TEAMWORK FOR INTEGRATED

EMERGENCY MANAGEMENT

ACTIVITY REPORT For the Museum Section,

Cultural Heritage Division of UNESCO

2007

CLT/CIH/MCO/PART/13 2

EXECUTIVE SUMMARY

The introductory workshop of educational project Teamwork for Integrated Emergency Management (TIEM) for Southeast Europe was held from 19 November to 1 December 2007 in Ohrid in Macedonia. The project was developed by ICOM, ICCROM, the Getty Conservation Institute in collaboration with UNESCO, in the framework of ICOM Museums Emergency Programme (MEP). In the regional context of Southeast Europe the course is organized in cooperation with ICOM SEE, National committee of ICOM Macedonia and National Archive of The Netherlands. Seventeen representatives of nine national or regional museums from Albania, Bosnia and Herzegovina, Croatia, Macedonia, Moldavia, Montenegro, Romania, Serbia and Slovenia participated in the workshop. Two participants from educational programmes from Croatia and Serbia were also included in the work. The team of instructors was composed of experts in risk and emergency management, security and collection management from ICOM, ICCROM, Getty Conservation Institute, National Archive of The Netherlands and National Museum in Belgrade. The course concerns theory and practice of Integrated Emergency Management (IEM) and consists of three phases: Introductory workshop, distance mentoring and final seminar. At the end of the course, participants were expected to be able to use a systematic approach to identify, analyze, evaluate, mitigate disaster risks within their specific context and respond effectively to emergency situations. They should be able to use the terminology appropriately and communicate risks more effectively within the professional and local community, including the local authorities/institutions. Finally they were encouraged to propose and carry out a project to start or improve Integrated Emergency Management in their institution and local context, and to build a network of resources and expertise at the regional level. Throughout six modules of the workshop the participants were introduced to different phases of IEM, from risk assessment and mitigation to planning and response in emergencies. The workshop programme consisted of lectures, practical work, study visits, group work, seminars and discussion. The participants applied presented approach, methodology and techniques in the real museum situation (Museum of Ohrid), the case study which had been chosen for the workshop. The course was concluded on December the 1st with a special event organized by NC ICOM of Macedonia for the representative of local authorities from Ohrid who took part in the simulation and for directors of museums in Macedonia. The organizers gave an introduction to this event by presenting the MEP TIEM SEE project, the instructors gave retrospective of the two weeks of the workshop and finally the participants presented the proposals of the action plans they developed. At the closing ceremony the organizer handed out the certificates to the participants. The event was concluded with an introduction of the UNESCO publication: Security at Museums, translated in Macedonian.

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TABLE OF CONTENTS

1. BACKGROUND INFORMATION................................................................................. 4

2. COURSE OBJECTIVES AND STRUCTURE................................................................... 4

3. IMPLEMENTATION OF PHASE 1: THE INTRODUCTORY WORKSHOP....................... 5

3.1. WORKSHOP PREPARATION............................................................................... 5

3. 2. WORKSHOP PURPOSE ...................................................................................... 6

3. 3. WORKSHOP PARTICIPANTS............................................................................. 6

3.4. TEAM OF INSTRUCTORS.................................................................................... 6

3.5. WORKSHOP ACTIVITIES ................................................................................... 7

3.6. WORKSHOP EVALUATION ................................................................................. 9

4. FOLLOW-UP: THE DISTANCE MENTORING-PHASE................................................ 10

APPENDICES .............................................................................................................. 11

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1. BACKGROUND INFORMATION

The Southeast region of Europe has rich cultural resources but is still recovering from conflict and a spate of natural disasters. The region has a relatively well developed network of museums and recently a conference on the Condition of the Cultural and Natural Heritage in the Balkan Region was organized in Kladovo, Serbia, from 23 to 27 October 2006. The Conference, as part of the regional project on Revitalisation of Cultural and Natural Heritage in the Balkan Region, was jointly organized by National Museum in Belgrade Department for Preventive Conservation Diana and the Archeological Museum in erdap and the National Committee of ICOM Serbia and Montenegro, at the initiative of the regional organization of ICOM for Southeast Europe (SEE).

In response to the needs expressed by museum professionals in the region, ICOM, ICCROM and the Getty Conservation Institute, in collaboration with UNESCO decided to share their expertise and experience in training and in emergency management to jointly develop and implement a course, Teamwork for Integrated Emergency Management (TIEM) in South East Europe. This project is organized in the framework of the ICOM Museums Emergency Programme (MEP)1, in partnership with other expert institutions in the region. 2. COURSE OBJECTIVES AND STRUCTURE

At the end of the course, participants will be able to: Use a systematic approach to identify, analyze, evaluate, mitigate disaster risks within

their specific context and respond effectively to emergency situations. Use the terminology appropriately. Communicate risks more effectively within the professional and local community,

including the local authorities/institutions. Propose and carry out a project to start or improve Integrated Emergency Management

in their institution and local context, and to build a network of resources and expertise at the regional level.

The course focuses on the discovery, discussion, practice and implementation of the concepts underlying Integrated Emergency Management (IEM). The course strongly emphasizes communication and teamwork.

The course consists of three phases:

Phase 1: In an interactive workshop (19 November - 1 December 2007, Ohrid, Macedonia) participants study and practice various stages of IEM from risk assessment and mitigation to emergency planning and response. Structure of the workshop:

- Module 1: Introduction - Module 2: Disaster Risk Assessment - Module 3: Mitigating Disasters - Module 4: Emergency preparedness and response - Module 5: Recovery and Rehabilitation - Module 6: Emergency plans

Phase 2: The workshop is followed by a Distance Mentoring Phase which will end on August 31, 2008. During this phase, participants will carry out their respective projects

1 For further details, visit: http://icom.museum/mep.html.

http://icom.museum/mep.html

according to the calendar and plan of actions they have agreed upon. The course website will serve as a platform for reporting progress, exchanging information and developing further knowledge and skills. Instructors will serve as resources or mentors to provide guidance as required.

Phase 3: Provided funding is available, the course concludes with a Review Meeting at the end of the Distance Mentoring Phase (summer-fall 2008, exact date, venue and programme to be decided).

3. IMPLEMENTATION OF PHASE 1: THE INTRODUCTORY WORKSHOP

The first phase of the course consists of a two-week workshop, which took place from November 19 to December 1, 2007 in Ohrid, Former Yugoslav Republic of Macedonia.

3.1. Workshop preparation

An instructors meeting took place in Ohrid (Former Yugoslav Republic of Macedonia) from 27 to 29 August 2007.

The workshops instructors and partners visited the site where the workshop would be held and met and the local hosts and co-organizers. They got familiar with the MEP-TIEM project in SEE and established the subjects and the program for the workshop (based on the structure of the pilot course). The role of the instructors and the didactic methodology (team teaching) were also clarified during the meeting.

Participants were:

Local hosts and co-organizers: - Zaharinka Aleksoska Baceva (President of MNC

ICOM) - Branislava Mihajlova (member of the Executive

Council of MNC ICOM and vice-president of ICOM SEE)

- Jordan Trca (Director Institute for Protection of the Monuments of Culture and Museum-Ohrid)

- Milo Georgievski (Chief of the Icon Gallery in the Museum of Ohrid)

- Jana Baceva (Member of MNC ICOM)

Partners: - Catherine Antomarchi (ICCROM) - Kathleen Dardes (GCI) - Foekje Boersma (GCI) - Senem Kinalibas (ICOM)

Instructors: - Vesna ivkovi (Department of Preventive

Conservation Diana, National Museum Belgrade)- Rohit Jigyasu (consultant) - Adalberto Biasiotti (consultant) - Bihanne Wassink (consultant disaster

preparedness, Netherlands National Archive) - Gerrit de Bruin (senior consultant conservation,

Netherlands National Archive) 5

3. 2. Workshop Purpose

The purpose of the workshop was to study and practice the various stages of Integrated Emergency Management from risk assessment and mitigation to emergency planning and response.

3. 3. Workshop Participants

The course participants are drawn from museums that demonstrated a willingness to undertake risk assessments and emergency planning within their institutions, and that made a commitment to devote staff time and any other available resources to this effort over the entire length of the project.

The group of participants from museums is further enriched by two professionals involved in the development and teaching of museum studies or related programs.

Thus the workshop participants was composed of: Nine museums in Albania, Bosnia &

Herzegovina, Croatia, Macedonia, Moldavia, Montenegro, Romania, Serbia and Slovenia. Each museum, with the exception of Albania, is represented by two staff members.

One training institution from Serbia and one university with graduate programmes in Museum Studies from Croatia, each represented by one staff member. Their task is to explore possibilities of integrating IEM into their institutions current and future training activities.

The profiles of the participants ranged from curators, cDue to extraordinary circumstances in their country, thattend the introductory workshop.

Please refer to Appendix A: List of Participants and their

3.4. Team of Instructors

The team of instructors was composed of recognized professionals specialising in security, emergency and risk management, collection management, having both practical/theoretical experience and knowledge in the field of heritage conservation. They represent a broad international perspective in their fields of expertise, coming from ICOM, ICCROM, Getty Conservation Institute, National Archive of The Netherlands, and the National Museum in Belgrade.

Please refer to Appendix B: List of Instructors, Mentors National Archaeological Museum of Tirana, ALBANIA Museum of Republika Srpska, BOSNIA AND HERZEGOVINA - Old Village Museum of Hrvatsko Zagorje, CROATIA University of Zagreb, Museum Studies Programme, Faculty of Philosophy, CROATIA National Institution for the Protection of Monuments of Culture and Museum Ohrid, FORMER YUGOSLAV REPUBLIC OF MACEDONIA National Museum of Ethnography and NaturalHistory, REPUBLIC OF MOLDOVA The Maritime Museum of Montenegro, MONTENEGRO The Brukenthal National Museum, ROMANIA Museum of Pozarevac, SERBIA Department for Preventive Conservation, National Museum Belgrade, Training courses, SERBIA Technical Museum of Slovenia, SLOVENIA onservators to registrars and architects. e guest team from Lebanon could not

profiles.

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and Partners.

3.5. Workshop Activities

The workshop consisted of interactive, participatory sessions, both theoretical and practical, including illustrated lectures, practical individual and group work, seminars, discussions, case histories, and study visits.

Please refer to Appendix C: Programme of the Workshop.

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r f

t f t

Following an induction session and the official opening conducted by Zaharinka Aleksoska Baceva, President of ICOM national Committee of Macedonia, the workshop started with the a Key Note Speech on Disaster risk and role of the Non-governmental Organizations in IntegratedEme gency Management: Case Study o Macedonia was given by Dr. Krste Bogoeski, who is an expert on the subject in the region. His key note address was a prelude to a lively panel discussion on Disas er Risk and the Role o NGOs and IGOs in Integra ed Emergency Management, which followed after. Panelists included: Mila Popovic-Zivancevic (ICOM-SEE), Gerrit de Bruin (ICA/IFLA), Damir Dijakovi (UNESCO).

The panel discussion was meant to set the tone for the introductory workshop and emphasized the importance of networking and resource sharing at local, national, regional and international levels for evolving sustainable protection mechanisms for cultural heritage in the event of a disaster. Need for creating special emergency funds, greater communication and better mechanisms for damage assessment were some of the recommendations that emerged from the discussion. The week continued with an introduction to the concept of Integrated Emergency Management (IEM) and to the internationally accepted terms used in the field of disaster risk management. A consistent risk management methodology was introduced to the participants for identifying and mitigating the disaster risks faced by their respective institutions.

To facilitate greater understanding and application of the methodology, three case-study sites within the host Museum of Macedonia were selected by the lead instructors, Rohit Jigyasu and Vesna ivkovi. The carefully researched case study complete with background notes, maps, floor plans, risk assessment sheets and other concept tools provided participants with a solid framework for applying the method which they greatly appreciated.

The first week concluded with the discussion on strategies for mitigating disaster risks encompassing museum buildings, collections and personnel. Working in groups, the participants developed proposals for the control and mitigation of the risks identified in the case-study.

Dealing with Emergencies in Museums Lessons Learnt, was the title of a mini-conference organized on Saturday, November 24, 2007 at a historic house dedicated to the national poet of Macedonia (see Appendix D: Programme of the Mini-conference and Appendix E: Participants abstracts). Participants, instructors and partners shared their experience of dealing with emergencies in museums. A special overview of MEP was given by Cristina Menegazzi, Programme Specialist, ICOM. She also chaired and conducted the sessions of the mini-conference. The mini-conference was extremely useful in promoting the team spirit in the group. The second week was dedicated to institutional planning, getting prepared for emergencies, building teams and effective response mechanisms. The sessions were led by Adalberto Biasiotti (security consultant), Bihanne Wassink (consultant disaster preparedness, Netherlands National Archive), and Gerrit de Bruin (senior consultant conservation, Netherlands National Archive).

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Through the sessions in the second week, participants learnt and discussed how to set up teams, undertake short term and long term planning, how to evacuate personnel and staff, how to avoid or block fire and other hazards, how to plan the recovery after an emergency. The participants were introduced to emergency management planning process: the different phases of the process, writing the emergency plans and different types of plans and how to develop a network for the emergencies and to mobilize the resources. The week concluded with an elaborate emergency simulation exercise at the Icon gallery of Ohrid. It involved the Red Cross, local police, fire fighters, emergency medical services and the museum staff. Participants were thus able to experience the need for quick and efficient response during an emergency. The simulation helped them in learning how to liaise with outside first response agencies and how to mount a response operation. The simulation exercise was closed with a debriefing session which aimed at identifying aspects of the emergency exercise that went well and those which require additional thought and planning.

The last sessions of the workshop focused on Phase 2 of TIEMSEE i.e., distance mentoring over a period of eight months during which the participating museum teams will undertake risk assessment and emergency preparedness in their respective institutions. An official ceremony organized by the National Committee of ICOM Macedonia marked the closing of the introductory workshop on December 1, 2007. During this ceremony, the partners and teachers presented the TIEM-SEE course and the review of the workshop. Participating teams presented their action plans based on what they had learned in the workshop. Directors of museums in Macedonia and the representatives of Ministry of Culture, ICOMOS Macedonia, the Red Cross, Police and the fire brigade were present at the ceremony. In their presence, the participants were given certificates for successfully undertaking the Phase I of the course. The event was concluded with an introduction of the UNESCO publication: Security at Museums, translated into Macedonian. Please refer to Appendix F: Certificate

3.6. Workshop evaluation

At the end of every module the participants were asked to fill in an evaluation form and give their mark for the module, as well as their comments and suggestions. At the end of the course the organizers held and informal evaluation session asking participants about their impressions on the workshop. Most participants found the content, the teaching and the coordination of the workshop satisfying, interesting and challenging. The terminology was stated to be the big issue, both for understanding and transferring to the local languages.

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4. FOLLOW-UP: THE DISTANCE MENTORING-PHASE

The second phase of the TIEM-SEE course is a distance mentoring over a period of eight months (ending on August 31, 2008). During this phase, the participating museum teams will undertake risk assessment and emergency preparedness in their respective institutions according to the calendar and plan of actions they have agreed upon. In addition, they will also enhance the regional network by undertaking some cross national projects.

To this end, participants suggested outlines of their action plans which were to be endorsed by their directors, once they returned home. January 31, 2008 is the deadline for receiving approved action plans from the participating institutions.

The course website will serve as a platform for reporting progress, exchanging information and developing further knowledge and skills. Instructors will serve as resources or mentors to provide guidance as required.

Please refer to Appendix G: Preliminary plans of participants

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APPENDICES

A. List of Participants and their profiles

B. List of Instructors, Mentors and Partners

C. Programme for the Workshop

D. Programme of the Mini-Conference

E. Participants Abstracts

F. Certificate

G. Preliminary plans of participants

In collaboration with The National Archives of the Netherlands, ICOM-SEE and MNC ICOM Teamwork for Integrated Emergency Management in South East Europe

A Museums Emergency Programme Education Initiative

PARTICIPANTS PROFILES

MUSEUMS ALBANIA - NATIONAL ARCHAEOLOGICAL MUSEUM OF TIRANA

Sabina Veseli, Head of Collection Edlira Andoni, Curator of the Exhibition

BOSNIA AND HERZEGOVINA - MUSEUM OF REPUBLIKA SRPSKA Dragana Sandi, Secretary (Adm. Manager, Deputy Director) Janko Vraar, Curator historian

CROATIA - O V M H ZAGORJE LD ILLAGE USEUM OF RVATSKO rator Anita Paun Gada, Senior Cu Kristijan Bezjak, Technician

ITUTION FOR THE AND MUSEUM - OHRID

C OF MOLDOVA - N M E HY AND NATURAL HISTORY

Department Chief

MONTE OF MONTENEGRO Radojka Janicijevi, Curator

Mirjina Markovi, Technician

ROMANIA - HE RUKENTHAL ATIONAL USEUM T coordinator apher

SLOVENIA - TECHNICAL MUSEUM OF SLOVENIA Irena Marusic, Assistant Director and Senior Curator

Counselor, Head of Textile Department

FORMER YUGOSLAV REPUBLIC OF MACEDONIA NATIONAL INST

PROTECTION OF MONUMENTS OF CULTURE Milco Georgievski, Senior Curator Liljana Miladinovska, Documentalist and Librarian

REPUBLI ATIONAL USEUM OF THNOGRAP Sergiu Pana, Natural Sciences Ion Stefanita, Scientific researcher

NEGRO - THE MARITIME MUSEUM

T B N M Florian Dumitrescu Chioar, I grRaluca Teodorescu, Museo

SERBIA - MUSEUM OF POZAREVAC Teodora Brankovic, Curator

Maja Sega, Documentalist

Estera Cerar, Museum

TRAINING INSTITUTIONS CROATIA - U ZNIVERSITY OF AGREB, M

Helena Stubli, Student AssistUSEUM STUDIES PROGRAMME

ant

SERBIA - DEPARTMENT FOR PREVENTIVE CONSERVATION, NATIONAL MUSEUM BELGRADE, TRAINING COURSES

Vladimir Cveji, Architect

Name Sabina VESELI

Working institution National Archaeological Museum of Tirana

City Tirana Country Albania

Position Head of Collection

University degree in History (1998), Master in Arts (2003). Head of Collection at the National Archaeological Museum of Tirana since 2000. Takes care of the organization of the collection, in charge of the database project. Coordinates the work in the museum and store department. Research work on metallic findings of the Hellenistic and Roman periods. Participating in the course will enable the museum to understand the importance of an emergency plan and make strategies.

Name Edlira ANDONI Working institution National Archaeological

Museum of Tirana City Tirana

Country Albania Position Curator of the Exhibition

Graduated in History (2002). Since 2003, member of the Archaeological Museum of Tirana and since 2004, curator in charge of the collections, guiding tours, education activities, exhibitions, research in museography, etc. Hopes to learn about emergency plan management and prepare a plan for the museum.

Name Dragana SANDI Working institution Museum of Republika

Srpska City Banja Luka

Country Bosnia and Herzegovina

Position Secretary, Administration

Manager, Deputy Director

University Degree in Diplomatic Law (2005). Secretary since 1992, responsible for the legal issues and job organization in Museum of Republika Srpska. The course will be an opportunity to compare the various museum experiences in the field of emergency management.

Name Janko Vraar Working institution Museum of Republika

Srpska City Banja Luka

Country Bosnia and Herzegovina

Position Curator historian

University Degree in medieval history (2002). Curator for medieval history for the Museum of Republika Srpska since July 2003. Responsible for the preservation and presentation of cultural and historycal values and goods.

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Name Anita PAUN GADA

Working institution Old Village Museum of Hrvatsko Zagorja

City Kumrovec Country Croatia

Position Senior Curator

University Degree (1999). Since 1999, Senior Curator at the Old Village Museum of Hrvatsko Zagorja, in charge of the textile collection, folk instruments, paper collection and library. Author of many professional articles and catalogues. Member of the Croatian Museum Society and of the Croatian Ethnological Society. Specially interested because the museum is in the open air.

Name Kristijan BEZJAK Working institution Old Village Museum of

Hrvatsko Zagorja City Kumrovec

Country Croatia

Position Technician

Graduated from the woodworking trade school, employed in the Staro selo Museum at Kumrovec as preparator-conservator since 1997. He attended lectures and courses on preventive protection of museum materials. He permanently applies the gained experience in protection of houses and exhibits in the Museum, mostly made of wood. He is responsible for technical and visual display of temporary exhibitions in the Museum. From time to time, he participates in pedagogical workshops presenting the making of traditional children toys. He registered for this project in order to exchange experience with the colleagues from other museums and to gain new knowledge that he will later use in his every-day work and pass on to his younger colleagues.

Name Milco GEORGIEVSKI Working institution National Institution for the

Protection of Monuments of Culture and Museum - Ohrid

City Ohrid Country Former Yugoslav Republic of

Macedonia Position Senior Curator

Graduated in Art History (1984) at the Faculty of Humanities at the SS Cyril and Methodius University in Skopje, Macedonia. Since 1986, works as Curator at the Institute for Protection of the Monuments of Culture and National Museum-Ohrid. From 1987 to 1997 worked as a wall painting conservator and from 1997 again as a curator, specialist of icon painting. Currently, Senior Curator in the Icon Gallery-Ohrid, dealing with research, registration and documentation of icons, and organization of icon exhibitions. Participated in various regional and international training workshops and seminars. Hopes to learn new ways of conservation, protection, transport and preservation of museum objects, especially icons, in case of emergency situations. Plans to transfer the lessons learned in the course to the younger colleagues in his institution as well as to the colleagues in the other museums in Macedonia.

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Name Lilijana MILADINOVSKA

Working institution National Institution for the Protection of Monuments of Culture and Museum - Ohrid

City Ohrid Country Former Yugoslav Republic of

Macedonia Position Documentalist and Librarian

High School Diploma (1983). Since 1986, Documentalist in charge of the documentation of the monuments of culture which are under the jurisdiction of the Institute and Museum-Ohrid. Also Librarian in the Scientific Library. Expects to learn something new that can be applied and incorporated in her work for the protection of cultural heritage.

Name Sergiu PANA Working institution National Museum of

Ethnography and Natural History

City Chisinau Country Republic of Moldova

Position Natural Sciences Department Chief

PhD in Biology (2003). Scientific Researcher at the National Museum of Ethnography and Natural History of Moldova (2002-2004), Scientific Secretary (2004-2006) and since 2006, Chief of the Natural Sciences Department, in charge of the organization of the Department, custody and conservation of the Natural Sciences collections, and scientific research. Participates in a project for the development of a database for the museums in Republic of Moldova. Expects to learn from the international experience in the field of integrated emergency management. Hopes to be able to develop an emergency programme for the museum and to share the experience with other museums in Republic of Moldova.

Name Ion STEFANITA Working institution National Museum of

Ethnography and Natural History

City Chisinau Country Republic of Moldova

Position Scientific Researcher

Master degree in Heritage (2006), Master degree in History and Ethno-pedagogy (2004). Since 2003, Scientific Researcher at the National Museum of Ethnography and Natural History.

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Name Radojka JANICIJEVI

Working institution The Maritime Museum of Montenegro

City Kotor Country Montenegro

Position Curator

In 1980 I finished the Grammar School in Kotor and then enrolled in the Faculty of Philosophy, Department of History of Art, at the University of Belgrade. I graduated in 1985. Since April, 1987, I have been working as a curator of History and Art Collection in the Maritime Museum of Montenegro in Kotor. Eight years later I was promoted to the post of a higher curator. The title of a museum counselor was given to me after 12 years of work in this institution. During my 20 year museum work I have been dealing with various subjects from the cultural past of Boka Kotorska. I have done researches into the paintings of foreign marine painters from the area of Boka Kotorska and wrote a complete analysis with some newly discovered data on the works of Vasilije Ivankovic, our greatest marine painter. I have also studied some important subjects from the maritime affairs of Boka Kotorska and wrote a circumstantial treatise on both our and foreign decorations given to outstanding personalities of Boka Kotorska as well as the biography of Spiridon Gopcevic of Boka Kotorska who was the most powerful Trieste shipowner. The subject of my current work is Stone Plastics of Boka Kotorska from the Preromance to the Renaissance. I am also the author of numerous catalogues which followed exhibitions of works of esteemed artists that took place either in this Museum or in other related cultural institutions.

Name Mirjina MARKOVI Working institution The Maritime Museum of

Montenegro City Kotor

Country Montenegro

Position Technician

Since I graduated from the Commercial School my personal interest has been directed to protection of works of art on wood and cardboard. Therefore, I did a course on restoration of works of art on wood and paper in the period from 1980 to 1982. In the Maritime Museum of Montenegro in Kotor I have been in charge of restoration of arms (rifles, flint-guns) and furniture like old chests of littoral type from the second half of the 18th century. At the moment I am working on restoration of the drawing room of the family Ivelic of Risan. This 19th century drawing room has been exposed to wormholes and due to dilapidation construction of its chairs, sofas and armchairs has loosened. The slipcover is in a bad state and selection of adequate velvet for reupholstering of the furniture is under way. I have also worked on restoration of numerous watercolours which had been exposed to humidity and work of tiny insects. At the moment, I am preparing documents for a month course which will take place in Florence, Italy

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Name Florian DUMITRESCU CHIOAR

Working institution The Brukenthal National Museum

City Sibiu Country Romania Position IT Coordinator

Master degree in Preservation and Restoration of National Heritage (currently), University degree in History (2007). Since 2006, IT coordinator at the Brukenthal National Museum, in charge of organizing and supervising the Internet network and other communication systems, and supervising the security systems. Expects to receive information and knowledge regarding risk management and to learn ho to develop an emergency plan. Hopes to create a national network of museums and develop a national plan.

Name Raluca TEODORESCU Working institution The Brukenthal National

Museum City Sibiu

Country Romania

Position Museographer

Master degree in Preservation and Restoration of National Heritage (2006), University degree in History (2004). History High School Teacher (2004-2006). Since 2006, works at the Brukenthal National Museum, dealing with the organization, documentation and scientific study of the collections and the coordination of the press department and educational programmes. Also collaborates on organizing exhibitions. Expects the course will help her to protect the museum collections and to communicate the risks to her colleagues. Hopes to develop an emergency plan for the museum and to create a national network of museums.

Name Teodora BRANKOVIC Working institution National Museum of

Pozarevac City Pozarevac

Country Serbia

Position Curator

Graduated at Faculty of Philosophy at University of Belgrade- Department of Archaeology. Curator certificate. Curator in The National Museum of Pozarevac, responsible for antique-early Byzantine collection. Also works as an exhibition guide for groups, student and organizes visitor groups. Member of Serbian Archaeological Society. Expects to upgrade her knowledge about all subjects connected to museum and archaeology. Sharing experiences with museums from other countries will help the museum modernize and technically improve strategies for protection and correct handling of valuable items in emergency situations.

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Name Maja SEGA

Working institution National Museum of Pozarevac

City Pozarevac Country Serbia

Position Documentalist

Diploma in Office Assistant and Archive Management. Currently pat time student at High school for business management, whilst employer at National museum as documentalist. Currently works on preparation and organization of cultural manifestation, which is held in the museum. Involved in a new project, called ''Roman' way'', as a secretary (assistant). Her duties involved digitalization and processing of specific objects into Central registry, and occasional tour guiding within museum gallery. Sharing experiences with museums from other countries will help the museum react timely to emergency situations and also to modernize protection in the museum, so that objects in storage are safe.

Name Irena MARUSIC Working institution Technical Museum of

Slovenia City Ljubljana

Country Slovenia

Position Assistant Director and Senior Curator

University degree in History and Ethnology (1993). Curator at the municipal museum of Ljubljana (1993-1996), Curator at the Technical museum of Slovenia (1997-2002). Since 2002, Deputy Director at the Technical Museum of Slovenia. Secretary of ICOM Slovenia and member of CIMUSET, and president of the Expert Committee for Movable Cultural Heritage Educational Programmes. Expects to improve her professional knowledge on the subject, to ensure efficient and quick response in case of emergencies. Plans to communicate the knowledge acquired to the museum staff.

Name Estera CERAR Working institution Technical Museum of

Slovenia City Ljubljana

Country Slovenia

Position Museum Counselor and Head of Textile Department

M.A. in History (2003), University degree in History (1994). Since 1994, Head of the Textile Department at the Technical Museum of Slovenia. Board member of ICOM Slovenia. Expects to improve her knowledge to ensure better preparedness and response in case of emergency situations.

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Name Helena STUBLI Working institution University of Zagreb,

Museum Studies ProgrammeCity Zagreb

Country Croatia

Position Student Assistant

Since 2002, Helena is studying Art History and Information Science (Museum Studies) at the Faculty of Philosophy in Zagreb. For the Academic Year 2006/2007 Helena was a student assistant at the Art History Department at the Faculty of Philosophy. During that period, she prepared visiting programmes for several museums in Zagreb.

Name Vladimir CVEJI Working institution Department for Preventive

Conservation, National Museum Belgrade, Training Courses

City Belgrade Country Serbia Position Architect

Master of Architecture Engineering (2006). Project assistant at NGO Society for the improvement of local Roma communities (2005-2006). Since 2006, Architect (Architectural Studio in Belgrade) in charge of preparing and producing technical documentation, 3d modeling and CAD drafting and designing buildings with various purposes. Since 2007, Assistant at the Department for Preventive Conservation DIANA. Expects to gain wider knowledge on preventive conservation, risk assessment, emergency planning and disaster mitigation. Important to implement such knowledge within the museum network in Serbia and support designing of emergency plans. Hopes the course will provide the basis for his work in the museums of Serbia, regarding architectural and building aspects, for further improvement of protection in emergency cases and for the educational programmes in Diana and the University of Belgrade.

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In collaboration with The National Archives of the Netherlands, ICOM-SEE and MNC ICOM

Teamwork for Integrated Emergency Management in South East Europe

A Museums Emergency Programme Education Initiative

COURSE TEAM MEMBERS: CONTACT INFORMATION

Zaharinka Aleksoska-Baceva Head curator Museum of Contemporary Art of Skopje Samoilova bb, PP 482 1000 Skopje, The Former Yugoslav Republic of Macedonia Tel. +389 2 3117 734 Fax +389 3 3110 123 icom_mnc@yahoo.com Catherine Antomarchi Collections Unit Director, ICCROM Via di San Michele, 13 00153 Rome, Italy Tel. +39 06 58553 374 Fax: +39 06 58553 349 ca@iccrom.org Azra Beevi - arenkapa Conservator, The National Museum of Bosnia Herzegovina, Ethnology Department Zmaja od Bosne 3 71000 Sarajevo, Bosnia Herzegovina azra.becevic@gmail.com Adalberto Biasiotti Security Consultant, SecurComp srl Viale Bacchiglione, 28 20139 Milano, Italy Tel. + 39 2 5740 7782 Fax + 39 2 5740 7887 Cell phone: 335 25 48 65 securcomp@mclink.it Foekje Boerma Project Specialist, The Getty Conservation Institute 1200 Getty Center Drive, Suite 700 Los Angeles, CA 90049-1684, USA Tel. +1 310 440 6122 fboersma@getty.edu

Krste Bogoeski Blue shield - Macedonia Institute for ethnology and anthropology Faculty of natural Sciences and Mathematics "Sts.Cyril and Methodius" Arhimedova 5 1000 Skopje, Republic of Macedonia krste@iunona.pmf.ukim.edu.mk Gerrit de Bruin Senior Consultant Conservation, Restoration and Conservation Department, Nationaal Archief Prins Willem-Alexanderhof 20 P.O. Box 90520 2509 LM The Hague, The Netherlands Tel. +31 (0)70 331 54 16 Fax. +31 (0)70 331 54 99 gerrit.de.bruin@nationaalarchief.nl Kathleen Dardes The Getty Conservation Institute 1200 Getty Center Drive, Suite 700 Los Angeles, CA 90049-1684, USA Tel: +1 310-440-6826 KDardes@getty.edu Rohit Jigyasu Dr. of Eng. Architect Planner and Conservation Consultant P-78, First Floor, South Extension Part 2 New Delhi 110049, India Mob. +91 9818153839 rohit.jigyasu@gmail.com Cristina Menegazzi Programme Specialist, ICOM (International Council of Museums) 1, rue Miollis Maison de l'UNESCO 75732 Paris Cedex 15, France Tel. + 33 (0) 147349159 Fax +33 (0) 143067862 menegazzi@icom.museum

mailto:icom_mnc@yahoo.commailto:ca@iccrom.orgmailto:azra.becevic@gmail.commailto:securcomp@mclink.itmailto:fboersma@getty.edumailto:gerrit.de.bruin@nationaalarchief.nlmailto:KDardes@getty.edumailto:rohit.jigyasu@gmail.commailto:menegazzi@icom.museummailto:krste@iunona.pmf.ukim.edu.mk

In collaboration with The National Archives of the Netherlands, ICOM-SEE and MNC ICOM

Teamwork for Integrated Emergency Management in South East Europe

A Museums Emergency Programme Education Initiative Mila Popovi-ivanevi Museum Counselor, National Museum in Belgrade, Department for Preventive Conservation Diana Cara Uroa Street 20 11000 Belgrade, Serbia Tel. +381 (11) 182 966 iccdiana@EUnet.yu Aparna Tandon Project Specialist, ICCROM Via di San Michele, 13 00153 Rome, Italy Tel. +39 06 58553 324 Fax: +39 06 58553 349 at@iccrom.org

Bihanne Wassink Consultant Disaster Preparedness, Restoration and Conservation Department, Nationaal Archief Prins Willem-Alexanderhof 20 P.O. Box 90520 2509 LM The Hague, The Netherlands Tel. +31 (0)70 331 55 71 Fax +31 (0)70 331 54 99 Bihanne.wassink@nationaalarchief.nl Vesna ivkovi Curator, Department for Preventive Conservation "Diana", National Museum Cara Uroa 20 11000 Belgrade, Serbia Tel. +381 (11)218 2966 Fax +381 (11)218 3655 Zivkovic.vesna@gmail.com

mailto:at@iccrom.orgmailto:Bihanne.wassink@nationaalarchief.nlmailto:Zivkovic.vesna@gmail.commailto:iccdiana@EUnet.yu

WORKSHOP SCHEDULE 19 Nov. - 1 Dec. 2007, Ohrid, Macedonia

In collaboration with The National Archives of the Netherlands, ICOM-SEE and MNC ICOM

Teamwork for Integrated Emergency Management in South East Europe

A Museums Emergency Programme Education Initiative

MINI-CONFERENCE Emergencies in Heritage Institutions: Experiences and Lessons Learnt

November 24, 2007

Proposed Programme 8.45 Welcoming the participants

9.00 9.15 Cristina Menegazzi ICOM Museums Emergency Programme

9.15 10.30 General protection against disasters Dragana SANDI & Janko VRAAR - Museum of Republika Srpska, BOSNIA AND HERZEGOVINA Current strengths and weaknesses of the Museum of Republic Srpska Emergency Preparedness Anita PAUN GADA & Kristijan BEZJAK - Old Village Museum of Hrvatsko Zagorje, CROATIA Staro selo /Old Village/ Museum General Problems of Protection against Disasters Radojka JANIIJEVI & Mirjana MARKOVI - The Maritime Museum of Montenegro, MONTENEGRO Current strengths and weaknesses of the Maritime Museum of Montenegro Emergency Preparedness Helena STUBLI - University of Zagreb, Museum Studies Programme, CROATIA The Strossmayer Gallery of Old Masters in Zagreb - identification of the hazards Rohit JIGYASU - INDIA Disaster Risks to Heritage Sites in South Asia

10.30 11.00 Break

11.00 11.45 Physical damages - case studies Teodora BRANKOVI & Maja SEGA - Regional Museum in Poarevac, SERBIA Evacuation of the archaeological collections in the aftermath of a bombing Suzy HAKIMIAN & Rana ANDARI, National Museum of Beirut, LEBANON National Museum of Beirut in the time of war

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Milco GEORGIEVSKI & Liljana MILADINOVSKA - National Institution for The Protection of Monuments of Culture and Museum Ohrid, FORMER YUGOSLAV REPUBLIC OF MACEDONIA The museums in Skopje in the catastrophic earthquake in 1963

11.45 12.15 Break

12.15 13.00 Fire - case studies Irena MARUI & Estera CERAR - Technical Museum of Slovenia, SLOVENIA Fire at the Technical Museum of Slovenia Vladimir CVEJI - Department for Preventive Conservation, National Museum Belgrade, Training courses, SERBIA Fire in 2004, at the Hilandar Monastery Main Causes, Effects and Lessons learned Foekje BOERSMA Getty Conservation Institute, USA Goats at the Getty

13.00 14.00 Lunch

14.00 14.45 Theft - case studies Sabina VESELI - National Archaeological Museum of Tirana, ALBANIA Improving collection security in the Archaeological Museum of Tirana Florian DUMITRESCU CHIOAR & Raluca TEODORESCU -The Brukenthal National Museum, ROMANIA The 1968 robbery - the Brukenthal National Museum Vesna IVKOVI National Museum in Belgrade, SERBIA Theft of Renoirs Bather at the National Museum in Belgrade

14.45 15.15 Flood - case studies Sergiu PANA & Ion STEFANITA - National Museum of Ethnography and Natural History, REPUBLIC OF MOLDOVA Big flooding in the museum building Bihanne WASSINK National Archives, THE NETHERLANDS Drowned archives in the Netherlands

15.15 15.45 Break

15.45 16.30 Integrated Emergency management: national and regional examples Adalberto BIASIOTTI ITALY Developing emergency plan, an experience in Italy Aparna TANDON - ICCROM TIEM- Lessons learnt from Asia

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In collaboration with The National Archives of the Netherlands, ICOM-SEE and MNC ICOM

Teamwork for Integrated Emergency Management in South East Europe

A Museums Emergency Programme Education Initiative

PARTICIPANTS ABSTRACTS MUSEUMS ................................................................................................................. 2

National Archaeological Museum of Tirana - ALBANIA.....................................................2 Museum of Republika Srpska - BOSNIA AND HERZEGOVINA ...........................................2 Old Village Museum of Hrvatsko Zagorje - CROATIA.......................................................3 National Institution for the Protection of Monuments of Culture and Museum Ohrid - FORMER YUGOSLAV REPUBLIC OF MACEDONIA ............................................................4 National Museum of Ethnography and Natural History - REPUBLIC OF MOLDOVA .............4 The Maritime Museum of Montenegro - MONTENEGRO...................................................5 The Brukenthal National Museum - ROMANIA................................................................5 Regional Museum in Poarevac - SERBIA.......................................................................6 Technical Museum of Slovenia - SLOVENIA....................................................................6 National Museum of Beirut - LEBANON..........................................................................7

TRAINING INSTITUTIONS ....................................................................................... 8

Department for Preventive Conservation, National Museum Belgrade, Training courses - SERBIA ......................................................................................................................8

ORGANIZERS AND INSTRUCTORS ........................................................................... 9

ICCROM .....................................................................................................................9 GCI............................................................................................................................9 The National Archives..................................................................................................9 National Museum in Belgrade .....................................................................................10 Securcomp ...............................................................................................................10 Consultant, architect and planner ...............................................................................10

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MUSEUMS

National Archaeological Museum of Tirana - ALBANIA Sabina VESELI Improving collection security in the Archaeological Museum of Tirana This paper deals with the security of the archaeological museum of Tirana from human hazards. The museum was renovated for the last time in 1987, time when it was thought and put in act a security plan. At the time, Albania was a communist country and the situation was quieter, therefore, thefts in the museum collection never happened. This was related with the isolation of the country, people were not allowed to travel abroad, and it did not exist such thing as illicit traffic of antiquities. After the democratic changes in the 1990s, the situation underwent after big changes, and the antiquities became a big attraction to the art dealers, being something profitable and in fashion at the moment. At that time was noticed, that the security plan did not result very effective, and some objects of the collection were stolen. Therefore, we were of the idea that was time to put in action a more objective plan and to reinforce the security issues. We started by the guard service which before were 12 hours in duty and later on it became 24 hours. A new security alarm system was installed in the museum and the store rooms, which is connected with one of the police offices of Tirana. In addition, new cameras were installed in the five halls of the museum which monitor all the time the situation in the museum. Apart the cameras, when there is a great number of visitors in the museum, two people control and monitor their visit. Even though the museum was reorganised years ago, and the display cases needs updating they are very secure, and a double check of those is done daily by the guide of the museum. Furthermore, it is a great opportunity that the museum building is located in one of the main squares of Tirana, near by the Presidency building, the Prime Ministry building and other important governmental building which are guarded 24 hours per day by the police. The new security plan has been effective up to now even though we are trying to improve it in different ways.

Museum of Republika Srpska - BOSNIA AND HERZEGOVINA Dragana SANDI & Janko VRAAR Current strengths and weaknesses of the Museum of Republic Srpska Emergency Preparedness Museum of Republic of Srpska in Banja Luka is situated in the part of a building that was not built for the purpose of museum. Apart from the museum other four institutions are situated in this building: National and University Library of Republic of Srpska, Childrens Theatre of Republic of Srpska, Chamber of Commerce of Republic of Srpska and Youth Centre. The museum takes up the space of 3 500 m2 and has more levels. Museum of Republic of Srpska is of complex type keeping more than 50. 000 exibits classified in various collections of ethnology, archaeology, biology, history and history of art. Most part of collection is placed in depot that is two levels lower from the space used by personnel of the Museum that is in the basement. Certain number of exibits is in the permanent exhibition or displayed in thematic exhibitions. The Security Service performs the surveillance over the whole space of the Museum for 24 hours and cooperates with security services of other institutions in order to detect emergency situations. The museum does not have video surveillance.

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The direct danger of the flood is relatively small. The main problem is the construction of the roof of this building. The roof is flat and in several levels so it keeps a great amount of water during the periods of rain and snow melting. The reconstruction of the roof is in process with work guarantee period of two years. The fire-alarm system in the Museum has not been in function since 1993 and its reconstruction is under way. The reconstruction of existing electric installation has been finished. Training of personnel in the case of fire and the number of fire extinguishers are in accordance to law.

Old Village Museum of Hrvatsko Zagorje - CROATIA Anita PAUN GADA & Kristijan BEZJAK Staro selo /Old Village/ Museum General Problems of Protection The Staro selo /Old Village/ Museum at Kumrovec is the sole open-air museum in the Republic of Croatia in situ. Each house was renovated on the old foundations in the authentic building technique. In some thirty houses renovated in the original manner, permanent museum displays are mounted showing the traditional way of life customs, handicraft skills and traditional trades from the turn of th 19th and 20th centuries. The houses where permanent displays are mounted were built of two materials: wood and stone. Most of the roofs are thatched creating an additional fire danger. There is a fire-fighting device in each house, and together with the co-operation with the local fire-fighting brigade this is the only fire prevention. The fire alarm system is available only in the House of Birth of Josip Broz Tito. The Museum is not fenced in and can be entered from several sides. A local road used by the inhabitants of the surrounding villages runs through the Museum causing vibrations that damage the house structures thus creating a problem for both visitors and houses. During the opening hours, dust penetrates into the houses from the road and settles on the exhibits. The main road leading to the border with the neighbouring Republic of Slovenia, which is busier from one day to another, runs some fifty meters away. Because of large concentration of people, there is considerable probability of possible burglaries, thefts and vandalism. The Museum sees about 40 000 visitors every year. There is a night guard in the Museum. This is insufficient, and the Museum should be equipped with anti-burglary and control systems. The fact that the Museum is closely connected with the person of Josip Broz Tito increases the danger of diversions. Three years ago, his statue, situated by his house of birth, which is an integral part of the Museum, was demolished by an explosive device. The perpetrator of this vandal act has not been found to this day. Since the contents of the Museum increase in quantity every year, as well as the number of visitors, particularly children, the security of the Museum should be taken care of as soon as possible.

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According to the Opinion on the Condition and Proposal for Improvement of Protection and Preventive Measures prepared by elimir Laszlo, senior conservator, more attention should paid in the Museum to the preparation of the following:

a. An overall project of operating in the ethno-park; b. Estimates of fire danger; c. Estimates of the danger of theft, burglary, vandalism and diversion; d. Engaging of one professional fireman; e. Adaptation of the existing or building of new facilities for the keeping of Museum

exhibits with better microclimatic conditions, whereby too high or too low concentration of humidity would be corrected, and with better lighting and other conditions.

National Institution for the Protection of Monuments of Culture and Museum Ohrid - FORMER YUGOSLAV REPUBLIC OF MACEDONIA Milco GEORGIEVSKI & Liljana MILADINOVSKA The museums in Skopje in the catastrophic earthquake in 1963 The catastrophic earthquake that destroyed Skopje early in the morning on July 26, 1963, besides the immense loss of human lives and great material damages, affected also the cultural heritage collected with years and kept in its museums. In only 17 seconds the disaster has wiped out everything that has existed for tens and hundreds of years as a cultural acquisition that should live for many years in the future. In such hard times, the museum professionals have forgotten the danger and the grief for the lost lives of their close relatives and from the first moment after the catastrophe they have saved from under the ruins everything that could be destroyed by the destructive power of the earthquake. Immediately after the disaster the museum staff rushed to their job positions and despite the very difficult situation, they have demonstrated great readiness and made everything they could for salvage of the museum exhibits.

National Museum of Ethnography and Natural History - REPUBLIC OF MOLDOVA Sergiu PANA & Ion STEFANITA Big flooding in the museum building The National Museum of Ethnography; and Natural History is representing the oldest museum of Republic of Moldova, being founded in 1889. During its activity of more than 115 years, it accumulated over 135 000 exhibits that constitute the geological, paleontological, botanical, zoological, numismatic, fine art and ethnographical collections. Just a small part from all of these exhibits was used for the arrangement of the permanent exhibition of the museum with the title Nature, Man, Culture; the rest of them are kept in the depositories. The majority of these collections, especially the stuffed birds and mammals, as well as ethnographical collections have an age of about 100 years. So, the process of keeping of these collections is a complex one and requires some additional efforts. In that way, one of the main goals of our museum at the moment is the fight against the factors that could harm or damage (the collection from exhibitions and depositories. In the history of our museum, as an emergency case, could serve a big flooding that happened about 12 years ago in the museum building. It was a very big risk or the collections, in particular, has suffered nature collections (stuffed

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birds and mammals).

The Maritime Museum of Montenegro - MONTENEGRO Radojka JANIIJEVI & Mirjana MARKOVI Current strengths and weaknesses of the Maritime Museum of Montenegro Emergency Preparedness The Maritime Museum of Montenegro suffered substantial damages in the catastrophic earthquake of 1979, its regular activities being discontinued. Rebuilding, conservation and restoration works on the building had been carried out until 1982, when our Museum, as the first restored building in Kotor, resumed its activities. The Museum staff, aware of the fact that this area is subject to earthquakes, take all necessary measures to make sure that the exhibits are well-protected against one. The most important exhibits are kept in special metal safes. In the depots are stored crates for quick movement of the exhibits in case of an earthquake or any other natural disaster. However, the Museum is at the moment exposed to humidity, the roof construction being partially endangered. Although we undertook works on the repairs of the roof, the lack of adequate financial resources made it impossible for us to finish the repairs so the roof still creates moisture on a part of the second floor wall ( department of sailing ships), forcing us to move a part of exhibits from the damp wall to other safer places. The cellar rooms of the Historical Archive, the building situated in the old town as well has been flooded due to poor drainage on the square in front of St. Triphons Cathedral. Our Museum is provided with fire-fighting apparatuses, video supervision, emergency stairway, etc. We have recently opened a department for the disabled, near the entrance hall, with a video beam showing the exhibits of the Maritime Museum from the 1st and 2nd floor, which they unfortunately cannot visit. The documentation is stored in metal cabinets for protection against possible fires, floods and earthquakes.

The Brukenthal National Museum - ROMANIA Florian DUMITRESCU CHIOAR & Raluca TEODORESCU The 1968 robbery the Brukenthal National Museum On the 28th of May 1968, four persons entered in the exhibiting rooms, visited the exhibition and then hide in the stairway towards the second floor. Then, during the night, they have cut from the frames and run through the roof with 8 of the most important pictures from the exhibition. Their traces were lost 400 meters from the museum, in the courtyard of the Reformed Church. Four pictures were discovered in USA in 1998, the other four remained lost. The thieves are yet unknown, but it seems to be the work of foreign citizens that knew very well the palace, its weak and strengths, and the value of the collection. Through this presentation we will try to present the events in chronological order, the conditions that permitted the robbery and also the measures that were taken in order to avoid this kind of actions in the future.

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Regional Museum in Poarevac - SERBIA Teodora BRANKOVI & Maja SEGA Evacuation of the archaeological collections in the aftermath of a bombing Pozarevac National Museum and Institute of Archaeology in Belgrade have been conducting archeological exploration of Viminacium site since 1977. Up to year 1999 about 13000 tombs had been explored, containing about 40000 separate items. The Center for Archeological Research was located on the land belonging to the electrical power plant Kostolac B Drmno. On May 23rd 1999 it was damaged in the bombing. The damage was substantial and there was a danger of fire, so the archeological material had to be evacuated immediately. The custodians from the National Museum provided a truck and evacuated the artefacts and the records from the Centre. The evacuated material contained: four wall fresco surface layers from a tomb with Jesus Christss monograph, a fragment of the preserved fresco wall, half the lid from a led sarcophagus with relief images, a sandstone torso of a female statue, a fragment of the marble inscription of Viminacium decurion, roman bricks with inscriptions and images, a collection of mortars with seals, a collection of fragments of terra sigilata, a collection of local terra sigilata, a collection of ceramic lamps, ceramic material representing studiously processed typological collection of pottery from Viminacium, having been displayed at the Centre according to types and variants, a fragment of a smaller statue in a tunic and one glass bottle. The complete field records with A files, documents relating to pottery typology, complete photo records from field explorations, field logs and C files and situation plans from Viminacium explorations were evacuated on that occasion. They are in museum depots situated in the basement area.

Technical Museum of Slovenia - SLOVENIA Irena MARUI & Estera CERAR Fire at the Technical Museum of Slovenia The Technical museum of Slovenia is located some 20 km from the Slovene capital, in Bistra. It is housed in what was originally a 13th Century monastery, later becoming a grand mansion house. Since 1951, it has been home to the nation's Technical Museum. The long history of this site unfortunately also means that through the centuries numerous disasters have afflicted Bistra, including earthquakes and fires. The most recent disaster happened just a year and a half ago, in January 2006, when a fire broke out in the conference hall, with 40 people in it. Right at the beginning of this meeting we noticed small flames along the ceiling, and it was, in a way, fortunate that we were in the room, as we were able to react immediately and safely evacuate the area. Later investigations into the cause, showed that the stove which heated the room had a fault in the construction of the chimney, which caused a fire in the roof area. Colleagues from the museum tried to stop the fire with fire extinguishers placed around the museum, and at the same time we called the fire brigade. They arrived very quickly, taking them just 10 minutes, and they managed to limit the fire before it could expand on to the buildings attached to the conference hall. The actions of the museum staff in starting to fight the fire were commended by the fire brigade, who were of the opinion that if they had left the fire to burn for just 15 minutes longer, then they would not have been able to contain it, and the fire would have spread to the museum buildings and the collections would have been lost. Due to our presence and prompt reaction, the fire caused just minor damage. No one was hurt and no museum objects were damaged. It just made news in the media as it was reported by newspapers, radios and even national TV.

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National Museum of Beirut - LEBANON Suzy HAKIMIAN & Rana ANDARI National Museum of Beirut in the time of war The story of the National Museum of Beirut started in 1919. Until 1975, the Museum visitors could admire a large collection of beautiful objects ranging over a very long chronological period; from Prehistory to the 19th c. A.D. The Collection substantially increased by the addition of artifacts found in excavations. The National Museum became one of the most significant Near Eastern museums. When the war started in 1975, the situation in the vicinity of the Museum rapidly and dangerously deteriorated. It was located on the demarcation line, which had divided the capital Beirut into two antagonistic areas for more than seventeen years. The Museum was not only a witness but also a true victim of the raging war. Protection measures were taken while fire-shells and moments of truce alternated. At the end of the war, the situation of the Museum and its collections was highly critical: the building was devastated; objects were kept in storerooms for more than fifteen years in totally inappropriate conditions. Relative inventory documents were burnt in shell fires. In short, everything had to be re-done. Restoration work started in 1995 and focused on the building itself (repair of the structure, lighting, air-conditioning, security and acoustical systems, elevators, showcases, drainage of the water). In parallel, the inventory, recording and restoration of the objects were taking place. New modern inventory and storage systems were put in place. Today only about 40% of this massive job is done. In 1999, the Museum permanently opened its doors to the public and retrieved its past role and significance. The attack on Lebanon in summer 2006 brought back to mind the bitter truth: the country and its National Museum (located at the very heart of its capital) are still in significant danger

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TRAINING INSTITUTIONS University of Zagreb, Museum Studies Programme - CROATIA Helena STUBLI & Zarka VUJI The Strossmayer Gallery of Old Masters in Zagreb identification of the hazards The Strossmayer Gallery in Zagreb is the oldest art museum of its kind on the Balkan. The Gallerys main holdings are works of art, mostly made by Renaissance, mannerism and baroque painters, and donated by bishop J. Juraj Strossmayer (1815-1905) and other people to the Academy of Science and Art. Museum fund went up till today to 714 pieces. The Gallery is situated from the beginning together with the Academy as well as with its huge library at the Neo-Renaissance palace completed in the 1880. The third of the collections are on permanent display on the last 2nd floor, while the rest is stored at the some sort of the study storage in the basement. For the purpose of the Mini-conference on Emergencies in Heritage Institutions it will be made detailed emergency risk analysis for this important Croatian cultural institution, including climate and environmental risk assessments and with special emphases on its internal (old) building risk assessments. The main resources for the preparing of the presentation are historical data, ICOM International Committee on Museum Security Survey as well as surveys about the protection in the Strossmayer Gallery made during the years by . Laszlo and D. Voki, Croatian conservator specialists.

Department for Preventive Conservation, National Museum Belgrade, Training courses - SERBIA Vladimir CVEJI Fire in 2004, at the Hilandar Monastery Main Causes, Effects and Lessons learned Main topics: Introduction quick overview of the Monasterys history, its establishment and importance in Serbian culture and as a Worlds heritage. Hilandar Monastery is one of the 20 Orthodox monasteries on Mount Athos, Holy Mountain, at Athos Peninsula in Greece. The Monastery Hilandar belongs to Serbian people since 1189 and has the greatest importance for Serbian tradition and culture as well as for the Orthodox Church. Causes of the Fire influence of the ground settle on the old Monasterys walls- weak places of old construction and other components that contributed to the disaster in 2004 (why more than 50% of the Monastery was effected by the Fire, mistakes in the old prevention system, etc.) Reconstruction - what happened after the terrible fire in Hilandar monastery, steps taken by the Monastery, KEDAK (Council of experts for Monastery restoration), the Greek Institute for protection of the Holy Mountain and Institute for protection of Cultural Monuments of Republic of Serbia; new systems for protection that are or will be implemented during the reconstruction process. Reference: - Consultation with the Monastery's Main Architect, Prof. Mirko Kovacevic - Program of Reconstruction of Hilandar Monastery, adopted by the Hilandar Monastery Parliament - Report of the meeting between representatives of the Monastery and team from the Institute for protection of Cultural Monuments of Serbia - web page: http://www.hilandar.org/

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http://www.mdc.hr/strossmayer/eng/povijest-desni.html#josip#josiphttp://www.hilandar.org/

ORGANIZERS AND INSTRUCTORS

ICCROM Aparna TANDON TIEM- Lessons learnt from Asia This presentation will focus on the pilot MEP-TIEM project in Asia involving eight national museums form the region. It will highlight the innovastive MEP education module of the extended training in integrated emergency mangement. It will also bring out the results and outcomes of the pilot and discusses the pros and cons of the training methodology.

GCI Foekje BOERSMA Goats at the Getty Bush fires are a serious threat to the Getty Center, which is located in the Santa Monica mountains in southern California. One way of reducing the impact of a potential fire is to clear the brush every year, thereby reducing the fuel for a fire. As the grounds at the Getty are steep and somewhat unstable, clearing brush is a risky business for humans. Therefore, the Getty hires a small flock of goats, which come with a shepherd and a dog, to nibble away the flammable brush around its 110-acre hillside campus every year. A green and relatively cheap solution!

The National Archives Bihanne WASSINK Drowned archives in the Netherlands In October 2002 the storage room of the regional archive of Wijk bij Duurstede was filled up with water. Archives are very often placed under the ground or direct under the roof. This was also the case in Wijk bij Duurstede. The storage room was built under the ground. It is to be expected that in a country lying below sea level flood would be risk number one but at the moment building activities also cause much damage to cultural heritage. When building in the Netherlands very often it is necessary to pump away groundwater. Due to a technical fault in the pumping system, the storage room was flooded with groundwater. The water level was 1 meter 85 centimetres. The fire alarm warned the fire brigade who discovered the problems in the archive. The storage room contained twelve hundred running meter archive, the oldest from the 13th century, the newest from 2002. Only the collections on the top shelves were dry. In my presentation I will show the results of this incident.

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National Museum in Belgrade Vesna IVKOVI Theft of Renoirs Bather at the National Museum in Belgrade On 14 March 1996 the Bather, a masterpiece of Pierre-Auguste Renoir was stolen from permanent exhibition in the National Museum Belgrade. The thief cut the painting from its frame with a scalpel, rolled it and brought out hiding it under the jacket. The exhibition spaces were not monitored by video surveillance, only by security staff. In cooperation with the police the painting was discovered quickly but it was severely damaged and its restoration took one year. As a consequence the international collection of art of the National Museum was withdrawn to the storage and it was accessible to the public only on temporary exhibitions. Currently the Museum is in preparation for the reconstruction and the part of the reconstruction project is dedicated to the security and setting up the full equipment, including the video surveillance and motion detectors in the entire building.

Securcomp Adalberto BIASIOTTI Developing emergency plan, an experience in Italy This presentation will cover the experience with different emergencies, mostly due to natural hazards, from the Florence flood in 1966 to the Earthquake in Irpinia in 1980 and in Molise in 2002. It will also focus on the protection of museums such as the Santa Giulia Museum in Brescia and the development of a full emergency plan for the archaeological site in Pompeii.

Consultant, architect and planner Rohit JIGYASU Disaster Risks to Heritage Sites in South Asia South Asian region is rich in cultural heritage sites of various types such as monuments, historic urban areas and cities, archaeological sites and cultural landscapes belonging to various time periods. However the region is also highly prone to natural hazards such as earthquakes, floods, fires and cyclones, thereby creating disaster vulnerability of these sites. It is estimated that almost one fifth of the vulnerable poor in the region become victims of natural disasters each year. However, this situation is not only linked to these extreme hazards but is also linked to several slow and progressive risk factors, which contribute towards increasing the vulnerability of these sites. The presentation will demonstrate the complexity of the disaster risks to cultural heritage sites in the region through several case studies such as Konarak, Hampi, Ajanta Ellora and Kathmandu Valley.

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ACTIONPLANSATAGLANCE

MEPSEETIEMWORKSHOP,19Novemberto1December2007

CountriesMainThemes

Slovenia

Bosnia Herzegovina

Montenegro

Serbia

Albania

Macedonia

Croatia

Romania

Maldova

RiskAssessment

Assessmentforvandalism,theft,robbery,fire,floodsandearthquake.

Mainhazardsarefire,floodandtheft.(nothumidity)

Assessmentofvulnerabilitiesofthemuseumroof,showcases

RiskIdentification,riskevaluation(causeeffecttree)toriskevaluationandprioritisationofmeasures

Assessmentofmuseumbuildingrisksespeciallyforstoragesituatedinthebasement,drainageproblems,internalfloods.

RiskIdentification,analysisandevaluation.

Detectandmonitorpotentialdangerformuseumcollection,visitorsandstaff

Identify,analyseandevaluatecriticalrisks.

Buildinginvestigation(inside,outside),identificationofvulnerableareasincollaborationwithfiredept.

FormulatingEmergencyPlanningCommittee(amongstaff)

PreparingorganizationalChartCoordinator,SafetyandSecurity,BuildingandMaintenance,CollectionsandAdministration

Theheadoftheteamwillbethemuseumdirector.Othermemberswillbeadministrationmanager,conservator,curator,technicianandchiefofsecurityservice.

Tasksassignedtothestaff

Organizationofemergencypreparednesscommittee.Decidingaboutthebestpersonforthepositionofmanager,organizingdepartmentalteams

Establishmentofemergencyteamsandtasks.

SettingupEPCthatwillincludethedirector,architect,curatorofcollection,dayandnightguard,documentationperson,photographer.

Organizetheteamswhichcanrespondincaseofadisaster(security,collection,building,administration)

Setuptheemergencypreparednesscommittee

CreationofaninternalIEMCommittee.Elaborationofachainofcommand,identifyingthealternativestaffforemergencies

Coordinationwithoutsideagencies

WorkwithhealthandsafetyconsultantEstablishingcontactwithpublicemergencyservicessuchasfirefighters,police,RedCross,Civilprotectionagenciesandthelocalcommunity

Coordinationwithcityauthorities,ministryofeducationandculture.

Establishingconnectionwiththefirebrigadeandpolicedepartment,instituteforprotectionofculturalheritage,mediaaswellaschurches.

ConnectingwithDIANAdepartmentforpreventiveconservation,NationalMuseumofBelgrade.Connectingwithgovernmentalandnongovernmentalorganizations,specializedinstitutions.Makinganetworkofvolunteers

Establishingrelationswiththefirebrigade,redcross,policeandotherorganizations,NGOsCommunicationwiththePresstoraiseawareness

ContactswiththeMinistryofCulture,police,firebrigade,RedCross,insurancecompaniesandothernationaldisasterpreventionagencies.LongtermcooperationwithIGOs,NGOsandvolunteers.Prepareemergencycontactlists

Collaborationwithotherinstitutionsandprofessionals(police,localgovernment,RedCrossetc.)

Preparecontactlistsforassistanceinemergencysituation.ContactwithPolice,FireDept.,SMURD,RedCrossRecruitingvolunteersfortheactivitiesinsidethemuseum.

Elaborationofcontactlistofstateandprivateorganizations;massmedia,municipalpolice,firebrigade,civilprotectionservice,nationalarmy,municipalurgencyhospital,missionwithoutborders.

EvacuationPlanning

Reviewofexistingplansandmaps,labelling,signage,checkingthedocumentationofobjects,backpemergencyforms,

Newsignsforemergencyexits.

Evacuationplanincaseofemergencies

Evacuationandrecoveryplan,necessaryequipmentsandprocedures.

Formulatingevacuationplanincaseoffire,emergencyexitsasperneeds.

Identifyingpriorityobjectsineachcollectionandstorageforevacuation,whowilldoitandplacesforrelocation.

Prioritylistforemergencycases.

Prepareplansforevacuation,handling,packingandsaferelocationofartifactsCreatelistofemergencykit,

Identificationofobjectsprioritiesinthecaseofurgentevacuation.Elaborationofstrategiesfortheevacuationof

prioritylistforobjectsEvacuationplaces,listofexistingandnecessarytoolsandequipment,evacuationstorage.

Trainingofvolunteersandoutsideassistantsforhandling,packingandsaferelocationofartifacts.

establishplacesforassemblyindifferentcasesofdisaster,createprioritylists.

objectsUpdatingexistingbuildingmapscreationofdigitalandreadablemapsforeachbuilding

EmergencySimulation

Simulationforvisitorevacuation.

Organizingjointdrills(staffandvolunteers)andsynchronizationwithotherorganizations.

Organizeasimulationinthemuseumarea.

Organizesimulationwiththehelpofpolice,firedepartment,SMURD,RedCross

Organizationofasimplestaffevacuationsimulation.

SecurityMeasures

Improvementofalarmsystemandvideosurveillance.

Alarmsystemconnectedtothepolice,camerasurveillanceforeachdepartment

Increasingthesecurityofcollectionsinthemuseumbuilding

.

FirePrevention

Improvementoffirealarmsystem,morefireextinguishers

Smokedetectors Smokedetectors

FloodMitigation

Floodmitigationmeasures

GeneralMitigationandRecoverymeasures

Preventive/mitigationmeasuresasperprioritisationdonethroughriskassessment

CreatingbasiclistoftechniquesandstrategiesformitigationandrecoveryDocumentationonmitigationandrecoverymeasuresforcollections.

Completelistsofmitigationandrecoverymeasuresanddocumentation.

Createabasiclistofmitigationmeasures

Seminar/Training/AwarenessRaisingActivity

PresentationtootherinstitutionsandinterestedpublicaboutEmergencyPreparedness.InvitePress

PreparemediareportaboutOhridworkshoptoraiseawareness

Makingplans/programsforworkshops.ConnectingwithDIANA,DepartmentofPreventiveConservationandNationalmuseumofBelgrade

TrainingofStaffandVolunteers.

TrainingsformuseumsemployeesinTranylvania

Organizationoftrainingformuseumstaffregardinguseoffireextinguishers,readingofmapsandplans,communicationwithmassmediaetc.

UniversityPrograms

Specialisedmasterstudiesinpreventiveconservationinside

PresentationofworkshopforstudentsatUniv.of

Introduceacourseonemergencypreparednessinthe

multidisciplinaryprogram.OrganizingguestlecturesasapartofregularstudyprograminthefacultyofArchitecture.MonasteryHilanderasthecasestudy

Zahgreb,CollectionandMuseummanagementcourses.ConnectionwithMuseumDocumentationcentre.TwopresentationsaboutMEP.Smallworkshopsforothermuseums.

UniversityofSibiu

NetworkingatNational/RegionalLevel

Networkproposal Sharingemergencyplanswithotherinstitutionsforcreationofnationalnetwork.

NetworkatregionallevelwithEuropeanfunds(?)Websitefordiscussingregionalproblems/emergencies

CollaborationwithnationalandinternationalinstitutionslikeICCROMandBlueShield,othermuseums,archives,librariesandNGOs.

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