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TENDER DOCUMENT FOR WORKS

NAME OF WORK

Providing and fixing of electro-magnetic lock to the existing automatic sliding

glass doors at CSIR-NIIST Campus, Trivandrum

[ PAC = Rs. 193800/- EMD=Rs.3900/- | Tender processing Fee=Rs.177/- | Duration=30 days].

ENGINEERING SERVICES DIVISION

CSIR – NATIONAL INSTITUTE FOR INTERDISCIPLINARY SCIENCE AND TECHNOLOGY

(Council of Scientific & Industrial Research)

Industrial Estate Post

Thiruvananthapuram – 695019, KERALA

Ph: 0471 – 2535530 | Email: esdcivil@niist.res.in | www.niist.res.in

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CONTENTS

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I. NOTICE INVITING TENDER 3

II. SCOPE OF WORK 5

III. INSTRUCTION TO THE BIDDERS 7

IV. GENERAL CONDITIONS OF CONTRACT 8

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सीएसआईआर- राष्ट्र ीय अंतर्विषयी र्वज्ञान तथा प्रौद्योर्िकी संस्थान

CSIR – NATIONAL INSTITUTE FOR INTERDISCIPLINARY SCIENCE AND TECHNOLOGY

इंडस्ट्ररयल इरेट डाक/ Industrial Estate Post

र्तरुवनंतपुरम/ Thiruvananthapuram -695019; फोन/ Ph:0471-2515298. www.niist.res.in

No. NIIST/65/ESD-C/E-NIT (7)/2020-21 Dated: 05/11/2020

The Director, CSIR – NIIST invite On-line Item Rate tender is invited through e-Tendering portal

http://etenders.gov.in/eprocure/app for the following work from contractors who have successfully carried out similar

nature of works to any Govt. / Private organizations. The tenders are required to produce proof of fulfilling all the

conditions along with copies of required documents as specified in NIT.

Sl.

No Name of work PAC

Tender

processin

g Fee

EMD Period

1. Providing and fixing of electro-magnetic lock to the

existing automatic sliding glass doors at CSIR-NIIST

Campus, Trivandrum”

Rs.193800/- Rs.177/- Rs.3900/- 30 days

Tender document download End date is 16/11/2020. For detailed information regarding Eligibility, T & C, Detailed NIT,

Tender, corrigendum etc. Kindly log on e-Tendering portal http://etenders.gov.in/eprocure/app.

Head, ESD

The tender in single bid system shall be submitted through online at CPPP website:

http://etenders.gov.in/eprocure/app. By the tenderer, as per date given in Critical Date sheet below:

Critical Date sheet:

The Critical dates for the above e-tenders are as:

Sl. No Schedule of activities Date and Time

1. Publish Date on CPP Portal 09/11/2020 at 14.30Hrs

2. Tender Document downloaded start Date 09/11/2020 From 15.00 Hrs

3. Tender Document downloaded End Date 16/11/2020 up to 11.00 Hrs

4. Tender Submission start Date 09/11/2020 From 15.30 Hrs

5. Tender Submission End Date 16/11/2020 up to 11.00 Hrs

6. Technical & Financial Bid Opening Date 17/11/2020 at 11.00Hrs.

Scanned copies for Proof of Tender processing fee (Non-refundable) of Rs.177/- (Rupees One hundred and seventy-

seven only) and Earnest Money Deposit (EMD) amounting to Rs.3900/- deposited through RTGS / NEFT/Direct credit

/ ECS in favour of The Director, CSIR- NIIST, Thiruvananthapuram (Savings Account No – 67047723825; IFSC Code –

SBIN0070030 of State Bank of India, Industrial Estate Branch, Thiruvananthapuram – 695019, Kerala) shall be

uploaded in the Bid. Tenders received without tender cost and EMD will not be considered.

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The tender is submitted along with the following documents. To enable the verification of the documents, if necessary.

It may be noted that even after opening of price bid, the credentials submitted found to be false / forged the offer

submitted shall be rejected out rightly. No further clarification will be sought from the tenderers.

List of documents to be scanned and uploaded in Cover – I and II are as per follow

In Cover – I (in *.pdf format)

Proof for Tender Processing Fee transaction details

Proof of EMD transaction details

GSTIN Registration details

Copy of PAN

Bank account Details

Digitally signed Etender Document

Digitally signed Acceptance letter & Check list

In Cover – II (in *.xls format)

BOQ – as per format given in the tender document.

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PART- II

SCOPE OF WORK

1. The Scope of work for this contract shall include design, procurement, installation, integration,

testing, commissioning and associated services for a fully operational network enabled access

control system as per manufacturers guidelines, codes described within this tender document

etc.

a. Providing and fixing Electromagnetic Lock to the existing Automatic sliding glazed

doors of DORMA ES 200 EC of 5 metre length with necessary programme switch

with key and convert the existing sliding door to suitable for access control system

(Face Recognition access control device) as per direction of Engineer-in charge cost

including all additional attachments, labour all taxes, service charges, unloading etc,

and products supplied and fixed by the agency will be guaranteed for 1 year from

the date of billing

b. Repairing and servicing the existing Automatic sliding glazed doors of DORMA ES

200 EC 5 Metre length also replace the faulty parts of Control module SMBS for ES

200 EC Main roller for ES 200,12 mm soft nose seal 10 mm soft nose seal with new

one as per direction of Engineer-in-charge and make it as a working condition cost

including all additional attachments labour all taxes, service charges, unloading etc

and products supplied and fixed by the agency will be guaranteed for 1 year from

the date of billing

2. All necessary tools, equipment, hardware, software and its user licences required as describe

in this document for the complete installation of the Access control system shall be supplied

and installed under the contract.

3. The entire Access control system and sub-system including all its hardware, peripherals,

software and software licences as specified within this document shall be supplied and

provided as part of this contract.

4. The extent of the contract works shall include necessary cabling to interconnect the various

security systems, central equipment, hardware and devices and the like for it to provide the

performance as directed by Engineer-in-charge.

5. All cable enclosures including conduits, cable trays, wall boxes, termination panels and the like

that are required to facilitate and complete the installation shall be supplied and installed as

part of this contract.

6. All proposed security field device installation shall not only to operate functionally, they have

also to blend with the interior design of the building. The contractor shall liaise directly with

the Engineer-in-charge at site in coordination of the installation work and ensure such

requirements are harmonized.

7. All installations carried out by the contractor shall conform to the national standards and code

of practices.

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8. The contractor shall upon completion of the installation provide complete training with

documentations on the configuration, operation and maintenance of the system to the

required operators assigned by this office.

9. The system shall be designed to allow foreseeable organizational changes and procedural

changes beyond current plans.

10. Additional hardware units shall easily be added without any modification to the existing

hardware, software and network configuration.

11. Repairs / Servicing of existing sliding glass door, Door alignment accessories, providing of new

Heavy Duty Door closures, designing and aluminium partition with glass doors & Turnstile will

be carried out by the contractor with no additional cost.

12. The required Electrical outputs & Internet outputs shall be provided at required location by

departmentally.

Quoted rate shall include all types of taxes such as – GST, Labour welfare cess and transport, loading

& unloading, royalty, service charges etc. No extra cost will be paid.

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PART- III

INSTRUCTION TO THE BIDDERS

Tender document can be downloaded from http://etenders.gov.in/eprocure/app or https://www.niist.res.in or

available on the Civil Engineering Section on Free of Cost till 10/08/2020.

.

Provide complete details as asked for in the schedule. Quotation not properly filled, mutilated, with incorrect

calculations or generally not complying with the conditions are liable to be rejected and no clarification/ enquiry

in this regard will be entertained.

.

Site Inspection/Clarification Every bidder is expected to inspect the site from 10/11/2020 to 13/11/2020. at his/her

own cost. No further correspondence in this regard will be accepted. He must clarify all doubts regarding the

tender, if any, before the submission of the tender.

Receipt and Opening of Tenders: As specified in NIT

Acceptance Period The tender shall remain firm for acceptance for a period of 90 days from the date of opening

of tender. Any withdrawal during the period will entail forfeiture of the EMD.

Acceptance of Tender:

The Director, CSIR-NIIST, Thiruvananthapuram reserves the right to reject any or all the tenders without assigning

any reason(s) and also reserves the right to cancel the tender process or order for re tender without assigning any

reason(s).

Period: The period of work will be 30days from date of commencement shall be reckoned from the tenth day of issue

of award letter.

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PART- IV

GENERAL CONDITION OF CONTRACT

The successful bidder shall execute an agreement on a non-judicial stamp paper worth Rs.200/-. The EMD

submitted along with the tender will be converted towards the security deposit and the security deposit shall not

bear any interest and will be returned on completion of the contract period.

Once the tender is finalized the bidder has no right to withdraw his tender and in such cases the EMD deposited

by him will be forfeited.

CSIR-NIIST reserves the right to terminate the contract given for the period and order for fresh tender with or

without assigning any reason. The decision of the Director, CSIR-NIIST, Thiruvananthapuram is final in this regard

and will be final and binding all.

The contractor will be personally responsible for providing safety measures to the workers engaged for the purpose

and wages paid to them. CSIR-NIIST has no liability on account of the above.

If the contractor terminates the contract by his own or requests for termination of the contract during the period

of contract, the Security Deposit will be forfeited and the tenderer will be debarred from participating in

tenders/quotations of similar nature as invited by the Institute for a period specified by the authority.

Assignment The bidder shall not assign the tender or any part of the tender to other persons/ parties without

the written permission of the institute.

Materials, Tools etc. All materials, tool etc. required for the work have to be supplied by the contractor. The

materials so supplied shall have the approval of the Institute before using in the campus. Institute has no liability

for any injury or damage to the workers due to carelessness or due to any other reasons. They have no right to

claim any compensation on account of the above.

Site to be kept clean The site should be neat and clean after the completion. The loss due to the careless dealing

and damages if any to the property of CSIR-NIIST shall be recovered from the contractor.

Accident or injury to workmen The Institute shall not be liable for or in respect of any damages or compensation

payable at law in respect or in consequence of any accident or injury to any workmen or other person during the

process of work.

Performance CSIR-NIIST shall assess the bidder's overall performance with respect to quality and adherence to

time schedule of work done at regular interval and take a decision regarding continuance of the work or

terminating the agreement in case the performance of the bidder is found to be non-satisfactory by CSIR-NIIST.

Force Majeure If either party is prevented from the performance of its obligations in whole or in part for reasons

of Force Majeure, viz., acts of God, acts of Government, acts of public enemy, war, hostility, civil commotion,

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blockade, sabotages, riots, fire floods, earthquake, explosions, epidemics, strike and lawful lockout, the period of

Force Majeure shall be excluded accordingly. If Force Majeure event(s) continue beyond the period of three months,

the parties shall hold consultation to chalk out the further course of action. Neither party can claim any

compensation from the other party on account of Force Majeure.

Conciliation Any dispute or difference whatsoever arising between the parties relating to or arising out of tender,

shall be settled first by Conciliation in accordance with the Govt.Rules and settlement so rendered between the

parties in pursuance thereof shall be final and binding on the parties. Reference to Arbitration shall be made only

when the Conciliation has failed.

Executing Authority, The Director, CSIR-NIIST, Thiruvananthapuram or his authorized representative shall be the

Executing Authority for this job.

Accommodation, Gate Pass etc. The bidder shall be responsible for arranging entry for its workmen and obtaining

gate passes. CSIR-NIIST in this regard shall provide necessary assistance to obtain gate pass and no assistance will

be given for accommodation.

CSIR_NIIST reserves its right to remove from the list of bidders or to ban business dealings with the bidder if

found to have committed fraud, deception, misconduct etc. and also to suspend business dealings pending

investigation.

Head, ESD

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