tender notice for... · page 2 of 31 rajiv gandhi national institute of youth development sri...

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TENDER NOTICE Tender Notification No.: RGNIYD/2018-19/CanteenTender/01 Dated: 17.10.2018

Name of the Service : CANTEEN SERVICE

Type of Tender Document : Two Bid System (Technical Bid & Price Bid)

Area of the Canteen : 150 Sq.m.

EMD Amount : Rs.20,000/- (Rupees Twenty thousand only)

Period of Contract : One Year

Pre-bid Meeting : Date , Time & Venue : 26.10.2018, Friday 3:00 pm & Mini Conference Hall,

Admin Block, RGNIYD, (Separate intimation will not be sent)

Last Date of submission of Tender: Date, Time & Venue

: 09.11.2018, Friday up to 3:00 pm.

Date of Opening Technical Bid: Date , Time & Venue

: 09.11.2018, Friday at 3:30 pm Mini Conference Hall, Admin Block, RGNIYD

Address for submission of Tender : The Registrar, Rajiv Gandhi National Institute of Youth Development, Govt. of India, Ministry of Youth Affairs and Sports, Sriperumbudur – 602105, Tamilnadu, India.

Date of Opening Price Bid: Date , Time & Venue

Will be intimated to the technically qualified bidders.

Note : 1. The Institute shall not be responsible for any postal delay about non-receipt / non delivery of the bids or due to wrong address.

2. The bidders are requested to sign in all the pages of tender document.

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RAJIV GANDHI NATIONAL INSTITUTE OF YOUTH DEVELOPMENT

SRI PERUMBUDUR - 602105

Tender Notification No. : RGNIYD/2018-19/Canteen Tender/01 Dated: 17.10.2018

NOTICE INVITING TENDER

Rajiv Gandhi National Institute of Youth Development invites Tender Document from the interested

nationally reputed Indian Organizations/Corporate Agencies to provide Canteen (Restaurant) Services

in the Institute campus for the benefits of the students, residents/visitors of the Institute.

About RGNIYD

The Rajiv Gandhi National Institute of Youth Development (RGNIYD), Sriperumbudur, Tamil Nadu, is an Institution of National Importance by the Act of Parliament No. 35/2012 under the Ministry of Youth Affairs & Sports, Government of India. The RGNIYD was set up in 1993 under the Societies Registration Act, XXVII of 1975.

The RGNIYD functions as a vital resource center with its multi-faceted functions of offering academic

programmes at Post Graduate level encompassing various dimensions of youth development, engaging in seminal research in the vital areas of youth development and coordinating Training Programmes for state agencies and the officials of youth organization, besides the Extension and Outreach initiatives across the country.

The Institute functions as a think-tank of the Ministry and premier organization of youth-related activities in the country. As the apex institute at the national level, it works in close co-operation with the NSS, NYKS and other youth organizations in the implementation of training programmes. The Institute is a nodal agency for training youth as a facilitator of youth development activities in rural, urban as also tribal areas. SCOPE OF THE WORK:

Canteen services exist at the premises of RGNIYD, Sriperumbudur. The tender is intended for the catering services to the Staff, Trainees, Outsourced workers, authorized visitors etc., of RGNIYD, Sriperumbudur. The day to day working of the canteen will be inspected by a Canteen Advisory Committee duly constituted by the Competent Authority of RGNIYD, Sriperumbudur for this purpose.

The contractor is required to supply breakfast, lunch and dinner to the Staff, Trainees, Outsourced workers, authorized visitors etc., of RGNIYD, Sriperumbudur. The contractor is required to supply tea, coffee, snacks, lunch and dinner for official meetings whenever required within the premises. Detailed scope of work is given below along with terms and conditions of the contract.

Canteen Timing: 07.00 hours to 22.00 hours in all working days. If necessary, the canteen shall be kept open during holidays / During Training programmes on holidays or as per the requirements /Instructions of RGNIYD 1. The selected bidder will be provided the following at free of cost during the period of contract:-

i) Kitchen (without Equipments). ii) Dinning hall with Furniture iii) Water for cooking and serving. iv) Electricity for kitchen and Dining hall. v) Bubble water can with water for Dining hall.

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2. The Contractor will provide canteen services to RGNIYD in the premises of RGNIYD Campus. The canteen

contractor is responsible for gas refills, safety, cleaning of utensils, arrangements of provisions; milk etc., at own cost.

3. The contractor will liaise with the designated officer of RGNIYD and report every month to the designated

officers, who are authorized to make checks on activities of the contractor. The contractor shall extend full cooperation and provide necessary information on canteen services/ problems to the designated officers of RGNIYD from time to time.

4. Supervisor, cooks and workers should be young and energetic preferably below 50 years of age with good

physique & enthusiasm to serve the RGNIYD personnel Trainees and others.

5. The contractor shall be responsible for engaging adequate manpower required for providing good canteen service in RGNIYD.

6. The contractor will prior to the commencement of the operation of contract, make available to RGNIYD

the particulars of all the employees who will be Employed, such particulars inter-alia should include age, date of birth, permanent address, profile of health and the conduct report of the employees. The employees should be of good conduct and should not have done any illegal act, whatsoever previously. Contractor should take care of the above things in respect of employees.

7. The employees of the contractor should possess sound health and be free from any diseases, especially

contagious & frequently recurring diseases and they should be in uniform while on duty.

8. The contractor shall be fully responsible for the conduct of his employees and shall ensure that their behavior with the residents, supervisors, officers is always good and cordial. If it is found at any stage that the conduct of any person deployed by the contractor is unsatisfactory the contractor shall have to remove the person concerned and engage a new one within 48 hours of such intimation. The decision of designated officer in this regard shall be final and binding on the contractor.

9. RGNIYD reserves the right to call upon the contractor to remove any person whom RGNIYD finds

unsuitable for services on account of hygiene, health or conduct or any other reason and the contractor will be obliged to comply with the same.

10. All work shall be carried out with due regard to the convenience of the RGNIYD. The order of the

concerned authority shall be strictly observed.

11. The contractor has to deploy manpower for canteen services on holidays including Sundays, according to the requirements of RGNIYD for which no extra cost will be paid.

12. Contractor shall verify character; antecedents of canteen personnel to be deployed in the campus and

furnish names of the personnel deployed with photographs, local address and permanent address for record by RGNIYD and shall notify any change in address.

13. Supervisor/Workers will not be changed by contractor so frequently until and unless so warranted.

14. Sub-contracting of the contract shall not be permitted. In case the contractor is found having sub

contracted this contract, the contract will be terminated without any notice and security deposit will be forfeited.

15. Disputes if any, arising cut of the canteen services contract shall be settled by mutual discussion or

through the channel of arbitration, with jurisdiction at Sri perumbudur.

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16. The contractor will not charge any additional payments to provide the canteen services on holidays,

Sundays and odd hours during RGNIYD functions, programs etc.

17. The canteen services will be monitored by the committee/ RGNIYD designated officer appointed by RGNIYD and the operation of the canteen shall be conducted as per the instructions of the Canteen Committee particularly in selection of the menu, quality and hygiene and prices of food items etc.

18. The contractor shall provide all the three time food (Breakfast, lunch & dinner) and snacks throughout the

period of contract.

19. A Self-declaration by the vendor that they are not black listed by any central & state government authorities should be given along with technical bid failing which the bid stands rejected. A written undertaking that he has cleared all the statutory liabilities viz., EPF,ESI, Minimum Wages etc., of labour contract while he/his firm was dealing with any Government/Semi government/Autonomous bodies/private industries for the last three years.

20. Period of Contract will be 12 months from the date of allotment, extended to subsequent months based

on performance without any increase in the price.

21. Disqualification Clause:

The bidder shall be disqualified

(a) if the bidder or any of its constituent(s) has been blacklisted / banned by any Government Department, Government Agency or Public Sector Undertakings at any time, except in cases where such blacklisting / banning has been withdrawn by competent authority or ceased on the deadline for submission of the bid, for which satisfactory evidence is to be produced.

(b) Any previous contract of the bidder or any of its constituent(s) had been terminated /

rescinded for contractor’s failure by RGNIYD during the period of last 05 years before the deadline for submission of the bid.

(c) The bidder or any of its constituent(s) has been issued a show cause notice for poor

performance / banning / blacklisting or order for suspension of business by the competent authority of RGNIYD.

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ELIGIBILITY CRITERIA:-

1. The Tenderer should have successfully completed the provision of Canteen Services in the last 3

financial year.

2. The tenderer shall have at least two running contracts of providing good Quality canteen services in

any Govt./PSU/reputed firms/Govt. undertaking and shall attach the proof of such contract

agreements/Certificates.

3. The tenderer shall have a yearly turnover of minimum Rs. 25 lakhs and a total turnover of minimum

Rs.75 lakhs in the last 3 financial years.

4. In the last three financial years the tenderer must have completed at least one single similar work of

providing canteen services of Rs.25 lakhs turnover in any Govt./PSU/reputed firm/Govt.

undertakings/Pvt. Institutions.

5. Should possess valid FSSAI License.

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DOCUMENTS TO BE ENCLOSED:-

The following documents are to be submitted along with the Technical bid in a separate envelope.

However, the Tender received without the documents mentioned from Sl. No.1 to 8 given below will be

summarily rejected.

1. Experience/Successful completion certificates in respect of canteen services in Govt./PSU/Govt. under

takings/reputed firms/companies/Private Institutions.

2. Copies of ongoing contract documents of at least two firms as above for last three financial years.

3. Turnover Certificate or Balance sheet certified by Auditor (for last 3 financial years).

4. Earnest money Deposit (EMD) as Demand draft for Rs.20, 000/- in favour of “The Director, RGNIYD”

payable at Sriperumbudur.

5. Copy of Company Registration Certificate.

6. Pan Card of the bidder or bidder’s company

7. Aadhar card of the bidder.

8. Certificate of GST Registration and GST Payment details (for last year)

9. Annexures:- Annexure – I (Technical Bid), 1.1, 1.2, Annexure - II (Schedule of Work), Annexure-III,IV,V.

Other requisite documents to be enclosed:-

10. Income tax return certificates (for last 3 financial years).

11. Copy of FSSAI License.

12. Copy of proprietor ship/Partnership deeds.

13. Any other document’s other than the above.

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TYPE OF TENDER:-

Two Bid System

Tender should invariably be submitted in “Two Bid” system containing two parts as detailed

below, in separate sealed envelopes, duly page numbered and indexed along with self-

attestation on each page.

Bid – I: Technical Bid in one sealed cover/1st envelope; containing Demand Draft of Earnest Money

Deposit (in separate envelope), relevant documents in support of eligibility criteria as

mentioned in our tender document, tender document each page duly signed by the bidder.

Duly filled Technical bid as per Annexure-I, 1.1, 1.2, Annexure-III, IV and Annexure-V.

Bid – II: (Price Bid / Financial Bid) in separate sealed cover/2nd envelope:- containing Duly filled

Schedule of Work/Price Bid as per the format in the tender document.

Instructions to the Bidder:- Interested Canteen Service provider may submit their Tender Document with (ANNEXURE – I to V) in the prescribed format to the following address:

To The Registrar,

Rajiv Gandhi National Institute of Youth Development, Sriperumbudur – 602105, Tamil Nadu.

Envelope containing the Tender Document should be marked as “TENDER FOR PROVIDING CANTEEN

SERVICES” in the top of the left corner of the envelope containing.

Any queries related on the proposal of the Institute Canteen Service, may contact, 044-27163127

Tenderer shall inspect the site to fully acquaint himself about the building and working conditions. The

site may be inspected with the help of Institute officials on any day before submitting the tender.

A Pre-bid meeting shall be held on 27.10.2018, Friday, 2018 at 3:00 PM at Admin Block, during which

participating agencies can have clarifications if any and canvassing in any form will be disqualified.

Price bid once submitted with tender cannot be revised (unless or otherwise negotiated after Opening of bid).

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TERMS & CONDITIONS

1. Earnest Money Deposit (EMD):

Each bid must be submitted together with a Demand Draft for specified Earnest Money

Deposit drawn on any Bank in favour of “The Director , RGNIYD, Sriperumbudur ” payable at

Sriperumbudur towards Earnest Money Deposit (EMD). Cheques will not be accepted. The

Demand Draft towards EMD amount should be kept in a separate envelope along with

Technical bid. NSIC Certificate holders exempted to pay EMD amount, for exemption bidder

should submit the copy of valid NSIC certificate with the tender.

Earnest Money deposit for unsuccessful bidder shall be refunded within 60 days from the date

of finalizing the tender. In the case of successful tenderer, earnest money deposit will be

adjusted towards the Security Deposit or it may be forfeited in case the successful tenderer

refuses to accept the award of contract or fails to complete the required formalities and

occupy the premises within the specified and permitted time/ delay in starting the actual

operation beyond the permitted time. No bidder shall be permitted to retract the bid. In the

event of dispute between the bidder & Institute, the dispute shall be decided by Registrar,

RGNIYD, Sriperumbudur. The decision in this respect shall be final and binding on all persons

offering bids at the auction. The bids offered in any other manner except hereto before

mentioned shall not be considered.

2. Security Deposit:

Successful tenderer should deposit a sum of Rs.30,000/- (Rupees Thirty thousand only) as

Interest free Security deposit and the same will be returned without interest after the

Successful completion of contract period and after key(s) of the occupied building is handed

over by the occupant by vacating the restaurant. Refund will be subject to full settlement of

dues payable to RGNIYD and adjustment against damages, if any, or any other amount

payable.

3. Evaluation Criteria:

a. Technical Bid Evaluation :- Technical bid will be evaluated based on the technical bid submitted by the format (Annexure-I) and Eligibility criteria mentioned in this tender document.

Financial bid will be opened only for those who qualify Technical Evaluation Bid.

b. Financial Bid Evaluation :-

The Financial Bid will be evaluated based on the rates quoted by the tenderer for Schedule

“A” (Annexure-II).

The controlling items for deciding the lowest offer are the rates of Sl. No. 1,2 and 3 and 6 to

14 of Schedule “A” (Annexure-II). The lowest offer will be decided based on the total of the

rates quoted by the tenderer for the above Controlling items.

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In the Financial Bid, if two are more tenderer have quoted the same rate the past performance of the bidders will be taken for consideration In awarding the work.

The decision of the Competent Authority for the allotment of Canteen will be final and binding

on the bidder.

RGNIYD may going for negotiation of rates with the L1 Tenderer if the rates quoted are found

to be not reasonable / on the higher side.

4. Tenderer in his own interest, can inspect the proposed premises / place before submitting

tender.

5. The L1 tenderer shall obtain necessary license as required by Govt. authorities/ statutory

authorities for running the proposed canteen.

6. The tenderer as already mentioned The technical bid with credentials ( Experience certificate,

Turnover etc.. along with Signed tender document, EMD, Annexure-I, III and IV shall be kept

in a separate cover and The Financial Bid (i.e) Schedule “A” (ANNEXURE – II) duly filled and

signed shall be kept in another sealed envelope . The two sealed covers of Technical and Financial Bid

shall be kept in one larger envelope and sealed with inscription on the top left side “Tender for

Canteen” and to be submitted in the Tender Box available in the Admin Block, RGNIYD,

Sriperumbudur on or before 3:00 pm on 09.11.2018, Friday. The Institute shall not be

responsible for any loss or delay in receipt of the tender sent by post/courier. The tenderer's

name, address, phone number, mobile number and e-mail id, if any shall be written on the left

side of the sealed cover, without fail.

7. The technical bids will be opened on the same day 09.11.2018, Friday at 3:30 pm, in the

presence of those bidder who wish to be present. For any failure in intimation due to

incomplete/incorrect address/phone no./e-mail id etc. or otherwise, Institute shall not be

responsible. It shall be the primary duty of the tenderer to enquire and attend the

proceedings.

8. The Schedule of Work /Price bid of the technically qualified bidder will be opened on a date

intimated to the successful bidder only.

9. Successful bidder shall complete all formalities within 15 days’ time including remittance of

security deposit and execution of Contract Deed prescribed by Institute and shall start his

business within 15 days from the date of award of work. On failure to commence business

within the said 15 days, the Tender shall stand cancelled and the loss suffered by

Institute in this regard shall be appropriated from the Earnest money/Security Deposit

deposited by the Tenderer.

10. The Canteen premises allotted shall be utilized for running the specified business/trade only

and shall not be used for any other purpose/business without the written consent of Institute.

The Contract granted shall not be Sub-contract either fully or in part to any third parties.

11. Canteen shall be run effectively and shall not be closed without intimating Institute.

Canteen shall not be kept open beyond the specified timings.

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If the Canteen remains closed for more than 7 days without prior permission from The Registrar, RGNIYD, it will be presumed to have been closed down and shall be considered as violation of agreement. In such cases, notice period of one month shall not be applicable and as such the fresh proposals will be invited for the Canteen and the loss will be recovered from the first Successful bidder until taken over by the succeeding Successful bidder.

12. The Price of goods proposed to be sold or the fee for the services to be rendered shall be fixed

at nominal rate and final rate will be fixed based on mutual concern between Institute and the

successful bidder. The price list should be displayed (size 5 ft x 3ft) in front of the Restaurant

Premises. The successful bidder shall not charge excess of the rates approved by the Institute.

The rates once decided should be strictly adhered to and cannot be changed under any

circumstances without prior approval of the Institute and approval should be displayed.

13. The Successful bidder will neither store nor trade in any psychotropic drugs/material,

Liquor, Beedi, Cigarette, Pan Masala etc. The successful bidder shall also ensure 'NO

SMOKING' inside the premises and will also display "No Smoking" sign board in the allotted

premises and he and his/her employees if any will always observe good behavior and

courtesy towards the customers.

14. Compliance with the various statutory requirements, norms and rules and regulations

prescribed will be the responsibility of the successful bidders including the financial

implications thereof. The successful Tenderer, before the commencement of business, shall

timely obtain all licenses such as Trade License/appropriate License and all ancillary licenses/

permissions/ clearances that may be required to be obtained by the Successful bidder from

any authority/authorities at their own cost for the operation of the outlet. The successful

tenderer shall solely be responsible to ensure and keep such Licenses valid throughout the

Contract period.

15. The successful tenderer or his employees shall maintain harmony in the Institute and shall not

indulge in any illegal activities in the Institute/Hostel premises .In case of any such event

/activities detrimental to Institute's interest/decency/morality etc., the Institute shall have the

right to terminate the agreement immediately.

16. All taxes and Government levies as applicable from time to time, will be burned by the

contractor.

17. No additions/alterations are to be carried out in the Premises without the prior permission

of Institute. Additions/alterations, if done, are to be of temporary nature and should be

removed at the time of the contract period expiry.

18. Model Agreement will be provided by the Institute for execution to the successful tenderer

on allotment. Agreement shall be furnished in Non Judicial Stamp Paper of Rs.100 by the

successful bidder at his own cost, within 15 days from the issue of allotment letter along

with other documents/payments, failing which penalty as mentioned will be imposed.

19. The successful bidder shall not employ any child labour (s) in Contravention of the LABOUR

EMPLOYMENT ACT, 1970. THE SUCCESSFUL BIDDER WILL BE FULLY RESPONSIBLE FOR

IMPLEMENTATION OF LAWS RELATING TO LABOUR, RESTAURANT & ESTABLISHMENT,

MINIMUM WAGES, ESI, P.F. & WORKMEN COMPENSATION ETC. The successful bidder shall

be responsible for the payment of wages and allowances to his staff as per Minimum Wages

Act of Labour Law, in force and all statutory dues to the persons employed by him (If

applicable)

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20. The Public Premises (Eviction of unauthorized occupants) Act, 1971 will be applicable to

allotment of Canteen.

21. Safety standards should be maintained. Fire extinguishers (2 Kg & 4.5 Kg dry type), sand

buckets, should be installed in accessible places and should be in working conditions. List of

emergency number should be displayed in a prominent place. First aid measures should also

be available for emergencies at bidders cost.

22. Any tenders /documents received after the mentioned time is liable to be summarily rejected.

This is only an invitation for receipt of tenders and there is no commitment on the part of

Institute for the allotment.

23. As per the directions of the Government of India, the successful bidder shall facilitate with a

swipe payment machine and shall also provide the UPI based payment system. The Successful

bidder shall further display its VPA (virtual payment address) or Q-Code on the display board

to enable the consumers makes the payments via UPI App (BHIM or equivalent) apart from

cash payment.

24. The Institute reserves the right to cancel the tender without assigning any reasons there for.

25. The Canteen is solely meant for use by the Staffs, Residents, Students, Visitors, and Workers

under contractors of the Institute. However, all the workers of the Canteen shall invariably

carry their ID cards & overcoat (provided by their employer), shall be produced to the security

personnel and other Institute authorities, whenever asked for. Food handlers should

medically fit to work, food handlers should wear hairnet and gloves.

26. The Canteen will be on Non-Exclusive basis and RGNIY has a right to open any other canteen

of same kind within the premises as per the discretion of the competent authority. . The

successful tenderer shall not be entitled to raise any objection or claim for any deduction in

contract period, and security deposit in case some other Canteen is constructed in the

Institute campus or in case there comes in existence any authorized Canteen. The Successful

bidder shall equip the Canteen for running the business to the satisfaction of the Institute

authority and shall display the articles in presentable manner.

27. If any complaint is received on substandard quality, Competent Authority (Quality Control

Committee) or any other officer authorized by the Institute may seize the whole stock or part

thereof and order the destruction there of Complaint/Suggestion Register have to be kept

and should be available to all customers. Branded groceries only allowed to use in the

canteen. Cook always use refined sunflower oil for making oil foods.

28. Canteen Employees should not use the premises as residence. Use of space beyond official

timings approved should be only for special purposes like receiving of goods, disinfestations,

inventory, any institute function etc.,

29. Proper receipt/bill of each transaction should be provided to the concerned user. Whenever the institute authority demands for the monthly sales details, the successful bidder should produce the detail.

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30. The waste generated from canteen must be disposed of at the solid waste collection pits

reserved for Canteen at RGNIYD Campus by the successful bidder before closing of each

business day and cleared at sufficient intervals during the day. The Successful bidder shall not

dump any empty packing, baskets or any material and in specific plastic articles on the roof or

in the open space outside the premises not allotted to him/her and shall be responsible to

maintain all reasonable standard of cleanliness and hygiene in the restaurant & the

surrounding areas and disposal of garbage, in default a fine up to Rs.1000/ - can be imposed

on the successful bidder by Institute.

31. The successful bidder shall be responsible for the repair of canteen if required, during the

Contract period with prior permission from Institute.

32. The employees of the successful bidder should possess sound health and be free from any

diseases, especially contagious and frequently recurring diseases and the proof for the same

should be given by registered medical physician and they should be in uniform while on duty.

33. The contractor shall be solely and exclusively responsible to employ the required staff for his

canteen services at RGNIYD and bear all costs for the payment of wages and allowances as

per Minimum Wages Act of Tamil Nadu, and make contributions to PF, ESI and all statutory

dues for the persons employed by him for providing the Canteen Services. The contractor

shall ensure that all the workers get minimum wages and other benefits as admissible under

various labour laws such as EPF, ESI and any other Acts/laws as applicable. The contractor

shall be further responsible for proper discipline of the employees engaged by him and their

work besides observing other obligations. No child labourers shall be permitted by RGNIYD

under this contract. Further the contractor shall be responsible to pay all the dues of

employees, as well as statutory dues applicable under labour laws. In the event there is any

violation of any contractual or statutory obligation regarding the personnel / labour, the

contractor shall be responsible and liable for the same. Further, in the event of any claim,

action or suit is instituted against RGNIYD, the contractor shall be required to reimburse to

RGNIYD any payment made under such orders or judgments of any competent authority.

RGNIYD shall also have right to deduct the amount from the payment due to the contractor.

34. The Contractor will, prior to the commencement of the operation of contract, make available

to RGNIYD the particulars of all the employees who will be employed, such particulars inter-

alia should include age, date of birth, permanent address, conduct report (from some

renowned persons) and profile of the Health Status of the employees should be enclosed. No

employee should be in underage of 18 years and documentary evidence should be provided

by the contractor.

35. The contractor shall be responsible to maintain the equipment and other articles supplied by

the RGNIYD in good condition. In case of any damage, he shall be responsible to carry out the

repairs without any delay to avoid any interruption in service. Cost of repairs shall be borne

by the contractor him-self. In case of theft or damage, contractors shall replace the items lost,

broken or damaged with new items of the same quality at his own cost and expense.

36. RGNIYD shall in no way be responsible for any default with regard to any statutory obligation

and the contractor will indemnify RGNIYD in case of any damage or liability, which may arise

on account of action of contractor.

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37. Care must be taken to ensure while carrying out the work that no fittings, fixtures, furnishings

are damaged. Any damages done to the same or to any other property of RGNIYD, the

contractor shall repair/replace the same at their own cost, failing which the same will be got

done at their risk and cost. The decision of the designated officer for this purpose shall be

final which will be binding on the contractor.

38. All work shall be carried out with due care with regard to the convenience of RGNIYD. The

orders of the concerned authority shall be strictly observed.

39. The Contractor shall suggest a menu of Breakfast, Lunch and Dinner for all the days in a week

and shall also furnish his quotations/rates after checking various items listed in Annexure G

and give rates in the financial bid for the same. Since the Canteen is basically meant for

Faculty, Staff, Trainees, etc., of RGNIYD the charges shall be kept at the minimum. The

contractor should maintain the weight in grams in all his food stuff according to the standard

weight in any of the reputed canteen service.

40. No minimum guarantee will be furnished to the contractor towards consumption of food

items. He is advised to maintain the highest quality at the minimum possible prices so as to

attract the maximum no. of Faculty/Staff/Trainees/Students to avail canteen services.

41. The payment towards hospitality bills of RGNIYD office shall be released on a monthly basis

after scrutiny of authorization for supply and the prices offered by the contractor. Any supply

of food items without proper authorization by the designated authority of RGNIYD will not be

paid for.

42. All statutory obligations under various laws from time to time will have to be met by

contractor for which no extra payment shall be made to him at any time during the

contractual period.

43. The contract shall at all times indemnify and keep indemnified the head of the office and its

officers, servants and agents for and against all third party claims whatsoever including but

not limited to property loss and damage, personal accident, injury or death of / or property or

person of any sub contract and/or the servants or agents of the contractor any sub –

contractor (s) and/or the owner and the contractor shall at his own cost and initiative at all

times, maintain all liabilities under Workman Compensation Act / Fatal Accident Act, Personal

Injuries, Employees State Insurance Act, PF Act and/ or their Industrial Legislation form time

to time in force.

44. Income Tax (TDS) as applicable at prevailing rate will be deducted at source. Payments will

normally be made within 30 days of the submission of any bill through NEFT. However, in the

event there is any query, objection or dispute with regard to any bill or a part thereof, the

contractor shall not be entitled to any interest to be paid for late payment till such time that

the query, objection or dispute is resolved. The contractor will be entitled for payment of

amount as agreed by RGNIYD per month after deducting TDS as per the existing. The payment

shall be made by RGNIYD every month on presentation of bill for such payment by the

contractor in the first week of each succeeding month. The bill should be accompanied by

such certificates as RGNIYD may prescribe form time to time.

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45. As per RGNIYD policy, payments would be rounded off to the nearest higher rupee and i.e.

50 paise or above will be rounded off to the nearest higher rupees and paise less than 50 will

be ignored.

46. The workmen employed by the contractor shall be directly supervised and controlled by the

Contractor, and shall have no relation whatsoever with RGNIYD. RGNIYD shall have no power

to control or supervise such workmen or to take any action against them except as

permissible under law. Such workmen shall also not have any claim against RGNIYD for

service or regularization of services.

47. The work executed shall be to the entire satisfaction of Canteen monitoring

Committee/Competent Authority of RGNIYD.

48. The contractor shall ensure that either he or his representative is available for proper

administration and supervision at the works.

49. RGNIYD shall in no way be responsible for any default with regard to any statutory obligations

and the contractor will indemnify RGNIYD in case of any loss or damage or liability, which may

arise on account of action of the contractor.

50. In case of L-1 becomes more than one, then the past performance, annual turnover, will be

the criteria for selection and it would be at the sole discretion of the RGNIYD. .

51. The contractor is required to furnish his staff deployment pattern for efficient running of the

canteen services with details of number of supervisors, cooks and cleaners (both male and

female) and the contractor will bring their own tools, cookers, hot boxes, steam boxes,

trolleys, equipment, utensils, plates, jugs etc., in sufficient quantity required to maintain the

canteen services.

52. If any relative of the tenderer is an employee of the RGNIYD, the name, designation and

relationship of such employee shall be intimated to the Registrar, RGNIYD in writing while

submitting the tender. RGNIYD reserves the right of selecting/rejecting any tender without

assigning any reason.

53. The contract will be awarded on the following basis:

Duly filled in tender document by the tenderer in all respects without deviation.

Tenderer agreeing to accept the terms and conditions of the tender and further advice, if

any by RGNIYD Management even after selection.

Duly attached specified EMD (returnable after the expiry of contract for selected

vendor/returnable for unsuccessful vendor after completion of tender process) along with

tender document.

Agree to provide the Best quality food at RGNIYD Canteen without any lapses, allowing

RGNIYD Canteen Advisory Committee to monitor from time to time to ensure the

effective service by the contractor.

Duly attached clientele list, information on annual turnover and availability of necessary

valid documents for the amount quoted for food in the financial bid.

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L1 rate quoted by the tenderer is not the only criteria for selection but also the

recommendation made by Canteen Advisory Committee taking care of all the above

criteria in all respects for finalization of the tender. Post tender correspondence will not

be entertained in this regard.

54. The contractor will liaise with the designated officer of RGNIYD and report every month to the

designated officers, who are authorized to make checks on activities of the contractor. The

contractor shall extend full cooperation and provide necessary information on canteen

services/ problems to the designated officers of RGNIYD from time to time.

55. Supervisor cooks and workers should be young and energetic preferably below 50 years of

age with good physique & enthusiasm to serve the RGNIYD personnel and others.

56. The contractor shall be responsible for engaging adequate manpower required for providing

good canteen service in RGNIYD.

57. Successful bidder will follow the menu prescribed in the Annexure-G of this tender.

58. The contractor should provide cool-drinks, juices (tetra pack), Branded packed snacks,

biscuits at MRP.

59. The contractor will prior to the commencement of the operation of contract, make available

to RGNIYD the particulars of all the employees who will be Employed, such particulars inter-

alia should include age, date of birth, permanent address, profile of health and the conduct

report of the employees. The employees should be of good conduct and should not have

done any illegal act, whatsoever previously. Contractor should take care of the above things

in respect of employees.

60. The contractor shall be fully responsible for the conduct of his employees and shall ensure

that their behavior with the residents, supervisors, officers is always good and cordial. If it is found at any stage that the conduct of any person deployed by the contractor is unsatisfactory the contractor shall have to remove the person concerned and engage a new one within 48 hours of such intimation. The decision of designated officer in this regard shall be final and binding on the contractor.

61. The price bids of technically qualified bidders only will be opened.

62. Penalty Particulars:- In case of violation of Terms and Conditions of Tender the following

penalties will be Imposed to the bidder.

Particulars Penalty Amount(Rs.)

1 Non availability of food items during the working hours. Delay in the supply of food.

Rs.1000/- per incidence.

2 Violation of canteen employee’s dress code (uniform, ID Card, hairnet and gloves).

Rs.500/- per employee per day.

3 Usage of unbranded groceries in kitchen. Rs.2500/- per incidence

4 Canteen employees reside inside the institute without prior approval.

Rs.1000/- per employee per day.

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5 Bad Quality of Food, Insects found in the food items Rs.2500/- Per incidence.

6 Improper cleaning and maintenance of Canteen area Rs.2000/- per incidence

7 Usage of Other than canteen premises Rs.2000/- per incidence

8 Violation of Canteen Menu Rs.1000/- per incidence

VACATION / TERMINATION NOTICE

63. Notwithstanding anything contained in the conditions above, the licensor shall be at liberty

to terminate this contract by giving 30 days clear notice ending with the expiry of that

month of contract without assigning any reason whatsoever. However, the successful bidder

may terminate this contract by giving 60 days clear notice ending with the expiry of the

month of contract. In this case he/she will be debarred for participating in the tender process

of all the commercial sites subsequent to his/her vacation notice for 2 years and 50% of the

Security deposit will be charged/deducted. (including the cost of re-tendering).

63.1 The successful bidder shall not transfer or sublet the canteen in whole or any

part of the premises. On cancellation of Contract period, the canteen shall be vacated by

the successful bidder immediately by seven days from the date of issue of notice in writing

by the Institute. The Institute shall take immediate possession of the canteen and make

alternative arrangements to run the same immediately. If any material or fitting belonging

to him/her are not removed by him immediately as directed by the Institute, these will

become the property of the Institute

The Successful bidder/Institute will be at liberty to terminate the contract of the allotted

premises and also forfeit security amount and by giving 10 days’ notice to the tenderer/

allottee for any breach of the Terms & Conditions of the Tender Document/Agreement

besides also on the following grounds and RGNIYD decision is the final and binding:- [

a) Sale or storage of banned drugs/alcoholic material/items, narcotics and psychotropics

substances within RGNIYD Campus.

b) Sale of substandard goods/overcharging of price more than MRP or rates approved by

the Institute.

c) Indulgence in any illegal activity/occupation/illegal groupism or gathering/allowing

anti-social elements to use the allotted premises for any other purpose, other than the

purpose for which premises have been allotted.

d) To indulge in blocking of any Institute building/properties or officer/official and

demonstration or taking out procession within the Institute premises.

e) No child labour/Minor should be employed by the successful bidder in any case. The

successful bidder shall not appoint any employee without proper police identification/

verification and shall supply full details of the persons employed by him/her to the

Security Office as and when required. Such details should be displayed at the restaurant

by the successful bidder.

f) The successful bidder shall strictly observe and follow all the orders and instructions

issued by the Institute from time to time.

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ARBITRATION

64. As far as possible, dispute shall be settled mutually. In the event of any unsettled disputes or

difference relating to the interpretation and any other disputes arising after the issue of

LOI/Allotment Order and during the execution of the restaurant, it has to be referred to the

Estate office in written document. If the dispute has not resolved within 30 days, then the

dispute has to be raised to The Registrar in written document. Even then, if it is not resolved

within 15 days by The Registrar then it may raise to Director in written document. If the

dispute has not resolved by Registrar within 30 days of their arising by the Institute, they shall be

referred to a sole arbitrator to be appointed by the Director of RGNIYD. The governing law in

this regard will be The Arbitration and Conciliation Act, 1996 of India. The venue of the

Arbitration will be Sriperumbudur. Further, disputes if any, that may arise at any point of time,

shall be subject to Sriperumbudur jurisdiction only.

VACATION OF THE PREMISES AFTER EXPIRY/ REVOCATION OF CONTRACT

65. The successful bidder shall handover the key of vacant restaurant of the premises to the

Institute after the expiry or revocation of the contract. In case, the successful bidder fails to

hand over the key of vacant canteen after expiry of contract period, he will be liable to pay 5

times of security deposit after the contract period has expired unless it is extended by the

Director, RGNIYD In case of non-deposit of the fine as above, the same is liable to be deducted

from the security deposit. In such case successful bidder shall be governed by the P.P.

Act,1971.

66. The successful bidder shall permit access to the Director or his nominees, at all reasonable times

for the purpose of inspecting the premises and the trade or business carried therein.

67. The Registrar, RGNIYD reserves the right to modify, impose or relax any clause in the terms

and conditions. In case of breach of any of the terms and conditions of this contract, the

Institute may revoke this contract and forfeit the security deposit and the successful bidder

shall thereupon forfeit all the rights here under, and shall remain liable for any sum then due,

from him and also for any damage or loss which maybe caused to the licensor by reason of

such default or for making any alternative arrangement for running the said premises.

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RAJIV GANDHI NATIONAL INSTITUTE OF YOUTH DEVELOPMENT

SRI PERUMBUDUR – 602 105

TENDER NOTICE

TENDER NO. RGNIYD/2018-19/Canteen Tender/01 Date: 17.10.2018

ANNEXURE – I

PART – A (TECHNICAL BID) (To be submitted in a separate sealed envelope but to be kept inside a larger size outer envelope)

Important Note: (1) Bidders are cautioned that the tabular statement given below is the application

format for Technical bid. Hence there should NOT be any indication either in this tabular statement

or in the enclosures to this tabular statement regarding Price Bid or any other commercial

consideration under this contract.

(2) All information called for in this Application format should be furnished against the relevant

columns in the format. If the information is furnished in a separate sheet enclosed with the technical

bid, this fact should be mentioned against relevant column(s). If any particulars/ query are not

applicable in case of the applicant bidder, it should be stated as “Not Applicable”.

Sl.No. Description Information

1 Do you unconditionally agree with all Terms

and Conditions stipulated in the tender

Document?

Yes/No

2 Have you furnished Documentary evidence/

proof in support of compliance with the basic

eligibility conditions stipulated in the tender

document

Yes/No

4 Details of Earnest Money Deposit (EMD)

remittance

Amount: Rs.:

DD Number :

Date :

Name of Bank :

Payable at :

5 Name and Address of the Applicant/ bidder

with Telephone/ Fax/ Mobile and Mail ID

(Attach in a separate sheet with self-attested

passport photo)

6 Registration/ Incorporation Particulars

(Please attach attested copies of documents of

registration/ incorporation of your firm/

Company as required under business law)

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7 Legal Status of the bidder (In the case of

Partnership Firm, authenticated copy of

Partnership Deed, in the case of Private or

Public Limited Company authenticated copy of

Memorandum and Articles of Association and

in the case of Proprietary concern, Proprietary

Firm Registration Certificate should be

enclosed as documentary proof)

8 Bio data or Profile containing name,

educational qualifications, occupation and

postal address of Proprietor / Partners/

Directors/ Managing Director/ Chairman and

Managing Director ( please use separate sheet

if found necessary)

9 Name, designation and Phone number of

persons authorized to sign the documents on

behalf of the Proprietary concern/ Partnership

Firm/ Private or Public Limited company

(Please attach Power of Attorney /

authorization for signing the document. In the

case of Proprietary concern bidder may submit

attested copy of the PAN card / Election

Commission Card / Passport of the Proprietor

and authorized signatory in case of proprietor

is not signing the tender document)

10 Name and Designation of the Contact Person/

Representative/ Manager of the Agency/ firm/

company with mobile number & email ID

11 Annual Turnover during the last three years.

(Copy of the Annual Accounts duly certified by

the Chartered Accountant to be enclosed)

Year Annual Turnover of the

bidder from Similar

Business (Rupees in Lakhs)

2015-16

2016-17

2017-18

12 Average Turnover in last three years from

similar business

Rs. in lakhs

13 Total experience (years/ months)

14 Have your firm/ company ever changed its

name any time? If yes, provide the previous

name and the reasons there for?

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15 Have you or your constituent ever left the

contract awarded to you incomplete? If so,

give name of the contract and reasons for not

Completing the contract.

16 Income Tax Permanent Account Number

(Copy of PAN Card to be enclosed)

17 Income Tax Assessment Completion

Certificates/ Assessment Orders for the

financial years 2014-15, 2015-16 and 2016-17

(In the event of assessment of the years

indicated having not been completed the

certificate of the latest assessment completed

may be enclosed and the reasons for non-

completion of the assessment for the required

years may be indicated)

18 Have you registered under Employees State

Insurance Corporation Act (ESI) Act? If so,

enclose copy of the registration certificate.

Also provide a copy of latest remittance made

by your agency/ firm/ company

19 Copy of the statement of returns, if any, filed

with ESI for the financial year 2017-18

20 Have you registered under Employees

Provident fund (EPF) Act? If so, enclose copy

of the registration certificate. Also provide a

copy of latest remittance made

by your agency/ firm/ company

21 Copy of the statement of returns, if any, filed

with EPF for the financial year 2017-18

22 Goods & Service Tax (GST) Registration Number

(Proof to be attached) for the restaurant to

which GST is mandatory.

23 Copy of Service Tax/GST Returns for the last

three years i.e., 2015-16, 2016-17 and 2017-18

along with assessment orders. (In the event of

assessment of the years indicated having not

been completed the certificate of the latest

assessment completed may be enclosed and

the reasons for non-completion of the

assessment for the required years may be

indicated).

24 Name and address of your banker

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25 Present Place of Business

26 Any other information, document which may

help Institute in assessing your capabilities,

may be enclosed. The bidder may add any

further information that he considers relevant

for the evaluation of their bid. The bidder may

attach catalogue and other Annexure that

would help in providing quality food and

Services.

27 Details of quality certifications, if any, obtained

viz., ISO 9001-2000, FSSAI, HACCP etc., (Proof

to be attached)

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TECHNICAL BID - Annexure 1.1

LIST OF PRESENT CLIENTS (Tenders not accompanied by this information & documents in support of the same will summarily be

rejected) This is major criteria and list must contain services for past 3 years.)

Clients Name,

Client Phone Period of Contract Contract

& Address of No. of S. No. Contact No. & Value per

present

Persons

Address

Year canteen From

To

Note: Please tick mark at any above address for the evaluation process. Before selection tender committee may visit present clientele premises after taking due permission.

Place: Signature of the Tenderer Date.

Name of the Tenderer:………………………….

Company Seal………………………………

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TECHNICAL BID - Annexure 1.2 LIST OF PAST CLIENTS

(from the date of Provision of this Service by the Tenderer OTHER THAN PRESENT CLIENTS)

(Tenders not accompanied by this information shall be summarily rejected as clientele forms the

main criteria for Technical Competency)

No. of Period of

Name of Persons

who

Contract Contract

S. Clients Name & Contact availed Reason for

Value, if No. Address Person & Catering

Termination

From To any

Ph. No. services at

a time

Place: Signature of the Tenderer Date.

Name of the Tenderer:………………………….

Company Seal………………………………

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DECLARATION

I/ we hereby certify that the information furnished in this tender document is complete and

correct to the best of my knowledge.

I/ we understand that furnishing of false information could result in disqualifying for the award

of the contract.

I/ We also authorize the Institute or its authorized representative to approach individuals,

employers, firms and corporation to visit the works completed by us in the past or are in

progress at present, to verify the competence and general reputation.

I/ We do hereby offer to perform and execute the contract in conformity with terms and

conditions of the contract.

I / We agree that the acceptance of any tender shall be at the sole and absolute discretion of

the Institute and they do not bind themselves to accept the lowest tender or any tender and

may reject any or all tenders received.

Signature of the Bidder :

Name of the Bidder :

Seal of the Bidder :

Place:

Date:

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ANNEXURE – II

Schedule- “A” -- (PRICE BID / SCHEDULE OF WORK)

(To be submitted in a separate sealed envelope but to be kept inside the larger size outer envelope) To be submitted under the letter head of the bidder

Name & Address of the Bidder with contact nos.:

Bidders must fill all the columns in the following table if any item left blank then the price bid will be rejected

Schedule of Work

S.No. Details Item of the Menu Rate Rate in Words

1 Break Fast

i. Idly (4) (with chutney & Sambar) + Vada + Tea/Coffee

ii. Pongal (300 grams), Idly (4) (with chutney, Sambar) + paruppu Vadai + Tea/Coffee

iii. Poori (3Nos) with Potato/Chenna + Vada + Tea/Coffee

iv. Idiyappam (4) + paruppu Vadai with Kuruma / Chenna + Tea/Coffee

v. Upma (300 grams) + Vada,(chutney,sambar) Tea/Coffee

vi. Dosa (4 pieces)+vada(chutney,sambar) + Tea/Coffee

vii. Set Dosai(2 Sets) with Vadai Karry +Tea/Coffee

2 Lunch

i. Chapathi/parota/naan/pulka + White Rice + (Sambar/More kzhalambu /Karakhzmbu + Poriyal + Kootu + Rasam + Buttermilk+appalam+pickle (OR)

ii. Sambar Rice + Variety Rice + Curd Rice + Appalam &

Raita , Pickle (or) Veg Biriyani + Chappathi,kuruma + Curd rice.

2A Extra

Items

i. Extra for Chicken gravy / fry for 5 (pieces) – 1cup

ii. Extra for Egg curry (or) Omelet

iii. Bread omelet (2 sets)/ Bread Jam (2 sets)

3 Dinner Parotta/ Chapathi (3 pieces) with kuruma or

Dosai(4) or Idly(5) with Chutney and Sambar

4 Evening

Snacks

Bonda/Bajji/Samosa(1piece)/Kuzhi paniyaram (2pieces)

(with chutney)/ medupakkoda-50 grams

5 Tea/Coffee

Executive Package

6 Break Fast Idly/Dosa/Pongal/Upma/Poori (Any 3 items) with Chutney/Sambar/Potato Masala + Tea/Coffee

7 Lunch Soup + Chappathi/Roti + Seasonal Veg Curry – 2 Nos

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(1 Dry & 1 Semi Gravy) + Veg Biryani/ Pulao + Yellow Dal/Rajma + White Rice + Sambar + Rasam + Curd + Pickle + Pappad + Salad (Cucumber/Onion/Tomato/Carrot) + Sweet + Cut Fruits + Ice Cream)

8 Dinner

i. Chappathi/Roti/Yellow Dal/Rajma

ii. Veg Pulao/Raita

iii. Idly with Sambar/chutney

iv.Curd Rice with Pickle + Banana

Standard Package


10 Lunch


ii. White Rice + Sambar + Rasam + Butter Milk + Seasonal Veg Curry – 2 Nos (1 Dry & 1 Semi Gravy) + Pickle + Pappad + Banana /Sweet

11 Dinner


ii. Veg PulaoRaita

iii. Idly with Sambar/chutney

iv. Curd Rice with Pickle/Banana

Students Package


13 Lunch White Rice + Sambar + Rasam + Butter Milk + Seasonal Veg Curry – 1 No (Dry & Semi Gravy) + Pickle + Pappad + Banana/Sweet

14 Dinner Chappathi/Roti /Yellow Dal/Rajma

Curd Rice with Pickle

High Tea

15 High Tea Tea/Coffee + Pastry – 1 No + Fried Cashewnuts (5pieces) + Samosa/Bonda/Masal Vada – 2nos with Chutney + Cookies/Biscuits – 4 nos.

16 Break Fast Idly/Dosa/Pongal/Upma/Poori (Any 2 items) with Chutney/Sambar/Potato Masala

17 Mini Lunch Chappathi – 2nos with Kurma + Variety Rice (Sambar Rice/Lemon Rice/Tam Rice) with Pappad + Curd Rice with Pickle

GST will be applicable as per norms of GOI. As per Annexure-V menu to be followed by the bidder

Note: The controlling items for deciding the lowest offer are the rates of Sl. No. 1,2 and 3 and 6 to 14 of Schedule “A” (Annexure-II). The lowest offer will be decided based on the total of the rates quoted by the tenderer for the above Controlling items.

The contractor should provide cool-drinks, juices (tetra pack), Branded packed snacks, branded biscuits at MRP.

Place : Signature of the Tenderer Date : Name and Designation of Signatory. Company Seal

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ANNEXURE – III

PROFORMA FOR SELF-DECLARATION

I,............................................................................. S/o. Shri……………………….…………….....…………………

R/o............................................................... Police Station...................................................................

District.................................................. Director/Contractor/Partner/Sole Proprietor (Strike out the

work which is not applicable) of (firm/Contractor/Company) ................................................................

do hereby declare and solemnly affirm that:

(i) I am/my firm/company is not blacklisted by Union or any State Govt. / Organization.

(ii) No individual/firm/companies blacklisted by the Union or State Government or any

partner or shareholder thereof, have any connection directly or indirectly with or has any

subsisting interest in business of my firm.

(iii) I am or my partners are not involved / convicted in any criminal case/economic offence

and no criminal case/economic offence is pending against me or my partner in any court

of Law/Registered with police.

(iv) No individual who is dismissed / terminated from RGNIYD or any Govt. body is

employed in my Restaurant / firm company.

Dated: ..............……..

Deponent ………………….….……

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Annexure- IV (to be filled and submitted by the Bidder with Tender Document)

To

Rajiv Gandhi National Institute of Youth Development Ministry of Youth Affairs & Sports Sriperumbudur- 602 105

Sir/Madam,

1) I/We the undersigned (hereinafter known as “The Contractor”) hereby apply for grant of

contract for running the Canteen at RGNIYD Campus, Sriperumbudur.

2) I/We have gone through all the Terms and conditions and also the schedule of items as

enlisted by you in your Notice Inviting Tender for the subject under reference.

3) I/We, hereby confirm that we have understood all the Terms and Conditions and confirm

my/our commitment to abide by them. In case of any discrepancy/dispute or wrong/incorrect nomenclature in the schedule, the decision of RGNIYD shall be final.

4) I/We also confirm my/our commitment to provide the material as enlisted in schedule of

item with your Notice Inviting Tender under reference.

5) I/We have experience of………..years for running Canteen satisfactory service in a

Government Sector/PSU/Educational Institutions/ Private Institutions at places/offices at:

(a) (b) (c)

6) I/We enclose herewith Experience Certificate (……..in No.) duly signed by

Principal/Director/Manager of …………………………………. Company/firm.

7) I/We enclose herewith a DD bearing DD No………. dated ………… Of …………………………… Bank…………………… Branch for Rs.20,000/-. I/We understand that the amount will be forfeited, if the applicant who is awarded the contract refuses to accept the contract.

8) I/We understand that I/We shall have to deposit a Security Deposit of Rs.30,000/-as refundable security deposit in favour of RGNIYD before signing the “Agreement” in case I/We awarded the contract. This deposit will not bear any interest and shall be refunded on expiry/termination of contract after adjusting dues (due to damages/cancellation/termination), if any.

9) In case the contract is awarded to me/us, I/We shall sign an agreement within 10 days (on

a non-judicial stamp paper of prescribed value) of the receipt of the letter awarding the contract.

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10) I/we undertake to pay all the dues in respect of wages, EPF, ESI and other statutory obligation to my employees (deployed at RGNIYD) according to the enactments of State and Central Govt. The rates quoted by me/us are valid and binding upon me/us for the entire period of contract.

I / WE……………………….………………………............S/O...........................................RESIDENT OF (LOCAL ADDRESS)………………………………….........HAVING PERMANENT RESIDENTIAL ADDRESS AT …………………….. DO SOLEMNLY STATE THAT I/WE HAVE NOT SO FAR BEEN BLACK LISTED BY ANY OF THE INSTITUTIONS/OFFICES IN WHICH I/WE HAVE WORKED/RUN CANTEEN SERVICES.THERE IS NO VIGILANCE/CBI CASE OR COURT CASE AGAINST THE FIRM.

11) I/We have cleared all the statutory liabilities viz., EPF, ESI, Minimum wages etc., of the

labour contract while I/We/our firm was dealing with any government/semi government/autonomous bodies/private industries etc., for last three years. Dated this………………………. day of ………………………………………………

Signature of Contractor Name of the contractor..........................................

Address – 1

Address – 2

I accept the tender conditions

(Full signature of the Contractor with seal)

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Annexure- V

Tentative Menu

Day BREAK FAST LUNCH EVENING DINNER

1 Idli – 4 nos. Medu vadai ,

Sambar/Chutney(Coconut and

Tomatto)/Veg.+

Tea/Coffee.

Chappathi with Daal &

Lunch ( White Rice, Sambar,

Rasam, Kara kuzhambu, Any

one vegetable poriyal,

Appalam, pickle, Curd)

Medupakkoda (50

grams) with

chutney.

Parotta- 3 nos (75

grams- 1piece) with

Chenna Masala.

2 Dosa – 4 nos (50 gram per piece),

Sambar, Chutney(Coconut and

Tomatto)/Veg.+Vadai +

Tea/Coffee.

Naan with Veg Kuruma &

Lunch ( White Rice,

Sambar,Puli kuzhambu,

Rasam, Pudalangai poriyal,

Vathal, pickle, Curd )

Vazhakkai bajji, (40

grams-1 piece)

Chapapthi – 3 nos (75

grams- 1piece) with

Potato kuruma.

3 Poori-3 nos Kizhangu ( 65 Grams

per poori) , Sambar + Paruppu

vadai, Chutney(Coconut and

Tomatto) + Tea/Coffee.

Variety Rice ( 200

grams)+(sambar rice,

tomato rice, lemon rice,

coconut rice, puliyothatai,

Puthina rice etc., ( any one

rice from the above)+ Curd

rice (200 grams), Appalam,

pickle.

Mysore Bonda (40

grams 1 piece)

Dosai – 4 nos (75

grams- 1piece),

Sambar, Chutney

4 Pongal (300 grams), Medu Vadai,

Sambar, Chutney(Coconut and

Tomatto)/Veg. + Tea/Coffee.

Parotta with Chenna masala

& Lunch ( White Rice, More

kuzhambu, , kara kuzhambu,

Rasam, Kose poriyal,

Appalam, pickle, Curd )

Sweet Bonda,

Potato Bonda (40

grams 1 piece)

Parotta- 3 nos (75

grams- 1piece) with

Chenna Masala.

5 Upma (300 grams),

Paruppuvadai, Sambar,

Chutney(Coconut and


Pulka with Veg kuruma &

Lunch ( White Rice, Kara

kuzhambu, Sambar, Rasam,

Beetroot poriyal, Appalam,

pickle, Curd )

Kuzhi paniyaram

(Sweet and Karam)

(25 grams- 1 piece),

Idly – 5 nos(40 grams –

1 piece), Chutney and

Sambar

6 Idiyappam- 5 nos, Vadai,

Coconut Milk, Kuruma,Sambar,

Chutney(Coconut and


Veg Briyani & Raita, Chappathi with Green Piece masala & Curd Rice, Pickle

Mini Samosa with

(40 grams- 1 piece)

sambar or chutney

Chapapthi – 3 nos (75

grams- 1piece) with

Potato kuruma.

7 Set thosai – 2 set (100 grams per

set), Vadakari, Sambar,

Chutney(Coconut and


Naan with Daal & Lunch (

White Rice, Sambar, Rasam,

Potato poriyal, Appalam,

pickle, Curd )

Vazhakkai bajji, Dosai – 4 nos (75

grams- 1piece),

Sambar, Chutney

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CHECKLIST

The bidder shall verify his tender properly before its submission and satisfy that all the

information is submitted. Copy of documents should be numbered (page numbering) at the

bottom.

Details of any other documents submitted:

1.

2.

3.

Sl. No. Requirement Checklist Remarks Page No. for ref.

1 Copy of GST Registration Whether submitted Yes / No

2 Copy of PAN registration Whether submitted Yes / No

3 Copy of Shop & Establishment Registration

Whether submitted Yes / No

4 Copy of service qualification Certificate


5 Copy of audited balance sheets- last 3 years


8 EMD by means of a DD Whether submitted Yes/ No

9

If the bidder is a partnership company, copy of partnership deed

Whether submitted

Yes/ No

10

If the bidder is a Private/ Public Limited Company, copy of MOA/ registration document of the company

Whether submitted

Yes / No

11 Copy of authorization to sign the tender document


12 Price bid/Schedule of Work Whether properly filled and verified

Yes / No

tender notice for... · page 2 of 31 rajiv gandhi national institute of youth development sri...

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