tender document for annual contract for maintenance ... · tender document for annual contract for...

BALCO COMMERCIAL ANNUAL CONTRACT FOR MISCELLANEOUS WORK AT BOCLO AT BALCO of 26 AUGUST 2015

TENDER DOCUMENT FOR ANNUAL CONTRACT FOR

MAINTENANCE, FABRICATION, MANPOWER SUPPLY & VEHICLE HIRING AT BALCO

TENDER DOCUMENT -BALCO/COMM/CONTRACT/ ANNUAL RATE CONTRACT FOR MISC WORK AT BALCO

PLANT - 2017 BIDS SHALL REACH US WITHIN 07 DAYS OF THIS ADVERTISEMENT

Head Commercial Bharat Aluminium Company Ltd. Commercial Office Admin Building BALCO NAGAR Korba – 495684 E-mail: [email protected]


INDEX

1. Instruction to the Bidder

2. Offer Letter

3. Scope of Work

4. Special conditions of contract

5. Man power requirement

6. Contract Performance Score Card

7. Bill of quantities

8. Contract Period

9. Payment Terms

10. General Terms & Condition 11. Price Format


1. INSTRUCTION OF BIDDERS Vedanta Resources plc (“Vedanta”) is a LSE listed FTSE 100 Company with a market cap including that of its listed subsidiaries of about $ 50 billion. We operate across the following core business sectors: Zinc-Lead-Silver, Copper, Aluminum, Iron Ore and Energy, with operation located in geographies spanning India, Australia, UAE, Zambia, South Africa, Namibia and Ireland. Over the past 5 years the group has displayed exemplary appetite for organic and inorganic growth-with an industry leading organic growth program of $ 20 billion nearing completion. Bharat Aluminium Company Limited (BALCO), a Member of Vedanta India is a fully integrated Aluminium producer with an installed capacity of 245 ktpa aluminium and 810 MW of power. We are currently implementing expansion projects, which includes a 650 ktpa capacity Aluminium smelter (1st phase 3.25 ktpa) and 1200 MW Power Plant. With the completion of these projects, BALCO will have a total installed metal capacity of 1 mtpa and 2010 MW of power. Our metal business currently produces 75 ktpa rolled products & 200 ktpa wire rods & with completion of 1st phase metal expansion, rolled products & wire rods capacity shall increase to 80 ktpa & 500 ktpa respectively. Our businesses also include a coal mines and operating Bauxite mines. What BALCO is looking forward with this contract:

High Level of Service quality. 100% adherence to all the deliverables. Zero accidents environment. 100% reporting of all the near miss incidents and corrective measures for all

to ensure no accident due to the unsafe conditions. Increased availability of all the equipments and the total system to ensure

better efficiency and higher levels of productivity. Ensuring higher productivity per man hour by introducing better Operating

Procedures. Introduction of innovative ideas which can save in terms of time or money.


Information / Credential of Service Providers / Bidder The following information is Compulsory and should be furnished completed in all aspects along with your offer.

1. Brief history of organization, along with organization chart, mentioning the Name, Designation & Tel.Nos of the contact persons in your company holding all key positions.

2. Client list, with copies Contracts of your Top 5 clients.

3. Banker’s name and your Company’s annual audited report / Balance Sheet for last 2 years.

4. The details of Machinery and Equipment available with you which are in working condition are to be furnished.

5. If the space provided in the registration form is not sufficient, please attach separate

Sheets and give Annexure reference number on the attached sheet. 6. Registration Details

a. Registration No. and date

(Kindly attach a photocopy of registration certificate)

b. Membership to any body

c. Any other Statutory Registration. d. Registration details with taxation authorities:

i) Permanent Income Tax A/c No.

ii) Service tax Registration


2) FORMAT FOR OFFER LETTER To, Head Commercial Contract Cell Bharat Aluminium Company Ltd. Commercial Office Admin Building BALCO NAGAR Korba – 495684 Offer reference N.: /…………..dt. ……….2017 Sir, 1. We hereby undertake to perform the scope of work as defined in the condition of Bharat Aluminium Co. Ltd., Tender Ref no: , dated . .2017 at the prices and within the period stated in the attached schedules & in conformity with all the conditions are included therein. 2. This offer is valid for a minimum period of 90 days. 3. We agree that any Contract placed as result of this offer will be in accordance with the terms & conditions in the said offer. We declare that any other terms or conditions of the contract or any general reservations which may be printed on any correspondence of documents emanating from us in connection with tender shall not form part of any resulting contract unless specifically agreed to by BALCO and included in this contract. 4. We also enclose herewith the following documents: Schedule of compliance with Acceptance of contract conditions. Schedule of prices (Price Formats to be completed) The offer should contain all the details like Service Tax Reg. No. etc. Documents required by BALCO as mentioned in “Instructions to Bidders”. M/s (Name and Address of the Company) Signature of the authorized Signatories of the company.


3) SCOPE OF WORK ANNUAL CONTRACT FOR MAINTENANCE, FABRICATION, MANPOWER SUPPLY & VEHICLE HIRING AT BALCO

Sl.No. ITEM UOM 1 Fabrication Ground MT 2 Fabrication Height MT 3 USW Manday 4 SSW Manday 5 SW Manday 6 Welder Manday 7 Cutter Fitter Manday 8 Rigger Manday 9 Hydra General Shift with Operator Month

10 Hydra 3 Shift with Operator Month 11 Pickup General Shift with Operator Month 12 Pickup 3 Shift with Operator Month 13 Scaff Holding M3 14 Material Shifting including Loading & Unloading MT 15 Material Shifting including Loading & Unloading MT 16 Scrap Shifting including Loading & Unloading MT

CONTRACTOR PERFORMANCE SCORE CARD Sl. No. Sub Parameter Critical evaluation Points

1 If strike or disruption happens once Zero Score Else full score

5

2 Action taken by Contractors Supervisors for Completion of Planned Jobs/Offline jobs e.g. Repair and Overhauling of Gearbox Motor etc. For Operations Contract Schedule of House Keeping/Storgae/Inspection to be considered

Based upon job Completion on prorata basis as per the agreed timelines.

2

3 Communication meets conducted by Contractor Site In-charge with its team for timely resolution of grievances Asset Optimization Safety 5S Skill Matrix Labor liabilities KPIs of Maintenance.

Full score for100 % compliance else zero. MOM to be submitted as proof of Communication

2


4 PM Task list Scheduled Checklist compliance for Equipment’s/Machinery/ Vehicle as per requirement. For Operations Contract limited to Lifting Tools tackles Hydra etc.

Full score if check list is followed and submitted on same day as per Schedule to Engineer Incharge else zero

2

5 Daily MIS Report in requisite Format for Manpower Deployment Safety Audits 5 Min talk Consumables Stock Tools Tackles Status. Visual Display of KPI s

MIS to be Circulated on Daily basis & Visual Display of KPI s to be maintained any deviation shall result in zero marks for that month.

2

6 Discipline and Punctuality of team Deployment of Manpower and Start of Job within 15 minutes of Duty hours start.

Employees shall report in Duty hours as per Balco norms. Absentiesm Leave without intimation shall be controlled by Contractor Scoring to be done on Sample basis auditing and Closed loop feedback by Engineer In-charge full marks for 100 % compliance else zero.

2

7 Organogram exists having clear identification about 1st line second line command and general shift and shift supervision.

No vacancy should exist forany position in Ornogram for more than a month. Full score if deployment is as per Ornogram else 0. Also zero in case Vacancy exists more than a month.

1


8 Prompt payment Safety PPE s Uniform Issue along with all Labour liabilities e.g PF ESI as per agreed schedule to be done by Contractor

Any deviation in Payment/Uniform issue/Safety PPE issue as per agreed scheduled will result in zero marks or else Full marks

4

Total:20 9 Completion of job within stipulated time.

Shut down planned job and PM to be completed within target time. Activity wise drill down of the job with adequate timeline.

Timely completion of job within a target time. Full marks else zero

5

10 Independent process handling or breakdown handling

Prorata basis on close loop feedback from Balco site in-charge

5

11 Supporting Programmed .E.g. Lubrication compliance versus actual done. CBM actual versus planned. Full Marks in case of Operations Contract

Prorata on adherence to planning 80 to 100%. Else zero

5

12 Six Monthly Skill Matrix evaluation to be Conducted for all Employees. Skill development plan including Training and up-gradation of technical knowledge of Contractors team to be done based upon assessment.

Score 5 Adherence to skill development plan is 95%plus

5

Total:20 Sub Parameter Criteria Eval Weightage

13 Involvement of Contractors team in Root Cause Analysis /Accident Investigation and Problem Solving

Full marks if RCA is submitted and known to all technicians against the Criteria applicable in SBU or else zero

2

14 Improvement Initiative. Acceptance and active participation to new improvement initiative/project.

50% marks for implementation of initiative and 50% marks if tangible benefit /gain come out

3


15 Involvement of Workers in Quality Circle & War room Meetings.

2 Marks if 25percent of the contract manpower are involved in Quality Circles

3

16 Rewards and Recognition Scheme for Employees

Every month at least one employee has to be identified as Employee of the Month

2


17 As per the Contractor safety score card. Score of Contactor safety Scorecard to be converted in Scale of 10

10


18 Equipment Availability / Deliverables Throughput

Prorata basis on contract deliverable as per Contract terms

25

19 Deployment of Manpower If deployment of manpower is greater than 95% of required on daily basis then full marks else zero. Or else as per Contract

5

20 Availability of necessary tools tackles as per contract annex.

Full mark if as per contract or else 0To be cross checked by Engineer In charge

5

21 Availability of Consumables as per contract annex.

Full mark if as per contract or else 0 To be cross checked by Engineer In charge

5


(C) BALCO'S GENERAL TERMS & CONDITIONS OF CONTRACT WILL FORM AN INTEGRAL PART OF THIS TENDER SPECIFICATION STATUTORY COMPLIANCE:

1. Payment of minimum wages (notified by labour Department) to laborers by 7th working day of each month in the presence of HR representative & give copy of muster roll in form xviii to HR department for certification.

2. Invariably inform HR department before making the wage payment. 3. Deduction of PF @ 12% even for one days attendance and deposit of the

same adding equal employer subscription and submit copy of challan with HR by 15th day of each month.

4. Distribution of wage slips to the laborers at the time of disbursement of wages.

5. Distribution of employment card to the labourers at the start of the contract. 6. Obtain labour license against each work order and cover all labourers under

ESI. Also obtain safety clearance from safety officer of the Company. This is a pre-condition for issue of labour permission

7. Maintain all registers in the prescribed formats as per the Contract Labour (Regulation & Abolition) Act, 1970 and submit them quarterly to HR Department of the Company for verification.

8. Payment of bonus @ 8.33% of the gross wage to all labourers on the rolls before Deepwali and provide a copy of proof to HR Department of the Company.

9. Retrenchment benefit: As per the provisions of the Industrial 10. Disputes Act, 1947. 15 days wages (last wage drawn) to labourers who

have 240 days attendance in the contract as per the provisions of the Industrial Disputes Act, 1947, .

11. EL: 1 day for every 20 days attendance fraction ½ attendances to be rounded off to one

12. Grant of CL when applied by the labourer - total entitlement 7 days (1 day for every 35 days) attendance.

13. Payment of Rs. 10/-per day as canteen allowance to each contract labour on actual attendance.

14. Quality & frequency of safety appliances (PPEs) to all workers would be as per the recommendation of the Company’s Safety Officer.

15. Compliance to Employees State Insurance Act. 16. Compliance of EDLI. 17. Supply of Soap, Gamchha, Gud & All the necessary safety Appliances

including Uniform as per existing practice. 18. Service Provider shall take third party liability insurance, personal

accident insurance and workmen) and such other insurance required as per statute.

19. Service Provider shall be responsible for ensuring safe and disciplined working of your equipment / manpower and shall bear full liability in case of your failure to do so.

20. Service Provider shall be required to obtain No objection certificate from the Company’s Industrial Relations department thereby ensuring compliance to above as well as safety requirements.

21. If there will be abnormal increase in labour wages by government other than the regular April and October Half Yearly escalation the same will e considered on actual attendance basis.

22. Compliance of Balco Selection and control of Contractors procedure to ensure required statutory Safety Requirements.


23. Compliance of Cardinal Safety Rules and Road Safety Instructions LEGAL COMPLIANCE Service Provider shall comply with all statutory requirements, related to your equipment / workmen deployed at site, including amongst others, the following: (A) Payment of Wages Act (B) Minimum Wages Act (C) Contract Labour (Regulation and Abolition Act), 1970 (D) Employers Liability Act (E) Factories Act, 1948 & CG Factories Rules, 1962 (F) Payment of Gratuity Act, 1972 (G) Employees Compensation Act, 1923 (H) Employees State Insurance Act (I) Apprenticeship Act (J) Employee PF Miscellaneous Provisions Act, 1952 (k) Other statues applicable to the nature of work. (l) Applicable Gas cylinder Rules SERVICE PROVIDERS’S WARRANTIES & REPRESENTATIONS

The Service Provider hereby, warrants and represents that: a) The Services under this Service Order shall be strictly in accordance with the agreed terms. b) The Services to be provided under this Service Order shall not infringe any third party intellectual property rights. PENALTY FOR VIOLATION OF SAFETY MEASURES: In case of any violation of safety measures and or on non compliance of safety PPE by the Service Provider or his employee (s) Balco shall penalize the Service Provider as follows: Rs 500/- First time Rs 1000/- Second time onwards If Service Provider continue for failing to provide the safety &/ or PPE Balco reserves its right to terminate the contract. The penalty shall be based on severity of violation and can be extended to termination of contract. At any point of time safety compliance will be checked by BALCO#s SAFETY department or Execution Department. The Service Provider shall immediately upon knowing of any accident, damage or losses, in which he is involved on the site, should inform the area-in-charge. The Service Provider shall take all safety precautions and provide adequate supervision by competent persons in order to do the job safely and without damage to plant, personnel, equipment, and the environment. Any accident causing fatal or non-fatal injury to the employee(s) of the Service Provider shall be the exclusive responsibility of the Service Provider. In the event BALCO and /or its employee(s) are prosecuted by any other authority under law for accident causing fatal or non-fatal accident, the Service Provider undertakes to reimburse BALCO all fines, penalties and expenditure incurred in connection with


defending such prosecution by BALCO and towards this the Service Provider irrevocably agrees and authorizes BALCO to deduct such amounts from its pending bills. DISCIPLINE AT WORK AREA: Service Provider has to maintain discipline at work area. He has to keep the area neat and clean after work is over .All the spares, waste material, like oil grease etc has to be kept at designated area and cleaned the work place after job is over. In case, maintenance activities are found to be suffering due to non-performance by Service Provider’s employees or job negligence, then suitable punitive action will be taken by Balco for the same. EMERGENCY: The Service Provider shall ensure that its workers follow the following instructions: 1. To contact fire control room on telephone No. 5333, 5219,5393,2333,242033 and inform name, location and brief of the emergency. If telephone is not available, break the glass of nearest manual call point of fire alarm or use the nearby portable fire extinguisher if you know the operation of the extinguisher. 2. Rush to the location of Emergency and assess the situation Combat the Emergency with the help of the available people using fire hydrant and fire extinguisher. 3. Rush to nearby assembly point [displayed in the department] in case of an extreme emergency. 4. As soon as any Emergency call, the Fire control room operator will immediately ask the Turn out no.1 available at Fire Station plant-I to rush at the emergency spot. 5. He will simultaneously inform to Main Security Gate of respective plants. OCCUPATIONAL HEALTH & SAFETY (OH & S): The Service Provider shall be responsible to take all precautions to ensure safety of the labours / workers at work. The Service Provider will supply his labours / workers safety equipment as per rules. If you are bringing your own equipment to carryout of job inside the plant such equipment should be subject hazard identifications and risk assessment prior to commencing of work. The persons engaged by you shall be given appropriate awareness on OH&S, those personal who will carry out jobs affecting OH&S shall be properly trained and made competent for the job performed by them. During emergency situation which may be faced in the plant your personal should move to the emergency shelters. They should not spread any rumor. (An OH &S booklet is available in Safety Deptt and is required to be signed by the Service Provider agreeing to comply with the same


7) BILL OF QUANTITIES

Sl.No. ITEM UOM 1 Fabrication Ground MT 2 Fabrication Height MT 3 USW Manday 4 SSW Manday 5 SW Manday 6 Welder Manday 7 Cutter Fitter Manday 8 Rigger Manday 9 Hydra General Shift with Operator Month


8) PERIOD OF CONTRACT:

1. Mobilization Period: Immediate after receipt of Service Order. 2. Contract Period: The contract period shall be One Year after mobilization.

9)PAYMENT-TERMS 1. Payment Terms:

i) 90 % payment along with applicable taxes and duties after submission of Monthly RA bill duly certified by BALCO EIC. ii) Balance 10% against submission of Security Deposit (SD) / Performance Bank Guarantee for 10% of the Annual Contract Value. iii) The contractor shall submit the bills for payment by 5th of each month respect of the work by the contractor done during the previous month. The contractor shall get the invoice duly certified by balco in-charge and head of the concerned department about satisfactory completion of the work. Total monthly bill amount should not exceed monthly amount as per contract. Contractor shall also submit noc from Balco’s HR dept. Along with each invoice. Payment will be made within 15 days from the date of bill submission. iv) Balco shall without any prejudice to other rights be at liberty to deduct from the service charges any amount/damages due by contractor to balco. The


payment of service charges or any other fees, charges or dues shall be subject to deduction of taxes / levies as applicable including income tax deduction at source. v) All tax, charges and levies whether under central or state government, present or future shall be charged to the contractor, except service tax and education cess, which will be paid extra @ 12.36% or as applicable. Contractor shall be fully and exclusively liable for all the other taxes viz. Sales tax, duties, octroi and any other statutory taxes, levies etc., now in force and hereafter increased, imposed or modified in respect of works and materials by central and state government authorities. Contract price should include taxes & duties applicable on consumables.

2. Security Deposit/Performance Bank Guarantee: A Security Deposit/Performance Bank Guarantee of 10 % of the Annual Contract Value in the form of Bank Guarantee in agreed format which shall remain in force for the duration of the contract period plus 2 months.

10) GENERAL TERMS & CONDITIONS OF CONTRACT: I. STATUTORY COMPLIANCES The Contractor shall be solely liable for Statutory Compliance in respect of all applicable laws of land which interalia includes Central/State Labour laws and Regulations/Rules made there under including but not limited to Compliance of provisions of Contract Labour (Regulation and Abolition) Act, 1970, Employees State Insurance Act, 1948, Employees Provident Funds and Miscellaneous Provisions Act, 1952, Minimum Wages Act, 1948, Payment of Bonus Act, 1965, Payment of Gratuity Act, 1972, Payment of Wages Act, 1936, Workmen’s Compensation Act, 1923, Interstate Migrant Workmen (regulation of Employment and Conditions of Service) Act, 1979. The Contractor shall also be solely responsible for maintenance of records and filing of various forms/ returns prescribed under all applicable Central/State Labour laws and Regulations/Rules made there under in respect of Workmen employed by it. Other than consequent to increase in the notified statutory minimum wages, the contractor shall communicate its intention to increase the wages/ salaries and other benefits, during the period of the contract. The contractor irrevocably agrees that any increase in wages/ salaries and other benefits to its employees shall be borne exclusively by the contractor and there shall no enhancement of the contract value on this account. II. WELFARE You shall pay an amount of Rs. 10/- per employee per day of attendance against canteen allowance. III. FORCE MAEJURE a) If any time during the continuance of this Service Order the performance in whole or in part by either Party or any obligation under this Agreement shall be prevented or delayed by reason of governmental decision, war, hostilities, act of the public enemy, civil commotion, sabotage, fire, lightening, flood, explosion, epidemics, quarantine restrictions or any other event beyond the reasonable control of the Party concerned (hereinafter referred to as “the eventuality”), then notice of such eventuality shall be given by the affected Party to the other within fifteen (15) days from the date of occurrence thereof.


b) If the performance in whole or part of any obligation under this Service Order is delayed by reason of any such eventuality for a period exceeding one (1) months, the parties shall meet and review in good faith the desirability and conditions of terminating this Service Order. IV. TERMINATION This Service Order shall be terminated by BALCO without any prior notice and without any compensation under the following Circumstances: a) Contractor has becomes insolvent; or b) Contractor has been convicted of any crime which in BALCO’s reasonable judgment is likely to adversely affect the goodwill of BALCO; or c) Any failure by the Contractor to comply with any of the provisions of the Service Order; or d) Failure of Contractor to provide services/deliverables as per agreed time schedule; or Contractor assigns the Service Order to any third party without the consent in writing of BALCO; or If any of the representations of the statements etc. made by the Contractor in connection with this Service Order are incorrect or are found to be incorrect. e) The termination by BALCO for reason stated above shall be without prejudice to other remedies that are available to BALCO under this Service Order and/or Law. V. Exit Clause: The contract can be terminated with 3 months of prior notice. VI. SAFETY: 2. The service provider shall be responsible to take all precautions to ensure safety of the

labours / workers at work. 3. It is essential to visit the site by service provider with site in-charge & concern safety

officer prior to submit the quotation. 4. Before Starting execution of the job Service provider must attend the kick off

meeting with safety department-

Bharat Aluminium Company Ltd.

Safety Department Kick Off Meeting Agenda for Safety Assurance from Agency

Balco: 495684 (C.G.)

Agency : Date :

Scope : Time :

S. N. Agenda Guideline Requirement

Compliance assurance

Remarks, if any

1 Site Specific Safety Plan It includes at minimum the following: Prior Start of Site Work Scope of Work, Work methodology, Generic group risk assessment, Roles & responsibilities of contractor's management & Employees, Site layout, Proposed location of electrical & other services, Identification of High risk activities, Site safety prevention / mitigation employees, Reporting system of accident / incident,

Emergency Rescue Plan


2 Site Specific Risk Assessment of

A

All activity must be covered. Prior Start of Site Work Activity

3 Mobilization of Resources For Manpower:Induction - Photo Gate Pass, Screening, For new deployment

Medical Check up, Mandatory PPEs For Machineries:Fitness & Test certificate at the time of mobilization, Pre start up inspection and identification for "Ready to Use"

4 Electrical Installation Set up Proposal to BALCO with electrical SLD including the Prior to get power supply

details of load-- Selection of cables -- route --Type of DB, Panel -- Presence of licensed electrician, Rain protection of DB -- Use of ELCB of 30 mA sensitivity -- proper earthing including double earth for metal enclosure machines.

5 Deployment of Safety Personnel Qualified and experienced safety officer / Engg. @ 1 : As & When reqd.

250, Safety Stewart @ 1 : 40, Full coverage of work hour.

6 Certification of Lifting Appliances By Local Govt. approved third party competent Prior First Use

authority, Internal inspection and maintain of colour coding as per scheme, ID mark and SWL punching on body, Hydra with run over protection 7 Work Permit System Work permit must be followed with JSA/Lifting Plan Ongoing and tool box talk 8 Inspection & Checking Periodic inspection as per pre approved checklist & Ongoing record keeping

9 Response of advice /

instruction given Written compliance report As & When reqd. by inspecting agency

10 Formation of Safety

Committee Record of MOM to be maintained As & When reqd.

11 Safety Walkdown In presence of high official of contractor Weekly

12 Safety Review Meeting At BALCO office Saturday @ 16:00 Hrs.

13 Safety Clearance From BALCO During submission RA

bill

14 Safety Campaign Display sign board, poster, caution board As & When reqd.

15 Barrication All hazardous locations with suitable measures As & When reqd.

16 Tool Box Meeting & Pre Job Discussion Prior to start of job Everyday

followed by Job Safety Analysis

17 Height Work Special medical check up (As per BALCO), Scaffolding As & When reqd. & Inspection -- As per relevant codes of practices -- Use of Ladder -- Provision of usages of Fall arrest device, Full Body Safety Harness with double lanyard scaffolding hook, Safety Net, Lifeline etc.

18

Suspended Platform / Man bucket

Fabrication as per pre approved plan, Third As & When reqd.


Certification, Regular inspection, Marking of ID, SWL on the body

19 Hot Work & Fire Prevention Use of Min. 2 Phase standard welding machine, Only As & When reqd.

lug / Ferrule joint, Crimping tool, Appropriate PPEs Use of Flash Back Arrestor, Cylinder trolley, Standard regulator / gauge etc. Spatter protection from height Deployment of Fire watcher with suitable Fire Extinguisher

20 Chemical Hg Availability of MSDS, Training, Job Specific PPEs Prior to use

21 Material Storage Segregation of material -- Cylinder storage -- During mobilization / as

& when reqd. prevention / permit of storage of flammable material, Separate storage of chemicals

22 Emergency Preparedness Well equipped FA box -- Display of emergency Nos., At beginning & SSSP

Concept of assembly point

23 Housekeeping Removal & Disposal of scrap Daily basis

24 Ambulance Facility As per BALCO As & When reqd.

25 Environmental Protection Dust & Noise, Oil Spillage prevention As & When reqd.

26 Award & Reprimand As per BALCO scheme As & When reqd.

27 Control of multiple activities Proper planning and co ordination As & When reqd.

28 Night Work Proper planning and task lighting As & When reqd.

29 Monthly Safety Performance Reporting As per approved scheme from BALCO Monthly

30 Documentation As per approved list from BALCO As & When reqd.

31 Safety Statistics Board Display sign board As & When reqd.

Sig. with Name of Representative from Balco

Sig. with Name of Representative from Agency

Date : Time : Date :

5. Service provider shall provide all necessary safety like Safety shoes, Goggles, Helmets,

Masks, and PVC Gloves, respirators etc. to his employees (standard of PPEs for contract workmen should be as per BALCO safety guidelines). Neither Service provider nor his employees will be permitted to enter factory premises without safety PPE. The Service provider will ensure strict compliance of safety measure adopted by the BALCO. In case of any violation of safety measures by the Service provider or his employee will be taken seriously and in such situation. BALCO reserves its right to cancel this contract and/or suitably penalize the Service provider.

At BALCO following standards are being used:


S. No

Name of safety appliance Specification Area /

Application

1

Safety Helmet Yellow - for contract Employees Blue - for Balco White - for Visitor

IS- 2925, Material : HDPE, Cradle : 6 point plastic suspension, Weight : 400 gms[approx],Size : 51 cm- 62 cm , Sweat band : Brushed cloth on foam, Chin strap: Adjustable with chin strap

For All Application

2a Safety Shoes(DGMS Approved)

IS-5852,IS -1989, Safety shoes with steel toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , PU sole,S3 DIN leather upper stitched with Kevlar thread, complete flame retardant

Mines operation

2b Safety Shoes(Non-Magnetic)

Safety shoes with non-magnetic toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , Nitrile rubber sole , to withstand 500 C temperature, Barton printed leather 1.8/ 2.o,Black,

Potroom / Cast House

2c Safety Shoes(General)

Safety shoes with steel toe cap as per IS -5852 , high ankle, Electrically insulated, with extra protection on tongue with Velcro ISI No. 1989 , PU sole,S3 DIN leather upper stitched with Kevlar thread ,complete flame retardant leather

Except Mines / Potroom / Cast house

3a Goggles (Plain glass)

IS:7524, Frameless design, light, all around impact protection, Ratchet temple and adjustable angle for a personalized fit, polycarbonate lens, Lens thickness 2.1mm-2.46mm,9 base spherical, Scratch resistant, Hard coating, 99.9% protection,

General Purpose

3b Goggles (UV)

BIS 5983, Ultra violet protective eye wear, provide excellent protection with deep wrap around side shields, Rugges, flexible, graphite polymer frame. UV scratch/Fog/Static resistant ,light weight and lens approved as per IS

Heat / Radiation

4 Dust Mask (disposable)

EN-149FFPIS approved, CMRI & CLI tested, Light weight, economial and durable with advanced electret media maximizes user protection, with high filtering efficiency and to provide longer period of user comfort.

For General Use

5a Ear plugs (washable)

IS: 6229, Foam ear plugs with a cord that drapes around the neck, It should be washable

For All Application

5b Ear plugs (sponge) IS: 6229, Foam ear plugs with a cord that drapes around the neck

For All Application

6a Working hand gloves with leather palm

Cotton hand gloves with leather palm , Size - 14" Mines/ Material breaking activities

6b Working hand gloves Cotton hand gloves , Size - 14" General Purpose

7 Leather Hand gloves

IS - 2573, Model No. F524 , Natural split welder glove split cuff 15 cm

Welding, Gas Cutting, Sharp Edge Handling, Heat Resistant,


8 Heat resistance hand gloves

IS - 1720, Model No. H044K-Yellow dyed split welder, natural, split cuff 15 cm with Kevlar lining and Kevlar stitched, to with stand temperature of 250 C,

Hot Metal Handling

9 PVC /Rubber hand gloves ISI Marked

Caustic Soda / Acid/Alkali/Other Chemicals

10a Respirators (HF Protection)

NIOSH 42 CFR 84 N95 requirements.TC-84 A-1300, High protection, comfort provided by advanced electra media, Special odour -removing carbon filtering material to give protection against nuisance level acid gases

Fumes/ HF

10b Respirators (Acid fumes & others)

EN-149FFPIS approved,CMRI & CLI tested, Light weight ,economical and durable with advanced electret media maximizes user protection, with high filtering efficiency and to provide longer period of user comfort.

So2 / Pitch Fumes

11 Leather leg guards Chrome leather, soft Hot Metal Handling

12 Leather aprons Chrome leather, soft, Split type Heat / Radiation/ Hot Metal handling

13 Face shields IS - 1179, Poly carbonate FC-48 Blue Eagle ANSI 287-1 8 x 5 1/2" to be fitted in the contour of helmet

Heat / Radiation/ Hot Metal handling

14 Gum Boots

IS-12254, 14" Full size gum boots in yellow color with a non-magnetic toe cap , superior virgin PVC compounds, Single piece with dual density compounds, sweat absorbent hosiery cloth lining, anti skid cleated soles which are acid, alkali, oil resistant &

Acid / Alkali

15 Ear muffs ISI Marked High Noise

16 Boiler suit Cotton based cloth Heat Protection

17 PVC suit ISI Marked, suitable for Acid & Alkali, 3 Piece set Caustic Soda / Acid/Alkali/Other Chemicals

18 Safety Belts (Full Body)

IS:3521,EN 361 CE, Full body harness, Fully adjustable shoulder , thigh straps, single connected back D ring, 1/2" nylon rope or 16 mm polypropylene rope 10 feet long & special electroplated screw hook.

Working at height

19 Face Hood protection against dust & heat

Cotton Face Hood Covering Head to Shoulder Alumina / Bath / Coal dust handling

Note: It is the responsibility of service provider to provide any additional PPE as required to

perform any specific job.

In case of ambiguity our safety department guidelines on the brand & quality of PPEs will be final. 6. The service provider should provide quantity of PPEs proportionate to the no of

manpower deployed & the Nature of the job at the site .In case of ambiguity our Safety Department Guideline on brand and Quality of PPEs will be final.


7. At any point of operation of contract the service provider shall remain liable to report to the safety department with respect to ensuring Safety at the site.

8. Road Safety norms: All Employees of service provider including the vehicles used by them should strictly follow Road Safety Policy of Balco while working inside the plant premises.

9. Work Permit : Necessary work permits ( Working at Height, Hot work permit, Working in confined Space, Excavation, Electrical work ,Working on critical equipment cranes, lifts ,Working on dangerous lines etc )should be taken from relevant authority before starting such jobs. All safety guidelines mentioned in these work permits should be strictly adhered to. 10. Height Works: For working at height corporate has published one Guidance note(GN-21) which needs to comply by the service provider to ensure safe execution of the job. Supervisor must be present at site during height jobs or other risky jobs & take Necessary work permits. Suitable scaffolding should be provided for workmen for all works that cannot safely be done from the Ground or from solid construction except such short period work as can be done safely from ladders. When a ladder is used an extra person shall be engaged for holding the Ladder and if the ladder is used for carrying material as well, suitable footholds and handholds shall be Provided on the ladder and the ladder shall be given an inclination not steeper than 1 in 4 (1 horizontal and 4 vertical). Safety nets conforming to IS5175 should be provided, if required..

11. Electrical Works: Strict enforcement of Lockout & Tag out system to be ensured & necessary work permits to be taken before starting of the Job. Mandatory use of Arc protection suit for work on electrical system of voltage 6.6KV & above to be ensured.

11 Excavation, trenching & Demolition: Necessary work permits to be taken before any Excavation & Demolition work. All trenches 1.2 meters or more in depth shall at all times be supplied with at least one ladder for each 50 meters length or fraction thereof. Ladder shall be extended from bottom of the trenches to at least 1 meter above the surface of the ground. The sides of the trenches which are 1.5M in depth shall be stepped back to give suitable slope or securely held by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials shall not be placed within 1.5 meters of the edge of the trench or half of the trench width whichever is more. Cutting shall be done from top to bottom. Under no circumstances undermining or under-cutting shall be done.Before any demolition work is commenced and also during the progress of the demolition work - a) All roads and open areas adjacent to the work site shall either be closed or suitably protected b) No electric cable or apparatus which is liable to be a source of danger shall remain electrically charged. c) All practical steps shall be taken to prevent danger to persons employed from risk of fire or explosion or flooding. No floor, roof or other part of the building shall be so overloaded with debris or materials as to render it unsafe. All necessary personal safety equipment as considered adequate by the Engineer -In-Charge should be kept available for the use of the persons employed on the Site and maintained in condition suitable for immediate use, and the contractor shall take adequate steps to ensure proper use of equipment by those concerned.

12. Pressure vessels, Lifting Tools,& Lifting machines :


All Pressure vessels, Lifting tools ,tackles, machines & mobile equipment like cranes, hydra, forklifts, etc. should comply to Safety Standard & should have valid test certificate as per MP CG Factory Rule 63 and maintained as per the prescribed guidelines . A list of all such Pressure vessels, lifting machines, tools and tackles along with copy of test certificates must be submitted to concern Safety Head before taking into use. All Pressure vessels to have a clear marking of Safe Operating Pressure & to be operated below the Safe Operating pressure at all-time complying to the Guidelines.

Every crane driver or hoisting appliance operator shall be properly qualified and no person under the age of 21 years should be in charge of any hoisting machine including any scaffolding, winch or give signals to the operator. The below mentioned things to be ensured. Record of all lifting tools, tackles, lifting machines, hoists & lifts to be maintained in a

Register as per rule 63 MP CG factory Rule. All Lifting gears to be marked with Identification No, SWL, Testing date, Due Date of

Testing. Annual & half yearly inspection as applicable to be carried out for all lifting machines,

chains, ropes, & lifting tackles by competent person as per per MP /CG factory rule factory rule 62 & Record to be maintained as per MP /CG factory Rule 63.

Half yearly inspection to be carried out for all hoists & lifts by competent Agency. Record of the same to be maintained as per MP CG factory rule 62.

Quarterly inspection color coding to be carried out by respective Agency /Department. (Q1-Orange;Q2-Blue;Q3-Yellow;Q4;Green, Rejected; Red) for the year 2014-15.

Physical verification to be done at site for all lifting tools, tackles, Slings & ropes by respective agency as per checklist.

Periodic maintenance of All Lifting tools & tackles to be covered under Preventive Maintenance schedule of the plant.

Forklifts /pallet trucks to be tested annually and record to be maintained. All Lifting machines to be painted, fitted with fluorescent stickers (both front & back) &

maintained in good condition with daily checking register by the drivers. EOT cranes should have at least one independent escape route and shall be provided with

Warning/alarm devices while in operation. Standard hand signals to be displayed and training to be provided to the operators, riggers

& signalers. All hooks shall be provided with spring retainers/latch. Hydra is strictly prohibited for shifting the materials .It can only be used for lifting the

loads. Hydra crane shall comply with run over protection as per standard attached. Also all hydras to have clear marking of SWL in bold letter on different height of Boom, a display of load chart, copy of test certificate & board mentioning the details of Equipment no, SWL, Testing Date, Due Date of testing.

All lifting tools and tackles shall comply to BIS and applicable reference standard number to be quoted for each equipment.

Any incident of failure/breakdown to be properly investigated and recorded. Pre-employment & periodic medical examination including Audiometry & Color

blindness test to be carried out for all EOT crane operators & drivers of lifting machines(Hydra, Forklift, Hencon, ATV, PTM, MTV etc.). & record to be maintained.

13. Competency:


All contractors engaging 100 or more workers will have to keep full time qualified & experienced (minimum 5 years) Safety Officers with qualifications as per factory act section 40-B & MP CG factory rule 72A-72E . Other contractors should appoint a safety supervisor/co-coordinator for coordinating safety activities with company safety office. Competency certificates Experience and/ or statutory qualification) for welders, Riggers, electricians, Heavy earthmoving machine operators/drivers and other such specialist workers, shall be submitted by each contractor to the respective department HODs.

14. Maintenance of Safety Records & Reporting: The Service provider should maintain

applicable legal registers. Apart from the same they should maintain register of PPEs Issue, Training of employees, Accident/Injury register, & Health checkup details LT & Tackles record etc. Following information to be submitted at the end of the every month (before 3rd of next month) to the respective Safety HODs directly with copy to site in charge.

A. Total nos. of employees = Working hrs / days = Duration of contract (in days) =

B. Status of safety - gadgets - Nos. of helmets = issued & stock available at store - Nos. of safety belt = issued & stock available at store - Nos. of goggles = issued & stock available at store Welding Goggles = issued & stock available at store Grinding Goggles = issued & stock available at store General Goggles = issued & stock available at store - Nos. of hand gloves = issued & stock available at store - No. of safety shoe / gum boot = issued & stock available at store - Length of barricading tapes = stock available at store - Status of warning tags (like =radiography, road blocking, no entry etc. use)

C. INCIDENT REPORT Name of safety representative = - Nos. of Incidents (Near miss, Hazards, Environment) reported = - Nos. of minor injuries = - Nos. of man days lost due to injuries = - Nos. of major injuries = - Nos. of fatalities (if any) =

D. INSPECTION RECORD - Technological vehicles= inspected on & by as per safety check list provided - Gas cutting set & welding = machine inspected on & by - List of LT & Tackles updated & certificate issued by competent authority. - Hand tools inspected on & by = - Ladders & lifting tools inspected =on & by - Waste Generation = (Category, Qty) - Office/Storage Area of Service Provider = (Safety, Hygiene)

E. TRAINING RECORD: Training Need Identification Training Calendar No of Training Conducted & Topics Covered- No of People Trained with Details of Trainer-


Signature of Site In charge Name of the Service provider: Report will be submitted in the format provided by Safety department. Any additional report to be submitted will be decided by our Safety HOD's at the site.

15. Responsibility: Ensuring Safety and prevention of any accident /incident of the employees of the service provider will be the sole responsibility of the service provider.

The service provider shall adopt Balco Vision Mission ,code of conduct sustainability policies & relevant technical & management standards

16. Vehicle Norms :The service provider shall comply with legal statutory requirement in respect to Vehicle Emission Norms, Permits, Driving License, Registration number, Insurance, Working condition of Rear Lights, Brake Lights, Indictors, Reverse Horn etc., as per motor vehicle act 1988. The Service provider shall also comply with prescribed speed limit of 30 Km/Hr within the premises of the Owner. 1. Driver must have always kept driving license with him. 2. Eye test of driver must be completed by ophthalmologist in form 35 in frequency of

every 6 months. 3. Driver must wear Reflective- jacket on duty. 4. No vehicle movement is allowed during safety hours except technological vehicles. 5. Vehicle checklist must be filled by driver and ensure compliance by the site in charge

of the same then only allow driving.

16. Violation & Penalties: In case of any violation of safety measures by the service provider or his employees will be taken seriously and in such situation our plant reserves it's right to cancel this contract and /or suitably penalize the service provider as under

Sr. No. Type of Violation

1 Non use of safety PPEs

2 Using welding machine without proper plug pin, earthing & ELCB

3 Taking power by inserting naked wires instead of appropriate plug

4 Taking electrical supply from DB without ELCB / RCCB & not having single line diagram along with connection

5 Not using earth connection for electrical gadgets like grinder, drilling machines, pump motors, blowers, etc.

6 Non use of welding shield during welding & non use of safety goggles during cutting / grinding / drilling.

7 Not following safety work permit system

8 Not following the safety advice/instruction of our safety official

9 Bypassing safety interlocks or removal of safety guards 10 Operating Hydra without Balco Safety Guideline


In Balco Safety Code of conduct for all the employees defined in case of violation disciplinary action must be taken against the person/service provider as per norms. Penalty to be imposed:- 1st time -Rs 500, 2nd time onwards: 1st Violation: Rs 1000/. Note: Any injury causing fatal or non-fatal injury to the employee(s) of the service provider, shall be the exclusive responsibility of the service provider and also liable to pay any additional compensation as directed by legal state authorities. In the event Balco and /or its employee are prosecuted by any other authority under law of accident causing fatal or non fatal accident service provider undertake to reimburse Balco all ,fines ,penalties and expenditure incurred in connections with defending such prosecution by balco and towards this the service provider irrevocably agrees to Balco deducting such amounts from its pending bills. PENALTY FOR VIOLATION OF SAFETY MEASURES: In case of any violation of safety measures and or on noncompliance of safety PPE by the Contractor or his employee (s) Balco shall penalize the contractor as follows: Rs 500/- First time Rs 1000/- Second time onwards If contractor continue for failing to provide the safety &/ or PPE Balco reserves its right to terminate the contract.

11 Using chain blocks or lifting tackles which are not tested or not meeting safety standards

12 Rolling of gas cylinders on the ground during transportation from one place to another place

13 Using gas cutters without flash back arrestors, damaged hose, and leaky cylinders

14 Adopting short cut methods (Any Un-safe Act)

15 Violation of Road Safety norms

16 Non availability of Gate passes at site

17 Starting the job without work methodology or risk assessment (HIRADeC)

18 Not posting of qualified safety officer if required to appoint as per existing manpower

19 Non submission of monthly inspection of lifting tools , tackles, pressure vessels, welding machines, portable tools, Cranes, etc.

20 Non compliance to morning tool box talk 21 Any non compliance to SOP's / SMP's

22 Providing & Up keep of First-Aid box / medicines & periodic changing of same.


At any point of time safety compliance will be checked by BALCO’s SAFETY department. The contractor shall immediately upon knowing of any accident, damage or losses, in which he is involved on the site, should inform the area-in-charge. The contractor shall take all safety precautions and provide adequate supervision by competent persons in order to do the job safely and without damage to plant, personnel, equipment, and the environment. Any accident causing fatal or non-fatal injury to the employee(s) of the contractor shall be the exclusive responsibility of the contractor. In the event BALCO and /or its employee(s) are prosecuted by any other authority under law for accident causing fatal or non-fatal accident, the contractor undertakes to reimburse BALCO all fines, penalties and expenditure incurred in connection with defending such prosecution by BALCO and towards this the contractor irrevocably agrees to BALCO deducting such amounts from its pending bills. VII. VEHICLE NORMS: The contractor shall comply with legal statutory requirement in respect to Vehicle Emission norms, Permits, Driving License, Registration number, Insurance, Working condition of Rear Lights, Brake Lights, Indictors, Reverse Horn etc., as per Motor Vehicles Act 1988. VIII. OCCUPATIONAL HEALTH & SAFETY (OH & S): The contractor shall be responsible to take all precautions to ensure safety of the labours / workers at work. The contractor will supply his labours / workers safety equipment as per rules. If you are bringing your own equipment to carryout of job inside the plant such equipment should be subject hazard identifications and risk assessment prior to commencing of work. The persons engaged by you shall be given appropriate awareness on OH&S, those personal who will carry out jobs affecting OH&S shall be properly trained and made competent for the job performed by them. During emergency situation which may be faced in the plant your personal should move to the emergency shelters. They should not spread any rumor. (An OH &S booklet is available in Safety Deptt and is required to be signed by the contractor agreeing to comply with the same ENVIORNMENT: All the scrap generated after execution of the jobs shall be disposed in appropriated identified bins. IX. HOUSE KEEPING: The contractor shall ensure that its employees while on BALCO premises or while carrying out their obligations under this contract, observe the standards of cleanliness, decorum and general discipline laid down by BALCO shall be the sole judge as to whether or not, the contractor and or its employees have observed the same. If any of the above conditions specifically mentioned in the main service order/contract to bring in effectiveness, then the same shall prevail upon as contractual obligation. XI. INSURANCE: The Service Provider shall obtain group accidental Insurance for all its employees deployed at Company’s site. The Service Provider shall obtain Comprehensive Insurance Cover for third party Liabilities. The Service Provider shall obtain Insurance for all its assets/equipment brought at Company’s site. XII. ARBITRATION & JURISDICTION:


a) In the event of any dispute arising out of the performance or the interpretation of this Service Order, the Parties hereby agree to make every effort to reach an amicable settlement. b) Any dispute, controversy or claim arising out of or relating to this Service Order, or the breach, termination or invalidity thereof shall be settled by reference of dispute to Sole Arbitrator to be appointed by the Chief Executive Officer or the Managing Director or the President of BALCO. The Arbitration shall be conducted in accordance with the Arbitration and Conciliation Act, 1996. The place of arbitration shall be Korba, Chhattisgarh the language used in arbitral proceedings shall be English. c) This Service Order shall be construed in accordance with and governed by the laws of India. The parties hereby expressly submit themselves to exclusive jurisdiction of the courts in Korba, Chhattisgarh, India. 11) PRICE FORMAT

Sl.No. ITEM UOM UNIT RATE 1 Fabrication Ground MT 2 Fabrication Height MT 3 USW Manday 4 SSW Manday 5 SW Manday 6 Welder Manday 7 Cutter Fitter Manday 8 Rigger Manday 9 Hydra General Shift with Operator Month
