TENDER DOCUMENTS FOR CONSULTANCY SERVICES FOR

IDENTIFICATION OF THE FUTURE STRATEGIES NEEDED TO SUPPORT THE

NATIONAL INSTRUCTORS’ COLLEGE ABILONINO (NICA)

BECOMING A CENTRE OF EXCELLENCE FOR INSTRUCTOR TRAINING IN

UGANDA

UNDER BELGO-UGANDAN STUDY AND CONSULTANCY FUND (UGA/01/004)

TENDER N° UGA364

OCTOBER, 2018

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PREFACE

The Study and Consultancy Fund (the Fund) is a funding envelope that was put aside under the Belgium-Uganda partnership, aimed at enhancing the institutional capacity in Uganda in support of the prioritized sectors of the Ugandan-Belgian Cooperation on the one hand and the preparation of the Indicative Development Cooperation Program and the implementation of the Paris Declaration on Aid Effectiveness on the other hand.

The Belgian Development Agency (Enabel) as the agency responsible for the implementation of the general cooperation agreement between Uganda and Belgium, oversees the Fund’s execution on behalf of Belgium. The Republic of Uganda on the other hand, has entrusted Ministry of Finance, Planning and Economic Development with the supervision of arrangements related to the execution of this Fund. The two entities (MoFPED and Enabel) are therefore responsible for realization of the Fund’s objective.

The Fund is implemented partly under the joint responsibility of Government of Uganda and Enabel (co-management) and direct management by Enabel (own management).

The Fund finances various studies that will contribute to the general objective and also aligned to the priority sectors of the Belgium-Uganda cooperation. These studies are introduced by different government of Uganda Ministries, Departments and Agencies (MDAs) (see Terms of Reference).

The management of the Fund is guided by:

The terms and conditions contained in the Specific Agreement signed between the two

countries,

The internal rules, processes and mandates applicable within Enabel,

The Public Procurement and Disposal Authority (PPDA) Regulations of Uganda.

STRUCTURE:

Part 1: Instructions to consultants

Part 2: Terms of Reference

Part 3: Contract form

Part 4: General conditions

Part 5: Special conditions

Part 6: Forms

1. Identification form,

2. Code of ethical conduct,

3. Proposal submission form,

4. List of similar assignments,

5. Key expert(s) table,

6. Organisation and methodology,

7. Financial proposal (lump-sum contract).

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PART 1 INSTRUCTIONS TO CONSULTANTS

Preparation of proposals: You are requested to quote for these services by submitting separate technical and financial proposals for the consultancy, as detailed below. The standard forms presented in Part 6 may be retyped for completion but the bidder is responsible for their accurate reproduction. Bidders are bound to strictly use the application format in part III of this tender document. You are advised to carefully read the complete tender documents before preparing your proposal.

Documents for preliminary evaluation: Bidders will submit the following documents for preliminary assessment of the consultant(s):

a copy of their trading license or equivalent and or a copy of any other Certificate of registration with relevant bodies;

evidence of fulfilment of obligations to pay taxes;

the duly signed identification form (Annex 1);

the duly signed code of ethical conduct (Annex 2);

the duly signed proposal submission form (Annex 3);

the duly completed list of similar assignments (Annex 4);

Preparation of technical proposal: Using a standard format annexed, the technical proposal should contain the following documents and information:

the duly completed key expert(s) table (Annex 5);

the CVs of the key expert(s);

the duly completed organisation and methodology; (Annex 6)

Preparation of financial proposal: The financial proposal should contain the following documents and information:

the duly signed financial proposal lump-sum contract (Annex 7).

Information: The awarding of this contract is coordinated Ms. Rose Athieno Kato, Supervising Assistant (Enabel). Throughout this procedure, all contacts between the contracting authority and the (possible) bidders about the present contract will exclusively pass through this service / this person. (Possible) bidders are prohibited to contact the contracting authority any other way with regards to this contract, unless otherwise stipulated in these tender documents. Questions shall be addressed in writing to: rose.kato@enabel.be.

Validity of proposals: The proposal validity required is 90 calendar days from the deadline for the submission of tenders.

Sealing and marking of proposals: The technical and financial proposals should be sealed in separate envelopes, both clearly marked with the project number above, the bidder’s name, Enabel address below and either “Technical proposal” or “Financial proposal” as appropriate. Submission must be one original and two copies clearly labelled ‘’copy’ or ‘’original”. This is applicable to both financial and technical proposals. Both envelopes should be enclosed in a single outer envelope, clearly marked with the project number above, the bidder’s name and Enabel address. All envelopes should be sealed in such a manner that opening and resealing cannot be achieved undetected.

Submission of proposals: Proposals should be submitted to the address below, no later than

Friday 9th November, 2018 at 4:00 PM at the latest. Late proposals will be rejected.

Address: Supervising Officer (MoES) & Supervising Assistant (Enabel)

Tender N°UGA364

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c/o Belgian Development Agency, Enabel Lower Kololo Terrace, Plot 1B Kampala/Uganda

Opening of proposals: The proposals will be opened internally by MoES, MoFPED and Enabel. Bidders’ representatives are not permitted to attend the opening. Financial proposals will be kept unopened and the evaluators shall have no access to financial information until the detailed technical evaluation is concluded.

Evaluation of proposals: The evaluation of proposals will use the methodology as detailed below: Proposals failing at each of the Stages will be eliminated and not considered at the next stage.

1. Preliminary examination:

a) to determine the eligibility and the administrative compliance on pass/fail basis.

b) to determine if the consultant(s) have the Minimum Qualifications stipulated in the Terms of Reference on pass/fail basis.

2. Technical evaluation: 70 points

Proposals shall be awarded scores out of the maximum number of points indicated below for each of the following criteria which will be expanded during the evaluation:

(see form 5, 6) Max. Points (100)

Methodology 40

Understanding of ToR: 10

Strategy 25

Work plan & timetable of activities 5

Key expert(s) 60

International team leader 20

National team leader 16

Support team of national experts

National consultant - Instructor training 8

National consultant – Economist 8

National consultant - tracer study 8

The minimum technical score required to pass the technical evaluation from total scores is 70% points. This score for the detailed technical evaluation will be calculated out of 70 points.

3. Financial evaluation:30 points

With regards to the ‘price’ criterion, the following formula will be used:

Points tender A = total price of all items of lowest tender * 30 total price of all items of tender A

Currency: Proposals may be priced in Ugandan Shillings or any other freely convertible currency and in up to two currencies. The currency of evaluation will be Ugandan shillings. Proposals in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Bank of Uganda on the date of the submission deadline.

Post-qualification of the consultant(s): The contracting authority reserves the right to examine the documentary evidence of the consultant’s qualifications or any other elements as presented by the consultant and using any preferred approach.

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Negotiations: Negotiations may be held with the best evaluated consultant(s) following the evaluation of proposals. The cost of any negotiations or technical discussions shall be borne by the respective parties themselves.

Best evaluated bid: The best evaluated bid shall be one with the best combination of technical and financial proposals and shall be recommended for award of contract.

Award of contract: Award of contract shall be by letter of notification of award followed by a contract agreement signed between the successful bidder and the Study and Consultant Fund Director from Ministry of Finance Planning and Economic Development.

Right to reject: MoFPED and Enabel reserve the right to accept or reject any proposal or to cancel the bidding process and reject all proposals at any time prior to contract award.

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PART 2:

TERMS OF REFERENCE FOR THE STUDY

ON

“IDENTIFICATION OF THE FUTURE STRATEGIES NEEDED TO SUPPORT THE

NATIONAL INSTRUCTORS’ COLLEGE ABILONINO (NICA)

BECOMING A CENTRE OF EXCELLENCE FOR INSTRUCTOR TRAINING IN

UGANDA”

Background: 1.1 Contextual background

As access to and quality of education and training is a priority both for Belgium and

Uganda, both countries have been working together since 2008 to support the education

sector in Uganda (through projects and/or budget support).

In 2012, ENABEL and the MoES/TIET department launched the five-year Teacher

Training and Education project (TTE - UGA 0902011) to support quality of teaching

and learning in 4 teacher training institutions, including Muni and Kaliro National

Teachers’ Colleges, Mulago Health Tutors College (HTCM) and the National

Instructors College of Abilonino (NICA). This five-year project ended in December

2017. As a result, ENABEL technical and financial support to the National Instructors

College of Abilonino through the TTE project is phasing out.

The purpose of this consultancy is, therefore, to undertake a thorough situational

analysis of the National Instructors’ College of Abilonino, which will be used to inform

the ENABEL, the MoES and its Education Development partners about the technical

expertise and funds needed to further develop the Instructor Training at NICA and to

support NICA in becoming a centre of excellence for Instructor Training in the BTVET

sector.

In addition to the situational analysis, the consultancy is expected to look into

alternative pathways to become a BTVET instructor through flexible bridging programs

and exploring the options for companies to second staff for part-time teaching, as

recommended in the EDP Position paper on Strategic Plan for Skills Development

2011–2020. Today, there is no opportunity for the recognition and certification of the

competencies of trainers with practical skills but without a pedagogical qualification

(skilled practitioners).

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1.2 Problem statement

The National Instructors’ College of Abilonino (NICA) is the only public pre-service

BTVET instructors’ college in Uganda. Students enrolled in this college are

electricians, carpenters, tailors, etc. seeking the additional diploma in Instructor and

Technical Teacher with engineering field that will allow them to apply for teaching

positions in vocational schools.

The college falls under the responsibility of the Teacher & Instructors Education

and Training (TIET) department of the MoES, in charge of ensuring that all national

Teachers/Instructors Training Colleges of Uganda are functioning in accordance with

the national administrative and institutional policies and systems. The college also falls

under the responsibility of Kyambogo University (KYU), officially mandated to

provide and keep updated the college two-year curriculum (Diploma in Instructor &

Technical Teacher Education (DITTE) with engineering content), to assess final exams

and award the diploma, and to provide pedagogic support supervision to the college

academic staff. However, for various reasons, NICA did not receive any support

supervision whatsoever by any public or private institution prior to the TTE project. As

a result, in 2012, college infrastructure was dilapidated, staff and students were

demotivated, practical training was almost inexistent, and learning was aiming at

passing exams only.

To address this situation, and in line with the Skilling Uganda 2011-2020 priorities, the

MoES and ENABEL designed a holistic program to support this college. The program,

implemented during five years (2012-2017) by the TTE project included the following

components:

Pedagogic support:

1. Training and certification of Instructors on Active Teaching & Learning

pedagogies

2. Training on mentorship skills, and establishment of a college-based

Mentorship Committee

3. Establishment and training of the Library Committee

4. Establishment of a quarterly support supervision system, by MoES/TIET

department and KYU

Technical support

1. Development and delivery of a set of skill cards for 6 specific trades, and of a

training of NICA’s Instructors on how to use them, completed in collaboration

with KYU in 2016.

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Support to the college management:

1. Hands-on trainings on strategic planning, accountability, budgeting for the

administrative staff

2. Training on maintenance of infrastructure and equipment

3. Attribution of grants (with close monitoring of their execution) to support

administrative, pedagogic and income-generating activities

4. Definition of ‘Centre of Excellence’ criteria suitable for this centre, in

collaboration with MoES

Improvement of the college facilities:

1. Complete reconstruction of the whole college: classes, workshops,

laboratories, library, multipurpose hall, canteen, kitchen, admin block,

dormitories, staff houses, etc.

2. Provision of furniture; of TVET equipment for all the different trades; and of

books for the library

Considering the specific context, situation and challenges of this college, it appears that

additional support is still needed to strengthen the college management capacities,

foster the sustainability of the results achieved so far, and further support the college in

becoming a centre of excellence.

It is in this context that this consultancy is required. In addition to the situational

analysis, the consultancy is expected to look into alternative pathways to become a

BTVET instructor through flexible bridging programs and exploring the options for

companies to second staff for part-time teaching, as recommended in the EDP Position

paper on Strategic Plan for Skills Development 2011–2020. Today, there is no

opportunity for the recognition and certification of the competencies of trainers with

practical skills but without a pedagogical qualification (skilled practitioners).

1.3 Alignment with GoUs priorities and the Indicative Development Program

This study is undertaken in the framework of the Joint Development Programme of the

two countries (Uganda and Belgium) targeting post-primary education, particularly in

the BTVET sector.

This proposal aligns with the Business, Technical, Vocational Education and Training

Act 2008, which provides for the promotion, coordination, principles and framework

governing BTVET in Uganda, the Uganda Vocational Qualifications Framework, the

financing of BTVET and other related matters. It also aligns with the Skilling Uganda

reform adopted in 2011, which main objectives are to make BTVET relevant to

productivity development and economic growth; increase the quality of skills

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provision; increase equitable access to skills development; improve the effectiveness in

BTVET management and organisation; and increase internal efficiency and resources

available to BTVET.

The Ministry of Education emphasizes the need to strengthen the teaching institutions,

including preparing post-primary BTVET instructors to teach the competencies

actually required by students to be employable by the private sector. The Skilling

Uganda 2011-2020 strategic plan calls for the reform of BTVET institutions to be more

closely and efficiently linked to Uganda’s national development and its labour market

needs, noting that the quality of tertiary education depends on the relevance and quality

of its academic offer, and on the hands-on technical expertise of its faculty and

management & maintenance staff.

Rationalizing the offer of the National Instructors College of Abilonino in a bid to scale

it up to the level of a Centre of Excellence for Instructor Training in the BTVET sector,

serves the priorities of both countries.

1.4 Proof of product usage

Under the supervision of the Commissioner TIET and with the assistance of the

ENABEL Education Program Manager:

- The validated Final Report and its annexes shall be disseminated among relevant

MoES departments (TIET, BTVET, NCHE, Kyambogo University, etc.),

public/private institutions, and the Education Development Partners.

- Dissemination/consultation workshops (maximum 2; to be included in the

financial offer) shall then be organized (e.g. through the Teacher Education and/or

BTVET Working Groups) in view to analyse the consultants’ analysis and

recommendations, and to identify the potential stakeholders, inputs and activities

that will constitute the way forward.

2.0 DESCRIPTION OF THE ASSIGNMENT

2.1 General objective (GO)

The general objective of the study is to determine the role of NICA in todays’ public

and private BTVET sectors, and to propose feasible, efficient and sustainable

strategies to make it become a Centre of Excellence for Instructors training, able to

support the Skilling Uganda national programme.

2.2 Specific objectives (SO) and mainstreaming of gender issues

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To reach the general objective, the following specific objectives shall be pursued:

Specific Objective 1 - Conduct a situational analysis of the institution, including:

a. Analysis of the national BTVET sector (macro level):

Key elements of the national BTVET policies and strategies

(BTVET Act 2008 and other relevant documents)

Key elements of the Skilling Uganda reform (Strategic Plan

2011-2020 and other relevant documents)

Priority employability areas (current and forecast) in the

BTVET sector

Profile/number of trained instructors needed in Uganda in the

coming years

A survey on the competences requirements of a TVET

instructor

b. College profile:

Vision, mission and objectives

College place in regards to the Skilling Uganda reform

Current links/agreements with public/private organizations,

including: practice schools, private sector organizations, MoES,

Kyambogo, Nakawa and Jinja VTIs, etc.

Adherence to the Centre of Excellence criteria developed by

MoES and the project (attached)

c. Analysis of administrative, academic and support staff:

Theoretical/actual establishment

Organograms and job descriptions

Administrative processes: staff recruitment and appraisal,

procurement and reporting procedures, infrastructure and assets

maintenance system, etc.

Theoretical/actual competences

Time on task

d. Analysis of male and female students:

i. Number, gender, age, academic profile of students

received in the past 5 years

ii. Academic performance of students in the past 5 years,

by gender

iii. Professional whereabouts of students graduated in the

past 5 years, by gender

e. Financial analysis for the past 5 years (2012-2017):

i. College incomes (from MoES and from students) and

expenses

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ii. Efficiency, transparency, quality and challenges of

financial procedures

f. Analysis of the relevance of the training offer (for each trade):

i. Description of the national instructors’ PRESET and

INSET systems

ii. Description of the current offer by NICA (contents

and organization)

iii. Relevance and efficiency of the current offer and

approach to the Skilling Uganda strategy

iv. Opportunities for additional/revised training contents,

short-term courses, other training

alternatives/solutions, etc.

Specific Objective 2 – Assess the organisational capacity (staff capacity &

systems in place)

a. Workshops management (per workshop)

v. Operational guidelines or manuals

vi. Instructional timetables

vii. Persons in charge

viii. Daily cleaning and order

b. Equipment/machinery management (per item/workshop)

ix. Operational guidelines or manuals

x. Persons in charge

xi. Daily cleaning and order

c. Green environment systems management, operation, maintenance &

repair of the:

xii. Energy saving facilities (biogas, ventilation, water

collection, solar installations)

xiii. Waste management system

xiv. Cooking facilities

d. Inventories management for:

xv. Office, IT & pedagogic assets

xvi. Technical equipment/machineries, furniture, vehicles

xvii. Inventories filing system (hard & electronic copies)

e. Maintenance management for:

xviii. All the buildings

xix. Office, IT and pedagogic assets

xx. Technical equipment/machineries, furniture, vehicles

xxi. Maintenance filing system (hard & electronic copies)

f. Financial and administrative management:

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xxii. Records and accounts

xxiii. Procurement processes

xxiv. Financial and administrative filing systems (hard &

electronic copies)

g. Human resources management:

xxv. Identification of training needs of the staff, in relation

to all the above

xxvi. Budgeting, planning, prioritizing, implementing,

monitoring the trainings identified

Specific Objective 3 - Identify potential opportunities with public and private

partners which could help the college to diversify its offer, increase its incomes

and become a relevant actor in the BTVET sector, such as:

a. Potential short courses that could be offered at the college besides the core

DITTE program (i.e. training of master crafts persons from the private

industry)

b. Potential services that could be rendered using available college facilities

and equipment (e.g.: motor repairs, production of uniforms, vegetables

market, etc.) while increasing students’ hands-on activities

Examples of potential partners are: public/private technical training institutions

(e.g. Nakawa VTI; Directorate of Industrial Training, technical universities; etc.);

private businesses and employers; education development agencies and/or NGOs

that are active in the BTVET education sector in Uganda (e.g. JICA, ENABEL, GIZ,

etc.) and any other relevant partner.

Specific Objective 4 - Propose a way forward. Based on the above assessments

(SO1 to SO3), propose feasible, efficient and sustainable strategies to make NICA

become a Centre of Excellence for Instructors training, able to support the Skilling

Uganda national programme. This could include, for instance and as appropriate:

a. Reforms/amendments to the institutional anchorage of the college, to enable

better monitoring and coordination of its activities in the BTVET public and

private sectors, and to further develop the college into a Centre of Excellence

for Instructors training.

b. A review of the DITTE curriculum to make it more relevant to the needs of

the labour market

c. Training activities recommended to enable the college

administrative/academic staff and their main stakeholders (MoES/TIET

department and Kyambogo University) to better understand and execute their

respective roles, responsibilities and tasks.

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Mainstreaming of gender issues: Gender issues identified during the study shall be

clearly highlighted in the analysis of all results, and shall be taken into account in the

Consultants’ recommendations.

2.3 Methodology

To warrant completeness and quality of the results, the Consultants will ensure that

ample and participatory consultations are conducted both at the college and at central

level. This will include, among others, the following methodologies:

- Conduct documents review (desk study) for deepened understanding of:

o the policies and institutional framework related to the place and role of

the NIC Abilonino in the Ugandan BTVET sector and within the

Skilling Uganda reform

o the academic offer of NIC Abilonino, the curriculum and learning

materials of the Diploma in Instructors Training and Education and of

any other courses offered by the college

Note: the consultants are expected to verify and pull together all information

available including studies, position papers, strategy papers, policy documents,

etc. from various sources, as well as studies/reports done by the TTE, SDHR

and SSU projects (refer to the non-exhaustive list in annex).

- Conduct consultations of relevant public/private stakeholders

(questionnaires, interviews, focus group discussions at college and central level,

etc.) including among others:

o NIC Abilonino administrative and academic staff

o MoES departments, including DIT, TIET and BTVET departments

o Kyambogo University, Nakawa VTI, and any other relevant education

institution

o Private institutions offering BTVET education or employment

opportunities

o Education Development Partners, including ENABEL (SSU and SDHR

projects), JICA, KOIKA, IDB and any other relevant EDP

- Conduct participatory analysis of the information collected and organise the

findings & recommendations in a clear and structured way (see description of

deliverables, chapter 4).

- Prepare and submit reports and other deliverables (as specified in chapter 4)

for previous approval by ENABEL and TIET before presenting them at the

validation workshops.

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- Present the approved deliverables at the Validation Workshops to be organized

by TIET department (Maximum 2: one to present the draft report, and one to

present the final report. Costs of both workshops to be included in the financial

offer).

- Present the consultancy results and recommendations to external stakeholders

at Dissemination/Consultation workshops to be organized by TIET

department (Maximum 2. Costs to be included in the financial offer).

3.0 DURATION OF THE CONSULTANCY

The consultancy is expected to be completed within a six-month period, starting from

the date of the contract signing.

4.0 NATURE AND SCHEDULE OF THE DELIVERABLES

The following deliverables are expected to complete the assignment and are to be

submitted within the time frames indicated below:

1. One Inception Report

2. One Mid-Term Progress Report, with draft technical annexes and PowerPoint

Presentation

3. One Final Report, with final technical annexes and PowerPoint Presentation

The following timelines and guidelines for the preparation of deliverables are given as

a reference; adaptations can be done in agreement with TIET and ENABEL contract

managers:

Inception

Report

One (1)

month

after

signing the

contract

1. Introduction

1.1 Consultancy background

1.2 Presentation of contracting parties

2. Context

2.1 Description of Uganda BTVET sector:

institutional framework, policies, main

stakeholders, challenges…

2.2 Description of the Support to Skilling

Uganda reform

2.3 Description of the National Instructors’

College Abilonino

3. Understanding of the assignment

2.1 Objectives of the assignment

10 pages

max.

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2.2 Methodology (data collection, analysis,

reporting, etc.)

2.3 Work plan, including tasks of each team

member)

2.4 List of resources to be consulted

(studies, stakeholders)

4. Presentation and validation of

results

3.1 List of documents to be presented

3.2 List of stakeholders involved in

validation process

3.3 Timetable for validation

Power Point Presentation 10 slides

max.

Mid-Term

Progress

Report

Four (4)

months

after

signing the

contract

Main report

Executive Summary

1. Introduction

1.1 Background of the consultancy

1.2 General and specific objectives of the

study

1.3 Facts’ finding methodologies used

during the consultancy

2. Context

2.1 Description of Uganda BTVET sector:

institutional framework, policies, main

stakeholders, challenges…

2.2 Description of the Support to Skilling

Uganda reform

2.3 Description of the National Instructors’

College Abilonino

3. Summary of findings

3.1 Situational analysis of the college

(SO1)

3.2 Assessment of the organisational

capacity and systems (SO2)

3.3 Collaboration opportunities through

potential public/private partnerships

(SO3)

40 pages

max.

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4. Way forward

4.1 Sustainable strategies for NICA to

become a Centre of Excellence for

Instructors training (SO4)

5. Recommendations

5.1 To the College

5.2 To the MoES

5.3 To the Enabel

Annexes

A1 Detailed situational analysis of the

college (SO1)

A2 Detailed assessment of organisational

capacity & systems (SO2)

A3 Description of potential public/private

partnerships (SO3)

A4 Detailed description of the way

forward proposed (SO4)

A5 References: list of documents &

stakeholders consulted

As

necessary

Power Point Presentation 20 slides

max.

Final

Report

At the end

of the

contract

Main report

same structure as above

40 pages

max.

Annexes

same structure as above

As

necessary

Power Point Presentation 20 slides

max.

5.0 CONSULTANCY TEAM PROFILES

5.1 International team leader:

The international lead consultant is expected to provide this service in 52 working days

including at least 30 days in Uganda within the 6 months’ consultancy period (S/he

could also be a Ugandan with international experiences in BTVET systems). The

international lead consultant should have:

A Master’s degree in Engineering/Vocational related field from a recognised

institution

Proven working experience in BTVET systems in a developing country

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Proven experience in promoting strategies to ensure effectiveness and relevance

of national BTVET programs, and their coherence with local labour market

needs.

Proven experience in the development of BTVET institutions in a developing

country

Proven experience in BTVET instructors’ training in a developing country

At least one similar assignment, conducted in a developing country

5.2 National team leader:

The national team leader is expected to provide this service in 60 working days within

the 6 months’ consultancy period. S/he will lead and coordinate three national experts

and act as liaison person with the international team leader. The national team leader

should have:

A Master’s degree in Engineering/Vocational field from a recognised institution

Knowledge of the Skilling Uganda Strategic Plan 2011-2020

At least 10 years’ experience in the BTVET sub-sector in Uganda and/or in

the region

At least 5 years’ experience in management of BTVET institutions

At least 5 years’ experience in the industrial work within Uganda and/or in the

region

5.3 Support team of national experts:

The proposal will include a maximum of 3 national experts to support the team

leaders in the execution of specific tasks. They will report to national team leader. These

national experts are expected to provide their service in 25 working days each in

Uganda within the 6 months’ consultancy period. Their CVs, expertise and expected

roles shall be clearly specified in the proposal. The team of national experts will

include:

a. National consultant - Instructor training

A Master’s degree in Engineering/Vocational field from a recognised

institution

Knowledge of the Skilling Uganda Strategic Plan 2011-2020

At least 10 years’ experience as an instructor in BTVET institutions in Uganda

and/or in the region

At least 5 years’ experience in the industrial work within Uganda and/or in the

region

b. National consultant – Economist

A Master’s degree in Economics or Statistics or Accounting from a recognised

institution

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Working experience of 10 years in field of Accounting or Economic or

Statistics.

At least 5 years’ work experiences in the field of research

C. National consultant - tracer study

A Master’s degree in Monitoring and Evaluation from a recognised institution

Knowledge of the Skilling Uganda Strategic Plan 2011-2020

At least 10 years’ experience in the BTVET sub-sector within Uganda and/or

in the region

Demonstrated experience in conducting tracer studies.

5.4 Consultancy firm/team of consultants

The consultancy/team shall span a period of six (6) months and the Lead consultants

shall:

Take all the necessary steps to ensure that the entrusted tasks are executed in

accordance with the established terms of reference and according to internationally

accepted standards

Confirm availability of the core team of experts for the duration of the assignment

Maintain a complete list of sources of information used, and surrender all required

documents to MoES and ENABEL Study & Consultancy Fund at the end of the

task

Where applicable, meet tax obligations.

5.5 Deliverables and Timelines

S/N Deliverables Timelines

1 Inception report 2weeks after signing the contract

2 Draft report of the study 3 months from the time of signing

the contract

3 Validation workshops 0ne Month from time of

presenting the draft

4 Final report 2 week before the elapsing of the

contract

6.0 MANAGEMENT & MONITORING OF PROGRESS AND QUALITY

ASSURANCE:

Once hired, the consultancy firm will be under the overall management and

coordination of the Commissioner TIET department, assisted by ENABEL Education

Program Manager.

Continuous coordination and monitoring of progress shall be made by a monitoring

team to be nominated by the Commissioner TIET department, assisted by ENABEL

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Education Program Manager and that shall include relevant TIET and ENABEL staff

(including SSU and SDHR project staff). Regular meetings of the monitoring team (i.e.

on a monthly basis) will be organised by Commissioner TIET department, assisted by

ENABEL Education Program Manager.

All deliverables shall be timely presented to, and for approval by the Commissioner

TIET and the ENABEL Education Program Manager, as per schedules specified in

chapters 3 and 4.

All final documents shall be delivered in 2 original hardcopies and 2 electronic

copies.

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PART 3:

CONTRACT FORM

For Lump Sum Contracts

Contract reference: UGA364

Contract title: Identification of the future strategies needed to support the

National instructors’ college abilonino (NICA)

becoming a centre of excellence for Instructor training in Uganda

This Contract is made this…………. day of the month of ……………………… between ………..,………………….., Fund Director of the Belgo-Ugandan Study and Consultancy Fund, Ministry of Finance, Planning and Economic Development, P.O. Box 8147, Kampala, Uganda

(hereinafter called the “Contracting Authority”) and ……………………………………….. of …………… hereinafter called the “Consultant”).

WHEREAS

(a) the Contracting Authority has requested the Consultant to provide certain consultancy services (hereinafter called the “Services”) as defined herein and attached to this Contract;

(b) the Consultant having represented to the Contracting Authority that it has the required professional skills, personnel and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract.

NOW THEREFORE the parties hereto agree as follows:

1. The documents forming the Contract shall be as stated in and in the order of priority stated in the General Conditions of Contract.

2. The mutual rights and obligations of the Contracting Authority and the Consultant shall be as set forth in the Contract, in particular:

(a) The Consultant shall carry out the Services in accordance with the provisions of the Contract; and

(b) the Contracting Authority shall pay the Consultant the lump-sum contract price of ____________________ without VAT or such other sum as may become payable under the provisions of the Contract, at the times and in the manner prescribed by the Contract.

The Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.

Signed by ___________________________ (Authorized Representative of the Contracting Authority)

Name: _______________________________ Position: ________________________

Signed by _____________________________ (Authorised Representative of the Consultant)

Name: _______________________________ Position: ________________________

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PART 4: GENERAL CONDITIONS

Definitions

The “Contracting Authority” is the Fund Director, MoFPED.

The “Supervisors” shall be the Supervising Officer designated by the Ministry of Finance, Planning and Economic Development and the Supervising Assistant designated by the Fund Co-Director (Enabel).

“Consultant” means the natural person, private or government entity, or a combination of the above, whose proposal to perform the Contract has been accepted by the Contracting Authority and is named as such in the Agreement, and includes the legal successors or permitted assigns of the Consultant.

“Lump sum contract” means a contract under which the Services are performed for an all-inclusive fixed total amount.

“Contract” means the Agreement entered into between the Parties and includes the Contract Documents.

Law and language of the contract

(1) The law of the contract shall be the law of the Republic of Uganda.

(2) The language of the contract and all related communications shall be English.

Confidential Information

The Contracting Authority and the Consultant shall keep confidential and shall not without the written consent of the other party hereto, divulge to any third party any reports or data, or other information furnished directly or indirectly by the other party hereto in connection with the Contract, whether such information has been furnished prior to, during or following completion or termination of the Contract.

The Contracting Authority shall not use such documents, data, and other information received from the Consultant for any purposes unrelated to the contract. Similarly, the Consultant shall not use such documents, data, and other information received from the Contracting Authority for any purpose other than the design, procurement, or other work and Services required for the performance of the Contract.

Contract Documents

The documents forming the Contract shall be interpreted in the following order of priority:

(a) The contract,

(b) The special conditions,

(c) The general conditions,

(d) The terms of reference,

(e) Minutes of negotiations if any,

(f) The consultant’s proposal and any amendments or clarifications,

(g) Any other document consented by both parties.

All documents forming the Contract are intended to be correlative, complementary, and mutually explanatory.

No amendment, modification or other variation of the Contract shall be valid unless an Amendment to Contract is made in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto.

If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract.

Governing Law

The Contract shall be governed by and interpreted in accordance with the laws of Uganda unless otherwise stated in the tender documents.

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Contract Amendments

The Contracting Authority may at any time request the Consultant through notice, to make changes to the Contract by agreement to an Amendment of Contract.

If any such change causes an increase or decrease in the cost of, or the time required for, the Consultant’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Completion Date, or both, and the Contract shall accordingly be amended. Any claims by the Consultant for adjustment must be asserted within twenty-eight calendar days from the date of the Consultant’s receipt of the Contracting Authority’s notice.

Prices to be charged by the Consultant for any related or additional Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties.

An Amendment to Contract shall be signed by both Parties following agreement to the proposed changes required and shall make adjustments for the impact on the Contract Price, completion period or any other condition.

Subcontracting

The Consultant shall request approval in writing from the Contracting Authority for all subcontracts awarded under the Contract that are not included in the Contract. Subcontracting shall in no event relieve the Consultant of any of its obligations, duties, responsibilities or liability under the Contract.

Delays in carrying out assignment/extension of time

If at any time during performance of the Contract, the Consultant or its subcontractors should

encounter conditions impeding timely completion of Services, the Consultant shall promptly

notify the Contracting Authority in writing of the delay, its likely duration, and its cause. As soon

as practicable after receipt of the Consultant’s notice, the Contracting Authority may at its

discretion extend the Consultant’s time for performance, in which case the extension shall be

ratified by the parties by amendment of the Contract.

For any period exceeding the turnaround time stated in the special conditions, the Contracting Authority has the right to apply a lump sum payment of € 50 per day of delay that is rightfully owed in the absence of the information including a positive decision as described above.

Suspension of Assignment

The Contracting Authority may, by written notice of suspension of the assignment to the Consultant, suspend all payments to the Consultant hereunder if the Consultant fails to perform any of its obligations under the Contract, including the carrying out of the Services, provided that such notice of suspension shall:

(a) Specify the nature of the failure; and

(b) Request the Consultant to remedy such failure within a period not exceeding thirty calendar days after receipt by the Consultant of such notice of suspension.

Termination

The Contracting Authority may, by not less than thirty calendar days written notice of termination to the Consultant (except in the event listed in paragraph (f) below, for which there shall be a written notice of not less than sixty calendar days), terminate the Contract if:

(a) the Consultant fails to remedy a failure in the performance of its obligations as specified in a notice of suspension of assignment within thirty calendar days of receipt of such notice of suspension of assignment or within such other period agreed between the Parties in writing;

(b) the Consultant becomes, or if any of the Consultant’s Members becomes, insolvent or bankrupt or enters into any agreements with their creditors for relief of debt or take advantage of any law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary other than for a reconstruction or amalgamation;

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(c) the Consultant fails to comply with any final decision reached as a result of arbitration proceedings;

(d) the Consultant submits to the Contracting Authority a statement which has a material effect on the rights, obligations or interests of the Contracting Authority and which the Contracting Authority know to be false;

(e) the Consultant is unable as the result of Force Majeure, to perform a material portion of the Services for a period of not less than sixty calendar days;

(f) The Contracting Authority, in its sole discretion and for any reason whatsoever, decide to terminate the Contract;

(g) the Consultant, in the judgment of the Contracting Authority, has engaged in corrupt, fraudulent, collusive or coercive practices in competing for or in executing the Contract;

The Consultant may, by not less than thirty calendar days written notice to the Contracting Authority, terminate the Contract if:

(a) The Contracting Authority fails to pay any money due to the Consultant pursuant to the Contract and not subject to dispute within forty-five calendar days after receiving written notice from the Consultant that such payment is overdue;

(b) The Contracting Authority is in material breach of their obligations pursuant to the Contract and has not remedied the same within forty-five calendar days (or such longer period as the Consultant may have subsequently approved in writing) following the receipt by the Contracting Authority of the Consultant’s notice specifying such breach;

(c) the Consultant is unable as the result of Force Majeure, to perform a material portion of the Services for a period of not less than sixty calendar days; or

(d) The Contracting Authority fails to comply with any final decision reached as a result of arbitration.

Cessation of Rights and Obligations or Services

Upon termination of the Contract or upon completion of the Services, all rights and obligations of the Parties hereunder shall cease, except:

(a) such rights and obligations as may have accrued on the date of termination or completion;

(b) the obligation of confidentiality;

(b) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records; and

(c) any right which a Party may have under the Governing Laws.

Upon termination of the Contract by notice of either Party to the other, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Contracting Authority, the Consultant shall deliver all such documents to the Contracting Authority as these will always remain the absolute property of the latter.

Settlement of Disputes

The Contracting Authority and the Consultant shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract or interpretation thereof.

Amicable settlement of litigations is negotiated in Kampala with respect of the following

procedures:

(a) The injured party notifies the controversy by letter towards the other party with a settlement proposal. The latter disposes of 2 (two) weeks to reply in writing. Non-answering within this 2 weeks period involves acceptation of the propositions formulated by the injured party, so that the litigation is considered resolved.

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(b) The procedure of amicable settlement is to be started within 2 (two) weeks after notification of the controversy; the delay for the outcome of an amicable settlement is limited to 1 (one) month, starting from the opening of the negotiations.

If the parties fail to resolve such a dispute or difference by mutual consultation within twenty-eight calendar days from the commencement of such consultation, either party may require that the dispute be referred for resolution in accordance with the Arbitration and Conciliation Act Cap 4 laws of Uganda or such other formal mechanism specified in these contract provisions.

Obligations of the Contracting Authority

The Contracting Authority shall supply the Consultant with any information or documentation at its disposal which may be relevant to the performance of the contract. Such documents shall be returned to the Contracting Authority at the end of the period of the Contract.

The Consultant may request the assistance of the Contracting Authority to obtain copies of laws, regulations, and information on local customs, orders or bylaws of Uganda, which may affect the Consultant in the performance of its obligations under the contract. The Contracting Authority may charge the Consultant for such assistance.

Subject to the provisions of the laws and regulations on foreign labor in Uganda, the Contracting Authority shall make every effort to facilitate the Consultant in obtaining all required visas and permits, including work and residence permits, for the personnel whose services the Consultant and the Contracting Authority consider necessary.

The Contracting Authority shall issue to its employees, agents and representatives all such instructions as may be necessary or appropriate to facilitate the prompt and effective performance of the Services.

Obligations of the Consultant

The Consultant shall perform the Services under the contract with due care, efficiency and diligence, in accordance with best professional practices.

The Consultant shall submit to the Contracting Authority the reports and any other deliverables, specified in the Contract.

The Consultant shall respect and abide by all laws and regulations in force and shall ensure that its personnel, their dependents, and its local employees also respect and abide by all such laws and regulations. The Consultant shall indemnify the Contracting Authority against any claims and proceedings arising from any infringement by the Consultant, its employees and their dependents of such laws and regulations.

The Consultant shall treat all documents and information received in connection with the contract as confidential.

The Consultant shall obtain the Contracting Authority’s prior approval in writing before taking any of the following actions:

a) appointing any member of the Personnel that are not named in the Contract;

b) entering into a subcontract that is not specified in the Contract, for the performance of any part of the Services, it being understood that the Consultant shall remain fully liable for the performance of the Services by the Sub-contractor and its Personnel pursuant to the Contract;

(c) any other action that may be specified in these contract provisions.

Indemnification

At its own expense, the Consultant shall indemnify, protect and defend, the Contracting Authority, its agents and employees, from and against all actions, claims, losses or damage arising from any act or omission by the Consultant in the performance of the Services, including any violation of any legal provisions, or rights of third parties, in respect of patents, trademarks and other forms of intellectual property such as copyrights.

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At its own expense, the Consultant shall indemnify, protect and defend the Contracting Authority, its agents and employees, from and against all actions, claims, losses or damages arising out of the Consultant’s failure to perform its obligations provided that:

(a) the Consultant is notified of such actions, claims, losses or damages not later than 30 calendar days after the Contracting Authority becomes aware of them;

(b) the ceiling on the Consultant’s liability shall be limited to an amount equal to the contract value, but such ceiling shall not apply to actions, claims, losses or damages caused by the Consultant’s wilful misconduct;

(c) the Consultant’s liability shall be limited to actions, claims, losses or damages directly caused by such failure to perform its obligations under the contract and shall not include liability arising from unforeseeable occurrences incidental or indirectly consequential to such failure.

The aggregate liability of the Consultant to the Contracting Authority shall not exceed the total contract value or such other amount specified in the contract.

The Consultant shall have no liability whatsoever for actions, claims, losses or damages occasioned by:

a) The Contracting Authority omitting to act on any recommendation, or overriding any act, decision or recommendation, of the Consultant, or requiring the Consultant to implement a decision or recommendation with which the Consultant disagrees or on which it expresses a serious reservation; or

b) the improper execution of the Consultant’s instructions by agents, employees or independent contractors of the Contracting Authority.

The Consultant shall remain responsible for any breach of its obligations under the contract for such period after the Services have been performed as may be determined by the law governing the contract.

Replacement of Personnel

The Consultant shall not make changes in the Personnel without the prior written approval of the Contracting Authority. The Consultant must on its own initiative propose a replacement in the following cases:

a) in the event of death, illness for an extended period or in the event of accident of a member of Personnel.

b) if it becomes necessary to replace a member of Personnel for any other reasons beyond the Consultant’s control (e.g. resignation, etc.).

The Contracting Authority may request a replacement with a written and justified request if in the course of performance, it considers that a member of the Personnel does not perform its duties satisfactorily under the contract.

Where a member of Personnel must be replaced, the replacement must possess at least equivalent qualifications and experience, and the remuneration to be paid for the replacement cannot exceed that paid for the member of Personnel who has been replaced. Where the Consultant is unable to provide a replacement with equivalent qualifications and/or experience, the Contracting Authority may either decide to terminate the contract, if the proper performance of it is jeopardized, or, if it considers that this is not the case, accept a replacement with lesser qualifications, provided that the fees of the latter are reduced to reflect the appropriate remuneration level.

Additional costs incurred in the replacement of Personnel are the responsibility of the Consultant. Where the expert is not replaced immediately and it is some time before the new expert takes up its functions, the Contracting Authority may ask the Consultant to assign to the project temporary personnel pending the arrival of the new personnel, or to take other measures to compensate for the temporary absence of the missing personnel. The Contracting Authority shall make no payment for the period associated with the Personnel’s absence while the position is not filled.

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PART 5: SPECIAL CONDITIONS

The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions:

Item Special Conditions of Contract

Reference Number The Procurement Reference Number is:

Supervisors The Supervising Officer is Mr.Sempala Sabastian MOES

P.O. Box 7063, Kampala, Uganda

Email:sempalasabastian@gmail.com

and the Supervising Assistant is Ms Rose Athieno Kato, Belgian Development Agency, P.O. Box 40131, Kampala, Uganda

Email: rose.kato@enabel.be

Notices The addresses for notices are:

For the Contracting Authority:

Mr. Patrick Ocailap, Fund Director, Ministry of Finance, Planning & Economic Development, P.O. Box 8174, Kampala, Uganda

For the Consultant:

Name: .........................

Adress: .........................

Tel: .........................

Email: .........................

Commencement The date of commencement of execution shall be the date of signature of the contract by both parties.

Completion of the Services

The total number of working days (man days) for all of the 3 consultants is 90 (+/- 30 working days per consultant). All deliverables will have to be submitted and approved by end of September 2018.

Payment currencies Payments shall be made in the currency or currencies of the contract price. The exchange rate for purposes of payment shall be the Bank of Uganda exchange rate prevailing at the time of bid closing.

Contract type The Contract is a lump-sum contract.

Invoicing The invoice will mention:

the name of the contract: “client satisfaction assessment tool for the health sector in Uganda”

the reference of the contract: “UGA”

“at the attention of Ms Rose Athieno Kato, Study Fund supervising assistant”

“ Enabel, Lower Kololo Terrace, Plot 1b, Kampala, Uganda”

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Item Special Conditions of Contract

Each invoice will be approved and signed with the mention “for services rendered” by the Supervising Officer and the Supervising Assistant. All expenditures chargeable to the Belgian fund will be at the end approved and signed by the Fund Director and the Fund Co-Director prior to any payment.

Payment Schedule On acceptance of an inception report to MoES and Enabel, the Consultant will be entitled to invoice for a payment of 20% of the Contract Price.

On acceptance of the following deliverable below, the Consultant will be entitled to invoice for a payment of 40% of the Contract Price: …..

On submission and approval of the following deliverables below, the Consultant will be entitled to invoice for a Final Payment of 40% of the Contract Price.

………………

Payment Period Payment shall be made by the Contracting authority within 45calendar days of receipt and certification of the invoice accompanied by supporting approval documents.

Price variation The Contract Price including the remuneration rates is not subject to price variation for fluctuations in market, commodity or other variable rates.

Taxes and duties The Consultant bears and pays all taxes, duties, and levies imposed on the Consultant, by all municipal, state or national government authorities, with the exception of VAT. This contract is subjected to Ugandan withholding tax. For national consultants 6% is deducted at payment, for international consultants 15% is deducted according to the withholding tax regulation of Uganda.

Total Liability The total liability under the Contract shall be the total contract value.

Elements included in the price

Except for VAT, the lump-sum price includes all costs, taxes, duties and contributions of any kind, and namely:

Fees, the per diems, accommodation costs, travel costs, insurance costs, security costs, visa costs, communication costs (including the internet), administrative and secretariat costs, photocopy and printing costs, costs for documentation of the services that can be required by the contracting authority, the production and delivery of documents or records linked to the performance of the services, the customs and excise duties for materials and products used, the packaging costs, the acceptance costs, all costs, staff and material expenses needed to perform the present contract, the copyright fees, the purchase or leasing of third party services needed for the performance of the contract and costs for any possible intellectual property rights. In case the contract is extended, the prices mentioned in the contract apply.

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PART 6: FORMS

1. IDENTIFICATION FORM

Name and first name of the bidder or name of the company and legal form

Nationality of the bidder and of staff (if different)

Domicile / Registered office

Telephone number and fax number

National Social Security Office registration number

Company registration number

Represented by the undersigned

(Surname, first name and function)

Contact person (telephone number, fax number, possibly e-mail address)

If different: Project manager (telephone number, fax number, e-mail address)

Account number for payments

Financial institution

Under the name of

---------------------------------------

AUTHORISED SIGNATORY

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2. CODE OF ETHICAL CONDUCT

1. Ethical Principles Bidders and providers shall at all times: (a) maintain integrity and independence in their professional judgement and conduct; (b) Comply with both the letter and the spirit of the laws of Uganda and any contract

awarded. (c) Avoid associations with businesses and organisations which are in conflict with this

code. 2. Standards

Bidders and providers shall: (a) strive to provide works, services and supplies of high quality and accept full

responsibility for all works, services or supplies provided; (b) Comply with the professional standards of their industry or of any professional body of

which they are members. 3. Conflict of Interest

Bidders and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with any procuring and disposing entity. Bidders and providers shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.

4. Confidentiality and Accuracy of Information (a) Information given by bidders and providers in the course of procurement processes or

the performance of contracts shall be true, fair and not designed to mislead. (b) Providers shall respect the confidentiality of information received in the course of

performance of a contract and shall not use such information for personal gain. 5. Gifts and Hospitality

Bidders and providers shall not offer gifts or hospitality directly or indirectly, to staff of the MoFPED and Enabel that might be viewed by others as having an influence on a procurement decision.

6. Inducements (a) Bidders and providers shall not offer or give anything of value to influence the action

of any official in the procurement process or in contract execution. (b) Bidders and providers shall not ask a public official to do anything which is inconsistent

with the Act, Regulations, Guidelines or the Code of Ethical Conduct in Business. 7. Fraudulent Practices

Bidders and providers shall not: (a) collude with other businesses and organisations with the intention of depriving a

procuring and disposing entity of the benefits of free and open competition; (b) enter into business arrangements that might prevent the effective operation of fair

competition; (c) engage in deceptive financial practices, such as bribery, double billing or other

improper financial practices; (d) misrepresent facts in order to influence a procurement process or the execution of a

contract to the detriment of MoFPED and Enabel; or utter false documents; (e) unlawfully obtain information relating to a procurement process in order to influence

the process or execution of a contract to the detriment of MoFPED & Enabel; (f) Withholding information from the MoFPED & Enabel during contract execution to the

detriment of the MoFPED & Enabel. I ................................................ agree to comply with the above code of ethical conduct in business. --------------------------------------- AUTHORISED SIGNATORY

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3. PROPOSAL SUBMISSION FORM

Supervising Officer (MoES) & Supervising Assistant (Enabel)

Tender N°UGA364

c/o Belgian Development Agency, Enabel

Lower Kololo Terrace, Plot 1B, PO Box 40131, Kampala, Uganda.

We, the undersigned, declare that:

a) We offer to provide the services in conformity with the tender documents for the “Study for identification of the future strategies needed to support the National Instructors’ College Abilonino (NICA) becoming a center of excellence in the BTVET sector in Uganda’

b) We hereby submit our proposal which includes this technical proposal, and a financial proposal sealed under a separate envelope;

c) Our proposal shall be valid until the date specified in the tender documents and it shall remain binding upon us and may be accepted at any time before and including that date;

d) We, including any subcontractors or consultants for any part of the contract resulting from this procurement process, are eligible to participate in public procurement;

e) We have signed and undertake to abide by the Code of Ethical Conduct for Consultants attached during the procurement process and the execution of any resulting contract;

f) We are not participating, as Consultants, in more than one proposal in this procurement process;

g) We, including any subcontractors or consultants, do not have any conflict of interest and have not participated in the preparation of the original project for the MoES and Enabel;

h) Our proposal is binding upon us, subject to modifications agreed during any contract negotiations, and we undertake to negotiate on the basis of the staff proposed in our proposal;

i) We understand that this proposal, shall not be binding on the MoFPED and Enabel until a formal contract is prepared and executed;

j) We understand that you are not bound to accept the lowest proposal or any other proposal that you may receive;

Signed: …………………………………………..

Name: …………………………………………….

In the capacity of ……………………………………..

Duly authorised to sign the proposal for and on behalf of:……………………………..

Dated on ____________ day of __________________, _______

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4. LIST OF SIMILAR ASSIGNMENTS The bidder must provide in his offer the list of the main similar consultancy services (min. 3) in the last five years, including the amount involved and the relevant dates, and the public or private bodies on behalf of which they were carried out showing that the bidder has experience in performing those services.

Description of the main similar services performed Amount involved Relevant dates in the last five years

Name of the public or private bodies

5. Certificates of completion and / or any supporting documents (contracts, invoices…) For each of the projects listed, the tenderer must provide in his offer the certificates of completion (statement or certificate without major reservation) and / or any supporting documents (contracts, invoices…) approved by the entity which awarded the contract.

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6. KEY EXPERT(S) TABLE & CVs The bidder must complete the table hereunder. He must also provide in his offer the CVs of the key experts proposed for implementing this services contract. The CVs (qualifications and experience of experts) must fulfil the profiles as requested in the ToRs. Each CV should be no longer than 3 pages.

Name of expert Proposed position Educational background Years of relevant experience

Specialist areas of

knowledge

International team leader

National team leader

National consultant -

Instructor training

National consultant –

Economist

National consultant - tracer

study

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7. ORGANISATION AND METHODOLOGY The bidder must propose in his offer a methodology (understanding of ToR, strategy, timetable of activities and statement of availability) based on the instructions given in the Terms of Reference.

1. Understanding of ToR: Any comments on the ToR for the successful execution of activities, in particular regarding the objectives and expected results, thus demonstrating the degree of understanding of the contract. Opinion on the key issues related to the achievement of the contract objectives and expected results. An explanation of the risks and assumptions affecting the execution of the contract.

2. Strategy: An outline of the approach proposed for contract implementation, a list of the proposed tasks you consider necessary to achieve the contract objectives, inputs and outputs,

3. Work plan & timetable of activities: Outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the contracting authority and taking into account travel time). The identification and timing of major milestones in executing the contract, including an indication of how the achievement of these would be reflected in any reports, particularly those stipulated in the Terms of Reference. The methodologies contained in the offer should include a work plan indicating the envisaged resources to be mobilised.

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8. FINANCIAL PROPOSAL (LUMP-SUM CONTRACT)

Complete this form with details of all your costs and submit it as of your financial proposal. Where your costs are in more than one currency, submit a separate form for each currency. Authorise the rates quoted in the signature block below.

Tender Reference Number: UGA364

CURRENCY OF COSTS: ____________________

FEES

Name and Position of Personnel

Input Quantity

Unit of Input

Rate Total

Price*

TOTAL:

Other costs Quantity Unit of

Measure Unit Price

Total Price*

TOTAL:

* This contract is subjected to Ugandan withholding tax. For national consultants 6% is deducted at payment, for international consultants 15% is deducted according to the withholding tax regulation of Uganda.

VAT percentage (if applicable): … %

TOTAL LUMP SUM PRICE IN CURRENCY: ____________________ EXCL. VAT.

Breakdown of Lump Sum Price Authorised By:

Signature: _______________________ Name: ________________________

Position: _______________________ Date: ________________________

Authorised for and on behalf of:

(DD/MM/YY)

Company __________________________________________________________