e abo e named A!!licant:sJ2&J

FOR OFFICIAL USE ONLY

odged -it" t"e )ecretar' %ublic %rocurement Administrati e 0e ie- oard on JJJJ da' of

JJJ....2&J.JJJ

) EDoard )ecretar'


54/59

CONTRACT FORMS


55/59

LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS

to $e "rinted on the 4etterhead of the Procurin* Entity U

date U

ToF [name and address of the u""'ier]

0eF etter of notification to nsuccessful idders

T"is is to inform 'ou in t"at 'our offer in relation to tender name and num$er] "as been determinedto be unsuccessful u!on e aluation. ?e intend to ma,e a contract -it" name ofsuccessfu' tenderer Ufor amount U. 9our tender securit' > tender securing declaration -ill be disc"arged.

T"an, 'ou for 'our !artici!ation in t"e tendering !rocess.

9ours

Na(e * A * &)%&' O % e+A * &)%&' O % e+/Head * P+* +%&' E&)%)#


56/59

LETTER OF ACCEPTANCE/NOTIFICATION OF AWARD

to $e "rinted on the 4etterhead of the Procurin* Entity U

date U

ToF [name and address of the u""'ier]

Re, Le))e+ * A e!)a& e/N*)% % a)%*& * A:a+d

T"is is to notif' 'ou t"at 'our Tender dated [date] for e/ecution of t"e [name of the 5ontract andidentification num$er as *i&en in the 5ontract ata heet] for t"e Contract %rice of t"e eBui alent of[amount in num$ers and )ords] [name of currency] @ as corrected and modified in accordance -it" t"enstructions to Tenderers is "ereb' acce!ted b' us and it is our intention to !roceed to ma,e a -ritten

contract in accordance -it" t"e terms s!ecified in t"e tender documents on t"e e/!ir' of fourteen :14


57/59

FORM OF CONTRACT AGREEMENT

TO ) A 0EE+E T made t"e da' of 2& bet-een JJJJJJname of Procurin* Entity! of JJJ.. C ountry of Procurin* Entity] :"ereinafter called It"e

%rocuring entit'< of t"e one !art and JJJJJJJJ.. name of tenderer] of JJJJ.. city andcountry of tenderer] :"ereinafter called It"e tenderer < of t"e ot"er !artG

?OE0EA) t"e %rocuring entit' in ited tenders for certain goods U and "as acce!ted a tender b' t"etenderer for t"e su!!l' of t"ose goods in t"e sum of JJJJJJJJJJJ contract "rice in)ords and fi*ures] :"ereinafter called It"e Contract %rice


58/59

BANK/INSURANCE PERFORMANCE GUARANTEE

To JJJJJJJJJJJJJJJJ.name of %rocuring entit'U

?OE0EA) JJJJJJJJJJJJJJ name of tenderer U :"ereinafter called It"e tenderer < "asunderta,en @ in !ursuance of Contract o. JJJJJJJ reference num$er of the contract Udated JJJJJJJ 2&JJ. to su!!l' JJJJJJJJJJJ descri"tion of *oods U :"ereinaftercalled It"e Contract


59/59

BANK/INSURANCE AD;ANCE PAYMENT GUARANTEE

To JJJJJJJJJJJJname of Procurin* entity U

name of tender U JJJJJJJ..

entlemen and>or adiesF

n accordance -it" t"e !a'ment !ro ision included in t"e Contract Data )"eet@ -"ic" amends t"e eneralConditions of Contract to !ro ide for ad ance !a'ment@ JJJJJJJJJJJJJJJJJJJ.name and address of tendererU:"ereinafter called It"e tenderer < s"all de!osit -it" t"e %rocuring entit' aan,> nsurance Com!an' guarantee to guarantee its !ro!er and fait"ful !erformance under t"e saidClause of t"e Contract in an amount of JJ JJJJJJJ. amount of guarantee in figures and-ordsU.

?e@ t"e JJJJJJJJJJJ. an,> nsurance Com!an'U@ as instructed b' t"e tenderer@ agreeunconditionall' and irre ocabl' to guarantee as !rimar' obligator and not as suret' merel'@ t"e !a'mentto t"e %rocuring entit' on its first demand -it"out -"atsoe er rig"t of ob ection on our !art and -it"outits first claim to t"e tenderer@ in t"e amount not e/ceeding JJJJJJJJ amount of guarantee infigures and -ordsU

?e furt"er agree t"at no c"ange or addition to or ot"er modification of t"e terms of t"e Contract to be !erformed t"ere=under or of an' of t"e Contract documents -"ic" ma' be made bet-een t"e %rocuringentit' and t"e tenderer@ s"all in an' -a' release us from an' liabilit' under t"is guarantee@ and -e "ereb'-ai e notice of an' suc" c"ange@ addition@ or modification.

T"is guarantee s"all remain alid in full effect from t"e date of t"e ad ance !a'ment recei ed b' t"etenderer under t"e Contract until JJJJ dateU.

9ours trul'@

)igned and seal of t"e uarantors name of an /#nsurance 5om"any U

[name identification num$er of authori-ed officer from the an /#nsurance 5om"any U

Dated on QQQQQQQQQQQQ da' of QQQQQQQQQQQQQQQQQQ@ QQQQQQQ[insert date of si*nin*]

nt"e !resence of: name identification num$er and si*nature of authori-ed officer from the contractor