tender for printing of notice to shareholders of
TRANSCRIPT
TENDER
FOR PRINTING OF NOTICE TO SHAREHOLDERS OF IFCI LTD.
Tender No. IFCI/CCD/e-Tender/2016-17/05 Dated 01/02/2017
General Manager IFCI Ltd
(A Government of India Undertaking)
Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019 Website: www.ifciltd.com
Telephone- 011-26487444/41732000
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 2 of 34
Signature of the Bidder with Company Seal
Tender No. IFCI/CCD/E-Tender/2016-17/05 Dated 01/02/2017
Index of Tender Document
Sl.
No. Description Pages
1
Objective and Background
3
2
Instruction to Bidders (ITB)
3 - 10
3
General Conditions of Contract (GCC)
11-17
4
Tender Forms
18-29
5
Financial Bid
30-31
6
Bank Guarantee Format
32-34
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
IFCI Introduction
Objective and Background
IFCI Ltd. was set up in 1948, as the First Development Financial Institution of the country with the name “The Industrial Finance Corporation of India” to provide medium and long term finance
to industry. IFCI has played a pioneering role in the economic development of the country and made significant contribution to the modernization of Indian industry.
After repeal of “IFC Act “in 1993 IFCI became a Public Limited Company registered under the
Companies Act, 1956. Presently, IFCI is a Government of India Undertaking. IFCI is a systemically Important Non Deposit taking Non-Banking Finance Company registered with Reserve Bank of India
and also a notified Public Financial Institution. IFCI has a pan India presence.
The objective of this tender is to invite bids from well-established and reputed printers located in Delhi NCR with state of the art facilities for execution of quality printing of Notice to
Shareholders including 2 envelopes of requisite sizes. The Notice is to be printed on alternate pages in English or Hindi Text as per design to be provided by the Company.
Instruction to Bidders (ITB)
1. Name of Work: Printing of Notice to shareholders of IFCI Ltd comprising of 10/14/16/ 20
pages as also printing of 2 envelopes one of A4 size having the name and address of the shareholder and logo of IFCI. The size of second envelope shall be as per the Business Reply Permit given by the
Department of Post having approx. size of 23 cm X 11 cm having the address of IFCI Ltd./ (Scrutinizer), for which postal charges will be borne by IFCI Ltd.
2. IFCI Ltd. (IFCI), invites bids by short e-tender system in two bid system (Technical & Financial Bid) from experienced and reputed Contractors/Agencies/Firms engaged in Printing of Notice to
Shareholders of IFCI Ltd. having minimum of five year experience in the field, as under:-
Tender No. IFCI/CCD/E-Tender/2016-17/05 Dated: 01/02/2017
Sl. No. Type Description
(i) Name of Work Printing of Notice to the Shareholders of IFCI Ltd. comprising of 10 or 14 or 16 or 20 pages as also
printing of 2 envelopes – as under-:
1. A4 size for insertion of notice as also having the name and address of the
shareholder along with the logo of IFCI Ltd.
2. Size of the second envelope shall be as
per the Business Reply Permit given by the Department of Post having approx.
size of 23 cm X 11 cm having the address of IFCI Ltd./ Scrutinizer for which
the postal charges will be borne by IFCI
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Ltd.
(ii) Earnest Money Deposit(EMD) Rs. 3,00,000 (Rupee Three Lakh only)
(iii) Pre Bid Meeting On 06/02/2017 from 1100 Hrs onwards
at IFCI Tower, Nehru Place, New Delhi-110019
(iv) Last Date of downloading of
tender document
13/02/2017 upto 1100 Hrs on
https://ifci.etenders.in
(v) Deposit of EMD in original copy On or before 13/02/2017 1100 Hrs General Manager (CCD)
IFCI Limited, IFCI Tower, 10th Floor, 61 Nehru Place
New Delhi-110 019
Tel.: 011-26230018/41732450/41732000 (vi) Submission of sample of paper to
be used
On or before 06/02/2017 1100 Hrs
at the address mentioned above at Sl. No. (v)
(vii) Last date and time of submission of electronic bid
13/02 /2017 upto 1100 Hrs on https://ifci.etenders.in
(ix) Opening of Technical bid On 13/02/2017 at 1200 Hrs Noon on https://ifci.etenders.in
(x) Opening of Financial Bid On https://ifci.etenders.in and to be intimated separately to the qualified bidders.
The bids are to be downloaded and submitted online in electronic format on website
https://ifci.etenders.in. The Bidders may download Tender Document along with terms and conditions from IFCI website www.ifciltd.com home page by clicking e-tendering portal https://ifci.etenders.in.
The bidders are requested to submit their bids prior to last date of submission to avoid any technical
or other difficulty resulting in non-submission of their bids due to non-availability of website at last moment and or any reason whatsoever. Neither IFCI nor the e-Tendering service provider shall be
responsible for any issues such as internet connectivity or non compatibility internet browser etc. The last date and time of submission of bids will not be extended due to the hanging of the system or
congestion due to internet at the end of the bidders at the time of submitting tender. Bids not submitted online will not be entertained. IFCI reserves the right to reject all or any tender
wholly or partly without assigning any reason whatsoever.
3. Bidders who wish to participate in this tender will have to register on line at
https://ifci.etenders.in. Bidders needs to have the Digital Signature Certificates (Any One among the supported e-tokens list given on https://ifci.etenders.in Class-II or Class-III
having Signing + Encryption Certificates) as per information Technology Act-2000 using which they can sign their electronic bids. Bidders can procure the same, from any CCA approved certifying
agency etc. www.cca.gov.in or they may contact IFCI e-tender service provider of M/s Nextenders India (P) Ltd., Shri Nilesh Alekar, Mob.No. 9811038892, Shri Sanjay, Mob. No. 8743042801 or Shri
Tinku Singh, Mob. No.9310335475 (Help Desk 09:30 AM to 05:30PM on all working days.) email :
Bidders who already have a valid & supported Class II or Class III Digital Certificate (Signing +
Encryption) do not need to procure a new Digital Certificate. The bidders are requested to read
the user manual available on website https://ifci.etenders.in before initiating the process of E-Tendering.
4. Bidders shall submit their offers online in an electronic format both for “Technical” and “Financial
bid”. However, Earnest Money Deposit (EMD) as prescribed, should be submitted physically in original form in the office of General Manager (CCD), IFCI Ltd., IFCI Tower, 10th Floor, 61 Nehru Place, New
Delhi -110019 on all working days during working hours before the last date and time of submission of bid.
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
5. Before electronically submitting the tenders, it should be ensured that all the tender papers are digitally signed by the bidders.
6. Online submission of bids: The online bids will have to be digitally signed and submitted within the time specified on website https://ifci.etenders.in the following manner:
6.1 Technical Bid: Scanned Copies to be uploaded (.pdf)
6.1.1 The bidder will have to deposit EMD Rs.3,00,000/- (Rupees Three Lakh Only) in the form of Demand Draft/Pay Order (PO) drawn on any
Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi before opening of “Technical Bid” in the office of General Manager (CCD), IFCI
Ltd., IFCI Tower, 10th Floor, 61 Nehru Place, New Delhi-110019 and obtain a
receipt thereof and bidders shall upload the scanned copy of receipt as proof of depositing EMD along with technical bid. Otherwise the bid in electronic form will not be
considered.
6.1.2 The technical information has to be prepared very carefully as indicated in the tender document since it will be the basis for the pre-qualification of bidders. Only
relevant and to the point information/document should be uploaded. Failure to provide
any required information, may lead to the rejection of the offer. Bidders must read the tender document very carefully before signing. Technical formats i.e. all Annexures,
except Financial Bid Annexures Schedule, any other relevant supporting documents including all the pages of tender document must be signed by hand of the authorized
representative along with date as token of acceptance of the terms & conditions of tender, copy in favor of person signing the document in support of authorization/Power
of Attorney, whichever is applicable should be uploaded by the bidder.
6.2 Financial Bid (.xls): This envelope shall consist of financial format/schedules, they must be signed by the authorized representative along with date. The rates as given in the schedule shall quote in figures and the rates must be exclusive of all taxes in
financial bid. The bidder is required to check the prices/amount carefully before uploading financial bid.
7. Proof of EMD is essential with technical bid otherwise bid in electronic form is liable to be rejected.
8. Manual bids shall not be accepted. The offers submitted by Telegram/Fax/email shall
not be considered. No correspondence will be entertained in this matter.
9. Not more than one tender shall be submitted by one contactor or contractors/ agency / firm having business relationship. Under no circumstance father and his son(s) or other close
relations who have business relationship with one another (i.e. when one or more
partner(s)/director(s) are common) be allowed to tender for the same contract as separate competitors. A breach of this condition will render the tenders of both parties liable to
rejection.
10. Opening of Technical Bids: Technical bids will be opened on 13/02/2017 at 12.00
Hrs. Noon on https://ifci.etenders.in. by the Tender Committee. IFCI shall evaluate the
technical bid to pre-qualify the bidders.
11. Opening of Financial Bids: Exact date and time shall be communicated through official E- mail address given in the bid document to the qualified bidders.
12. Conditional bids would be summarily rejected.
13. In case no bid or single bid is received, or any other reason whatsoever, IFCI may at its sole
discretion cancel the whole tendering process or extend the last date and time of submission of the bid.
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
14. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting will be
held on 06/02/2017 from 1100 Hrs. onwards at in IFCI Tower, Nehru Place, New Delhi.
15. Any separately submitted discount letter on the financial price shall not be considered by IFCI and shall be a ground for disqualification. Evaluation of financial bid shall be considered only
on the quoted price in the financial bid submitted by the bidders.
16. Contact Person: In case of any query, you may contact any of the following officials:
a) Shri Vijay Pal, GM at New Delhi (011-41732450) & E-mail: [email protected]
b) Smt Reeta Sulekh, AGM at New Delhi (011-41732135) & E-mail: [email protected] and
c) Shri Bhagwan Singh, Manager at New Delhi (011-41732144) & E-mail: [email protected];.
17. Earnest Money Deposit(EMD): Bidder should pay specified amount towards Earnest
Money deposit as follows:
17.1 Rs.3,00,000/- (Rupees Three Lakh Only) in the form of Demand Draft/PO drawn on any Nationalized /Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi.
17.2 EMD will not carry any interest.
17.3 EMD will be refunded to the unsuccessful bidders after finalization of the bid and EMD of successful bidder shall be returned after execution of Contract Agreement and submission of security deposit/Bank Guarantee.
17.4 The Earnest Money Deposit submitted by the bidder may be forfeited if,
a) Successful bidder fails to execute an Agreement within specified time as per intimation/request of the IFCI,
b) Successful Bidder withdraws his tender or backs out after acceptance,
c) Bidder withdraws his tender before the expiry of validity period stipulated in the bidding document,
d) Bidder violates any of the terms and conditions of the tender,
e) Bidder revises any of the items quoted during the validity period,
f) Bidder is found to have indulged in fraudulent practices in the bid submission process.
18. Preference will be given to the MSME bidders, who are registered as MSME in any of the
recognized body as specified by Ministry of Micro, Small & Medium Enterprises (MSME) as
per the provisions of the Public Procurement Policy for MSMEs Order, 2012 issued by the Ministry of Micro, Small & Medium Enterprises, Govt. of India. MSME bidders are exempted
from submitting EMD and other fees, if any, provided they submit necessary certificate for
benefit of exemption in fees and EMD.
19. (A) SCOPE OF WORK
19.1 Tentative requirement of Printing of Notice to the Shareholders of IFCI Ltd.is as under:
English 3,85,000
Hindi 200
Total 3,85,200
(Quantity may vary + 10% of the tentative requirement) The specifications are given at page 7 and 8 at (B)
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
19.2 The scope of work shall include printing of Notice to the Shareholders of IFCI Ltd. in English and Hindi as per specifications given hereunder i.e. labelling of shareholders’
addresses with state-wise on pan India basis and abroad and supply of specified number of Notice to Shareholders of IFCI at IFCI’s registered office, New Delhi. The tentative number
of Notices would be 3,85,200;
19.3 The delivery of the Notice is to be ensured as per time schedule to be indicated by IFCI at a later date.
19.4 For variation in number of pages as well as number of copies of the Notice to Shareholders, cost will be calculated on pro-rata basis of per copy cost to be derived.
19.5 The job of printing includes frequent proof-reading, translation of entire Notice to
Shareholders in Hindi, cover processing, including planning and plate making, text printing complete with processing, checking of dummies with final proofs, printing & supply of
Notice to Shareholders, etc. The printer would have to accept total responsibility for perfect execution of the job within the stipulated period as decided by IFCI.
19.6 The selected printer should have compatible software to convert the text/data provided by IFCI from Excel/Word format to the relevant format without committing any
errors/mistakes/omissions/distortions at their end. Please note that a penalty of ½% of total job value shall be deducted for gross mistakes like omissions of figures/text and
excessive mistakes in the proof provided by the printer. Hence, the selected printer shall be required to double-check the proofs being forwarded to IFCI for corrections.
19.7 The bidder quoting the lowest consolidated rates offered at Sl. No.12 of Annexure-X would be considered for award of work.
19.8 Payment will be released through E-Banking within 30 days after satisfactory completion of the entire work and submission of bills along with the proof of delivery of the Notice. to the
identified Courier Agency / Firm. The requisite bank details to release payment through E-
Banking will be asked for from the successful bidder at the time of award of contract.
19.9 IFCI reserves the right to deduct any proportionate amount from contractor payment on account of insufficient/unsatisfactory work and or willful/careless execution of job.
(B) SPECIFICATIONS
I. Specifications for Printing of Notice and envelopes to the Shareholders of IFCI Ltd. are as under:
Particulars Size No. of
Pages
Paper to be used No. of copies
Notice 21 X 27 cm 10/16/20 60 GSM Matlitho
Superior quality
white paper [Equivalent in
quality to that of ITC]
English – 3,85,000
Hindi - 200
Total 3,85,200
Envelope 1 A4 Size
21 X 29.7
cm
NA PVC 60 micron, self
strip gumming finish
3,85,200
Envelope 2 Size of the
second envelope
shall be as per the
Business Reply
Permit
NA 80 GSM Superior
quality while paper
3,85,200
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
given by the Deptt.
Of Post having
approx.
size of 23 cm x 11 cm having the
address of IFCI Ltd.
Postal charges will
be borne by IFCI Ltd.
Hindi translation of entire Notice to the Shareholder will be provided by the printer within
stipulated time-frame. The bidder will be responsible for accuracy of translated version.
Entire proof reading will be done by the printer and final proofs will be submitted to IFCI for approval.
Printing: Quality web offset, single colour printing.
Binding: Center Pinning
II. Dispatch of Notice to Shareholders of IFCI Ltd.:
Notice to shareholders will be dispatched through identified Courier Agency. Entire dispatch will be handled by the identified Courier Agency, however, printing and pasting of address-
stickers with BAR CODES/ direct printing of address WITH BAR CODES on the Envelops, sorting, insertion of Notice in the Envelop etc. shall be the primary responsibility of
the Printer however he can co-ordinate with the identified courier agency.
(After completing the printing of Notice, and labelling of shareholders’ address on the Envelopes, Printer shall hand over entire material to identified Courier Agency by 22nd
February, 2017 so as to complete the dispatch by February 25, 2017. The addresses
with bar codes of shareholders will be supplied by IFCI in soft copy. IFCI will not bear handling or any other charges for printing the address on the envelop.
Any others services which are not covered but necessary for smooth and trouble free printing of entire job(s) are also deemed included in the scope of work.
Specimen of sample of papers / material proposed to be used as per specifications for Printing of Notice / Envelop to Shareholders are to be sent along with technical bid duly affixing the
company seal thereon.
20 Criteria for Pre-Qualification:
The eligibility criteria for pre-qualification of bidder are as under:
20.1 The bidder should have a minimum annual turnover of Rs.20 crore in the last 3 financial
years. Photocopies of audited balance sheet and Profit and Loss account for last 3 years (CA
Certified copies to be attached). The bidder should have Income Tax Returns for the last
three years viz. 2015-16, 2014-15 and 2013-14.
20.2 The bidder Should have successfully printed Notice / Annual Report / Such type of Notices to
Shareholders for PSUs/Public Ltd. Companies/reputed Financial Institution/Business or
Industrial House/Multinational Corporate etc. handling atleast 3 lakh copies of Notice to
Shareholders in single assignment within last five years (Minimum 3 assignments i.e. one in
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
each year) without having to outsource or sub-let to any other printer. The bidder should
submit proof in support of confirming printing of at least 3 lakh copies of Notice to
Shareholders in single assignment within last 5 years (Minimum 3 assignments i.e. one in
each year) without having to outsource or sub-let to any other printer. For this purpose
copies of work orders, bills raised as well as payment proof thereof or
completion/performance certificate issued by concerned clients in support of satisfactory
completion of work relating to printing of Notice to Shareholders during the last five years can
be submitted.
IMPORTANT NOTE:
a) The printing house / firm / Agency should be located in Delhi/NCR region with in-house
facilities including designing, printing, etc. to execute the job. The bidder should submit
self-certified address proof of printing facility, adequate for executing the entire job of
printing of Notice to the Shareholders of IFCI Ltd. located in Delhi/NCR.
b) The bidder should have valid income tax Pan No., Tin No., VAT, company registration
No., Service Tax Registration No. and FSC Certificate. (Self-certified photocopies to be
attached).
c) Specimen of sample of papers / material proposed to be used as per specifications for
printing of Notice to Shareholders are to be sent along with technical bid duly affixing
the company seal thereon.
d) Complete printing and production of Notice to Shareholders to be undertaken in-house in the printers’ own facility, and not to sub-let or outsourced. A self-declaration to be
submitted at the time of submission of Technical bid.
e) The bidder should have the required infrastructure at least as per following details:
(i) Three automatic high speed web printing machines including one multi-color
automatic high speed web printing machine;
(ii) Two automatic folding machines;
(iii) Two automatic gang/saddle/central stitching machines.
(Please attach details duly certified by a CA firm.
The bidder shall submit authenticated documentary proof in support of financial turnover certificates/annual audited reports of last 3 consecutive years certified by Chartered
Accountant.
f) The bidder shall submit signed and scan copy of PO copies/Work order copies/ completion or performance certificate issued by the client in support of satisfactory completion of work relating to printing of annual reports during the last 3 years.
g) The bidder shall submit signed and scan copy of Tender Acceptance Letter
(Annexure-II).
h) The bidder should submit signed and scan copy of detailed profile of the
Organization, (giving list of jobs carried out within 5 years, names & addresses of the clients, number of annual reports, value of work etc.).
i) The bidder should submit signed and scan copy of partnership firm/partnership deed,
if any.
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
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Signature of the Bidder with Company Seal
j) The Bidder should be having adequate trained and experienced manpower, latest equipment etc. for smooth execution of work.
k) The Contractor/bidder should have a Registered Office/Branch in Delhi/NCR.
l) The contractor/bidder should also intimate official e-mail address and telephone no. for all communications in order to avoid loss of time. All communications from IFCI shall be sent by e-mail/.
m) Integrity Pact (IP) shall also be applicable.
n) Offers of Bidders who are under suspension/banned/black-listed by any PSU/Govt. Departments /PSU Banks/ or otherwise shall not be considered. Further, if any of the partners/directors of the contractor’s organization/firm is blacklisted or having any
criminal case against him, his tender shall not be considered. An Undertaking to this
effect should be submitted.
o) IFCI reserves the right to request for any further documents/certificate/clarification from the bidder/contractor relevant to above qualifying criteria and the same must be
submitted within stipulated time of receipt of any such communication from IFCI, failing which suitable action shall be taken by IFCI.
p) The contractor/bidder will have to sign and upload the Bidders Information (Annexure-
I) along with supporting documents.
q) After opening of Technical bids, if a firm/Company fulfills the technical criteria, its financial bid will be opened. Exact date and time for opening of Financial Bids shall be
communicated through official E-mail address to be given in the Tender Form (
Annexure-I) by the bidder.
r) The bidder may be summarily disqualified in case of non-submission of required documents.
21. Contract Period: The contract period shall be 2 month from the date of LoI/Work Order.
22. Award of Work: IFCI reserves the right to split the job into two or more parts and to award the work to separate agencies/bidders subject to the work experience and fulfillment of
other terms & conditions and specifications to the suitability of IFCI.
23. Acceptance / Rejection of Bid
IFCI also reserves the absolute right to reject any or all the Bids at any time solely based on
the past unsatisfactory performance by the bidder(s). The opinion/decision of IFCI regarding
the same shall be final and conclusive.
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
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Signature of the Bidder with Company Seal
GENERAL CONDITIONS OF CONTRACTS (GCC)
1. Downloading Bid document from the website
The Bidder may download Tender Document along with terms and conditions from IFCI website
www.ifciltd.com; home page by clicking e-tendering portal http://ifci.etenders.in; website. Bidder
must keep track of any corrigendum and/ or addendum or any change in the schedule or any other relevant information issued on IFCI website www.ifciltd.com; in respect of the subject tender by IFCI.
2. Amendment to Bid documents
At any time prior to the deadline for submission of Bids, IFCI may, for any reason, whether at its own initiative or in response to a clarification sought by any prospective bidder, modify the bidding documents by amendment / addendum/corrigendum.
i) The corrigendum/amendment will be issued /published in website http://ifci.etenders.in
only. Bidders shall be solely responsible to check the website for the amendment issued in shape of Corrigendum and/or Addendum up to last date of submission of bid.
3. Clarification on Bids
3.1 To assist in the examination, evaluation and comparison of the technical bids, IFCI may, at its discretion, ask the Bidder for a clarification on its Bid. No change in price of the Bid shall be sought, offered or permitted. If required, IFCI reserves the right to ask the bidders to
submit supplementary documents to support the documents already submitted by the bidder.
3.2 IFCI reserves the right to conduct joint post bid discussion after opening the technical
bids, for clarification on technical bid and may amend the technical bid requirements so as to
bring all the bidders on to a common platform. In case of any alteration in the technical bid requirements, all the bidders shall be given equal opportunity to submit supplementary price
offers for that item in which alterations have been made. The supplementary offer must indicate the amount which shall be added to or subtracted from the original price offered for
that item. Both the original and the supplementary offer shall be evaluated jointly.
4. Execution of Contract Agreement
The successful bidder’s responsibility under this contract commences from the date of issue of the Letter of Intent /work order by IFCI. The Bidder shall submit an unqualified acceptance to the Letter
of Intent/Work order within the period stipulated therein. The successful bidder has to sign each and
every page of the tender document along with company seal, if any, as a proof of acceptance of entire terms and conditions mentioned in the tender document and upload the same.
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
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Signature of the Bidder with Company Seal
5. Abnormal Rates
The bidder is expected to quote rate after careful analysis of cost involved considering all specifications and conditions of contract. In case it is noticed that the rates quoted by the bidder are
unusually high or unusually low, it will be a sufficient ground for rejection of the tender unless the reasonableness of the rates is convincing. For scrutiny, the analysis for such rates is to be furnished
by the bidder on demand.
6. IFCI will not be responsible for any injury/death caused to the employees provided by the
contractor at site. It will be the responsibility of the contractor to abide with all the provisions of the Workmen Compensation Act, 1923 and no compensation, whatsoever shall be paid by IFCI in this
regard.
7. The workforce deployed by the contractor should be adequately covered under Personal Accident Insurance Plan.
8. INSTRUCTIONS:
8.1 The General Conditions of Contract form part of the Tender specifications. All pages of the tender documents shall be duly signed by hand of the authorized representative,
stamped and submitted along with the offer in token of complete acceptance thereof. The information furnished shall be complete by itself. The bidder is required to furnish
all the details and other documents as required in the following pages.
8.2 Bidders are advised to study all the tender documents carefully. Any submission in tender shall be deemed to have been done after careful study and examination of the tender
documents and with full understanding of the implications thereof. Should the bidder have
any doubt about the meaning of any portion of the Tender Specification or find discrepancies or omissions in the scope of work or the tender documents issued are
incomplete or shall require clarification on any of the technical aspect, the scope of work etc., bidder shall at once, contact the authority inviting the tender well in time (so as not to
affect last date of submission) for clarification before the submission of the tender. Bidder’s request for clarification shall be with reference to Sections and Clause numbers
given in the tender documents. The specifications and terms and conditions shall be
deemed to have been accepted by the bidder in his offer. Non-compliance with any of the requirements and instructions of the tender enquiry may result in the rejection of the
tender.
8.3 Integrity Pact (IP) shall be applicable for all tenders / contracts as indicated in tender document. This integrity pact shall be issued as part of the Tender documents and shall be
submitted by the bidder along with Technical bid duly filled, signed and stamped by the authorized signatory who signs the bid. Only those vendors / bidders who have entered
into such an IP with IFCI shall be considered qualified to participate in the bidding. Entering into this pact shall be a preliminary qualification.
9. Data to be Enclosed
9.1 Full information shall be given by the bidder in respect of the following. Non- submission
of this information may lead to rejection of the offer.
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Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
9.2 Income Tax Permanent Account Number: Certified copies of Permanent Account Numbers
(PAN) as allotted by Income Tax Department for the Company/Firm/Individual Partners, Tender Acceptance Letter etc. shall be furnished along with tender.
9.3 An attested copy of the Power of Attorney/Authorization letter, in case the tender is signed by an individual other than the sole proprietor.
9.4 Proof of Turnover.
9.5 Proof of Service Tax, TIN No. & VAT etc.
9.6 The bidder shall quote the rates in English language and international numerals. These rates shall be entered in figures as well as in words.
9.7 All entries in the tender shall either be typed or written legibly in ink. Erasing and over-writing is not permitted and may render such tenders liable for rejection. All
cancellations and insertions shall be duly attested by the bidder.
9.8 FSC Certificate
10. Price Discrepancy
10.1 In the case of financial bid opening, if there are differences between the rates given by the bidder in words and figures or in amount worked out by him, the following
procedure for evaluation and award shall be followed:
10.2 If there is any difference between the amount in figures and in words, the amount quoted by the bidder in words shall be taken as correct.
11. Evaluation of Bids
11.1 Technical bids submitted by the bidder will be opened first and evaluated for fulfilling the
Pre-qualification criteria and other conditions in NIT/Tender documents, based on documentary evidences submitted along with the offer.
11.2 Financial bids of shortlisted bidders shall only be opened through e- financial bid opening.
11.3 Financial bids of unqualified bidders shall not be opened.
11.4 Conditional bids may be rejected by IFCI. The technical evaluation shall be made strictly
on the basis of the documents submitted by the bidders in support of the eligibility, the technical and commercial response. All the required information shall be furnished strictly in
prescribed schedules/Annexure only. Any information indicated other than prescribed schedules/Annexure shall not be entertained. The financial evaluation shall be made on the
basis of the total price/charges as indicated in the schedule of rates/ financial. IFCI is not bound to accept the lowest quoted offer. Conditions, if any, on any document enclosed with
financial Bid shall not be considered. IFCI’s decision in this regard shall be final and binding.
12. Security Deposit
Upon acceptance of Tender, the successful Bidder is required to deposit an amount equivalent to 10% of the Contract Value, as Security Deposit / Bank Guarantee. The
security Deposit should be furnished before commencement of the work by the contractor. Security
Deposit may be furnished in any one of the following forms:-
Page 14 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
12.1 Pay Order/Demand Draft in favour of IFCI Ltd.
12.2 Bank Guarantee from Scheduled Banks/Public Financial Institutions as defined in the Companies Act.
12.3 The Security Deposit shall not carry any interest.
12.4 The validity of Bank Guarantees towards Security Deposit shall be upto the
completion period as stipulated in the Letter of Intent/Work Order (i.e. 2 months plus 1 months) and the same shall be kept valid till the acceptance of Final Bills of the
Contractor, by IFCI.
12.5 IFCI reserves the right of forfeiture of Security Deposit in addition to other claims and penalties in the event of the Contractor’s failure to fulfill any of the contractual
obligations or in the event of termination of contract as per terms and conditions of
contracts with IFCI.
13. Return of Security Deposit
Security Deposit/Bank Guarantee shall be released to the Contractor after deducting all expenses
/other amounts due to IFCI, if any, after completion of the contract i.e. 2 months plus one months.
14. Bank Guarantees
Wherever Bank Guarantees are to be furnished / submitted by the contractor, the following shall be complied with:
14.1 Bank Guarantees shall be from Scheduled Commercial Banks/ Public Financial Institutions as defined in the Companies Act.
14.2 The Original Bank Guarantee shall be sent directly by the Bank to IFCI under Registered Post (Acknowledgement Due), addressed to the General Manager (CCD), IFCI
Ltd., IFCI Tower, 61-Nehru Place, New Delhi-110019.
15. Validity of Offer
The rates in the Tender shall be kept open for acceptance for a minimum period of 60 (sixty ) days from latest due date of offer submission (including extension, if any). In case IFCI calls
for negotiations, such negotiations shall not amount to cancellation or withdrawal of the
original offer which shall be binding on the tenders.
16. Rejection of Tender and Other Conditions
16.1 IFCI reserves the right to accept or reject the tenders without assigning any reason
whatsoever.
16.2 Conditional tenders, unsolicited tenders, tenders which are incomplete or not in the form specified or defective or have been materially altered or not in accordance with the tender
conditions, specifications etc., are liable to be rejected.
16.3 Tenders are liable to be rejected in case of unsatisfactory performance of the bidder with IFCI
or bidder who do not comply with the latest guidelines of Ministry/Commissions of Govt. of India. IFCI reserves the right to reject a bidder in case it is observed that they are overloaded
and may not be in position to execute this job as per the required schedule. The decision of IFCI will be final in the regard.
16.4 If a bidder who is a proprietor expires after the submission of his tender or after the
acceptance of his tender, IFCI may at their discretion, cancel such tender. If a partner of a firm
Page 15 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
expires after the submission of tender or after the acceptance of the tender, IFCI may then
cancel such tender at their discretion, unless the firm retains its character.
16.5 If the bidder gives wrong information in his tender, IFCI reserves the right to reject such tender at any stage or to cancel the contract if awarded and forfeit the Earnest Money/Security
Deposit/any other money due.
16.6 Canvassing in any form in connection with the tenders submitted by the Bidder shall make his
offer liable to rejection.
16.7 In case the proprietor, Partner or Director of the Company/Firm submitting the Tender, has any
relative or relation employed in IFCI, the authority inviting the Tender shall be informed of the fact as per specified format as per relevant annexure attached along with the offer.
16.8 The successful bidder should not sub-contract part or complete work detailed in the tender
specification undertaken by him.
16.9 The Tender submitted by a techno commercially qualified bidder shall become the property of
IFCI who shall be under no obligation to return the same to the bidder. However, unopened financial bids and late tenders shall be returned to the bidders.
16.10 Discount letter, if any on financial price shall not be considered by IFCI.
16.11 IFCI shall not be liable for any expenses incurred by the bidder in the preparation of the tender
irrespective of whether the tender is accepted or not.
17. Cancellation of Contract in Full or in Part
IFCI at its sole discretion can terminate the contract at any time during the period of contract, If the Contractor:
17.1 At any time makes defaults in proceeding with the works with due negligence and continues to do so even after a notice in writing from the IFCI Ltd.; or
17.2 Commits default in complying with any of the terms and conditions of Contract and does not remedy it or take effective steps to remedy it within 5 days after a notice in writing is given to
him in that behalf by the IFCI Ltd.; or
17.3 Violates any of the terms and conditions stipulated in the agreement/tender document.
18. Law Governing the Contract and Court Jurisdiction
The contract shall be governed by the law for the time being in force in India. The civil court having original civil jurisdiction at New Delhi shall have an exclusive jurisdiction in regard to all claims in
respect of the Contract. No other civil court shall have jurisdiction in case of any dispute, under this contract.
19. Commencement of Work
19.1 The contractor shall commence the work immediately from date the letter of Award of work as per the time indicated in the Letter of Intent/Work Order from
IFCI and shall proceed with the same with due expedition without delay so as to
Page 16 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
complete the Printing of Notice to Shareholder within 7 days from the date of
Letter of Work Order.
19.2 If the contractor fails to start the work within stipulated time as per LOI/Work Order or as intimated by IFCI at its sole discretion will have the right to cancel the contract. The Earnest
Money and/or Security Deposit with IFCI will stand forfeited without any further reference to him and without prejudice to any and all of IFCI’s other rights in this regard.
19.3 All the work shall be carried out under the direction and to the satisfaction of IFCI.
20. Rights of IFCI
20.1 IFCI reserves the following rights in respect of this contract during the original contract period or its extensions if any, as per the provisions of the contract, without entitling the contractor
for any compensation.
20.2 To terminate the contract or get any part of the work done through other agency or deploy IFCI’s own/hired/otherwise arranged resources, at the risk and cost of the contractor after
due notice period of two weeks by IFCI in the event of:
(i) Contractor’s continued poor progress (ii) Withdrawal from or abandonment of the work before completion of the work
(iii) Contractor’s inability to progress the work for completion as stipulated in the contact
(iv) Poor quality work
(v) Corrupt act of Contractor
(vi) Insolvency of the Contractor (vii) Persistent disregard to the instructions of IFCI
(viii) Assignment, transfer, sub-letting of contract without IFCI’s written permission
(ix) Non fulfilment of any contractual obligations
(x) In the opinion of IFCI, the contractor is overloaded and is not in a position to execute the job as per required schedule
21. Force Majeure
The following shall amount to Force Majeure:
21.1 Acts of God, act of any Government, War, Sabotage, Riots, Civil commotion, Police action, Revolution, flood, Fire, Cyclones, Earth quake and Epidemic and other similar causes over
which the contractor has no control.
21.2 If the contractor suffers delay in the due execution of the contractual obligation due to delays caused by force majeure as defined above, the agreed time of completion of the job
covered by this contract or the obligations of the contractor shall be extended by a period of
time equal to period of delay, provided that on the occurrence of any such contingency, the contractor immediately reports to IFCI in writing the causes of delay and the contractor shall
not be eligible for any compensation.
22. Arbitration & Reconciliation
22.1 In case amicable settlement is not reached in the event of any dispute or difference
arising out of the execution of the contract or the respective rights and liabilities of the parties
or in relation to interpretation of any provision by the contractor in any manner touching upon the contract, such dispute or difference shall (except as to any matters, the decision of which is
specifically provided for therein) be referred to the sole arbitration of the arbitrator appointed by IFCI.
Page 17 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
22.2 The award of the Arbitrator shall be binding upon the parties to the dispute.
22.3 Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996 (India) or statutory modifications or re enactments thereof and the rules made there under and for the
time being in force shall apply to the arbitration proceedings under this clause. The venue of the arbitration shall be held at Delhi and the language of the proceedings shall be in English.
Subject to the above, the Courts at Delhi alone shall have the jurisdiction to deal any disputes
between the Parties pertaining to the contract.
22.4 The cost of arbitration shall be borne equally by both the parties.
22.5 Work under the contract shall be continued during the arbitration proceedings.
22.6 Failure to comply with any of the above conditions can result in termination of the
contract, forfeiture of the security deposit, penalty as may be decided by IFCI and future
blacklisting of the contractor.
23. General Conditions of the Contract (GCC), Tender form and Special Conditions of the Contract (SCC) will form the part of the contract.
24. All Annexures are to be submitted with the bids duly signed.
25. IFCI reserves the right to reject any of the offers at technical/financial stage, if the same is not upto the expectation of IFCI.
26. The employee of contractor will ensure strict discipline and behavior and diligent performance
of their duties most be fitting to the décor of the most modern mechanized building and the
employees of contractor shall not in any manner cause any interference, annoyance, nuisance etc. to IFCI staff or its business or working and will be liable for immediately replacing the individual
employee if the services rendered by him are not found to be satisfactory.
27. IFCI is not responsible for any injury/death caused to the employees provided by contractor at IFCI. Thorough checking of staff during entry/exit would be made by IFCI’s security guards.
28. Terms of Payment
Payment shall be made within 30 days subject to satisfactory completion of work and on receipt of
bills, for printing of Notice to the Shareholders as per terms of payment given at Clause B(I) of
Annexure-I. The requisite details to release payment through E-banking will be asked for from the successful bidder at the time of award of contract.
Page 18 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
TENDER FORMS
Annexure-I
BIDDER INFORMATION
Date:
S. No. Particulars/Details
1. Name of the Bidders/Firm
2.
Registered Office (mention Address)
3.
Address of Office at Delhi/NCR
(Please submit self-certificate on firm’s letter head)
4.
Whether in-house printing facilities including designing and printing are available
(Please submit self-certificate on firm’s letter head duly certified by CA)
5.
Telephone No. Office Mobile Fax E-Mail Website
6.
Authorized Person - Name Designation Mobile E-Mail ID
7.
Alternate Authorized Person - Name Designation Mobile E-Mail ID
8. PAN (Please submit self certified photocopy)
9. TIN No. (Please submit self certified photocopy)
10. VAT No.
(Please submit self certified photocopy)
11. FSC Certificate
(Please submit self certified photocopy)
Page 19 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
12.
Specimen copy of paper for notice to
shareholders (To be deposited physically on 06/02/2017 at 1100 Hrs
13. Company Registration No. 14. Service Tax Registration No. 15. Income Tax Return for last 3 years.
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 20 of 34
Signature of the Bidder with Company Seal
16.
Beneficiary Bank Details Bank Account No IFSC/NEFT Code Name of Bank Address of Branch
17.
Particular of Earnest Money Deposit (EMD) Amount Rs.
(DD/PO) No. Date Name of the Bank Address of Bank
18 The bidder should have office in Delhi/NCR for the last 3 years.
19 Whether, MSME, if yes, attached valid copy of certificate also specific Exemption Certificate
for submission EMD/Security Deposit
20 Whether you accept all the terms and
conditions of the tender; Yes/No
21
The bidder should have Average Annual
Turnover of at least Rs.20 crore in last 3 consecutive year ending March 31, 2016, 2015 & 2016
FY 2015-16 FY 2014-15
FY 2013-14
22 Details of printing atleast 3 lakh copies of Notice / Other Notices to Shareholders in
single assignment within last 5 years (Minimum 3 assignments i.e. one in each year)
Fin. Year Name & Address of the Client
Work Order No. & Date
Value of the work Enclosure
Date: Signature of authorized person
Place: Full Name & Designation:
Company’s Seal
Note: Each and every page of the tender document should be signed and uploaded by
the bidder as a proof of acceptance of entire terms and conditions mentioned in
the tender document.
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 21 of 34
Signature of the Bidder with Company Seal
Annexure-II TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head)
Date:
To,
The General Manager (CCD)
IFCI Limited IFCI Tower
61 Nehru Place New Delhi -110 019
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No:
Name of Tender / Work: - Printing of Notice to the Shareholders of IFCI Ltd.
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
‘Tender/Work’ from the web site(s) namely: https://ifci.etenders.in and /or www.ifciltd.com as per
advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender
documents of all pages (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained
therein.
3. The corrigendum(s) issued from time to time by your department/ organization too has also been taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender
document(s) / corrigendum(s) in its totality / entirety.
5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/Public sector undertaking/Private organization.
6. I / We certify that all information furnished by our Firm is true & correct and in the event that the information is found to be incorrect/untrue or found violated, then your department/ organization
shall without giving any notice or reason therefore or summarily reject the bid or terminate the contract , without prejudice to any other rights or remedy including the forfeiture of the full said
earnest money deposit /Security deposit or both absolutely.
Date: Signature of authorized person Place: Full Name & Designation:
Company’s Seal
Page 22 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Annexure-III
OFFER FORWARDING LETTER/TENDER SUBMISSION LETTER (To be typed & submitted in the letter Head of the Company/firm of Bidder)
_
Offer Reference No…………………………… Dated:……………………..
To,
The General Manager (CCD) IFCI Limited IFCI Tower
61 Nehru Place New Delhi -110 019
Dear Sir,
Sub: Submission of Offer against Tender Specification No:……………………………….
I/We hereby offer to carry out the work detailed in the Tender Specification issued by IFCI Limited,
……………………………………………, in accordance with the terms and conditions thereof.
I/We have carefully perused the following listed documents connected with the Tender documents
and shall abide by the same.
i) Amendments/Clarifications/Corrigenda/Errata/etc issued in respect of the Tender documents
by IFCI. ii) Notice Inviting Tender (NIT)/ (Technical Bid)
iii) Financial Bid
iv) Documents referred to in tender document
v) Forms and Procedures
Should our Offer be accepted by IFCI for Award, I/we further agree to furnish ‘Security Deposit’ for the work as provided for in the Tender Conditions within the stipulated time as may be indicated by
IFCI.
I/We further agree to execute all the works referred to in the said Tender documents upon the terms
and conditions contained or referred to therein and as detailed in the Annexures annexed thereto.
I/We have deposited/depositing herewith the requisite Earnest Money Deposit (EMD) as per details furnished in the tender document.
Authorized Representative of Bidder
Place:
Date:
Signature:
Name: Address:
Annexure-IV
Page 23 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
DECLARATION BY AUTHORISED SIGNATORY OF BIDDER
(To be typed & submitted in the letter Head of the Company/firm of Bidder)
To,
The General Manager (CCD) IFCI Limited IFCI Tower
61 Nehru Place New Delhi -110 019
Dear Sir,
Sub: Declaration by Authorized Signatory Ref: i) NIT/Title of the work. Name of Tender No………………………………..,
ii) All other pertinent issues till date
I/We hereby certify that all the information and data furnished by me with regard to the above Tender Specification are true and complete to the best of my knowledge. I have gone through the
specifications, condition, stipulations and other pertinent issues till date, and agree to comply with the
requirements and Intent of the specification.
I further certify that I am authorized to represent on behalf of my company/firm for the above mentioned tender and a valid Power of Attorney/Authorization letter to this effect is also enclosed.
Yours faithfully,
(Signature, Date & Seal of Authorized Signatory of the Bidder)
Date:
Enclosed: Power of Attorney/Authorization letter
Page 24 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Annexure-V
NO DEVIATION CERTIFICATE
(To be typed & submitted in the letter Head of the Company/firm of Bidder)
To,
The General Manager (CCD)
IFCI Limited IFCI Tower
61 Nehru Place
New Delhi -110 019
Dear Sir,
Sub: Declaration by Authorized Signatory
Ref: i) NIT/Tender No……………………………….., ii) All other pertinent issues till date
We hereby confirm that we have not changed/modified/materially altered any of the tender
documents as downloaded from the website/issued by IFCI and in case of such observance at any
stage, it shall be treated as null and void and our tender shall deemed to be withdrawn.
We also hereby confirm that we have neither set any Terms and Conditions and nor have we taken
any deviation from the Tender conditions together with other references applicable for the above referred NIT/Tender Specification.
We further confirm our unqualified acceptance to all Terms and conditions, unqualified compliance to Tender Conditions, Integrity Pact (if applicable) and acceptance to Reverse bidding process.
We confirm to have submitted offer in accordance with tender instructions and as per aforesaid reference.
Thanking you,
Yours faithfully,
(Signature, Date & Seal of Authorized Signatory of the Bidder)
Page 25 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Annexure-VI
DECLARATION FOR RELATION IN IFCI
(To be typed and submitted in the Letter Head of the Company/Firm of Bidder failing which the offer
of Bidder is liable to be summarily rejected) -------------------------------------------------------------------------------------------------------------
To,
The General Manager (CCD) IFCI Limited IFCI Tower
61 Nehru Place New Delhi -110 019
Dear Sir,
Sub: Declaration for relation in IFCI
Ref: NIT/Tender No.
I/We hereby submit the following information pertaining to relation/relatives of Proprietor/Partner (s)/Director(s) employed in IFCI
Tick(√) any one as applicable:
1. The Proprietor, Partner(s), Director(s) of our Company/Firm DO NOT have any relation or
relatives employed in IFCI
OR
2. The Proprietor, Partner(s), or Director(s) of our Company/Firm have relation/relatives employed in IFCI and their particulars are as below:
(i)
(ii)
Signature of the Authorized Signatory
Note: 1. Attach separate sheet, if necessary.
2. If IFCI Management come to know at a later date that the information furnished by the Bidder is false, IFCI reserves the right to take suitable action against the
Bidder/Contractor.
Page 26 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Annexure-VII
NON DISCLOSURE UNDERTAKING (INTEGRITY PACT) (To be typed & submitted in the Letter Head of the Company/Firm of Bidder)
------------------------------------------------------------------------------------------------------------
NON DISCLOSURE UNDERTAKING (INTEGRITY PACT)
I/We understand that IFCI is committed to Information Security Management System as per their Information Security Policy.
Hence, I/We M/s
who are submitting offer for providing services to IFCI against Tender Specification No.
hereby undertake to comply
with the following in line with Information Security Policy of IFCI _ ,
To maintain confidentiality of documents & information which shall be used during the period of the Contract.
The documents & information shall not be revealed to or shared with third party which shall
not be in the business interest of IFCI.
To commit itself to take all measure necessary to prevent corrupt practices, unfair means and
illegal activities during any stage of bid or during any pre-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself to observe these
principles during participation in the Tender Process and during the contract execution.
To not to offer, directly or through intermediaries any bribe, gift, consideration, reward, favour, any material benefit or other advantage, commission, fees, brokerage or inducement
to any officials of IFCI or otherwise to any other bidder in procurement of the contract or forbearing to do or having done any act in relation to the obtaining or execution of the
contract or any other contract with IFCI for forbearing to show favour or disfavor to any
person in relation to the contract or any other contract with IFCI Ltd.
(Signature, date & seal of Authorized
Signatory of the bidder)
Date: Place :
Annexure-VIII
Page 27 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
DECLARATION
(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)
The General Manager (CCD) IFCI Limited IFCI Tower,
61 Nehru Place New Delhi -110 019
Ref: 1) NIT/Tender No.
Dear Sir,
1. We have carefully read and understood all the terms and conditions of the tender and hereby convey our acceptance to the same.
2. The information / documents furnished along with the above offer are true and authentic to the best of my knowledge and belief. We are well aware of the fact that furnishing of any
false information / fabricated document would lead to rejection of our tender at any stage besides liabilities towards prosecution under appropriate law.
3. We have apprised our self fully about the job to be done during the currency of the period of agreement and also acknowledge to bear consequences to of nonperformance or
deficiencies in the services on our part.
4. We have no objection, if enquiries are made about the work listed by us.
5. We have not been blacklisted by IFCI or any other organization where we have worked. Further, if any of the partners/directors of the organization /firm is blacklisted or having any criminal case against them, our bid shall not be considered. At any later point of time, if this
information is found to be false, IFCI may terminate the assigned contract immediately.
6. We have not been found guilty by a court of law in India for fraud, dishonesty or moral turpitude.
7. We agree that the decision of IFCI in selection of Bidders will be final and binding to us.
Date: Signature of authorized person Place: Full Name & Designation:
Company’s Seal:
N.B : The above declaration, duly signed and sealed by the authorized signatory of the company,
should be enclosed with Technical Bid.
Annexure-IX
LOI/AWARD LETTER/WORK ORDER FROMAT
Page 28 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
No. Date:
To
Dear Sir,
Re: Printing of Notice to the Shareholders of IFCI Ltd.
This has reference to the following:-
a) Our invitation of bids, NIT/Tender Notice No. ………dated ………….. b) Tender Document on the above subject.
c) Your bid reference No. ……… dated ……………. d) Opening of Technical Bid on ………… at ……….at IFCI Tower, Nehru Place, New Delhi
e) Opening of Financial Bid on ………… at ………. at IFCI Tower, Nehru Place, New Delhi
f) IFCI Ltd. (IFCI) and ………….. (……………/The Contractor)
2 This is with reference to your bid dated ………………. on the above subject.
3. IFCI is pleased to award the work of printing of Notice to the Shareholders of IFCI (English & Hindi) to your company as per the terms stipulated in the tender document at
a total cost of Rs………………………….. inclusive of all applicable taxes, details of which is as under:
Particulars Size No. of Pages
Paper to be used No. of copies
Notice 21 X 27 cm 10,15,20 60 GSM Matlitho Superior quality
white paper [Equivalent in quality to that of
ITC]
English – 3,85,000
Hindi - 200 Total 3,85,200
Envelope 1 A4 Size NA PVC 60 micron, self strip gumming
finish
3,85,200
Envelope 2 Size of the NA 80 GSM Superior 3,85,200
second quality white paper envelope shall be as per the Business Reply Permit given by the Deptt. of Post having approx. size of 23cm x 11 cm having the address of IFCI Ltd. Postal
Page 29 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
charges will
be borne by IFCI
Ltd.30cm X 21 cm
A copy of the tender document giving the specifications and other terms and conditions is enclosed.
Further a copy of your financial bid quoting rates for printing of Notice to Shareholders Deluxe Annual
Report is also enclosed with this letter.
3. IFCI shall be identifying a reputed and capable courier agency for dispatch of Notice to
Shareholders and Bidder has to ensure delivery of entire lot of Notice to Shareholders to such
identified courier agency for dispatch.
4. The above order is subject to the following terms & conditions:
a) As per Annexure-11 of the tender document, a bank guarantee from a Scheduled Bank equivalent to 10% of the awarded value i.e. Rs………… is
required to be submitted in the prescribed format within 7 days from the date of acceptance of the work order.
b) Each copy of the Notice to the Shareholder will be serialized.
c) Please note that no advance will be paid by IFCI for printing or procurement of paper.
d) IFCI shall have the option of getting addresses printed on the Shareholders’ Notice
either by Inkjet process or label sticker in co-ordination with the courier agency for which no additional cost will be borne by IFCI.
e) The entire lot of 3,85,200 copies of the Notice to the Shareholders can be verified
and inspected by any representative (s) of IFCI at your plant in……………...
f) Hindi translation of entire Notice to Shareholders will be done and within the
stipulated period (To be intimated at a later date). The payment for printing of Notice
to the Shareholders of IFCI will be made on the basis of actual number of copies/pages printed.
5. Please note that in the event of your failure in ensuring compliance to the conditions in the tender document, or there being any deficiency in the printing or dispatch of Notice to the
Shareholders, pre-determined liquidated damages equal to……% of the value of total contract price
subject to maximum of 50% of total contract value, will be forfeited.
6. We are sending you two copies of this communication. You are requested to return the duplicate copy, duly signed by your authorized signatory, as a token of your acceptance of this order.
7. Please acknowledge receipt. Yours faithfully,
General Manager (CCD)
Page 30 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Annexure-X
FORMAT FOR FINANCIAL BID – NOTICE TO IFCI SHAREHOLDERS
Sl.
No.
Description English Quantity
Hindi Quantity
Unit price for English (In Rs.)
Unit price for Hindi (In Rs.)
Total Price for English (In Rs.)
Total Price for
Hindi (In Rs.)
Total for (English + Hindi) (In Rs.)
Taxes & Duties* (Please Specify)
Total Price (Inclusive of Taxes and Duties)*
1 2 3 4 5 6 7 (3x5) 8 (4x6) 9 (7+8) 10 11 (9+10)
1 Single color, charges, per page (excluding cost of paper) for designing, printing, production, finishing, binding, Labelling of address with bar codes on envelopes, proof reading any other associated work etc. as per specifications at page 7
3,85,200 200
2 Cost of 60 GSM
Superior quality
white paper
[equivalent in
quality to that of
ITC] for
10/14/16/20pag
es as per
specifications at
Page 7
3 Cost of envelope
1 of A4 size (
21 x 29.7 cm) ,
PVC 60 micron
as per
specifications at
Page 7 having
the address of
the shareholder.
4 Size of the
second envelope
shall be as per
the Business
Reply Permit
given by the
Deptt.of Post
having approx..
size of 23 c m x
11 cm having
the address of
IFCI Ltd. Postal
charges will be
borne by IFCI
Ltd.Cost of
Business Reply
envelope 2 ( 30
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 31 of 34
Signature of the Bidder with Company Seal
cm X 21 cm) 80
GSM Superior
quality white
paper as per
specification on
page 7. Having
the address &
logo of IFCI Ltd.
5 TOTAL
*No reimbursement on account of any additional service tax or any other tax which might not have been included herein will be given by IFCI on any account. In case, however, there is any change in specified statutory taxes/duties at the time of delivery/billing, the same would be applicable.
NOTE: Evaluation of financial bids shall be based on total amount (A+B+C) quoted by the bidder.
Note: Cost of increase or decrease in quantity will also be calculated as proportion to the cost of one copy of Notice to Shareholders of IFCI.
All the terms and conditions contained in the Tender Document are acceptable to us.
Signatures of Authorized Signatory
Name _
Designation _ _
Seal:
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 32 of 34
Signature of the Bidder with Company Seal
Annexure-XI
BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT
(To be executed on Non-judicial Stamp Paper of Rs.100/-)
Ref. No…………………………………. Bank Guarantee No………………………
Dated………………………………………
To
IFCI Limited
Dear Sirs,
In consideration of IFCI Ltd, IFCI Tower, 61 Nehru Place, New Delhi-110019 (hereinafter called
the "IFCI" which expression shall unless repugnant to the subject or context include its successors and
assigns) having entered into an agreement dated _ (hereinafter called 'the Contract'
which expression shall include all the amendments thereto) with
M/s having its registered/head office at
(hereinafter referred to as the 'Contractor') which expression
shall, unless repugnant to the context or meaning thereof include all its successors, administrators,
executors and assignees) and IFCI having agreed that the Contractor shall furnish to IFCI a
performance guarantee for Indian Rupees for the faithful performance
of the entire contract.
2. We (name of the bank) registered under
the having head/registered
office at and one of its branch at
(hereinafterreferred to as "the
Bank", which expression shall, unless repugnant to the context or meaning thereof, include all its
successors, administrators, executors and permitted assignees) do hereby guarantee and undertake to
pay immediately on first demand in writing any/all moneys to the extent of Indian
Rs. (in figures) [Indian Rupees/- (in
words) _ ] without any demur,
reservation, contest or protest and/or without any reference to the Contractor. Any such demand made
by IFCI on the Bank by serving a written notice shall be conclusive and binding, without any proof, on
the bank as regards the amount due and payable, notwithstanding any dispute(s) pending before any
Court, Tribunal, Arbitrator or any other authority and/or any other matter or thing whatsoever, as
liability under these presents being absolute and unequivocal. We agree that the guarantee herein
contained shall be irrevocable and shall continue to be enforceable until it is discharged by IFCI in
writing. This guarantee shall not be determined, discharged or affected by the liquidation, winding up,
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Page 33 of 34
Signature of the Bidder with Company Seal
dissolution or insolvency of the Contractor and shall remain valid, binding and operative against the
bank.
3. The Bank also agrees that IFCI at its option shall be entitled to enforce this Guarantee against the
Bank as a principal debtor, in the first instance, without proceeding against the Contractor and
notwithstanding any security or other guarantee that IFCI may have in relation to the Contractor's
liabilities.
4. The Bank further agrees that IFCI shall have the fullest liberty without our consent and without
affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said
contract or to extend time of performance by the said Contractor from time to time or to postpone for
any time or from time to time exercise of any of the powers vested in IFCI against the
said Contractor and to forbear or enforce any of the terms and conditions relating to the said
agreement and we shall not be relieved from our liability by reason of any such variation, or extension
being granted to the said Contractor or for any forbearance, act or omission on the part of IFCI or any
indulgence by IFCI to the said Contractor or any such matter or thing whatsoever which under the law
relating to sureties would, but for this provision, have effect of so relieving us.
5. The Bank further agrees that the Guarantee herein contained shall remain in full force
during the entire period that is taken for the performance of the contract and all dues of IFCI under or
by virtue of this contract have been fully paid and its claim satisfied or discharged or till IFCI discharges
this guarantee in writing, whichever is earlier.
6. This Guarantee shall not be discharged by any change in our constitution, in the
constitution of IFCI or that of the Contractor.
7. The Bank also agrees that this guarantee shall be governed and construed in accordance with
Indian Laws and subject to the exclusive jurisdiction of Courts in Delhi.
8. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited to
Indian Rs. (in figures) Indian Rupees/- (in words) [
] and our guarantee shall remain in force until . _.2016. In case of any delay in
delivery, Performance Guarantee will be suitably extended.
9. Any claim under this Guarantee must be received by us before the expiry of this Bank
Guarantee. If no such claim has been received by us by the said date, the rights of IFCI under this
Guarantee will cease. However, if such a claim has been received by us within the said date, all the
rights of IFCI under this Guarantee shall be valid and shall not cease until we have satisfied that claim.
In witness whereof, the Bank through its authorized
stamp on this…………………..day of ....... …2016 at ......................
officer has set its hand and
.
WITNESS NO. 1
(Signature) (Signature) Full name and official Full name, Designation and Address
address (in legible letters) (in legible letters) with Bank stamp
Page 34 of 34
Signature of the Bidder with Company Seal
PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.
Attorney as per Power of
Attorney No. Dated
WITNESS NO. 2
(Signature)
Full Name and Official
Address (in legible letters)