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“Save Energy for Benefit of Self and Nation”

DAKSHIN GUJARAT VIJ CO. LTD

REGD CORPORATE OFFICE, NANA VARACHHA, KAPODRA, SURAT-395 006

Telephone No. 0261-2804216 / 42 / 43, Fax: 0261-2572636

Website: www.dgvcl.com, E-Mail: dgvcl@gebmail.com

TENDER NO. DGVCL/ R-APDRP/2011/ FOR GIS WORK /001

Tender for “Updation on GIS Consumer Indexing and Asset Mapping by GPS

Survey” for DGVCL ( All town covered under R-APDRP PART-A)

TENDER DOCUMENT

Issued by:

DAKSHIN GUJARAT VIJ COMPANY LIMITED

REGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICE NANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURAT----395 006.395 006.395 006.395 006.

Telephone No. 0261-2804216 / 42 / 43, Fax: 0261-2572636

Email Email Email Email –––– dgvcl@gebmail.comdgvcl@gebmail.comdgvcl@gebmail.comdgvcl@gebmail.com

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DAKSHIN GUJARAT VIJ CO. LTD

REGD CORPORATE OFFICE, NANA VARACHHA, KAPODRA, SURAT-395 006

Tender Notice No:DGVCL/ R-APDRP/2011/ FOR GIS WORK/001

Sealed tenders invited in two bid system i.e. technical bid and price bid for

“Updation on GIS Consumer indexing and asset mapping by GPS Survey for

DGVCL” from Contractors who has executed work of similar nature and magnitude

successfully.

Tenderer should down load the tender documents from the Website and submit

the same as per instructions therein only by RPAD/Speed post.

Sr. No.Name of Work Estimated Cost Rs.

Time Limit Tender Fee Rs. (Non refundable)

E.M.D. Rs.

01. Updation on GIS Consumer Indexing and

Asset Mapping by GPS Survey” for

DGVCL ( All town covered under

R-APDRP PART-A)

38,00,000/-

For period of One year

1000/- 38000/-

1) Last date of submission of tender: 15-12-2011, up to 17.00 hrs.

2) Due date of opening of Tech. bid: 16-12-2011, on 15.00 Hrs.

3) Validity of tender: Validity of the proposals will be up to 120 days from a date of

opening of part-A bid or 60 days from the date of opening of price bid whichever is later.

No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the DGVCL shall not

assume any responsibility for late receipt of tender. The tenders are to be submitted by the intending bidders in single envelop with two

separate sealed and super scribed envelopes as listed below:

Envelope No.1: Technical bid and Pre Qualification bid data, detailed specification etc.

Envelope No.2: Price Bid.

Technical and pre qualification bid details specification (envelope No.1) will be opened first

and subject to evaluation based on the qualification criteria contained in the individual bid document.

Price bids (Envelope No.2) of bidders who are assessed and declared as substantially

technically responsive on evaluation of the technical bid will be opened for further

commercial evaluation.

The Earnest Money Deposit and tender fee will be accepted by cash or Demand Draft on

any Nationalized Bank payable at “SURAT”,& drawn in favour of “DAKSHIN GUJARAT VIJ

COMPANY LIMITED”. Tender without EMD and tender fee shall be outright rejected. Two

separate demand draft for Tender fee and EMD should be submitted with technical bid.

The DGVCL reserves the rights to reject any or all tenders or accept any tender without

assigning any reason thereof.

Additional Chief Engineer (P)

DGVCL, SURAT

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INSTRUCTION TO BIDDER

&

CONDITIONS OF CONTRACT

FOR

TENDER NO.001

DAKSHIN GUJARAT VIJ COMPANY LIMITED

SURAT

4

SECTION – I

TECHNICAL SPECIFICATION

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TECHNICAL SPECIFICATION (PART A)

FOR

Updation on GIS Consumer indexing and asset mapping by GPS Survey for

DGVCL

1.0 OBJECTIVES

1.1 This specification includes proposed methodology of providing GIS based Consumer

Indexing, GIS Mapping and Asset Codification for the jurisdiction of DGVCL

DGVCL , viz SURAT, Bharuch, Ankleshwer, Rajpipla, Vyara, Bardoli,

Vijalpor, Navsari, Bilimora, Vapi & Jambusar.

Intent of this specification is to appoint an agency to carry out Geographical

Information System (GIS) based consumer indexing, mapping and asset-coding work

in line with the methodology broadly prescribed in Annexure-IV and already

deployed, in the specified areas of cities which were already covered in GIS for the

modification in existing network and editing of new consumers and HT/LT line added

subsequently. Statistical data and particulars of all the cities involved are indicated in

Annexure-III. The field data collection for the LT customers shall be carried out as

per Part B of this tender

Scope of the bidder under this contract shall be to port the customer data with all the

associated information, asset data, mapped network diagram in graphical form,

codification of all the above entities (Assets, LT/HT customers etc.) hierarchically

and integrate them into single platform. The scope of works is described in more

detail in the later part of this document.

The uniquely codified indexed customer and asset database on the electrical system

network showing the source of supply to the particular customer is to be prepared in

graphical form.

It shall be the contractor’s responsibility to ensure that each consumer, corresponding

to ‘point of sale’ of Power, is properly included and indexed.

The codified and indexed customer database along with network connectivity

information, when created and operational, shall be capable of being on line

connected to other business process software without any limitation.

1.2 EXCLUSIONS TO THE SCOPE OF WORK

Main server, workstation, printer, UPS system, Network Analysis, Load flow software

and all other hardware required, if any would be provided by DGVCL and would not be

in the scope of work of the bidder However, if any modification is required in

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hardware/software shall be suggested with complete details by the bidder.

Communication channels (such as ISDN/PSTN/V-SAT/GSM/UG cable) for

networking between Central server and DGVCL offices along with stabilized data

communication links on ‘WAN’ would be provided by Owner and would not be in the

scope of work of the bidder.

2.0 SCOPE OF WORK

2.1 The description given here is broad scope of work to be carried out by the contractor.

However, any work even if not specifically mentioned but reasonably implied for the

successful implementation and good performance of the system, are deemed included.

The scope of work of the bidder shall include:

GIS Based consumer Indexing and Coding of Assets -HT/LT line Mapping is already

done in the specified area. For the modification in existing network, addition of new

consumers, Assets HT/LT line & Transformer centres in the specified area facility is to

be provided for next one year form allotment of written work which broadly comprises,

One year comprehensive maintenance support will be provided. As per the work done

for modification in existing network, assets and other consumer related process editing

of new network and consumers in sub divisions, same will be edited/deleted in the GIS

digital network. Payment will be made for actual work done-support provided during

maintenance period monthly bases.

i. Carrying out of field survey for consumers and assets;

ii. GIS mapping, indexing and codification of consumers and all the assets.

iii. The GPS coordinates to be established using GPS coordinate survey and the bidder shall

establish necessary master stations during the survey work.

iv. Preparation of digital electrical network from 66KV Sub-Station to Distribution

Transformer; this to include consumers and all the assets. The system shall be capable of

including such information without any limitation on the software / hardware).

v. Develop indexing for the electrical 22/11 kV feeders, feeder branches up to Distribution

transformers, L.T. lines, Switches, Service lines, Consumers etc,. shall be uniquely

indexed with defined relationships based on the normal mode of feeding envisaged. All

data of line, meters etc,. for network analysis and calculation of losses should be

included in data.

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.

TECHNICAL SPECIFICATION (PART B)

FOR LT CONSUMER INDEXING

AND ASSETS CODIFICATION 1. Background:

The DGVCL has initiated the process of consumer indexing, feeder mapping and asset

coding in respect of all 22/11 KV lines and sub-stations that also indicate the position of

Distribution Transformers (DT’s) installed on various feeders duly indexed with reference

to the feeders, sub-stations, sub-divisions, Divisions and the Circle.

DGVCL intends to carry forward this process of consumer indexing, GIS mapping of

LT/HT line and Asset Codification in respect of its consumers, Assets added

subsequently, and modification in existing network to up keep the data.

2. Scope of work:

The entire work would comprise of the following main activities:

a) Updating of consumer data and indexing with reference to the feeding DT. The scope

of this work would include, though not limited, to the following activities:

• Carrying out door-to-door survey and identifying all consumers connected to each

DT separately.

• Collecting and updating data in respect of every consumer generally as per the

format at Annexure-1. While doing so, additional information viz. condition of the

meter, seals and change in connected load, phase and details of any unauthorized

connections etc. that are noticed en-route be brought out appropriately.

• The LT lines shall be checked pole to pole. All service connections / service line

connections from the LT mains shall be checked with reference to the consumers

to whom these service lines are feeding the load. Door to door, survey of each

locality & pole to pole survey of each DT shall be conducted for checking the

existence of the connections in the premises, and the following shall be verified.

i) The existing connection figures in the ledger and is available in the

commercial records of DGVCL. If not, the unledgered connections shall be

reported to DGVCL.

ii) Status of connections, i.e. whether running or disconnected, shall be noted.

Commercial record of consumers with DGVCL shall be verified.

iii) Connections, which exist in the record of DGVCL, but are physically non-

existent. The purpose of mapping and indexing of consumers is to

determine the factual position that exists on the ground.

iv) All co-ordinates to be measured with accuracy of better than 1.0 mtr. by

G.P.S.

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v) Consumer details should be made available for load on Distribution

transformer Phase wise & billing Data of consumer.

GENERAL TECHNICAL SPECIFICATIONS

Mapping and indexing of the consumers & electrical network shall be done by

conducting a door-to-door survey that should locate all the consumers on a geographical

map and identify the source from where they are fed. This will detect unauthorized

connections or connections which have not been registered on the ledgers of DGVCL on

one hand and, the connections which exist in the record of DGVCL but are physically

non-existent, on the other hand. The purpose of mapping and indexing of consumers is to

determine the factual position that exists on the ground.

• The deliverable outputs would be in a format that would enable carrying out of

the following functions

a. Asset Management

b. Consumer Data base

c. Energy Accounting

d. Utility - Customer Relationship Management

e. E-Urja Oracle E-Buiseness suit

f. Interface to Consumer Billing, Analyzing, Collection and linkage to Spot Billing

• The data of the consumers shall be digitized into a digital format. The file shall

have the facility for export to existing GIS & E-Urja software of DGVCL.

• Indexing all the consumers with respect to the DT’s and 11 KV feeders attaching

an alphanumerical code to each consumer as per the plan indicated in Annexure-II

• The list of sub-divisions, feeders and nos. of consumers for which HT & LT

consumer indexing and survey is required, are at Annexure-III.

• The consumer data so collected shall be compiled in a tabular form, feeder wise

and sub-division wise on an acceptable platform viz. Oracle, SQL Server.

• Consumers fed from different LT circuits on the secondary side of the DT’s shall

be identified separately.

• Plotting the Geographical location of each consumer with an accuracy of 3.0

meters or better using GIS based instrument(s) with reference to local station(s)

and preparing a neat sketch of the network indicating location of each pole and the

point from where the service line to individual consumer emanates.

• This map should be to scale of 1:1000 for cities, Urban and sub urban areas &

1:2500 in Semi urban areas and should be clear and in an uncluttered form

generally maintaining proportions. Important landmarks viz. roads, bye-lanes,

water bodies, canals, rivers, rivulets, nalas, ponds, distributaries, block of houses,

parks, school buildings, railway lines & stations, hospitals and such other

permanent structures etc. falling en-route shall be duly incorporated / depicted.

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• All deliverables shall be computerized outputs, which shall be submitted both in

hard as well as soft copies. The hard copies (5 in number) shall be submitted duly

bound in spiral covers and the soft copies (3 in number) shall be submitted on CD-

ROM.

3. Owner’s contribution:

The data in respect of all HT & LT consumers as available in the Owner’s record

would be handed over to the prospective Contractor on, as is where is basis.

Owner’s staff may associate during field surveys for which the prospective Contractor

would furnish a work plan on a time scale well in advance.

The owner will detail suitable officer to work as nodal officer at each Sub-division for

co-ordination of the project till the final implementation and handing over of the

project.

4. Time Schedule:

The entire work for facility management for DGVCL will be for a period of one year

from the date of award of the work. You will have to collect the required details to be

surveyed from Sub Division offices within first week of the month by visiting sub-

division office in consultation with Sub-division office in charge. The detail received

shall be surveyed and data files shall be got up loaded to GIS software latest by 20th

of

the same month when data received.

5. Qualifying Requirements:

i) In order to qualify and be eligible to submit Bid Proposals, the bidders shall

have requisite resources in terms of professional competency (including

adequately qualified staff and Electrical Engineers and financial soundness to

complete the whole package within the stipulated time period.) To this extent,

the bidder(s) shall enclose the necessary documentary evidence with the bid.

ii) The Bidder shall not be anticipating any ownership change or change of

consortium partners during the period from Bid submission to at least 6 months

after successful commissioning of the contracted job and acceptance of the

same by the Employer.

iii) The prospective bidders would have undertaken and successfully completed

similar work in the area of GIS implementation for large utility projects

involving consumer indexing, linking of consumers and GIS mapping for at

least 5,00,000 consumers in India during the past 5 years in electric supply

Utility sector. OR GIS mapping in other sector of not less than 1 Cr. Rupees.

6. Functional Requirements:

The bidder shall have requisite resources in terms of professional competency

qualified staff and shall be fully conversant with electricity rules & regulations to

ensure that adequate safety measures are adopted while carrying out the above work.

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ANNEXURE_I

HT Consumer Details

1 HT_DTR_Details

Temporary Survey Code

SUBTYPECD

CAPACITY(KVA)

IMPEDANCE

INSTALLATIONDATE

HTSIDEPROTECTION

LOCATIONTYPE

PHASEDESIGNATION

NOMINALVOLTAGE

HTSIDECONFIGURATION

LTSIDECONFIGURATION

LTSIDEPROTECTION

LVFEEDERPROTECTION

TRANSMOUNTING

CORETYPE

LOCATIONCODE

Connection Number

Contract kVA

LTSIDEVOLTAGE

SWITCHTYPE

OPERATINGVOLTAGE

OWNER

GROSSWEIGHT(kg)

SEALED

CUSTOMERCLASSCODE

RATEDKVA

VECTORGROUP

CoolingType

SERIALNUMBER

TYPEOFBUSHING

MANUFACTURER

VOLUMEOILTANK

OILLEVELINDICATOR

BREATHER AVAILABILITY

PROTECTIONTYPE

EARTHTYPE

MANUFACTURER

2 HTConsumer_DTR_Pro_ABSwitch

Temporary survye no

SUBTYPECD

LOCATIONCODE

11

CAPACTIY

INSTALLATIONDATE

PHASEDESIGNATION

NOMINALVOLTAGE

RATEDCURRENT

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

OPERATIONTYPE

DEVICETYPE

GROUNDEDINDICATOR

3 HTConsumer_DTR_Pro_DOFuse

Temporary Survey Number

SUBTYPECD

RELUNDERGROUNDSTRUCTID

RELSWITCHINGFACILITYID

LOCATIONCODE

MAXCONTINUOUSCURRENT

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

PHASEDESIGNATION

NOMINALVOLTAGE

DEVICETYPE

HOUSINGTYPE

HOUSINGRATING

LINKTYPE

LINKRATING (amps)

LT Consumer

4 Consumer

Feeder name

DTR No

Circuit

Pole No

Building ID

Customer Name

Consumer Number

Occupant Name

Father Name

Mobile/Landline No

Complete Address

Govt. Emp (Yes/No)

Occupant Type

12

Route Code

Phase

Tariff Cat

AT/Po No.

EM_Inst Date

Meter Class

Lab No.

Rev

Meter Reading

EM Type

Meter Amps

Rent Code

Meter housing

EM Serial No.

EM Location (In/Outside)

EM Height

EM seal (ok/broken)

Scantioned Load

Seal serial No

EM Glass (OK/Broken)

Bulb

Fan

TV

Washing Machine

AC

Fridge

CFL

Computers

Plug Points

Pan No.

BPL No.

Ward No.

Remarks

CT/PT Details

5 CTPT_Details

Temparary survey code

INSTALLATIONDATE

HTSIDEPROTECTION

LOCATIONTYPE

PHASEDESIGNATION

NOMINALVOLTAGE

HTSIDECONFIGURATION

LTSIDECONFIGURATION

TRANSMOUNTING

CORETYPE

LTSIDEVOLTAGE

CoilType

OWNER

CT RATIO

13

CT CLASS

CT STANDARD

CT VA BURDEN

CT SERIAL NO

CT FREQUENCY

MAKE

PT RATIO

PT VA

PT CLASS

PT FREQUENCY

PT STANDARD

PT SERIAL NO

6 CTPT_Protection_DO_Fuse_Details

Temporary Survey Number

SUBTYPECD

FUSEID

RELUNDERGROUNDSTRUCTID

RELSWITCHINGFACILITYID

LOCATIONCODE

MAXCONTINUOUSCURRENT

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

PHASEDESIGNATION

NOMINALVOLTAGE

DEVICETYPE

HOUSINGTYPE

HOUSINGRATING

LINKTYPE

LINKRATING

7 CTPT_PrimaryMeter_Details

Temparary survey code

SUBTYPECD

LOCATIONCODE

INSTALLATIONDATE

PHASEDESIGNATION

RATEDKVA

RATEDKVAR

RATEDKW

KVARH

KVAH

KWH

RATEDAMPERE

POWERFACTOR

COMMISSIONDATE

CONNECTIONTYPE

14

SERVICECABLERATING

CTRATIO

CT CLASS

PTRATIO

PT CLASS

METERRATING

METERTYPE

METER CLASS

REV / PULSE PER KWH

REMOTEREAD

MULTIPLYINGFACTOR

MANUFACTURER

SERIALNUMBER

LABNUMBER

CONSUMERNUMBER

HOUSINGTYPE

SEALTYPE

SEALSERIALNUMBER

CTPTDETAILS

MAKE

CAPACITY

CTPTRATIO

VABURDEN

Asset Atributes

A. HT Asset Atributes

1 HT Over Head Electrical Segment

CONDUCTORCONFIGURATION

STATUS

Conductor Material

INSULATIONTYPE

INSULATIONVOLTAGE

CONDUCTOR SIZE(Sq.mm)

CONDUCTOR TYPE

Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap)

2 HT Support Structure

SUBTYPECD

Temporary Survey Code

Existing Pole Code

TYPE OF SUPPORT

No.of Wire

NO OF POLE

Condition Of Wires

Condition Of Poles

TypeOfCrossarm

LOCATIONCODE

OWNER

MATERIAL

CLASS

HEIGHT

MOUNTINGHEIGHT

GROUNDED

FOUNDATIONTYPE

15

EARTHING

POLECOUNT

STYLE

MANUFACTURER

DATEOFMANUFACTURING

SERIALNUMBER

CONDUCTORSUPPORT

NUMBEROFCIRCUITS

NAME

TREATMENTTYPE

Street light details

Pole Condition

Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap)

3 HT Under Groun Electrical Segment

From Pole

To Pole

Phase Designation

BACKFILLMATERIAL

BURIEDDEPTH (m)

CABLE COUNT

INCONDUIT INDICATOR

STANDBY CABLE INDICATOR

STATUS

Conductor Material

Insulation Type

INSULATIONVOLTAGE

CONDUCTOR SIZE

CONDUCTOR TYPE

4 HT Over head AB Switch

Temporary survye no

SUBTYPECD

LOCATIONCODE

CAPACTIY

PHASEDESIGNATION

NOMINALVOLTAGE

OPERATINGVOLTAGE

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

OPERATIONTYPE

DEVICETYPE

GROUNDEDINDICATOR

TIESWITCHINDICATOR

SERIALNUMBER

MODEL

MANUFACTURER

5 HT Over head DO Fuse

Temporary Survey Number

SUBTYPECD

LOCATIONCODE

VOLTAGERATING

MAXCONTINUOUSCURRENT

MAXOPERATINGVOLTAGE

NORMALPOSITION_A

16

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

PHASEDESIGNATION

NOMINALVOLTAGE

MANUFACTURER

VOLTAGERATING

DEVICETYPE

HOUSINGTYPE

LINKTYPE

LINKRATING

6 RMU

InstallationDate

SubtypeCD

LocationCode

Owner

Status

Model

NormalPosition_A

NormalPosition_B

NormalPosition_C

PresentPosition_A

PresentPosition_B

PresentPosition_C

Division

SubDivision

Pole Number

Open

Close

AssetCode

Manufacturer

Serial Nubmer

NominalVoltage

OperatingVoltage

NormalPosition_A

NormalPosition_B

NormalPosition_C

PresentPosition_A

PresentPosition_B

PresentPosition_C

Enabled

NominalVoltage

OperatingVoltage

B. LT Asset Atributes 7 LT Over Head Electrical Segment

From Pole

To Pole

Subtypecd

Phase Designation

Nominal Voltage

Nuetral Material

Nuetral Size (Sq.mm)

Service Indicatior Domain Y/N

Type of support

NUMBER OF WIRES

17

GUARDING

Conductor Configuration

Status

Conductor Material

Insulation Type

Insulation Voltage

CONDUCTOR SIZE(Sq.mm)

Conductor Type

8 LT Under Ground Electrical Segment

From Pole

To Pole

SUBTYPECD

Phase Designation

NOMINALVOLTAGE

NEUTRAL/EARTHING MATERIAL

NEUTRAL/EARTHING SIZE

BACKFILLMATERIAL

BURIEDDEPTH (m)

CABLE COUNT

INCONDUIT INDICATOR

STANDBY CABLE INDICATOR

NUMBER OF WIRES

STATUS

Conductor Material

Insulation Type

INSULATION VOLTAGE

CONDUCTOR SIZE

CONDUCTOR TYPE

9 LT Support Structure

Temporary Pole Number

EXITING CODE

SUBTYPECD

TYPE OF SUPPORT

NO of Stay Wire

NO of Poles

Condition Of Wires

Condition Of Poles

TypeOfCrossarm

LOCATIONCODE

OWNER

Status

MATERIAL

Class

Height

Mounting Height

Foundation Type

Grounded (Yes/N)

POLECOUNT

STYLE

MANUFACTURER

DATEOFMANUFACTURING

SERIALNUMBER

Conductor Support

No.of circuits

Street Light details

Pole Condition

C. Transformer

18

10 Transformer

Temporary Survey_code

Exsisting Code

CAPACITY(KVA)

IMPEDANCE (in % )

INSTALLATIONDATE

HTSIDEPROTECTION

LOCATIONTYPE

PHASEDESIGNATION

NOMINALVOLTAGE

HTSIDECONFIGURATION

LTSIDECONFIGURATION

LTSIDEPROTECTION

LVFEEDERPROTECTION

TRANSMOUNTING

CORETYPE

TYPEOFBUSHING

SWITCHTYPE

COOLINGTYPE

MANUFACTURER

OWNER

SERIALNUMBER

REPAIREDBY

JOBNO & Date of Repairing

VOLUMEOILTANK

OILLEVELINDICATOR

BREATHER AVAILABILITY

GROSSWEIGHT(Kg)

METERID

SEALED

CUSTOMERCLASSCODE

RATEDKVA

PROTECTIONTYPE

EARTHTYPE

11 Primary Meter

Temporary Survey_code

Location Code

Phase Designation

INSTALLATIONDATE

RATEDKVA

RATEDKVAR

RATEDKW

KVARH

KVAH

KWH

RATEDAMPERE (in amps)

POWERFACTOR

CONNECTIONTYPE

SERVICECABLERATING

ADDRESS

CTRATIO

CT CLASS

PTRATIO

PT CLASS

MAKE

METERTYPE

METER CLASS

19

REV / PULSE PER KWH

REMOTEREAD

MULTIPLYINGFACTER

METERRATING

MANUFACTURER

SERIALNUMBER

LAB NUMBER

CONSUMERNUMBER

HOUSINGTYPE

SEALTYPE

SEALSERIALNUMBER

CTPTDETAILS

CAPACITY

CTPTRATIO

VABURDEN

FACILITYID

METER STATUS

MODEL

12 PF Correcting Equipment

Temporary_Code

Exsisting_Code

SUBTYPECD

LOCATIONCODE

INSTALLATIONDATE

PHASEDESIGNATION

NOMINALVOLTAGE (in Volts)

MATERIAL

SWITCHTYPE

TOTALKVAR

OPERATINGVOLTAGE ( in Volts)

REACTANCE (ohm)

INDUCTANCE (henry)

NOOFUNITS

ONSETTING

OFFSETTING

REACTANCE MULTIPLICATION FACTOR

MANUFACTURER

SERIALNUMBER

CAPACITY(KVA)

RATEDAMPERE (in amps)

RATEDCAPACITANCE (Ferad)

MODEL

DATEMANUFACTURED

KVAR

13 DTR HT Protection Fuse

Temporary Survey Number

SUBTYPECD

LOCATIONCODE

VOLTAGERATING

MAXCONTINUOUSCURRENT

MAXOPERATINGVOLTAGE

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

20

PHASEDESIGNATION

DEVICETYPE

HOUSINGTYPE

HOUSINGRATING

LINKTYPE

LINKRATING

14 DTR LT Protection Fuse

Temporary Survey Number

SUBTYPECD

LOCATIONCODE

VOLTAGERATING

MAXCONTINUOUSCURRENT

MAXOPERATINGVOLTAGE

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

PHASEDESIGNATION

MANUFACTURER

DEVICETYPE

HOUSINGTYPE

HOUSINGRATING

LINKTYPE

LINKRATING

15 DTR LT Protection Switch

Temporary survye no

SUBTYPECD

LOCATIONCODE

CAPACTIY

PHASEDESIGNATION

OPERATINGVOLTAGE

NORMALPOSITION_A

NORMALPOSITION_B

NORMALPOSITION_C

PRESENTPOSITION_A

PRESENTPOSITION_B

PRESENTPOSITION_C

OPERATIONTYPE

DEVICETYPE

GROUNDEDINDICATOR

SERIALNUMBER

MANUFACTURER

21

ANNEXURE_II

Asset Codification Standard

a. Introduction

RAPDRP GIS system leverages identifying the electric network assets like HT & LT Poles (Support Structure),

Distribution Transformer, Substation using unique values associated to them.

b. Codification Process:

Codification process is derived from the standards that are followed with PGVCL (refer GIS Asset Codification

Document Annexure-A). Considering the standards those are being followed at DISCOM the process of Asset

Codification is categorized into two segments,

1. Codification of Network Assets

2. Codification of Feeder

• Codification of Network Assets

Codification for Network Assets is being handled via system that generates the Asset Code considering the

following standard and appends information of Feeder that includes codes for Feeder, Substation, Sub division,

Division, Circle, Zone (if applicable) and Company code.

HT

POL

E

L

/

R

TAPPI

NG

POLE

DT DTR

CODE

LT

CIRCUI

T CODE

LT

CIRC

UIT NUM

LT

POLE

NUM

HT POLE

0 0 1

HT POLE

With

Tapping

0 0 1 L 0 0 1

DTR 0 0 1 D T 0 0 1

DTR(TA

P LINE) 0 0 1 L 0 0 1 D T 0 0 1

LT POLE 0 0 1 D T 0 0 1 L 1 0 0 1

• Codification of Feeder

As described in following table feeder code is comprised of following codes,

i. Company Code

ii. Zone Code

iii. Circle Code

iv. Division Code

v. Sub Division Code

vi. Sub Station Code

vii. Feeder Code

22

Com

pany Code

Zo

ne Co

de

Cir

cle Co

de

Divis

ion Code

Sub

Division

Code

Sub

station code

Feeder Code

For

All

Asset

C

(D,M,

P,U)

Z C C D D

S S S S S S

F F F

Since Feeder Code carries complete information of feeder, and also it includes standards that user understands

(like College Feeder of 11kV Dhoraji Substation has ‘CLG’ abbreviation), it requires manual input to provide

Feeder and above mentioned Coded (For future expansion of network) to the feeder origin device, hence system can inherit same Feeder code while generating Asset Code for Network Assets with the expansion of electrical

network.

Asset Codification Nomenclature

Electric network representation in GIS is broadly categorized into two sections to accommodate

distinction between pole assets at HT Network and LT network. Following are the sample

examples how asset codification takes place for Pole, Distribution Transformers, Substation etc.

on HT & LT Network. i. HT Network SLD

F01/00

4/R001 F01/00

4/R003

F01/004/R004

F01/004/R

004/DT00

F01/00

4/R002

F0

1/0

F0

1/0

F0

1/0F0

1/0

F01/

006

F0

1/0

F0

1/0

F0

1/0

F01/00

8/L00

SubS

Feeder:

F01 ����

F0

1/0 F01/00

8/L001

F01/008/L002/DT002

23

ii. LT Network SLD

2. CIN Standard

a. CIN for HT Consumer

DTR code + Consumer# (Existing number available in the master data)

i. Case 1: DTR on Main Line � SSS FFF PPP DT DDD

SSS� Sub Station Code

FFF� Feeder code

PPP� HT pole code

DT� Constant character

DDD �DTR code

ii. Case 2: DTR on Tap Line � SSS FFF PPP L/R TTT DT DDD

SSS� Sub Station Code

FFF� Feeder code

PPP� HT pole code

L or R � Circuit direction

TTT � Tapping pole number

DT� Constant character

DDD �DTR code

b. CIN for LT Consumer

Pole code + Consumer# (Existing number available in the master data)

i. Case � SSS FFF PPP DT DDD C T PPP

SSS� Sub Station Code

FFF� Feeder code

PPP� HT pole code

DT� Constant character

DDD � DTR code

C � LT circuit code

T � LT circuit Number

PPP � LT pole number

F01/004/R004/DT001 CIRCUIT

: L1 ����

L1/

013 L1/

012

L1

/01

L1/

001

L1/

002

L1/

003

L1/

008

L1

/00

L1/

009

L1/

010

L1/

014

L1/0

05

L1/0

06

L1/007

24

ANNEXURE-III

CONSUMER AND ASSET ARE TO BE SURVERYED AND

INDEXED.

DGVCL Consumer and asset projection for DGPS GIS Survey Updation

Sr.No.

Name of

Project

Area

(Towns)

No. of

feeders

Consumer

Consumer

will

increase by

5 % per year

DGPS

Sqr. KM

Network

Infrastructure

will increase by

5% per Year

1 SURAT 52 326827 16341 2027.09 101.35

2 BARDOLI 2 18647 932 37.32 1.87

3 VYARA 2 16322 816 88.12 4.41

4 VAPI 10 53167 2658 232.62 11.63

5 NAVSARI 18 79193 3960 661.74 33.09

6 VALSAD 9 54103 2705 297.32 14.87

7 BILIMORA 3 21731 1087 170.48 8.52

8 ANKLESWAR 6 31136 1557 225.88 11.29

9 BHARUCH 12 85695 4285 414.55 20.73

10 JAMBUSAR 1 9826 491 48.50 2.43

11 RAJPIPLA 1 11184 559 144.38 7.22

TOTAL 11 116 707831 35392 4348.00 217.40

25

ANNEXURE-IV

SUGGESTIVE METHODOLOGY OF

CUSTOMER INDEXING AND ASSET CODING INTENT

Intent of this methodology is to develop a system of coding of various elements of

Distribution Network like 11 Kv feeders, 11 Kv AB switches, D.P. Structures, distribution

transformers (DT’s), LT lines 3Ph/1Ph-2/3/4/5 wires, etc.

The entire information of all the assets and object elements should be stored in a database by

unique computer generated 20 digit alphanumeric code with ref. to Annexure-II. The coding

should be on a structured pattern and have provision for insertion of new component into the

system. This code is primarily for quick mapping and sorting of the asset element.

On query, either on a Graphic display of network showing element on a computer screen or

based on asset code, database should be able to furnish all the information of the particular

element. The Geographical location of electrical division & sub-division and a candidate

power sub-station, electrical connectivity and technical parameters wherever applicable etc.

shall be made available on query for tracking any asset or consumer.

The indexing has to be carried out in a way by which it would be possible to relate the

following:

i) The location / geographical area

ii) The 66 kV power sub-stations iii) The 66 kV power transformers.

iv) The main road, the branch roads and the lane through which 11 kV feeder passes from the 11 kV feeder code.

v) The 11/0.443 kV distribution transformers vi) The location of poles with respect to the main road, branch roads and lanes from the

index of poles. vii) The consumer code to indicate the type of consumer and the serial number of consumer.

viii) The consumer and the ‘DT’ from which, he is served.

1.0 Each of the Consumers, indexed based on initial record available with the owner and later verified by field survey, shall be given an exclusive 20 digit alphanumeric code. This code

shall also be generated by the system. The consumer code shall provide complete identity of the consumer as well as his connectivity to the electrical system profile.

2.0 Consumer code number shall be used for Metering, billing and all other service functions. Hence this code number will be available on the front end.

3.0 Asset code number is meant for internal linkage of consumer with nearest element and asset element with others.

4.0 The power of computer based data sorting and combining is to be used for providing

support for Billing, Customer service, MIS etc.

26

5.0 CONSUMER TYPE LIST (TENTATIVE) – DGVCL TO PROVIDE

Type of Consumer

LT Domestic (light & fan) – 1 phase

LT Domestic – 3 phase

LT Commercial– 1 phase

LT Commercial– 3 phase

LT Temporary- Ind./ Comm. – 1/3-ph.

LT Industrial– 1 phase

LT Industrial– 3 phase

LT Agricultural – 1 phase

LT Agricultural – 3 phase

LT Public Water Works

LT Private Water Works

LT Street Lighting

11 kV Industrial

11 kV Commercial

11 kV Bulk Supply

11 kV Water Works

33 kV Industrial

EHT Industrial

DTC

27

Technical Specification for GPS Survey and Customer Indexing

1. Overview

Building of GIS consists of three Tasks

� GPS Survey: Survey of electrical network with Global Positioning System and

preparation of Digital Map

� Base Map: Preparation of Base map using Ikonos vintage Imagery

� Customer Indexing: Identifying pole No/ Service pole/pillar No. from which service

is released to customer

2. GPS Survey

Availability of accurate distribution network map showing physical disposition and configuration of network is a basic pre-requisite for analysis, planning, optimization and study

of the network. The Important activities of GPS survey and creation of digital map of the network are listed below

i. Bidder shall procure a GPS Base Station and adequate number of GPS Rovers and

establish a Base Station at a central place. ii. GPS base station and rovers used for survey shall be survey grade and shall provide 1

meters accuracy after differential correction. The bidder shall provide in the bid response the Make, Type, Model and number of instruments proposed to be used for survey, with

technical literature on instruments.

iii. Surveyors shall walk along the HV and LV feeder with a GPS Rover and capture the

spatial position of the Pole, Distribution Transformer, Sub-station, Pump set and Industries.

iv. Collect the attribute data to be acquired, while surveying. The bidder shall prepare

attribute data model for the GPS survey and obtain approval of the utility before starting

the work. The typical attribute data to be collected is shown below

Line: Conductor Type; Conductor size; Phase& wires; Type of support;

Configuration,HT/LT.

Distribution Transformer: Capacity;Make,Serial Number,Repairer Detail, Percentage of

impedance; HV protection; LV protection; Number of LV feeders; LV feeder protection; transformer Mounting

v. Differential correction should be performed on spatial data captured.

vi. Collect details of internal arrangement of all Sub-stations, Distribution Transformer

stations, Ring mains, Four pole structures etc., and digitise them.

vii. Cross check by supervisor of all the attribute data & spatial positions captured by the

surveyors to the minimum extent of 3%. The bidder should maintain the documentary

evidence of the cross check and submit it along the bill.

viii. On completion of survey, map to the scale of 1:1000 for cities, Urban and sub urban areas & 1:2500 in Semi urban areas shall be printed and hard copies shall be submitted for

approval

28

ix. Map shall be resubmitted, incorporating all the omissions pointed out by utility

3. Customer Indexing:

The location of customer on the network is basic requirement for providing reasonably good customer service. The customer indexing or integration of geographic information system and

Customer information system is implemented by creating unique coding for each pole/service pillar and identifying which customer is fed from which pole or Service pillar. The customer

indexing in turn will identify the feeder, substation through which customer gets his supply. This information is of great help in Energy Audit, Trouble Call Management, Transformer Load

Management, Service Call Management, Network Planning, New Customer Management ,Load Flow Analysis,SCADA Activities etc.,

The bidder shall use Personal Digital Assistants (PDA) or Hand Held Computers (HHC) for customer indexing. The important activities of customer indexing are listed below:

i.Surveyor shall walk along with the line and identify the customers to whom supply is released

from each pole / service pillar

ii.The customer billing data given by the utility should be integrated with the GIS through

customer indexing.

iii.The bidder shall submit transformer wise list of consumers

iv.The data captured by the surveyor shall be crosschecked by the supervisor at least to the

extent of 1%. The bidder should maintain the documentary evidence of the cross check and submit it along with the bill.

4. Deliverables The deliverables of all the above tasks are listed below

i. Digital map of network of project area showing full detail of pole,transformer,AB

switch,Line,RMUs etc

ii. Base map of project area overlaid with network map

iii. Creation of Spatial and non –spatial data base for electrical objects and non –electrical

objects

iv. Build GIS of project area

v. Customer indexing, integrating GIS and CIS

29

SECTION - II

INSTRUCTIONS TO BIDDERS

30

INDEX

CLAUSE NO. DESCRIPTION

1. Local conditions –site visit

2. Cost of Bidding

3. One Bid per Bidder

4. Format of Bid

5. Signature of Bid

6. Language of Bid

7. Bid shall include the following information

8. Proposal for submission of Bid

9. Submission of Bid documents

10. Late Bids

11. Clarification on Bid documents

12. Amendments in bid documents

13. Bid validity

14. Opening of Bids

15. Modification and withdrawn of Bid

16. Award Criteria

17. Notification of award

18. Signing of contract

19. Security Deposit /Performance Guarantee

20. Contract quality assurance

21. Storage of material

22. Confidentiality

31

INSTRUCTIONS TO BIDDERS

1. Local Conditions – Site visit:

It will be imperative on each Bidder to fully inform himself of all local conditions and

factors, which may have any effect on the execution of the Contract covered under these

documents and specifications. The Employer shall not entertain any request for

clarifications from the Bidders, regarding such local conditions. The prospective Bidders

are, therefore, advised to visit and examine the site(s) of Works and its surroundings and

obtain on their own responsibility all information that may be necessary for preparing

the Bid and entering into a Contract for execution of Works.

2. Cost of Bidding:

The Bidder shall bear all the cost and expenses associated with preparation, submission

of its Bid including post Bid discussions, technical, and other presentations etc. and

Employer will in no case be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process.

3. One Bid per Bidder:

Each Bidder shall submit only one Bid by himself or as a partner in a firm. The bidder,

who submits or participates, in more than one Bid will be disqualified.

4. Format of Bid

a) The Bidder shall prepare the Bid in duplicate, clearly marking each copy as

“Original Bid” or “copy of Bid”, as appropriate. In the event of any discrepancy

between them, the original shall govern.

b) The original and copy of the Bid shall be typed or written in indelible ink and shall

be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the

Contract. The letter of authorization shall be submitted by way of written power of

attorney accompanying the Bid. All pages of the Bid shall be initialled by the person or

persons signing the Bid.

c) The Bid shall contain no interpolation, erasure or overwriting except as necessary to

correct errors made by the Bidder. In that case, each such correction shall be initialled by

the person or persons signing the Bid.

32

5. Signature of Bid:

a) The Bid must contain the name, residence and place of business of the person or

persons making the Bid and must be signed and sealed by the Bidder with his usual

signature. The names of all persons signing the Bid should also be typed or printed

below the signature.

b) Bid by a partnership must be furnished with full names of the all partners and be

signed with the partnership name, followed by the signature(s) and designation(s) of the

authorized partner(s) or other authorized representative(s). Copy of the Partnership deed

must be supplied along with the Bid.

c) Bid by Corporation/Company must be signed with the legal name of the

Corporation / Company by the President, Managing Director or by the Secretary/ other

person/or persons authorized to Bid on behalf of such Corporation/Company in the

matter.

d) A Bid by a person who affixes to his signature the word ‘President’ ‘Managing

Director’, ‘Secretary’, ‘Agent’ or other designation without disclosing name of his firm

will be rejected. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the Bid.

e) The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

f) Bids not conforming to the above requirements of signing may be disqualified.

6. Language of Bid:

The Bid and all correspondence and documents relating to the Bid shall be written in the

English language.

7. Bids shall include the following information:

a) Copies of original documents defining the constitution or legal status, place of

registration and principal place of business, written power of attorney of the signatory of

the Bid to commit the Bidder.

b) Performance as prime Contractor for having executed works of similar nature

during the last 1 year and details of other works and contractual commitments presently

in hand. The work order along with quantified details of the works carried out may be

supplied for proper assessment.

c) Description of the tools and Plants for carrying out the works.

d) Qualification and Experience of key personnel, proposed for carrying out the Work.

e) Reports on the financial standing of the Bidder including certified copies of profit

and loss statements, balance sheets and auditors’ reports of the past five years and an

estimated financial projection for the next two years.

33

f) Information regarding any litigation, current or during the last two years, in which

the Bidder is involved, the parties concerned and disputed amount.

g) The proposed methodology and program of executing the job backed with

equipment planning and deployment, quality control procedure to demonstrate the

adequacy of Bidder’s proposal to meet the technical specification and completion

schedule as per milestones. It would be preferable to give this information in a self-

contained write-up.

h) Bids submitted by the joint venture/consortium of firms as partner shall comply

with following requirements:

� The lead partner must fulfil 100% of the qualification criteria.

� One of the partners shall be nominated as lead partner, and this authorization

shall be evidenced by submitting a power-of attorney signed by legally authorized

signatories of all the partners.

� Only the lead partner shall be authorized to incur liabilities and receive

instructions for and on behalf of any and all partners of the joint venture and the entire

execution of the Contract including payment shall be done exclusively with the lead

partner.

� All partners of the joint venture/consortium shall be liable jointly and severally

for the execution of the Contract in accordance with the Contract terms and a statement

to this effect shall be included in the Bid Form and in the Contract Form.

� A copy of the agreement entered in to by the joint venture/consortium partners

shall be submitted along with the Bid. Failure to comply with this requirement may

result in rejection of joint ventures/ consortium Bid.

The Employer reserves the right to ask for any additional information and reserves the

right to reject the proposal of any Bidder, if in the opinion of the Employer, the

qualification data is incomplete or the Bidder is found not qualified satisfactorily to

perform the Contract.

8. Proposal for Submission of bid

The bidders will submit the offer for the entire project in two separate parts; viz.,

(A) Technical Bid & (B) Price Bid.

Technical bid should contain:

1. Experience certificate of the party

34

2. Turnover certificate of the party

3. Details of equipment’s available & proposed to be acquired by the bidder

4. Proposed methodology to carry out this work.

9. Submission of Bid Documents

a) Unless otherwise stated in the bidding documents, bid must be submitted in

duplicate.

b) Bid must be submitted in a sealed envelopes , complete in all respects, which will

be received up to 17:00 hrs. on the due date at the following address:

Addl.C.E. (P),

DGVCL,Corporate Office, Nana Varachha, Hirabag-Circle, SURAT.Pin -395006.

c) The above two envelopes and a third one containing earnest money shall all be

clearly marked outside so as to identify each envelope, without opening the covers. All

the sealed envelopes should be properly tagged and placed in one common sealed cover

bearing on the top “Tender No. /2011 Due On 15-12-2011, for Updation on GIS

Consumer indexing and asset mapping by GPS Survey for

DGVCL.

d) Name of the bidder with address, validity period and particulars of the Bid Security

against the work.

e) The Bidders have the option of sending the Bid by registered post or speed post.

Bids submitted by telex/telegram will not be accepted.

f) Bidders downloading the tender have to send Tender fee separately without which

bid stands rejected.

10. Late Bids:

Any Bid received after the due time and date fixed or extended for submission of Bids

will be rejected and/or returned unopened to the Bidder.

11. Clarifications on bid documents:

a) The Employer may, if considered necessary, hold a joint conference after opening

of the bid so as to clarify various components of the proposed work covered under this

enquiry. The date of the bid conference, if held, will be intimated to all the Bidders who

have submitted their tender documents.

b) If any Bidder finds discrepancies or omission in the specifications / document or is

in doubt as to the true meaning of any part, he shall make a request, in writing, for

interpretation / clarifications to the Employer. The Employer then will issue

interpretations and clarifications as he may think fit in writing. After receipt of such

35

interpretations and clarifications, the Bidder may submit his Bid but within the time and

date as specified in the Invitation to Bid. All such interpretations and clarifications shall

form a part of the Bidding document and shall accompany the Bidder’s proposal.

12. Amendments in bid documents:

a) At any time prior to the deadline for submission of Bids, the Employer may, for any

reason, whether at its own initiative or in response to a clarification required by a

prospective Bidder, modify the bidding documents by amendment(s).

b) The amendment will be notified in writing or by Fax or email to all prospective

bidders, who have purchased the bidding documents, at the addresses contained in their

respective letter of request for the issue of bidding document. Employer will bear no

responsibility or liability arising out of non-receipt of the same in time or otherwise.

c) In order to afford prospective Bidder reasonable time in which to consider the

amendment in preparing their Bids, the Employer may, at its discretion, extend the

deadline for the submission of Bids.

d) Such amendments, clarifications etc. shall be binding on Bidders.

13. Bid Validity:

The bid shall be valid for a period of 90 (Ninety) calendar days from the date of opening

of Bid , failing which, tenders / bids shall be rejected.

14. Opening of Bids:

Bids will opened in presence of bidders present on scheduled date and time.

15. Modification and withdrawal of Bids:

a) The Bidder may modify or withdraw its Bid after the Bid’s submission provided

that the Employer receives written notice of the modification or withdrawal prior to the

deadline prescribed for submission of Bids.

b) The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked

and dispatched in accordance with the procedure given in Clause 10.

c) No Bid may be modified subsequent to the deadline for submission of Bids.

d) No Bid may be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of Bid validity. Withdrawal/modification of a Bid

during this interval may result in the forfeiture of the Bidder’s earnest money.

16. Award Criteria:

a) The contract will be awarded for the package as a whole, including both the sub-

packages to the successful bidder whose Bids have been determined to be substantially

36

responsive and the Bidders are determined to be qualified to perform the Contract

satisfactorily, as decided by the Purchase Committee after negotiations.

b) The Employer reserves the right to accept or reject any Bid, and to annul the Bidding

process and reject all Bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders on the grounds for the Employer’s action.

c) The employer’s reserves the discretion & the rights not to award further work on

second batch of packages if it not satisfied with the performance of the contractor for

any other reason.

17. Notification of Award:

a) Prior to the expiration of the period of Bid validity and extended validity period, if

any, the Employer will notify the successful Bidder in writing by registered letter or by

email or Fax, to be confirmed in writing by registered letter, that his bid has been

accepted.

b) The notification of award through a Letter of Award will constitute the formation of

the Contract.

c) Upon the successful Bidder’s furnishing of performance guarantee pursuant to

Clause 19, the Employer will promptly notify each unsuccessful Bidder and will

discharge their earnest money.

18. Signing of Contract:

a) At the same time as the Employer notifies the successful Bidder that its Bid has

been accepted the Employer will send the successful Bidder the Contract Form

incorporating all agreements between the parties.

b) Within fifteen (15) days of the Notification of the Award the successful Bidder shall

sign and date the Contract and return it to the Employer.

19. 19. 19. 19. SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT cum cum cum cum PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.

a) Within 15 days of receipt of notification of award from the Employer, the

successful Bidder, to whom the Work is awarded, shall be required to furnish a Security

Deposit / PBG for an amount equal to 5% (Five percent) of the total Contract Price

towards faithful performance of the Contract in accordance with the terms and

conditions specified therein. The guarantee shall be valid up to 90 days after the

completion of the entire contract work. The amount of earnest money would be adjusted

against the performance guarantee (Security Deposit).

37

b) The Performance guarantee will be returned to the Contractor without any interest

at the end of the 90 days after the completion of the entire contract work.

Such Security Deposit / Performance Bank Guarantee than be deposited by the successful bidder either in cash / DD under the Account Officer, DGVCL, Corporate office, Surat or in the form of Bank Guarantee from schedule bank on non judicial stamp paper of appropriate value as intimated by DGVCL in the particular format.

19.1 The above BGs are to be furnished in whole Rupees with validity up-to last day of a required calendar month. Bank commission charges or any other charges, if any, shall be on to the vendor’s account. 19.2 The Bank guarantee must be from any Scheduled Bank / nationalized banks in the prescribed performa (Annexure-11) acceptable to the owner on a Gujarat State Non Judicial Stamp paper of Rs. 100/- duly authenticated by a first class Magistrate or Notary Public or directly confirmed by the issuing Banker. 19.3 Unless otherwise specifically required to be retained / forfeited by the DGVCL, the security deposit shall be refundable on request of the contractor after three months on completion of the entire work to the satisfaction of the DGVCL. 19.4 If the contractor fails or neglect to observe or perform any of his obligations under the contract, it will be lawful for the DGVCL to forfeit either in whole or in part at his absolute discretion, the Security deposit furnished by the contractor.

19.5 If the contractor fails to provide the Security within the period specified, such failure shall constitute a breach of the Contract and the DGVCL shall be entitled to make other arrangements at the risk and expenses of the contractor and the Earnest money deposited by the bidder shall stand forfeited by the DGVCL.

20. Contract Quality Assurance:

a) The Data so collected and compiled shall be accurate and in a flexible format that

would permit updating and modifications with ease.

b) The Bidder shall include in his proposal the Quality Assurance Program containing

the overall quality management and procedures, which he proposes to follow in the

performance of the Contract during various phases as detailed in relevant Clauses of the

technical specification. The employer reserves the right to suitably make changes in the

quality assurance program management and procedure, so as to ensure suitable quality.

21. Storage of Material:

The Bidder may, if so required, store his Material/Equipment in the well-maintained

place at his cost. Storage facilities wherever possible may be made available by the

Employer free of cost but the safe keeping of the items stored will remain the

responsibility of the successful bidder.

22. Confidentiality:

38

All information thus obtained shall be treated as confidential and shall be used solely for

the purpose intended under the contract and shall be returned to the Utility on

completion of the work. The successful Contractor shall be required to sign an

undertaking for maintaining confidentiality.

39

SECTION-III

CONDITIONS OF CONTRACT

40

INDEX

CLAUSE NO. DESCRIPTION

1. Notice, Consent and approvals

2. Employer’s decision and Instructions

3. Sub contracting

4. Contractor’s Representative

5. Compliance with Laws

6. Personal

7. Penalty for delay in the completion of work

8. Completion of work, verification of

data and release of payments

9. Earnest money deposit(EMD)

10. Suspension of works, Delivery or Erection

11. Effects of suspension

12. Set off & Risk procedure

13. Risk and Responsibility

14. Accidents

15. Insurance

16. Force Majeure

17. Contractor’s Default

18. Settlement of Disputes

19. Arbitration

20. Taxes and Duties

21. Advertising

22. Compliance of laws

23. Variation in the scope of work

24. Deviations/Exclusion

25. Evaluation for the purpose of allotment of work

41

1. Notice, Consent and approvals:

Wherever in the Contract, provision is made for giving notice, consent or approval by

any person, such consent or approval shall not be unreasonably withheld. Unless

otherwise specified, such notice, consent or approval shall be in writing and the word

“notify” shall be construed accordingly. Engineer-in-charge shall be the Nodal Officer in

this respect. He may delegate his powers to a subordinate officer wherever required. All

such letters and notices shall be addressed by the Contractor to the Engineer-in-Charge,

as required, with a copy to the Engineer. However, routine correspondences may be

exchanged by him with the Engineer with a copy to Engineer-in-charge.

2 Employer’s Decisions and Instructions:

a) The Contractor shall proceed with the decisions and instructions given by the

Engineer-in-Charge or its representative in accordance with these conditions.

b) The Contractor may require the Engineer-in-Charge to confirm in writing any

decision or instruction of the Engineer-in-Charge that is not in writing. The Contractor

shall notify the Engineer-in-Charge of such requirement without undue delay. Such a

decision or instruction shall not be effective until the written confirmation thereof has

been received by the Contractor from the Engineer-in-Charge or the Engineer. assigned

by him for the purpose.

3. Sub Contracting:

a) Except where otherwise provided under the contract, the contractor shall not sub-

contract any part of the works without the prior written consent of the Engineer-in-

Charge. Any such consent, if given, shall not relieve the contractor from any liability or

obligation under the contract and he shall be responsible for the acts, defaults and

neglects of any sub-contractor, his agents, servants or Workmen as fully as if they were

the acts, defaults or neglect of the Contractor, his agents or employees.

b) If any Sub-Contractor, engaged upon the Work either executes any Work which in

the opinion of the Engineer-in-Charge is not in accordance with the contract, or for any

other reason is undesirable, the Engineer-in-Charge may require the Contractor by

written notice to terminate the sub-contract and the Contractor shall immediately dismiss

the Sub Contractor and later shall forthwith leave the Site.

c) All correspondence from any Sub-Contractor to the Engineer-in-Charge shall be

submitted only through the Contractor. Correspondence by the Sub-Contractor sent

directly to the Engineer-in-Charge will not be acknowledged or taken cognizance of.

42

4. Contractor’s Representative

a) The Contractor shall, in addition to a project coordinator, employ one or more

competent representatives to supervise the works carried out at site. They shall be fluent

in the language used in day-to-day communication. Their names shall be communicated

in writing to the Engineer-in-Charge before Work at site begins.

b) Any instruction or notice that the Engineer-in-Charge gives to the Contractor’s

representative, shall be deemed to have been given to the Contractor. At least one of the

Contractor’s competent representative on each Site shall be fluent in speaking, writing,

reading and understanding English.

c) The Contractor shall, upon the Engineer-in-Charge’s written instruction remove

from the Works

d) Any person employed by him in the execution of Works, who misconduct himself

or is incompetent or negligent.

e) No persons, other than the employees of the Contractor and his Sub-Contractor,

shall be allowed on the Site except with the written consent of the Engineer-in-Charge.

Facilities to inspect the Works shall at all times be afforded by the Contractor to the

Engineer-in-Charge and his representatives.

5 Compliance with Laws:

a) The Contract shall in all respects be interpreted in accordance with the laws in force

in India, including any such laws passed or made or coming into force during the period

of the Contract.

b) The Contractor shall be fully responsible for deducting the P.F. of the employees /

labour working under him as per statutory regulations and depositing the same with the

concerned authorities. Before execution of works, the contactor shall have to submit the

copy of worker insurance & PF number to HOD of HR department of corporate office,

DGVCL for verification & obtain NOC for the whole contact period otherwise bill

payment towards works carried out under this contract will be held. The contractor

must have to submit the copy of each renewal of labour insurance during the contract

period of this order.

c) The Contractor shall comply with the laws of India for manufacturing of

equipment/material.

43

6 Personnel:

a) The Contractor shall, unless otherwise provided in the Contract, make his own

arrangements for the engagement of all the required personnel and for their payment,

housing, feeding and transport.

b) The Contractor will be expected to employ on the Work only his regular skilled

employees with experience of the particular type of Work. No female personnel shall

continue with the work after darkness. No person below the age of eighteen years shall

be employed.

c) In case, the Employer becomes liable to pay any wages or dues to the personnel or

any Government agency under any of the provisions of the Minimum Wages Act,

Workmen Compensation Act, Contract Labour Regulation Abolition Act or any other

law due to act of omission and commission of the Contractor, the Employer may make

such payments and shall recover the same from the Contractor’s bills.

7. Penalty for delay in the completion of Work:

Penalty would be applicable @ 0.5% of the cost of unfinished work per week of delay

subject to a maximum of 10% of the cost of uncompleted work.

For the purpose of counting the completion of work and/or application of penalty, work

would be counted in modules of one complete feeder. This would be in addition to

compensating the Utility for taking to other recourses for completing the work such re-

contracting the work at the risk, cost & responsibility of the Contractor etc.

8. Completion of work, verification of Data and release of payments:

a) The progress of work would be monitored 11KV feeder wise on monthly basis with

reference to the time schedule agreed upon at the commencement of the Project. The

contractor would submit an exception report to the Owner’s representative bringing out

the progress made during the month under report as also explanatory notes on the

hurdles in achieving the targets together with comments on how he proposes to address

these hurdles towards timely completion of the work.

b) The Prospective Contractor would furnish completion reports in respect of each

feeder where upon, the Owner shall conduct sample surveys on approximately 10% of

the 11 KV feeders in each sub-division to verify the accuracy of data furnished by the

Contractor within 30 days of its submission. Any omissions/discrepancies in excess of

5% of the total consumer population on a particular feeder shall be considered lack of

diligence in carrying out the works that would entail carrying out the survey for that

feeder afresh at his own cost.

44

c) If inconsistencies are found again, penalties may be levied upon the Contractor for

compensating the Owner for repeating the sample survey. This would be without

prejudice to other penalties that may become leviable on account of delay in the

completion of work.

d) In case lack of diligence in carrying out the work is observed in more than 10 No.

11KV feeders in any one Circle then the Owner reserves the right to cancel the contract

and initiate action to get the work completed from alternative means at the risk & cost of

the Contractor.

e) Assessment of the total payment due to the contractor shall be made on the basis of

per 11 kV feeder, per consumer in case of LT / HT consumers’ indexing, per km.

covered in case of GIS based feeder Mapping & Asset Codification and per substation in

case of mapping & asset codification of substations.

f) MODE OF PAYMENT

The monthly invoices shall be correctly prepared in quadruplicate by the name of DAKSHIN Gujarat Vij Co. Ltd. with the satisfactory work completion certificate of respective office, i.e. SDN / DN is included and shall be submitted to EE (O&M/CITY/IND) for verification & payment. The EE (O&M/CITY/IND), after receiving the verified bills will arrange the payment within 30 days. g) Terms of payment: - The contractor shall submit the monthly invoice within a first week

of the next month with the original certificate of work completion & updates implementation in GIS system. The payment will be verified & paid by the office of EE (O&M/CITY/IND), DGVCL. The contractor would be required to fulfil the terms and conditions of the provision of EPF & Misc. Provision Act 1952 and employee's provident Fund Scheme 1952 in respect of skilled workers / persons engaged by him for performing the works of DGVCL. -- The payment shall be released within 30 days from the date of receipt of invoices & monthly original work completion certificate.

9. Earnest Money Deposit (EMD):

a) The Bidder shall furnish, as part of the Bid, an Earnest Money of 1% of

estimated cost .payable in the shape of Demand Draft drawn in favour of , DGVCL,

payable at SURAT.

b) Bids not accompanied by Earnest Money shall be rejected out-rightly

c) The EMD shall be refunded to the unsuccessful bidders within 90 days of the

award of Contract. This amount would not attract any interest during the period of

deposit.

d) The earnest money may be forfeited.

• If the Bidder withdraws his Bid after opening of the Bid.

45

• In the case of successful Bidder, if he fails within the specified time limit to sign

the agreement, or furnish the required performance guarantee

10. Suspension of Works, Delivery or Erection:

The Engineer-in-Charge may at any time instruct the Contractor to: -

a) Suspend progress of the Works, or

b) The Contractor shall during suspension protect and secure the Works or Equipment

affected at the Contractor’s Works or elsewhere or at the Site, as the case may be against

any deterioration, loss or damage.

11. Effects of Suspension:

a) The additional cost incurred by the Contractor in protecting, securing and insuring

the Works or Plant and in following the Engineer-in-Charge’s and in resumption of the

work, shall be added to the Contract Price except that no such addition to the Contract

Price shall be made if the suspension or deemed suspension is for a period less than 10

days.

b) The Contractor shall not be entitled to be paid any additional cost if such suspension

is necessary, by reason of a default on the part of the Contractor or for the proper

execution, or for the safety of the Works or Plant, unless such necessity results from any

act or default of the Employer or in consequence of any of the Employer’s Risks.

c) The Contractor shall not be entitled to additional cost unless he notifies the

Engineer-in-Charge of his intention to make such claim, within 10 days after receipt of

the order to suspend progress or delivery of the date of deemed suspension under sub

clause 8 a).

12 Set Off & Risk Procedure:

a) Any such money due and payable to the Contractor under the Contract may be

appropriated by the Engineer-in-Charge and set-off against any claim of the Engineer-in-

Charge for the payment of a sum of money arising out of under this Contract or any

other Contract entered into by the Contractor with the Engineer-in-Charge.

b) In the event of breach of any of the terms and conditions by the Contractor, the

Engineer-in-Charge can terminate the Contract without any notice to the Contractor at

any stage and the Contractor shall have no claim whatsoever on the Engineer-in-Charge

on this account. But the Contractor shall be liable to pay to the Engineer-in-Charge a

sum equivalent to 5% of the value of the Contract as liquidated damages and not as

penalty. The Contractor shall in addition and without prejudice to the above said

damages, make good any loss or damage that may be incurred by the Engineer-in-

46

Charge in getting the left out Works executed from elsewhere at the risk and cost of the

Contractor.

c) In case of delay in the execution of Works, the Engineer-in-Charge will have the

right to get the Work executed from any alternative source, at the sole risk and cost of

the Contractor. Any extra expenditure incurred in such action shall be recoverable in full

from the Contractor in addition to Owner's right of claim for liquidated damages.

13. Risk and Responsibility:

The Risk of loss or damage to physical property and the death and personal injury that

arises in consequence of the performance of the Contract shall be allocated between the

Employer and the Contractor as follows:

a) Employer’s Risks

• In so far as they relate to the area where the works are to be erected:

• War and hostilities (whether war be declared or not), invasion, act of foreign

enemies

• Rebellion, revolution, insurrection, military or usurped power or civil war.

• Ionizing radiation or contamination by radioactivity from any nuclear fuel,

radioactive toxic explosives or other hazardous properties of any explosive

nuclear assembly or nuclear component, thereof.

• Use or occupation of the works or any part thereof by the Employer.

• The act, neglect or omission or breach of Contract or of statutory duty of the

Employer

b) Contractor’s Risks

• The Contractor’s Risks are all risks other than those identified as the

Employer’s Risks.

14. Accidents:

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person

employed by the Contractor or his sub Contractors or employees of the Owner for the

purposes of the Works, unless caused by any acts or defaults of the Employer. In the

latter cases the Employer shall be liable for and shall indemnify the Contractor against

all losses, expenses or claims arising in connection therewith.

47

15. Insurance:

The Contractor shall insure against liability to third parties for any death or personal

injury and loss of or damage to any physical property including the property of the

Employer other than the Works arising out of the performance of the Contract and

occurring before the issue of the last Defect Liability Certificate. Such insurance shall be

effected before the Contractor begins any Work on the Site.

16. Force Majeure.

Force Majeures means any circumstances beyond the control of the parties including:

a) War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

b) Ionizing radiation or contamination by radioactivity from any nuclear fuel or from

any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or

other hazardous properties of any explosive nuclear assembly or nuclear components

thereof;

c) Rebellion, revolution, insurrection, military or usurped power and civil war;

d) Riot, commotion or disorder, except where solely restricted to employees of the

Contractor.

e) Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent that performance of such obligations is prevented by any

circumstances of Force Majeures that arise after the date of the Notification of Award.

f) If either party considers that any circumstances of Force Majeures have occurred

which may affect performance of his obligations he shall promptly notify the other party.

g) Upon the occurrence of any circumstances of Force Majeures the Contractor shall

endeavor to continue to perform his obligations under the Contract so far as reasonably

practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes

to take including any reasonable alternative means for performance, which is not

prevented by Force Majeures. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

h) If circumstances of Force Majeures have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been granted

an extension of Time for Completion of the Works, either party shall be entitled to serve

upon the other, 30 days notice to terminate the Contract. If at the expiry of the period of

30 days Force Majeures shall still continue, the Contract shall terminate.

17. Contractor’s Default:

48

a) If the Contractor is not executing the Works in accordance with the Contract or is

neglecting to perform his obligations, there under, as seriously, to affect the Program for

carrying out of the Works, the Engineer-in-Charge may give notice to the Contractor

requiring him to make good such failure or neglect.

b) If the Contractor:

i) Has failed to comply within a reasonable time

ii) Assigns the Contract or Sub-Contracts the whole of the Works without the

Engineer-in-Charge’s written consent, or

iii) Becomes bankrupt or insolvent, has a receiving order made against him or

compounds with his creditors, or carries on business under a receiver, trustee or manager

for the benefit of his creditors or goes into liquidation.

c) The Engineer-in-Charge may, after giving 15 days notice to the Contractor,

terminate the Contract and expel the Contractor from the site. Any such expulsion and

termination shall be without prejudice to any other rights or powers of the Employer, or

the Contractor under the Contract. The Employer may upon such termination complete

the Works himself or by any other Contractor. The Employer or such other Contractor

may use for such completion, Contractor’s equipment which is on the Site and as he or

they may think proper, and the Employer shall allow the Contractor a fair price for such

use.

d) The Employer shall, as soon as possible after such termination, certify the value of

the Works and all sum then due to Contractor as at the date of termination.

e) The Engineer-in-Charge shall not be liable to make any further payments to the

Contractor until the Works have been completed. When the Works are so complete, the

Employer shall be entitled to recover from the Contractor the extra costs, if any, of

completing the Works after allowing for any sum due to the Contractor. If there is no

such extra cost the Engineer-in-Charge shall pay any balance due to the Contractor.

f) The Contractor’s liability shall immediately cease when the Employer expels him

from the Site without prejudice to any liability there under that may have already

occurred.

18. Settlement of Disputes:

a) Any dispute(s) or difference(s) arising out of or in connection with the Contract

shall, to the extent possible, settled amicably between the parties.

b) If any dispute or difference of any kind whatsoever shall arise between the

Employer and the Contractor, arising out of the Contract for the performance of the

49

works whether during the progress for the works or after its completion or whether

before or after the termination, abandonment or breach of the Contract, it shall, in the

first place, be referred to and settled by the empowered officer to be appointed by the

Employer, who within a period of thirty (30) days after being requested by either party

to do so, shall give written notice of his decision to the Employer and the Contractor.

c) Unless as hereinafter provided, such decision in respect of any matter so referred

shall be final and binding upon the parties until the completion of the Works and shall

forthwith be given effect to by the Contractor who shall proceed with the Works with all

due diligence, whether he or the Engineer-in-Charge required arbitration as hereinafter

provided or not.

d) If after the Empowered Officer has given written notice of his decision to the

parties, and no claim to arbitration has been communicated to him by either party within

thirty (30) days from the receipt of such notice, the said decision shall become final and

binding on the parties.

e) In the event of the Empowered Officer failing to notify his decision as aforesaid

within thirty (30) days after being requested aforesaid, or in the event of either the

Owner or the Contractor being dissatisfied with any such decision, or within thirty (30)

days after the expiry of the first mentioned period of thirty (30) days, as the case may be,

either party may require that the matters in dispute be referred to arbitration as

hereinafter provided.

19. Arbitration:

All matters, question, disputes, differences and/or claims arising out of and/or

concerning and/or in connection and/or in consequences or relating to this Contract

whether or not obligations of either of both parties under this Contract be subsisting at

the time of such dispute and whether or not this Contract has been terminated or

purported to be terminated or completed, shall be referred to the Mutually Agreed

Arbitrator under Indian Arbitration Act 1996. The Award of the Arbitrator shall be

final and binding on the parties to this Contract.

20. Taxes and Duties:

a) All custom duties, excise duties, sales taxes and other taxes including service

tax and duties, levies payable by the Bidders in respect of the transaction between the

Bidders & their vendors/sub-suppliers while procuring any components, sub-

assemblies, raw-materials and equipment shall be included in the Bid price and no

separate claim on this behalf will be entertained by the Employer.

50

b) Wherever excise duty is applicable, the credit due under the MODVAT

policies wherever applicable, shall be taken into account by the Bidder while quoting

the Bid price. Compliance of this clause shall be confirmed by the Bidder along with

his Bid.

c) As regard the Income Tax, surcharge on Income Tax and other taxes including

tax deduction at source, the Bidder shall be responsible for such payment to the

concerned authorities with in the prescribed period.

d) Deduction of Works Sales Tax at source as per provisions of Sales Tax Act

shall be made from the Bills of the Contractor.

21. Advertising:

Any advertising stating the subject of this Contract by the Contractor in India or in

other foreign countries shall be subject to approval of the Employer prior to the

publication. Publication of approved articles, photographs and other similar materials

shall carry approval of the Employer.

22. Compliance of Laws

The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable.

23. Variation in the Scope of Work

The scope of work can be increased/decreased by 25% during the execution or

otherwise on the pro-rata basis by the Engineer-in-Charge.

24. Deviations/Exclusions

The bidder is to mention the deviations/exclusions in the schedule given and also to

mention the cost of the withdrawal the price bid (Part-II). The deviations/exclusions

mentioned anywhere else will not be entertained and it will be presumed that there is

no deviation/exclusion in the tender.

25. Evaluation for the purpose of allotment of work

Though the rates per unit have been asked for in the price schedule A, the total cost of

the package will be calculated based on total quantities mentioned in the bid document

for the purpose of comparison of lowest bidder before and after the negotiations by

Purchase Committee. However, the prices lowered during the negotiations will be

reduced pro-rata on all the items in the same proportion.

26. The tender is being invited for a period of one year initially. However, DGVCL

reserve the right to extend the contract for a further period of two years by mutual

consent under same rate, terms & condition after receiving the performance of the first

year.

51

SECTION - IV

BID PROPOSAL SECHEDULE - B

52

TENDER NO. DGVCL/ R-APDRP/2011/ FOR GIS WORK /001

BID PRICE SCHEDULE B

A. WORK/SERVICE PORTION AND PORTING/LOADING & HANDING OVER OF

DATA/MAPS

Sr.

No.

Description Unit Annual

Qty. Unit

Price

Total

Prices (Rs.)

Lacs

Total value at

DGVCL inclusive of all

Taxes &

Duties (Rs.)

1.0

1.1

1.2

1.3

1.4

1.5

1.6

1.7

INDEXING, MAPPING &

ASSET CODIFICATION WITH

GPS COORDINATES

HT & LT customer indexing and

tabulation of same, based on the

registers / ledger record of the

owner for all the consumers of

each Area / Division. Field survey

works, physical verification of

coded data base of customer based

upon electrical system

codification, and source of supply

to a particular customer GIS mapping of 11 kV feeder/Lt

line from the substation up to the last distribution transformer and

Asset codification of the electrical assets on 11 kV feeders from

substation to last DT and LT lines Painting of numbers on

Pole/Transformers etc. with back ground colour as per instruction

and black numbers

GPS survey (Field survey)

Technical Audit of sub-station (In

case of new S/S only)

Technical Audit of distribution transformer (In case of new S/S

only) Base Maps (Municipal map or SOI

maps , satellite imageries)

Per

consumer

Per Sq. km.

Per No.

Per Km.

Per No.

Per. No.

Per Sq. Km

96000

396

24000

396

24

2400

396

TOTAL COST – A

Amount in words: .........................................................................Rupees

Signature of Contractor S.B./PG1

53

BID PRICE SCHEDULE B

Note: 1. The prices arrived at in this schedule should match with the prices indicated in bid

submission format. 2. Prices to be quoted both in figures and in words.

3. Prices quoted should be F.O.R. basis inclusive of all Taxes including service tax and levies. 4. In case of any discrepancy between the two, the rates quoted in words shall prevail.

5. The quantity indicated above is only indicative & not final. The payment will be done only

for the actual quantity executed.

Signature of Contractor Authorized Signatory

DGVCL, SURAT

S.B./PG2

54

APPENDIX – A:

RESPONSIBILITY OF THE VENDOR

1. Submission of the names along with 3 photographs each of the field staff, supervisors, managerial staff (town wise).

2. Detailed work plan, town wise, with methodology and milestones, no. of work force – field level, managerial, etc. This has to be shared with DGVCL before starting the work.

3. Accident & Medical Insurance of all staff involved in activities related to GIS survey under RAPDRP project, as per the prevailing laws and copy of same must be submitted to DGVCL & time to time same will be renewed & its copy must be submitted to DGVCL.

4. The vendor will indemnify DGVCL from any acts of omission and commission, which are unethical, and committed advertently or inadvertently, by any of its staff members, employees or any representative acting on or behalf of the vendor Company.

5. All tools tackles, equipment’s, accessories, portable, non portable, fixed, etc as required for the R – APDRP project will be provided for by the vendor at their own cost, which is deemed to have been included in the cost of the proposal.

6. All responsibilities related to the employees and staff of the Vendor Company, with respect to their travelling, lodging, boarding, conveyance, etc will be the sole responsibility of the vendor Company.