te.040 system test script payables implementation
DESCRIPTION
TE040 on Oracle 11i AP ... Test Script for Accounts PayablesTRANSCRIPT
AIM
TE.040 SYSTEM TEST SCRIPT
Payables Implementation
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TE.040 System Test Script
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Payables Implementation
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TE.040 System Test Script
Contents
Document Control..........................................................................................ii
Overview........................................................................................................1
Century Date Compliance........................................................................1
System Test Sequences................................................................................2
01 - System Test Specifications < Opening Payable Periods >...................3
02 - System Test Specifications < Defining Banks >...................................4
03 - System Test Specifications < Defining Distribution Sets >..................5
04 - System Test Specifications < PO Invoice for Goods >..........................6
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >...................................................................................................7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >....................................................................................................9
7 - System Test Specifications < Employee Expense Reports >...............11
8 - System Test Specifications < Debiting Suppliers Liability >................13
9 - System Test Specifications < Create Invoice Not Matched To PO >....14
10 - System Test Specifications < Supplier / Employee Refund >............16
11 - System Test Specifications < Entering Payments >..........................17
12 - System Test Specifications < Cancel Unpaid Invoices >....................18
13 - System Test Specifications < Invoice Distribution Correction >........19
14 - System Test Specifications < Void Payment >...................................20
15 - System Test Specifications < Payables Month-End Processing >......21
16 - System Test Specifications < Payables Close Period >......................23
Defect Log....................................................................................................24
Open And Closed Issues For This Deliverable............................................25
Open Issues............................................................................................25Closed Issues.........................................................................................25
Payables Implementation
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Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process.
System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. For more information, refer to Business Mapping Test Results (BR.080) as a basis for business system test specifications.
This system test will include the following types of testing:
Integrated Business Processes
Security Testing
Century Date Compliance
In the past, two-character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character-coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention.
Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.
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System Test Sequences
Sequence #
Payables Test Description Tester
Test Status
Pass/Fail Notes
1. Opening Payable Periods Opening Payable Periods Active2. Defining Banks Defining Banks Active3. Defining Distribution Sets Defining Distribution Sets Active4. PO Invoice for Goods PO Invoice for Goods Active5. Prepayment (Supplier / Employee
Advances)Prepayment (Supplier / Employee Advances)
Active
6. Prepaid Expenses, Rent & Other Advances
Prepaid Expenses, Rent & Other Advances
Active
7. Employee Expense Reports Employee Expense Reports Active8. Debiting Suppliers Liability Debiting Suppliers Liability Active9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active10. Supplier / Employee Refund Supplier / Employee Refund Active11. Entering Payments Entering Payments Active12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active13. Invoice Distribution Correction Invoice Distribution Correction Active14. Void Payment Void Payment Active15. Payables Month-End Processing Payables Month-End Processing Active16. Payables Close Period Payables Close Period Active
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01 - System Test Specifications < Opening Payable Periods >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
1.1 Period Start Open Payable Period
AP Manager (N) Setup > Calendar > Accounting > AP Accounting Periods
- Select period to open.- Status: Open- Save your Work.
- The period status change to Open
- The user can use this period to Enter Invoices and Payments
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02 - System Test Specifications < Defining Banks >
ScenarioStep
Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
2.1 Defining Banks(Functional Currency Bank Accounts)
AP Supervisor
Setup > Payments > Bank
(B) Bank Accounts
(B) Payment Documents
- Enter the required Bank Information:- Bank Name:- Bank Branch:
Save your Work - (B) Press Bank Accounts to enter the required Bank
Accounts Information:- Bank Account Name:- Bank Account Number:- Account Use: (Internal)- Bank Account Currency: (Functional Currency)- Cash Account:- Cash clearing Account:
Save your Work- (B) Press Payable Doc. to enter the required
information:- Enter a unique Document Name:- Select a Disbursement Type: (Combined)- Select a Payment Format: (Check)- Enter in the Last Used: (the last payment document
number you used on a payment document)- Enter in the Last Available: (the last payment
document number available for a payment document)Save your Work
- Bank Account Saved
- Bank Payables Document Saved
- The bank account and the payables document are available for payments
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03 - System Test Specifications < Defining Distribution Sets >
ScenarioStep Event
TestStep Role
Actionor Path Test Step Details Expected Results Actual Results Status
3.1 Defining Distribution Sets
AP Supervisor Setup > Invoice> Distribution Set
- Name your Distribution Set: Office Rent Expenses
- Percentage: 100- Account:
01.0000.62601.001.0000.0000Save your Work
- Distribution Set is Saved and can be used
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04 - System Test Specifications < PO Invoice for Goods >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
4.1 Receive the Invoice, Receipt doc. and purchase order
Create Standard Invoice (Match to PO)
AP Invoice User
(N) Invoices > Entry > Invoice Batches
- Enter Batch Name:- (B) Press Invoices to enter standard Matched
invoice- Type: PO Default- PO Number: Enter your PO Number- Supplier Name: Supplier_Name (Defaulted) - Supplier Site: Select Supplier site (Defaulted)- Invoice Date: - Invoice Number: - Invoice Currency:- Invoice Amount:- Payment Terms:- Payment Method:- (B) Match & Select Purchase Order (to match
the invoice to your PO)- (B) Distribution to review the created invoice
lines after matching to POSave the Invoice
- Standard Invoice Saved- The invoice lines marked
with Track as an Assets Check Box
4.2 Validate Invoice and create accounting
APInvoice
(N) Invoices > Entry > Invoice Batches
- Query on the Required Batch - (B) Invoices and Query on the Required
Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice- (B) Actions: Create Accounting
- The Standard Invoice should pass validation
- The Accounting Entries created
DR. Asset Acc 1000DR. Asset Acc 300 CR. LC Account 300 CR. Supplier Lib. Acc 1000
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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
5.1 Receiving Request for Prepayment to Supplier
Enter Prepayment to Supplier
APInvoice
(N) Invoices > Entry > Invoice Batches
- Enter Batch Name: - (B) Invoices to enter the Prepayment Header
Information: - Type: Prepayment- Supplier Name: Supplier_Name - Supplier Site: Select Supplier site- Prepayment Date: - Prepayment Number: - Prepayment Currency:- Prepayment Amount:- Payment Terms:- Payment Method:- Settlement Date: (the date which after you
can apply the prepayment to standard invoice)
- Enter Prepayment Distribution Information:- Type: Item- Line Amount:- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
5.2 Validate Prepayment and create accounting
APInvoice
(N) Invoices > Entry > Invoice Batches
- Query on the Required Batch - (B) Invoices and Query on the Required
Prepayment- Review the Prepayment - (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting
- The prepayment should pass validation
- The Accounting Entries created
DR. Supplier Prepay. Acc 1000 CR. Supplier Lib. Acc 1000
5.3 Print Invoice Register Standard Report
APInvoice
(N) Other > Requests > Run
- Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice
Register)- Enter the mandatory report parameters and
specific your report by using the optionally parameters
- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review
your request status and the view the output
- The Invoice register printed
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ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
5.4 Payment Due
Create Payment to Supplier
APPayment
(N) Invoices > Entry > Invoice Batches > (B) Actions > Pay in full
- Enter Payment Information:- Payment Type: Quick- Payment Bank Account: Select Bank Account- Payment Document: Select Payment Doc.- Document Number: Last available document- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.
Save the Payment- (B) Actions: Choose Format- (B) Actions: Choose Create Accounting- (M) Tools: View Accounting
- The Payment saved- The GL Accounting
Created and correct
DR. Supplier Lib. Acc 1000CR. Bank cash clearing Acc 1000
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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
6.1 Receiving Request for Prepayment to Supplier
Enter Prepayment to Supplier
AP Invoice (N) Invoice> Entry> Invoice Batch
- Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet, which will be designed by Oratech)
- Enter Prepayment Header Information: - Type: Prepayment- Supplier Name:- Supplier Site:- Prepayment Date:- Prepayment Amount:- Description: Prepaid expenses for 12 Months
from “MMM-YY” to “MMM-YY”- Enter Prepayment Distribution Information:- Type: Item- Line Amounts:- Line Account: Prepaid Expense Account.
Save the Prepayment
- Prepayment Saved
- Prepayment Status Never Validated
6.2 Validate Prepayment & Create Accounting
AP Invoice (N) Invoice> Entry> Invoice Batch
- Query on the Required Batch - Query on the Required Prepayment- Review the Prepayment - (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting
- Prepayment Saved
- Prepayment Status unpaid
- GL Accounting Created
6.3 Payment to Supplier
AP Payment (N) Invoice> Entry>Invoice Batch > (B) Actions > Pay in full
- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.Save the Payment- (B) Choose Actions: Format- (B) Choose Actions: Create Accounting
- Prepayment Saved
- Prepayment Status Available
- GL Accounting Created
6.4 Recurring Invoice Creation
AP Supervisor
(N) Invoice > Entry > Recurring
- Enter Supplier Name / Number:- Enter Supplier Site:- Payment Method- Recurring Calendar:- No of periods:- First Period:- Invoice Number: Alphanumeric (The invoice
number generated will contain this number concatenated with the period name)
- Distribution Set: Rent Expenses- Enter the invoice Currency & Payment Term:
- Recurring Invoices Template saved with no error
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ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
- Enter the First Amount: Save your Work
6.5 Recurring Invoice Periodical Settlement
AP Supervisor
(N) Invoice > Entry > Recurring
- Inquiry on your Recurring Invoice- Enter Number of Invoices to be created: (One)- (B) Press Create Recurring Invoices - Name your Batch- (B) Ok Save your Work
- The Recurring Invoices created
- No of remaining Periods in the Recurring Invoices Template decreases by one
6.6 Invoicing AP Invoice (N) Invoice> Entry> Invoice Batch
- Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation)
- Review the Invoice CreatedSave the Invoice
- The Invoice Created Correctly
6.7 Validate the Invoices
AP Supervisor
(N) Invoice> Entry> Invoice Batch
- Query on the Required Batch - Query on the Required Invoices- Review the Invoices- (B) Actions: Validate the Invoices- (B) Actions: Create Accounting- If there is a number of invoices you can select
more than invoice and (B) Press Actions, Choose Validate & Choose Create Accounting for the number of invoices at once
- The Invoices Validated
- The Accounting created and correct
6.8 Payment Due
Match the available prepayment to supplier invoice
AP Payment (N) Invoice> Entry> Invoice Batch
- Query on the Required Batch - Query on the Required Invoice- (B) Actions: Choose Apply/Unapply
Prepayment- Mark the Check Box then enter the amount
you want to Match. Then (B) press Apply button
- (B) Actions: Create Accounting
- The Invoice is Fully Paid
- The Prepayment Invoice is Partially Applied
- The Accounting Created and correct
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7 - System Test Specifications < Employee Expense Reports >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
7.1 Receiving Request for Prepayment to Employee
Enter Prepayment to Employee
AP Invoice
(N) Invoice > Entry > Invoice Batch
- Enter Batch Name- Enter Prepayment Header Information: - Type: Prepayment- Supplier Name: Select Employee name- Supplier Site: Office- Prepayment Date: - Prepayment Amount: - Description: Employee Traveling expenses- Enter Prepayment Distribution Information:- Line Type: Item- Line Amounts:- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
- Prepayment Status Never Validated
7.2 Validate Employee Prepayment
AP Supervisor
(N) Invoice > Entry > Invoice Batch
- Query on the Required Batch - Query on the Required Prepayment- Review the Prepayment - (B) Actions: Validate- (B) Actions: Create Accounting
- Prepayment Saved
- Prepayment Status unpaid
- GL Accounting Created and correct
7.3 Payments to Employee
AP Payment
(N) Invoice > Entry > Invoice Batch(B) Actions > Pay in full
- Query on the Required Batch - Query on the Required Prepayment- (B) Actions: Pay in Full- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document number:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.
Save the Payment- (B) Actions: Format- (B) Actions: Create Accounting
- Prepayment Saved- Prepayment Status
Available- GL Accounting
Created and correct
7.4 Receiving Employee Expense Report
Employee Expense Report Entry
AP Invoice
(N) Invoice > Entry > Expense Reports
- Enter the Employee Name or Number- Enter the GL Account: Defaulted from the HR
setup for employees, this account combination used to default the missing segments for your expense report template “Cost Center”
- Enter the invoice Number, Date & Currency:- Enter the invoice Description:- Optionally enter the Prepayment Number to
be applied to this invoice (limited to the exp. Report amount)
- Expense report is saved
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ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
- Select the Expense Template: Travel Exp- Select Meals: Enter Amount & Select Account- Transportation: Enter Amount & Select
Account- Hotel: Enter Amount & Select AccountSave your work
7.5 Employee Expense Reports create
AP Supervisor
(N) Others > Requests> Run
- Select Request Name: Expense Report Import- Enter Report Parameters:- Batch Name:- Source Payables Expense Reports- GL Date:- (B) Ok, (B) Submit
- Expense report converted to invoice correctly
7.6 Validate the Invoice
AP Supervisor
(N) Invoice > Entry > Invoice Batches > (B) Actions
- Query on the Required Batch - Query on the Required Invoice- Review the Invoice - (B) Actions: Validate Invoice- (B) Create Accounting- (M) Tools > View Accounting
- The Invoice Validated
- The Accounting Entry Created
7.7 Payment Due
Payments to Employee
AP Payment
(N) Payments > Entry > Payments
- Enter Payment Information:- Payment Type: Quick- Payment Bank Account: - Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices - Select the required Invoices to be paid- Only the Remaining unpaid Amount Appears
for this Employees invoicesSave the Payment- (B) Press Actions: Format- (B) Press Actions: Create Accounting
- The Payment saved
- The Accounting Entry Created
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8 - System Test Specifications < Debiting Suppliers Liability >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
8.1 Receiving credit note from supplier
Debiting Suppliers Liability
AP Invoice (N) Invoice > Entry > Invoice Batches
- Enter Batch Name- Enter Credit Memo Header Information: - Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative Amount)- (B) Press Match to Invoice, then chooses the required
Invoice you need to match this credit memo to, by matching to Invoice the Credit Memo distribution lines will be created automatically
Save the Invoice
- The Credit Memo Distribution Created from the Original Matched Invoice Lines
- The Credit Memo Saved
-
8.2 Validate Credit Memo & Create Accounting
AP Supervisor
(N) Invoice > Entry > Invoice Batches
- Query on the Required Batch - Query on the Required Credit Memo- Review the Credit Memo- (B) Actions: Validate the Credit Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting
- The Credit Memo Validated
- The Accounting Entry Created
8.3 Payment Due
Payments to Supplier
AP Payment
(N) Payments > Entry > Payments
- Enter Payment Information:- Payment Type: Manual- Payment Bank Account: - Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices - Select the required Standard Invoices with the Credit
Memo to be paid (the Net Amount will be paid)- Save the Payment- (B) Actions: Format- (B) Actions: Create Accounting- (M) Tools > View Accounting
- The Payment Amount will be the Net of the Invoice and the Credit Memo
- The Payment saved
- The Accounting Entry Created
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9 - System Test Specifications < Create Invoice Not Matched To PO >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
9.1 Receive Supplier Invoice
Create Standard Invoice
AP Invoice
(N) Invoices > Entry > Invoice Batches
- Create New batch or (M) View > Find … search for the batch by batch Name
- (B) Invoices to enter standard Matched invoice for Supplier invoice
- Type: Standard- Supplier Name: Supplier_Name- Supplier Site: Select Supplier site- Invoice Date: - Invoice Number: - Invoice Currency:- Invoice Amount:- Payment Terms:- Payment Method:- (B) Distribution to Enter the invoice lines, the
total of invoice lines must equal to the Invoice Amount you entered for the invoice header information
Save the Invoice
- Standard Invoice Saved
9.2 Validate Invoice and create accounting
APInvoice
(N) Invoices > Entry > Invoice Batches
- Query on the Required Batch - (B) Invoices and Query on the Required
Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice, if
there are any holds you have to release the hold before the revalidation. If the invoice amount is not equal to the total of invoice lines, the invoice will be hold until you both equal
- (B) Holds to release the invoice hold, select from LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be validated successfully
- (B) Actions: Create Accounting
- The Standard Invoice should pass validation
- The Accounting Entries created
DR. Expense Acc 500 CR. Supplier Lib. Acc 500
9.3 Print Invoice Register Standard Report
APInvoice
(N) Other > Requests > Run
- Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice
Register)- Enter the mandatory report parameters and
specific your report by using the optionally parameters
- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register printed and matching the invoice data
9.4 Payment Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid
Open And Closed Issues For This Deliverable 25 of 27
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
Due available Supplier Prepayment to invoice
Payment Entry > Invoice Batches
- (B) Invoices and Query on the Required Invoice- Review the Standard Invoice- (B) Actions: Choose Apply/Unapply Prepayment- Select the prepayment you want to use (in case
there is more than one prepayment)- Choose the Check Box then enter the amount
you want to apply to invoice- (B) Press Apply - (B) Actions: Create Accounting
- The Prepayment is Fully Applied
- The Accounting Entry Created
DR. Supplier Lib. Acc 1000 CR. Supplier Prepay. Acc 1000
Open And Closed Issues For This Deliverable 25 of 27
10 - System Test Specifications < Supplier / Employee Refund >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
10.1 Receiving Credit Note & Payment from supplierOr Employee pay back
Entering Supplier Credit Memo
AP Invoice (N) Invoice > Entry > Invoice Batches
- Enter Batch Name- Enter Credit Memo Header
Information: - Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative
Amount)- Enter Credit Memo Distribution
Lines Information:- Line Type: Item- Line Amount:- Line Accounts:Save the Invoice
- The Credit Memo Saved
10.2 Validate Credit Memo & Create Accounting
AP Supervisor (N) Invoice > Entry > Invoice Batches
- Query on the Required Batch - Query on the Required Credit
Memo- Review the Credit Memo- (B) Actions: Validate the Credit
Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting
- The Credit Memo Validated
- The Accounting Entry Created
10.3 Payment Due
Create Negative Payment (Refund)
AP Payment (N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full
- Query on the Required Batch - Query on the Required Credit
Memo- (B) Press Action: Choose Pay in
Full - Enter Payment Information:- Payment Type: Refund- Payment Bank Account: - Payment Document Number:- Payment Date:- Save the refund- (B) Actions: Create Accounting- (M) Tools > View Accounting
- The Payment Amount is Defaulted
- The Supplier is Defaulted
- The Payment Saved
- The Accounting Entry Created
Open And Closed Issues For This Deliverable 25 of 27
11 - System Test Specifications < Entering Payments >
ScenarioStep
Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
11.2 Enter a QuickCheck
AP Payment
Payments > Entry > Payments
- Enter a QuickCheck (a single computer-generated check) by selecting "Quick" in the Type field of Manual Payment window
- Select Payment Type Quick- Select the bank account- Select Payment Document- Enter the Payment document Date- Enter the Supplier Name or Number- Enter the Supplier Site- (B) Enter an validated invoice that is not
on hold by clicking Enter/Adjust Invoice button
- (B) Click Action button to navigate to the Payment Actions window.
- (B) Action > Choose Format the check- (B) Actions > Create Accounting
- The invoice should quick pick in the Manual Payment window. If it does not, compare the payment method of the bank account used in the Manual Payment window with that of the payment method in the Invoice Entry form (This defaults from the vendor)
- Format options should be available in the Action window
- The Accounting Entry Created
Open And Closed Issues For This Deliverable 25 of 27
12 - System Test Specifications < Cancel Unpaid Invoices >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual
ResultsStatus
12.1 Invoice Cancellation
Invoice Cancellation
APSupervisor
(N) Invoices > Entry > Invoice Batches
- Query on the Required Batch - (B) Invoices and Query on the Required
Standard Invoice- Review the Standard Invoice- (B) Actions: Cancel Invoice- (B) Actions: Create Accounting
- The Standard Invoice reversed / cancelled
- The Accounting Entries cancelled
- The Invoice Status Invoice Cancelled
DR. Supplier Lib. Acc. 500 CR. Expense Acc 500
12.2 Print Invoice Register Standard Report
APSupervisor
(N) Other > Requests > Run
- Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice
Register)- Enter the mandatory report parameters and
specific your report by using the optionally parameters
- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register printed
12.3 End of Period (Month)
Payables Transfer to General Ledger
APSupervisor
(N) Other > Request > Run
- Choose Single Request- Select Request Name: (Payable Accounting
Process)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All) - Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form- (B) Submit to run the request- (N) View > Requests (review the request
status)
- GL Accounting Entries created for all invoices
- All AP transactions for the period range specified posted successfully to the General ledger
Open And Closed Issues For This Deliverable 25 of 27
13 - System Test Specifications < Invoice Distribution Correction >
ScenarioStep
Event
TestStep Role
Actionor Path Test Step Details Expected Results Actual Results Status
13.1 Transmit AP journal entries to GL
AP Supervisor
(N) Other > Request > Run
- Select Request (Payables Transfer to General Ledger)
- Enter the request parameters- (B) Ok > (B) Submit
- An unposted journal batch will be created for AP transactions
13.2 Update to the Invoice Distribution Lines
AP Invoice (N) Invoices > Entry > Invoices > (B) Distributions
- Select an invoice validated and transferred to GL- Adjust the invoice distribution to go to a
different expense account than was originally entered in the PO distribution for the shipment
- Reverse the existing distribution line- Create a new distribution line- Update the invoice amount header information- Save the invoice - (B) Actions > Choose Validate- (B) Actions > Create Accounting
- The user should not be able to change the distribution in the normal invoice entry screen, because the original distributions were already posted to the GL
13.3 View invoice status
AP Invoice (N) Invoice > Inquiry
- Query the updated invoice - Invoice changes should have been applied properly
13.4 Run Invoice Register Report
AP Invoice (N) Other > Request > Run
- Select Request (Invoice Register Report)- Enter Request Parameters- (B) Ok > (B) Submit
- Corrections to the invoice should be reflected in the Invoice Register Report
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14 - System Test Specifications < Void Payment >
ScenarioStep Event
TestStep Role
Actionor Path Test Step Details Expected Results Actual Results Status
14.1 Void Payment
AP Payment (N) Payments > Entry > Payments Summary (B) Actions
- Select a payment created in the above steps
- Void this check- Run Void Payment Register to
confirm void- Transmit AP journal entries to GL- Confirm adjusting void entries in GL- Try to record a manual payment for
this invoice- Cancel the invoice
- The void Payment should show up on the Void Payment Register report
- Adjusting void entries should show in GL
- The invoice should be available for the re-issuance of payment again
Open And Closed Issues For This Deliverable 25 of 27
15 - System Test Specifications < Payables Month-End Processing >
ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
15.1 End of Period (Month)
Get a list of invoices on hold
AP Supervisor
(N) Other > Request > Run
- Select Request (Invoice On Hold Report), - Enter the request parameters- (B) Ok > (B) Submit
- Get a list of invoices that will not post to the current GL period due to posting holds; re-run if necessary to clear holds
15.2 Reviews invoice distributions before posting
AP Supervisor
(N) Other > Request > Run
- Select Request (Payables Accounting Entries Report)
- Enter the request parameters- GL Transfer Status (All Accounting Entries not
transferred to GL)- (B) Ok > (B) Submit
- Reviews invoice distributions before posting. Flag any accounts needing correction.
15.3 Payables Transfer to General Ledger
APSupervisor
(N) Other > Request > Run
- Choose Single Request- Select Request Name: (Payable Accounting
Process / Payables Transfer to General Ledger)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All) - Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form- (B) Submit to run the request- (N) View > Requests (review the request
status)
- GL Accounting Entries created for all invoices and payments
- All AP transactions for the period range specified posted successfully to the General ledger
15.4 Generate Mass Addition Create
APSupervisor
(N) Other > Request > Run
- Choose Single Request- Select Request Name: (Payables Transfer to
General Ledger)- Enter the Request Parameters:- (B) Submit Request- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets
- Enter the Request Parameters:- GL Date:- Select Asset Book Name:- (B) Submit Request- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass addition you previously submitted
- Enter the Request Parameters:- Select Asset Book Name:- (B) Submit Request
- Assets Lines transferred to Oracle Assets Correctly
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ScenarioStep Event
TestStep Role
Actionor Path
Test Step DetailsExpected Results Actual Results Status
- (N) View > Requests (review the request status)
15.5 View Mass Additions Lines
FASupervisor
(N) FA> Mass Addition > Prepare Mass Addition
- Select the book you want to query lines in- Select NEW in the queue field- If you want to check some specific lines, enter
other criteria to limit your search- Invoice Number:- Line Number:- Supplier Name:- Supplier Number:- Source Batch:- Creation Date:- Invoice Date: - (B) Press Find to your asset lines
- Lines transferred from AP with Status of NEW
15.6 Submit Month-End Reports
AP Supervisor
Other > Requests > Run
- Select Request (All Month End Reports)- Enter the request parameters- (B) Ok > (B) Submit- Important reports include:
1- Posted Invoice Register2- Posted Payments Register3- Accounts Payable Trial Balance
- The Reports Printed and available for Reviewing in report set for errors
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16 - System Test Specifications < Payables Close Period >
ScenarioStep Event
TestStep Role
Actionor Path Test Step Details Expected Results Actual Results Status
16.1 End of Period (Month)
Close Current Period
AP Manager
(N) Setup > Calendar > Accounting > AP Accounting Periods
- Select period to Closed - The period status change to Closed
16.2 AP Manager
Other > Requests > Run(N) Setup > Calendar > Accounting > AP Accounting Periods
- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldn’t be transfer to GL because there is unrealizable hold)
- The Invoice Sweep Report should show the newly-entered invoice
16.3 AP Manager
(N) Setup > Calendar > Accounting > AP Accounting Periods
- Close the current period- Open the next period
- The previous period has a status of Closed
- The New opened period has a status of "Open"
- Payables Transactions entry and posting should be allowed to the open accounting period
Open And Closed Issues For This Deliverable 25 of 27
Defect Log
Defect ID Number
Test Step Reference
Module Name Defect Description
Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed,
in process)
Open And Closed Issues For This Deliverable 25 of 27
Open And Closed Issues For This Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date
Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date
Impact Date
Open And Closed Issues For This Deliverable 25 of 27