teaching project management
DESCRIPTION
Teaching Project Management. Mauricio Gonzalez ( M.Sc ) Frederick Douglass Academy, NYC Roy B. Melton, Purdue University 2010. Outline. Assumptions Students have a topic Students have reviewed literature Thought hierarchy: topic to materials; abstract to concrete - PowerPoint PPT PresentationTRANSCRIPT
Teaching Project Management
Mauricio Gonzalez (M.Sc)Frederick Douglass Academy, NYCRoy B. Melton, Purdue University
2010
Outline1. Assumptions
Students have a topic Students have reviewed literature
2. Thought hierarchy: topic to materials; abstract to concrete
3. Integrating design and project management
4. Flow charts5. Materials lists6. Chronogram7. Follow up meetings8. Adjustments
Project Plans Among the many questions that can be
addressed with a plan are:1. What do you and/or your team does first? 2. What should come next?3. How many people do you need to accomplish
your project?4. What resources do you need to accomplish
your project?5. How long will it take?6. What can you get completed by the end of the
semester or quarter?7. When will the project be finished?8. How will we know we are done with the project?
It is your guiding light.
DESIGN CHALLENGE (PROBLEM)
Defining Project ScopeWhat is the work that will be doneScope management plan
How will the scope be defined, managed and controlled?
How will the scope be communicated to the team and stakeholders/community partners?
Scope creep Incremental expansion of the project scopeIntroducing features not originally planned
Delay project and add cost
Thought Hierarchy
DESIGN CHALLENGE(PROBLEM)
OBJECTIVE 01
TASK 01
MATERIALS
TASK 02
MATERIALS
OBJECTIVE 02
TASK 03
MATERIALS
TASK 04
MATERIALS
OBJECTIVE 03
TASK 05
MATERIALS
TASK 06
MATERIALS
Functional Decomposition
Creating a Project CharterFirst Phase of the Design ProcessThe elements of a charter include:
Description Objectives Outcomes or deliverables Duration Community Partners Stakeholders.Team membership and rolesPlanning information
Revisit each semester during your semester plans
Every objective has a series of associated tasks.
Pert ChartsProgram Evaluation and Review
TechniqueItems are listed in blocks
What it isDurationWho is responsible
Used to determine what tasks can be done in parallel and what have to be done in series
PERT Charts – Organizing Tasks
Attend lecture on project schedules - 1 day
Review web pages on project schedule, 1 day
Look at examples in MS Project, 2 days
Estimate time for each task, 1 day
Identify major component of project, 3 days
Identify Milestones, 1 day
Create PERT and Gantt charts, 1 day
Read about project schedules, 1 day
Start, receive assignment
PERT chart and timeline submitted
Critical pathLongest string of dependent task in the
project. Tasks on the critical path will hold up
the completion of the overall project if they are delayed. Example: mathematics sequence in an
engineering or science curriculum. Delaying a semester of calculus class typically
delays graduation for one semester.
PERT Charts – Organizing Tasks
Attend lecture on project schedules - 1 day
Review web pages on project schedule, 1 day
Look at examples in MS Project, 2 days
Estimate time for each task, 1 day
Identify major component of project, 3 days
Identify Milestones, 1 day
Create PERT and Gantt charts, 1 day
Read about project schedules, 1 day
Start, receive assignment
PERT chart and timeline submitted
Critical PathSpecial attention to tasks on the critical
path Milestone deadlines and when moving
resourcesDelays in critical path, delay the project
Which can not be shortened with more time or people?
Which are beyond your control? e.g. depending on an outside vendor or supplier
Flow Chart
This is similar to the Pert Chart but easier for H.S. students.
Leave space for notes on the side.
Flow Chart
Task 01
FLOW CHART
Step 01
Step 02
Step 03
Step 04
write materials on the sides
write materials on the sides
Flow Charts It helps you not do everything at the same
time = disorganization. It gives you order. It will help you make less mistakes. You will manage your time better. It will give you a chance to look back on
your project and find a mistake in one of your steps.
Others will be able to duplicate your project easier.
ChronogramKeeping Track of Time
Chronogram – Keeping Track of Time
Gantt ChartsGantt charts are used to organize
projectsRows represent tasksColumns represent timeVisually show sequences and timing
Assigns responsibilityShows progress relative to planning
General Gantt Chart
Timelines - The Gantt ChartProject Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Bring new team members up to speed on MagRacer (all)Solve FET prolem in demo track (Brad/Julie)Concept of MagRacer2 cabinet (Syed/Erin)Meet with IS people/ visit IS (all)Finalize track/coil assembly (Syed/Julie)AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)Finalize display concept (Julie)Deliver working test track (Syed/Julie)Week 4 Demo (all)Milestone: Submit MR2 drawings to WP (Erin/Brad)Complete PCB layout (Syed/Julie)Milestone: Submit PCB layout for fabrication (Syed/Julie)Final order of all circuit material (Syed/Julie)Construct coils (Julie/Syed)Construct track mounting hardware (Erin/Brad)Construction of visual display (Julie)Week 8 Progress Report (Brad)Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)Expected delivery of PCBs (3wk) (Syed)Spring Break (all)Final assembly of MagRacer2 (all)Week 11 Design Review (all)Milestone: Delivery of completed MagRacer2 (all)Troubleshoot MagRacer2 (Syed/Julie)Prep documentation for MagRacer2 (Brad/Erin)Week 16 End of Semester reports due (Brad)
MagRacer 2.0 Timeline (weeks)
General Gantt Chart
Once the tasks have been identified in the previous steps they are written under the “item” category.
Calendars
Follow up meetingsStudents meet with mentors (teachers)
on a bi-weekly basis to discuss progress along each step of the chronogram and Gantt chart.
Adjustments should be made during these meetings; new due dates set; unforeseen events clarified; new resources considered; etc.
Milestones/Gates
Generate Ideas
Define Measurable Specifications
Implement
Test
Move on to Next Task
Good PlanningCheck points/milestones/gates
At this time, the following will be working…
Provides accountability and process checks Are we on time?
Being honest with the teamIs a subgroup behind
“Not behind if we are ahead of the others…” Honest appraisals
Short tasks that break things up
Iterating in Design
Generate Ideas
Define Measurable Specifications
Implement
Test
Back to previous phase
AccountabilityShort tasks allow team members to be
accountableWeekly tasks - what is due this week?
Prevent delays that span several weeksPrompts students to seek help
Project managers can track % tasks completed by the week.Keeps projects moving and shifting resources
as needed
Questions?