1

Tender Document for

500kWp Grid Connected Solar Roof top Power Plant At

ERDA, Vadodara

Electrical Research and Development Association ERDA Road, GIDC, Makarpura,

Vadodara – 390 010

2

TENDER DOCUMENT FOR EXECUTION OF 500KWp GRID CONNECTED ROOF TOP SOLAR PV POWER PLANT INCLUDING DESIGN, SUPPLY, ERECTION, INTEGRATION WITH EXISTING ELECTRICAL SYSTEM, PARALLELING / SYNCHRONIZING WITH EB GRIDS, COMMISSIONING, PERFORMANCE GUARANTEE, HANDING OVER AND ANNUAL MAINTENANCE AT ERDA, VADODARA ERDA an autonomous R&D Institution of India invites sealed tenders in two bid system from eligible contractors for following works: Name of Works : Execution of 500kwp Grid connected roof top solar PV Power Plant including

design, supply, erection, integration with existing electrical system, paralleling / synchronizing with E Board, commissioning, Performance Guarantee, handing over and annual maintenance at ERDA Vadodara.

Estimated Cost: Rs. 3.5 Crores. EMD: Rs.3.50 lakhs by Demand Draft / Bank Guarantee. Eligibility The eligible companies conforming to eligibility criteria laid down in the tender

document may submit the same in sealed envelope to the Head Purchase, ERDA, GIDC, Makarpura, Vadodara-390010 latest by 25-10-2016 up to 15.00Hrs super scribing the envelope, enclosing all requisite documents, with name of work and drop the envelope in the tender box kept at Silver Jubilee bldg. ERDA reserves the right to reject any or all tenders and to call off the process of finalizing of contractors, at any stage without assigning any reasons.

3

Tender Notice Ref No: - ERDA/TC/01 Date: 30-09-2016 ERDA invites sealed tenders in two bid system (Technical and Price Bid) from MNRE accredited channel partners under grid connected rooftop solar power plants program, for execution of the following works. Name of work: Execution of 500 KWp grid connected rooftop solar PV power plant at ERDA

Vadodara. Estimated cost: Rs.350 LAKHS Period of completion: 6 Months Eligibility MNRE accreditation rating(category) -A / B (For details

please see the tender document) & Panel Manufacturers of India having MNRE Certification

Cost of tender document: Rs.1500/- Tender Ref No & Due date: ERDA/TC/01, 30-09-2016 Pre bid techno – commercial meeting ERDA on 20-10-2016 at 10:00hrs with prior intimation. Clarification if any required should reach ERDA by e-mail latest by 18/10/2016 Tenderer should enclose DD for Rs.1500/- towards the cost of tender document along with the technical bid. Tenders not accompanied by the tender document fee will be rejected. Last date for submission of tenders is 25-10-2016

4

TABLE OF CONTENTS SECTION SUBJECT Page No. Notice Inviting Tender 5 Annexure -I General Instructions to Tenderer along with

Eligibility Criteria 6

Annexure –II Scope of Work 23 Annexure –III Technical Specification 29 Annexure –IV Technical Description of Bill of Quantities 48 Annexure –V Bill of Quantities and Items (Price Bid) 58 Annexure –VI Commercial Terms 65 Annexure –VII Summary of Commercial Terms 76 Annexure- VIII General Conditions of Contract 82 Annexure –IX List of Drawings and Annexures 120

I.NOTICE FOR INVITATION OF TENDERS Sealed Tenders on Item Rate basis are invited by ERDA, an autonomous R&D Institution India, For Execution of 500 KWp grid connected rooftop solar PV power plant at ERDA Vadodara

5

*Tender to be addressed & deposited at: Head Purchase

Electrical Research & Development Association GIDC, Makarpura, Vadodara– 390 010. Phone no- 0265 -3048013 Fax no-0265-2638382

& Tenders are to be deposited in a sealed envelope at security gate marked as TENDER FOR EXECUTION OF 500 KWP GRID CONNECTED ROOFTOP SOLAR PV POWER PLANT AT ERDA VADODARA

* Earnest Money Deposit (EMD): An amount of Rs.3.50 lakhs (Rupees Three lakhs fifty thousand only) in the form of a bankers cheque or demand draft in favour of Director, ERDA payable at Vadodara from any nationalized bank or in form Bank Guarantee.

* Time of Completion of work : 6 Months from the date of PO /LOI * Last Date and Time for: Receipt of Tenders: 25-10-2016 Up to 15.00 hrs. Head Purchase ERDA is not bound to accept the lowest tender and reserves the right to accept or reject any or all Tenders without assigning any reason whatsoever. Contractor are required to submit a DD of Rs.1500/- drawn in favour of Director ERDA Vadodara along with the technical bid, towards tender document cost. Tender without DD of Rs.1500/- will be out rightly rejected

Annexure- I

General Instruction to Tenderers and Eligibility Criteria. 1.0 Scope of Tender:

6

Electrical Research and Development Association (referred to as ERDA in these documents) invites tenders for Execution of 500 kwp grid connected rooftop solar PV power plant at ERDA Vadodara detailed in the Notice Inviting Tenders (NIT). The successful tenderer shall complete the works within the completion date specified in the Notice Inviting Tenders (NIT). 2.0 Non Association / Relation: Should a contractor or a tenderer have a relative, employed in ERDA or in case of partnership firm or company incorporated under the Indian company act, should a partner or relative of the partner or a share holder be employed in a responsible capacity in ERDA, the authority inviting the tender should be informed of the fact at the time of submission of tender, failing which the tender may be rejected. If such fact is suppressed at the time of tendering and comes to light at any time after acceptance of tender, the contract may be rescinded. 3.0 Eligibility Criteria: Firm / tenderers 1. Having MNRE-Govt. of India accreditation rating –category A / B OR PV cell manufacturers & PV module manufacturers having MNRE Certification Are eligible to participate: current valid relevant certified documents from MNRE (i.e. for accreditation rating). Tenderers must have executed or under execution similar nature of works during the last one financial year ending with March 2017 as mentioned below.

- One similar nature of work costing not less than Rs. 80 lakhs or - Two similar nature of work costing not less than Rs. 40 lakhs or - Three similar nature of works costing not less than Rs.20 lakhs

Note : Similar nature of work means experience in designing roof top solar power plant, manufacturing / sourcing of related equipment, erection, installation, testing, paralleling / synchronizing with grids (i.e. EB) commissioning, SCADA and evaluation including civil / structural construction, post commissioning service and maintenance etc all on turnkey basis. 2. Contractor should have been maintained an average annual turnover of Rs.500 lakhs during the last three financial years ending with March 2016 3. The tenderer should have executed the minimum quantity of items of works as given below in any one year during the financial years from 2015 – 2016 to 2016 – 2017 Sr. No Item Quantity 1 Solar PV modules (roof top mounted grid connected): 100 kw 2 Grid tie String Inverters: 5-10nos. 3 GI roof top mounting structures associated civil works: 5MT 4 SCADA 1Lot 5 Cables –Power, control & communication (combined): 1KM 6 SENSOR SYSTEM -Compact Weather Station: 1Lot 7 Annual Maintenance contract: 1Lot 4. The tenderer should submit details of works completed during last 1 years with year ending on 31st March 2017 and works on hand as per the proforma available in tender document. 5. The tenderer shall furnish a copy of valid TIN registration of commercial tax department.

7

6. The tenderer should furnish copy of permanent account number (PAN) and copy of latest income tax returns submitting along the proof of receipt. 7. Current solvency certificate minimum of Rs. 100 lakhs (Rupees one hundred lakhs) in original from a nationalized bank. The certificate should not be more than 1month old. 4.0 Qualification of the Tenderer 4.1 All Tenderers shall provide Eligibility Criteria information as per proforma enclosed. 4.2 All Tenderers shall include the following information by producing relevant documents and certificate with their Tender.

a) Conditions of the contract enclosed each page duly signed by the tenderer as token of

acceptance. If any deviation is proposed by the tenderer the same must be clearly indicated and enclosed as deviation list but tenders with significant deviations list and merely enclosing tenderer’s printed conditions or their own terms and conditions will make the tender liable for rejection.

b) Earnest money deposit as laid down in these instructions to tenderers.

c) Tender document cost.

5.0 Cost of Tendering & inspection of site 5.1 The Tenderer shall bear all costs associated with the preparation and submission of his Tender, tenderer shall not be entitled to any cost, expenses or other claims whether or not the tender is accepted, rejected or invitation to Tender withdrawn or cancelled and the Owner will in no case/way be responsible and liable for those costs.

5.2 The Tenderer, at the Tenderer’s own responsibility shall visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Tender and entering into a contract for Execution of 500 kWp grid connected rooftop solar PV power plant at ERDA Vadodara. The costs of visiting the site shall be at the Tenderer’s own expense. 5.3 The tenderer should inspect the site during working hours (i.e. 10.00Hrs to 17.00Hrs) on working days (i.e. Monday to Friday)

ELIGIBILITY CRITERIA INFORMATION CHECKLIST TO ACOMPANY THE TENDER

Sr.no (1)

Document to be submitted (2) Description to be given (3)

Scanned copy/Photocopy(4)

Column (5)

1 a

Contractors accreditation rating with MNRE under appropriate class grade A/B

Accreditation / Registration

Yes / No

8

1 b

Partnership deed in case of firms & Article of Association in case of companies

2 Copy of Permanent Account Number (PAN) card and copy of latest Income Tax returns submitted along with proof of receipt

PAN & IT Returns

Yes / No

3 Work completion certificates in support of annual turnover (Format at statement-I)

Annual turnover

Yes / No

4 Work completion certificates in support of satisfactory completion under execution of similar works (Format at Statement- II)

Similar work Yes / No

5 Experience certificates in support of execution of Execution of grid connected rooftop solar PV power plant (Format at Statement-III)

Executed quantities

Yes / No

6 Statement of existing commitments and ongoing Govt. /PSU /MNC works along with supporting experience certificates as in Statement IVA

Existing commitments

Yes / No

7 Statement of works for which tenders are submitted as in Statement IV – B

Works Awarded / likely to be awarded

Yes / No

8 Availability of equipment as in Statement –V

Equipment Yes / No

9 Availability of key personnel as in Statement VI

Key personnel

Yes / No

10 Information of litigation history as in Statement VII

Litigation history

Yes / No

11 Declaration of testing equipment as in the statement – VIII

Testing equipment

Yes / No

12 Credit facilities/solvency certificates from banks

Credit facilities

Yes / No

13 EMD EMD Yes / No 14 VAT Registration with TIN number VAT Registration Yes / No 15 Cost of Tender document Rs 1500/-. Yes / No Yes / No 16 Annual turnover from Execution of

grid connected rooftop solar PV power plants only duly certified by a Charted Accountant supported by profit and loss statement and TDS certificates for last Three FY

Yes / No

17 Service Tax Registration Number details

Service Tax Registration

Yes / No

All experience certificates including those in support of existing commitments issued by an Officer not below the rank of Executive Engineer (or) Equivalent grade. All the statements copies of the certificates, documents etc., enclosed to the Technical bid shall be given page numbers on the right corner of each certificate, which shall be indicated in column (5) against each item.

STATEMENT – I Details of value of grid connected roof top solar PV power plants (Turnover) executed in each year during the last one financial years by the Tenderer. Sl. No Financial Year Value in Rs. 1. 2015 -2016

2 2016-2017

9

Attach certificate(s) issued by the Executive Engineer or concerned head of the department showing work wise / year wise value of work done in respect of all the works executed by the Tenderer during last three years Signature of the Contractor STATEMENT – II Details of similar grid connected roof top solar PV power plants works completed in the name of the Tenderer during the last three financial years. Sl. No

Name of the work

Address of Agreement. Concluding Authority

Agreement No. & dated. With telephone number

Value of Contract In Lakhs

Stipulated period of completion

Actual date of completion

1 2 3 4 5 6 7 Value of work had done year wise during the last ‘five’ years Total value of

work done 1st Year 2nd Year 3rd Year 4th Year 5th Year

8 9 10 11 12 13 Attach certificates issued by the Executive Engineer or concerned head of the department showing work wise / year wise value of work done and date of completion. Signature of the Contractor STATEMENT – III Physical quantities executed by the Tenderer in the last five financial years. [Work wise / year wise]. Sl. No

Financial Year

Name of Work

Agt. No

Quantities executed / Year wise Item-1 Item-2 Item-3 Item-4 Item-5 Item-6 Item-7

1 2 3 4 5 6 7 8 9 10 11 1 Solar PV

modules (roof top mounted grid connected)

Grid tie String Inverters 5-20kw

GI roof top mounting structures associated civil works

SCADA Cables – Power, control & communi cation (combin ed)

SENSOR SYSTEm – Compact weather Station

Annual Mainten ance contract

2 2014-2015 3 2015-2016 4 2016-2017

Attach certificates in support of the above quantities issued by the Executive Engineer or concerned head of the department duly showing the quantities executed year wise. Signature of the Contractor

10

STATEMENT – IV A Details of Existing Commitments Details of works on hand and yet to be completed as on the date of submission of the Tender and works for which Tenders have been submitted are to be furnished.

A) Existing Commitments on ongoing works: Sl. No

Name of work

Address of Agt. Concluding authority

Agt No. & Date

Value of contract

Stipulate d period of completi on

Value of work done so far

Balance Value of works to be complete d

Anticipat ed date of completi on

Updated value of balance work

1 2 3 4 5 6 7 8 9 10 Attach certificates issued by the Executive Engineer or concerned head of the department indicating the balance work to be done, and likely period of completion. Signature of the Contractor STATEMENT – IV B B) Details of works for which Tenders are submitted [awarded / likely to be awarded] Sl.No

Name of work

Address of Agt. Concluding authority

Estimated value of work

Stipulated period of completion

Date on which tender was submitted

Present stage of tender

1 2 3 4 5 6 7 Signature of the Contractor STATEMENT - V Availability of Equipment for Testing & Commissioning The tenderer should furnish the information required below, regarding the availability of the equipment, required for execution & commissioning. Sl. No

Details

Number Number Owned Leased

To be procured

1 2 3 4 5 6 Signature of the Contractor

11

STATEMENT – VI Availability of Key Personnel Qualification and experience of Key Personnel proposed to be deployed for execution of the Contract. Sl.No Name Designation Qualification Total

Experience

Working with the Tenderer since

1 2 3 4 5 6 Signature of the Contractor STATEMENT - VII Information on litigation history in which Tenderer is the Petitioner Sl.No Case No/ year Court where

filed

Subject Matter / Prayer in the case

Details of Respondents

Present Stage

1 2 3 4 5 6 Signature of the Contractor A declaration regarding the testing equipment’s owned shall be produced by the Tenderer as below

STATEMENT – VIII DECLARATION “I, do hereby solemnly affirm and declare that I /we own the following testing equipment for using on the subject work and also declare that I / We will abide by any action such as disqualification or determination of Contract or blacklisting or any action deemed fit, if the department detects at any stage that I/we do not possess the testing equipment listed below. Sl.No Details No

Year of purchase

Capacity Any other data

Is it in working condition

1 2 3 4 5 6 7 Signature of the Contractor 6.0 Contents of documents

Contract documents consists of Notice for invitation of Tenders Instructions to Tenderers Articles of Agreement General conditions of contract (GCC) Special conditions of contract (SCC) Schedule of Fiscal Aspects Form of performance guarantee / Bank guarantee bond

12

General Technical Specifications Approved Makes Bill of Quantities Detailed technical description of Bill of Quantities Scope of work Tender Drawings

The Tenderer shall be deemed to have examined all instructions, forms, terms, and specifications in the Documents. Failure to furnish the information required by the Tender Document or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at the Tenderer’s risk and may result in the rejection of the Tender. The several documents forming the contract are to be taken as mutually explanatory of one another, detailed drawings being followed in preference to small scale drawing and figured dimensions in preference to scale and Special Conditions in preference to General Conditions. In case of any discrepancy between the Schedule of Quantities, the specifications and/ or the drawings, given in the tender document the following order of preference shall be observed: Description of Schedule of Quantities. Particular Specification and Special condition, if any. Specifications. Latest edition Indian Standard Specifications of B. I. S. Drawings. 7.0 Amendment of Tendering Documents 7.1 Before the deadline for submission of Tenders, the Owner may modify the Tender documents by issuing addenda. 7.2 ERDA shall have the right to amend/delete/add to the various provisions in the tender documents or withdraw/cancel the invitation to tender without assigning any reasons whatsoever. The amendments/errata if issued by the owner shall be read carefully in conjunction with tender documents. The quoted price/rate/amount shall be deemed to be worked out taking into account amendments / errata also. 7.3 Any addendum thus issued shall be part of the Tender documents and shall be communicated in writing or by Fax to all the eligible contractors. The eligible contractors shall acknowledge receipt of each addendum by Fax to the Owner. 7.4 To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their Tenders, the Owner may extend if necessary the deadline for submission of Tenders. 8.0 Earnest Money Deposit (EMD) Tender EMD amount of Rs.3,50,000/- in the form of a banker’s cheque or demand draft in favour of Director, ERDA, payable at Vadodara or in form of Bank Guarantee must accompany each Tender. Tenders not accompanied by EMD and unconditional acceptance letter will be summarily rejected. 8.1 The EMD of the unsuccessful Tenderers will be discharged / returned within 8 weeks from the last date of tender submission. The EMD of the successful Tenderer shall be retained till submission of performance guarantee as per clause 2 of Annexure VI. 8.2 The EMD of successful tender shall be refunded on submission of performance guarantee as per clause 2 of Annexure VI.

13

8.3 The EMD may be forfeited: if the Tenderer withdraws his Tender during the validity period of the Tender; or in case of a successful Tenderer fails to furnish performance guarantee. 9.0 Period of validity of Tender The Tender shall remain valid for a period of 120 days after the last date of the submission of tender. A Tender valid for a shorter period, may be rejected by the ERDA. 10.0 Language of Tender 10.1 The document shall be written in English language. The total amount should be written in the same language. 10.2 Tender including tender drawings, if any, and other information shall be prepared and submitted in English language only. 11.0 Document comprising the Tender 11.1 No page of this Tender document shall be removed and the set must be submitted as it is. Each page of the Tender document form is to be signed by the Contractor and must bear the Seal of the Company/Firm. 11.2 The Tender submitted by the Tenderer shall comprise of the following:

11.2.1. Technical bid in a separate sealed cover comprising of. a) Eligibility Criteria Information b) Instructions to tenderers c) Conditions of the contract enclosed, each page duly signed by the tenderer as token of

acceptance. If any deviation is proposed by the tenderer the same must be clearly indicated and enclosed as deviation list but tenders with significant deviations list and merely enclosing tenderer’s printed conditions or their own terms and conditions will make the tender liable for rejection.

d) Specifications & drawings e) Earnest money deposit as laid in these instructions to tenderers. f) Statement of list of deviations if any from tender conditions. g) Tender cost of Rs.1500/- in the form of D.D. in favour of Director, ERDA. h) For lumpsum item quantities the contractor has to submit the minimum estimated

quantities of individual sub item, items that has been considered to complete the job, should be tabulated in the following format and enclose these formats to technical bid for technical evaluation.

Sl. No

Item Code

Sub items considered to complete the job by the contractor

Make, Model, Quantities, Technical details give schematic diagram design considered if any

11.2.2. Price Bid in a separate sealed cover comprising

a) Price Schedule with prices (Both in words and in figures) strictly in accordance with the price schedule format of the tender document. Departure from the price schedule format may render the tender liable for rejection

11.2.3. These two Sealed covers are to be placed in a single envelop. An envelope duly sealed & super-scribed with the name of work Ref No. ERDA/TC/01 should be addressed to The Head Purchase, ERDA, ERDA road, GIDC, Makarpura, Vadodara-10 on or before the scheduled date and time. I.e. 20-10-2016 up to 15.00Hrs.

14

12.0 Tender Prices 12.1 The contract shall be for the whole works as described in tender document based on the priced Schedule of Quantities submitted by the Tenderer. 12.2 The tender submitted on behalf of a Firm/Company, shall be signed by a person who has the proper legal authority on behalf of the Company to enter into the contract; otherwise, the tender is liable to be rejected. Each page of the tender document and each drawing accompanying is required to be signed by the authorized person submitting the tender, affixing the Firm/company seal in token of their having examined and acquainted themselves with the contents of each page. The forms of tender are to be filled in completely. Any tender with any of the documents not duly signed is liable to be rejected. 12.3 The Tenderer shall fill in the rates for all items of the Works described in the Schedule of quantities along with total tender price. In case the rates are not filled for any of the Items of Schedule of Quantities, in such cases the rate will be considered as zero and the contractor has to accept for the amount arrived based on zero rate for non quoted items. Failure to comply with either of these conditions will make the tender liable for rejection and forfeiture of Earnest money. 12.4 All duties, taxes, and other levies payable by the Contractor under the contract, or for any other cause, shall be included in the rates, prices and total tender price submitted by the tenderer. Tenderers must include in their rates, the cost of transportation of materials to site, sales tax, Income tax, Value added tax (VAT), Cess as per Building & Other Construction Workers Cess Act, excise duty, octroi, and any other tax and duty levied by the Central / State Government. None of the above taxes & levies will be entertained separately by the Owner and no tax exemption forms will be issued by the Owner.VAT on works contract will not be reimbursed to the Contractor. All the taxes levied other than IT should be paid either directly by the contractor to the statutory authorities and challans / proof of payment with acknowledgement shall be provided by the contractor before release of the payment of next bill or shall be deducted at source. Contractor should also take a Group Insurance Policy for his Workmen, Supervisors and Engineers working on site for an adequate insurance cover. ERDA shall not be responsible for any accident or any untoward/unforeseen event involving workmen, labour, supervisor or engineer or any person directly or indirectly associated with the execution of work. The insurance policy to be obtained by the successful Tenderer must be comprehensive and shall cover all associated risks (known and unknown) from any Government Insurance Company. 12.5 The rates quoted in the tender shall include cost of telephone rent and call charges, for execution of work at site, hire for any tools and tackles, shed for materials, marking out and transportation complete, cleaning the buildings and surroundings after execution of the total works and dumping the waste at designated place as directed by the ERDA in all respects. The rates quoted in the tender shall be treated as rates for finally completing the item of work. 12.6 The quantities furnished in the schedule of quantities are only probable quantities and are liable to alterations, by omission, deductions or additions to any extent at the discretion of Owner. Payments will be regulated on the a c t u a l quantities of work done at accepted rates. Any item of work may be omitted from the schedule of quantities and may be awarded to another agency at any time / stage of the work for which no compensation will be paid by the Owner i.e. for non-operated BOQ items and short closed BOQ items. 12.7 The rates and prices quoted by the Tenderer shall be fixed for the duration of the contract and shall not be subject to escalation or adjustment on any account even if the work is delayed due to unavoidable circumstances beyond the control of owner/consultant. 12.8 The calculations made by the tenderer should be based upon quantities of the items of work which are furnished in the Schedule of Quantities, but it must be clearly understood that the contract is not a lump sum contract. The Owners do not in any way assure, represent or guarantee that the said probable quantities are correct or that the work would correspond thereto. The items

15

of work irrespective of the quantities which may vary shall be carried out at the same accepted tender rates and no escalation in the rates will be entertained whatsoever. Any item of work may be omitted from the schedule of quantities and may be awarded to another agency at any time / stage of the work. 12.9 The tenderers must obtain for themselves on their own responsibility and their own expenses all the information which may be necessary, including risks, contingencies and other circumstances to enable them in making a proper tender and for entering into a contract, and must examine the drawings, specifications and conditions and inspect the site of the work, nature of the work, availability of power, water, shelter for workmen and all the matters pertaining thereto before submitting the tender. 13.0 Format and signing of Tender document 13.1 The tenderer shall seal the bid in an envelope, duly marked as TENDER FOR EXECUTION OF 500 KWp GRID CONNECTED ROOF TOP SOLAR PV POWER PLANT AT ERDA, VADODARA. Which shall include Tender form duly signed by the tenderer on their letter head along with documents mentioned under clause 11.2 and priced BOQ document in single envelope. Please refer “Clause No. 11.2 of preparation of tender documents comprising tenders in Instructions to Tenderers”. 13.2 The Tender shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the Tenderer. All pages of the Tender where entries or amendments have been made shall be initialled by the person or person signing the Tender. 13.3 The Tender shall contain no alterations or additions, except those to comply with instructions issued by the Owner, or as necessary to correct errors made by the Tenderer, in which case such corrections shall be initialled by the person or persons signing the Tender. ANY CONDITIONAL TENDER WILL BE SUMMARILY REJECTED. 14.0 Sealing and marking and submission of Tenders The Tenderers are requested to quote their offers in two separate sealed envelopes: 1st Envelope (Technical Bid): Comprising of Earnest Money Deposit as per clause No. 8 of Instructions to Tenderers. Etc., with all tender documents (Volumes I,II, III, IV, V, VI,VIII &IX) duly sealed and signed 2nd Envelope (Price bid): Priced BOQ document (Volume – VII) duly signed and sealed. Please refer “Clause No. 11.2.2 of Preparation of tender documents in Instructions to Tenderers”. These two envelopes are to be placed in a single envelope and shall be duly sealed indicating the name of work i.e. TENDER DOCUMENT FOR EXECUTION OF 500 KWp GRID CONNECTED ROOF TOP SOLAR PV POWER PLANT AT ERDA, VADODARA and deposited in the tender box kept at the ERDA Silver jubilee Hall, ERDA Road, GIDC, MAKARPURA VADODARA-390010 on or before due date and time of submission of tender. In case of any queries, please contact at Phone no: 0265-3048013. 14.1 In addition to the identification required in Clause 11.2.3 the inner envelopes shall indicate the name and address of the Tenderer to enable for the Tender to be returned unopened in case it is declared late, pursuant to Clause 15.0 14.2 If the outer envelope is not sealed and marked as above, the ERDA will assume no responsibility for the misplacement or premature opening of the Tender. 15.0 Last date for submission of Tenders 15.1 Any Tender received by the Owner after the date and time of submission of Tenders i.e. up to 15.00 Hrs On 25-10-2016 will be rejected and returned unopened to the Tenderer.

16

16.0 Clarification of Tenders 16.1 To assist in the examination, evaluation, and comparison of Tenders, the Owner may, at his discretion, ask any Tenderer for clarification of his Tender, including breakdowns of unit rates. The request for clarification and the response shall be in writing or by Fax, but no change in the price or substance of the Tender shall be sought, offered, or permitted. 17.0 Examination of Tenders and Determination of Responsiveness 17.1 Prior to the detailed evaluation of Tenders, the ERDA will determine whether each Tender

(a) meets the eligibility criteria defined in clause 3.0; (b) has been properly signed and meets the requirements as in clause 3.2; (c) is accompanied by the required securities and; (d) is substantially responsive to the requirements of the Tendering documents.

17.2 A substantially responsive Tender is one which confirms to all the terms, conditions, and specifications of the Tendering documents, without material deviation or reservation. A material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or performance of the Works (b) which limits in any substantial way, the Owner rights or the Tenderers’ obligations under the contract; or (c) whose rectification would affect unfairly the competitive position of other Tenderers presenting substantially responsive Tenders. 17.3 If a Tender is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation. 18.0 Correction of Errors 18.1 Errors in the Schedule of Quantities shall be dealt with in the following manner:

i. In the event of a discrepancy between the rates quoted in words and the rates in figures, rate quoted in words shall be deemed to be correct.

ii. In the event of an error occurring on account of arithmetical calculations the same shall be corrected according to rates written in words and quantities in B.O.Q.

iii. All the errors in totaling in the amount column and in carrying forward the totals shall be corrected. The tender total shall be accordingly amended.

19.0 Evaluation and Comparison of Tenders 19.1 The ERDA will evaluate and compare only the Tenders determined to be prequalified and substantially responsive. 19.2 In evaluating the Tenders, the ERDA will determine for each Tender the evaluated Tender Price by adjusting the Tender Price as follows:

(a) Making any correction for errors; or

(b) Making an appropriate adjustments for any other acceptable variations, deviations; and

(c) Making appropriate adjustments to reflect discounts offered. 20.0 The price bid of unqualified contractors contained in envelope (Price Bid) and EMD contained in envelope (Technical Bid) will be returned to them without opening the envelope (Price Bid) seal. 21.0 ERDA reserves the right to accept or reject any variation, deviation, or alternative offer and other factors which are in excess of the requirement of the Tendering. 22.0 Award criteria

17

22.1 The acceptance of Tender will rest with the ERDA, which does not bind itself to accept the lowest tender and reserves to itself the authority to reject completely / partially, any or all of the Tender/s received without the assignment of a reason. 22.2 The owner reserves to itself the right of accepting the whole or any part of the Tender and the Tenderer shall be bound to perform the same at the rate quoted. 22.3 The Owner reserves to itself the right of omission of any item of work from the awarded tender at any time / stage during the execution of work and award the same to another agency / contractor. 23.0 Notification of award 23.1 The successful Tenderer will be issued a Letter of Intent (LOI) / Purchase Order (PO) / Work order and the date of commencement of work will be as mentioned in the LOI or PO or WO. 24.0 Performance Guarantee for execution of contract. 24.1 The successful tenderer shall submit the performance guarantee for an amount equal to 10% of approved tender amount in the form of Bank guarantee from nationalized bank within 15 days from issue of LOI / PO /WO. Bank guarantee is to be valid up to end of defect liability period. The amount will be refunded soon after recording completion certificate as per cl 2.0 of Annexure VI. 24.2 Failure of the successful tenderer to make payment of performance guarantee shall constitute sufficient ground for the annulment of the award and forfeiture of EMD. 25.0 Security Deposit (SD) 25.1 A sum equal to 5% of the gross amount of the bill shall be deducted from each bill including final bill. Half of this amount will be released along with final bill on submission of bank guarantee from nationalized bank valid for a period up to defect liability period(i.e.24months from completion certificate) plus 2 months. Remaining half will be released after successful completion of the defect liability period. The contractor is eligible for refund of full security deposit if the defects in workmanship and quality of work are attended by the contractor. Failing which the cost of rectification of defects shall be recovered from security deposit. The contractor shall obtain no defects certificate from concerned ERDA staff before claiming the refund. 26.0 Signing of contract form 26.1 On the acceptance of LOI / PO / WO and Performance Guarantee of the successful Tenderer, the Owner will send the Tenderer the contract form provided in the Tender document duly signed and sent along with the Tender incorporating all agreements between the parties. 27.0 During Execution 27.1 The Contractor shall carry out all the works strictly in accordance with the drawing, details and instructions of the Consultants/Owner. If in the opinion of the Owner / Consultants, changes have to be made in the design, and they desire the contractor to carry out the same, the Contractor shall be bound to comply. The Consultants/Owner decisions in such cases shall be final. 27.2 The Contractor is bound to carry out any items of work necessary for the completion of the job even though such items are not included in the schedule of quantities and rates. Schedule of instructions in respect of such additional items and their quantities will be issued in writing by the Consultants with the prior consent from the Owner. Rates for such items of work will be recommended by the Consultants/Owner for approval by the Owner on the basis of Analysis of Rates which will be derived from actual prevailing market rates of similar item along with 15% as contractor’s profit & overhead. The rates approved by the Owner in such cases will be final. 27.2 ERDA may at any time / stage of execution demand for the Analysis of Rates for any item / items of work which in their opinion is are abnormally high / low rates or required for the Analysis

18

of Rates of other tender / extra item / items. The Contractor is bound to present the same and if the Contractor is unable to present a justified Analysis of Ra t e s for any item / items, the rate / rates for such item may be adjusted accordingly and the decision of the ERDA in such cases shall be final. 27.3 The Contractor shall get the quality of work done inspected for material and workmanship at different stages of execution as per instructions given by the Consultants/ Owner or their representative time to time. Any item of work done which is found not conforming to the Contract shall be rejected by the ERDA. The decision of the ERDA in such cases shall be final. 27.4 ERDA may instruct at any stage of execution for testing of any material taken at random. The Consultants/Owner will decide the testing laboratory / agency and the cost of testing including the expenses for sending the samples to the laboratory / agency and receipt of test reports shall be borne by the Contractor. The material shall be rejected in case the test reports are not within the permissible limits. In case material is found to be of sub- standard quality, the same shall be rejected by the Consultants/Owner. The decision of the ERDA in such cases shall be final. 27.5 The Contractor shall not be entitled to any compensation suffered by him on account of delays in commencing or executing the work whatever the cause of delay may be, including delays arising out of modifications to the work entrusted to him or in any subcontracts connected therewith or delays in awarding contracts for other trades of the project or in commencement or completion of such other works or in procuring Government controlled or other building materials for any other reasons whatsoever. ERDA shall not be liable for any sum besides the tender amount, subject to such variations as are provided for here in and as instructed by ERDA. However, necessary time extension will be given if the delays are not attributed to the Contractor. 28.0 Clarifications on tender and pre bid meeting at ERDA, Vadodara. 28.1. For any technical and other than technical clarifications in connection with this invitation to tender, tenderer may contact: Head, Purchase ERDA ERDA Rd, GIDC, Makarpura Vadodara – 390010 Ph: 0265 –3048013 Email: ankit.shah@erda.org 28.2 A pre bid meeting will be organized at ERDA, Vadodara on 20th October 2016 at 10.00Hrs. Interested contractors / tenderer are requested to attend the meeting with prior intimation to ERDA, Vadodara. Clarification if any required should reach ERDA by e-mail latest by 18th October 2016

III. ARTICLES OF AGREEMENT

19

Made at ……………… ……………………………….this …………….. day of………… 2016 Between ……………………………………………………… …………………………… (Hereinafter referred to as the Owner which expression shall include its heirs, Executors, Administrators & Assignees) of the one part and …………………………………………………. ………………………………………….. ……………………………………….……………. (Hereinafter referred to as the Contractor which expression shall include his heirs, Executors, Administrators & Assignees) of the other part WHEREAS the Owner is desirous of carrying out EXECUTION OF 500 KWp GRID CONNECTED ROOF TOP SOLAR PV POWER PLANT AT ERDA, VADODARA – 390 010. and has prepared drawings ,specifications and scope work describing the work to be done and WHEREAS the said drawings and the specifications and the priced Schedule of quantities have been signed by or on behalf of the parties hereto and WHEREAS the Contractor has agreed to execute upto and subject to the conditions set forth herein (hereinafter referred to as “the work shown upon the said Drawings” and described in “the said Specifications & scope of work” and the said “Priced Schedule of Quantities at the respective Rates mentioned in the Priced Schedule/ Purchase Order of Quantities attached. And WHEREAS the Contractor has agreed to the submit the performance guarantee to ERDA for Rs. ………………………… (Rupees.…………………………………………Only ) by him as performance guarantee for the due fulfillment of the contract to the satisfaction of the owner (ERDA) NOW IT IS HEREBY AGREED AS FOLLOWS: (1) In consideration of the payments to be made to the Contractor as hereinafter provided he shall upon and subject to the conditions of contract execute and complete the works shown upon the said drawings and such further detailed drawings as may be furnished to him by the said Consultants/Owner and described in the Specifications & scope of work and the said Priced Schedule of Quantities. (2) The Owner shall pay the Contractor such sums as shall become due and payable hereunder at the times and in the manner specified in the said conditions. (3) The tender drawings, agreement, documents, scope of work and terms and conditions of NIT above mentioned shall form the basis of this Contract and the decision of the owner for the time being as mentioned in the Conditions of the Contract in reference to all matters of dispute as to the material, workmanship or account and as to the intended interpretation of the clauses of this agreement or any other document attached hereto shall be final and binding on both parties. (4) The Owner reserves the right of altering the drawing and nature of work and of adding to or omitting any items of work and of having portions of the same carried out departmentally or otherwise and such alterations or variations shall be carried out without prejudice of this contract. (5) The said Contract comprises the work above mentioned and all subsidiary works connected there to within the same site as may be ordered to be done from time to time by the said Owner or the other Owner for the time being even though such works may not be shown on the drawings or described in the said specifications or the Priced Schedule of Quantities. (6) Time shall be considered as essence of the agreement and the contractor hereby agrees to commence to work as soon as his tender is accepted by ERDA by issuing LOI / WO / PO and the site is handed over to him as provided in the said conditions and agrees to complete the work within the period 8months from the date of such handing over the site. (7) The said conditions shall be read and construed to be forming part of this agreement and the Parties hereto will respectively abide by and submit themselves to the conditions and stipulations and perform the agreement on their parts respectively in such conditions contained. (8) All disputes arising out of or in any way connected with this agreement shall be deemed to have arisen in Vadodara and only the courts in Vadodara alone shall have jurisdiction to determine the same.

20

(9) The arbitrator for fulfilling the duties set forth in the arbitration clauses as defined with tender conditions of contract. (10) Arbitration: The Contract shall be governed by, and construed in accordance with the laws of India. Any dispute which cannot be amicably settled by the parties may be submitted, by the owners, to the XXXXXX The dispute will be settled following the provisions of Arbitration and Conciliation Act, 1996. Both Parties agree that the results and awards of any such arbitration shall be binding on both Parties. Venue of Arbitration shall be Vadodara. (11) The several parts of this contract have been read to us and fully understood by us. As witness our hands this……………………………day of …………………………………2016………. …………………………………… Signed by the said Owner …………………………………………………… in the presence of ………………………………………………….. Signed by the said Contractor ………………………………………………….. In the presence of

IV. FORM OF TENDER (To be submitted by the Tenderer in letter head).

From : To Director Electrical Research & Development Association ERDA Road, GIDC, Makarpura Vadodara-390010 Dear Sir, 1.0 Having examined the Tender documents consisting of the Tender notice, General Instructions to Tenderers, General Conditions of Contract, Special Conditions of Contract, specifications, plans, Drawings, scope of work Time Schedules, Form of Contract , form of tender, form of schedule

21

Rates, Bill of Material etc., and having understood the provisions of the said tender documents and also having thoroughly studied the requirements of ERDA, related to the work tendered for in connection with the Execution of 500 kwp grid connected roof top solar PV power plant at ERDA Vadodara – 39010 and having conducted a thorough study of the job site involved, the site conditions, power, water, material and equipment availability, the transport and communication facility and the availability and suitability of borrow areas etc., we hereby submit our tender offer for the performance of proposed work in accordance with the terms and conditions and within the time mentioned in the tender documents at the rates included within the tender documents and based on application of the rates tendered in the accompanying schedule of rates to the relative quantities indicated in the form of schedule rates forming part of the tender documents. 2.0 If the work or any part thereof is awarded to me/us, I/we undertake to perform the work in accordance with the contract documents as defined in the form of contract forming part of the tender documents and accept the terms and conditions of contract as laid down therein and undertake that on receipt of acceptance of tender and on confirmation. I/We will deposit such sums as may be necessary under the terms of contract and abide by the terms of the tender. I/We will also sign the necessary contract and other documents to commence the work and execute the work as per the terms and conditions contained in the tender documents failing which ERDA shall be at liberty, without further reference to me/us and without prejudice to any of its rights to terminate the contract and or to forfeit the earnest money deposit and take further course of action. 3.0 I/We further undertake to keep our tender offer open for a period of not less than 120 days from the due date of submission of the tenders as specified in the General Instructions to tenderer forming part of the tender documents. 4.0 I/We hereby undertake that the statements made herein/information above are true in all respects and that in the event of any such statement or information being found to be incorrect in particular, the same may be construed to be a misrepresentation entitling ERDA to avoid any resultant contract and take further action as may be justified. I/We confirm having deposited EMD of Rs.3,50,000/-(Three lakhs fifty thousand only) in the form of DD no: dtd Bank: Yours faithfully, Signature of the tenderer Name and designation of the Authorized person signing the Tender on behalf of the Tenderer. Name: Designation. Address. Witness:

Annexure –II

SCOPE OF WORK

1. Scope of Work:

1. Scope of work will be design, procurement, quality control testing, supply, installation,

integration with existing electrical system, commissioning, flawless synchronizing /

paralleling with available grids (i.e. EB) performance testing & guarantee and handing over

of 500 KWp grid connected rooftop solar photovoltaic power plant at ERDA, Vadodara with

Ten years of comprehensive maintenance contract.

22

2. Supply of all components, sub components, spares and tools etc. necessary to make the

system complete shall be the responsibility of successful bidder.

3. The installation is to be on the rooftops of ten separate buildings as per Table I in ERDA

Vadodara Campus of which one building is having roof with Shed (products lab).

4. The successful bidder as one of the channel partners shall prepare the detailed project

report, Single Line Diagram and bill of materials etc needed as per GEDA, CEI & MNRE

format for Registration, clearance & availing subsidy to ERDA. Excise Duty Exemption

Certificate (EDEC) and Concessional Customs Duty Certificates (CCDC) will be issued by

ERDA. Purchase Order will be released to the successful bidder after submission of (a)

Performance Guarantee (i.e.10% of approved tender amount) (b) proof of submission of

Registration document to GEDA, CEI and subsidy documents to ERDA as per MNRE, Govt. of

India format. (c)Project Monitoring schedules & charts –soft copy & hard copy. (NOTE: -

During project execution, subsidy is applicable as per Govt. Policy same will be taken up by

ERDA and required documents preparation is under the scope of successful bidder )

5. Total erection works and material item supplies should be carried out as per applicable

latest CE, IS, IEC & IEEE standards / codes with solar grade with IP 65 / IP66 protections.

6. PERT / CPM detailed project monitoring charts & schedules along with critical tasks /

activities to be monitored along with dates for easy reviews to be submitted with in 15days

from the date of LOI.

7. Total Associated Engineering Works (both supply & erection)

a. Electrical:-

i. Power cables, communication cables & control cables of armoured and

Solar grade

ii. Synchronizing / Paralling equipments to achieve flaw less synchronizing

with electricity board grid as desired / required by ERDA i.e. 100%

utilization solar power.

iii. The different rating of plants are in ten different buildings should be

combined in one junction box and then synchronized with EB grid at one

point as per GERC regulation in existing our S/S room.

iv. Lighting arresters, earthing, cable trays, cable trenches, terminations and

etc suitably placed as per rating in different buildings.

v. Armoured copper cables for power should be laid up to AC Junction Box in

S/S.

vi. Modification of existing outgoing feeder protection, metering and control

circuits of air circuit breaker (ACB) and energy meter to suite for receiving

solar power for both grid connection (i.e. EB) as per GERC regulation.

23

vii. Two point earthing with separate earth pits with GI strips for following

items provided at plants in Different building

1. Civil supporting structure.

2. Modules.

3. Inverters

4. DC junction,

5. Distribution & combiner boxes

6. AC junction & combiner boxes

7. Lighting arrester

8. Weather station

9. Approval of ERDA should be obtained on designed drawing before

executions

b. Civil:-

1. Suitable GI structural supports to mount PV panel

2. Drilling holes 100mm deep in concrete in beams and columns grouting the same with

Hilty injectable grout before and after inserting 12mm dia reinforcement and

casting RCC (1:2:3) pedestals. The work also includes 20mm dia 300 long anchor

bolts to be laid at the time of casting.

3. Providing PCC (1:2:3) pedestal and laying 20mm dia anchor bolts at the time of

casting.

4. Providing, fabricating and laying galvanized structural steel section, plates, nuts

washer and bolts, and cable tray with thickness of galvanizing of 120 micron.

5. Providing and laying cement plaster and doing water proof treatment around the

pedestals to prevent leakage of water.

6. All GI structural steel section should be ‘CE’ quality certified.

7. In building drilling & grouting of bolts should be allowed only on columns (i.e. no

drilling of holes on RCC folded slab) and only mounting support can be allowed. So

that entire load is transferred to columns and ground.

8. Suitable Aluminium asupport structure to mount PV panels in Product building

having shed roof.

9. Damaged existing water proofing sheet should be re-laid with new one and also

around the civil pedestals, to ensure no rain water will leak inside the building after

completion of the total erection works.

24

11. The GI structural design is for 150KM / hours wind speed and having the height of 5

ft for utilization of Terrace except for Product building.

c) Data Acquisition, Performance monitoring & Reporting – SCADA:

a. Software should be designed such that all (i.e. AC & DC) electrical parameters (i.e.

I, V, cosΦ, three energy parameters – cumulative & instant) in graphical

presentation from string level, next inverter and so on as desired by ERDA.

b. Provision should be made for thermal energy data from installed sensor system to be

recorded in all from i.e. graphical & etc as desired by ERDA.

c. Provision also should be made to down load the GHI data of MNRE for Vadodara

region.

d. Compare the thermal energy data available at ERDA Actual & MNRE and difference

may be brought out in graphical presentation as desired by ERDA.

e. Based on actual thermal data of site, electrical energy yield may be calculated for

PV plants and compare with the actual electrical energy generated from PV solar

plants.

f. The software should bring out clearly the differences of actual energy to electrical

energy yield.

g. If difference exists, then identification of PV string which is generating less energy

should be given as warning signal or alarm to the operator to look into the actual

problem for rectifying the same.

h. SCADA programming should meet above criteria as per latest IEEE code / standards.

i. The scope includes total required hard ware (including computer, data logger,1hrs

backup UPS, laser colour printer, back up E Proms for software storing, latest

detachable memory devices, furniture(Godrej make) to place SCADA equipment at

TC building and software including their licenses and the SCADA station should be

near to Grid synchronizing i.e. at TC building

8.0 The plant parameters shall be measured by using SCADA or Equivalent system to monitor,

maintain, and control the plan, and also to study the plant performance.

The system should meet IEC 61724 standard for this provision. The plant monitoring

parameter shall include.

• PV array energy production: Digital Energy Meters to log the actual of AC / DC Voltage,

Current & Energy generated by the PV system shall have to be provided.

• Solar Irradiance & weather station: An integrating Pyranometer complete with weather

station relevant to all parameters associated with the solar plant performance shall be

provided to monitor & accurate data logging , with the sensors mounted in the plane of

25

the array and in vertical plane. Readout shall be integrated with data logging system of

IP 65 / 67.

• Temperature of modules should be measured for poly crystalline PV and temperature

sensor should be flat platinum thermometer type and should able to measure

temperature range 0oC to 60oC accurately (one on each building).

• One temperature sensor to measure ambient temperature and humidity. • Makes kipp

and Zonnen, Eko and Epply

• Pyrnometer should be of secondary standard with high sensitivity to measure global

radiations.

• Wind speed and direction are also to be measured and tabulated.

9.0 GEDA & CEI electrical clearances & Application for MNRE Subsidy: ERDA will sign on application

forms.

9.1 Contractor has to co ordinate total related works at GEDA, on behalf of ERDA,

Vadodara.

9.2 Should submit the CEI electrical clearance approval letter from CEI.

9.3 ERDA will reimburse the actual / statutory fee paid by the contractor to GEDA for

processing the application. Proof of document to this effect to be submitted.

9.4 Contractor has to co-ordinate total related works to MNRE subsidy, application and

responsibility for clearance of subsidy from MNRE, on behalf of ERDA.

10.0 Module, Module mounting Structure & Inverter acceptance criteria:-

10.1 Each module is to be tested for electro luminescence test (on site) to detect micro

cracks and pass the test as per IEC norms and also record of data on the test for each

module to be submitted to ERDA for future studies.

10.2 Out of Total no. modules, 2% modules the test should be carried out any NABL or

MNRE accredited test centres.

10.3 For the above (i.e. 2% modules) special packing if required may be done to shift the

panels from manufactory site to testing lab to ERDA.

10.4 Sufficient competent man power to be deployed at test centre for sufficient days to

unpack and repack the modules after the test.

10.5 Contractor has to coordinate with ERDA for all the testing activity.

10.6 1no. module from each batch production will be tested for PID (1000V) & LID test

also need to be carried out, test results should be submitted to ERDA.

10.7 10% of total inverters will be tested

26

10.8 Staddpro report should be made available for Module mounting structure capable of

withstanding 150km/h wind speed and having coating thickness of 120 Microns.

11.0 Annual Operation & Maintenance Contract:-

11.1 For this task ERDA will pay 2% of the project cost per year or annum for deploying

competent manpower.

11.2 Suitable Man power deployment with experience in solar plants operation,

maintenance & SCADA.

11.3 Insurance, EPF and all statutory rules & regulations are applicable.

11.4 Pro rate monthly payments can be made by submission of proof for attendance

register, statutory payments and etc.

11.5 The deployed manpower has to ensure the solar plants operates all 12 months in year

to their peak and generate & synchronize the solar power to ERDA grid. Ensure that

no performance penalty will be imposed by ERDA as per the terms & conditions

schedule of fiscal aspects or tender document.

11.6 Initially the AM contract will be one year, based on the performance the AM contract

will extended.

11.7 5% spare PV panel & 1nos of Inverter to be maintained as inventory.

12.0 Any other item(i.e. such as reactive power compensation to enable 100% solar generated

power penetration to both the grids (EB ) which is not listed in BOQ and in contractors opinion

required to complete the project without flaw is deemed to be included in the listed BOQ item

prices.

13.0 For lump sum item quantities the contractor has to submit the minimum estimated

quantities of individual sub item has been considered to complete the job should be tabulated

in the following format and enclose these formats to technical bid for technical evaluation.

Sl.No, Item Code, Sub items considered to complete the job by the contractor, Make, Model,

Quantities, Technical details give schematic diagram of design considered if any

Annexure –III

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS

1.0 INTRODUCTION

1.1 This project proposal for a grid connected rooftop solar photovoltaic plant while aims to reduce

the expenditure on energy purchase intends also to join the National Action Plan on Climate Change

27

by harnessing non polluting renewable energy resources to ease the burden of green house gas

emissions.

1.2 The capacity of 500 KWp is arrived at by considering the average day time power requirement

on working days. The plant will be grid connected without any energy storage arrangements. The

major components will then be the solar photovoltaic modules and grid tie inverters.

1.3 To facilitate effective utilization of this energy output elsewhere and also to financially benefit

from exporting this surplus energy, net-metering agreement shall be established with EB.

1.4 Roof top area required for installation of the solar modules is estimated at 8-10 M2 per KWp, so

the requirement is about 5000 sq M. The Ten buildings at ERDA together can provide sufficient

shadow free roof area.

2.0 EXISTING ELECTRICAL SYSTEM

2.1 The incoming power from EB is at 11 kV and goes down in the distribution substations down-

stream at 415V. The captive power plant has one DG sets 1x500 KVA with change over switch.

Schematic SLD of the major electrical installation with the point of connection of the SPV plant

output is shown in Drawing I. Monthly Electricity bill copy for perusal of contractor enclosed in

Drawing II

3.0 QUALITY AND WORKMANSHIP

3.1 Solar PV modules are designed to last 25 years or more. It is therefore essential that all system

components and parts, including the mounting structures, cables, junction boxes, distribution

boxes, clamps nuts & bolts and other parts also have a life cycle of at least 25 years. Therefore all

works shall be undertaken with the highest levels of quality and workmanship. During inspection

special attention will be given to neatness of work execution and conformity with quality and

safety norms. Non-compliant works will have to be redone at the cost of the Installer.

3.2 Components and parts used in solar PV systems should conform to the BIS or IEC or other

international specifications, wherever such specifications are available and applicable.

4.0 SPECIFICATIONS FOR SOLAR PANELS

4.1 The PV modules must conform to the latest edition of any of the following IEC /

equivalent BIS Standards for PV module design qualification and type approval as per IEC 61215 /

IS14286. In addition, the modules must conform to IEC 61730 Part 1- requirements for construction

& Part 2 – requirements for testing, for safety qualification. PV modules must also qualify Salt Mist

Corrosion Testing as per IEC 61701 / IS 61701.

4.2 Each PV module must use a RF identification tag (RFID), which shall be mandatory

placed inside the module laminate and must contain the following information. (i) Name of

the manufacturer of PV Module (ii) Name of the Manufacturer of Solar cells (iii) Month and

year of the manufacture (separately for solar cells and module) (iv) Country of origin

(separately for solar cells and module) (v) I-V curve for the module (vi) Peak Wattage, Im,

28

Vm and fill factor ( FF) Voc, Isc for the module (vii) Unique Serial No and Model No of the

module (viii) Date and year of obtaining IEC PV module qualification certificate (ix) Name

of the test lab issuing IEC certificate (x) Other relevant information on traceability of solar

cells and module as per ISO 9000 series. (IX) Module no the module should have IEC

certification.

4.3 (I) PV modules must be warranted for their output peak watt capacity, which should not

be less than 90% at the end of 10 years and 80% at the end of 25 years. Av reduction in

output peak capacity should not be more 0.7% over a period of 25 years. Also they must be

warranted for workmanship and material for 10 years.

(II) Make of modules are: Any MNRE Certified Manufacturer in India.

(III) Minimum Acceptable optimized peak power of each module is 280 W so as to restrict

minimum module capacity to 280W.

IV) No. of cells in a single PV Panel shall be 72.

4.4 Capabilities

• Screw less frame for high mechanical strength.

• Superior reliability with IP 65 protection in all junction boxes for 35W and above,

modules with a system voltage of 1,000V.

• Greater than 15 micron anodization layer on aluminium frame to protect rusting

of metal due to moisture and improve the insulation of module.

• Superior module efficiency as per International Benchmarks.

• Positive power tolerance.

• PID tested modules with long-term reliability.

• Glass with anti-reflective coating to improve light transmission.

• Salt mist, Ammonia, Blowing sand and Hail resistant.

• IP 67 rated MC4 compatible connectors.

• Excellent performance in low light.

4.5 Should pass following tests as per IEC norms:

• Thermal cycling test.

• Damp heat test

• Wet leakage current test.

• Potential induced degradation test.

• Solar cells: Cell tester.

29

• EVA: Gel content test and pressure cooker test.

• Glass: Fragmentation test.

• Frame: Frame anodizing test.

• Junction box: IP 65 test.

• Ribbon: Elongation test and camber test.

• RTV Silicone sealant: Adhesiveness test.

• Electroluminescence test to detect micro cracks.

• Ammonia test for anti-corrosion.

4.6 Certifications:

• CE, TUV Inter Cert, MCS, Intertek, Clean Energy Council, CEC Listed &

standard:ISO 9001:2008 I ISO 14001:2004 I OHSAS 18001:2007, IEC 61215 I IEC 61730-1&2 I

UL 1730 I IEC 61701 I IEC 62716

4.7 Features:

• Superior Module Efficiency as per International Benchmarks. Minimum module

efficiency shall not be less than 15.98%

• Positive Power Tolerance o/+ 5W

• PID Resistant with long term reliability.

• Glass with Anti Reflective Coating Improves light transmission. • Salt mist,

Ammonia and Hail Resistant.

• Sustain Heavy Wind & Snow loads (2400 Pa & 5400 Pa).

• IP 67 rated MC4 compatible connectors.

• Excellent Performance in Low light.

• Sand and Dust Storm Resistant.

4.8 Acceptance Criteria:

• Each module is to be tested for electro luminescence test (on site) to detect

micro cracks and pass the test as per IEC norms and also record of data on the

test for each module.

• Out of Total no. of modules 1% modules the test should be carried out any NBAL

or MNRE accredited test centers. • For the above (i.e.1% modules) special

packing if required may be done to shift the panels from manufactory site to

testing lab to ERDA.

30

• Sufficient competent man power to be deployed at test centre for sufficient days

to unpack and repack the modules after the test.

• Contractor has to coordinate with ERDA for all the testing activity.

• 1no. module from each batch production will be tested for PID (1000V) & LID test

also need to be carried out test results should be submitted to ERDA.

PV Module mismatch loss of any string shall be less than 1.5%

4.9 Makes: Manufactured in India having MNRE Certification

• Design: Acceptable optimized peak power of each module is 280 W So as to

restrict minimum module capacity to 280W.having MNRE Certificate

• Mechanical Characteristics Acceptable optimized peak power of each module is

280 W+5W so as to restrict minimum module capacity to 250W.

• Length x Width x Thickness (L x W x T) – mm As per Product design

• Mounting Holes Pitch (Y) – mm As per Product design Mounting Holes Pitch (X) –

mm As per Product design

• Weight (kg) As per Product design Solar Cells per Module (Units) / arrangement

As per Product design

• Solar Cell Type Poly crystalline

• Front Cover (Material / Thickness) Tempered & Low Iron Glass, 3.2mm

• Encapsulate Ethylene Vinyl Acetate

• Frame Material Anodized Aluminium Alloy

• Junction Box (Protection degree / Material) IP 67 rated / Weatherproof PPO

enclosure with 3 bypass diodes

• Connector MC4 compatible or MC4, IP67 rated

• Cable 4sqmm cross section

• Fire safety class C

• Safety application class A

• Safety class II

• Thermal Characteristics

• Temperature coefficient of Current (Isc), α (% / oC) 0.0681

• Temperature coefficient of Voltage (Voc), β (% / oC) -0.2941

• Temperature coefficient of Power (Pm), γ (% / oC) -0.3845

• NOCT ( oC) 46 ± 2

31

• Operating temperature range ( oC) -40 to 85

5.0 SPECIFICATIONS FOR GRID-TIE STRING INVERTERS

5.1 The solar grid-tie inverter converts the DC power output of the solar PV modules to grid-

compatible AC power and the total output power (AC) of the grid-tie inverters shall match the solar

PV plant capacity while achieving optimum system efficiency. Operating ambient temperature

range shall be considered at - 10 oC - +60 oC and relative humidity 0 – 95%.

5.2 Power Conditioners / Inverters including MPPT (EN 50530) and Protections shall comply

Efficiency Measurements as per IEC 61683 / IS 61683 and Environmental Testing as per IEC 60068-2

(1, 2, 14, 30) /Equivalent BIS Std. In case if the Charge controller is in-built in the inverter, no

separate IEC 62093 test is required. Additionally the inverters shall conform to the relevant

national / international Electrical Safety Standards wherever applicable as per IEC 62109-1, IEC

62109-2 and anti-islanding protection as per VDE 0126- 1-1, IEC 60255.5 / IEC 60255.27 / IEC 62116

5.3 Communication interface The project envisages a communication interface which shall be able

to support:

• Real time data logging

• Event logging

• Supervisory control

• Operational modes

• Set point editing

5.4 Communication System shall be an integral part of inverter. All current values, previous values

up to 40 days and the average values of major parameters shall be available on the digital bus.

5.5 The following parameters shall be measured, displayed and recorded/logged. Daily plotting of

graphs for various parameters shall also be available on demand. i) 15 minute, Daily, monthly &

Annual energy generated by the solar system(kWh) ii) Solar system temperature iii) Ambient

temperature iv) AC and DC side voltage and currents v) Power factor on AC side vi) DC injection

into the grid vii) Total Current Harmonics distortion in the AC side viii) Total Voltage Harmonic

distortion in AC side ix) Efficiency of the inverter x) Solar system efficiency xi) Display of I-V curve

of the solar system xii) Any other parameter considered necessary by supplier of the solar PV

system based on prudent practice.

5.6 Data logger system (Hard ware) and the software for study of effect of various environmental &

grid parameters on energy generated by the solar system and various analyses would be required to

be provided.

5.7 The communication interface shall be suitable to be connected to local computer and also

remotely via the Web using either a standard modem or a GSM / WIFI modem.

5.8 Makes: ABB, SMA, Fronius & Refusol

32

5.9 Acceptance:

1. Factory tested for routine & type as per IEC norms in the presences of ERDA staff along

with warranty & guarantees certificates.

2. The supplied inverters should have weighted average efficiency under Indian conditions

be minimum 93% and minimum input power under Indian conditions should be above

85%.

5.10 Design: Appropriate/optimized inverter wattage /power should be chosen with following

points mind:

• To meet the total power requirement based on the roof top available area and also area

required for maintenance.

• Maximum Power rating: 20kW per inverter.

• To get total SCADA information accurately to monitor, control and correction

/rectification from the lowest string power.

• Maximum decentralization should be achieved, so that at any given time minimum no of

strings are down.

• To deliver maximum power for long duration mentioned in tender document without

degradation as per IEC applicable code.

• Approval should be obtained from ERDA before procurement backed by detailed technical

design calculation documents should be submitted to meet the tender document

requirements.

• Optimized wattage should be mentioned in the technical bid along with technical design

documents to meet the tender document requirements.

6.0 Technical Specifications:

1. Nominal Inverter Output Rating Minimum 20 KVA

2. MPPT Voltage Range 150V to 800V

3. AC Output with 50Hz frequency 415V Phase to Phase 3 phase

4. Integrated MPPT Solar Regulator As per design KVA

5. Minimum Efficiency above 30% input power Above 90%

6. Accuracy of AC voltage control + / - 1%

7. Accuracy of frequency control + / - 0.5%

8. Grid frequency Synchronization range + / - 3 Hz

9. Maximum Input DC Voltage Based on inverter make, should follow standard

10. Ambient temperature considered 50 degree C

33

11. Humidity 95% Non-condensing

12. Protection of Enclosure IP – 65 (Minimum) for outdoor

13. Grid Frequency Tolerance range + / - 3%

14. Grid Voltage tolerance - 20% & + 15%

15. No-load losses Less than 1% of rated power

16. THD < 3%

17. Type of Loads all types of loads, resistive, inductive, complex and non-linear

18. Cooling Fan Forced

19. Protections Output peak overload, short circuit, phase imbalance, over voltage, under voltage

of the grid, Surge protections (input and output SPD)

20. Control type Voltage source, microprocessor assisted output regulation

21. Unity power factor to be maintained at Grid during both import and export of power.

22. Certifications Required

IEC 600068-1,2,14 and 30 or equivalent –

Environment IEC 61000-3-15 EMC

IEC 61683-Efficiency requirements as Specified above

IEC 62116-Islanding Prevention of Utility interconnected PCUs

IEEE 1547-Interconnecting Distributed Sources

IEC 61727 UL 1741-Safety of Inverters in Distributed Energy sources

EN 50530 for MPPT Certification as per equivalent Standards for above standards are also

acceptable.

The inverter shall be capable of complete automatic operation including wake-up, to

monitor plant performance.

• The inverters should comply with applicable IEC / equivalent BIS standard for efficiency

measurements and environmental tests as per standard IEC code.

• The inverters should be tested from the MNRE approved test centres / NABL / BIS accredited

testing – calibration laboratories.

• In case of imported power conditioning units, these should be approved by international test

houses. Module Technologies where +ve or –ve grounding required needs to be identified by bidder

and according selection of PCU needs to be done by the bidder.

7.0 DC DISTRIBUTION BOX

34

7.1 A DC distribution box shall be mounted close to the solar grid inverter. The DC

distribution box shall be of IP65 DIN-rail mounting type and shall comprise the

following components and cable terminations: • Incoming positive and negative DC

cables from the DC Combiner Box. • DC circuit breaker, 2 pole (the cables from the DC

Combiner Box will be connected to this circuit breaker on the incoming side). • DC

surge protection device (SPD), class 2 as per IEC 60364-5-53. • Outgoing positive and

negative DC cables to the solar grid-tie inverter.

7.2 As an alternative to the DC circuit breaker a DC isolator may be used inside the DC

Distribution Box or in a separate external IP 65 enclosure adjacent to the DC

Distribution Box. If a DC isolator is used instead of a DC circuit breaker, a DC fuse shall

be installed inside the DC Distribution Box to protect the DC cable that runs from the

DC Distribution box to the solar grid-tie Inverter.

8.0 DC COMBINER BOX

1. A DC Combiner Box shall be used to combine the DC cables of the solar module arrays

with DC fuse protection for the outgoing DC cable(s) to the DC Distribution Box.

2. DC disconnect switch should be as per IEC 60947-3,DC fuse rating conform to IEC 60269-

1,2,6.

3. DC disconnect switch provide safety and protection against over currents in any DC

voltage photovoltaic applications and PV solar modular.

4. DC fuse protects against reverse currents in dedicated to PV application.

9.0 AC DISTRIBUTION BOX

9.1 The AC distribution box shall be of IP65 DIN rail mounting type and shall comprise the

following components and cable terminations: • Incoming 4 core cable from the solar

grid-tie inverter. • AC circuit breaker / isolator, 4-pole. • AC surge protection device

(SPD), class 2 as per IEC 60364-5-53. • Outgoing cable to the grid interconnection.

9.2 All switches and the circuit breakers, connectors should confirm to IEC 60947, part I, II

and III or EN 50521 standards.

10.0 SURGE PROTECTION

10.1 Surge protection shall be provided on the DC side and the AC side of the solar system.

The DC surge protection devices (SPDs) shall be installed in the DC distribution box

adjacent to the solar grid-tie inverter. The AC SPDs shall be installed in the AC

distribution box adjacent to the solar grid-tie inverter.

10.2 The SPDs earthing terminal shall be connected to earth through dedicated earthing

system. The SPDs shall be of type 2 as per IEC 60364-5-53 & NFEN 50539-11

11.0 GENERAL SPECIFICATIONS FOR DC & AC DISTRIBUTION BOXES

35

11.1 These specifications cover the requirement of design, supply, installation, testing and

commissioning of the DC& AC distribution boxes.

11.2 The item specified herein, unless otherwise stated shall conform to the relevant and

latest revisions of Indian standards and Indian Electricity Rules.

11.3 The DC & AC distribution boxes shall be designed for operation in high ambient

temperature up to 50 degrees centigrade and high humidity of up to 95% and tropical

atmospheric conditions. Means shall be provided to facilitate ease of inspection,

maintenance and servicing.

11.4 The DC & AC distribution boxes shall be of metal clad, cubicle, outdoor, weather

proof, free standing type suitable for mounting on MS frame / concrete platform,

with adequate size for mounting the isolator switches/MCBs etc and ease of cable

terminations. Dust and moisture ingress protected, the degree of protection shall be

IP- 65 as specified in IS-2147.

11.5 The sheet steel cubicle shall have hinged front access door with easy operating

fasteners. All the doors and covers shall be heavily gasketted to make the

compartment dust and moisture tight. Door hinges shall be of concealed type.

11.6 The cubicle shall be of minimum 2 mm thick sheet steel. All sheet steel work forming

the exterior shall be smoothly finished, leveled and free from flaws. The corners shall

be rounded. The minimum thickness of gland plates shall be 3mm.

11.7 The bus bars shall be so arranged as to ensure the necessary degree of safety.

Apparatus forming part of the DBs shall have the following minimum clearance. i)

Between phases – 25 mm, ii) Between phase and neutral – 25 mm, 76 iii) Between

phases and earth – 25 mm, iv) Between neutral and earth – 19 mm,

11.8 When, for any reason, the above clearances are not available suitable insulation shall

be provided.

11.9 All insulating materials used in the construction of the equipment shall be non

hygroscopic duly treated to withstand the effect of high humidity, high temperature

and tropical ambient service conditions.

11.10 All doors / covers providing access to live parts shall be provided with tool operated

fasteners to prevent unauthorized access.

11.11 Provisions shall be made for permanently earthing the frames and other metal parts

by two independent connections.

11.12 Metal treatment and finish All steel works used in the construction of the DC & AC

distribution boxes shall have undergone a suitable rigorous metal treatment process

so as to remove oxide scales and rust formation and to facilitate a durable coating of

36

the paint on the metal surfaces and also to prevent the spreading of rust, in the

event of the paint film being mechanically damaged.

11.13 Two coats of anti corrosive primer followed by a finishing coat of epoxy powder

coating of the shade 631 of IS: 5 (ie Siemens grey) shall be given. The total thickness

of paint shall not be less than 25 micron.

11.14 Bus Bars

11.14.1The bus bars shall be housed in the cubicle at convenient locations with provision

for access to the buses from the front. The bus bar shall be suitably rated for the

expected short circuit levels. The neutral as well as the earth bus shall be capable of

withstanding the above fault level.

11.14.2Large clearance and creeping distance shall be provided on the bus bar system to

minimize the possibility of a fault.

11.14.3High tension bolts, nuts and spring washers shall be provided at all bus bar joints.

11.14.4The continuous rating of the aluminum bus bar shall be 0.7A/sq.mm. Maximum

temperature of the bus and the connections shall not exceed 85 degrees centigrade.

The bus bars shall be of liberal design. The main phase bus bars shall have continuous

current rating and the neutral bus bars shall have continuous rating of at 100% of

phase bus bars.

11.14.5All bus bars and tapings shall be provided with color coded heat shrinkable sleeves

for phase / polarity identification.

11.14.6Installation Testing and commissioning The DB boxes shall be installed over the MS

frame fixed / grouted on a PCC platform including necessary bolts and nuts. Proper

earthing shall be done using two independent GI strip of size 25x3 mm. The MS

structure shall be painted with two coats of red oxide primer after cleaning the

surfaces thoroughly and two 77 coats of anticorrosive epoxy paint of proper shade as

directed by the ERDA representative.

11.14.7The pre-commissioning tests as required shall be done and the DB boxes shall be

commissioned.

12.0 Cables for carrying Power and Control

12.1 The XLPE power cable shall be 1.1kV grade, heavy duty, stranded copper conductor,

UV resistant (for outdoors) PVC type. An insulated, galvanized steel wire / strip armored,

flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall,

in general conform to IS-1554 Part-I & other relevant standards.

12.2 Control & Data Communication Cables: The cable shall be 1.1kV grades, heavy duty,

stranded copper conductor, PVC type A insulated, armoured galvanized steel wire / strip

37

armored, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The

cable shall, in general conform to IS-1554 Part-I & other relevant standards.

12.3 The permissible voltage drop from the SPV Generator to the PCU/inverter shall not be

more than 2% of peak power voltage of the SPV power source (generating system). In the

light of this fact the cross-sectional area of the cable chosen is such that the voltage drop

introduced by it shall be within 2% of the system voltage at peak power.

12.4 All connections should be properly terminated from outdoor and indoor elements.

Relevant codes and operating manuals must be followed.

12.5 The XLPE Power Cable for 11kV interconnection shall be 11 kV grade, heavy duty,

stranded copper conductor, UV resistant (for outdoors) PVC type. An insulated, galvanized

steel wire / strip armored, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer

sheathed. The cables shall, in general conform to IS-1554 Part-I & other relevant standards

12.5 LAYING OF CABLES

12.5.1 This specification is intended to cover the requirements of installation and

energizing of XLPE power cables.

12.5.2 The power cable and its fixing accessories shall comply with the latest

relevant Indian Standards and National Electrical Code.

12.6 General

12.6.1 Cables should be of 1.1Kv grade XLPE insulated unarmored / armored with

copper conductor conforming to IS 7098/part 1/1988

12.6.2 All relevant factory test reports along with warranty and guarantee should

be submitted along with the supply of cables. Cable drums should be stored

on a plain vibration-free ground. Drums should be stored and kept in such a

way that the bottom of the outer cable coil should not be damaged.

12.6.3 Before the commencement of cable laying, it shall be ensured that only the

specified cables are used. It shall be the responsibility of the contractor to

check the soundness and correctness of the size of the cable. If any defects

are noticed during the process of laying, it shall be brought to the notice of

the ERDA representative.

12.6.4 The material such as bricks, sand, cable route markers of best quality as

approved by the ERDA representative only shall be used for cable laying

works.

12.6.5 contractor shall provide all the necessary labor, tools and other requisites at

his own cost for carrying out pumping of water and removing of water from

trenches, if any, where required.

38

12.6.6 Installation shall be carried out in a neat manner by skilled, experienced and

competent workmen in accordance with standard practices.

12.6.7 While laying the cable, care shall be taken to avoid formation of kinks and

also damage to the cable. In the case of cable bends, it shall not have bent

radius lesser than 12 times the overall diameter of the cable.

12.6.8 A power cable loop of about five meters length and as directed by the ERDA

representative shall be provided at the following locations. a) Near the

termination points b) Near to the straight through joint

12.6.9 The method of cable laying and routing of cables, shall in every case be as

directed by the ERDA representative

12.6.10 Cable shall be laid in Class ‘B’ GI pipes at all entry to buildings. Whenever

cable passes through GI pipes embedded across the wall in a building, both

the ends of the pipe shall be suitably sealed.

12.6.11Identification tags indicating the size of the cable and feeder designation

shall be securely attached at both ends of the cable. Such tags shall also be

attached to the cable at intervals of 50 Meters. The material of the tags shall

be 25x3mm, Al strip. In case of Al strip, the details should be punched. Cable

route markers shall be provided at the intervals of 20M with a minimum of

one number route marker. The details of the route markers shall be as per

the IS standard. At the locations of straight through joints, necessary joint-

markers shall be provided.

12.6.12When cable runs vertically, it shall be clamped on proper GI cable trays or

angle iron frames fixed on walls and are spaced at such intervals as to

prevent buckling of the cables. All steel work shall be painted with two coats

of red oxide primer after thorough cleaning of surfaces and thereafter

finished with suitable anti- corrosive paints and provided with appropriate

earthing as per IS.

12.7 Cable laid in ground

12.7.1 MV cables (up to 1.1 KV) shall be laid at a minimum depth of 0.75 M when

laid in ground or cable pass through roads, storm drains etc. they must be protected by

either by hume pipe or GI pipe of suitable dimensions. The cable shall laid in Medium duty

Finolex make pipe of required size.

12.7.2 Excavations of trenches shall be carried out as indicated in the relevant IS

standard. The width of the trench at the bottom shall be 0.4 M for one cable. In case the

total number of cables laid in trenches is more than one, then the width shall be such that

the spacing between the cables is maintained as in the standard. Before the cable is laid in

39

the trench the bottom of the trench shall be cleared from stones and other sharp materials

and filled with sand layer of 150mm.

12.7.3 While removing the cable from the drum, it shall be ensured that the cable

drum is supported on suitable jacks and the drum is rotated to unwind the cable from the

drum. The cable should never be pulled while unwinding from the drum. It shall be ensured

that the cables are pulled over the wooden rollers placed in the trench at intervals not

exceeding 2 meters. At no point of time the cable should touch the ground while pulling, it

should be always on the Rollers. Contractor should use latest equipments for unrolling and

laying the cable

12.7.4 After placing the cables in the trench it shall be filled in layers. First a

150mm layer of fine sand and a layer of red bricks and then back filling excavated soil

ensuring there are no big stones or sharp objects in the backfill and that each layer is well

rammed by spraying water and consolidated. The extra earth shall be removed from the

place of trench and deposited at a place as directed by the ERDA representative.

12.8 Cables laid in built up trench/ trays

12.8.1 Before the commencement of cable laying the cable trench shall be drained

properly. Cable shall be properly clamped to the cable supports which are provided in the

cable trench / tray. The method of clamping shall suit the size of the cable and the cable

supports which are provided in the cable trench. While removing the cable from the drum

and also while pulling, all the care that are detailed above should be followed.

12.8.2 Care shall be taken while removing and replacing the trench cover slab. It is

the responsibility of the contractor to make good any damages to trench covers, existing

cables etc.

12.9 Cable terminations and straight through joints

12.9.1 All cable jointing / termination materials such as straight through joint kits,

cable glands, cable lugs, insulation tapes etc. shall be of approved makes. Prior approvals

of ERDA representative is to be obtained beforehand.

12.9.2 Cable terminations should be done using suitable double compression gland,

crimping with copper lugs.

12.9.3 Cable glands for armoured cables shall include a suitable armor clamp for

receiving and securely attaching the armoring of the cable in a manner such that no

movement of the armor occurs when the assembly is subjected to tension forces.

12.9.4 The cable gland shall not impose on the armoring; cable bending radius shall

not be less than 12 times the diameter of the cable. The clamping ring shall be solid and of

adequate strength.

40

12.9.5 Provision shall be made for attachment of an external earthing bond

between the metallic covering of the cable and the metallic structure of the apparatus to

which the cable is attached.

12.10 Testing

12.10.1Once cable is laid, following tests shall be conducted in the presence of

ERDA representative, before energizing the cable:

i) Insulation resistance test with 500V megger between the cores and all the

cores to earth (Armor) and the results are to be recorded.

ii) Sheathing continuity test.

iii) Continuity and conductor resistance test.

Tests conducted shall be as per IS and National Electrical Code.

13.0 EARTHING

13.1 This specification is intended to cover the requirements of supply, installation, testing

and commissioning.

13.2 The PV module structure components shall be electrically interconnected and shall be

grounded. Earthing shall be done in accordance with IS 3043-1986, provided that earthing

conductors shall have a minimum size of 75 mm2 EC grade copper. Copper strip must be brazed and

nut bolted at 2 places in copper plate

13.3 A minimum of two separate dedicated and interconnected earth electrodes must be

used for the earthing of the solar PV system support structure and distribution boxes with a

combined total earth resistance not exceeding 1 Ohm. The earth electrodes shall have a precast

concrete enclosure with a removable lid for inspection and maintenance. The entire earthing

system shall comprise noncorrosive components.

13.4 The system should be provided with adequate earthing points. This includes earthing

for lighting, system grounding, separately for DC and AC active points. The frame of the PV module

array should be earthed at multiple points.

13.5 To prevent the damage due to lighting, one terminal of the lighting protection

arrangement by way of proper earthing is to be provided. The provision for lightning & surge

protection of the SPV power source is separately earthed.

13.6 In case the SPV Array installed in the field separate earth has to be provided for SPV

array and System at closer points of the array and the equipment respectively. It shall be ensured

that all the earthing are bonded together to prevent the development of potential difference

between any two earthing.

13.7 Earth resistance shall not be more than 1 ohms. It shall be ensured that all the

earthing are bonded together to make them at the same potential.

41

13.8 The earthing conductor shall be rated for the maximum short circuit current. & shall

be 1.56 times the short circuit current. The area of cross-section shall not be less than 1.6sq mm in

any case.

13.9 The array structure of the PV module shall be grounded properly using adequate

number of earthing pits. All metal casing / shielding of the plant shall be thoroughly grounded to

ensure safety of the personal and power plant.

13.10 Automatic ground fault protection circuits to be installed to monitor any unwanted

current flow to the ground and should active to prevent any damage.

13.11 The SPV Power Plant should be provided with lightening and over voltage protection.

The principal aim in this protection is to reduce the over voltage to a tolerable value before it

reaches the PV or other sub-systems components. The source of over voltage can be lightening or

any other atmospheric disturbance. The Lighting Arrestor (LA) is to be made of 1 ¼” diameter

(minimum) and 12 feet long GI spike on the basis of the necessary meteorological data of the

location of the projects. Necessary foundation for holding the LA is to be arranged keeping in view

the wind speed of the site and flexibility in maintenance in future. Latest grounding equipment

should be used for this purpose. Each LA shall have to be earthed through suitable size earth bus

with earth pits. The earthing pit shall have to be made as per IS 3043.

13.12 Electrode shall be made of GI heavy duty C class perforated pipe with funnel having a

clean surface and not covered with paint, enamel or poorly conducting material. Galvanized pipe

shall not be smaller than 38 mm ID. Earthing with pipe electrode shall be done as per the details 81

indicated in IS : 3043/87 Electrodes shall be embedded below permanent moisture level using 600x

600 x 3mm EC grade cu plate.

13.13 The length of pipe electrodes shall not be less than 3 m. If rock is encountered, pipes

shall be driven to a length of not less than 3m with suitable inclination. Pipe shall be in one piece

and deeply driven.

13.14 To reduce the depth of burial of an electrode without increasing the resistance, a

number of rods or pipes may have to be connected together in parallel. The distance between two

electrodes in such a case shall not be less than twice the length of the electrode. The earthing lead

shall be connected by means of a through bolt, nuts and washers and cable socket.

13.15 Testing

13.15.1The earth resistance of each electrode shall be measured by using a reliable

and calibrated earth Megger and recorded. The values shall be as per IS/IE rules

14.0 SOLAR PV MODULES MOUNTING STRUCTURE

14.1 The PV modules shall be mounted on fixed metallic structures having adequate

strength and appropriate design, which can withstand the load of the modules and high wind

velocities. The support structure shall be hot dip galvanized steel or aluminum alloy.

42

14.2 Detailed specifications for the mounting structure are given below:

14.3 Wind velocity withstanding capacity: 150 km / hour. Staddpro report for structural

design to be submitted.

14.4 Structure material: class-B hot dip galvanized steel with a minimum galvanization

thickness of 120 microns or aluminum alloy.

14.5 Bolts, nuts, fasteners, and panel mounting clamps should be of galvanized steel and

quality certified by CE and manufactured in ISO 9001 company

14.6 Anchoring arrangement for mounting structure of PV modules on the RCC- roofs shall

be with removable concrete ballast, made of polymer modified concrete (PMC)/(LMC) or PCC

(1:1.5:3)- M20, that holds the anchor bolts. An epoxy bonding layer is to be provided, in case M20

mix is used, between the parent concrete and the ballast after removing the waterproofing layer

and thoroughly cleaning to expose a clean concrete surface.

14.7 The water proofing layer should be repaired / rebuilt to the original composition and

texture wherever broken / disturbed during the installation process of the solar panels and their

mounting structures. The ballast / pedestal holding the anchor bolts and the joint between it and

the water proofing layer has to be covered with a suitable water proofing layer.

14.8 Civil scope of work should be carried out as per ERDAI staff direction

15.0 Installation

15.1 The structures shall be designed for simple mechanical on-site installation. There shall

be no requirement of welding or complex machinery at the installation site. Minimum distance

between roof edge and mounting structure shall be 0.6m. Access for panel cleaning and

maintenance should be provided. All solar panels must be accessible from the top for cleaning and

from the bottom for access to the module junction box.

15.2 Panels shall be installed in North – south orientation with a fixed tilt angle depending

on the location co-ordinates of, buildings at ERDA, south facing and provision for the Seasonal

Changes in tilt angle.

15.3 The prospective Installer shall specify installation details of the solar PV modules and

the support structures with lay-out drawings, other technical details and array connection

diagrams. The work shall be carried out as per the design provided by ERDA.

15.4 Installation & Commissioning and Safety: the installation of the PV arrays, Inverters

and other components should be as per the IEC 61173, IEC 62548, IEC 61140 and IEC 62109 – 1 & 2

standards.

16.0 General

43

16.1 All materials used for connecting the earth lead with electrode shall be of copper in

case of copper plate electrode. The earthing lead shall be securely connected at the other end to

the main board.

16.2 The earthing lead from electrode onwards shall be suitably protected against

mechanical injury by routing the earth wire / strip through a suitable size of GI pipe wherever

necessary.

16.3 All medium voltage equipment shall be earthed by two separate and distinct

connections with the earth. All materials, fittings etc. used in earthing shall conform to Indian

standard specifications wherever they exist. In the case of materials for which Indian standard

specifications do not exist, such materials shall be approved by the ERDA representative.

16.4 The earth electrode shall be kept free from paint, enamel and grease. It shall be

ensured that similar materials are used for respective earth electrodes and earth conductors. Earth

electrode shall not be installed in proximity to a metal fence.

16.5 Copper shall be connected to the respective earth electrodes, either by brazing or

welding respectively. The Copper strip shall be jointed only either by brazing or by bolting at the

end of over lapping portions. The overlap shall not be less than 50 mm.

16.6 Earthing clamps used for supporting earth strips shall be made of such materials so as

to avoid bimetallic action between strip and clamps.

16.7 The installation, commissioning & trials to demonstrate proper functioning of the all

the systems will be the responsibility of the supplier.

16.8 The bidders have to supply the calibration reports for all sensors from the authorized

calibration laboratory.

17.0 STEP UP TRANSFORMER

17.1 Suitable Design Step up Transformer confirming to IS 2026 for interconnection with EB- supply

and installation in S/S

17.2 500kVA, 0.440/11kV, with Star connection on HV side with neutral solidly grounded.

17.3 Suitable HT VCB breaker panel with Differential overcurrent protection on HV/ Grid side with

Non TOV

17.4 Impedance matching of Winding

17.5 Internally or Externally sealed windings.

17.6 Inverter Duty Transformer

44

17.7 5 Star Rating

18.0 TOOLS, TACKLES AND SPARES

18.1 The Installer shall keep ready stock of tools, tackles and essential spares that will be

needed for the day-to-day maintenance of the solar PV system. This shall include but not be limited

to, the following:

I. Screw driver suitable for the junction boxes and combiner boxes.

II. Screw driver and / or Allen key suitable for the connectors, power distribution blocks,

Circuit breaker terminals and surge arrestor terminals.

III. Spanners / box spanners suitable for the removal of solar PV modules from the solar PV

module support structure.

IV. Solar panel mounting clamps.

V. Cleaning tools for the cleaning of the solar PV modules.

VI. Spare fuses.

19.0 DATA Monitoring:

19.1 The plant parameters shall be measured by using SCADA or Equivalent system to

monitor, maintain, and control the plan, and also to study the plant performance. The system

should meet IEC 61724 standard for this provision. The plant monitoring parameter shall include. •

PV array energy production: Digital Energy Meters to log the actual of AC / DC Voltage, Current &

Energy generated by the PV system shall have to be provided. • Solar Irradiance cum weather

station: An integrating Pyranometer (Class II or better) cum weather station of IP65 /67 shall be

provided, with the sensors mounted in the plane of the array, those parameters are associated with

solar PV plants. Readout shall be integrated with data logging, system. • Temperature:

Temperature probes for recording the Solar panel temperature and ambient temperature shall be

provided.

20.0 CAUTION SIGNS

20.1 In addition to the standard caution and danger boards or labels as per Indian

Electricity Rules, the cable junction box near the solar grid-tie inverter, the building PCC board to

which the AC output of the solar PV system is connected shall be provided with a non-corrosive

caution label with the following text:

20.2 The size of the caution label shall be minimum 105mm (width) x 20mm (height) with

white letters on a red background.

21.0 DOCUMENTATION

45

21.1 The complete documentation should be as per IEC 62446 and submitted to ERDA

• One set of operation manuals complete with drawing, parts list (with part codes) circuit

diagrams with list ratings of components and list of do’s and don’ts for the main equipment as well

as the sub-systems should be submitted to ERDA

• One set of maintenance manuals with full information on drawings, circuit diagrams, list

and suppliers addresses for bought out parts, troubleshooting charts, programs of built in

controllers etc. for the main equipment as well as for the sub-system.

• These manuals should be in the form of hard (printed) copy in English Language as well as

in electronic storage form (disc pen drive etc.)

21.2 A certificate for the adequacy of the manuals should be obtained and provided with

the manuals. Such certificate must be signed by the QA engineer of the manufacturer

21.3 The Installer shall supply the following documentation also:

a) System description with working principles.

b) System single line diagram.

c) Solar PV array lay-out.

d) Routing diagram of cables and wires.

e) Data sheets and user manuals of the solar PV panels and the solar grid-tie

inverter.

f) A system operation and maintenance manual.

g) Name, address, mobile number and email address of the service centre to be

contacted in case of failure or complaint.

h) Warranty cards.

i) Maintenance Register.

22.0 TEST CERTIFICATES AND REPORTS TO BE FURNISHED

22.1 Test Certificates / Reports from IECQ / NABL accredited laboratory or MNRE approved

test centres for relevant IEC / equivalent BIS standard for quoted components shall be furnished.

22.2 Type Test Certificates shall be provided for the solar modules and the solar grid

inverters to provide evidence of compliance with standards as specified in relevant articles of this

Technical Specification.

22.3 ERDA reserves the right to ask for additional test certificates or (random) tests to

establish compliance with the specified standards.

23.0 AC Main junction box.

23.1 IP 65 construction

46

23.2 Design, GA drawing should be submitted for approval prior to fabrication.

23.3 Rittal make panel of 14 gauge should be used.

23.4 Incoming & Out going cables should be provided with required protection and

metering i.e. I, V, CosΦ, KVA, KW, KVAR along with CT’s/ PTs of metering class.

23.5 Mounted on angle 50x50x6mm GI angle frame with concrete foundation.

23.6 well ventilation with canopy construction.

23.7 Bottom plate should be 3mm and should able to provide space for 5 runs of 4C

terminations.

23.8 Two earth pits for body earthing should be provided for two point earthing

23.9 Suitable size of 4C from different building plant to Main junction box

Annexure –IV

TECHNICAL DESCRIPTION OF BOQ ITEMS (ANNEXURE A- TECHNICAL) APPROVED MAKES

AND STANDARD

Annexure A

Technical Description of BoQ Items

Sr.

no.

Technical Description Units Quantity Make, Model no. & technical Specs of items

considered to complete the job

(to be filled by Contractor)

(For Lumpsum items estimated quantities to be specified)

47

1 500KW PV SOLAR MODULES- POLY

CRYSTALLINE TYPE – 250Watts + 5Watts

(minimum 250Watts capacity) :-Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization and commissioning

the total 500KWp) roof top solar photo voltaic

(SPV) power plant as per the technical

specifications & conditions of the tender

document

Note: Optimum wattage of each module, no of

modules considered and technical details

should be given in technical bid

Nos.

2 DC COMBINER BOXES: -Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization at double bus bar

panel located DG room and commissioning the

total 500KWp (roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

Nos.

3 DC DISTRIBUTION BOXES:-Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization and commissioning

the total 500KWp roof top solar photo voltaic

(SPV) power plant as per the technical

specifications & conditions of the tender

document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

Nos.

4 GRID –TIE STRING INVERTERS

Minimum 20KVA output:- Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization and

commissioning the total 500KWp roof top solar

photo voltaic (SPV) power plant as per the

technical specifications & conditions of the

tender document Note: Optimum wattage of

each inverter, no of inverter considered and

technical details should be given in technical

bid

Nos.

5 AC DISTRIBUTION BOXES:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Nos

48

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

6 ARMOURED DATA COMMUNICATION AND

SYSTEM CONTROL CABLES

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed cable length, type, which/from

item to & end item, termination details, no of

cables considered and technical details in a

tabular form should be given in technical bid

mtr

7 MAIN AC JUNCTION BOX OF IP65 TO RECEIVE

THE SOLAR POWERS TO BE PLACED NEAR S/S-

DG ROOM:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed technical details should be

given in technical

Nos.

8 ARMOURED POWER CABLE OF 1.1KV RATING,

4 CORE:- Supply, installation, laying, testing,

end terminations as per the technical

specifications & conditions of the tender

document

Note: Before procurement actual distance

should be measured and should take approval

for procurement from ERDA.

mtr

9 ARMOURED POWER CABLE OF 11KV RATING, 4

CORE:- Supply, installation, laying, testing, end

terminations as per the technical specifications

& conditions of the tender document

Note: Before procurement actual distance

should be measured and should take approval

mtr

49

for procurement from ERDA.

10 CABLE TRENCH :-

Excavation of cable trench of required size

depth in wet, dry & rocky conditions of the soil

for cable laying on a fine sand (with out sharp

edges) bed of 150mm in the excavated trench

after cable laying again cover the cable by

150mm sand cover all sides with red bricks and

back filling. Stacking of removed earth from all

along the trench on either side after back

filling and reinstatement. The excavate /

removed excess sand should be transported to

designated place as per ERDA official.

mtr

11 ROAD CUTTING :-

Cutting the tar road or cement road / couble

stone road along with culverts either side of the

road to make cable trench of required size,

laying of GI pipes and remaking to original

shape both road with tar, pcc & culverts with

bricks, plastering as directed by ERDA Officials

for the run of Power / Telephone / LAN cables

at the road crossings, building entry,

underground floor and over the walls.

mtr

12 CIVIL- PCC (1:2:4) PEDESTALAS:-

Plain Cement Concrete (1:2:4) nominal mix

using 20mm size graded machine crushed hard

granite metal (coarse aggregate – as per IS 383 –

1970 and IS 2386 Part 1 to Part 8) from

approved quarry including cost and conveyance

of all materials like cement, fine aggregate

(river sand), coarse aggregate, water etc. to

site, including centering /Shuttering ,Lift

charges, curing ,mixing charges, including

Surface preparation by chipping of all existing

loose concrete, dead mortar and cleaning of

the surface from dirt, dust and other

contaminations with wire brush including

application of Nito bond (EP) to the old

concrete to receive the fresh concrete

including cost and conveyance of all materials,

labour charges, all taxes, complete for finished

item of work etc.

Cu.m

13 CIVIL- DRILLING OF HOLES ABOVE TERRACE:-

Drilling holes of 16mm dia and 100mm deep in

RCC beam with pneumatic compressor and

placing of 12mm dia Tor steel bars and grouting

Nos.

50

the holes in HILTY RE 500 including cost of steel

and its fabrication charges , cost and

conveyance of all materials and labour charges

, all taxes, leads, lifts etc. complete for

finished item of work

14 CIVIL -3MM THICK APP MODIFIED BITUMEN

MEMBRANE TREATMENT ABOVE TERRACE:-

Providing and laying of 3mm thick app modified

bitumen membrane treatment to the terrace

duly [1] removing of existing tar felt. [2]

Cleaning of the surface from dirt, dust and

other contaminations. [3]application of one

coat of Bitumen primer [4]providing and laying

of 3mm thick APP Modified Bitumen Membrane

with 100 mm overlap fixing with butane torch

including cost and conveyance of all materials

to site, all taxes, labour charges, lift charges

etc., complete for finished item

Cu.m

15a CIVIL –STRUCTURAL STEEL (SUPPORT

STRUCTURE FOR SOLAR PANELS-OPEN

TERRACE) WITH 75 X 75 X 5 MM GI COATED

SQUARE HOLLOW SECTIONS:- Providing,

fabricating and fixing in postion of structural

steel (support structure for solar panels) with

75 x 75 x 5 mm GI coated Square Hollow

Sections of Jinda l/ Tata make for fixing of

Solar Panels including cutting, welding, hoisting

& including cost and conveyance of all

materials, all taxes, labour charges for

fabrication erection at site work for all heights

etc., complete as directed by the Engineer-in-

Charge for finished item of work

MT

15b. Civil : STRUCTURAL STEEL (SUPPORT

STRUCTURE FOR SOLAR PANELS_ SHED ROOF

TOP WITH SQUARE HOLLOW ALUMINIUM

SECTIONS

Providing, fabricating and fixing in position of

structural steel (support structure for solar

panels) of Required Size Square Hollow Sections

of Jinda l/ Tata make for fixing of Solar Panels

including cutting, welding, hoisting & including

cost and conveyance of all materials, all taxes,

labour charges for fabrication erection at site

work for all heights etc., complete as directed

by the Engineer-in-Charge for finished item of

work

MT

51

16 CIVIL- GI COATED STRUCTURAL STEEL WORKS:-

Supplying, fabricating, hoisting, erecting in

position GI coated structural steel works

comprising of trusses, lattice girders, brackets,

column, bracing, rafters and other connected

works with necessary joints, channels, angles,

I-section, plates, bolts and nuts, washers

including cutting, welding, hoisting including

cost and conveyance of all materials, all taxes,

labour charges for fabrication erection at site

work for all heights etc., complete as directed

by the Engineer-in-Charge for finished item of

work

MT

17 CIVIL- PROVIDING AND ANCHORING IN

POSITION 20MM DIA AND 300MM LONG HIGH

STRENGTH ANCHOR BOLTS OF HILTY MAKE:-

Providing and anchoring in position 20mm dia

and 300mm long high strength anchor bolts of

HILTY Make and welding(with bolts) in bottom

including drilling, anchoring and grouting with

chemical ,necessary equipments including sales

& other taxes on all materials, and all

operational, incidental charges on materials

and including cost of all labour charges etc.,

complete as per specifications and directed by

the Engineer-in-Charge for finished item of

work

Nos.

18 CIVIL- PLASTERING 12MM THICK SINGLE COAT

IN CM(1:5):-

Plastering 12mm thick single coat in CM(1:5)

using screened sand including cost and

conveyance of all materials like cement, river

sand, water etc., to site, including sales &

other taxes on all materials, and all

operational, incidental charges on materials

and including cost of all labour charges for

mixing mortar, finishing, curing as directed by

Engineer-in-charge etc., complete for finished

item of work

CuM.

19 CIVIL-SUPPLY AND INSTALLATION GI CABLE

TRAY WITH COVER AND GI JUNCTION BOX :-

Supply and Installation of different sizes of GI

cable tray with cover with 1 coat primer and 2

coat of weather proof silver paint and junction

boxes along with required angle supports, with

coupler plates, Anchor bolts and nuts including

mtr

52

cost and conveyance of all materials etc.,

complete and the tray should be fitted on the

wall / Ceiling/Fencing poles etc. complete.

20 EARTHING AND LIGHTNING PROTECTION:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: 1)Designed GI strip length & size, type,

which/from item to & end item, termination

details, no of earth pits considered and

technical details in a tabular form should be

given in technical bid

Nos.

21 SCADA CUM WEATHER SENSOR STATION –DATA

ACQUISTION, PERFORMANCE MONITORING &

REPORTING: -

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: 1)Make, model nos for weather station &

SCADA, measured , monitored & accuracy levels

parameters considered, at what level the

parameters inputs are taken, software & hard

ware details along with quantities consired and

all technical details in a tabular form should be

given in technical bid

1 Lot

22 Step up Transformer

500kVA 415V/11kV as per IS 2026

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Nos. 1

53

Annexure B

Approved Makes

1. SOLAR PANELS Any Solar PV Manufacturer in India having

MNRE Certification

2. GRID-TIE STRING INVERTERS ABB/ SMA/ FRONIUS /EMERSON/

DELTA/KACOs

3. POWER CABLES UNISTAR / FINOLEX /POLYCAB

4. CONTROL CABLES UNISTAR / LAPP/ FINOLEX /POLYCAB /

TOPSOLAR

5. LT SWITCHGEAR L&T / SIEMENS / SCHNEIDER

6. STEEL MEMBERS TATA / VIZA .STEEL/SAIL (GI coating done)

54

or any equivalent ISI Mark

7. EARTHING/ LIGHTNING ARRESTER ERICO / OBO BETTERMANN INDIA

8. WEATHER MONITORING STATION KIPP & ZONNEN / EPPLEY / EKO

INSTRUMENTS /SOLAR L /GREEN POWER

Monitoring

9. POWER PANEL RITTAL / MU TECH or any equivalent

Annexure C

MINIMAL TECHNICAL REQUIREMENTS / STANDARDS FOR SPV SYSTEMS / PLANTS TO BE DEPLOYED UNDER THE PROGRAMMES OF MINISTRY OF NEW AND RENEWABLE ENERGY

1. PV MODULES:

1.1 The PV modules must conform to the latest edition of any of the following IEC / equivalent BIS Standards for PV module design qualification and type approval:

Crystalline Silicon Terrestrial PV Modules IEC 61215 / IS14286 Thin Film Terrestrial PV Modules IEC 61646 / Equivalent IS

(Under Dev.)

Concentrator PV Modules & Assemblies IEC 62108

1.2 In addition, the modules must conform to IEC 61730 Part 1-requirements for construction & Part 2 - requirements for testing, for safety qualification or Equivalent IS (Under Dev.)

55

1.3 PV modules to be used in a highly corrosive atmosphere (coastal areas, etc.) must qualify Salt Mist Corrosion Testing as per IEC 61701 / IS 61701.

1.4 IDENTIFICATION AND TRACEABILITY

Each PV module must use a RF identification tag (RFID), which must contain the following information:

i. Name of the manufacturer of PV Module ii. Name of the Manufacturer of Solar cells iii. Month and year of the manufacture (separately for solar cells and module) iv. Country of origin (separately for solar cells and module) v. I-V curve for the module vi. Peak Wattage, Im, Vm and FF for the module vii. Unique Serial No and Model No of the module viii. Date and year of obtaining IEC PV module qualification certificate ix. Name of the test lab issuing IEC certificate x. Other relevant information on traceability of solar cells and module as per ISO 9000

series.

Until March 2013, the RFID can be inside or outside the module laminate, but must be able to withstand harsh environmental conditions. However from 1st April 2013 onwards; RFID shall be mandatorily placed inside the module laminate

1.5 VALIDITY :

The validity of the existing Certificates/Reports in the old format/procedure shall be valid till March 2013 only. Manufactures are advised to get their samples tested as per the new format/procedure before 31st March 2013, whose validity shall be for five years.

1.6 AUTHORIZED TESTING LABORATORIES/ CENTERS

PV modules must qualify (enclose test reports/ certificate from IEC/NABL accredited laboratory) as per relevant IEC standard. Additionally the performance of PV modules at STC conditions must be tested and approved by one of the IEC / NABL Accredited Testing Laboratories including Solar Energy Centre. For small capacity PV modules upto 50 Wp capacity STC performance as above will be sufficient. However, qualification certificate from IEC / NABL accredited laboratory as per relevant standard for any of the higher wattage regular module should be accompanied with the STC report / certificate.

1.6.1 Details of Test Labs are given in Annexure I.

(Any other Test Lab that has set – up for testing and wants to get included may contact Director, MNRE)

1.6.2 While applying for Testing , the Manufacturer has to give the following details:

- A copy of registration of the company particularly for the relevant product/ component/ PV system to be tested

- An adequate proof from the manufacturer, actually showing that they are manufacturing product by way production, testing and other facilities

- Certification as per JNNSM standards for other boughtout items used in the system

Without above proof test centers are advised not to accept the samples.

1.7 WARRANTY

56

PV modules used in solar power plants/ systems must be warranted for their output peak watt capacity, which should not be less than 90% at the end of 10 years and 80% at the end of 25 years.

2. BALANCE OF SYSTEM (BOS) ITEMS/ COMPONENTS:

2.1 The BOS items / components of the SPV power plants/ systems deployed under the Mission must conform to the latest edition of IEC/ Equivalent BIS Standards/ MNRE specifications / as specified below:

BOS Item / System Applicable BIS /Equivalent IEC Standard

Or MNRE Specifications Standard Description Standard Number

Solar PV Lighting Systems: Solar PV Home Lighting System Solar PV street Lighting System Solar PV Lantern

As per MNRE latest Specifications dated 09.09.2011

Charge Controller/MPPT units

Power Conditioners / Inverters**including MPPT and Protections

Environmental Testing

Efficiency Measurements Environmental Testing

IEC 60068-2 (1,2,14,30) / Equivalent BIS Std. IEC 61683 / IS 61683 IEC 60068-2 (1, 2, 14, 30) /

Storage Batteries General Requirements & Methods of Testing Tubular Lead Acid / VRLA / GEL Capacity Test Charge/Discharge Efficiency Self-Discharge

As per relevant BIS Std.

Cables General Test and Measuring Method PVC insulated cables for working voltage up to and including 1100 V and UV resistant for outdoor installation

IEC 60227 / IS 694 IEC 60502 / IS 1554 (Pt. I & II)

Switches/Circuit Breakers/Connectors

General Requirements Connectors –safety A.C. /D.C.

IEC 60947 part I,II, III / IS 60947 Part I,II,III EN 50521

Junction Boxes /Enclosures for Inverters/Charge Controllers/Luminaries

General Requirements IP 54(for outdoor)/ IP 21(for indoor) as per IEC 529

**In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test is required and must additionally conform to the relevant national/international Electrical Safety Standards wherever applicable

2.2 AUTHORIZED TESTING LABORATORIES/ CENTERS

57

Test certificates / reports for the BoS items/ components can be from any of the NABL/ IEC Accredited Testing Laboratories or MNRE approved test centers. The list of MNRE approved test centers will be reviewed and updated from time to time.

2.3 WARRANTY

The mechanical structures, electrical works including power conditioners / inverters / charge controllers / maximum power point tracker units / distribution boards / digital meters / switchgear / storage batteries, etc. and overall workmanship of the SPV power plants / systems must be warranted against any manufacturing / design / installation defects for a minimum p[period of 5 years.

Annexure V

BILL OF QUANTITIES AND ITEMS (PRICE BID)

The contractor shall submit price for bill of items in the following format for Design, Supply, Installation, Testing, Integration, EB grid connected / Synchronization and commissioning the total 500KWp roof top solar photo voltaic (SPV) power plant as per the technical specifications & conditions of the tender document and finally handing over the plant to ERDA with the following BOQ / items listed.

Sr.

no.

Technical Description Units Quantity Unit Rate (Rs.) Total Amount (Rs.)

1 500KW PV SOLAR MODULES- POLY

CRYSTALLINE TYPE – 250Watts + 5Watts

(minimum 250Watts capacity) :-Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization and commissioning

the total 500KWp) roof top solar photo voltaic

(SPV) power plant as per the technical

specifications & conditions of the tender

document

Note: Optimum wattage of each module, no of

modules considered and technical details

should be given in technical bid

Nos.

2 DC COMBINER BOXES: -Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization at double bus bar

panel located DG room and commissioning the

total 500KWp (roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

Nos.

3 DC DISTRIBUTION BOXES:-Design, Supply, Nos.

58

Installation, Testing, Integration, EB grid

connected / Synchronization and commissioning

the total 500KWp roof top solar photo voltaic

(SPV) power plant as per the technical

specifications & conditions of the tender

document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

4 GRID –TIE STRING INVERTERS

Minimum 20KVA output:- Design, Supply,

Installation, Testing, Integration, EB grid

connected / Synchronization and

commissioning the total 500KWp roof top solar

photo voltaic (SPV) power plant as per the

technical specifications & conditions of the

tender document Note: Optimum wattage of

each inverter, no of inverter considered and

technical details should be given in technical

bid

Nos.

5 AC DISTRIBUTION BOXES:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details

should be given in technical bid

Nos

6 ARMOURED DATA COMMUNICATION AND

SYSTEM CONTROL CABLES

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed cable length, type, which/from

item to & end item, termination details, no of

cables considered and technical details in a

tabular form should be given in technical bid

mtr

7 MAIN AC JUNCTION BOX OF IP65 TO RECEIVE

THE SOLAR POWERS TO BE PLACED NEAR S/S-

DG ROOM:-

Nos.

59

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: Designed technical details should be

given in technical

8 ARMOURED POWER CABLE OF 1.1KV RATING,

4 CORE:- Supply, installation, laying, testing,

end terminations as per the technical

specifications & conditions of the tender

document

Note: Before procurement actual distance

should be measured and should take approval

for procurement from ERDA.

mtr

9 ARMOURED POWER CABLE OF 11KV RATING, 4

CORE:- Supply, installation, laying, testing, end

terminations as per the technical specifications

& conditions of the tender document

Note: Before procurement actual distance

should be measured and should take approval

for procurement from ERDA.

mtr

10 CABLE TRENCH :-

Excavation of cable trench of required size

depth in wet, dry & rocky conditions of the soil

for cable laying on a fine sand (with out sharp

edges) bed of 150mm in the excavated trench

after cable laying again cover the cable by

150mm sand cover all sides with red bricks and

back filling. Stacking of removed earth from all

along the trench on either side after back

filling and reinstatement. The excavate /

removed excess sand should be transported to

designated place as per ERDA official.

mtr

11 ROAD CUTTING :-

Cutting the tar road or cement road / couble

stone road along with culverts either side of the

road to make cable trench of required size,

laying of GI pipes and remaking to original

shape both road with tar, pcc & culverts with

bricks, plastering as directed by ERDA Officials

for the run of Power / Telephone / LAN cables

at the road crossings, building entry,

underground floor and over the walls.

mtr

60

12 CIVIL- PCC (1:2:4) PEDESTALAS:-

Plain Cement Concrete (1:2:4) nominal mix

using 20mm size graded machine crushed hard

granite metal (coarse aggregate – as per IS 383 –

1970 and IS 2386 Part 1 to Part 8) from

approved quarry including cost and conveyance

of all materials like cement, fine aggregate

(river sand), coarse aggregate, water etc. to

site, including centering /Shuttering ,Lift

charges, curing ,mixing charges, including

Surface preparation by chipping of all existing

loose concrete, dead mortar and cleaning of

the surface from dirt, dust and other

contaminations with wire brush including

application of Nito bond (EP) to the old

concrete to receive the fresh concrete

including cost and conveyance of all materials,

labour charges, all taxes, complete for finished

item of work etc.

Cu.m

13 CIVIL- DRILLING OF HOLES ABOVE TERRACE:-

Drilling holes of 16mm dia and 100mm deep in

RCC beam with pneumatic compressor and

placing of 12mm dia Tor steel bars and grouting

the holes in HILTY RE 500 including cost of steel

and its fabrication charges , cost and

conveyance of all materials and labour charges

, all taxes, leads, lifts etc. complete for

finished item of work

Nos.

14 CIVIL -3MM THICK APP MODIFIED BITUMEN

MEMBRANE TREATMENT ABOVE TERRACE:-

Providing and laying of 3mm thick app modified

bitumen membrane treatment to the terrace

duly [1] removing of existing tar felt. [2]

Cleaning of the surface from dirt, dust and

other contaminations. [3]application of one

coat of Bitumen primer [4]providing and laying

of 3mm thick APP Modified Bitumen Membrane

with 100 mm overlap fixing with butane torch

including cost and conveyance of all materials

to site, all taxes, labour charges, lift charges

etc., complete for finished item

Cu.m

15a CIVIL –STRUCTURAL STEEL (SUPPORT

STRUCTURE FOR SOLAR PANELS-OPEN

TERRACE) WITH 75 X 75 X 5 MM GI COATED

SQUARE HOLLOW SECTIONS:- Providing,

fabricating and fixing in postion of structural

steel (support structure for solar panels) with

MT

61

75 x 75 x 5 mm GI coated Square Hollow

Sections of Jinda l/ Tata make for fixing of

Solar Panels including cutting, welding, hoisting

& including cost and conveyance of all

materials, all taxes, labour charges for

fabrication erection at site work for all heights

etc., complete as directed by the Engineer-in-

Charge for finished item of work

15b. Civil : STRUCTURAL STEEL (SUPPORT

STRUCTURE FOR SOLAR PANELS_ SHED ROOF

TOP WITH SQUARE HOLLOW ALUMINIUM

SECTIONS

Providing, fabricating and fixing in position of

structural steel (support structure for solar

panels) of Required Size Square Hollow Sections

of Jinda l/ Tata make for fixing of Solar Panels

including cutting, welding, hoisting & including

cost and conveyance of all materials, all taxes,

labour charges for fabrication erection at site

work for all heights etc., complete as directed

by the Engineer-in-Charge for finished item of

work

MT

16 CIVIL- GI COATED STRUCTURAL STEEL WORKS:-

Supplying, fabricating, hoisting, erecting in

position GI coated structural steel works

comprising of trusses, lattice girders, brackets,

column, bracing, rafters and other connected

works with necessary joints, channels, angles,

I-section, plates, bolts and nuts, washers

including cutting, welding, hoisting including

cost and conveyance of all materials, all taxes,

labour charges for fabrication erection at site

work for all heights etc., complete as directed

by the Engineer-in-Charge for finished item of

work

MT

17 CIVIL- PROVIDING AND ANCHORING IN

POSITION 20MM DIA AND 300MM LONG HIGH

STRENGTH ANCHOR BOLTS OF HILTY MAKE:-

Providing and anchoring in position 20mm dia

and 300mm long high strength anchor bolts of

HILTY Make and welding(with bolts) in bottom

including drilling, anchoring and grouting with

chemical ,necessary equipments including sales

& other taxes on all materials, and all

operational, incidental charges on materials

and including cost of all labour charges etc.,

complete as per specifications and directed by

Nos.

62

the Engineer-in-Charge for finished item of

work

18 CIVIL- PLASTERING 12MM THICK SINGLE COAT

IN CM(1:5):-

Plastering 12mm thick single coat in CM(1:5)

using screened sand including cost and

conveyance of all materials like cement, river

sand, water etc., to site, including sales &

other taxes on all materials, and all

operational, incidental charges on materials

and including cost of all labour charges for

mixing mortar, finishing, curing as directed by

Engineer-in-charge etc., complete for finished

item of work

CuM.

19 CIVIL-SUPPLY AND INSTALLATION GI CABLE

TRAY WITH COVER AND GI JUNCTION BOX :-

Supply and Installation of different sizes of GI

cable tray with cover with 1 coat primer and 2

coat of weather proof silver paint and junction

boxes along with required angle supports, with

coupler plates, Anchor bolts and nuts including

cost and conveyance of all materials etc.,

complete and the tray should be fitted on the

wall / Ceiling/Fencing poles etc. complete.

mtr

20 EARTHING AND LIGHTNING PROTECTION:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Note: 1)Designed GI strip length & size, type,

which/from item to & end item, termination

details, no of earth pits considered and

technical details in a tabular form should be

given in technical bid

Nos.

21 SCADA CUM WEATHER SENSOR STATION –DATA

ACQUISTION, PERFORMANCE MONITORING &

REPORTING: -

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

1 Lot

63

Note: 1)Make, model nos for weather station &

SCADA, measured , monitored & accuracy levels

parameters considered, at what level the

parameters inputs are taken, software & hard

ware details along with quantities consired and

all technical details in a tabular form should be

given in technical bid

22 Step up Transformer

500kVA 415V/11kV as per IS 2026

Design, Supply, Installation, Testing,

Integration, EB grid connected /

Synchronization and commissioning the total

500KWp roof top solar photo voltaic (SPV)

power plant as per the technical specifications

& conditions of the tender document

Nos. 1

64

Annexure – VI

Commercial Terms SPECIAL CONDITIONS OF CONTRACT (SCC) The following Special Conditions of Contract are supplementary, to the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. 1.0 DEFINITION (A) Owner means ERDA ERDA Road, GIDC, Makarpura Vadodara– 390010 (B) Site means the project site situated at ERDA, Makarpura Campus, Vadodara 2.0 PERFORMANCE GUARANTEE FOR EXECUTION OF CONTRACT 2.1 Within fifteen days (15) from date of PO / WO, the Contractor shall furnish Performance Guarantee to the Owner amounting to 10% of the accepted Tender Value in the form of Bank guarantee from nationalized bank. The Performance guarantee should be valid till the end of defect liability period plus 3 month claim period. The PBG should be strictly as per format given by ERDA. The (Earnest Money Deposit) EMD shall be returned on submission of the Performance Guarantee. 2.2 If vendor is fail to submit the PBG within the 15 days from the date of issue of LOI / PO, ERDA has right to deduct the equivalent amount from the first mile stone payment. 3.0 PAYMENTS Following terms of payment shall be applicable – 3.1 Security Deposit (SD) a) 5% of the bill value shall be deducted from every bill. Half of SD will be released with the final bill on submission of work completion certificate certified by ERDA project in charge. b) The balance half will be released after successful completion of the defect liability period. c) No Interest is payable on the Security Deposit. 3.2 Performance Guarantee: 100% of performance guarantee will be released after defect liability period subject to compliance of following conditions by the contractor a) Integrated project performance of minimum solar energy generated 1700 units annually per 1KWp with degradation of 1% for any reason, from second year onwards. If generated units falls short, then Rs.6.50 per unit of short fall will be deducted from ERDA payments

65

3.3 Total Integrated System Warranty 1. Integrated project performance of minimum solar energy generated 1700 units annually per 1KWp with degradation of 1% for any reason, from second year onwards. If generated units falls short, then Rs.6.50 per unit of short fall will be deducted from ERDA payments (from AMC contract value ) every year till AMC contract 3.4 Payment Terms – Supply of Materials: 60% accepted BOQ item rate of purchase order after satisfactory acceptance by ERDA of the supplied materials along with the relevant following documents mentioned against LC with usance period of 30 days. All the LC opening and amendment charges (if any during the execution) shall be borne by contractor. I) Deduction:- a) Statutory deductions shall be deducted from each invoice. b) Adjustment of any excess / short payment made in the earlier bills, at the time of making payments. c) Value of chargeable materials if any issued by the Owner. d) Any other recovery if due as per tender terms & conditions. e) 5% of the bill value as Security Deposit. II) Documents:- a) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by contractor and submitted to ERDA for verification and approval. b) Document for claiming subsidy from MNRE should be submitted to ERDA for release of first RA bill. c) ERDA gate entry documents. d) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the items supply as per quality criteria mentioned tender document. e) Labor License (as per statutory requirements). f) EPF Code Registration number with RPFC. g) Insurance – Contractor’s All Risk (CAR) Policy. h) Workmen compensation policy, Proof for PF deduction and remittance. i) Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0 lakh. j) VAT/TIN, Service Tax registration number. k) Undertaking for compliance of all labor laws. 3.5 Payment of Bills for installation, erection, testing, integration, successful commissioning of integrated system in total and ready for handing over to ERDA : 30% of the invoice value will be paid after joint inspection / measurements by the ERDA for installation, erection, testing, integration, successful commissioning of integrated system in total and ready for handing over to ERDA by the contractor and submission of following document. The payment shall be released within 30 days from the date of submission of documents. I) Deduction:- a) Deduction of the Value of chargeable materials if any issued by the Owner. b) Statutory deductions if any. c) Any other recovery if due as per tender terms & conditions. d) 5% of the bill value as Security Deposit. e) Adjustment towards any excess / short payment made in the earlier bills. II) Document:- a) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the items installed, integrated & commissioned as per quality criteria mentioned tender document. b) ERDA gate entry documents if any. c) A Certificate towards the effect that minimum Technical and Safety man power was employed for the work execution Certified by the ERDA representative as per the Tender Clauses. d) Undertaking for compliance of all labor laws. e) Valid Workmen compensation policy, Proof for PF deduction and remittance.

66

f) Valid Insurance – Contractor’s All Risk (CAR) Policy. g) Valid Labor License (as per statutory requirements). h) Valid Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0 lakh. i) MNRE –Govt of India format project complication certificates / documents to ERDA j) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by contractor and submitted to ERDA for verification and approval. k) A Certificate issued by the ERDA that total supply and erection works are complete in all aspects. 3.6 Payment of Bill – Performance testing of total integrated system – final Payment / bill: Balance 10% of the materials bill shall be paid after performance testing of total integrated system for two months in all respect. The final bill complete in all respect shall be submitted by the contractor within 15 days from the completion of the work & the payment shall be released within 30 days from the date of submission of invoice along with following documents. I) Deduction:- a) Statutory deductions if any shall be deducted ERDA reserves the right to adjust any excess / short payment made in the earlier bills, at the time of making payments. b) 5% of the bill value as Security Deposit. d) Value of chargeable materials if any issued by the Owner. e) Any other recovery if due as per tender terms & conditions. f) If any deficiency/substandard/inferior in the work (material & labour) is observed during the defect liability period, cost thereof will be adjusted from the retention money II) Document:- a) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by contractor and submitted to ERDA for verification and approval. b) CEA, Gujarat electrical clearance letter. c) Proof of project completion and relevant documents as per MNRE format for release of subsidy by MNRE, Govt of India to ERDA. d) Job completion certificate by ERDA. e) No claim certificate on Owner’s prescribed pro forma - if any deduction is to be made for short fall, owner shall record the same in this document. f) Site clearance certificate by ERDA. g) Indemnity certificate towards labor payment and all statutory payments. h) Copy of the insurance policy. (Workmen compensation act and contractors all risk policy). i) Operation and Maintenance manuals and testing and commissioning reports with Guarantee and Warranty certificates. j) Statutory Compliance certificate towards payment of insurance, VAT (WCT), labour cess, service tax and other taxes if any applicable. k) A compliance Certificate should be submitted towards deployment of Technical & Safety man power as per the relevant Tender Clauses. l) Proof of deployment of annual maintenance & operation manpower for operation of the plant. m) Valid Workmen compensation policy, Proof for PF deduction and remittance for AMC personal. n) Valid Insurance – Contractor’s All Risk (CAR) Policy for AMC personal. o) Valid Labor License (as per statutory requirements) for AMC personal. p) Valid Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0 lakh for AMC personal. q) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the items installed, integrated & commissioned as per quality criteria mentioned tender document. r) ERDA gate entry documents if any. s) Undertaking for compliance of all labour laws. t) Valid Indemnity Bond in standard pro forma indemnifies the Owner against all risks arising during the performance of the contract. u) Final acceptance certificate issued by ERDA. 3.7 Performance Penalty:

67

Integrated project performance of minimum solar energy generated 1400 units annually per 1KWp with degradation of 1% for any reason, from second year onwards. If generated units falls short, then Rs.6.50 per unit of short fall will be deducted from ERDA payments (from AMC contract) till AMC 3.8 Defects Liability Period: 24 calendar months from the date of Issue of Final completion certificate/Acceptance of work by ERDA. 3.9 Increase in cost: Quoted prices are firm till the completion of defect liability period and no escalation charges on any account are allowed in this work. No claim will be entertained on this account in future. 3.10 Disallowance of payment: If payment has been made for any item but later on some defect is noticed, Owner is authorized to disallow payment of the subsequent bill till rectification /replacement of the item. 4.0 ESCALATION No Escalation shall be paid on any account. 5.0 LIQUIDATED DAMAGES 0.5% per week of delay up to a maximum of 5% (Five percent) of the Contract value from the stipulated date of completion. 6.0 NOTICES For the purpose of all notices, the following shall be the address of the Owner and the Contractor. Owner: Director ERDA ERDA Road, GIDC, Makarpura Vadodara– 390010 Contractor: ____________________________________________ (To be filled in at the time of Signing of the Contract) 7.0 LABOUR 7.1 The Contractor shall make his own arrangements for the engagement of all staff and labor, local or other, and for their payment, housing, food, transport etc. No labor to stay at site. 7.2 The Contractor shall, if required by the owner deliver to the owner a return in detail, in such form and at such intervals as the owner may prescribe, showing the staff and the numbers of the several classes of labor from time to time employed by the Contractor on the Site and such other information as the owner may require. 7.3 Compliance with labor regulation: During continuance of the contract, the Contractor and his sub Contractors shall abide at all times by all existing labor enactments and rules made there under, regulations, notifications and bye-laws of the State or Central Government or local authority and any other labor law (including rules), regulation by laws that may be passed or notifications that may be issued under any labor law in future either by the State or the Central Government or the local Authority. The Contractor shall keep the Owner indemnified in case any action is taken against the Owner by the competent authority on account of contravention of any of the provisions of any Acts or rules made there under, regulation or notifications including amendments. If the Owner is caused to pay or reimburse, such amount as may be necessary to cause or observe, or for non-observance of the provisions stipulated in the notifications/bye laws/Acts/Rules /regulations including amendments, if any, on the part of the Contractor, the owner shall have the right to deduct from any money due to the Contractor including his amount of performance security. The

68

Owner shall also have right to recover from the Contractor any sum required or estimated to be required for making good the loss or damage suffered by the Owner 7.4 The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the Owner at any point of time. 7.5 No labor shall stay at site. Temporary storage space provision should be made by contractor. 7.6 The rates shall be complete in all respects i.e. inclusive of all taxes, local taxes, work contract tax, Insurance charges nothing on any account shall be paid over the approved rate. 7.7 All specialized and specific jobs shall be carried out by approved agencies/vendors only. 7.8 The Contractor shall arrange temporary drinking water and sanitation facilities for his workmen. 7.9 Fair Wage Clause I. The contractor shall pay not less than fair wages to laborers engaged by him on the work. II. “Fair” wages means wages whether for time or piecework notified by the Government from time to time for the locality of work. III. The contractor shall not-with-standing the revisions of any contract to the contrary cause to be paid to the labor directly engaged on the work including any labor engaged by the sub-contractor in connection with the said work, as if the laborers had been directly employed by him. IV. In respect of labor directly or indirectly employed in the works for the purpose of the contractors part of the agreement the contractor shall comply with the rules and regulations on the maintenance of suitable records prescribed for this purpose from time to time by the Government. He shall maintain his accounts and vouchers on the payment of wages to the laborers to the satisfaction of the Owner. V. The Owner shall have the right to call for such record as required to satisfy himself on the payment of fair wages to the laborers and shall have the right to deduct from the contract amount a suitable amount for making good the loss suffered if any by the worker or workers by reason of the “fair wages” clause to the workers. VI. The contractor shall be primarily liable for all payments to be made and for the observance of the regulations framed by the Govt., from time to time without prejudice to his right to claim indemnity from his sub-contractors. VII. As per contract labor (Regulation and abolition) Act.1970 the contractor has to produce the license obtained from the licensing officers of the labor department along with the tender viii. Any violation of the conditions above shall be deemed to be a breach of his contract. VIII. Equal wages are to be paid for both men and women if the nature of work is same and similar. IX. The contractor shall arrange for the recruitment of skilled and unskilled labor local and imported to the extent necessary to complete the work within the agreed period as directed by the Owner. 8.0 SAFETY MEASURES I. The contractor shall take necessary precautions for safety of the workers and preserving their health while working in such jobs, which require special protection and precautions. The following are some of the measures listed but they are not exhaustive and contractor shall add to and augment these precautions on his own initiative where necessary and shall comply with directions issued by the Owner or on his behalf from time to time and at all times.

69

II. Providing protective foot wear, Goggles, nose masks, electrical hand Gloves, helmet to the workers as per the site requirement. III. Getting the workers in such jobs periodically examined for chest trouble due to too much breathing in to fine dust. IV. Taking such normal precautions like fencing and lighting in excavation of trenches, working at heights, during night time etc. as per the site requirement. V. Supply work men with proper belts, ropes etc., when working in precarious slopes and heights etc. as per the site requirement. VI. Avoiding un-insulated electrical wire etc., as they would electrocute the workers. VII. Taking necessary steps towards training the workers concerned on the machinery before they are allowed to handle them independently and taking all necessary precautions in and around the areas where machines hoists cable pulleys, rollers, hydraulic tools etc. are working. VIII. The Contractor should isolate the work spot by providing safety barricades, Signage boards etc. 9.0 INDEMNITY BOND The tenderers should submit Indemnity Bond at the time of the Agreement as specified below. Name of work ______________________________________________________________ I _______________________________________________________contractor, S/o.______________________________________ aged _______________________ Resident of __________________ ____________ do hereby bind myself to pay all the claims that may come (a) under Workmen’s Compensation Act. 1933 with any statutory modification thereof and rules there under or otherwise for or in respect of any damage or compensation payable in connection with any accident or injury sustained (b) under Minimum wages Act 1948 (c) under payment of wages Act.1936 (d) under the Contract labor (Regulation and Abolition) Act. 1970 by workmen engaged for the performance of the business relating to the above contract ie., failing such payment of claims of workmen engaged in the above work and any claim raised by statutory authorities for non payment of taxes and duties, I abide in accepting for the recovery of such claims, effected from me / any of my assets with the Corporation and with other Government Departments / Corporations. 10.0 FIRE FIGHTING MEASURES a) The contractor shall provide and maintain adequate firefighting equipment and take adequate fire precaution measures for the safety of all personnel and temporary and permanent works and shall take action to prevent damage and destruction by fire of trees shrubs and grasses. b) Separate payment will not be made for the provision of fire prevention measures. 11.0 RESOLUTION OF DISPUTES & ARBITRATION 11.1 All disputes, other than quality, quantity, workmanship, specification, design, drawing, extension of time and rates for extra items, arising out of or relating to this contract whether arising during the progress of the work or after cancellation, termination, completion or abandonment there of shall be dealt with as mentioned herein after. The decision of Owner on the above said excepted matters shall be final and binding. 11.2 If the contractor considers any work demanded of him to be outside the requirements of the contract or disputes any drawings, record or decision given in writing in connection with or arising out of the contract or carrying out of the work, he shall promptly within 15 days request the Owner in writing for written instruction or decision.

70

11.3 If the Contractor is dissatisfied with this decision, the Contractor shall within a period of 30 days from receipt of the decision, give written notice to Director ERDA for appointment of Arbitrator failing which the said decision shall be final binding and conclusive and not referable to adjudication by the Arbitrator. Except where the decision has become final, binding and conclusive in terms of Sub Para (i) above disputes or difference shall be referred for adjudication through arbitration by a sole arbitrator appointed by ERDA. If the arbitrator so appointed is unable or unwilling to act or resign his appointment or vacates his office due to any reason whatsoever another sole arbitrator shall be appointed in the manner aforesaid. Such person shall be entitled to proceed with the reference from the stage at which it was left by his predecessor. 11.4 It is a term of this contract that the party invoking arbitration shall give a list of disputes with amounts claimed in respect of each dispute along with the notice for appointment of arbitrator. 11.5 It is also a term of this contract that no person other than a person appointed by such ERDA as aforesaid should act as arbitrator and if for any reason that is not possible, the matter shall not be referred to arbitration at all. 11.6 It is also a term of this contract that if the contactor does not make any demand for appointment of arbitrator in respect of any claims in writing as aforesaid within 30 days of receiving the intimation from the Owner that the final bill is ready for payment, the claim of the contractor shall be deemed to have been waived and absolutely barred and ERDA shall be discharged and released of all liabilities under the contract in respect of these claims. 11.7 The arbitration shall be conducted in accordance with the provisions of the Arbitration and Conciliation Act, 1996 (26 of 1996) or any statutory modifications or re-enactment thereof and the rules made there under and for the time being in force shall apply to the arbitration proceedings under this clause. 11.8 The fees of arbitration and cost of proceeding shall be shared equally by both the parties. 12.0 PROTECTION OF ENVIRONMENT 12.1 The Contractor shall take all reasonable steps to protect the environment on and off the Site and to avoid damage or nuisance to persons or to property of the public or others resulting from pollution, noise or other causes arising as a consequence of his methods of operation. 12.2 During continuance of the contract, the Contractor and his subcontractors shall at all times abide by all existing enactment on environmental protection and rules made there under, regulations, notifications and bye-law of the State or Central Government, or local authorities and any other law, by-law, regulations that may be passed or notification that may be issued in this respect in future by the State or Central Government or the local authority. 12.3 Salient features of some of the major laws that are applicable are given below: The Water (Prevention and Control of Pollution) Act, 1974: This provides for the prevention and control of water pollution and the maintaining and restoring of wholesomeness of water. ‘Pollution’ means such contamination of water or such alteration of the physical, chemical or biological properties of water or such discharge of any sewage or trade effluent or of any other liquid, gaseous or solid substance into water (whether directly or indirectly) as may, or is likely to create a nuisance or render such water harmful or injurious to public health or safety, or to domestic, commercial, industrial agricultural or other legitimate uses, or to the life and health of animals or plants or of aquatic organisms. The Air (Prevention and Control of Pollution) Act, 1981: This provides for prevention, control and abatement of air pollution,‘Air Pollution’ means the presence in the atmosphere of any air pollutant’, which means any solid, liquid or gaseous substance (including noise) present in the atmosphere in such concentration as may be or tend to be injurious to human beings or other living creatures or plants or property or environment. The Environment (Prevention and Control of Pollution) Act, 1986: This provides for the protection and improvement of environment and for matters connected to herewith, and the prevention of hazards to human

71

beings. Other living creatures, plants and property, ‘Environment’ includes water, air and land and the interrelationship which exists among and between water, air and land, and human beings, other living creatures, plants, micro-organism and property. The Public Liability Insurance ACT 1991: This provides for public liability insurance for the purpose of providing immediate relief to the persons affected by accident occurring while handling hazardous substance means any substance or preparation which is defined as hazardous substance under the Environment (Protection) Act, 1986, and exceeding such quantity as may be specified by notification by the Central Government. 13.0 DEPLOYMENT OF MANPOWER The contractor shall deploy the following minimum man power at site to take instructions from ERDA Staff & Report the site activities on day to day basis execution of quality work and maintain all statutory records as per Govt. norms/as directed by the Owner. 13.1 Graduate Engineer(Electrical) with suitable experience of 8 years and junior Engineer Diploma (Electrical) of 5 years experience, the contractor shall furnish the name, bio data, experience of the personal intended to be posted at site at the start of work. Site Engineers are to be deployed irrespective of the Contractor or the Director / Manager of the contracting company being an Engineer himself. Attendance register should be kept at ERDA security gate. 13.2 The Contractor shall maintain supervisor staff to Labor ratio as per standard government / CPWD norms. 13.3 The Contractor may employ more number of site Engineers other than above mentioned Engineers to get quality workmanship and maintain all statutory records. 14.0 QUANTITY OF WORK The quantities mentioned in the purchase order are only approximate in nature i.e., approximate quantified scope. Hence, the contractor can’t claim any compensation towards non-operation of part or total quantities and non operated items listed in the Purchase Order. 15.0 PROGRESS REPORT Monthly progress report along with photographs of work progress shall be submitted to the Owner before the 2nd day of every month. 16.0 ACCIDENT OR INJURY TO WORKMEN 16.1 ERDA shall not be responsible for any injury or loss of life of any worker of the contractor that may take place while on work. Any compensation or expenditure towards treatment for such loss of life or injury shall be the sole responsibility of the contractor. 16.2 The contractor is solely responsible for any damage injury or accident that may occur to any of his personnel working under this contract. He will not claim any compensation from ERDA. 17.0 PAYMENTS FOR QUANTIFIED ITEMS: Since the payments are based on actual site measurement, the contractors are advised to procure the materials based on actual site requirement. Payment will not be made for left out and unused materials. 18.0 TAXES 18.1 During the currency of the contract, deduction of TDS as applicable from the gross value of each bill of the contract. 18.2 The contractor’s staff, personnel and labor will be liable to pay personnel income taxes in respect of their salaries and wages as are chargeable under the laws and regulations for the time being in force, and the contractor shall perform such duties in regard to such deductions thereof as may be imposed on him by such laws and regulations.

72

18.3 VAT, service tax and Labor Cess, Seignerage (if applicable) as per rule will be borne by the contractor. Taxes to be deducted at source and cheques for service tax / WCT / Cess / Seignerrage (if applicable) will be issued to the contractor. The contractor will be required to deliver the cheque to the tax authorities, the acknowledgement of which will be deposited by the contractor with ERDA along with subsequent bill. 18.4 The contractor shall submit to ERDA proof of payment of service tax to concerned tax authorities from time to time on demand. 19.0 MATERIALS ENTRY It would be necessary for the contractor to get his materials a gate entry authorization at the ERDA Main gate duly signed by the duty officer of ERDA. These gate entry records must be submitted along with the bills. 20.0 DETAILED WORKING DRAWINGS 20.1 Drawings attached to these specifications are general in nature and cannot be regarded as Working Drawings. The Contractor shall prepare his own detailed working drawings and get them approved by ERDA. 20.2 Cost of all drawings and details to be furnished by the Contractor shall be deemed to be included in his tendered rates of work. Approval of Drawings etc. shall not be construed as authorizing additional work or increased cost to the company unless such additional works are authorized in writing by the ERDA. 20.3 After installation is completed, 3 sets of As built Drawings shall be prepared in full details along with soft copy in pen drive and submitted to ERDA. 21.0 REGULATIONS & STANDARDS The installation shall confirm in all respects to the Indian Standard Code of Practice for Electrical Installations. It shall also be in conformity with the current Indian Electricity Rules and Regulations and requirements of the local Electric Supply Authority in so far as these become applicable to the installation. Wherever the specifications of this tender document calls for higher standard of material and/or workmanship than those required by any of the above codes and regulations then this specifications shall take precedence over the said regulations and standards. 22.0 MANUFACTURER’S INSTRUCTIONS 22.1 Where manufacturers have furnished specific instructions relating to the materials used and procedural steps in this job, covering points not specifically mentioned in this document, those instructions shall be followed in all cases. 23.0 APPROVAL FROM CHIEF ELECTRICAL INSPECTORATE (CEI): 23.1 The contractor shall prepare and submit all the relevant documents, drawings & Test Certificates as per the requirement of Electrical Inspectorate and get the installation approved before commissioning the Electrical system & statutory fee to CEI at actual ,will be reimbursed. To this effect original proof should be submitted to ERDA. Approval is associated with payment releases to contractors as per payment terms. 24.0 APPROVAL OF SUBSIDY FROM MNRE, GOVT. Of INDIA (IF APPLICABLE) 24.1 The contractor shall prepare and hand over all the relevant documents, design, project report, drawings & Test Certificates as per the requirement of MNRE, GOVT. OF INDIA to ERDA for future usage and claims from Govt.of India. This activity is associated with payment releases to contractors as per payment terms.

73

Annexure –VII

Summary of Commercial Terms

Sr.

no.

Aspect Description

1 Completion Period Total 6 months from the date of LOI.

Estimated Cost : Rs.3.5Crores (Rupees Three fifty lakhs only).

Date of Commencement From the date of LOI. The work shall commence in

all tasks / aspects simultaneously

Possession of Site Immediately on receipt of LOI

Release of Purchase Order to

the successful bidder

Contract will submit the following documents after

the release of purchase order a) Performance

Guarantee i.e.10% of approved tender amount. b)

Proof of submission of subsidy documents as per

MNRE, Govt. of India format to ERDA c) Project

Monitoring schedules & charts –soft copy & hard

copy.

Performance guarantee for

execution of contract

10% of the contract /approved tender value in the

form of bank guarantee valid for period till

completion of defect liability period from

nationalized bank as per ERDA approved format. The

bank guarantee should be submitted with in 15days

from the date of LOI / PO.

Security Deposit (SD) 5% of the bill value shall be deducted from every

bill. Half of SD will be released with the final bill.

b) The balance half will be released after successful

completion of the defect liability period. c) No

Interest is payable on the security Deposit.

Minimum amount of third party

insurance

Rs.5.0 lac per occurrence with number of

consecutive occurrences of four subject to latest

statutory regulations issued by the Government.

Minimum value of work Rs.50.00 Lakhs.(Rupees fifty lakhs only)

Total Integrated System

Warranty

Integrated project performance of minimum solar

energy generated 1700units annually per 1KWp with

degradation of 1% for any reason, from second year

74

onwards. If generated units falls short, then Rs.6.50

per unit of short fall will be deducted from ERDA

AMC payments. b) 100% Utilization by ERDA / owner

through EB grids after Synchronization.

Payment Terms-Supply of

Materials

60% accepted BOQ item rate of purchase order after

satisfactory acceptance by ERDA /Owner of the

supplied materials along with the relevant

documents mentioned in the tender document.

Payment Terms Installation,

erection, testing, integration,

successful commissioning of

integrated system in total and

ready for handing over to ARC

30% accepted BOQ item rate of purchase order after

satisfactory acceptance by ERDA /Owner of the

Installation, erection, testing, integration,

successful commissioning of integrated system with

total and ready for handing over to ERDA with

materials along with the relevant documents

mentioned in the tender document.

payment Terms Performance

testing of total integrated

system– FINAL PAYMENT

10% accepted BOQ item rate of purchase order value

will be released after the successful performance

testing of total integrated system as per tender

requirement for the period of two months

Liquidated damage for Delay

(LD Clause)

Time shall be considered the essence of this

contract. The entire work must be completed Within

allotted time from the date of commencement of

the work. If the completion of the work is delayed

beyond time allotted, a penalty at the rate of 0.5 %

per week over the contract value will be imposed

subjected to a maximum of 5% of the contract value.

Performance Penalty Integrated project performance of minimum solar

energy generated 1700units annually per 1KWp with

degradation of 1% for any reason, from second year

onwards. If generated units falls short, then Rs.6.50

per unit of short fall will be deducted from ERDA

payments b) 100% Utilization by ERDA / owner

through EB grids after Synchronization. c) ERDA

reserves the right to adjust any excess / short

payment made in the earlier bills, at the time of

making payments

75

Defects Liability Period 24 calendar months from the date of Issue of Final

completion certificate/Acceptance of work by ERDA.

Increase or decrease in cost Quoted prices are firm and no escalation charges on

any account are allowed till the Completion o f t h e

w o r k . No c l a i m w i l l b e entertained on this

account in future.

Statutory Taxes Taxes such as Seignerage (if applicable), labour cess,

service tax, VAT, WCT, insurance of work and

workmen including third party insurance are

applicable and to be borne by the Contractor. Taxes

to be deducted at source and cheques for service

tax, WCT/ Cess/ Seignerrage (if appicable) will be

issued to the contractor. The contractor will be

required to deliver the cheque to the tax

authorities, the acknowledgement of which will be

deposited by the contractor with ERDA along with

subsequent RA bill.

Material advance Nil

MNRE –Govt. of IndiaSubsidies Contractor has to prepare total project (Design)

documents related this works as per MNRE formats

and submit to ERDA to claim subsidy in future. b)

ERDA will sign on application forms to claim subsidy

directly. c) Proof of submission of relevant project

completion documents to ERDA as per MNRE formats

for release of subsidy by MNRE, Govt. of India to

ERDA in future

Central Electricity Authority

,Gujarat – Govt. of India

Clearances

Contractor has to co ordinate total related works at

CEA, Gujarat on behalf of ERDA & should submit the

CEA, Gujarat electrical clearance approval letter

for release of final bill. B) ERDA will reimburse the

actual / statutory fee paid by the contractor to CEA

for processing the application. Proof of document to

this effect to be submitted. C) ERDA will sign on

application forms

Module & Inverters Acceptance

Criteria

10% Modules to be testing in MNRE/NABL Accredited

lab,100% module is to be tested for Electro

Luminescence Test to detect micro cracks and 1no

76

from each batch for PID, LID and pass the tests as

per IEC norms and 3 nos (i.e.10% of total inverters

)inverters will be tested b) Test should be carried

out at NABL accredited test centers or MNRE

approved test centers. d) Contractor has to co

ordinate with ERDA by deploying sufficient

Competent Man Power for unpacking and packing. e)

Transportation from manufacturing site to test lab to

ERDA, Vadodara under contractors scope

Details of Pre bid techno –

commercial Meeting at ERDA

20th Oct 2016 at 10.00hrs with prior intimation to

ERDA. b) Clarification if any required should reach

ERDA by e mail latest by 18th Oct 2016

Annual Operation and AMC cost

(Excluding Consumables)

a) Deployment of Competent Man Power

b) 2% of the Project Cost will be paid per year

for this job

77

Annexure –VIII

GENERAL CONDITIONS OF CONTRACT

1.0 DEFINITION OF TERMS:

In the contract documents as herein defined where the context so admits, the following words and expressions will have the following meanings:

1.1 "The Owner" means the ERDA.

1.2 The "Contractor" means the person or persons, firm or company or corporation whose tender has been accepted by him or his successors and permitted assigns.

1.3 The "Director" shall mean the Director of the ERDA or his successor in office as

designated by the ERDA. 1.4 The "Project Head" shall mean the Manager of ERDA or his successor in office or his

authorized Project Nominee. 1.5 The "Engineer-in-Charge" shall mean the person designated as such by the ERDA

and shall include those who are expressly authorized by him to act for and on his behalf for operation of his contract.

1.6 The "Work" shall mean the works to be executed in accordance with contract or

part there of as the case may be and shall include all extra, additional, altered or substituted works as required for purpose of the contract.

1.7 The "Permanent Work" means and includes works, which will be incorporated in

and form a part of the work to be handed over to the ERDA by the Contractor on completion of the contract.

1.8 "Construction Equipment" means all appliances/equipment and things what so ever

nature for the use in or for the execution, completion, operation, or maintenance of the work or temporary works (as here-in-after defined) but does not include materials or other things intended to form or to be incorporated in to the work, or camping facilities.

1.9 "Site" shall mean the lands and other places on, under in or through which the

permanent works are to be carried out and any other lands or places provided by the ERDA for the purpose of the contract.

1.10 "Contract Documents" means collectively the Tender Documents, Designs,

Drawings, Specification, Schedule of Quantities and Rates, Letter of Acceptance and agreed variations if any, and such other documents constituting the tender and acceptance thereof.

1.11 "Manager of Project/Project Manager/Project Coordinator" shall mean Manager in

charge of this project designated by Shah & Talati or his successor or his authorized nominee.

1.12 The “Sub-Contractor" means any person or firm or company (other than the

Shielding Room Contractor) to whom any part of the work has been entrusted by the Shielding Room Contractor, with the prior written consent of the ERDA and Engineer-in-Charge, and the legal personal representatives, successors and permitted assigns of such person, firm or Company.

78

1.13 The "Contract" shall mean the Agreement between the ERDA and the Contractor for the execution of the works including therein all contract Documents.

1.14 The “Specification" shall mean all directions Provision the various technical

specifications, attached and referred to the Tender Documents which pertain to the method and manner of performing the work or works to the quantities and qualities of the work or works and materials to be furnished under the Contract for the work or works, as may be exemplified or modified by the ERDA or Engineer-in-Charge during the performance of Contract in order to provide for the unforeseen conditions or in the best interests of the work or works. It shall also include the latest edition of relevant Indian Standard Specifications including all addenda/corrigenda published before entering into Contract.

1.15 The "DRAWINGS” shall include maps, plans and tracings or prints or sketches

thereof with any modifications approved in writing by the Engineer-in-Charge and such other drawing as may, from time to time, be furnished or approved in writing by the Engineer-in-Charge.

1.16 The “TENDER" means the proposal along with supporting documents submitted by

the Contractor for consideration by the ERDA. 1.17 The "Alteration Order" means an order given in writing by the Engineer-in-Charge

to effect additions to or deletions from and alteration in the works. 1.18 The "COMPLETION CERTIFICATE" shall mean the certificate to be issued by the

Engineer-in-Charge and/or Project Manager / Project Head when the works have been completed in accordance of CONTRACT DOCUMENT to his satisfaction.

1.19 The "FINAL CERTIFICATE" in relation to a work means the certificate regarding the

satisfactory compliance of various provisions of the contract by the Contractor issued by the Engineer-in-Charge/the ERDA and /or Project Manager/ Project Head after the period of liability is over.

1.20 The "Appointing Authority" for the purpose of arbitration shall be the Director or

any other person so designated by the ERDA. 1.21 "Temporary Works" shall mean all temporary works of every kind required in or

about the execution, completion or maintenance of works. 1.22 "Plans" shall mean all maps, sketches and layouts as are incorporated in the

Contract in order to define broadly the scope and specifications of the work or works, and all reproductions thereof.

1.23 ”Notice in writing or written Notice" shall mean a notice in written, typed or

printed characters sent (unless delivered personally or otherwise provide to have been received by the addressee) by registered post to the latest known private or business address or registered office of the addressee and shall be deemed to have been received in the ordinary course of post it would have been delivered.

1.24 "Approved" shall mean approved in writing including subsequent written

confirmation of previous verbal approval and "Approval” means approval in writing including as aforesaid.

1.25 "Letter of Award" shall mean intimation by a Letter to Tenderer(s) that the tender

has been accepted in accordance with the provisions contained in the letter. 1.26 "Day" means a day of 24 hours from midnight to midnight irrespective of the

number of hours worked in that day. 1.27 "Working Day" means any day, which is not declared holiday or rest day by the

ERDA.

79

1.28 "Week" means a period of any consecutive seven days. 1.29 "Metric System" all technical documents regarding the construction of works are

given in the metric system and all work in the project should be carried out according to the metric system. All documents concerning the work shall also be maintained in the metric system.

1.30 "Value of Contract" means the sum accepted or the sum calculated in accordance

with the prices accepted in tender and / or the Contract rates as payable to the Contractor for the entire execution and full completion of the work.

1.31 ”Language for Drawings and Instruction” all the drawings, titles, notes,

instruction, dimensions, etc. shall be in English Language & all dimensions must be in mm.

1.32 "Mobilization" shall mean establishment of sufficiently adequate infrastructure by

the Contractor at "Site" comprising of construction equipment, aids, tools tackles including setting of site offices with facilities such as power, water, communication etc. establishing manpower organization comprising of Resident Engineers, Supervising personnel and an adequate strength of skilled, semi-skilled and unskilled workers, who, with the so established infrastructure shall be in a position to commence execution of work at site(s), in accordance with the agreed Time Schedule of Completion of Work. Mobilization shall be considered to have been achieved, if the Contractor is able to establish infrastructure as indicated above to begin work at all site(s) / locations as per the Time Schedule, where so warranted in accordance with agreed schedule of work implementation to the satisfaction of Engineer-in-Charge/ERDA.

SECTION - II

2.0 GENERAL INFORMATION: 2.1 LOCATION OF SITE: The proposed location of project site is defined in the Notice Inviting Tender.

2.2 SCOPE OF WORK:

The scope of work is defined in the Contract and Specifications. The Contractor shall provide all necessary materials, equipment, labor etc. for the execution and maintenance of the work till completion unless otherwise mentioned in these the Tender Documents. All materials that go with the work shall be approved by Engineer-in-Charge prior to procurement and use.

2.3 WATER SUPPLY:

Water shall be supplied at one point by the ERDA for construction purpose. Further distribution is in the scope of Contractor at his own cost. The Contractor shall arrange water for purpose of personal consumption.

2.4 POWER SUPPLY: 2.4.1 ERDA shall provide electricity at one point free of cost. Further distribution shall

be in scope of Contractor. It shall be the responsibility of the Contractor to provide and maintain the complete installation on the load side of the supply with due regard to safety and proper circuit protection requirement at site. All cabling, equipment, installations etc. shall comply in all respects with the latest statutory requirements and safety provisions i.e. as per the Central/State Electricity Acts

80

and Rules etc. The Contractor will ensure that his equipment and electrical wiring etc. are installed modified, maintained by a licensed Electrician/Supervisor.

2.4.2 At all times, IEA regulations shall be followed failing which the ERDA has a right to

disconnect the power supply without any reference to the Contractor. No claim shall be entertained for such disconnection by the Engineer-in- Charge. Power supply will be reconnected only after production of fresh certificate from authorized electrical supervisors.

2.4.3 The ERDA is not liable for any loss or damage to the Contractor's equipment as a

result of variation in voltage or frequency or interruption in power supply or other loss to the Contractor arising there from.

2.4.4 The power supply required for the Contractor's colony (Outside ERDA premises)

shall be arranged by the Contractor and shall be as per State Electricity Board, Rules and other Statutory provisions applicable for such installations from time to time.

2.4.5 In case of damage of any of the ERDA's equipment on account of fault, intentional

or unintentional on the part of the Contractor, the ERDA reserves the right to recover the cost of such damage from the Contractor's bill. Cost of HRC Fuses replaced at the ERDA’s terminals due to any fault in the Contractor's installation shall be to the Contractor's account at the rates decided by the Engineer-in-Charge. Ratings of fuses to be provided / used by the Contractor shall not be more than the ratings approved by the ERDA.

2.4.6 Only motors up to 3 HP will be allowed to be started direct on line. For motors

above 3 HP and unto 100 HP a suitable Starting devices approved by the Engineer-in-Charge shall be provided by the Contractor. For motors above 100 HP slip ring induction motors with suitable starting devices as approved by the Engineer-in-Charge shall be provided by the Contractor.

2.5 LAND FOR THE CONTRACTOR'S FIELD OFFICE, GODOWN AND WORKSHOP: 2.5.1 The ERDA will at his own discretion and convenience and for the duration of the

execution of the work make available space. Notwithstanding with the above, ERDA will allow space for Contractor's portable cabin only as may be required, for the execution of the Contract. The Contractor shall at his own cost construct all these temporary buildings and provide suitable water supply and sanitary arrangement approved by the Engineer-in-Charge, on completion of the works or on getting notice from the ERDA whichever is earlier, the Contractor shall remove all temporary works, structures erected by him and have the SITE cleaned as directed by Engineer-in-Charge. If the Contractor shall fail to comply with these requirements, the Engineer-in-Charge may at the expense of the Contractor remove such surplus, and rubbish materials and dispose of the same as he deems fit and get the site cleared as aforesaid, and the Contractor shall forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus materials disposed of as aforesaid. The ERDA reserves the right to ask the Contractor any time during the pendency of the Contract to vacate the land by giving 7 days’ notice on security reasons or on national interest or otherwise. If services of the Contractor are terminated, then he must hand over the Land and peaceful possession.

2.5.2 PUTTING UP BUILDING ON PROJECT SITE:

No tea stalls/canteens should be put up or allowed to be put up by any the Contractor in the allotted land or complex area without prior written permission of the ERDA. No unauthorized buildings, constructions or structures should be put up by the Contractor anywhere on the project site.

81

2.6 LAND FOR RESIDENTIAL ACCOMMODATION:

The ERDA will not allow any portion of the Site / Plant to be used for the temporary residential accommodation of laborers.

2.7 TIME OF COMPLETION:

2.7.1 Time of completion for the total work shall be 180 days or less from the Date of LOA.

2.7.2 The works shall be executed strictly as per the agreed time schedule. The

Contractor shall have to plan his construction programmed and activities so as to complete the work in the stipulated period. The period of completion given includes the time required for mobilization as well as testing, rectifications, if any, re-testing and completion in all respect to the entire satisfaction of Engineer-in-Charge.

2.7.3 Time being a very important consideration in the execution of this Contract, the

Contractor will be expected to furnish all labor and materials in sufficient quantities and at appropriate time, expedite and schedule the work as required and so manage the operation that the work will be completed within the said time in the contract. In addition providing a detailed time and progress schedule the Contractor shall submit an outlined and graphic schedule of proposed procedures to the Engineer-in-charge for approval.

2.7.4 In case the progress of work is found falling short of schedule, the Contractor shall

mobilize additional resources in terms of manpower, machineries/equipment, tools/tackles and consumables to mitigate the delay with in a period as instructed by Engineer-in-charge without any additional cost to the ERDA. The assessment of progress of work at any period, by the Engineer in-charge shall be final and binding on the Contractor. In case the progress of work is found unsatisfactory, the ERDA reserves the right to intervene and get the job done by engaging other agency, as it may be deemed fit, at the Contractor’s risk and cost after issuing notice of seven days.

2.7.5 The Contractor shall furnish at the time of letter of award Bar chart showing the

milestone and critical path for completion of work within the stipulated time and as per conditions of the contract. The programmed should clearly include submission of drawings, production, supply and transportation, erection proposed to be deployed for achieving the targeted progress, justification for same based on machinery output, the date from which each machinery shall be available at site in working condition etc. complete. The programmed shall be subject to the approval of engineer-in-Charge who may order changes in the programmed. The decision of Engineer-in-Charge shall be final and binding in this regard.

2.7.6 The Contractor is expected to mobilize and employ sufficient resources as indicated

in the agreed network chart programmed to achieve the progress within the broad frame work of accepted methods of working and safety. No additional payment shall be made to the Contractor for any multiple shift work or other incentive methods contemplated by him in his work schedule even though the time schedule is approved by the Engineer-in-Charge.

2.7.7 During the currency of the work the Contractor is expected to adhere to the time

schedule on mile stone and total completion and this adherence will be a part of the Contractor's performance under the contract.

2.8 RESPONSIBILITIES OF THE CONTRACTOR:

82

a) The Contractor shall provide all necessary and adequate skilled, semiskilled and unskilled experienced workmen, materials, constructions and other equipment, tools and tackles, consumables, etc. for proper and timely execution of works. The rates quoted shall be inclusive of all such requirements. All materials tools plants, equipment’s which are proposed to be used for the work shall be approved from the Engineer-in-charge prior to procurement and use.

b) The Contractor shall comply with ERDA’s HSE document (Refer SECTION VII).

c) Site Register

The Contractor shall maintain at the site a WORKS DIARY showing an accurate record of the progress of the works item wise, the number of men employed under each trade, plant and equipment at site, the weather, temperature and other aspects having a bearing on the work. The WORKS DIARY shall be made available for inspection by the Engineer-in-Charge whenever called for.

d) The Contractor shall exercise extreme care at all time to maintain cleanliness in all

operations, avoid fire and accident hazards and remove all inflammable debris promptly. The site shall be kept clean of construction dirt and debris and shall be maintained in a condition reasonably acceptable to the ERDA at all times. It shall be the specific responsibility of the Contractor for Civil Work to fully advice other Contractors their responsibility each has in scheduling and performing their work as to conform the established progress schedule and the contract completion date approved by the Engineer-in-charge.

e) The Contractor has to submit shop drawing to the consultants if required for any

fabrication or other work for approval before execution of work.

2.9 DRAWINGS:

The Contractor’s work shall not deviate from the approved drawings and specifications. All drawings furnished for construction are the property of the ERDA and should not be disclosed.

2.10 CO-ORDINATION OF WORK: The Engineer in charge shall co-ordinate the works of various agencies engaged at

the site to ensure minimum disruption of work carried out by different agencies. It shall be the responsibility of the Contractor to plan and execute the work strictly in accordance with site instructions to avoid hindrance to the work being executed by other agencies at site.

2.11 SCOPE OF SUPPLY:

TO BE SUPPLIED BY THE CONTRACTOR:

Any other material not specifically mentioned in the tender but necessary for execution/completion of job as envisaged in the Tender Documents shall be arranged and supplied by the Contractor.

2.12 PROTOCOL FOR EXECUTION: The following protocol shall be followed for execution.

1. Purchase Order 2. Relevant S & T specification & Drawings 3. If S & T Specification not available than applicable IS specification to be

followed. 4. General & Special Conditions of Contract 5. BIS Codes

83

6. Other Codes

2.13 MODE OF MEASUREMENTS:

Mode of measurement for all works will be as per IS code practice except where specified. Structural steel work shall be measured based on construction drawings and weight worked out by multiplying length/size of the section with standard unit weight as per IS. Rolling margins, if any, shall be adjusted in quoted rates. Laps, chairs, pins and splices shall be measured as actually provided at site. Erection bolts in structural steel work shall not be measured separately.

2.14 USE AND TESTING OF MATERIALS:

The Contractor shall comply with the requirements of S&T as it relates to all testing and certifications.

2.15 ADDITION / DELETION OF WORK:

All Addition / Deletion of work, if any shall be expressly pre-approved in writing by the ERDA. However, work shall not be interrupted or slowed down or stopped under any circumstances for want of settlement of claims / adjustment in rates etc.

2.16 MOBILIZATION AND PROGRESS OF WORK :

In case, if the Contractor is unable to mobilize / progress to the satisfaction of ERDA with adequate plant and machinery / tools and tackles / labour / skilled / semi-skilled personnel, ERDA shall be free to replenish / augment the same at the cost of the Contractor. Also if required, contract, in parts or full, may be terminated, for non-performance/delays at the discretion of the ERDA. The Contractor shall not be entitled for any compensation, whatsoever, in any of the circumstances. The cost for alternate arrangement for execution/continuation of work may be debited to the Contractor by the ERDA.

2.17 INSURANCES: 2.18

The Contractor will have to obtain full risk insurance for their under all the applicable statute viz. manpower, motor vehicles liabilities, workman compensation policy and equipment / machineries deployed at site etc. The insurance policy shall also cover third party liability. The third party liability shall cover the loss/disablement of human life and also cover the risk of damages to other materials/equipment/properties etc. Copy of the insurances paid, are to be submitted to ERDA / Engineer-in-charge, at site. The insurances shall be valid till successful completion of the work. This will be the prime requirements & should be strictly adhering to in case of any injury, loss, theft or accident. The Contractor shall report within two days of occurrence of such event and lodge FIR with Police Dept.

2.19 ALIGNMENT:

84

The Contractor shall be responsible for the true and proper setting out of the works in relation to original/reference point, line and level as given in drawing or by the Engineer-in-charge and also the correctness of the same. The Contractor shall arrange all necessary instruments, appliances and labour in this connection at his cost. The Contractor shall mark reference benchmarks of permanent nature at various places including taking spot levels at regular interval so as to reveal topography of entire battery limit. The required intermediate reference marks shall be made to facilitate the work as per instruction of Engineer-in-charge. The Contractor shall verify anchor bolts setting prior to and after concreting foundations.

2.20 LABOUR LAWS: 2.21

The Contractor will be responsible to observe all the applicable statutory and regulatory obligations, including those stipulated under the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum Wages Act, 1948; the Workmen’s Compensation Act, 1923; the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, Professional Tax, ESI and any other laws applicable to the Company, the Contractor and the person employed under this contract by the Contractor.

2.22 TAXES: All applicable taxes shall be inclusive in quoted price.

2.23 SAFETY PROVISIONS: The Contractor shall comply with ERDA’s HSE guideline (Refer SECTION VII). They

will also comply with the all Safety Provision as per the provisions of the Building and Other Construction Workers’ (Regulation of Employment and Conditions of Service) Act, 1996.

2.24 PROGRESS REPORT:

The Contractor should submit progress report highlighting works carried out during previous period against works planned and future activities planned. The frequency of reports and extent of details required in progress report will be discussed with successful the Contractor. The Contractor will also have to submit daily labour report for the manpower working at site. The Contractor should submit the bar chart showing various activities and its completion.

2.23 DEPLOYMENT OF MANPOWER AND MATERIALS:

The Contractor to submit details of manpower within ten (10) days after receipt of order including supervisors, machinery, tools and tackles, constructions materials, etc. to be deployed at work site for execution of this particular project. The manpower deployment includes Project Manager, Site-in-charge & team of Engineers for execution and implementation of field quality plan, billing Engineer, team of Supervisors and other supporting staff. The Contractor will have to submit the details of manpower, skilled / unskilled labours, equipment / machineries which he proposed to be deployed for the work.

2.24 GENERAL RESPONSIBILITY:

In case the works are not executed as per agreed terms & conditions / drawings / specifications etc. or amendment thereof and the same could not be

85

noticed during / after execution of works, the responsibility of the Contractor shall not seize under any circumstances till completion of defect liability period. In such an eventuality the Contractor shall be liable to rectify the works at his cost and / or pay penalty as decided by the ERDA. In case the work is executed by ERDA through any other Contractor, the cost of rectification shall be recovered by the ERDA at cost plus 15% margin from the contractor.

SECTION - III

GENERAL OBLIGATIONS 3.0 INTERPRETATION OF CONTRACT DOCUMENTS: 3.1 GENERAL: Except for and to the extent otherwise provided by the Contract, the provisions of

the special conditions and General Conditions of Contract shall prevail over those of any other documents forming part of the Contract. Several documents forming the Contract are to be taken as mutually explanatory. Should there be any discrepancy, inconsistency, error of omission in the Contract documents the matter may been referred to Engineer-in-Charge who shall give his decisions and issue to the Contractor instructions direction in what manner the work is to be carried out. The decision of the Engineer-in-Charge shall be final and conclusive and the Contractor shall carry out work in accordance with this decision. Works shown in the drawing but not mentioned in the specifications or described in the specifications without being shown in the drawings shall nevertheless be deemed to be included in the same manner as if they had been specifically shown upon the drawings and described in the specifications.

3.2 HEADINGS AND MARGINAL NOTES: All headings and marginal notes to the clauses of these General Conditions of

Contract or to the Specifications or to any other tender document are solely for the purpose of giving a concise indication and not a summary of the contents hereof, and they shall never be deemed to be part thereof or be used in the interpretation or construction of the Contract.

3.3 SINGULAR & PLURAL: In Contract DOCUMENTS unless otherwise stated specifically, the singular shall

include the plural and vice versa wherever the context so requires. Words implying 'Persons' shall include relevant 'Corporate Companies/ Registered Associations/ Body of Individuals/Firm of Partnership.

3.4 SPECIAL CONDITIONS OF CONTRACT: 3.4.1 Special Conditions of Contract shall be read in conjunction with the General

Conditions of Contract, specification of Work, Drawings and any other documents forming part of this Contract wherever the context so requires.

3.4.2 Notwithstanding the sub-division of the documents into these separate sections and

volumes every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the Contract so far as it may be practicable to do so.

3.4.3 Where any portion of the General Conditions of Contract is repugnant to or at

variance with any provisions of the Special Conditions of Contract then, unless a different intention appears the provisions of the Special Conditions of Contract

86

shall be deemed to override the provisions of the General Conditions of Contract and shall to the extent of such repugnancy, or variations, prevail.

3.4.4 Wherever it is mentioned in the specifications that the Contractor shall perform

certain work or provide certain facilities, it is understood that the Contractor shall do so at his cost.

3.4.5 The materials, design and workmanship shall satisfy the relevant Indian Standards,

the job Specifications contained herein and codes referred to. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied.

3.5 THE CONTRACTOR TO OBTAIN HIS OWN INFORMATION: The Contractor in fixing his prices shall for all purpose whatsoever reason may be,

deemed to have himself independently obtained all necessary information for the purpose of preparing his tender and his tender as accepted shall be deemed to have taken into account all contingencies as may arise due to such information or lack of same. The correctness of the details, given in the Tender Document to help the Contractor to make up the tender is not guaranteed.

The Contractor shall be deemed to have examined the Contract Documents, to

have generally obtained his own information in all matters whatsoever that might affect the carrying out of the works at the Agreed price and to have satisfied himself as to the sufficiency of his tender. The Contractor shall be deemed to have visited surroundings, to have satisfied himself as to the nature of all existing structures, if any, and also as to the nature and the conditions of the Railways, Roads, Bridges and Culverts, means of transport and communication, whether by land, water or air, and as to possible interruptions thereto and the access and egress from the site, to have made enquiries, examined and satisfied himself as to the sites for obtaining other materials, the sites for disposal of surplus materials , depots and such other buildings as may be necessary for executing and completing the works, to have made local independent enquiries as to the sub-soil, subsoil water and variations thereof, storms, prevailing winds, climatic conditions and all other similar matters affecting these works. He is deemed to have acquainted himself as to his liability for payment of Government Taxes, Customs Duty and other charges, levies etc.

Any neglect of omission or failure on the part of the Contractor in obtaining

necessary and reliable information upon the foregoing or any other matters affecting the Contract shall not relieve him from any risks or liabilities or the entire responsibility from completion of the works at the scheduled rates and times in strict accordance with the Contract. It is, therefore, expected that should the Contractor have any doubt as to the meaning of any portion of the Contract Document he shall set forth the particulars thereof in writing to the ERDA/Consultant, before signing the Contract. The ERDA/Consultant will provide such clarification as may be necessary in writing to the Contractor, such clarifications as provided by the ERDA/Consultant shall form part of Contract Documents.

No verbal agreement or inference from conversation with any employee of the ERDA either, before, during or after the execution of the Contract agreement shall in any way affect or modify any of the terms or obligations herein contained.

Any change in layout due to site conditions or technological requirement shall be binding on the Contractor and no extra claim on this account shall be entertained.

3.6 TIME FOR PERFORMANCE: 3.6.1 TIME FOR EXECUTION

87

The work covered by this Contract shall be commenced within 7 days after the receipt of the LETTER OF AWARD OF TENDER and be completed in stages on or before the dates as mentioned in the TIME SCHEDULE OF COMPLETION OF WORK. The Contractor should bear in mind that time is the essence of this agreement. Request for revision of time schedule after tenders are opened will not receive consideration. The above period of 7 days is included within the overall COMPLETION SCHEDULE, not over and above the completion time to any additional work or any other reasons.

3.6.2 TIME SCHEDULE OF FABRICATION and ERECTION (“CONSTRUCTION”) a. The general Time Schedule of construction is given in the Tender Document. The

Contractor should prepare a detailed monthly or weekly programmed jointly with the Engineer-in-Charge within one month of receipt of LETTER OF AWARD or ACCEPTANCE of tender. The WORK shall be executed strictly as per the time schedule given in the Contract Document which includes the time required for mobilization, testing, rectification, if any, retesting and completion in all respects in accordance with Contract Document to the entire satisfaction of the Engineer-in-Charge.

b. The above PERT/BAR network shall be reviewed periodically and reports shall be

submitted by the Contractor as directed by the ERDA/Consultant. 3.8 FORCE MAJEURE:

1. Definition of Force Majeure Force Majeure means any circumstances beyond the control of the parties, including but not limited to:

a) War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization, requisition or embargo;

b) ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosives, or other hazardous properties of any explosive nuclear assembly or nuclear components thereof;

c) Rebellion, revolution, insurrection, military or usurped power and civil war; d) Riot, commotion or disorder, except where solely restricted to employees of the

Contractor. 2. Effect of Force Majeure

Neither party shall be considered to be in default or in breach of his obligations under the Contract to the extent that performance of such obligation is prevented by any circumstances of Force Majeure, which arise after the date of the Notification of Award.

3. Notice of Occurrence If either party considers that any circumstances of Force Majeure have occurred which may affect performance of his obligations he shall promptly notify the other party.

4. Performance to Continue Upon the occurrence of any circumstances of force Majeure the Contractor shall endeavor to continue to perform his obligations under the Contract so far as reasonably practicable. The Contractor shall notify ERDA of the steps he proposes to take including any reasonable alternative means for performance, which is not prevented by Force Majeure. The Contractor shall not take any such steps unless directed so to do by ERDA.

88

5. Additional Costs caused by Force Majeure No additional costs shall be payable to the Contractor and price shall remain firm.

6. Termination in Consequence of Force Majeure If circumstances of Force Majeure have occurred and shall continue for a period of 180 days then, notwithstanding that the Contractor may by reason thereof have been granted an extension of Time for Completion of the Works; either party shall be entitled to serve upon the other 30 days' notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall still continue, the Contract shall terminate.

7. Payment on Termination for Force Majeure If the Contract is terminated due to force majeure, the Contractor shall be paid the value of the work done.

The Contractor shall also be entitled to receive: a) The amounts payable in respect of any preliminary items so far as the work or

service comprised therein has been carried out and delivered and a proper proportion of any such item in which the work or service comprised has only been partially carried out and delivered.

b) The cost of materials or goods ordered for the Works or for use in connection with the Works, which have been delivered to the Contractor or of which the Contractor is legally liable to accept delivery. Such materials or goods shall become the property of and be at the risk of ERDA when paid for by ERDA and the Contractor shall place the same at ERDA’s disposal.

3.9 EXTENSION OF TIME: If the Contractor shall desire an extension of the time for completion of the work

on the grounds of his having been unavoidably hindered in its execution or any other grounds he shall apply in writing to the Engineer-in-Charge within ten days of the date of the hindrance on account of which he desires such extension as aforesaid, and the Engineer-in-Charge shall, if in his opinion (which shall be final) reasonable grounds have been shown therefore, authorize such extension of time as may, in his opinion be necessary or proper however levy of penalty and/or LD shall be the sole discretion of the ERDA.

3.10 COMPENSATION FOR DELAY (LIQUIDATED DAMAGES): 3.10.1 The time allowed for carrying out the work as entered in the tender shall be

strictly observed by the Contractor. The work shall throughout the stipulated period of the contract be proceeded with all the diligence (time being deemed to be the essence of the contract) and the Contractor shall pay to ERDA as compensation, an amount equal to 1% of total contract value per week however subject to a maximum compensation of 5% of the contract value after which period action will be taken by the Engineer-in-Charge under the provision of the contract.

3.10.2 To ensure good progress during the execution of the work, the Contractor shall be

bound, in all cases in which the time allowed for any work exceeds one month, to complete one-fifth of the work before one-fourth of the time allowed under the CONTRACT. In the event of the Contractor failing to comply with this condition, he shall be liable to pay as compensation an amount as stipulated above without prejudice to any other remedy as may be available to the ERDA. The compensation so paid shall not relieve the Contractor from his obligations to complete the work or from any other obligation and liabilities under this Contract.

89

3.11 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE COMPENSATION WITHOUT REFERRENCE TO ACTUAL LOSS:

3.11.1 All sums payable by way of compensation under any of the conditions shall be

genuine pre-estimate of damages and shall be considered as reasonable compensation without reference to the actual loss or damage which shall have been sustained.

3.12 FAILURE BY THE CONTRACTOR TO COMPLY WITH THE PROVISIONS OF THE

CONTRACT: 3.12.1 If the Contractor refuses or fails to execute the WORK or any part thereof with

such diligence as will ensure its completion within the time specified in the Contract or extension thereof or fails to perform any of his obligation under the Contract or in any manner commits a breach of any of the provisions of the Contract, it shall be open to the ERDA at its option by written notice to the Contractor:

a) TO DETERMINE THE Contract in which event the Contract shall stand terminated

and shall cease to be in force and effect on and from the date appointed by the ERDA on that behalf, where upon the Contractor shall stop for with any of the Contractor's work then in progress, except such WORK as the ERDA may, in writing, require to be done to safeguard any property or WORK, or installations from damage, and the ERDA, for its part, may take over the work remaining unfinished by the Contractor and complete the same through a fresh the Contractor or by other means, at the risk and cost of the Contractor, and the Contractor or any of his sureties if any, shall be liable to the ERDA for any excess cost occasioned by such work having to be so taken over and completed by the ERDA over and above the cost at rates specified in the Schedule of Quantities and rate/prices.

b) WITHOUT DETERMINING THE Contract to take over the work of the Contractor or

any part thereof and complete the same through a fresh the Contractor or by other means at the risk and cost of the Contractor. The Contractor and any of his sureties are liable to the ERDA for any excess cost over and above the cost as worked out in terms of the Contract, occasioned by such works having been taken over and completed by ERDA. The Contractor shall provide all assistance as may be required for such a purpose, including to the sub-Contractors.”

3.12.2 In such events as above a) The whole or part of the security deposit furnished by the Contractor is liable to

be forfeited without prejudice to the right of the ERDA to recover from the Contractor the excess cost referred to in the sub-clause aforesaid, the ERDA shall also have the right of taking possession and utilizing in completing the works or any part thereof, such materials, equipment and plants available at work site belonging to the Contractor as may be necessary and the Contractor shall not be entitled for any compensation for use or damage to such materials, equipment and plant.

b) The amount that may have become due to the Contractor on account of work

already executed by him shall not be payable to him until after the expiry of six (6) calendar months or date of completion whichever is later, reckoned from the date of termination of Contract or from the taking over of the WORK or part thereof by the ERDA as the case may be, during which period the responsibility for faulty materials or workmanship in respect of such work shall, under the Contract, rest exclusively with the Contractor. This amount shall be subject to deduction of any amounts due from the Contractor to the ERDA under the terms of the Contract authorize or required to be reserved or retained by the ERDA.

90

3.12.3 Before determining the Contract, provided in the judgment of the ERDA, the default or defaults committed by the Contractor is/are curable and can be cured by the Contractor if an opportunity is given to him, then the ERDA may issue notice in writing calling the Contractor to cure the default within such time specified in the notice.

3.12.4 The ERDA shall also have the right to proceed or take action as per above, in the

event that the Contractor becomes bankrupt, insolvent, compounds with his creditors, assigns the Contract in favor of his creditors or any other person or persons, or being a company or a corporation goes into voluntary liquidation, provided that in the said events it shall not be necessary for ERDA to give any prior notice to the Contractor.

3.12.5 Termination of the Contract as provided for in sub-clause above should not

prejudice or affect their rights of the ERDA, which may have accrued up to the date of such termination.

3.13 THE CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT

TAKEN UNDER CLAUSE 3.13 ENTITLED FAILURE BY THE CONTRACTOR: In any case in which any of the powers conferred upon the ERDA BY CLAUSE 3.12

hereof shall have become exercisable and the same had not been exercised, the no exercise thereof shall not constitute a waiver of any of the conditions hereof and such powers shall not withstanding be exercisable in the event of any further case of default by the Contractor to the whole of his security deposit, and the liability of the Contractor for past and future COMPENSATION shall remain unaffected. In the event of the ERDA putting in force the powers under sub-clause 3.12.1, 3.12.2, 3.12.3, 3.12.4 and 3.12.5 above vested in him under the preceding clause he may, if he so desires, take possession of all or any tools, and plants, materials and stores in or upon the works or the site thereof belonging to the Contractor or procured by him and intended to be used for the execution of the WORK or any part thereof paying or allowing for the same in account at the Contract process or in case of these not being applicable at current market prices to be certified by the Engineer-in-Charge whose certificate thereof shall be final, otherwise the Engineer-in-Charge may give notice in writing to the Contractor or his clerk of works, foreman or other authorized agent, requiring him to remove such tools, plant, materials or stores from the premises (within a time to be specified in such notice), and in the event of the Contractor failing to comply with any such requisition, the Engineer-in-Charge may remove them at the Contractor’s expense or sell them by auction or private sale on account of the Contractor and at his risk in all respects without any further notice as to the date, time or place of sale and the certificate of the Engineer-in-Charge as to the expenses of any such removal and the amount of the proceeds and expenses of any such sale shall be final and conclusive against the Contractor.

3.14 CHANGES IN CONSTITUTION: Where the Contractor is a partnership firm the prior approval, in writing, of ERDA

shall be obtained before any change is made in the constitution of the firm. Where the Contractor is an individual or Hindu undivided family business concern, such approval as aforesaid shall, likewise be obtained before such the Contractor enters into any agreement with other parties, where under, the reconstituted firm would have the right to carry out the work hereby undertaken by the Contractor, In either case if prior approval as afore said is not obtained, the CONTRACT shall be deemed to have been allotted in contravention of Clause 3.2(i) works hereof and the same action may be taken and the same consequence shall ensure as provided in the said clause.

3.15 TERMINATION OF CONTRACT FOR DEATH:

91

If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies or if the Contractor is a partnership concern and one of the partner dies then unless, the ERDA is satisfied that the legal representative of the individual or the proprietary concern or the surviving partners are capable of carrying out and completing CONTRACT, he (the ERDA) is entitled to cancel the CONTRACT for the uncompleted part without being in any way liable for any compensation payment to the estate of the deceased the Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of CONTRACT. The decision of the ERDA in such assessment shall be final and binding on the parties.

3.16 MEMBERS OF THE ERDA NOT INDIVIDUALLY LIABLE: No Director, or Official or employee of the ERDA/CONSULTANT ENGINEER shall in

any way be personally bound or liable for the acts or obligations of the ERDA under the CONTRACT or answerable for any default or omission in the observance or performance of any of the acts, matters or things which are herein contained.

3.17 THE ERDA NOT BOUND BY PERSONAL REPRESENTATIONS: The Contractor shall not be entitled to any increase on the contract prices or any

other right or claim whatsoever by reason of any representation, explanation, statement or alleged representation, promise or guarantees given or alleged to have been given to him by any person.

3.18 THE CONTRACTOR'S OFFICE AT SITE: The Contractor shall provide and maintain an office at the site. The Contractor at

all-time shall maintain a site instruction book and compliance of these shall be communicated to the ENGINEER-IN-CHARGE from time to time and the whole document shall be preserved and handed over after completion of works.

3.19 THE CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT: 3.19.1 The Contractor, on or after award of the WORK shall name and depute a qualified

engineer having sufficient experience in carrying out work of similar nature, to whom the equipment, materials, if any, shall be issued and instructions for works given. The Contractor shall also provide to the satisfaction of the ENGINEER-IN-CHARGE sufficient and qualified staff to superintend the execution of the WORKS, competent sub-agents, foremen and leading hands including those specially qualified by previous experience to supervise the types of works comprised in the CONTRACT un such manner as will ensure work of the best quality and expeditious working. Whenever in the opinion of the Engineer-in-Charge additional properly qualified supervisory staff is considered necessary, they shall be employed by the Contractor without additional charge on accounts thereof. The Contractor shall ensure to the satisfaction of the Engineer-in-Charge that SUB-Contractors, if any, shall provide competent and efficient supervision, over the work entrusted to them.

3.19.2 If and whenever any of the Contractor's or SUB-Contractor's agents, sub-agents,

assistants, foremen, or other employees shall in the opinion of Engineer-in-Charge be guilty of any misconduct or found indulging in theft or be incompetent or insufficiently qualified or negligent in the performance of their duties or that in the opinion of ERDA or the Engineer-in-Charge, it is undesirable for administrative or any other reason for such person or persons to be employed in the works, the Contractor, if so directed by the Engineer-in-Charge, shall at once remove such person or persons from employment thereon. Any person or persons so removed from the works shall not again be employed in connection with the WORKS without the written permission of the Engineer-in-Charge. Any person so removed from the WORKS shall be immediately replaced at the expense of the Contractor by a

92

qualified and competent substitute. Should the Contractor be requested to repatriate any person removed from the works he shall do so and shall bear all costs in connection there with.

3.19.3 The Contractor shall be responsible for the proper behavior of all the staff,

foremen, workmen, and others, and shall exercise a proper degree of control over them and in particular and without prejudice to the said generality, the Contractor shall be bound to prohibit and prevent any employees from trespassing or acting in any way detrimental or prejudicial to the interest of the community or of the properties or occupiers of land and properties in the neighborhood and in the event of such employee so trespassing, the Contractor shall be responsible therefore and relieve ERDA of all consequent claims or actions for damages or injury or any other grounds whatsoever. The decision of the Engineer-in-Charge upon any matter arising under this clause shall be final. The Contractor shall be liable for any liability to the ERDA on account of deployment of the Contractor's staff etc. or incidental or arising out of the execution of contract.

3.19.4 If and when required by the ERDA the Contractor's personnel entering upon the

ERDA’s premises shall be properly identified by badges/ identity cards bearing photographs of a type acceptable to the ERDA which must be worn at all times on the ERDA‘s premises. The Contractor may be required to obtain daily entry passes for his staff/employees from the ERDA to work within operating areas. These being safety requirements, no relaxations on any account shall be given to the Contractor.

3.19.5 It is made clear that there shall not subsist in any manner whatsoever any

employer-employee relationship between the ERDA and the workmen/employees engaged by Contractor for rendering the services under this contract. Contractor alone shall be responsible for appointment, deployment, reward and punishment of its employees and for payment of wages, compliance with all statutory formalities relating to the workmen/employees employed and deployed by it who would work under the direction and supervision of Contractor.

The Contractor shall supply to its employees proper uniform and safety shoes signifying deployment by the Contractor.

3.19.6 The Contractor or Contractor staff personnel should not be involved or carry any

arms, ammunitions, weapons or any other objects harmful to ERDA’s, property or personnel etc.

3.20 SUB-LETTING OF WORKS: i) No part of the CONTRACT nor any share or interest therein shall in any manner or

degree be transferred, assigned or sublet by the Contractor directly or indirectly to any person, firm or corporation whosoever without the prior consent in writing, of the ERDA.

ii) Sub-Contracts for temporary works etc.: The ERDA may give written consent to sub-contract for the execution of any part

of the WORKS at the site, being entered in to by the Contractor provided each individual sub-contract is submitted to the Engineer-in-Charge before being entered into and is approved by him. ERDA can request any replacement or substitution. The ERDA can request any replacement or substitution.

iii) List of sub-Contractors to be supplied: At the commencement of survey of every month the Contractor shall furnish to the

Engineer-in-Charge, list of all sub-Contractors or other persons or firms engaged by the Contractor and working at the site during the previous month with particulars of the general nature of the sub-contract or work done by them. The Contractor

93

needs to obtain all required registrations and approvals as may be required for this purpose.

iv) Contractor's liability not limited by sub-Contractors: Notwithstanding any sub-letting with such approval as aforesaid and

notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contracts, the Contractor shall be and shall remain solely responsible for the quality, proper and expeditious execution of the works and the performance of all the conditions of the contract in all respects as if such sub-letting or sub-contracting had not taken place, and as if such work had been done directly by the Contractor.

v) The ERDA may direct to terminate sub-contracts: If any SUB-Contractor engaged upon the works at the site executes any works

which in the opinion of the ENGINEER-IN-CHARGE is not in accordance with the CONTRACT documents, the ERDA may by written notice to the Contractor ask him to terminate such sub-contract and the Contractor upon the receipt of such notice shall terminate such sub-contract and dismiss the sub-Contractors and the latter shall forthwith leave the works, failing which the ERDA shall have the right to remove such sub-Contractors from the site.

vi) No remedy for action taken under this clause: No action taken by the ERDA under this clause shall relieve the Contractor of any

of his liabilities under the CONTRACT or give rise to any right or compensation, extension of time or otherwise, failing which the ERDA shall have the right to remove such sub-Contractors from the site. If any SUB-Contractor engaged upon the works at the site executes any works with the prior consent of the ERDA, the Sub Contractor will be responsible and liable for due compliance and implementation of all statutory provisions applicable to the workers/employees engaged by him under the all laws, rules, orders, regulations and notifications whether Central or State or Municipal as applicable to them or to this contract from time to time without any limitation whatsoever. It is however expressly mentioned that the Contractor shall at all the juncture be responsible to ensure the applicable compliances as may be required to be adhered by each sub-contractor as may be appointed by the contractor, notwithstanding any responsibility on the sub-contractor. It is further mentioned that the contractor shall indemnify the ERDA on arm length basis without any limitation of liabilities arising out of any non-compliance as may be committed by the sub-contractors as may be deployed by the Contractor. Contractor shall also protect the ERDA against any action, claim, suit or any of the order of any of the statutory authorities for any action arising out of violation as prescribed here in above.

3.21 POWER OF ENTRY: If the Contractor shall not commence the work in the manner previously described

in the CONTRACT documents or if he shall at any time in the opinion of the Engineer-in-Charge.

i) Fail to carry out the works in conformity with the contract documents, or ii) Fail to carry out the works in accordance with the time schedule, or

94

iii) Substantially suspend works for a period of fourteen days without authority from the Engineer-in-charge, or

iv) Fail to carry out and execute the works to the satisfaction of the Engineer-in-

Charge, or v) Fail to supply sufficient or suitable constructional plant, temporary works, labor,

materials or things, or vi) Commit, suffer, or permit any other breach of any of the provisions of the

CONTRACT on his part to be performed or observed or persist in any of the above mentioned breaches of the CONTRACT for fourteen days, after notice in writing shall have been given to the Contractor by the Engineer-in-Charge requiring such breach to be remedied, or

vii) If the Contractor shall abandon the works or viii) If the Contractor during the continuance of the CONTRACT shall become bankrupt,

makes any arrangement or composition with his creditors, or permit any execution to be levied or go into liquidation whether compulsory or voluntary (not being merely a voluntary liquidation for the purpose of amalgamation or reconstruction).

Then in any such case, the ERDA shall have the power to enter upon the works and take possession thereof and of the materials, temporary works, constructional plant, and stock thereon, and to revoke the Contractor's license to use the same, and to complete the works by his agents, other the Contractors or workmen or to relent the same upon any terms and to such other person, firm or corporation as the ERDA in his absolute discretion may think proper to employ and for the purpose aforesaid to use or authorize the use of any materials, temporary works, constructional plant, and stock as aforesaid, without making payment or allowance to the Contractor for the said materials other than such as may be certified in writing by the Engineer-in-Charge to be reasonable, and without making any payment or allowance to the Contractor for the use of the temporary said works constructional plant and stock or being liable for any loss or damage thereto, and if the ERDA shall by reason of his taking possession of the works or of the works being completed by other the Contractor (due account being taken of any such extra work or works which may be omitted) then the amount of such excess as certified by the Engineer-in-Charge shall be deducted from any money which may be due for work done by the Contractor under the CONTRACT and not paid for. Any deficiency shall forthwith be made good and paid to the ERDA by the Contractor and the ERDA shall have power to sell in such manner and for such price as he may think fit all or any of the constructional plant, materials etc. constructed by or belonging to the Contractor and to recoup and retain the said deficiency or any part thereof out of proceeds of the sale.

3.22 OTHER AGENCIES AT SITE: The Contractor shall have to execute the work in such place and conditions where

other agencies will also be engaged for other works. No claim shall be entertained due to work being executed in accordance with the bylaws of any local or duly constituted authorities or public bodies, which may be applicable from time to time to the works or any temporary works. The Contractor shall keep the ERDA indemnified against all penalties and liabilities of every kind, arising out of non-adherence to such statutes, ordinances, laws, rules, regulations etc. above circumstances on arm length basis without any limitation of liability.

3.23 NOTICE: Any notice hereunder may be served on the Contractor or his duly authorized

representative at the job site or any be served by registered mail direct to the

95

address furnished by the Contractor. Proof of issue of any such notice could be conclusive of the Contractor having been duly informed of all contents therein.

3.24 RIGHT OF VARIOUS INTERESTS:

i) The ERDA reserves the right to distribute the work between more than one agency. The Contractor shall cooperate and afford other agencies reasonable opportunity for access to the works for the carriage and storage of materials and execution of their works.

ii) Wherever the work being done by any department of the ERDA or by other the Contractors employed by the ERDA is contingent upon work covered by this CONTRACT, the respective rights of the various interests involved shall be determined by the Engineer-in-Charge to secure the completion of the various portions of the work in general harmony.

3.25 LIENS: 3.25.1 If, at any time there should be evidence or any lien or claim for which the ERDA

might have become liable and which is chargeable to the Contractor, the ERDA shall have the right to retain out of any payment then due or thereafter to become due an amount sufficient to completely indemnify the ERDA against such lien or claim and if such lien or claim be valid, the ERDA may pay and discharge the same and deduct the amount so paid from any money which may be or may become due and payable to the Contractor. If any lien or claim remain unsettled after all payments are made, the Contractor shall refund or pay to the ERDA all money that the latter may be compelled to pay in discharging such lien or claim including all costs and reasonable expenses. The ERDA reserves the right to do the same.

3.25.2 The ERDA shall have lien on all materials, equipment including those brought by

the Contractor for the purpose of erection, testing and commissioning of work. 3.25.3 The final payment shall not become due until the Contractor delivers to the

Engineer-in-Charge a complete release or waiver of all liens arising or which may arise out of his agreement or receipt in full or certification by the Contractor in a form approved by Engineer-in-Charge that all invoices for labor, materials, services have been paid in lieu thereof and if required by the Engineer-in-Charge in any case an affidavit that so far as the Contractor has knowledge or information the releases and receipts include all the labor and material for which a lien could be filled.

3.25.4 The Contractor will indemnify and hold the ERDA harmless, for a period of two

years after the issue of FINAL CERTIFICATE, from all liens and other encumbrances against the ERDA on account of debts or claims alleged to be due from the Contractor or his SUB-Contractor to any person including SUB-Contractor and on behalf of ERDA will defend at his own expense, any claim or litigation in connection therewith. The Contractor shall defend or contest at his own expense any fresh claim or litigation brought against the ERDA or the Contractor by any person including his SUB-Contractor, till its satisfactory settlement even after the expiry of two years from the date of issue of FINAL CERTIFICATE.

3.26 DELAYS BY THE ERDA OR HIS AUTHORISED AGENTS: 3.26.1 In case the Contractor's performance is delayed due to any act or omission on the

part of the ERDA or his authorized agents, then the Contractor shall be given due extension of time for the completion of the WORK, to the extent such omission on the part of the ERDA has caused delay in the Contractor's performance of his WORK.

3.26.2 No adjustment in CONTRACT PRICE shall be allowed for reasons of such delays and

extensions granted, except as provided in Tender, where in the ERDA reserves the

96

right to seek indulgence of the Contractor to maintain the agreed time schedule of completion.

In such an event the Contractor shall be obliged to arrange for working by the

Contractor's personnel for additional time beyond stipulated working hours as also on Sundays and Holidays and achieve the completion date/interim targets.

3.27 PAYMENT IF THE CONTRACT IS TERMINATED: 3.27.1 If the CONTRACT shall be terminated, the Contractor shall be paid by ERDA in so

far as such amounts or items shall not have already been covered by payments of amounts made to the Contractor for the works executed and accepted by Engineer-in-Charge prior to the date of termination at the rates and prices provided for in the CONTRACT and in addition to, the following:

a) The amount payable in respect of any preliminary items, so far as the Work or

service comprised therein has been carried out or performed and an appropriate portion as certified by Engineer-in-Charge of any such items of the work or serve comprised in which has been partially carried out or performed.

b) Any other expenses which the Contractor has expended for performing the

works under the CONTRACT subject to being duly recommended by Engineer-in-Charge and approved by the ERDA for payment, based on documentary evidence of his having incurred such expenses.

c) The payment to the Contractor are subject to:

1.) withholding tax 2.) any dispute raised on the payments by the ERDA 3.) Itemized bills provided by the Contactor.

3.27.2 The Contractor will be further required to transfer the title and provide the

following in the manner and as directed by the ERDA. a) Any and all completed works. b) Such partially completed works including drawings, information and CONTRACT

rights as the Contractor has specially performed, produced or acquired for the performance of the Contractor.

3.28 NO WAIVER OF RIGHTS: Neither the inspection by the ERDA or any of their officials, employees, or agents

nor any order by the ERDA or S&T for payment of money or any payment for or acceptance of the whole or any part of the Work by the ERDA nor any extension of time, nor any possession taken by the ERDA shall operate as a waiver of any provision of the CONTRACT, or of any power herein reserved to the ERDA, or any right to damages herein provided, nor shall any waiver of any breach in the CONTRACT be held to be a waiver of any other or subsequent breach.

3.29 CERTIFICATE NOT TO AFFECT RIGHT OF THE ERDA AND LIABILITY OF THE

CONTRACTOR: No interim payment certificates of the ERDA, nor any sum paid on account by the

ERDA, nor any extension of time for execution of the Work granted by ERDA shall affect or prejudice the rights of the ERDA against the Contractor or relieve the Contractor of his obligations for the due performance of the CONTRACT, or be interpreted as approval of the works done or of the equipment supplied and no certificate shall create liability for ERDA to pay for alterations, amendments, variations or additional works not ordered, in writing, by ERDA or discharge the

97

liability of the Contractor for the payment of damages whether due, ascertained, or certified or not or any sum against the payment of which he is bound to indemnify ERDA.

3.30 LANGUAGE AND MEASURES: All documents pertaining to the CONTRACT including Specifications, Schedules,

Notices, Correspondence, Operating and Maintenance Instructions, DRAWINGS, or any other writing shall be written in English language. The Metric System of measurement shall be used in the CONTRACT unless otherwise specified.

3.31 TRANSFER OF TITLE: 3.31.1 The title of Ownership of Supplies furnished by the Contractor shall not pass on to

the ERDA for all Supplies till the same are finally accepted by the ERDA after the successful completion of PERFORMANCE TEST and GUARANTEE TEST and issue of FINAL CERTIFICATE.

3.31.2 However, the ERDA shall have the lien on all such works, performed as soon as

any advance or progressive payment is made by the ERDA to the Contractor and the Contractor shall not subject these works for use other than those intended under this CONTRACT.

3.32 RELEASE OF INFORMATION: The Contractor shall not communicate or use in advertising, publicity sales

releases or in any other medium, photographs, or other reproduction of the Work under this CONTRACT or descriptions of the SITE dimensions, quantity, quality or other information, concerning the Work unless prior written permission has been obtained from the ERDA.

3.33 BRAND NAMES: The specific reference in the SPECIFICATIONS and documents to any material by

trade name, make or catalogue number shall be construed as establishing standard or quality and performance and not as limited competition. However, TENDERER may offer other similar equipment provided it meets the specified standard design and performance requirements.

3.34 COMPLETION OF CONTRACT: Unless otherwise terminated under the provisions of any other relevant clause,

this contract shall be deemed to have been completed at the expiration of the period of liability as provided for under the contract.

SECTION-IV PERFORMANCE OF WORK

4.0 EXECUTION OF WORK: All the works shall be executed in strict conformity with the provisions of the

contract documents and with such explanatory detailed drawings, specifications and instructions as may be furnished from time to time to the Contractor by the Engineer-in-Charge whether mentioned in the contract or not. The Contractor shall be responsible for ensuring that works throughout are executed in the most substantial, proper and workman like manner with the quality of material and workmanship in strict accordance with the specifications and to the entire satisfaction of the Engineer-in-Charge.

98

The Contractor shall provide all necessary materials, equipment labor etc. for execution, and maintenance of work till completion unless otherwise mentioned in the Contract.

4.1 CO-ORDINATION AND INSPECTION OF WORK: The coordination and inspection of the day-to day work under the contract shall

be the responsibility of the Engineer-in-Charge. The written instruction regarding any particular job will normally be passed by the Engineer-in-Charge or his authorized representative. A work order book will be maintained by the Contractor for each sector in which the aforesaid written instructions will be entered. These will be signed by the Contractor or his authorized representative by way of acknowledgment within 12 hours.

4.2 ALTERATIONS IN SPECIFICATIONS, DESIGNS AND EXTRA WORKS: 4.2.1 The WORK covered under this CONTRACT having to be executed by the

CONTRACTOR on a firm price/item rate agreed by him. The ERDA will not accept any proposals for changes in VALUE OF CONTRACT or extension in time on account of any such changes which may arise to the Contractor's scope of work as a result of detailed Engineering and thereafter during the execution of work. The only exception to this will be a case where the ERDA requests in writing to the Contractor to upgrade the specifications or the size of any major pieces of equipment, plant or machinery beyond what is normally required to meet the scope of work as defined in the Contract Document.

In such cases, a change order will be initiated by the Contractor at the appropriate

time for the ERDA’s prior approval giving the full back up data for their review and for final settlement of any impact on price within 30 (Thirty) days thereafter.

4.2.2 The Engineer-in-Charge shall have power to make any alterations in, omission

from, additions to or substitutions for, the Schedule of Rates, the original specifications, drawings, designs and instructions that may appear to him to be necessary or advisable during the progress of the work and the Contractor shall be bound to carry out such altered/ extra /new items of work in accordance with any instructions which may be given to him in writing signed by the Engineer-in-Charge, and such alterations, omissions ,additions or substitutions shall not invalidate the Contract and any altered, additional or substituted work which the Contractor may be directed to do in the manner above specified as part of the work shall be carried out by the Contractor on the same conditions in all respects on which he agreed to do the main work. The time of completion of work may be extended for the part of the particular job at the discretion of the Engineer-in-Charge, for only such alterations, additions or substitutions of the Work, as he may consider as just and reasonable. The rates for such additional altered or substituted work under this clause shall be paid subject to the discretion of ERDA.

4.3 WORK ON SUNDAYS AND HOLIDAYS: For carrying out work on Sundays, and holidays, the Contractor will approach the

Engineer-in-Charge or his representative at least two days in advance and obtain permission in writing.

"The Contractor shall observe all labor laws and other statutory rules and

regulations in force. In case of any violation of such laws, rules and regulations, consequence if any including the cost thereto shall be exclusively borne by the Contractor and the ERDA shall have no liability what so ever on this account."

4.4 GENERAL CONDITIONS FOR FABRICATION AND ERECTION WORK:

99

4.4.1 The working time at the time of work is 48 hours per week. Overtime work is permitted in cases of need and the ERDA will not compensate the same. Shift working at 2 or 3 shifts per day will become necessary and the Contractor should take this aspect into consideration for formulating his rates for quotation. No extra claims will be entertained by the ERDA on this account.

For carrying out work beyond working hours the Contractor will approach the

Engineer-in-Charge or his authorized representative and obtain the prior written permission.

4.4.2 The Contractor must arrange for the placement of workers in such a way that the

delayed completion of the work or any part thereof for any reason whatsoever will not affect their proper employment. The ERDA will not entertain any claim for idle time payment whatsoever.

4.4.3 The Contractor shall submit to the ERDA reports at regular intervals regarding the

state and progress of work. The details and Performa of the report will mutually be agreed after the award of contract.

The Contractor shall provide display boards showing progress and labor strength at

work site, as directed by Engineer-in-Charge. 4.5 DRAWINGS TO BE SUPPLIED BY ERDA: 4.5.1 Copies of all detailed working drawings relating to the works shall be kept at the

Contractor's office on the site and shall be made available to the Engineer-in-Charge at any time during execution of the contract.

4.6.0 RESPONSIBILITY FOR LEVEL AND ALIGNMENT: 4.6.1 The CONTRACTOR shall be entirely and exclusively responsible for the horizontal

and vertical alignment, the levels and correctness of every part of the WORK and shall rectify effectively any errors or imperfections therein; such rectification shall be carried out by the CONTRACTOR, at his own cost, when instructions are issued to that effect by the ENGINEER-IN-CHARGE.

4.7 MATERIALS TO BE SUPPLIED BY THE CONTRACTOR: 4.7.1 The CONTRACTOR should make his own arrangement to obtain all materials

required for the work.

4.7.2 The Contractor shall be fully responsible for material for the Contract and the ERDA shall not be held responsible for shortage, theft, damage for whatever reason etc.

4.8 DISCREPANCIES BETWEEN INSTRUCTIONS:

Should any discrepancy occur between the various instructions furnished to the

CONTRACTOR, his agent or staff or any doubt arise as to the meaning of any such instructions or should there be any misunderstanding between the Contractor’s staff and the ENGINEER-IN-Charge’s staff, the CONTRACTOR shall refer the matter immediately in writing to the Engineer-in-charge whose decision thereon shall be final and conclusive and no claim for losses alleged to have been caused by such discrepancies between instructions, doubts, or misunderstanding shall in any event be admissible.

4.9 WORK IN MONSOON AND DEWATERING:

100

4.9.1 The execution of the work may entail working in the monsoon also. The Contractor must maintain a minimum labor force as may be required for the job and plan and execute the construction and erection according to the prescribed schedule. No extra rate will be considered for such work in monsoon.

4.9.2 During monsoon and other period, it shall be the responsibility of the Contractor to

keep the construction work site free from water at his own cost.

4.10 INSPECTION OF WORK 4.10.1 The ENGINEER-IN-CHARGE will have full power and authority to inspect the WORK

at any time wherever in progress either on the SITE or at the CONTRACTOR'S remises/workshops wherever-situated, premises/workshops of any person, firm or corporation where WORK in connection with the CONTRACT may be in hand or where materials are being or are to be supplied, and the CONTRACTOR shall afford or procure for the ENGINEER-IN-CHARGE every facility and assistance to carry out such inspection. The CONTRACTOR shall, at all time during the usual working hours and at all other time at which reasonable notice of the intention of the ENGINEER-IN-CHARGE or his representative to visit the WORK shall have been given to the CONTRACTOR, either himself be present to receive orders and instructions, or have a responsible agent duly accredited in writing, present for the purpose. Orders given to the Contractor’s agent shall be considered to have the same force as if they had been given to the CONTRACTOR himself. The CONTRACTOR shall give not less than seven days’ notice in writing to the ENGINEER-IN-CHARGE before covering up or otherwise placing beyond reach of inspection and measurement of any work in order that the same may be inspected and measured. In the event of breach of above the same shall be uncovered at the Contractor’s expense for carrying out such measurement or inspection.

4.11 ASSISTANCE TO THE ENGINEER-IN-CHARGE: The Contractor shall make available to the Engineer-in-Charge free of cost all

necessary instruments and assistance in checking and setting out of works and in the checking of any works made by the Contractor for the purpose of setting out and taking measurements of work.

4.12 TESTS FOR QUALITY OF WORK / QUALITY ASSURANCE: 4.12.1 All workmanship shall be of the respective kinds described in the CONTRACT

DOCUMENTS and in accordance with the instructions of the ENGINEER-IN-CHARGE and shall be subjected from time to time to such test at the Contractor’s cost as the ENGINEER-IN-CHARGE may direct at the place of manufacture or fabrication or on the site or at all or any such places. The CONTRACTOR shall provide assistance, instruments, labor and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required by the ENGINEER-IN-CHARGE.

4.12.2 All the tests that will be necessary in connection with the execution of the WORK

as decided by the ENGINEER-IN-CHARGE shall be carried out at the field testing laboratory of the ERDA by paying the charges as decided by the ERDA from time to time. In case of non-availability of testing facility with ERDA, the required test shall be carried out at the cost of the CONTRACTOR at Government or any other testing laboratory as directed by ENGINEER-IN-CHARGE.

4.12.3 If any tests are required to be carried out in conjunction with the WORK or

materials or workmanship not supplied by the CONTRACTOR, such tests shall be carried out by the CONTRACTOR as per instructions of ENGINEER-IN-CHARGE and cost of such tests shall be reimbursed by the ERDA. Bidder shall include in his offer the quality Assurance Program containing the overall quality management and procedures, which is required to be adhered to during the execution of contract.

101

After the award of the contract detailed quality assurance program to be followed for the execution of contract under various divisions of work will be mutually discussed and agreed to.

The Contractor shall establish document and maintain an effective quality assurance system as outlined in recognized codes.

Quality assurance System Plans/Procedures of the Contractor shall be furnished in

the form of a QA manual. This document should cover details of the personnel responsible for the quality Assurance, plans or procedures to be followed for quality control in respect of Design, engineering, Procurement, supply, Installation, Testing and Commissioning. The quality assurance system should indicate organizational approach for quality control and quality assurance of the construction activities, at all stages of work at site as well as at manufacturer’s works and dispatch of materials. ERDA/Consultant or their representative reserve the right to inspect/witness; review any or all stages of work at shop/site as deemed necessary for quality assurance.

4.13 SAMPLES FOR APPROVAL: The CONTRACTOR shall furnish to the ENGINEER-IN-CHARGE for approval, when

requested or if required by the specifications, adequate samples of all materials and finishes to be used in the WORK. Such samples shall be submitted before the WORK is commenced and in ample time to permit tests and examination thereof. All materials furnished and finishes applied in actual WORK shall be fully equal to the approved samples.

4.14 ACTION AND COMPENSATION IN CASE OF BAD WORK: If it shall appear to the ENGINEER-IN-CHARGE that any work has been executed

with unsound, imperfect or unskilled workmanship, or with materials of any inferior description, or that any materials or articles provided by the CONTRACTOR for the execution of the WORK are unsound, or of a quality inferior to that contracted for, or otherwise not in accordance with the CONTRACT, the CONTRACTOR shall on demand in writing from the ENGINEER-IN-CHARGE or his authorized representative specifying the WORK, materials or articles complained of notwithstanding that the same may have been inadvertently passed, certified and paid for, forthwith rectify or remove and reconstruct the WORK so specified and provide other proper and suitable materials or articles at his own cost and in the event of failure to do so within the period specified by the ENGINEER-IN-CHARGE in his demand aforesaid, the CONTRACTOR shall be liable to pay compensation at the rate of ten (10%) percent of the value of the whole WORK, while his failure to do so shall continue and in the case of any such failure the ENGINEER-IN-CHARGE may on expiry of notice period rectify or remove and re-execute the WORK or remove and replace with others, the materials or articles complained of to as the case may be at the risk and expense in all respects of the CONTRACTOR. The decision of the Engineer-in-Charge as to any question arising under this clause shall be final and conclusive.

4.15 SUSPENSION OF WORKS: Subject to the provisions of this clause, the CONTRACTOR shall, if ordered in

writing by the CONSULTANT/ENGINEER-IN-CHARGE, or his representative, temporarily suspend the WORKS or any part thereof for such period and such time as so ordered an shall not after receiving such written order, proceed with the WORK therein ordered to be suspended until, he shall have received a written order to proceed therewith. The CONTRACTOR shall not be entitled to claim compensation for any loss or damage sustained by him by reason of temporary suspension of the WORKS aforesaid. An extension of time for completion, corresponding with the delay caused by any such suspension of the WORKS as aforesaid will be granted to the CONTRACTOR should he apply for the same

102

provided that the suspension was not consequent to any default of failure on the part of the CONTRACTOR.

In case of suspensions of entire WORK, ordered in writing by

CONSULTANT/ENGINEER-IN-CHARGE, for a period of more than six months, the CONTRACTOR shall have the option to terminate the CONTRACT.

4.16 POSSESSION PRIOR TO COMPLETION: The ENGINEER-IN-CHARGE shall have the right to take possession of or use any

completed or partially completed WORK or part of the WORK. Such possession or use shall not be deemed to be an acceptance of any work completed in accordance with the CONTRACT agreement. If such prior possession or use by the ENGINEER-IN-CHARGE delays the progress of WORK, equitable adjustment in the time of completion will be made and the CONTRACT agreement shall be deemed to be modified accordingly.

4.17.0 TWENTY FOUR MONTHS PERIOD OF DEFECT LIABILITY FROM THE DATE OF

ISSUANCE OF FINAL CERTIFICATE: 4.17.1 The CONTRACTOR shall guarantee the WORK for a period of 24 months from the

date of issuance of Final Certificate. Any damage or defect that may arise or lie undiscovered at the time of issue of Completion Certificate, connected in any way with the equipment or materials supplied by him or in the workmanship, shall be rectified or replaced by the CONTRACTOR at his own expense as deemed necessary by the ENGINEER-IN-CHARGE or in default, the ENGINEER-IN-CHARGE may cause the same to be made good by other workmen and deduct expenses (of which the certificate of ENGINEER-IN-CHARGE shall be final) from any sums that may be then or at any time thereafter, become due to the CONTRACTOR or from his Security Deposit, or the proceeds of sale thereof or a sufficient part thereof.

If the Contractor fails to make good the defects noticed during the liability period,

the ERDA shall carryout such works and recover the actual cost incurred towards labor, supervision, materials, and consumable or otherwise plus (Hundred percent) over head from any pending bill/security deposit of the Contractor.

4.17.2 If the CONTRACTOR feels that any variation in WORK or in quality of materials or

proportions would be beneficial or necessary to fulfill the guarantees called for, he shall bring this to the notice of the ENGINEER-IN-CHARGE in writing.

If during the period of liability any portion of the WORK/equipment, is found

defective and is rectified/replaced, the period of liability or such equipment/portion of WORK shall be operative from the date such rectification/replacement are carried out and Contract Performance Guarantee shall be furnished separately for the extended period of liability for that portion of WORK/equipment only. Notwithstanding the above provisions the supplier's, guarantees/warrantees for the replaced equipment shall also be passed on to the ERDA.

4.17.3 CARE OF WORKS: From the commencement to completion of the WORK, the CONTRACTOR shall take

full responsibility for the care for all works including all temporary works and in case any damages, loss or injury shall happen to the WORK or to any part thereof or to any temporary works from any cause whatsoever, shall at his own cost repair and make good the same so that at completion the WORK shall be in good order and in conformity in every respects with the requirement of the contract and the ENGINEER-IN-Charge’s instructions.

4.17.4 DEFECTS PRIOR TO TAKING OVER:

103

If at any time, before the WORK is taken over, the ENGINEER-IN-CHARGE shall: a. Decide that any work done or materials used by the CONTRACTOR or by any SUB-

CONTRACTOR is defective or not in accordance with the CONTRACT, or that the works or any portion thereof are defective, or do not fulfill the requirements of CONTRACT (all such matters being hereinafter, called Defects' in this clause), and as soon as reasonably practicable, give to the CONTRACTOR notice in writing of the said decision, specifying particulars of the defects alleged to exist or to have occurred then the CONTRACTOR shall at his own expenses and with all speed replace or rectify the defects so specified. ERDA has the right to get a third party to rectify or replace the defective work or materials at the cost to the Contractor.”

b. In case the CONTRACTOR shall fail to do so, the ERDA may take, at the cost of the

CONTRACTOR, such steps as may in all circumstances, be reasonable to make good such defects. The expenditure so incurred by the ERDA will be recovered from the amount due to the CONTRACTOR. The decision of the ENGINEER-IN-CHARGE with regard to the amount to be recovered from the CONTRACTOR will be final and binding on the CONTRACTOR. As soon as the WORK have been completed in accordance with the CONTRACT (except in minor respects that do not affect their use for the purpose for which they are intended and except for maintenance thereof provided in clause 5.24.1 of General Conditions of Contract) and have passed the tests on completion, the ENGINEER-IN-CHARGE shall issue a certificate (hereinafter called Completion Certificate) in which he shall certify the date on which the WORK have been so completed and have passed the said tests and the ERDA shall be deemed to have taken over the WORK on the date so certified. If the WORK has been divided into various groups in the CONTRACT, the ERDA shall be entitled to take over any group or groups before the other or others and there upon the ENGINEER-IN-CHARGE shall issue a Completion Certificate which will, however, be for such group or groups so taken over only. In such an event if the group / section / part so taken over is related to the integrated system of the work, notwithstanding date of grant of Completion Certificate for group/section/part. The period of liability in respect of such group / section / part shall extend 24(Twenty-four) months from the date of issuance of final certificate.

4.17.5 DEFECTS AFTER TAKING OVER: In order that the CONTRACTOR could obtain a COMPLETION CERTIFICATE he shall

make good, with all possible speed, any defect arising from the defective materials supplied by the CONTRACTOR or workmanship or any act or omission of the CONTRACT or that may have been noticed or developed, after the works or groups of the works has been taken over, the period allowed for carrying out such WORK will be normally one month. If any defect be not remedied within a reasonable time, the ERDA may proceed to do the WORK at the Contractor’s risk and expense and deduct from the final bill such amount as may be decided by the ERDA. If by reason of any default on the part of the CONTRACTOR a COMPLETION CERTIFICATE has not been issued in respect of any portion of the WORK within one month after the date fixed by the CONTRACT for the completion of the WORK, the ERDA shall be at liberty to use the WORK or any portion thereof in respect of which a completion certificate has not been issued, provided that the WORK or the portion thereof so used as aforesaid shall be reasonably capable of being used and that the Contractor was afforded reasonable opportunity for completing these works for the issue of Completion Certificate.

“At the end of warranty period, the Contractor’s liability ceases except for latent

defect(s). The Contractor’s liability for latent defect(s) shall be limited to a period of ten (10) years from the end of warranty period. For the purpose of this Clause, the latent defect(s) shall be the defects inherently lying within the materials or

104

arising out of design deficiency which do not manifest themselves during the warranty period but later.”

4.18 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS: 4.18.1 If during the progress of the WORK, THE ERDA/CONSULTANT shall decide and

inform in writing to the CONTRACTOR, that the CONTRACTOR has manufactured any plant or part of the plant unsound or imperfect or has furnished plant inferior to the quality specified, the CONTRACTOR on receiving details of such defects or deficiencies shall at his own expenses within 7(seven) days of his receiving the notice, or otherwise within such time as may be reasonably necessary for making it good, proceed to alter, re-construct or remove such work and furnish fresh equipment up to the standards of the specifications, In case the CONTRACTOR fails to do so, ERDA may on giving the CONTRACTOR 7 (seven) days’ notice in writing of his intentions to do so, proceed to remove the portion of the WORK so complained of and at the cost of the CONTRACTOR perform all such works or furnish all such equipment provided that nothing in the clause shall be deemed to deprive the ERDA of or affect any rights under the CONTRACT, the ERDA may otherwise have in respect of such defects and deficiencies.

4.18.2 The Contractor’s full and extreme liability under this clause shall be satisfied by

the payments to the ERDA of the extra cost, of such replacements procured including erection/installation as provided for in the CONTRACT; such extra cost being the ascertained difference between the price paid by the ERDA for such replacements and the contract price portion for such defective plants and repayments of any sum paid by the ERDA to the CONTRACTOR in respect of such defective plant. Should the ERDA not so replace the defective plant the Contractor’s extreme liability under this clause shall be limited to their payment of all such sums paid by the ERDA under the CONTRACT for such defective plant. Notwithstanding anything contained herein, the defect liability period shall be extended for 24 months from the date of such repair and/or replacement.

4.19 DEFENSE OF SUITS: If any action in Court is brought against the ERDA or consultant or an officer or

agent of the ERDA, for the failure, omission or neglect on the part of the CONTRACTOR to perform any acts, matters, convenience or things under the CONTRACT, or damage or injury caused by the alleged omission or negligence on the part of the CONTRACTOR, his agents, representatives or his SUB-Contractor’s, or in connection with any claim based on lawful demands of SUB-Contractor’s workmen suppliers or employees, the CONTRACTOR, shall in such cases indemnify and keep the ERDA, and consultant and/or their representatives fully indemnified on arm length basis without any limitation of liability and shall hold harmless from all losses, damages, expenses or decrees arising out of such action.

4.20 CONSTRUCTION AIDS, EQUIPMENTS, TOOLS & TACKLES: 4.20.1 The CONTRACTOR shall be solely responsible for making available for executing

the WORK, all requisite CONSTRUCTION EQUIPMENTS, special aids, barges, cranes and the like, all tools, tackles and testing equipment and appliances, including imports of such equipment etc. as required.

SECTION - V

TAXES AND INSURANCE 5.0 TAXES, DUTIES, OCTROI ETC.: 5.1 The contract price shall be inclusive of all taxes, duties, levies, cess and any other

charges leviable , including tax to be deducted at source,

105

The Contract Price shall be adjusted to take into account any increase or decrease in cost resulting from any change in taxes, duties, levies from the last date of submission of the Tender to the completion date including the date of the extended period of Contract unless a contrary provision exists in Special Conditions of Contract

5.2 INSURANCE: 5.2.1 GENERAL: The CONTRACTOR shall at his own expense arrange secure and maintain insurance

with reputable insurance companies to the satisfaction of ERDA as mentioned in NIT however following are the minimum requirement.

i) EMPLOYEES STATE INSURANCE ACT/WC: The CONTRACTOR agrees to and does hereby accept full and exclusive liability for

the compliance with all obligations imposed by the Employee State Insurance Act 1948 /WC Act and the CONTRACTOR further agrees to defend, indemnify and hold ERDA harmless for any liability or penalty which may be imposed by the Central, State or local authority by reason of any asserted violation by the CONTRACTOR or SUB-CONTRACTOR of the Employees’ State Insurance Act, 1948/WC Act , and also from all claims, suits or proceeding that may be brought against ERDA arising under, growing out of or by reasons of the work provided for by this CONTRACTOR whether brought by employees of the CONTRACTOR, by third parties or by Central or State Govt. authority or any political sub-division thereof.

The CONTRACTOR agrees to fill in with the employee’s state insurance

corporation, the declaration forms and all forms which may be required in respect of the CONTRACTOR’S or SUB-CONTRACTOR’S employees, who are employed in the WORK provided for or those covered by ESI/WC Act from time to time under the Agreement. The CONTRACTOR shall deduct and secure the agreement of the SUB-CONTRACTOR to deduct the employee’s contribution as per the first schedule of the Employee’s State Insurance Act from wages and affix the employees’ contribution card at wages payment intervals. The CONTRACTOR shall remit and secure the agreement of the SUB-CONTRACTOR to remit to the State Bank of India, Employee’s State Insurance Corporation Account, and the employee’s contribution as required by the Act. The CONTRACTOR agrees to maintain all cards and records as required under the act in respect of employees and payments and the CONTRACTOR shall secure the agreement of the SUB-CONTRACTOR to maintain such records. Any expenses incurred for the contributions, making contributions or maintaining records shall be to the CONTRACTOR’S or SUB-CONTRACTOR’S account. ERDA shall retain such sum as may be necessary from the total VALUE OF CONTRACT until the CONTRACTOR shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948/ WC Act, have been paid. This will be pending on the CONTRACTOR when the ESI/WC Act is extended to the place of work.

ii) WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE: Insurance shall be affected for all the CONTRACTOR’S employees engaged in the

performance of this CONTRACT. If any of the work is sublet, the CONTRACTOR shall require the SUBCONTRACTOR to provide workman’s compensation and employer’s liability insurance for the latter’s employees if such employees are not covered under the CONTRACTOR’S Insurance.

iii) ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATIONS OR BY THE

ERDA:

106

The CONTRACTOR shall also carry and maintain any and all other insurance(s) which he may be required under any law or regulation from time to time without any extra cost to the ERDA. He shall also carry and maintain any other insurance, which may be required by the ERDA.

iv) ACCIDENT OR INJURY TO WORKMEN: The ERDA shall not be liable for or in respect of any damages or compensation

payable at law in respect or in consequence of any accident or injury to any workman or other person in the employment of the CONTRACTOR or any SUB-CONTRACTOR save and except an accident or injury resulting from any act or default of ERDA, his agents or servants and the CONTRACTOR shall indemnify an keep indemnified the ERDA against all such damages and compensation (save and except and aforesaid) and against all claims, demands, proceeding, costs, charges and expenses, whatsoever in respect or in relation thereto.

v) TRANSIT INSURANCE: In respect of all items to be transported by the CONTRACTOR to the SITE of WORK,

the cost of transit insurance should be borne by the CONTRACTOR and the quoted price shall be inclusive of this cost.

5.5 DAMAGE TO PROPERTY OR TO ANY PERSON OR ANY THIRD PARTY:

i) The CONTRACTOR shall be responsible for making good to the satisfaction of the ERDA any loss or any damage to structures and properties belonging to the ERDA or being executed or procured of being procured by the ERDA or of other Agencies within the premises of all the work of the ERDA, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the CONTRACTOR, his employees, agents, representatives or SUB-CONTRACTOR’S.

ii) The CONTRACTOR shall take sufficient care in moving his plants,

equipment and materials from one place to another so that they do not cause any damage to any person or to the property of the ERDA or any third party including overhead and underground cables and in the event of any damage resulting to the property of the ERDA or of a third party during the movement of the aforesaid plant, equipment or materials the cost of such damages including eventual loss of production, operation or services in any plant or establishment as estimated by the ERDA or ascertained or demanded by the third party shall be borne by the CONTRACTOR. Third party liability risk shall be Rupees Two Lakhs for single accident and limited to Rupees Ten Lakhs.

iii) The CONTRACTOR shall indemnify and keeps the ERDA harmless of all

claims for damage to property other than ERDA property arising under or by reason of this agreement, if such claims result from the fault and/or negligence or willful acts or omission of the CONTRACTOR, his employees, agents, representative of SUB-CONTRACTOR.

iv) The CONTRACTOR should consider within his quoted rates, the Third Party

Liability insurance to the following limits. a) Max. Damage payable in the Rs. 2, 00,000/-(Rupees event of single

accident. two lakhs only). b) Total sum payable in the Rs. 10, 00,000/-(Rupees course of entire contract

period. Ten Lakhs only).When each premium has been paid, the contractor shall submit copy of receipts to ERDA.

107

SECTION-VI LABOUR LAWS AND ARBITRATION

6.0 LABOUR LAWS: i) No labor below the age of 18 (eighteen) years shall be employed at the site.

The Contractor shall provide following documents to ERDA & comply with followings:

a. Copy of PF Registration b. Copy of Professional Tax Registration c. WC Policy for the worker to be working on site mentioning site or

mentioning ERDA as principal employer. d. Contractor shall apply for license for the work at ERDA’s site under the

Contract Labor (R&A) Act, 1970 if he deploys 10 or more workers and deposit a copy of license to ERDA.

e. ERDA shall include the contractor in application for Registration of Establishment under the Section 7 of the Contract Labor (R&A) Act, 1970 with relevant details.

f. PF Nomination form shall be filled for all the contract workers before they start work.

g. The name of contractor & the relevant details shall be included in the application for Registration under the Building and Construction Worker’s Act 1996.

h. The Contactor will comply with all provisions of the under the Building and Other Construction Worker’s Act 1996 including all safety related compliance under the said Act.

It is further stated that the payment of wages and other benefits to the employees of Contractor shall be exclusive responsibility of Contractor and Contractor shall ensure that they are paid regularly and punctually before the expiry of such period as may be prescribed, and that all statutory requirements in connection with such payment are complied with. In case the Contractor fails to make payment of wages within the prescribed period or makes short payment, then ERDA shall be within his right to recover the amount of wages to be paid to the Contractor’s workmen/employees from the Contractor either by deduction from any amount payable to the Contractor under any contract or as a debt payable by the Contractor.

ii) The CONTRACTOR shall not pay less than what is provided under law to laborers

engaged by him on the work. iii) The CONTRACTOR shall at his expense comply with all labor laws and keep ERDA

indemnified in respect thereof. iv) The CONTRACTOR shall pay equal wages for men and women in accordance with

applicable labor laws. v) If the CONTRACTOR is covered under the CONTRACT labor (Regulation and

Abolition) Act, he shall obtain a license from licensing authority (i.e. office of the labor commissioner) by payment of necessary prescribed fee and the deposit, if any, before starting the work under the CONTRACT. Such fee/deposit shall be borne by the CONTRACTOR.

vi) The Contractor’s Labor shall have no privity with ERDA nor any Employer-Employee

relationship with ERDA nor shall ERDA be construed as Principal Employer vis-à-vis

108

such Contractor’s Labor for whom the Principal Employer for purposes of Contract Labor (Abolition & Regulation) Act shall be the Contractor.

vii) The CONTRACTOR shall employ labor in sufficient numbers either directly or

through SUB-Contractors to maintain the required rate of progress and of quality to ensure workmanship of the degree specified in the CONTRACT and to the satisfaction of the Engineer-in-Charge.

viii) The CONTRACTOR shall furnish to the Engineer-in-Charge the distribution return of

the number and description, by trades of the work people employed on the works. The CONTRACTOR shall also submit on the 7th and 22nd of every month to the ENGINEER-IN-CHARGE a true statement showing in respect of the second half of the preceding month and the first half of the current month (1) the accidents that occurred during the said fortnight showing the circumstances under which they happened and the extent of damage and injury caused by them and (2) the number of female workers who have been allowed Maternity Benefit as provided in the Maternity Benefit Act 1961 or Rules made there under and the amount paid to them.

ix) The CONTRACTOR shall comply with the provisions of the payment of Wages Act

1936, Minimum Wages Act 1948, Employers Liability Act 1938, Workmen’s Compensation Act 1961 and CONTRACT Labor Regulation and Abolition Act 1970, employment of Children Act 1938 or any modifications thereof or any other law relating thereto and rules made there under from time to time.

x) The ENGINEER-IN-CHARGE shall on a report having been made by an Inspecting

officer as defined in CONTRACT Labor ((Regulation and Abolition) Act 1970 have the power to deduct from the money due to the CONTRACTOR any sum required or estimated to be required for making good the loss suffered by a Worker or Workers by reason of non-fulfillment of the Conditions of the CONTRACT for the benefit of workers, non-payment of wages or of deductions made from his or their wages which are not justified by the terms of the CONTRACT or non-observance of the said regulations.

xi) The CONTRACTOR shall indemnify the ERDA against any payments to be made

under and for the observance of the provisions of the aforesaid Acts without prejudice to his right to obtain indemnity from his SUB-Contractors. In the event of the CONTRACTOR committing a default or breach of any of the provisions of the aforesaid Acts as amended from time to time, of furnishing any information or submitting or filling and Form/Register/Slip under the provisions of these Acts which is materially incorrect then on the report of the inspecting Officers, the CONTRACTOR shall without prejudice to any other liability pay to the ERDA a sum not exceeding Rs. 5,000 as liquidated damages for every default, breach or furnishing, making, submitting, filling materially incorrect statement as may be fixed by the Engineer-in-Charge and in the event of the Contractor’s default continuing in this respect, the liquidated damages may be enhanced to Rs. 10,000 per day for each day of default subject to a maximum of one percent of the estimated cost of the works put to tender.

The ENGINEER-IN-CHARGE shall deduct such amount from bills or security deposit

of the CONTRACTOR and credit the same to the Welfare Fund constituted under these acts. The decision of the ENGINEER-IN-CHARGE in this respect shall be final and binding.

xii) Notwithstanding anything to the contrary contained in this Contract, the Contractor

will be liable for compliance with all applicable labor laws and regulations. Whenever called upon by ERDA, the Contractor shall furnish documentary proof of compliance of Acts/Rules/Regulation/Orders specified in above mentioned clauses, failing which ERDA shall have the right to not to pay any due, terminate

109

this contract without any notice and impose fine of a reasonable amount to be decided by ERDA.

6.1 IMPLEMENTATION OF APPRENTICES ACT, 1961/PROVIDENT FUND ACT: 6.1.1 The CONTRACTOR shall comply with the provisions of the Apprentices Act, 1961

and the Rules and Orders issued there under from time to time. If he fails to do so, his failure will be a breach of the CONTRACT and the ENGINEER-IN-CHARGE may, at his discretion, cancel the CONTRACT. The CONTRACTOR shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the Act.

6.1.2 The Contractor should strictly comply with the provisions of the Employees

Provident Fund Act. It is to be noted that the subject contract would be awarded only to those agencies that have fulfilled the following requirements:

a) Obtain License under Contract Labor (Abolition and Regulation) Act 1970 and

submitted to CONSULTANT/ENGINEER IN CHARGE. b) P.F. Registration Number allotted to them by Regional Provident Fund

Commissioner and submitted to CONSULTANT/ENGINEER IN CHARGE. c) The agencies should promptly deposit P.F. deduction of the eligible contract

employees plus the employer’s contribution to the R.P.F.C. For this purpose agency must submit a certificate in their bill that PF amount has been deducted from the eligible employees and along with employers contribution has been deposited with R.P.F.C. In support of this, the agency must furnish the challan/receipt for the payment to R.P.F.C. for the earlier months.

d) If the certificate and the challan/receipt referred to in Clause 8.1.2c above are

not furnished, the Finance and Accounts Dept. of the ERDA will deduct 16% (Sixteen Percent) of the amount of the Contractor’s bill and retain it as deposits may only be refunded to the Contractor on production of the challan/receipt.

6.2 THE CONTRACTOR TO INDEMNIFY ERDA:

i) The CONTRACTOR shall indemnify ERDA and every member, office and employee

of the ERDA, also the ENGINEER-IN-CHARGE and his staff against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the matters referred to in Clause 01 and elsewhere and all actions, proceedings, claims, demands, costs and expenses which may be made against the ERDA for or in respect of or arising out of any failure by the CONTRACTOR in the performance of his obligations under the CONTRACT Documents. The ERDA shall not be liable for or in respect of any demand or compensation payable by law in respect or in consequence of any accident or injury to any workmen or other person. In the employment of the CONTRACTOR or his SUB-CONTRACTOR the CONTRACTOR shall indemnify and keep indemnified the ERDA against all such damages and compensations and against all claims, damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

ii PAYMENT OF CLAIMS AND DAMAGES: Should the ERDA have to pay any money in respect of such claims or demands as

aforesaid the amount so paid and the costs incurred by the ERDA shall be charged to and paid by the CONTRACTOR and the CONTRACTOR shall not be at liberty to dispute or question the right of the ERDA to make such payments notwithstanding the same may have been made without the consent or authority or in law or otherwise to the contrary.

110

iii) In every case in which by virtue of the provisions of Section 12,Sub-section (i) of workmen’s compensation Act, 1923 or other applicable provision of Workmen Compensation Act or any other Act, ERDA is obliged to pay compensation to a workman employed by the CONTRACTOR in execution of the work, the ERDA will recover from the CONTRACTOR the amount of the compensation so paid, and without prejudice to the rights of the ERDA under Section 12,Sub-section (2) of the said act, the ERDA shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the CONTRACTOR whether under this CONTRACT or otherwise. The ERDA shall not be bound to contest any claim made under Section 12, Sub-section (i) of the said act, except on the written request of the CONTRACTOR and upon his giving to the ERDA full security for all costs for which the ERDA might become liable in consequence of contesting such claim.

6.3 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS: In respect of all labor directly or indirectly employed in the works for the

performance of the Contractor’s part of this agreement, the CONTRACTOR shall comply with or cause to be complied with all the rules and regulations of the local sanitary and other authorities or as framed by the ERDA from time to time for the protection of health and sanitary arrangements for all workers.

The CONTRACTOR shall ensure all amenities such as electricity, water and other

sanitary and health arrangements for all his employees. 6.4 DISPUTE RESOLUTION:

6.4.1 (a) All disputes and differences of any kind whatsoever arising out of or in connection

with the Tender Documents or the carrying out of the works (whether during the progress of the works or after their completion or whether before or after determination, abandonment or breach of the contract) shall be referred to and settled by a person agreeable to both parties and this person shall be resident of Vadodara, Gujarat with 15 years of experience in construction business (the “Consultant”).

(b) The Consultant shall state his decision in writing, in the form of a final

certificate or otherwise, within 7 days of the dispute or difference being referred to him.

6.4.2 (a) If either the ERDA or the Contractor are dissatisfied with the decision of the

Consultant, or the Consultant fails to issue such decision within [7] days of the dispute or difference being referred to him, the dispute or difference shall be referred to arbitration by a single arbitrator, who shall be a fellow of the Indian Institute of Architecture.

(b) If the Contractor and the ERDA fail to agree upon a single arbitrator within 14

days of either of them notifying the other of its intention to submit to arbitration, then the dispute shall be referred to a panel of three arbitrators, with each appointing one arbitrator and the arbitrators so appointed jointly nominating a third presiding arbitrator. All three such arbitrators shall be fellows of the Indian Institute of Architecture.

(c) The arbitral tribunal shall have the power to decide upon any dispute or

difference, including but not limited to those in connection with the validity, interpretation, implementation or alleged material breach of any provision of this Contract, and the questions as to whether the termination of this Contract has been legitimate.

(d) The place of arbitration shall be Vadodara. The arbitration proceedings shall be

governed by the Arbitration and Conciliation Act, 1996 and shall be conducted in

111

the English language. The arbitrator shall also decide on the costs of the arbitration proceedings.

(e) The arbitrator's award shall be substantiated in writing and the Contractor and

the ERDA shall submit to the arbitral tribunal's award which shall be enforceable in any competent court of law.

6.5 JURISDICTION: Subject to the provision of clause 6.4 above the CONTRACT shall be governed by

and construed according to the laws in force in INDIA. The CONTRACTOR hereby submits to the jurisdiction of the Courts situated at VADODARA for the purposes of disputes, actions and proceedings arising out the CONTRACT and the courts at VADODARA only will have the jurisdiction to hear and decide such disputes, actions and proceedings.

SECTION-VII ERDA HSE Requirements

1. Contractor / sub-contractor shall depute a site HSE officer on regular basis, who shall be

responsible to implement and comply with the HSE requirements as set forth in this document. HSE Officer shall be science / engineering qualified & shall have suitable experience in Construction HSE area.

2. Contractor / sub-contractor shall comply with all the applicable Indian HSE legislations and specifically to, Building & Other Construction Workers’ (Regulation of Employment and Conditions of Service) Rules, 1998.

3. Contractor / sub-contractor shall also comply 100 % with the SP 70 – 2001 – Handbook on Construction Safety Practices, published by Bureau of Indian Standards.

4. Contractor / sub-contractor shall comply 100 % with IS 7205 – 1974 – Safety Code for Erection of Structural Steelwork.

5. Safety shoes (with steel toe / fibre toe), helmets (hard hat), safety spectacles & safety jacket / vest (with reflective strip) shall be the minimum Personal Protective Equipment (PPE) requirement for all employees working at project site. Requirement of other PPEs shall be decided upon by ERDA HSE department based upon the type of work. All PPEs shall be at least ISI marked. Safety helmet shall be of Yellow colour only. Safety jacket / vest shall be of Orange colour only.

6. Diesel Generating (DG) set if to be used for illumination / other electrical work, shall comply with the Central Pollution Control Board (CPCB) guidelines for Noise Control. Flue gas exhaust shall have muffler / silencer installed. DG Set shall be enclosed for noise control as required by CPCB rules.

7. Load test certificate of the Crane / Hydra shall be submitted to the ERDA HSE / Project department before use.

8. Load test certificate of the lifting tackles (wire ropes slings, synthetic material slings, chain slings, D – shackles, etc.) shall be submitted to the ERDA HSE / Project department before use.

9. Crane / Hydra shall have safety latch in the lifting hooks. 10. Crane / Hydra operator should have valid licence as required under the Motor Vehicle Act

and Rules. 11. Crane / Hydra shall have working reverse horn and reverse flash light. 12. Crane / Hydra shall have boom load indicator displayed inside the vehicle.

112

13. Scaffolding shall be made in accordance with the IS – 3696 (part – 1) – 1987 – Safety Code for Scaffolds & Ladders.

14. Ladders shall be in accordance with the IS – 3696 (part – 2) – 1987 – Safety Code for Scaffolds & Ladders.

15. Safe practices of Material Storage shall be followed. IS Code – 7969 – 1975 – Safety Code for Handling & Storage of Building Material shall be followed.

16. Working at height (more than 2 meters) for the purpose of erecting columns / girders / steel structures shall be done only using Man Lifting Cage / Basket. Any person shall not work at height (more than 2 meters), in any case, without using man lifting cage / basket.

17. Man lifting cage / basket shall be load tested as per the load rating by competent person (as defined under Gujarat Factories Rules). No more than 2 people shall work inside the man lifting cage / basket at any given point of time. Load Test Certificate shall be submitted to ERDA before use.

18. Man lifting cage shall have toe guard, mid rail and top rail on all 4 sides, wherein 3 sides shall be having fixed type guard rails and remaining 1 side shall have folding type guard rails (for entry & exit of the people). The cage / basket shall be yellow painted. Maximum working load for the cage / basket shall be written on the cage / basket.

19. Person while working inside the man lifting cage / basket shall use full body double lanyard harness having shock absorber facility. This harness should be ANSI / EN approved (Certificate required). The harness shall have scaffolding type hook. Person shall anchorage the harness at the crane / hydra hook (while in the cage / basket) and not to the cage / basket.

20. For work activity of installing roof sheets, person shall access the top of the steel structures, only using man lifting cage / basket or cage ladder (to be fixed on the vertical columns). Person shall use full body double lanyard harness having shock absorber facility while using man lifting cage / basket or cage ladder.

21. Horizontal lifelines (ANSI / EN approved – Certificate required) shall be used while roof sheet installation work. Harness shall be fixed up with this lifeline while working at the top. Horizontal lifelines shall be fixed up and removed to / from the steel structures only using lifting man cage / basket. Horizontal lifelines shall be fixed to the steel structures only using d – shackles.

22. Safety nets (ANSI / EN approved – Certificate required) shall be used as 2nd line of safety defence (below the work activity area) for preventing fall of person / material from top onto the ground. Safety nets shall be fixed up and removed to / from the steel structures only using lifting man cage / basket. Nets shall extend 8 feet beyond the edge of the work surface where employees are exposed and shall be installed as close under the work surface as practical but in no case more than 25 feet below such work surface. Nets shall be hung with sufficient clearance to prevent user's contact with the surfaces or structures below. Nets shall be fixed using d – shackles only. Hot work shall not be done above the area where safety nets are fixed.

23. Effective Rescue System / Equipment shall be in place, given the condition if any person falls from height and is protected in air because of harness and / or safety nets.

24. No height work shall be done for steel structure erecting and / or roof sheet installation work before sunrise and after sunset (in dark hours).

25. Training on use of harness, safety nets, and horizontal lifelines shall be arranged for all the employees before starting the project. Training shall be documented and submitted to ERDA before start of the work at site.

26. Painting of the steel structures shall be done at ground level only. No major painting work shall be allowed at height.

27. Shifting of the steel structure shall be done in safe manner using appropriate lifting tackles and guiding rope.

113

28. If the Contractor fails in providing safe working environment as per requirements set here forth, or continues the work even after being instructed to stop work by the ERDA Personnel, the Contractor shall be liable to promptly pay to ERDA, compensation at the rate of Rs. 5,000/- per day or per occurrence or part thereof till the requirements / instructions are complied with and so certified by the ERDA personnel. However, in case of accident taking place causing injury to any individual, the provisions contained in Sr. No. 119 shall also apply in addition to compensation mentioned in this section.

29. If the Contractor does not take all safety precautions and / or fails to comply with the Safety Rules / Statutory / Legal requirement or under the applicable law for the safety of the equipment and plant and for the safety of personnel and does not prevent injury to his own employees or employees of other Contractors or ERDA’s employees or any other person who are at project site or adjacent thereto, the Contractor shall be responsible for payment of compensation to ERDA as per the following schedule:-

The compensation mentioned above shall be in addition to the compensation payable to the workmen / employees under the relevant provisions of the Workmen's Compensation Act and rules framed there under or any other applicable law as applicable from time to time. In case ERDA is made to pay such compensation then the Contractor is liable to reimburse ERDA such amount in addition to the compensation indicated above.

114

Annexure IX

115

TENDER DRAWINGS AND ANNEXURES

Tender Drawings

Sr. no. Title Drawing no

1 Schematic Line Diagram of

Distribution at ERDA

I

2 Electricity Bill II

3 Solar System Layout of Ten

Building

III

4 Estimated Area of Roof top of

Ten buildings

Table I

116

Drawing I – Schematic Line Diagram of Distribution at ERDA

117

Drawing II – Electricity bill of ERDA

118

Drawing III – layout of buildings of ERDA

119

Table I - Estimated Area of Roof top of Ten buildings

Sr. No Building L, ft B, ft Area Sq.ft.

Solar power plant in kWp

1 Silver Jubilee 50 19 950 9.5

50 19 950 9.5

18 24 432 4.3

10 112 1120 11.2

2 Material Handling (MTS) 204 52 10608 85

3 Short Circuit - 1 52 34 1768 17

47 57 2679 26

13 54 702 7

21 50 1050 10

4 Short Circuit - 2 91 37 3367 33

96 17 1632 16

5 Canteen 33 36 1188

6 Bank Terrace 20 17 340 3

7 Appliance Building 53 42 2226 22

26 23 598 6

19.8 42 831.6 8

8 Seismic Lab 37 33 1221 10

9 COE building 55 34 1870 18

31 63 1953 19

10 Store 139 44 6116 61

11 Product Lab 115 46 5290 124.5

66 36 2376

Total capacity of solar power

500