techniques for forming agile teams

Techniques for Forming Agile Teams

By Jesus Mendez

Link to BOOK / WEBSITE


I’m passionate reader who nurtures from curiosity by connecting with people and finding ways to change the world by learning and sharing, one conversation at a time. An authentic dancer who uses coaching to help himself and others to thrive.

About Me

Twitter: @chuzzete

Email: [email protected]

https://leanpub.com/agile_teams_from_forming_to_performing

http://www.jesusmendez.ca/

mailto:[email protected]

http://www.leanpub.com/forming_agile_teams


Thoughts about Forming Teams


Transforming Teams

According to Bruce Tuckman’s group development theory a team undergoes various stages with time in-order to perform with its 100% productivity level. (Tuckman, B.,Jensen, M. 1997).




Thoughts about Forming Teams


Transforming Teams

FORMING TEAMS Agile Context



LINK BOOK / WEBSITE


Transforming Teams

Context

https://leanpub.com/forming_agile_teams

http://jesusmendez.ca/


Forming Agile Teams - Challenges


Transforming Teams




Forming Agile Teams – Our Role as Scrum Master


Morning Talk Series: Transforming Teams

COMMON SENSE INSTALLERS

MAKE THINGS VISIBLE

Lead by showing the example

Help People

Make it easier

Inspire




What to expect during this stage of the team?


Transforming Teams

EVERYTHING LOOKS FINE

LIKE AN ILLUSION

HONEYMOON PHASE

confusion Not a lot of interactions




How do I see it?


Transforming Teams

Ambiguity

LIKE AN ILLUSION HONEYMOON PHASE

Confusion Not a lot of interactions




Forming Agile Teams – Flow - Inspiration


Transforming Teams

Individuals

Teams

Divisions

Organization

SCRUM MASTER

HOW I DO IT?




Forming Agile Teams - Flow



1 Planning

The Team Transformation

Process 2 Team

Transformation Process Kickoff B

Product Road

Mapping (Team Level)

3 Iteration Planning 4 Daily

Sync

5 Help Team stay

focused

8 Iteration Retrospective

Team Performance Satisfaction 7 Iteration

Review

9 Iteration Report

A Product

Road Mapping

(Stakeholder Level) 6 Product

Backlog Refinement

Iteration Review

Preparation

I

T

E

R

A

T

I

O

N

1 or 2 Weeks




Planning The Team’s Transformation Process


Transforming Teams

LYSA THE PRODUCT OWNER

BOB THE LINE MANAGER

THE STAKEHOLDERs




First of all


Transforming Teams

MEET LYSA THE PRODUCT OWNER

Collaborate

Shared purpose

OUR MAIN GOAL IS

Forming A Happy Agile Team

that delivers results & Is leaded by an amazing

Product Owner

The Scrum Master The New Team The Process The Results




First of all


Transforming Teams

MEET BOB THE LINE MANAGER

Collaborate + Support

Shared purpose

OUR MAIN GOAL IS

Forming A Happy Agile Team

that delivers high quality results consistently

The Scrum Master The New Team The Process




First of all


Transforming Teams

MEET THE STAKEHOLDERs

Clarify Expectations

Shared purpose

OUR MAIN GOAL IS

Actively support The team

transformation process Being present + listening

+ sharing feedback + encouragement

The Process

Results faster




Planning The Team Transformation Process



1

PLANNING TEAM TRANSFORMATION

PROCESS

Team’s Transformation Process Project Charter

Get ready for Kick-Off meeting




Team’s Transformation Process - Kick-Off


Transforming Teams

2

Team’s Transformation Process Project Charter

+

LYSA THE PRODUCT OWNER

Team’s Transformation Process Kick-Off

Start Exploring + What’s next




Iteration Planning


Transforming Teams

3

Before the meeting During the meeting

To Do Doing Done To Do Doing Done




Iteration daily Sync


Transforming Teams

4 Ask questions to get the

team in the same page

Reduce

Ambiguity

Challenge

Their decisions

and ask for clarificatio

n

Clarify

Do it again and again

(Daily Stand ups)

Repeat

Observe how they are doing and keep

them focused

Focus on short terms

Goals (Cycle)

Continue observing

and creating

the container

Continue exploring

Help them stay focused

confusion

Not a lot of interactions

Better interactions




Help the Team stay focused


Transforming Teams

5 Be the team eyes, look for

people dysfunctional

behaviors

Observe

Take the time to ask if they

have everything

they need to do their job

Check in

Be there for them, they’ll

need you

Be present

Continue observing and creating the

container

Continue exploring

Plan the Product at the Team level

Look for patterns

Keep the Focus And celebrate results

confusion




Team Roadmap Template Instructions (Visual)

Techniques for forming agile teams

Empty Template Once template is filled up

Product/Service Roadmap

Quarter #__

Goals

Goal 2

Ideally done by

Goal 1

Ideally done by

Project 1

Project 2

Project 3

Month 1 Month 2 Month 3

Sprint 1 Sprint

2 Sprint

3

Sprint 4

Sprint 5

Sprint 6

Sprint 1

Forecasted

Goal

Team Name

Product/Service Roadmap

Quarter #2

Goals

Improve Payout process

Performance

Ideally done By:

Early October.

Build New

Admin Tool for

Sales

Ideally done by: End of September

Build Reporting

API for clients

Ideally done by: End of September

Support Accounting

Improve Sales Tools

Improve GUI

for Sales

Ideally done by: End of October

Update Accounting Payment Process Tool Ideally done by: End of October

Get clients Access to our

Services Via API

Sep, Oct. Nov.

Sprint 1 Sprint

2 Sprint

3

Sprint 4

Sprint 5

Sprint 6

Sprint 1 Forecasted

Goal

The Believers

* Setup and configure Servers to host Admin tool * Complete Reporting API for clients (ALPHA)

Goal 3

Ideally done by

Goal 4

Ideally done by

Goal 5

Ideally done by

Goal 6

Ideally done by

Plan the Product Backlog level




Iteration Product Backlog Refinement


Transforming Teams

6 Do it regularly

Prepare it in advance

Everybody should be there

Focus on shared understanding

Divide and conquer




Iteration Review


Transforming Teams

Dry Run Outcome During the meeting

Sprint Status Things to Demo

Quick Updates

Updates (Not done)

What’s next Sprint Status Things to Demo

Quick Updates

Forecasted

Completed

Bugs Fixing Ratio

Forecasted

Completed

#Injections

Bug Fixing Ratio

20 SP 20 SP

22 SP

1 => 2SP

Found Bugs= 2 Fixed Bugs = 1

½= 50%

22 SP

1 => 2SP

Found Bugs= 2 Fixed Bugs = 1

½= 50%

As Peter the customer I want a button to upload documents to my website So then I can share it with my colleges

As Susan the customer I want to send comments to the posts published by Bloggers so then we can attract more users so our websites

As Peter the customer I want a button to upload documents to my website So then I can share it with my colleges

As Susan the customer I want to send comments to the posts published by Bloggers so then we can attract more users so our websites

The user list was updated in the main server

The DB server Operative System patch #1.6.10 applied successfully

The user list was updated in the main server

The DB server Operative System patch #1.6.10 applied successfully

Updates (Not done)

As Carol the system Administrator I want an admin section to update/remove/add documents so then Servers stay performing

As Carol the system Administrator I want an admin section to update/remove/add documents so then Servers stay performing

%Completion 90%

Admin Tool

Reporting Tool

Admin Tool

%Completion 90%

Evaluate Team’s Performance Satisfaction




Team Performance Satisfaction


Transforming Teams

Before feedback is gathered After feedback is gathered


VERY SAD

SAD

OK

HAPPY

VERY HAPPY

1

2

3

4

5


VERY SAD

SAD

OK

HAPPY

VERY HAPPY

1

2

3

4

5 Peter (SH)

Luis (SH)

Sara (Team)

Jose (Team)

Juan (Team)

Ed (PO)

Peter (SH) Luis

(SH)

Sara (Team) Jose

(Team) Juan

(Team) Disappointed About Jose’s

QA

Ed (PO)

Analyse Team’s Performance Satisfaction Dev Team + PO + Stakeholders share their opinion




Iteration Retrospective


Transforming Teams

8 Prepare the subject and

ask them their opinion

about the options

Be ready

Take the time to ask how they are doing

Check in

Be there for them,

they’ll need you

Be present

Add beers, ice cream, colors to

the playground.

Have fun

Let’s give some visibility about What the team has accomplished Iteration

Retrospectives suggested themes for the forming stage • Set Alliances, Attitudes & Agreements • Personal Stories (Get to know each other) • For Scrum teams- Agile Scrum at Glance • Building our value stream - How do we do our work • Imagine the Team • Expectations • Five Dysfunctions of a team (Actions to build trust)

5 Phases Of a Retrospective



http://www.jesusmendez.ca/wp-content/uploads/2014/01/Alliance_Attitudes_Agreements-Strategies-for-dealing-with-dysfunctional-behavior-flyout.pdf

http://tastycupcakes.org/2015/07/agile-scrum-framework-at-glance/




http://finding-marbles.com/retr-o-mat/what-is-a-retrospective/




Iteration Report


Transforming Teams

9




Iteration Report - Charts


Transforming Teams

9

Let’s do it again

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20.0

17.0 17.0

3.0

7.0

3.0

17.0

26.0

11.0

0.0

5.0

10.0

15.0

20.0

25.0

30.0

Forecasted & Completed Story points vs #Added Items x sprint

Forecast (Story points)

# Added Items

Completed (Story Points)

Linear (Completed (StoryPoints))

15.0 16.0

10.0

17.0

26.0

11.0

14.00

0.00 0

0.0

5.0

10.0

15.0

20.0

25.0

30.0

#Items completed vs Completed Story Points x sprint

# Items Completed

Completed (Story Points)

# Forecast

Linear (# Items Completed)

Linear (Completed (StoryPoints))

4.75 4.64 4.45

1.00

2.00

3.00

4.00

5.00

Team Performance Satisfaction Index (1 to 5) - Global

Global

0

2

4

6

8

10

12

Critical Major Minor




Now What?


Transforming Teams

Let’s do it again

Until People start voicing opinions

People questioning leaders decisions Sometimes

Disagreement Impacts the Team to progress





Stay in Touch

Email: [email protected]

Book: http://www.leanpub.com/forming_agile_teams

Twitter: @chuzzete Website: www.jesusmendez.ca Email: [email protected] Join the conversation using the hashtag #TransformingTeams

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Forming Agile Teams – Thank you


Transforming Teams



techniques for forming agile teams

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