technical presentations objectives and overview billy sanders credit to donald spencer, a co-worker...
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Technical PresentationsObjectives and Overview
Billy Sanders
Credit to Donald Spencer, a co-worker atSandia National Laboratories, and my
Communications Guru
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Advancement of Scienceand Technology
Depends on:
Solving Problems
Communicating
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Designing the Oral Presentation
I. Consider Advantages/Limitations
of Speech vs. Writing
II. Analyze the Dynamics
III. Organize the Content
IV. Design the Visual Aids
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I.Speech vs. Writing
THE BASICS
Speech Writing
uses uses
LanguageLanguage
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I.Speech vs. Writing
INHERENT CHARACTERISTICS
Speech is: Writing is:
primary derived
continuous fixed
augmented single
interactive solitary
immediate delayed
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I.Speech vs. Writing
LIMITATIONS OF SPEECH
Being Remembered
Fixing Patterns
Giving Detail
Describing Appearances
Treating Complexities
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I.Speech vs. Writing
ORAL PRESENTATION
We use it when we want to:
Secure a quick responseCapitalize on personal impactBe persuasiveAnswer questions on the spotMeet crises demanding immediate actionPromote personal image and prestigeEstablish and maintain personal-level
relationsEngage in deliberations leading to decisions
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II.Analyzing the Dynamics
CONSIDERATIONS
Subject
Purpose
Audience
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II.Analyzing the Dynamics
SUBJECT
Limit?
Focus?
Context?
Handout?
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II.Analyzing the Dynamics
DECIDE YOUR PURPOSE
Giving Information?
or
Persuading?
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II.Analyzing the Dynamics
CONSIDER THE AUDIENCE
How Large?How Diverse?How Knowledgeable?How Predisposed?How Do They Regard Me?What Do They Expect?
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III.Organizing the Content
MAJOR STEPSDefine Subject
Divide
Order
Subdivide
Develop
— Introduce, Conclude —
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III.Organizing the Content
DEFINE YOUR SUBJECT
Adapt to --
Purpose
Audience
— Write It Out —
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III.Organizing the Content
DIVIDE THE SUBJECT INTO2, 3 or 4 Major Sections
Use a Logical Scheme:Time OrderOrder of ImportanceSpatial DistributionCause-EffectSomething Else?
Parts Should Be:Of Equal Size and ImportanceHave a Distinct FocusProvide Complete Coverage
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III.Organizing the Content
DECIDE THE ORDER
Criteria --
Consider Your Logical SchemeDecide Order of Importance
Where do You Want Audience FocusConsider MemorabilityConsider Acceptability
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III.Organizing the Content
SUBDIVIDE MAIN SECTIONS2-5 Subsections Max.
Avoid Further Subdivision
Re-examine --Subject LimitationFocusPurposeLogic Scheme
—Consider Handouts —
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III.Organizing the Content
DEVELOPMENT
Arrange in Subsections
Facts IllustrationsData ExamplesObservations QuotationsArgument ComparisonsAnalysis Narration
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III.Organizing the Content
CHECK EACH SUBSECTION
Adequate Development?
Excess Material?
Redundancy?
— Revise Accordingly —
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III.Organizing the Content
INTRODUCTIONDefines --
SubjectPurposeTreatmentScopeContext
Provides --Filing System for Brain
— Initiates Interaction —
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III.Organizing the Content
CONCLUSION
May Summarize Important Points
May List Conclusions
Re-stresses Central Theme
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IV.Designing the Visual Aids
TWO BASIC TYPES
VERBALS: Print + A Few Lines
PICTORIALS: Everything Else
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IV.Designing the Visual Aids
PUT ON VERBALS
Structural Cues --
Orient the Audience
Provide Information Filing System
Supporting Information --
Memory Joggers
Items for Emphasis
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IV.Designing the Visual Aids
LANGUAGE
Be Consistent
Use Similar --
Parts of Speech
Word Order
Verb Tense
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IV.Designing the Visual Aids
USE VIGOROUS LANGUAGE
Prefer -- Avoid --
Positive Cliches
Specific Jargon
Nouns,Verbs Esoterica
Active Exotica
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IV.Designing the Visual Aids
CUT PUNCTUATION TO THE BONE
MINIMIZE WORD, LINE COUNT
Words < 25, Lines < 12
Too Many Too Much
Words → Reading
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In Summary:
FOLLOW THE FOUR BASIC STEPSto
Designing the Oral Presentation
I. Consider Speech Vs. Writing
II. Analyze the Dynamics
III. Organize the Content
IV. Design the Visual Aids
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ORAL PRESENTATION
Tool for Interaction
No Substitute for Writing
-- Therefore --
Adapt to Conditions
Capitalize On Inherent Strengths
Make Visuals Serve
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Other Advice
Carefully plan your talk, it removes anxiety!
Practice your talk to improve delivery!
Don't worry about being nervous!
Relax!
Try to have fun!
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Let’s analyze a few examples