TENDER FOR SUPPLY OF HP TONERS/CARTRIDGES, BROTHER

TONERS/DRUMMERS & CANON CARTRIDGES FOR THE YEAR 2016 -

2017

STOCK HOLDING CORPORATION OF INDIA LTD.

Administration Dept.

301, Centre Point, Dr. Babasaheb Ambedkar Road,

Parel, Mumbai 400 012.

INDEX

SR. NO. CONTENTS

1 Eligibility criteria (Annexure-A)

2 Procedure for submission of bid for supply of HP

toners/cartridges, Brother toners/drummers & Canon

cartridges (Annexure-B)

3 General Terms and Conditions (Annexure-C)

4 List of locations for dispatch (Annexure-D)

5 Application form (Annexure-E)

Annexure- A

Eligibility Criteria :

1. The Bidder should be authorised supplies partner of the manufacturer.

2. The Bidder should have its place of business in Mumbai / Navi Mumbai.

3. The Bidder should have an annual turnover of about Rs. 1 Crore per

annum in the last three financial years. The Bidder should be currently

supplying the toners/ cartridges/ drummers to atleast three reputed

organisations in Mumbai / Navi Mumbai

4. Declaration on letterhead of the bidder that they have not been put in the

negative list by any public sector bank/ govt. organisation, for breach of

applicable laws or violation of regulatory prescription or breach of

agreement.

Annexure- B

Procedure for submission of application for supply of HP

toners/cartridges, Brother toners/drummers & Canon cartridges for the

year 2016-2017

Procedure:

a. Bidder should submit two separate sealed envelopes

1. Technical Bid envelope

The bidder will submit Technical Bid in sealed & stamped envelope by

mentioning “Technical Bid for supply of HP toners/cartridges, Brother

toners/drummers & Canon cartridges” on the envelope

The bidder should provide the application only in the format given in

Annexure E

No indications pertaining to price or commercial terms should be made

on the envelopes. If any price indications are made, then the bids may

be rejected.

b. Sealed bid shall be dropped in tender box at our Head Office i.e 301,

Centre Point, Dr. B A Road, Parel, Mumbai -400012 on or before -3rd

March’2016 upto 03.00p.m.

c. The bids received after the prescribed date and time will be rejected.

d. Incomplete tender (i.e. without complete information/ overwriting/

cutting) shall be rejected.

e. All the documents must be duly signed by the authorised signatory.

f. Documents which are not required in the tender shall not be submitted.

g. The offer should be valid for 60 days from the date of opening of

tender.

h. The Technical Bid will be opened first for Technical evaluation. The bid

submitted by the bidder will be evaluated against the Eligibility criteria

set forth herein. Non-compliance to any of the mentioned criteria would

result in rejection of the bidder's proposal.

i. The Bids which are “Technically Qualified” will only be considered for

participating in Financial Bid.

j. The purchase order issued to the successful bidder shall have to be

accepted by the bidder in writing within 3 days from the date of issue of

the offer. Failure to accept the offer will result in cancellation of the

award.

k. All the documents must be duly signed by the authorised signatory.

Incomplete application (i.e. without complete information/ overwriting/

cutting) or without Security Deposit will not be considered shall be

rejected. The application received after the prescribed date and time

will be rejected.

l. The Corporation reserves the right to seek any clarification / additional

documents, if required. Further, to extend the date of submission of

tender.

Annexure – C

General Terms and conditions

The Bidder should enclose the copy of latest Authorization /registered

supplier certificate issued by the manufacturer.

Tenders received without Authorization /registered supplies certificate

will be summarily rejected.

The Bidder should enclose PAN/VAT/TIN.

The contract shall be subject to the Indian law and the jurisdiction of

the courts located in Mumbai.

The contractor shall abide by the terms and conditions of the tender

strictly.

If the services rendered by the Bidder are not found satisfactory at any

point of time during the period of the contract, the contract is liable to

be cancelled without any notice.

The Corporation reserves right to reject the goods for defects

(minor/major) and for delays, which shall be final and binding.

If supplied quantity is found less, the payment will not be made for the

same.

The bidder shall abide by all the guidelines issued by the Corporation.

Security Deposit :

The tenderer shall submit a demand draft of Rs.35,000/-in drawn in

favour of ‘Stockholding Corporation of India Ltd.’ should be submitted

along with technical bid. Security Deposit of successful bidder will be

refunded after satisfactory completion of the contract period of one

year. The DD of unsuccessful bidder will be returned after finalisation of

the bidding process.

In case the successful bidder fails to accept the work order within 3

days, the Security Deposit shall be forfeited. Also, the Security Deposit

shall be forfeited in case of delay, evasion, delivery of the goods not as

per specifications.

Delivery :

o The order will be placed once a month and the delivery will be as

per order and will be made within a week from the date of order.

o Free Delivery to be given to all locations as mentioned in

Annexure-D

Payment Terms :

o Within 15 working days on submission of bills

o All taxes, levies will be deducted at source as per current tax rate

while making payment and TDS certificate will be issued.

o The vendor will submit the bill at the end of every month.

Declaration on letterhead of the bidder that they have not been put in

the negative list by any public sector bank/ govt. organisation, for

breach of applicable laws or violation of regulatory prescription or

breach of agreement.

The Bidder should submit documentary evidence in support of fulfilling

eligibility criteria mentioned above including performance certificate

from clients.

Stockholding doesn’t bind itself to accept any or all the applications at

any stage without assigning any reason whatsoever. Stockholding

reserves the right to reject any or all of the applications at any stage

without assigning any reasons whatsoever. Stockholding also reserves

right to withhold or withdraw the process at any stage with intimation

to all who have submitted their bids.

Stockholding reserves the right to change / modify / amend any or all

of the provisions of this RFP document without assigning any reason.

Any such change would be communicated to the bidders.

Annexure-D

List of locations for dispatch

Location Address Contact no.

Andheri Shop No.4 , Parisian Apartments,

V.P Road , Next To Zoroastrian Co-Op

Bank,

Off S.V.Road, Andheri (West),

Mumbai - 400 058

26230910

26230912

26230909(Fax)

Borivali Shop No.10, Ground Floor,

Madhumilan Chs,

Mangal Kunj, Sv Road,

Borivali (W), Mumbai - 400 092

28332104 /

28332085

28334067 (Fax)

Chembur Basaveshwar Bhawan,

1st Floor, Basaveshwar Chowk,

D K Sandhu Marg, Chembur,

Mumbai - 400 071

25288430 /

25288358

25290542

Dadar Ground Floor, 169/C , Neelkanth Niwas,

Dr. Ambedkar Road, Dadar Tt,

Near Metro Showroom, Mumbai 400 014

24151706

24151722

24151707 (Fax)

Dombivali Office No 6, First Floor

Shri Suyash Chs,Near Madhuban Talkies

Dombivali East, Thane - 421 201

2861195/96/97

Fort 12/14, Uti Building,

Bank Street, Cross Lane,

Near Old Custom House, Fort,

Mumbai - 400 023

22622677

22675960 / 61

22622756 (Fax)

Ghatkopar Vishwa Chs, Gr. Floor,

Junction Of Rb Mehta Road & Hingwala

Lane,

Ghatkopar (East),

Mumbai - 400 077

21020790 /

21021795

21021800

21023822 (Telefax)

Goregaon G-2, Unique Towers, Gr. Floor,

Behind Patel Auto, Sv Road,

Goregaon (West), Mumbai - 400 062

28787336 / 41

28787338

Kalyan Gala No 110, Vasant Vihar Complex

Chandulal Joshi Compound

Opp Kalyan Station,

Kalyan West, Thane - 421 301

2315421/22/23/24

2315423( Fax)

Mahalaxmi Rewa Apartment, B Wing,

Gr. Floor, Behind Bank Of India,

Opp. Cadbury House,

Bhulabhai Desai Road, Mahalaxmi,

Mumbai - 400 026

23538225 /

23526220,

23538221 (Fax)

Mahape Shcil House, Plot No. P-51,

T.T.C. Industrial Area, Midc, Mahape,

Navi Mumbai- 400 710

61778100 /01/ 02/

03/

04/ 05/ 06/ 07/

08/ 09

Mulund Shop No.2, Koteshwar Apts, Rhb Road,

Near Icici Bank,

Mulund West, Mumbai - 400 080

25907618 /

25907617

25620703 (Fax)

Nariman

Point

Raheja Chambers,

Office Number 15, Ground Floor,

Nariman Point, Mumbai - 400 021

22844247/228846

85

22818624 (Fax)

Parel 301, Centre Point,

Dr. Babasaheb Ambedkar Road,

61779400 /01 /

02/ 03/

Parel, Mumbai - 400 012 04/05/06/07/08/09

61779058(Fax)

Parel Branch Shop No 8, Bay Side Arcade,

Dr. Babasaheb Ambedkar Road,

Opp Bharatmata Cinema, Parel,

Mumbai - 400 012

24115313 /

24125313

24105131(Fax)

Thane Shop No.5, Laxmi Niwas Chs, Vishnu

Nagar

Opp. Thane Bharat Sahakari Bank,

Naupada, Thane West – 400602

25453790 / 91

25453802

Vashi Shop No 12, Ground Floor Thakker

Towers,

Plot No 86, Sector 17, Vashi,

Navi Mumbai - 400 703

27897167 /

27897170

27897168

Vikhroli 25 Hazari Baug,

Ground Floor, Station Road,

Vikhroli West, Mumbai - 400 083

25778466 /

25779282

Vileparle 104, Shyam Kamal, A - Wing, 1st Floor,

Opp. Vile Parle Station (East),

Mumbai - 400 057

26161101

/26105363

26184143

26161108 (Fax)

Annexure - E

APPLCIATION FORM FOR PREQUALIFICATION

1. Name & address of the Proprietary :____________________________

Concern / Company / Partnership

Firm

2. Correspondence Address : ____________________________________

3. Registered Address : _________________________________________

4. Contact Person Name : _________________________________________

Phone No : _________________________________________

E-mail :_______________________________________

5. Copies of following Statutory Registrations viz. :

a. VAT Act

b. Service Tax, if applicable

c. Copies of the registration certificate

d. Signed copy of PAN card

e. Any other regulatory requirement or Certification

g. Firm’s Bank A/c details for ECS payment.

f. HP , Canon, Brother Authorised dealer certificate

6. Important Customers:

Name of the Client Contact Person Phone No.

7. Any other relevant information.

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

________________________________________________________

8. Declaration.

I/We hereby declare that the information furnished above is true and correct.

I/We am/are aware that incorrectness of the aforesaid information shall result

in immediate termination of the contract and SHCIL shall be entitled to

recover the necessary costs and damages. I/We confirm that we comply with

the pre-qualification eligibility criteria.

Signature

With Seal and stamp