tender documents- for layya and ali pur supplies

7/30/2019 Tender Documents- For Layya and Ali Pur Supplies

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Tender documents of Supplies for Alipur, District Muzaffargarhand Layya

Activity DatesPublic notification in Newspaper (Nationwide Daily JANG) 05 June 2011Last date of submission of sealed bids with requireddocuments

14 June 2011

Bid evaluation and recommendations of award 15 June 2011Notification of award of purchase order/contract (selectedbidders only)

16 June 2011

Instruction to Bidders for submission of Bids and generalconditions of contract:

1. Eligibility of Bidders : Only those suppliers, manufacturers,distributors and/or dealers and wholesalers are eligible to submit bidswho have registered offices, and can submit the following documentson behalf of the manufacturers/suppliers as their authorizedagents/representatives/service providers:

a) Proof of registration with relevant government authority andhaving registered office

b) Proof of registration with tax authorities (NTN/Sales Tax)c) Dealership certificate of manufacturer/importer (if any) should be

attached with Bidd) Proof of experience of handling in respective producte) Proof of strong financial backgroundf) List of big clients and projects

2. Bid prices:The quoted bid price shall be mentioned on per accountingunit in Pak Rupees for each item separately as per bid price formatattached as Annexure A. The quoted price of each item must beinclusive of all applicable taxes, cost of materials, manufacturing,packing and labor and delivery charges which are mentioned at theend of Annexure-A. No price variation will be accepted after bidopening pre-paid as the quoted bid price will be considered as finalprices.

3. Validity of Bid prices: Prices of all items must be quoted with avalidity period of minimum thirty (30) days for non-livestock and sixty(60) days for livestock supplies from the date of bid opening. Thisstatement should be clearly mentioned on your bid/quotation underprice validity. No price escalation/inflation claimed by the selectedbidder will be entertained after bid evaluation process is completedand orders are issued to selected bidder/s.

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4. Bid Security : At the time of bid submission, interested eligible biddersmust submit a bid security (refundable) @ 3% of the total bid value inthe shape of Pay-order/Demand Draft issued by a scheduled bank inthe name ofChildren First. Bids submitted without bid security shallnot be considered. Bid security will be returned to unsuccessful bidders

within fifteen days of completion of evaluation of bids. The bid securityof successful bidders shall only be returned after they submitperformance bond as mentioned below and also explained in thespecial conditions of purchase order/contract.

5. Performance Bond: Selected bidders will submit 10 % performancebond of the total order value in the shape of demand draft/pay orderissued by a scheduled bank in the name of Children First. Aftersubmission of performance bond the bid security will be released. If asuccessful bidder fails to submit the performance bond within due datespecified in the purchase order/contract, the bid security of that bidderwill be forfeited without further notice, and the contract shall beawarded to the second evaluated bidder.

6. Cutting and overwriting : Only those bids will be considered whichare absolutely clear/unambiguous and legible. Any unavoidablecutting/over-writing must be signed and stamped.

7. Packing and transportation: All non-livestock items shall beindividually wrapped and packed in proper packing material foronwards transportation and delivery to the locations as mentioned inAnnexure -A. Any item damaged during transportation will be

replaced by the bidders/suppliers at their own cost. All livestock itemsshall be delivered at distribution point in District Muzaffargarh andDistrict Layya. A comprehensive distribution plan will be shared withselected vender or schedule will be given at the stage of awarding thecontract with selected vender.

8. Bid Price Form: Number of items required and their respectivestandard specifications are attached herewith as Annexure A.

9. Bid Evaluation: The bids will be evaluated on item by item pricesconsidered inclusive of all costs including cost of packing,

transportation and delivery to Children First location/s mentioned inAnnexure - A, and shall be considered as duty paid and delivered finalprices (DDP) as mentioned in clause 2 above however the contractwould be awarded on items basis.

10. Samples inspection: After the bid evaluation process,selected bidders will be requested to submit complete samples of therespective items within 1-2 days of the request; otherwise ChildrenFirst reserves the right to reject the bid without further notice. In caseof rejection of samples, the bidder/firm/supplier shall be responsible to

bear all costs associated with submission of samples and collectingback the samples from Children Firsts office.



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11. Purchase order : A purchase order/contract will be issuedto successful bidder only after review and approval of bids. Decision ofthe review and selection committee of Children First will be final andthe organization reserves the right to accept or to reject any or all bids

without assigning any reasons thereof.

12. Delivery/supply schedule : Supplies and delivery of allnon-livestock items are required within 10 days of notification of awardto the successful bidder/supplier. However, livestock supplies deliveryschedule will be shared with the selected bidder which would becomprised to months from June-July 2011. The selected bidder/supplierwill be responsible for packing of required quantities and delivery tothe warehouse of Children First, located at Alipur, District Muzaffargarhand Layya.

13. Penalty: If deliveries are delayed from the agreed timelineof purchase order, a penalty of 0.14% per day on the quoted price ofeach undelivered item will be imposed that will be deducted from billpayment to supplier/bidder or otherwise can be deducted fromperformance bond of the bidder/supplier without further notice.

14. Payment: Children First will make payment within 10-15days of receipt of invoice from bidder/supplier along with a copy ofdelivery challan verified by the receiving staff of Children Firstswarehouse address given in clause 12 above. Tax at source will be

deducted from all payments made to bidder/supplier as pergovernment rules and regulations unless a valid exemption certificateis provided by the bidder/supplier.

15. Preparation of Bid and submission : The bid documentsincluding the price schedule must be prepared on companys letter-head and should be submitted in plan sealed condition in markedenvelopes as per instruction below in clause 16. Please do not mentioncompany name and address on envelop.

16. Date of submission of Bid : Sealed bids must be submitted

to the office address mentioned below through registeredmail/post/courier or hand delivered under a cover letter foracknowledgement of receipt latest by 14 June 2011. Late submissionswill be rejected.

TenderManager Support Services, Children First

House No. 554, Street 49, I-8/2

Islamabad
