BUSINESS PLAN [TEAM CONTRACT]

TEAM CONTRACT

Team:

Team Members:

A. Team Procedures

1. Day, time, and place for regular team meetings:

Team will gather twice every week throughout the trimester

1st group meeting: Tuesday, 1pm to 3pm every week

2nd group meeting: Thursday, 10am to 4pm every week

Total hours per week: 8 hours

2. Preferred method of communication in order to inform each other of team

meetings, announcement, updates, reminders, problems:

Team members will keep in touch by using some communication tools as well as

the face to face meeting. The discussion will be mostly by emails. In case of

emergency, mobile phone is preferred.

Some ways to communicate:

Email

Face to face meeting

Online meeting

Cell phone

After receiving the message, the receivers are required to answer within 24 hours. A

fine will be applied if violated. Multi-repeated violation will be applied according to

the crisis management.

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BUSINESS PLAN [TEAM CONTRACT]

3. Decision-making policy:

Team members will discuss and vote. Every single decision will be approved by

group consensus.

4. Method for setting and following meeting agendas

Justin will be in charge as a group leader with the mandatory tasks of setting up

the agenda and being the key contact person of the group.

The next week agenda of meeting will be discuss right after the last 5 minutes

ending of the last meeting.

Justin will also in charge of informing all members if there are any changes in the

schedule

5. Method of record keeping (Who will be responsible for recording & disseminating

minutes? How & when will the minutes be disseminated? Where will all agendas &

minutes be kept?):

Nga will be the secretary of the team and help do the meeting minute after each

meeting

Nga will be responsible for sending out the meeting minute by email and sms to

remind at the same time.

Nga also remind the progress one day prior the meeting.

We store the meeting minutes by email, dropbox.com and on private laptop.

B. Team Expectations

Work Quality

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BUSINESS PLAN [TEAM CONTRACT]

1. Project standards (What is a realistic level of quality for team presentations,

collaborative writing, individual research, preparation of drafts, peer reviews, etc.?):

Very Poor

Poor Average Good Excellent

Team presentations

Collaborative writing

Individual research

Preparation of drafts

Peer reviews

2. Strategies to fulfill these standards:

Regularly checking and meeting

Peer cross checking

Consulting the supervisor

Accessing various materials by different channel such as library, internet etc.

Team Participation

1. Strategies to ensure cooperation and equal distribution of tasks:

After each meeting, the project leader will assign the task to most capable member.

In case the member is not capable in handling well the task, the project leader has

the right to re-assign the task accordingly.

2. Strategies for encouraging/including ideas from all team members (team

maintenance):

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BUSINESS PLAN [TEAM CONTRACT]

Team members are encouraged to share the ideas by email or face to face

meeting. The team members are required to give the feedback of all ideas given to

show the attention of the one who contribute the idea.

3. Strategies for keeping on task (task maintenance):

Regular meeting and S$2 fine applied. Multi-repeated violation will be reviewed by

the team according to the crisis management document

4. Preferences for leadership (informal, formal, individual, shared):

Each one will be in charge of individual leadership and will be evaluated by the

team leader as well as the other members

Personal Accountability

1. Expected individual attendance, punctuality, and participation at all team meetings:

Each individual is accountable for his/her own tasks and will be reminded by Nga

one prior day by email.

2. Expected level of responsibility for fulfilling team assignments, timelines, and

deadlines:

Members are required to submit their own tasks on Saturday each week so that the

team will have time to discuss and fix it on Monday and Tuesday.

3. Expected level of communication with other team members:

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BUSINESS PLAN [TEAM CONTRACT]

All members are encourage to interact with other members anytime to discuss

about the task by email, chatting or phone

4. Expected level of commitment to team decisions and tasks.

All members have to agree, confirm on the task. Else, the team has to consult for

the final decision

C. Consequences for Failing to Follow Procedures and Fulfill Expectations

Describe, as a group, you would handle infractions of any of the obligations of this

team contract:

First infraction will be warned by team members

Second violation will be fined S$2

Third violation will be reported to the supervisor

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a) I respect my colleague and treat each other with courtesy and honesty

b) I will do the parts of the plan that I commit to do, and do them on time

c) I will speak openly and honestly if I feel another team member is not pulling their

weight, in the spirit of finding a solution

d) I participated in formulating the standards, roles, and procedures as stated in this

contract.

e) I understand that I am obligated to abide by these terms and conditions.

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BUSINESS PLAN [TEAM CONTRACT]

f) I understand that if I do not abide by these terms and conditions, I will suffer the

consequences as stated in this contract.

1)

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2)

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3)

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4)

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