TEAM BOWLBY

Angie Phelps

Virginia Bowlby

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New items implemented for 2015-2016

Health Insurance –As of Fall 2015, WMU will no longer provide a preferred health insurance policy through the Sindecuse Health Center

GA Lump Sum –Only students with teaching appointments in Fall and Spring semesters will receive a $325 lump sum

Online Ethics Training – Required of all new GA’s starting Fall 2015

AY Appointments – 18 equal bi-weekly payments with no break in pay between Fall/Spring semester

Changes to Appointment types – Graduate Assistant (GA) – 2% increaseDoctoral Graduate Assistant (DGA) – 2% increaseDoctoral Associate (DA) – 1% increaseDoctoral Associate w/ Doctoral Candidacy (DAC) – 2% increase

Doctoral CandidacyA candidate for a doctoral degree, prior to the session or semester in which the dissertation is defended, is required to have earned or completed satisfactorily the following and to have received approval by the academic program unit to continue study toward a doctoral degree:

1. A degree program grade point average of 3.0 or better (3.25 in some programs)

2. Appointment of a doctoral dissertation committee and approval of the dissertation proposal by the committee

3. All courses (excluding dissertation credit) and program requirements4. All research tool requirements5. Comprehensive examinations6. Fulfillment of the residency requirement, if required by the program7. Graduate dean’s approval of an advisor-approved Doctoral Student

Permanent Program; and8. Graduate dean’s approval of the Doctoral Candidacy form.

Doctoral Candidacy Form Required – 9. Approve pay increase from DGA & DA to DAC 10. New Graduation requirement beginning Spring 2016

Implementation of Banner Candidacy Workflow –Currently in progress

Doctoral Candidacy

Offer Letter Templates

Letter Types – Academic Year / Fall or SpringTeaching Assistant – TAResearch Assistant – RA Research Discovery – RD

Letter Types – Summer 1 and/or Summer 2 Teaching Assistant – TAResearch Assistant – RA Research Discovery – RD

*Previous versions of offer letter templates should be deleted/destroyed. Please only use new templates available on the Grad College website.

Late Appointments

Summer 1 2015 – 70 Summer 2 2015 – 33

Fall 2015 – 177

Effects of Late Appointments

MANUAL PROCESSING FOR 7 OFFICES Department

Graduate College

Human Resources

Payroll

Financial Aid

Customer Account Services

International Student Services

University Data Institutional Research reporting

TAU compliant

Deadlines

Spring 2016 Appointments –

PeopleSoft – Spring 2016 HR will open PeopleSoft – Monday, October 26 Graduate College deadline – Friday, November 20

Changes to AY appointments – By approval of GC Deadline - Monday, December 7 per Payroll/HR

Last date to submit late appointments – Prior to Census to allow for HR processing – Spring 2016 – Thursday, January 14 by 4 p.m.No late appointments without approval from either the Project Manager or the Graduate College Dean

Lump Sum – For TA’s onlyDisbursement occurs with first pay check after Census

Deadlines

Summer 2016 Appointments –

Appointment Dates – Summer 1, 2016: April 25, 2016 – June 19, 2016

Summer 2, 2016: (16-17 Fiscal Yr.)

June 20, 2016 – August 14, 2016 PeopleSoft – Summer 1, 2016 HR will open PeopleSoft – TBDGraduate College deadline – TBD

Last date to submit late appointments – Prior to Census to allow for HR processing – Summer 1, 2016 – Thursday, May 12 by 4 p.m.No late appointments without approval from either the

Project Manager or the Graduate College Dean

Reminders

Always check the Grad College website for the most current letters, forms and GA information

EUP/Online Permission to elect form; Under enrollment form

Graduate Appointment email: grad-awards@wmich.edu

Submit copies of offer letters, permission to elect EUP/Online courses and under enrollment forms.

All other correspondence continue using individual emails

Pay Dates –

Fall only appointments last paycheck 12/29/15

Spring only appointments first paycheck 1/26/16

Banner Tuition Workflow -

Should be submitted based on appointment period as stated in the appointee letter

F/SP/S1 or F/SP or Fall only or Spring only

Tuition being funded by department or grants need to submit workflow

Reminders

Fall 2016 – Start date

FICA

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QUESTIONS ?