te horowhenua trust annual report 2013/2014

Te Horowhenua Trust

AnnuAl RepoRt

2013/2014

Contents

Chairperson’s Report 1

CEO’s Report 2

Introduction 4

ANZAC Day 6

Community Wellbeing 8

Te Ao Maori 10

Te Takere Travel 11

Function Centre 12

Older Adults 14

Community Learning 16

Library 18

YouthTek14 21

Youth 22

Events 24

Exhibitions 25

Community Support 26

Children 28

Heritage 30

Customer Service 31

Business Support 32

Supporters 33

Financial Summary 34

Fees and Charges 36

Membership 38

Personnel 39

Statement of Service Performance 40

Financial Statements 41

Auditor’s Report 73

.1annual report 2013/14

Chairperson’s Report

This report provides the opportunity to celebrate the achievements of Te Horowhenua Trust over the year 01/07/2013 – 30/06/2014. It has been a satisfying year as we learnt what people most appreciate about Te Takere, Horowhenua’s library, culture and community centre.

I welcome this opportunity to reflect on the achievements of this second full year of operation at Te Takere. We now know how the community are using and reacting to the variety of experiences available to them at Horowhenua’s library, culture and community centre. Te Takere represents a new way of doing things. It represents the cutting edge of 21st century library and community practice and is a first for this country. Staff have been focussing on what works and what doesn’t. On balance the community has wholeheartedly got behind the project, feedback is encouraged and seems to be mostly positive. Because we are a ‘new model’ we’ve had a steady stream of visitors from all around New Zealand and we were delighted to welcome the South Island library managers who chose to hold their annual conference in Te Takere to see what all the buzz was about! Mayor Duffy often reminds us that Horowhenua should be proud of punching above its weight and we are pleased to make our contribution to that.

But it takes careful resourcing to run Te Takere and that has been our biggest challenge. In 2012-2013 we faced increased demand that far exceeded even the most optimistic expectations. In 2013-2014 we have made progress on developing income streams and managing costs.

The Trust’s Finance and Audit sub-committee: John Olifent (Chair), Bernie Wanden and ex officio, former trustee Heather Birrell, have worked with the CEO to redesign the financial and reporting systems. This has given us a clearer picture of the financial performance of the organisation, to better enable the management team to plan activities, given that we have quite complex expectations from community and council.

This report enables me to publicly thank the many individuals who have been so generous in their support of Te Takere, with time and money.

We could not survive without such generosity.

We thank the council, for supporting our work despite the many budget constraints they face. The Trust is indebted to Horowhenua District Council CEO, David Clapperton for guidance and advice.

Another precious group are our private financial donors. Rates funding ensures we stay open every day but this financial support provides so many extras and activities.

I also wish to wholeheartedly thank the dedicated staff who work hard, look cheerful and excel at delivering new activities. And special thanks to our CEO, for her inspired leadership.

Finally, thanks to my fellow trustees for their wise counsel as we work to deliver a facility that is deservedly attracting attention far beyond the Horowhenua.

Sharon Crosbie, CNZM, OBEChairperson

.3annual report 2013/14.2 Te HorowHenua TrusT

CEO Report

The purpose of life is a life of purpose - Robert Bryne

Te Horowhenua Trust is an organisation with a purpose: “To be a catalyst for inspiring, delighting and developing the Horowhenua District”.

Te Takere was built for a specific purpose: “A multi-purpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community”.

Every week day I look forward to coming to work to fulfil my purpose which is to ensure that the Trust and Te Takere fulfil theirs.

It has not been an easy task establishing and operating this new model of community facility. We have been far busier than we dreamed and that success brought its own stresses. During 2013/2014 the Trust and staff did some hard and serious work getting our finances onto a secure footing so that we could look forward to the future with a budget that matched our vision.

We took three approaches this year in order to do this: reduced expenditure, increased income and worked in partnership with others.

The largest cost reductions were achieved through reducing staff from 37 full time positions to 29, reducing opening hours at the branch libraries and reducing spending on library collections by $80,000. None of these were easy decisions to make.

We also turned our attention towards increasing income and established a Business Focus Group comprising three business mentors drawn from the community who worked with staff to prepare business plans for key areas of activity which we thought had potential for generating income.

The third approach was to work with others in the community to achieve common goals. The management team have been actively involved with various Council community forums and of course the Social Sector Youth Trials.

We have relied heavily on our friends again this year. Council CEO David Clapperton has been thanked elsewhere but I wish to acknowledge Council officers who have gone beyond and above the call of duties many times in the last year to support the Trust and Te Takere activities: Monique Davidson, Nicki Brady, Meredith Blackler, Gina Scandrett, Garreth Stevens, Janet Greig, Doug Tate and Ann Clark have all had our backs. I also wish to acknowledge Te Hiira Hill and the Muaupoko Tribal Authority who stand beside us and help us host so many of the community events.

Special thanks to our volunteers and Friends of the Library who work tirelessly to deliver services, plan fundraising events, select books for our housebound clients, care for our library collection and assist with many other tasks and duties; we simply could not do without your support. During 2013/2014 volunteers donated over 8,000 hours to support the work we do – that’s over four fulltime staff!

The Te Awahou community facility at Foxton is starting to come together with community consultation completed and concept plans released. This means that we are at last able to start planning the new library service that Foxton residents so desperately need and have waited so patiently for.

I am very much looking forward to extending partnerships and relationships even more widely across the District during 2014/2015 as we work together with purpose to make Horowhenua an even better place to live, work and play.

Joann Ransom, BA, RLIANZAChief Executive

Council grant

Contracts

Operating income

Sponsorship and donations

2011/2012 2011 – 2012 2012 – 2013 2013 – 20142012/2013

A sustainable future

The Trust has worked hard to develop a sustainable financial future with a reduced dependency on the Library grant as the biggest component of our annual income. These charts show how the grant has reduced from 81% in 2011/2012 to 64% in 2013/2014.


Introduction

Organisation

Te Horowhenua Trust (The Trust) was incorporated pursuant to the Local Government Act 2002 on 3 December 1996 as Horowhenua Library Trust. It changed its name on 4 March 2011 to better reflect the new vision and role of The Trust in Te Takere, Horowhenua’s new culture and community centre which opened in September 2012.

The Trust is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is also a not-for-profit Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees.

Board of Trustees

The Board of Trustees comprises of up to 9 Trustees, currently 7. Potential trustees may be nominated by Council or the Trust Board and are appointed by Council after consultation with existing Trustees.

The Board meets monthly throughout the year and agendas are publically available on The Trust website www.tetakere.org.nz

Accountability

The Trust is required, pursuant to section 6 of the Local Government Act 2002 and Schedule 8 of the Act, to prepare and deliver to Horowhenua District Council (Council) a draft Statement of Intent (SOI) no later than 1 March in each year.

The SOI is a public expression, required by the Act, of the accountability relationship between The Trust and Council. It is the document against which The Trust reports to Council during the year and against which the Council and the Auditor General hold The Trust accountable for its performance.

The SOI identifies the nature of The Trust’s business, issues of importance to The Trust and the nature and scope of activities to be undertaken. It sets the performance expectations agreed between The Trust and Council and records specific objectives and performance targets to be met during the relevant period.

The Trust employs a Chief Executive to oversee operations and fulfill The Trust’s obligations under the Management Agreement which is negotiated biennially between The Trust and Council.

Reporting

Each year the Management Team develops a Business Plan which sets out operational activity and performance targets for the incoming year. Financial and non-financial reporting is made monthly to the Trust Board.

The Trust is required to provide quarterly reports to Council covering activities undertaken by The Trust, The Trust’s performance against agreed SOI performance measures and significant issues relating to the provision of services.

The Trust Deed requires an Annual General Meeting to be held where the annual report and accounts (this document) is received. The AGM is usually held in early December each year.

ObjectivesTe Horowhenua Trust objectives are to achieve:

Strategic and operational partnerships that enable The Trust to make a stronger contribution to the development of social capital in Horowhenua;

Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities;

Communities and individuals that have free and ready access to information, ideas and works of the imagination important to all aspects of their lives;

Independent learners that have educational and training opportunities that support their literacy, knowledge and skill development;

Local communities and individuals that have access to the digital world and are confident users of technology and able to participate effectively in the digital world, free from unnecessary restrictions or charges;

Local communities that are strengthened and individuals have opportunities to participate in community life and decision making.

Mission: To be a catalyst

for inspiring, delighting and developing the

Horowhenua District.

Values: Integrity,

Lifelong Learning, Manaakitanga,

Innovation, Customer Delight,

Synergy and Neutrality.


Anzac Day

A multi purpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community.

When the sky opened and dropped heavy rain on Levin on ANZAC Day Te Takere did the Horowhenua district proud as an alternative venue for the civic service.

A week before, when the men from 2 Engineer Regiment at Linton Army Camp were in town for the annual Poppy Day appeal and with bad weather forecast in the days ahead, the building was scoped out as a possible venue.

It passed with flying colours and on ANZAC morning Horowhenua District Council’s Monique Davidson and her team, assisted by Te Takere staff, transformed the main Takere space and the café into a setting appropriate for the service.

It was fitting that the Weraroa Peace Gate – which had been on display in Te Takere – was used as the names of the men it was originally in memory of were read during the service by head students from Horowhenua, Waiopehu and Manawatu Colleges. The front doors

were opened and a stage created using the Weraroa Peace Gate and some of the ANZAC week photographic memorabilia as the perfect backdrop.

The usual large contingent of soldiers from Linton watched the ceremony from the mezzanine floor and with RSA members – who had comfortable seating – the band, the choir and members of the public, the building was filled to capacity with around 500 people in attendance.

This use of Te Takere, designed to be Horowhenua’s community heart and hub, demonstrates the versatility of the facility. Throughout the year Te Takere has been a place for celebration and fun, commemoration and reflection. Along with being an ideal venue for finely tuned civil services Te Takere is often used as a location for a variety of informal get togethers. If variety is the spice of life then Te Takere is a smorgasbord of events and opportunities for all tastes and requirements.

We will

remember them


Community Wellbeing

Horowhenua is NZ’s leading district caring for the wellbeing of our people; a proud, connected, safe and healthy community where everyone can access the facilities, services and activities they need to experience positive wellbeing.

Boot CampIt’s 6.30 in the morning and the temperature is in single figures but it doesn’t take the people at Boot Camp long to warm up.

Boot Campers meet outside Te Takere and are taken through a series of exercises intended to boost their fitness by father and son fitness enthusiasts Michael and Mikaere Paki.

Both are keen sportsmen and know the value of being fit. Designed for Levin’s young people, Boot Camp has attracted a number of older people too, including staff from Te Takere. And Michael is quite okay with that.

“It’s open to anyone, from all walks of life, who want to increase their fitness, not just the young ones ,” he said. Michael knows what it is like to be a beginner. He lost 30kg through exercise and strength work at the gym and now enjoys passing on what he has learned.

He encourages beginners to take it slowly, running with them in support on the around the block course

which is part of the morning regime or doing the basic exercises beside them.

While Mikaere leads the way with the fitter participants, Michael follows on with the newer ones. “It’s good motivation to have someone next to you.”

Michael and Mikaere can see the improvement in them even if they don’t realise it.

“We started doing threes and fives (repeats of exercises) but now we are doing 10s and 12s,” Mikaere said.

Cold winter mornings have seen numbers at Boot Camp drop off. There has been as many as 25 at their three times a week sessions, but they average around eight, especially when the weather is uninviting.

After Boot Camp everyone has breakfast, sponsored by Levin New World, in the Contact Youth Space and a chance to talk and discuss their progress.

Dieticians ServiceThe health of the community is the focus of Central PHO dieticians when they visit Te Takere on the last Thursday of each month.

The purpose of the service is firstly to consult with patients of the PHO Dietician’s Service, providing ongoing support and self-monitoring of long term conditions, like heart disease, chronic obstructive pulmonary disease and diabetes, cancer or overweight conditions.

Secondly, staff engage with members of the public who want brief dietary advice on their long term

conditions. A table is set up in the foyer with brochures on healthy eating and a food-related visual display to encourage conversation. For example, the food pyramid with food models, the sugar content of drinks or the fat content of takeaways.

While the dietician’s public profile is convenient for casual visitors, weight management and health issues are discussed in the privacy of one of Te Takere’s smaller meeting rooms.

When the dieticians have a student nurse with them they also offer free blood pressure and glucose checks for members of the public, a service which is well used and much appreciated.

Tai ChiEvery Monday morning tranquil music drifts through Te Takere as tai chi exponents go through their graceful movements.

Numbers have steadily grown since the first class and now more than 20 people attend the gentle exercise sessions to enjoy the health benefits tai chi provides.

Ian and Veronica Perkins, who run the beginners’ class at Te Takere, appreciate the benefits of setting up in the main Takere space each week. “Tai chi is always done in public places and the openness of Te Takere means passers-by can see what it is all about”.

Ian said tai chi makes you think about what you are doing every day and how you are doing it.

It is characterised by soft, slow, flowing movements that emphasise force, flow and direction, rather than brute strength.

“It enables you to turn your body efficiently and to be centred which helps your balance. You learn never to move out of your safe zone.”

One of the regulars at the beginners’ classes was using a walker before she started tai chi. She wasn’t able to walk upstairs, and had to ask her children to do the housework on her second floor.

Now she doesn’t use the walker and can get upstairs to do her own housework. Others report similar improvements in their health.

.10 Te HorowHenua TrusT .11annual report 2013/14

TravelTe Ao Maori

Te Takere will provide visitors, travellers and conference delegates with information and travel booking services and facilities.

The Visitor Information Centre, which specialises in local information for tourists and also takes bookings for buses, trains, planes, ferries, accommodation and activities, is also a base for international travel sales through NZ Travel Broker Colleen Tyree.

Colleen leads a team who have made Te Takere a one-stop-spot for all travel needs. They take the stress out of planning a holiday, especially for older people. Whether within NZ or anywhere else in the world, they can handle all aspects from air tickets to car rentals, coach and train reservations, accommodation and activities. They even sell travel insurance.

Te Takere was established with the clear expectation that it would generate a greater share of its operating budget from sources other than rates. The more successful our commercial activities are the more we can provide for free to our community.

MerchandiseA small but fabulous range of souvenirs and giftware is proving popular with visitors and locals alike featuring pounamu, Jill Main jewellery, local bone carvings and hostess gifts from the Hawkes Bay. The range turns over quickly and new suppliers are constantly being introduced to keep the selection fresh and appealing.

Te Ao Maori within Te Takere will reflect the rich and diverse Maori culture from throughout the region.

One of Te Takere’s most long-running community learning events is the Te Reo class led by freelance tutor Tahi Grotty.

Tahi has been teaching Te Reo for 11 years, working with corporate clients and community and marae groups. “The tutor in Levin before me was the tutor who taught me. I am giving back to the community because this where I learnt Te Reo,” he said.

Tahi uses the Te Ataarangi method using the coloured Cuisenaire rods once used to teach maths.

People from all walks of life are drawn towards the learner-friendly method of learning Te Reo.

Te Ataarangi is an effective language-learning technique which has supported more than 50,000 people to speak Maori in homes and communities since its inception in 1979.

As many as 42 have attended Tahi’s weekly classes in Te Takere with a solid base of 18 regulars from two local iwi gathering for the sessions.

Classes are open to anyone who wants to learn Te Reo.


Function Centre

Individuals, groups, organisations, businesses and institutions consider that Te Takere is a great place to meet with others.

BNZ SponsorshipTrustees are delighted to announce a sponsorship agreement with the Bank of New Zealand. This has resulted in the renaming of the meeting rooms to the BNZ Business Suite at Te Takere.

In addition to naming rights BNZ will be able to gift a set number of hours of free meeting room use to their corporate clients.

This is terrific news for Te Horowhenua Trust as the more local businesses that can take advantage of the facilities the happier we are.

BNZ Business SuiteThe BNZ Business Suite at Te Takere consists of 4 well-appointed meeting rooms. This is one area where we actively try to generate income to supplement our rates funding.

The tension between commercial and community is never more keenly felt than here where business bookings vie with community groups who all want to use the state of the art technology.

The Trust has two hire rates: commercial and community.

Bookings were split 80% business and 20% community which is significantly different to the 50/50 split in 2012/2013. 5,860 people attended meetings in the business suite through 388 bookings.

Bookings have been strong over the last year with room rental income almost reaching $40,000 plus an additional $15,000 from the Education Suite.

Clients have included businesses and organisations from within the District - but from out of town as well.

One highlight was the 100 person conference for a Wellington based early childhood business which generated room nights for local hoteliers and restaurant meals.

Businesses have realised that the BNZ Business Suite at Te Takere is a good and affordable option that helps them do their business better.

A number of companies, small businesses and self employed professionals now regularly hold team, board and sales meetings offsite at Te Takere.

We have a real estate company who hold their property auctions in the open meeting room on the TV wall.

Also, the Public Trust now operate 2 two days a week out of Te Takere, finding that a per day rental in a central community facility suits their clientele and business model very well.

“If I have a client who is wavering about moving to Horowhenua I often bring them into Te Takere for a cup of coffee. Just experiencing how the community interacts within this facility can be enough to do the trick.”Denyse Howell-Styles, AREINZSenior Sales and Marketing Consultant, DoubleWinkel Real Estate Ltd.

Principals AssociationBusy Horowhenua principals hold breakfast meetings at Te Takere to discuss issues that affect them all.

Meeting before school starts is the perfect time of day for them, and they can use the digital services in the Rimu and Totara rooms for their presentations.

The Horowhenua Principals’ Association is for both primary and secondary school heads.

“Having both sectors within our association strengthens the network and collaboration of education within the Horowhenua,” secretary and vice president of the association, Koputaroa School principal Regan Orr said.

They talk about learning and teaching, effective pedagogy, government initiatives and policies, agencies who can support education, collaborative practice and the general direction of education in the Horowhenua.

Once a term, a facilitator leads a professional learning session where the technology available is the ideal medium for her talk.

The Principals Association meets twice a term and enjoys using the facility.

A breakfast of eggs benedict, followed by blueberry muffins set them up for the day.

“We have a very good relationship with Focal Point. We eat at 7.30 ahead of our 8am start and the food is always there on time,” Mr Orr said.

The meetings last until around 9.30am, when the principals return to their respective schools to start the day.

.14 Te HorowHenua TrusT

Title here ?

Services, facilities, resources, social opportunities and programmes which support older community members to live a satisfying and healthy lifestyle.

HouseboundBob Wright is enjoying his new role as a volunteer courier with Te Takere’s Homelink service.

“I’m their latest bag boy,” he joked as he picked up a bag of books to deliver to a housebound library user.

“If you’ve got the time and you can help someone, it’s not hard to do. They’re lovely people; I always stop for a bit of a chat. It’s no trouble.”

Homelink is one of Horowhenua libraries’ oldest services. Couriers deliver books to people who are unable to leave their homes to visit the library.

Housebound readers give the library an indication of what they like and, just as importantly, what they dislike, their favourite authors and whether they prefer large print or talking books, or enjoy watching DVDs.

Staff member Aroha Allen and a willing crew of avid readers select books for each housebound client and ensure there are always freshly filled book bags ready for collection by Friends of the Library volunteers, rest home staff or family members.

Some of the volunteers have been Homelink couriers for many years and, like Bob, they enjoy the interaction with the people they visit.

Homelink services – which extend to Waitarere, Foxton and Shannon – are free thanks to Friends of the Library and the other couriers.

SeniorNet SeniorNet Horowhenua gains new members every week during its mobile technology clinics in Te Takere.

Older people are often given IPads, smart phones and e-readers, as a gift or a hand-me-down, by well-meaning family members who give them a quick lesson and leave them to it. “Someone will set the device up for them and then they don’t know how to use it,” SeniorNet president Neil Perfect said. “That’s where we come in. “ The tutors are able to help them with all the technical stuff that keeps them in touch and engaged. “We can help them with internet banking, Facebook and email on their devices.”

Te Takere’s public wi-fi is a great advantage for the clinics, with both tutors and pupils able to be on-line on their separate devices at the same time. They use a hands-on approach, with the teachers insisting the ‘students’ do it themselves.

The clinics are held in full public view in Te Takere. “It is so effective. There’s so many coming through,” said Neil. “It’s a way of keeping older members of the community engaged with society.”

SeniorNet classes held in their rooms at the Levin Uniting Parish Church hall are government funded. “When funding stopped for evening classes at the colleges, SeniorNet funding was the only one retained,” Neil said.

The free technology clinic at Te Takere was the only one in the country when it started, and other groups have been in touch asking how it is done.

Older Adults


Community Learning

Te Takere is a learning environment, with resources, facilities and programmes to support all sectors of the community to acquire leisure, work and academic skills.

MinecraftIt is probably the noisiest classroom in Horowhenua but there is a lot of learning going on in Te Takere’s education suite on Monday afternoons.

The Minecraft Club started by customer service representative Millie Dewar expanded from one to three separate sessions after more than 50 applications were received from children aged 8 - 16.

“I was stoked with the response,” she said, “and terrified, but the kids were great and they loved what they were doing”.

Millie didn’t know much about the game before she started the Club, but is now a fan. “I had to play it for a week straight before the first club night, but some of the kids still know more than me,” she said.

“Minecraft is a great teaching tool. It can teach kids creative thinking, geometry and even a bit of geology, without them realising they are learning,” she said.

Research shows they can also learn experimentation, teamwork and problem solving skills.

The main tasks in the game are to explore, mine, craft, build, farm and survive. Players are dropped into a randomly generated world and can make tools and buildings out of raw materials. While most games force players into a set path or set behaviours, Minecraft gives them an unprecedented level of creative freedom.

ChalkleChalke is a community learning programme that matches people who want to learn with people who want to teach. The most popular classes are Spanish, French and sign language while the Tai Chi class attracts 20 attendees.

A highlight for the year was the free 5 week “Planning Your Retirement” series hosted by Alan Birrell from Age Concern. Over 24 people attended and speakers included Bernard Long on financial planning and Carl Houston from Mid Central Health.

TECTRA

Tectra and WINZ chose Te Takere to deliver the classroom component of their National Certificate in Agriculture course.

The eight week programme is an NZQA course with the goal of finding a farming job for each of the participants.

Each course has eight trainees, meaning plenty of one-to-one time and all get a good amount of time on farm equipment.

Two courses are based in Levin. The three-week classroom component is held at Te Takere, with the other five weeks spent on a farm gaining valuable practical experience.

“It’s a great opportunity for the students to have a look at dairying and see what it is all about,” Levin tutor David Marsh said.

From this experience the trainees get a reference from the dairy farm which is valuable for obtaining work.

Basic tuition in the classroom involves a lot of E-learning, with some of the modules completed on computers as well as written assignments.

David helps the trainees put a CV together and also helps to place them into dairy employment, hopefully within their own region.

“There is a call for the course in Horowhenua. The response from farmers has been very positive,” he said. They are also mentored by their tutor after the academic programme has finished.

“We are not hoping to just give our trainees an education, but to help them to sustainably take up a dairy career,” Paul said.


Library

The library engages, inspires and informs the Horowhenua community - providing free and ready access to information, ideas and works of the imagination; supporting the development of literacy and digital skills, and enabling access to the digital world.

Large Print Sponsorship

The Trust’s hardest working collection is their large print books which are enjoyed by many for their ease of reading due to larger typeface.

There are books in the large print collection which have been out more than 200 times and they are read quickly – if they go out on a Monday they are often back on Thursday.

Books certainly earn their way in this collection, but unfortunately, they are also some of the most expensive to purchase as they are not printed in large runs like ordinary titles.

To ensure the wide variety of genres and topics in this collection is maintained the Friends of the Library help run an annual sponsorship appeal.

People can sponsor a book for either $15 for a softcover or $25 for a hardback. The donation can be acknowledged on a personalised name plate and the donor gets to read it first after it has been processed.

Local businesses take part in our annual appeal along with many Te Takere customers who appreciate the opportunity to help support such a much loved collection.

Librarians always endeavour to create collections where there is something for everyone in the community, buying what their customers want to read - and the large print collection is no exception.

During the appeal there is a display of books that can be sponsored in the library with volunteers from Friends of the Library on hand to help with enquiries. This year’s appeal raised nearly $10,000, helped along with a donation of $6,000 from Friends of the Library.

Breakdown of loans

Adult fiction

Children and teen books

Largeprint

Top 5 Non-fiction

1. What was I thinking – by Paul Henry

2. A Wife on Gorge River - by Catherine Stewart

3. The Natural Garden - by Xanthe White

4. Bad Things in the Night - by Beth Ellis

5. Barefoot Contessa family style - by Ina Garten

Top 5 Fiction

1. Worth dying for - by Lee Child

2. The Affair - by Lee Child

3. A Wanted Man - by Lee Child

4. Bad Luck and Trouble - by Lee Child

5. Calculated in Death - by J.D. Robb

Top 5 Largeprint

1. Just Over the Mountain - by Robyn Carr

2. The return of Lord Conistone - By Lucy Ashford

3. The Quarryman’s Bride - by Tracie Peterson

4. Second Chance - by Claire Lorrimer

5. Night Shift - by Nora Roberts

DVDs

Adult non-fiction

Magazines

Top 5 DVDs

1. Stargate - Season 4



4. Stagate - Season 5

5. Big Miracle

Top 5 Magazines

1. Homes & Antiques

2. NZ House & Garden

3. Country Living

4. Amateur Photographer

5. New Scientist

MembershipRegistered library members can access many things with a library card and password including free computers at all 3 sites, free ebook downloads, read one of hundreds of full text daily newspapers from around the world and borrow books, magazines, DVDs and jigsaws – all for free!

Membership is free for residents of Horowhenua, Kapiti and Manawatu District Councils. We have 11,646 active library members – up 15% from last year and 32% from before Te Takere opened in September 2012.

Without a library card visitors can still use the free 24/7 WiFi, read magazines, books and newspapers onsite and enjoy any of the free programmes and events.

Loans

Library members borrowed 381,814 items this year, a 4% drop from last year. While ebook downloads are up 55% numbers are still very low as a % of total loans.

There is a significant shift towards leisure resources in the lending patterns this year:

• 102,692 loans of adult books; a rise to 26% of total loans compared to 23% last year,

• 73,454 largeprint loans; a rise to 18% of total loans compared to 16% last year,

• 52,286 loans of DVDs means they now comprise 17% of our total loans compared to only 11% last year.

.21ANNUAL REPORT 2013/14

YouthTek

Digital services lead Joanne Dillon (JD) was overwhelmed by the response for YouthTek, the school holiday programme organised for secondary school aged students with an interest in a career in IT. Tutors came from Auckland, Wellington and Levin to teach 14 local youth HTML, CSS and GitHub (web development languages and tools) and Gimp (graphic design). When asked to participate Github, the world’s largest open source community, wrote: “YouthTek sounds like such a valuable initiative and we’d love to help support you!” and JD had equally exciting reactions from nearer to home, including the number of students who wanted to be a part of it.

The finale to a busy week behind the computers was a visit to Weta Digital, where they were generously hosted by Gino Acevedo and taken on tours of Park Road Post Production (including Sir Michael and Fran Jackson’s own high-tech movie theatre) and Weta Workshop seeing things that members of the public generally don’t see.

Gino showed them some of the techniques used to create movie scenes like King Kong up on top of the

Empire State Building. They were also given free passes to Wellington Zoo where Gino and his team had spent time observing the chimpanzees to learn how they move and interact with each other for the apes created by computer-generated imagery for The Rise of the Planet of the Apes.

YouthTek was delivered free to the young students after a successful application for funding from the Horowhenua Social Sector Trials and support from organisations and individuals in New Zealand and overseas.

JD was impressed by the way the students mixed with their counterparts from schools other than the one they attend, particularly the younger ones.

“YouthTek14 was an outstanding success. No students dropped out part way through. They all arrived early or on time each day and participated fully in the programme,” JD said.

All of the students said they would recommend YouthTek15 to fellow students and most of them wanted to be involved in planning it or attending as a mentor next time.


Youth

Te Takere provides youth in the Horowhenua with a range of experiences, services and resources, including a space for social and recreational activities, group and individual learning, and mentoring and support.

Contact Youth SpaceWe were delighted this year to celebrate the sponsorship of the youth space by electricity retailer Contact.

The newly named Contact Youth Space at Te Takere benefits young people in terms of the quality of peer relationships they can foster. It provides the opportunity for informal, respectful relationships with adults and the chance for participation and association.

Youth space practice has shifted in recent years from being driven by curriculum, outcomes, managerialism and projects to focusing more on meeting the needs of young people as members of a community.

The Contact Youth Space at Te Takere has a unique role and one that the Trust values and supports as making a positive difference in the lives of our young people and ultimately our community.

The space provides a warm, safe, friendly space for young people. It is a place where youth develop new skills, try out new things, where they are seen and judged differently from the school or at home, where their talents and idiosyncrasies are appreciated and where they can have fun.

The Contact Youth Space is led by Louise Makutu, Asaria Sali and Ramon Oza who work with the young adults to deliver activities which often have an audio visual aspect: song, dance, film and performance. Council’s Youth Voice committee work with the team to co-host special projects and events as well.

The launch of the Contact Youth Space was celebrated with a lamington afternoon tea and performances by local musical trio The Cargill Boys.

Hip hop star Scribe paid a visit to Te Takere during Youth Week. Other high profile performing artists who visited Youth Space during the year included Whenua Patauwai and Smashproof.

Youth Happenings

Fusion FM

The Ministry of Social Development provided funding to establish a youth radio station operating out of the recording studio.

Young people were involved in all aspects of the radio station including project leadership, technical, show content, programming, performance, interviewing and research.

Associated events and programmes included the Fusion FM launch party featuring hip hop band Smash Proof, Youth Week music video, and radio workshops.

Be The Change

The theme for this year’s Youth Week was ‘Be the Change’.

A series of workshops were held teaching various aspects of film making: make-up, sound engineering, lighting and effects to the 100 young people who participated.

The song, choreography and video scenes were all written, designed and performed by youth.

The official music video and behind the scenes footage had over 3,000 views within 2 hours of being shared on facebook.

Be Safe - Have just one

The aim of this video project was to promote the safe consumption of alcohol by young people.

A documentary-style video was produced which included a ‘confessions booth’. The campaign ran throughout the school ball season and involved 60 youth in all areas including developing the concept, directing, producing, acting, research, and promotions.

21 year old Uta Matua, a regular at the youth space, had recently enrolled into Horowhenua College after finding it a struggle to locate work to support his son.

Drama was a subject that Uta enjoyed and, with a push from the youth team, he agreed to present the alcohol reduction campaign video. His commitment to learning his lines and developing new skills was impressive.


ExhibitionsEvents

Horowhenua is a district rich in arts and culture that publicly celebrates its depth and diversity through a calendar of vibrant activity and events.

Performances Horowhenua aims to provide the best rural lifestyle in New Zealand and creating a lively and interesting community space that people want to spend time in is one of the ways that we do that.

Resident musician Ramon Oza facilitates a year round programme of live performances.

Every Friday lunchtime local musicians entertain the delighted Café crowd. One thing staff particularly enjoy and encourage is residents making the space their own.

We have no trouble attracting volunteer musicians for Friday concerts as entertainers get as much pleasure from performing as the crowd do watching. For the Chinese New Year one of our friends brought in a splendid Chinese dragon and taught the youth how to do a dragon dance.

Grant funding was secured to run special concerts on the last Sunday of each month throughout autumn and winter. The Trust encourages financial support from everyone who can happily afford to support us - and many people do. This means that we can provide free events and activities for everyone to enjoy for free.

Some special events are ticketed and a highlight this year was the Kapiti Coast District Orchestra. A dress rehearsal the Saturday before provided an unexpected treat for Te Takere visitors who were drawn to the Takere space as the 80 piece ensemble filled the space with beautiful orchestral music.

Haggis Sandwich, featuring the imitable talent of Andrew London, drew a great crowd to a cabaret style event and were so good we had to bring them back for a second concert.

Te Takere hosts a range of local, regional and national exhibitions, events and performances which are of interest to all sectors of the community and visitors to the area.

The exhibition space at Te Takere can be booked by individuals or groups and we have display cases for 3D works in addition to hanging space for paintings, drawings, photographs etc.

Exhibitions are in place for a month at a time and we encourage artists to spend some time onsite demonstrating their craft.

Highlights during 2013/2014 were the Above as Below exhibition by Rhys Dwyer, needlework by the Horowhenua Embroiderers Guild, contemporary weaving by Toi Whakarakai, pottery by the Levin Pottery Club, dioramas by Horowhenua College students and several exhibitions of paintings including a fundraiser for cancer research by Rod Ashcroft, Kay Kidd and guest artist Erin Corkill.

Not all exhibitions are art and some of our most successful ones are organised by the Te Takere Heritage group including the ANZAC display of army and naval memorabilia, the Peter Graham watercolours and the Family History month display in August where display boxes were filled with lovingly curated heirlooms from local families.

Anyone wishing to exhibit needs to submit a completed expression of interest form, complete with samples of their work. This is available from the tetakere.org.nz website. Demand is high and the space is booked six months in advance.

Exhibitions are free but the trust takes 20% commission on any pieces sold.

We are selling an increasing number of artworks and supporting artists to generate an income from their craft is a positive spin-off for the local arts economy.


Community Support

Te Takere supports and links local community groups and organisations, contributing to a positive and sustainable future for community services.

One of the goals in developing Te Takere was to provide community spaces that groups operating within Horowhenua can use. We often talk about developing social infrastructure which other organisations can leverage off to create real gains in our community.

These range from private full-service business meeting rooms with the latest technology to informal corners with comfy chairs, free WiFi, round tables and whiteboards.

English Language Partners tutor Diane Denton loves the new meeting place for her class of students.

The group’s office is above the Post Office but they hold their weekly classes at Te Takere which has proved the perfect location for the English as a second language students who attend.

Diane said the move to Te Takere was the right one, as it is central and a friendly and inviting environment to work in.

She likes the fact that her students become familiar with their surroundings and comfortable enough to return.

“They need to be part of the community and happy to come back by themselves,” she said.

Many of the students have very basic English but until they start learning they miss out on the subtleties of the language.

Diane introduces ideas at their weekly sessions – like politics, or what New Zealanders like to do in their holidays.

“They’ll notice them during the week and I ask them questions the following week to reinforce what I have taught them.”

A typical English as a second language student is working, has a family and can cope in life, but misses out on a lot. They tend to stay in their own community.

Diane says attending classes helps students improve their language and conversational skills and gives them the tools, knowledge and confidence to mix and interact with other people.

Importantly, it allows them to communicate with their own families, as their children aren’t always bilingual.

“One of our students is now able to email her daughter – she couldn’t do that before she came to our classes.”

“Students come here to be part of a community and in doing that it helps them be part of the wider community.”Diane Denton, tutor, English Language Partners

One of the challenges and the beauties of living abroad is embracing the peculiarities of the host country; this means learning to speak not only the language but also the culture. Zita MF


Children

Te Takere provides children and whanau with a range of resources, experiences and services including a children’s area for reading, choosing books, storytelling, playing and using computers, learning and socialising.

Children’s services are delivered by two fulltime librarians. This is because, as a community, we believe that literacy is the key to all other success in life and if we are going to change the future of our young people then it starts early.

Deborah Macdonald and Colleen Hayes are a formidable team with complimentary skills. Deborah has a particular focus on early literacy while Colleen, with her teaching and educational psychology degrees, focuses more on primary aged children.

Together they have delivered a phenomenal outreach and engagement programme over the last year: 215 preschool visits, 181 class visits, 71 toddler times and holiday programmes every term break.

Early LiteracyDeborah pays monthly visits to each early childhood provider within Horowhenua, leading a rhyme, song and storytime.

Reciprocal visits by the early childhood centres to Te Takere and other libraries are encouraged. This programme supports the development of early literacy skills and fits within the Te Whariki early childhood curriculum.

Holiday ProgrammesWinter Warmers is a seven week programme that supports reading for pleasure. It is run at Foxton, Shannon and Levin and involved 150 school children who completed an average of 7 report-ins each — that’s 1,050 conversations that Deborah and Colleen had with kids about books – all while continuing to provide regular children’s library services, school and preschool programmes.

Library as PlaceWe have created a welcoming and spacious children’s area in Te Takere, complete with an outdoor play area which is lovely in the warmer Summer months. This includes lots of seating for snuggling up together, chatting with other adults or using the computers while children – and dads - play happily with the oversized building blocks.

Town ClassroomKoputaroa School have been using Te Takere as a town classroom for their inquiry based curriculum. The purpose of this is to make education more community based and realistic, but also to expand their horizons. After an initial full week onsite the class now spends 1 day a week at Te Takere and

their work has involved looking at real issues and using methods including online research, public surveys, observation and mounting public displays.

Who is Geronimo Stilton?Last year’s top 5 kids books were all by Geronimo Stilton – and 4 of this years are as well so who is this hugely popular children’s author?

Stilton is a mouse who works both as a journalist and amateur sleuth in Topazia, on the Isola dei Topi (the Island of Mice). He is the pseudonymous character of Italian Elisabetta Dami and this popular series is billed as the ‘new’ Harry Potter.

Thanks to Stilton’s subtle satirical commentary on Italian society the mouse appeals to adults as well. Parents seem to approve of the character because of his fastidious habits: he’s a single non-smoker

and a diligent journalist whose only sidekick is an unpredictable secretary who loves the Internet and the latest technological gadgets.

Geronimo Stilton addresses worldly concerns in Little Book of Peace which was published after the September 11 attacks on the United States. The book helps teachers and students in conflict resolution and discusses the richness of diversity around the world.

Kids aged 7-12 love this fast paced series. As you might expect from a series starring a mouse, these books are full of the cheesiest puns ever! To add to the fun, each book is fully illustrated with funny drawings, colorfully expressive fonts, maps, character lists and pictures. The Library has 102 different titles - and multiple copies of many - so you can just about always find one on the shelves.

This year’s favourites

Top Five Picture Books

• Silverlicious – by Victoria Kann

• Pigs In Pajamas - by Maggie Smith

• Primrose - by Alex T Smith

• I Got A Crocodile - by Nicola Killen

• Where Is Binky Boo? - by Chloe Inkpen

Top Five Fiction

• The Dragon Prophecy – by Geronimo Stilton

• This Hotel is Haunted – by Geronimo Stilton

• Diary of a Wimpy Kidd - by Jeff Kinney

• Following the Trail of Marco Polo – by Geronimo Stilton

• The Enormouse Pearl Heist – by Geronimo Stilton

Top Five Non Fiction

• Ripley’s Believe It Or Not!

• Just joking

• Christianity

• The Facts About Christianity

• Who Has What?


Customer ServiceHeritage

Local and family history resources are collected, conserved, digitised and made available for everyone to use.

The Te Takere Heritage group is an informal coalition of heritage and genealogy buffs led by Coordinator, Linda Fletcher. The group organises exhibitions, events and activities with the dual goal of raising funds to invest in resources and to encourage an active heritage community in Horowhenua. Activities this year have included assisting Te Papa in the transcription of Leslie Adkin’s diaries and continuing to digitise local history content for Kete Horowhenua. The extensive photo collection of the Historical Society can be accessed online by anyone from anywhere on the website www.horowhenua.kete.net.nz but but the originals are stored safely away for future generations. An exhibition of paintings of historical buildings revived memories of early Levin for visitors. Many of the buildings beautifully depicted in watercolours by the late Peter Graham are no longer standing and the

exhibition space was alive with older Levin residents asking each other “do you remember?” Early visitors after the Art from the Past exhibition opened were three women who knew the artist and spent a happy hour studying the paintings and sharing their memories of some of the buildings.

For Joyce Lock, Nola Lincoln and Margaret Judd the painting of Te Kowhai, the reception venue in Queen Street West pulled down by developers, prompted many wonderful memories of weddings and other special occasions.

The paintings are also attracting young people who are fascinated to see what Levin looked like 100 years ago. Most of them had no memory of the beautiful villas and public buildings which have disappeared from the townscape over the years.

Service excellence is a priority at Te Takere with all customers being impressed by the friendly, professional and timely service delivered by the Te Takere Team.

With over 553,000 visits to Te Takere this year – plus another 100,000 at Shannon and Foxton Libraries, staff have their work cut out for them providing an excellent service over 7 days and 3 sites.

In addition to providing regular services like AA, Library and Visitor information staff also planned 107 different activities or programmes which they delivered 1,419 times – and 5,860 people attended meetings in one of the Business Suite rooms.

AA Services

Being at the bottom of the list is good news for the staff at the AA Services desk in Te Takere; it means they haven’t made many mistakes and that’s a big coup for the small team who are kept busy with more than 1,000 transactions a month.

As well as always being at the bottom of the error list, the team is also consistently in the top five of turnover of small agencies.

The AA desk is open 10am – 5pm weekdays with AA Service Lead Linda Johnson working fulltime and supported by four other staff who work part time on the AA desk and part time in other service areas within Te Takere.

Staff undertake a rigourous three-month training programme before they can be rostered on the desk. There’s a lot to learn, especially on the driver licencing side of the business.

“We are actually creating a person’s master identity – a driver’s licence is the main form of identification used by New Zealanders –so it is a big responsibility to make sure everything is absolutely right,” said Linda.

Theory testing is done in a private booth and a booking made for the practical with the testing officers.

When Linda started at the AA there was one permanent testing day and now there are two. Extra days can be added if they are busy and now there are quite often three or four a week. The AA counter is one of Te Takere busiest and it is important the staff keep their concentration. As well as driver’s licences the AA desk at Te Takere does car owner, motor registration, road user charge and new number plate transactions, and member services.

Linda absolutely loves her job. “I have a logical brain – that why it appeals. Everything fits and there is always an answer.”

She also enjoys the interaction with her customers and being in Te Takere.

“It’s a bright, cheerful place to work. There’s always movement, we can see outside to see what the weather is like and there’s always people around… and happy people who can lift your mood.”

All Customer service staff are dual-trained and able to work in the AA, Visitor Information, Library or Youth areas. They are supported by many volunteers who help care for the library collection or help people with the self-issue stations.”


SupportersBusiness Support

Te Takere contributes to the economic and social prosperity of the community and is responsive to the needs of local businesses and organisations.

ProgrammesTwo Chalke community learning workshops had particular resonance for the business community this year. Twenty-two local businessmen attended the importing and exporting session led by Ivan McNicol, the regional manager for Export NZ and 12 attended the 2nd session which was Karen Blair from Vision Manawatu.

ResourcesThe BNZ Business Suite at Te Takere was designed to provide professional, high tech facilities for local businesses to use: board meetings, interviews, professional development and training, product launches, video conferencing and offsite meetings.”

Print resources are also purchased specifically to support the business sector; books on writing business and marketing plans, creating ‘Lean’ canvases, using Twitter, Facebook and Linked In for maximum marketing impact, and seeking inspiration from creative and innovative leaders are all available for free in the business collection on the mezzanine. There is a large range of magazines including The Economist, National Business Review and Time Magazine plus free offsite online access to hundreds of full text daily newspapers from the globe.

BA5Networking is an important part of being in business and Te Takere is at the heart of the process in Horowhenua.

Organised by Horowhenua District Council, sponsored by Electra Trust, catered for by Libretto and hosted by Te Takere the Business After 5 get-togethers are a good example of working together to achieve a common goal.

The catered functions, held once a month, start around 5.30pm with drinks and nibbles, followed by a speaker, often a managing director or CEO of a local company, and then a chance for more mixing and mingling. The social time is the perfect opportunity to share ideas and discuss problems.

Between 60 and 80 people attend the monthly sessions, from businesses and companies throughout Horowhenua, as well as Kapiti and Palmerston North.

Major FunderHorowhenua District Council

Corporate SponsorsContact Energy

New World

Whispers Cafe

Paper Plus

ETL Transport

Repco

Ian Ransom - Plumbing Solutions

Garden of York

PartnersMuaupoko Tribal Authority

Libretto Cafe

Horowhenua Historical Society

Horowhenua Family History Group

Friends of Horowhenua Libraries

Altrusa

GrantsGithub

Horowhenua Blue Light Inc.

LIANZA Ikaroa Region

Life to the Max

Ministry of Social Development

Wairarapa REAP

Coffee Club / DonationsAnawera Trust

Berry Family Trust

Brendan Duffy

Celia Stewart

Christine Gardner

Colbert Cooper employees

Enid Joan Smith

Garry & Pam Good

GJ and Fereti Booth

Helen Chambers

Jean Blizard

Marjorie Law

McLennan Family Trust

Rose Cotter

SG & CN Brown

Taitoko Dance Trust

Walter Hanson

WD & MD Law

Large Print SponsorsA Smith

Agnes Beach

Aloine Marshall

Arthritis New Zealand

Avon Nearle

Barbara Rolls

C Martin

Cath Bennet

Christine Gardner

D Blake

David Walker

Elaine Cradock

Ema Jacob

Friends of the Horowhenua Libraries

Gae Stewart

Grey Power Horowhenua

Helen Louise Blake

Horowhenua Breathe Easy Support Group

Inez Disher

Jan Fryer

Janet Lord

Julie Stichbury

Levin & Horowhenua Vet Centre

Linda Fletcher

Margaret and John Graumans

Margaret Stantiall

Marjorie Henry

Marlene Wallace

Mary Perry

Maureen Comber

Maureen Norfolk

Maureen Ross

N Dement

P Sheppard

Pam Doig

Phil Comber

Rita Ingle

Simon Smith

Siu Kai Haslam

Suzanne Dixon

T Sheppard

Ted Ayson

Terry Grant

Tony Rush

Trish Fargher

Valerie Jackson

Verna Mead

Programme and Event SupportAdele Mcartney

Adrian Kirik

Allan Dingley

Asaria Saili

Becky Skye

Black Eyed Susie

Chris Lloyd and Barbara Lucas

Colin Paki

Colin Taylor

Connor Dewar

Danny Healy

Dave and Ronda Clard

Dean Ward

Dillon Lamb

Double Blend

Frederic Spycher

George Watson

Hakopa Bradley

Ivan Johnson

John Dix

John Fraser

John Rose

Julia Burgess

Levin Brass Band

Levin North School

Levin School

Levin School Kapahaka Group

Mary Kippenberger

Ngaire Rasmussen

Paul Atapu

Rangi Ankins

Rex Bowater

Richard Dodunski

Robbie Webster

Roger Gates

Savage Club

Seniornet

Silvawood (Duo)

Simon Burgess

Smoking Cessation Group

Steve Matenga

Steve Poulton

Susan Dixon

Taitoko School Kapahaka Group

Tama Kerehoma

Te Huataki Bradley

Te One Bradley

The Mandarins from Levin Intermediate

Tony Burgess

Val Franklin


Financial Summary

The Trust receives the bulk of its funding through a library grant from Horowhenua District Council, essentially rates. In 2013/2014 we raised 36% of our operating income through other sources. Prior to Te Takere opening the Trust was expected to raise 15%.

The Trust recognises that user charges are a barrier to using Te Takere and the libraries at Shannon and Foxton and tries hard to keep these to a minimum.

In the past the Trust has preferred to focus its attention on seeking sponsorship, grants and donations, however generating income through a number of operating activities has been required in order to achieve the shift in dependency that Council requires.

Expenses

Staff costs

Resources and activities

Administration

Depreciation

Income

Council grant

Contracts

Operating income

Sponsorship and donations


Fees & Charges

Lending Charges

New Fiction $2 for 2 weeks

New DVDs $2.50 for 1 week

New Audio Books $3.00 for 3 weeks

New Magazines $1 for 1 week

Drivers Licence Guides $5.00 rental + $20.00 refundable deposit

Telescope $10.00 rental + $40.00 refundable deposit for non financial members of

Horowhenua Astronomical Society.

Overdues

7 – 13 days overdue $1

14 – 20 days overdue $2

4 weeks overdue $5

Baycorp administration fee $15.00

Reserves

General reserves $1

Interlibrary loans $5 standard fee Additional charges may be passed on by supplying

libraries subject to prior agreement and prepayment.

Items for children (aged up to 16 years) Free

Internet

Mac, PC, WiFi Free for Horowhenua Library cardholders, or $2 for two hours. WiFi is free and unlimited 24/7.

Printing and copying

A4 black and white 20c

A4 colour $2

A3 black and white 40c

A3 colour $4

Laminating (Levin only)

A4 $3

A3 $4

Faxes

Sending $2 + 50c page

Receiving $1 up to 5 pages

Services

Specialist assistance in Recording Studio 1 hour free then $45 per/h

Sale of art works 20% commission

Ticketing service 10% commission

Book Covering Depending on size / style $3 — $5

BNZ Business Suite Fee (per Day) Fee (per Hour) Fee (per Hour)

Commercial Community

Large Meeting Room 1 (Rimu) $200 $45 $30

Large Meeting Room 2 (Totara) $180 $35 $25

Large Meeting Rooms 1 & 2 combined $275 $55 $40

Small Meeting Room 3 (Hebe) $125 $25 $15

Small Meeting Room 4 (Kowhai) $125 $25 $15

Meeting Rooms 1-4 $100 $80

All Meeting Rooms & East Lounge $150 $110

Takere, after hours (plus Security) $55 $40

All Meeting Rooms & Lounge for 24 hours $1,725 per 24 hours $1,250 per 24 hours

Coffee/tea trolley service - per head (no biscuits) $3 $3

Catering Cost+ 5% by negotiation Cost+ 5% by negotiation

(flat fee for larger bookings) (flat fee for larger bookings)

Additional Cleaning - per hour $38 $38

Afterhours Staff Charge - per hour $45 $45

Damage Repairs Cost Cost

Security Call-out (e.g Alarm) Cost Cost

Security Guard - per Hour $45 $45

Opening/Unlocking Service $45 $45

Equipment & Furniture hired from external sources Actual Fee plus 10% Actual Fee plus 10%


PersonnelMembership

Joining

• Membership is free for anyone who lives, or pays rates, in the Horowhenua, Kapiti or Manawatu Districts

• A person can join at Levin, Foxton or Shannon Library and may borrow and return items at any of these libraries

• Two forms of ID are required – one that has a current address printed on it, like a bank statement or letter, and the other with their signature or photograph

• At the time of signing the new card we’ll ask for agreement to some conditions of use

• The normal category of membership is adult

• An adult member may join a child under the age of 16 years by acting as a guarantor

• Children under 16 years of age without a guarantor may join as minor members. Minor members have limited borrowing privileges

• People can join as “Internet Only” members which means they can use the public computers but cannot borrow books and other library items to take home

Conditions of use

In accepting and signing the new library card, agreement is given to:

• Return all items borrowed by the date due

• Pay for overdue, damaged or lost items and any debt collection fees

• Advise the library of any change of address

• Acknowledge the same responsibility for any child they have registered

Borrowing

• A current library card must be presented each time material is borrowed

• The member is responsible for all items borrowed on his/her Library card

• The member agrees to accept charges incurred from overdue, lost or damaged items, and item rental and reservation fees

Relevant Policies

• Care of children

• Customer Conduct

• Debt Collection

• Internet Use

• Membership

• Privacy

Trustees

Chair Sharon Crosbie (CNZM, OBE)

Trustees Bernie Wanden (JP) Brenton Tukapua Garry Good George Sue (QSM, JP) Graham Smellie John Olifent Tony Rush

Management Team

Chief Executive Joann Ransom (BA, RLIANZA)

Customer Experience Managers Ema Jacob (BA, RLIANZA, JP) Wendy Fraser (Dip. LIS)

Support Staff

Finance and Administration Celle Gore (BSc, MBA, RLIANZA) Roshani Tate

Branch Provisioning Johnny Pakau

Customer Experience

Visitor Information Colleen Tyree, Aroha Allen, Grace Carkeek, Millie Dewar

AA Linda Johnstone, Beth Bolton (Dip. LIS), Sarah Clark

Library Kiri Nga Rita (NZLS Cert.), Catherine Murray, Corrine Smith, Jackie Tulitt, Linda Lake, Mary-Jane Pritchard

Student Assistants Ben Court, Ina Kleinsman Hill, Isaiah Magill, Maria Tiumalu-Faleseuga, Paula McGhie, Ashleigh Parker

Casual staff Christine Gardner, Toni Nepia

Programme Development

Youth Ramon Oza, Louise Makutu, Asaria Saili

Events and Community Learning Kerry Fairless

Library Services

Collections Larissa Dixon (Dip. LIS), Sandra Hanson

Children Colleen Hayes (NZLS Cert., Grad. Dip. Tch, M Ed. Psych., JP), Deborah Macdonald (Dip. LIS)

Digital Joanne Dillon (B.Soc.Sc and RLIANZA)

Heritage Linda Fletcher (Dip. Journ), Pippa Coard (M Comp.)

Function Centre

Maire Bain

.41annual report 2013/14

te Horowhenua trust Financial Statements for the Year ended 30 June 2014


Statement of Service Performance

Usage

MEASURE REPORT

Report on visitor counts Site 2013/2014 2012/2013 Variance

Levin 553,693 464,799 + 19%

Foxton 68,549 53,767 + 27%

Shannon 31,015 38,197 - 19%

Total 653,257 556,763 + 17%

The Levin increase is due to 12 months of Te Takere being opened compared to 9 months in 2012/13. The Foxton increase is due to the relocation of the Council Service Centre to Foxton Library. Total visits to Shannon Library are small and a 19% drop, while appearing large, is about 20 entries through the door a day. This could be the effect of just a few families preferring to visit Te Takere instead.

Visitor counts are determined by adding together all the entries and exits through all entrances at each site then dividing by 2. There were periods when both the Foxton and Levin counters failed. The missing data was recreated by averaging actual counts around the period.

Programmes delivered 107 different programmes or events were run during the year over 1,419 sessions.

Report on booking counts for community facilities

388 meeting room bookings were made: 76 of these were community bookings and 312 were business.

Report on website usage Library catalogue - This comprised of www.kete.library.org.nz which serves a content management system for the main website www.library.org.nz site. There were 132,577 visits (2013: 104,202) and 4,656 unique visitors per month (2013: 3,683).

Kete Horowhenua - There were 245,545 (2013: 217,992) visits from an average of 9,424 unique visitors per month (2013: 9,180).

Te Takere website - There were 100,593 visits (2013: 89,712) from an average 6,323 unique visitors per month (2013: 9,968).

Facebook - Social media is increasingly supplementing the trust websites as an engagement tool. The number of Facebook ‘likes’ was 677 in 2014 (2013: 408). On average 428 users ‘engage’ with our page content every 28 days (2013: 155).

Definitions - A ‘unique visitor’ is an ip address and is counted only once during the month regardless of how many times they visited a site. A ‘visit’ is each time an ip address visits a site. ‘Engage’ means any click or story created while ’Reach’ is the number of people who have seen any content associated with our Facebook page and can be equated with ‘unique users’.

AwarenessMEASURE REPORT

Achieve 70% in a survey testing awareness levels of Te Takere and its functions

Horowhenua District Council carried out a survey of Horowhenua residents between April – June 2014. Preliminary results show that 71% of those surveyed were satisfied or very satisfied with libraries (including Te Takere).

Strategic PlanMEASURE REPORT

Report progress on the actions identified in the Strategic Plan

A business plan was developed which contained objectives for each of the 14 areas contained in the Strategic Plan. Progress was monitored monthly by the CEO and monthly reports to the Trustees are copied to Council. This Annual Report contains highlights from throughout the year for each of the 14 strategic areas of activity.

Te Horowhenua Trust Financial Statements

FOR THE YEAR ENDED 30 JUNE 2014


te Horowhenua trust Financial Statements for the Year ended 30 June 2014 te Horowhenua trust Financial Statements for the Year ended 30 June 2014

Contents of Financial Statements

Directory 43

Statement of Comprehensive Income 44

Statement of Changes in Trust Equity 45

Statement of Financial Position 46

Statement of Cash Flows 47

Notes to and forming part of the Financial Statements 49

Directory

Nature of Business Library, Cultural & Community Operation

Address Bath Street, Levin

Trust Formation Date 1 January 1997

Settlor Horowhenua District Council

Trustees S Crosbie (Chairperson) G Good J Olifent T Rush G Smellie G Sue B Tukapua B Wanden

Charities Register Number CC20328

Website www.tetakere.org.nz

Accountants Colbert Cooper Limited 275 Oxford Street Levin 5510

Auditor Audit New Zealand, Wellington on behalf of the Auditor-General

Bankers Westpac / BNZ

Solicitors Simpson Grierson

IRD Number 67-459-482



These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes.

Statement of Comprehensive Income

Note 2014 Actual 2014 Budget * 2013

$ $ $

INCOME

Council Grant 1,500,000 1,500,000 1,350,000

Contracts 311,399 292,500 161,417

Operating Income 416,295 656,600 329,551

Sponsorship & Donations 102,908 210,000 89,945

Interest Received 4,300 2,500 12,238

Other Income 11,530 - 5,923

TOTAL INCOME 2 2,346,432 2,661,600 1,949,074

EXPENDITURE

Staff Expenses 1,409,570 1,468,745 1,444,369

Resources 314,840 593,800 315,090

Depreciation & Amortisation 177,818 174,166 170,268

Administration 358,116 245,141 183,319

Premises 153,230 179,748 119,220

TOTAL EXPENDITURE 3 2,413,574 2,661,600 2,232,266

OPERATING SURPLUS/(DEFICIT) (67,142) - (283,192)

Non-operating Revenue 11 - - 476,770

Other Comprehensive Income - - -

TOTAL COMPREHENSIVE INCOME ATTRIBUTABLE TO THE TRUST (67,142) - 193,578

Statement of Changes in Trust Equity

Note Contributed Retained Total Capital Earnings Equity

$ $ $

Balance as at 1 July 2012 782,803 119,563 902,366

Total Comprehensive Income for the year - 193,578 193,578

Balance as at 30 June 2013 782,803 313,141 1,095,944

Balance as at 1 July 2013 782,803 313,141 1,095,944

Total Comprehensive Income for the year - (67,142) (67,142)

Balance as at 30 June 2014 782,803 245,999 1,028,802

All of the balances disclosed above are attributable to the Trust

* Variances against budget

In 2012/2013 Te Horowhenua Trust commenced operating Te Takere, Horowhenua’s new library, culture and community centre. Te Takere was far busier than expected and The Trust struggled to match demand for services against a relatively modest increase in funding from 2011/2012. The Trust essentially used all its operating capital during 2012/2013.

The budget for 2013/2014 was developed very early in 2013, after only 4 months of Te Takere operations, and was essentially a well-informed best guess using the information on hand at the time. A number of unbudgeted items were also identified eg accounting fees and photocopier hire. There were previously paid by HDC. Very early in 2013-2014 The Trust recognised that it would have significant trouble getting through the year unless drastic action was taken to reduce expenditure and / or increase income.

The overall approach taken was that any savings that could be found would offset actual expenditure – which was minimised wherever possible. The result of managing the ‘bottom line’ rather than individual budget lines is the significant variations against budget.

An example of the flow on effect from making a change in one area was the reduction of staffing FTES from 37 on 1/07/13 to 29 on 30/06/2014 which reduced budgeted Staff Expenses. This reduced our capacity to develop and deliver programmes as we needed to focus our resources on servicing current business rather than developing new. This reduced budgeted Operating, Sponsorship and Donations income as we had no case for seeking grants or sponsorship. It also reduced budgeted Resource expenditure as programmes not delivered did not incur cost. Our goal to develop significant income streams from operator licensing training, meeting room rental and travel sales have been slow to achieve although progress is being made.




Statement of Financial Position

Note 2014 2013 $ $

Trust Funds

Trust Capital 1,028,802 1,095,944

Total Trust Funds 1,028,802 1,095,944

Represented by:

Current Assets

Cash and Cash Equivalents 4 38,515 56,810

Debtors and Other Receivables 5 26,697 43,236

Inventories 6 1,891 -

Total Current Assets 67,103 100,046

Non Current Assets

Property, Plant and Equipment 8 1,239,194 1,314,045

Intangible Assets 7 21,089 42,003

Total Non Current Assets 1,260,283 1,356,048

Total Assets 1,327,386 1,456,094

Current Liabilities

Creditors and Other Payables 9 163,808 149,634

Income in Advance 9 7,600 23,474

Employee Benefit Liabilities 12 64,676 124,062

Total Current Liabilities 236,084 297,170

Non Current Liabilities

Employee Benefit Liabilities 12 62,500 62,980

Total Liabilities 298,584 360,150

Net Assets 1,028,802 1,095,944

Statement of Cash Flows Note 2014 2013 $ $

Cash Flows from Operating Activities

Cash was provided from:

Receipts from Customers and Grants 2,333,002 1,931,427

Interest Received 4,300 16,005

Net GST 4,005 8,659

2,341,307 1,956,091

Cash was disbursed to:

Payments to Suppliers and Employees 2,203,242 1,820,448

Net GST - -

2,203,242 1,820,448

Net Cash Flows from Operating Activities 138,065 135,643

Cash Flows from Investing Activities

Cash was provided from:

Sale of Fixed Assets 8,696 10,195

Movement in Community Centre Fund Received for Horowhenua District Council - 713,400

Maturity of Investments - 211,573

8,696 935,168

Cash was disbursed to:

Purchase of Fixed Assets 165,056 738,795

Movement in Community Centre Fund Transferred to Horowhenua District Council - 713,400

165,056 1,452,195

Net Cash Flows from Investing Activities (156,360) (517,027)

Net Decrease in Cash Held (18,295) (381,384)

Cash at the Beginning of the Year 56,810 438,194

Cash and Cash Equivalent at the End of the Year 4 38,515 56,810




Notes to and forming part of the Financial Statements

1 Statement of Accounting Policies

Reporting Entity

Te Horowhenua Trust (the Trust) is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957 and is domiciled in New Zealand. The Trust is controlled by Horowhenua District Council and is a Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees.

The primary objective of the Trust is to promote, provide and maintain comprehensive library services within the District, rather than making a financial return. Accordingly, the Trust has designated itself as a public benefit entity for the purpose of New Zealand Equivalents to International Financial Reporting Standards (NZ IFRS).

The financial statements of the Trust are for the year ended 30 June 2014. The financial statements were authorised for issue by the Board of Trustees on the 25 September 2014.

Statement of Compliance and Basis of Preparation

The financial statements of the Trust have been prepared in accordance with the requirements of the Local Government Act 2002, which includes the requirement to comply with New Zealand generally accepted accounting practice (NZ GAAP).

They comply with NZ IFRS, and other applicable Financial Reporting Standards, as appropriate for public benefit entities.

The financial statements have been prepared on a historical cost basis.

The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars.

Standards, amendments, and interpretations issued but not yet effective that have not been early adopted, and which are relevant to the Trust are:

NZ IFRS 9 Financial Instruments will eventually replace NZ IAS 39 Financial Instruments: Recognition and Measurement. NZ IAS 39 is being replaced through the following 3 main phases: Phase 1 Classification and Measurement, Phase 2 Impairment Methodology, and Phase 3 Hedge Accounting. Phase 1 on the classification and measurement of financial assets has been completed and has been published in the new financial instrument standard NZ IFRS 9. NZ IFRS 9 uses a single approach to determine whether a financial asset is measured at amortised cost or fair value, replacing the many different rules in NZ IAS 39.

The approach in NZ IFRS 9 is based on how any entity manages its financial instruments (its business model) and the contractual cash flow characteristics of the financial assets. The financial liability requirements are the same as those of NZ IAS 39, except for when an entity elects to designate a financial liability at fair value through the surplus/deficit. The new standard is required to be adopted for the new year ended 30 June 2016. However, as a new Accounting Standards Framework will apply before this date, there is no certainty when an equivalent standard to NZ IFRS 9 will be applied by public benefit entities.

In November 2013 the XRB Board issued XRBA 1: Accounting Standards Framework (Not for profit entites Update). The Standard establishes the accounting standards framework for those entities that have a statutory obligation to prepare general purpose financial reports.

The new Accounting Standards Framework involves a multi-sector, multi-teired approach. The Trust falls into the Not-For-Profit Public Benefit Entites’, Tier 2 category which will enable it to apply PBE International Public Sector Accounting Standards, Reduced Disclsoure Reporting. This means the Trust expects to transition

Statement of Cash Flows (continued)

Note 2014 2013 $ $

Reconciliation of Profit After Tax with Net Cashflow From Operations

Profit/(Loss) After Tax (67,142) 193,578

Add/(Less) Non-cash Items:

Amortisation 13,957 15,390

Depreciation 165,600 154,878

Books Written-off 79,335 68,394

Non-books Written-off 2,610 2,882

Donated Items (7,638) (5,923)

Loss (gain) on Disposal (1,739) 22,270

252,125 257,891

Add/(Less) Movements in Working Capital Items:

Decrease/(Increase) in Accounts Receivable 14,648 (13,450)

Decrease/(Increase) in Accounts Payable (61,566) (302,376)

(46,918) (315,826)

Net Cash from Operating Activities 138,065 135,643

The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information of the financial statements purposes.




Notes to and forming part of the Financial Statements (continued)

to the new standards in preparing its 30 June 2015 financial statements. The Trust is unable to assess the implications of the new Accounting Standards Framework at this time.

Specific Accounting Policies

The following specific accounting policies which materially affect the measurement of the Statement of Comprehensive Income and Statement of Financial Position have been applied:

(a) Revenue Revenue is measured at the fair value of consideration received.

Grants Grants received from the Horowhenua District Council are the primary source of funding to the Trust and are restricted for the purposes of the Trust meeting its objectives as specified in the trust deed. The Trust also receives other government assistance for specific purposes, and these grants usually contain restrictions on their use.

Council, government and non-government grants are recognised as revenue when they become receivable unless there is an obligation to return the funds if conditions of the grant are not met. If there is such an obligation the grants are initially recorded as grants received in advance, and recognised as revenue when conditions of the grant are satisfied.

Other Revenue Where a physical asset is donated or vested in the Trust for nil or nominal consideration the fair value of the asset is recognised as revenue. Assets vested in the Trust are recognised as revenue when control over the asset is obtained. Interest income is recognised using the effective interest method. Volunteer services received are not recognised as revenue or expenditure as the Trust is unable to reliably measure fair value of the services received.

(b) Expenses Expenses have been classified based on their business function.

(c) Inventories Inventories are recognised at lower of cost and net realisable value, determined on a first-in first-out basis.

(d) Debtors and Other Receivables Debtors and Other Receivables. Trade and other receivables are initially measured at fair value and subsequently measured at amortised cost using the effective interest method, less any provision for impairment.

(e) Operating Leases An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of Comprehensive Income over the lease term as an integral part of the total lease expense.

(f) Income Tax The Trust is exempt from income tax due to its charitable organisational status which was approved on 21 December 2007.

(g) Property, Plant and Equipment Property, plant and equipment are shown at cost, less accumulated depreciation and impairment losses.

Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained.

Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the Statement of Comprehensive Income.

Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably.

Depreciation Depreciation is provided on a diminishing value basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows:

Furniture and Fittings – 8% to 60% diminishing value IT Equipment – 30% to 60% diminishing value Books – 10 years diminishing value Other Lending Stock – 10% to 63.54% diminishing value Kete Equipment – 60% diminishing value

The residual value and useful life of an asset is reviewed, and adjusted if applicable, at each financial year-end.

(h) Intangible Assets

Software acquisition Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and bring to use the specific software.

Costs associated with maintaining computer software are recognised as an expense when incurred.

Costs associated with the development and maintenance of the Trust’s website are recognised as an expense when incurred.

Amortisation Computer software licenses are amortised at 30% diminishing value including Koha Software. Kete Software is amortised at 60% diminishing value. Amortisation begins when the asset is available for use and ceases at the date that the asset is disposed of. The amortisation charge for each period is recognised in the Statement of Comprehensive Income. The useful lives and associated amortisation rates of major classes of intangibles have been estimated as follows:

Kete Software – 4 years Koha Software – 8 years Other software - 60% diminishing value

(i) Borrowing Cost Borrowings are initially recognised at their fair value. After initial recognition, all borrowings are measured at amortised cost using the effective interest method. Borrowing costs are recognised as an expense in the period in which they are incurred.

(j) Goods and Services Taxation (GST) All items in the financial statements are stated exclusive of GST, except for receivables and payables, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax then it is recognised as part of the related asset or expense.

The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables in the statement of financial position. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash flow in the statement of cash flows. Commitments and contingencies are disclosed exclusive of GST.

(k) Impairment of Non-Financial Assets Assets with a finite useful life are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use.

Value in use is depreciated replacement cost for an asset where the future economic benefits or service potential of the asset are not primarily dependent on the asset’s ability to generate net cash inflows and where the trust would, if deprived of the asset, replace its remaining future economic benefits or service potential.

If an asset’s carrying amount exceeds its recoverable amount, the asset is impaired and the carrying amount is written down to the recoverable amount. The total impairment loss is recognised in the Statement of Comprehensive Income.

(l) Advertising Costs Advertising costs are expensed when the related service has been rendered.

(m) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings as a current liability in the statement of financial position.






(n) Employee Entitlements

Short-term benefits Employee benefits are measured at nominal values based on accrued entitlements at current rates of pay.

These include salaries and wages accrued up to balance date, annual leave earned to, but not yet taken at balance date, retiring and long service leave entitlements expected to be settled within 12 months.

The Trust has a wellness leave policy which allows employees sufficient time to recover from sickness before returning to work. No unused sick leave is carried forward at balance date.

Long-term benefits There is an accrual amount due in retirement grant. This accrues at the rate of 1 week’s salary per year of employment to a maximum of 26 weeks for those employees that are entitled.

(o) Provisions The Trust recognises a provision for future expenditure of uncertain amount or timing when there is a present obligation (either legal or constructive) as a result of a past event, it is probable that expenditures will be required to settle the obligation and a reliable estimate can be made of the amount of the obligation. Provisions are not recognised for future operating losses.

Provisions are measured at the present value of the expenditures expected to be required to settle the obligation using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the obligation. The increase in the provision due to the passage of time is recognised as a finance cost.

(p) Critical Accounting Estimates and Assumptions In preparing these financial statements the Trust has made estimates and assumptions concerning the future.

These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations or future events that are believed to be reasonable under the circumstances.

The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below:

Property, plant and equipment useful lives and residual values At each balance date the Trust reviews the useful lives and residual values of its property, plant and equipment.

Assessing the appropriateness of useful life and residual value estimates of property, plant and equipment requires the Trust to consider a number of factors such as the physical condition of the asset, expected period of use of the asset by the Trust, and expected disposal proceeds from the future sale of the asset.

An incorrect estimate of the useful life or residual value will impact on the depreciable amount of an asset, therefore impacting on the depreciation expense recognised in the statement of financial performance, and carrying amount of the asset in the statement of financial position. The Trust minimises the risk of this estimation uncertainty by:

• physical inspection of assets;

• asset replacement programs;

• review of second hand market prices for similar assets; and

• analysis of prior asset sales.

The Trust has not made significant changes to past assumptions concerning useful lives and residual values.

The carrying amounts of property, plant and equipment are disclosed in note 8.

(q) Critical judgements in applying the Trust’s accounting policies The Trustees must exercise their judgement when recognising grant income to determine if conditions of the grant contract have been satisfied. This judgement will be based on the facts and circumstances that are evident for each grant contract.


(r) Investments Investments in bank deposits are initially measured at fair value plus transaction costs.

After initial recognition investments in bank deposits are measured at amortised cost using the effective interest method. Gains and losses when the asset is impaired or derecognised are recognised in the Statement of Comprehensive Income.

At each balance date the Trust assesses whether there is any objective evidence that an investment is impaired. Any impairment losses are recognised in the Statement of Comprehensive Income.

(s) Changes in Accounting Policies There have been no changes in accounting policies or disclosures. All policies have been applied on a basis consistent with those from previous financial statements.




2 Schedule of Income

2014 2013 $ $

Council Grant

District Council Annual Grant 1,500,000 1,350,000

1,500,000 1,350,000

Contracts

Council Contract Income 123,750 45,000

Cafe Contract 20,827 13,125

Visitor Information 90,000 45,000

AA Contract 64,822 58,292

Sundry Contracts 12,000 -

311,399 161,417

Operating Income

Lending Charges 49,537 47,494

Recoveries 1,221 3,459

Internet 3,045 2,141

Photocopying 17,858 13,182

Activity Income 245,737 201,793

Grants (A) 98,897 55,415

Government Contracts - 1,917

Holiday Programme - 4,150

416,295 329,551


2014 2013 $ $

(A) Grants Were Received From the Following Agencies

Eastern and Central Community Trust - 20,000

Health Pomotion Agency - 10,000

Horowhenua Blue Light Incorporated 600 -

Horowhenua District Council 48,239 9,915

LIANZA Ikaroa 400 -

Ministry of Education 5,750 -

Ministry of Social Development 23,208 15,500

National Libray of New Zealand 20,000 -

Wairarapa REAP 700 -

98,897 55,415

Sponsorship & Donations

Donations and Sponsorship 71,529 72,011

Wage Subsidies 31,379 17,935

102,908 89,946

Interest

Interest Received 4,300 12,238

4,300 12,238

Other Income

Donated Items 7,638 5,923

Miscellaneous Income 3,893 -

11,530 5,923

Total Income 2,346,432 1,949,075




3 Schedule of Expenses

2014 2013 $ $

Staff Expenses

Accident Compensation 3,439 8,572

Allowances - Staff 1,920 1,756

Personnel Costs (B) 1,399,081 1,425,486

Staff Expenses 5,130 8,555

1,409,570 1,444,369

Resources

Books Cancelled 79,335 68,394

Non Books Cancelled (Gained) 2,610 2,882

Loss on Disposal - 22,270

Periodical & Database Subscriptions & Ebooks 36,707 43,529

Activity Expenditure 196,188 178,015

314,840 315,090

Depreciation & Amortisation

Depreciation - Books 83,589 86,530

Depreciation - Other Lending Stock 22,210 21,182

Depreciation - Furniture & Fittings 55,175 40,330

Depreciation - IT Equipment 4,583 6,732

Depreciation - Kete Equipment 43 104

Amortisation - Koha Software 21 6,027 8,611

Amortisation - Kete Software 20 626 1,562

Amortisation - Other Software 7,304 5,217

Depreciation Recovered (1,739) -

177,818 170,268


2014 2013 $ $

Administration

Accounting 2,140 10,497

Audit 16,400 12,360

Audit Disbursements 631 -

Bank Fees 3,977 3,101

Cash Handling 7,450 4,830

Computer Support and Software 60,809 4,781

Contractors - 8,343

Couriers/Freight 2,128 2,440

Entertainment 1,190 1,910

General 572 2,243

Hire of Equipment 60,084 -

Insurance - Trustees 2,250 2,250

Insurance - Statutory Liability - 6,188

Insurance - Contents 16,996 13,878

Interloans 339 645

Internet - 2,829

Kete Web Hosting - 2,280

Lease - Photocopier 7,254 7,254

Legal - 1,843

Minor Equipment 7,083 12,910

Photocopier 6,460 906





Notes to and forming part of the Financial Statements (continued) Notes to and forming part of the Financial Statements (continued)

2014 2013 $ $

Administration (continued)

Postage 5,190 4,219

Printing & Stationery 6,318 22,073

Professional Subscriptions 3,625 5,661

Repairs - Books, Magazines, DVDs & Video Mending 13,863 10,906

Representation 194 838

Services Purchased from Horowhenua District Council 78,750 -

Telephone 11,920 652

Telephone - Hire System - 2,474

Training 19,474 14,673

Travel & Vehicle Expense 5,519 4,085

Trustee Fees 17,500 16,250

358,116 183,319

2014 2013 $ $

Premises

Cleaning & Rubbish 3,823 15,072

Minor Equipment - 1,741

Power & Gas 100,382 100,103

Rates 2,288 1,994

Rent - Tokomaru 200 200

Repairs & Maintenance 988 110

Security Expenses 45,549 -

153,230 119,220

Total Expenses 2,413,574 2,232,266

(B) Personnel Costs

Salaries and wages 1,427,534 1,367,891

Employer contributions to defined contribution plan 31,414 24,670

Increase/(decrease) in employee benefit liabilities (59,867) 59,774

Less Contribution to Employee Benefit Liability Received from Horowhenua District Council - (26,849)

Total Personnel Costs 1,399,081 1,425,486





4 Cash and Cash Equivalents

2014 2013 $ $

Cash at bank and on hand 38,515 56,810

Short-term deposits maturing three months or less from date of acquisition - - -

Total Cash and Cash Equivalents 38,515 56,810

The credit quality of cash can be assessed by reference to Standard and Poor’s credit rating of AA for Westpac. Cash and cash equivalents include short-term deposits total $Nil (2013: $Nil). A movement in interest rates of plus or minus 0.5% has a minimal effect on interest income for 2014 and 2013.

5 Debtors and Other Receivables

2014 2013 $ $

Debtors and Other Receivables

Trade Debtors 12,448 17,574

Debtor Accruals 5,492 10,025

Interest Receivable - -

Prepayments 8,275 6,031

GST Receivable 482 9,606

Total Debtors and Other Receivables 26,697 43,236

Schedule of Aged Debtors 2014 2013 $ $

Current 1 - 30 Days 8,998 14,714

30 - 60 Days 2,509 2,043

60 - 90 Days 547 630

90+ Days 394 137

Total Debtors And Other Receivables 12,448 17,574

The carrying value of receivables approximates their fair value. As at balance date any overdue receivables have been assessed for impairment. Impairment is $Nil (2013: $Nil).

Related party receivables at balance date were $906 (2013: $318). See note 16.

Debtors and other receivables mainly arise from the Trust’s statutory functions, therefore there are no procedures in place to monitor or report the credit quality of debtors and other receivables with reference to internal or external credit ratings.

6 Inventories

2014 2013 $ $

Stock On Hand 1,891 -

1,891 -




7 Intangible Assets Opening Cost Cost Cancellations/ Closing Opening Amortisation Amortisation Closing Closing Cost Additions Disposals Cost Amortisation Cancellations/ Disposals This Year Amortisation BVASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2014

Other Software 26,087 - -8,696 17,391 5,217 -1,739 7,304 10,782 6,609

Koha Software 21 148,591 - - 148,591 128,501 - 6,027 134,528 14,063

Kete Software 22 199,270 - - 199,270 198,227 - 626 198,853 417

Total 373,948 - -8,696 365,252 331,945 -1,739 13,957 344,163 21,089

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2013

Other Software 26,087 - 26,087 - - 5,217 5,217 20,870

Koha Software 148,591 - - 148,591 119,890 - 8,611 128,501 20,090

Kete Software 199,270 - - 199,270 196,665 - 1,562 198,227 1,043

Total 347,861 26,087 - 373,948 316,555 - 15,390 331,945 42,003

8 Property, Plant and Equipment No. Opening Cost Cost Cancellations/ Closing Opening Depreciation Depreciation Closing Closing Items Cost Additions Disposals Cost Depreciation Cancellations/ Disposals This Year Depreciation BV


Kete Equipment - 16,428 - - 16,428 16,355 - 43 16,398 30

Furniture & Fittings - 586,737 5,429 - 592,166 68,592 - 55,175 123,767 468,399

IT Equipment - 59,614 4,115 - 63,729 53,107 - 4,583 57,690 6,039

Books 68,006 1,422,138 137,774 -145,122 1,414,790 644,690 -65,788 83,589 662,491 752,299

Other Lending Stock 5,294 123,103 25,376 -28,766 119,713 111,231 -26,155 22,210 107,286 12,427

Total 73,300 2,208,020 172,694 -173,888 2,206,826 893,975 -91,943 165,600 967,632 1,239,194


Kete Equipment - 16,428 - - 16,428 16,251 - 104 16,355 73

Furniture & Fittings - 151,229 518,865 -83,357 586,737 85,644 -57,382 40,330 68,592 518,145

IT Equipment - 161,348 - -101,734 59,614 141,619 -95,244 6,732 53,107 6,507

Books 68,303 1,370,983 174,952 -123,797 1,422,138 613,564 -55,404 86,530 644,690 777,448

Other Lending Stock 6,840 130,309 24,814 -32,020 123,103 119,186 -29,137 21,182 111,231 11,872

Total 75,143 1,830,297 718,631 -340,908 2,208,020 976,264 -237,167 154,878 893,975 1,314,045






9 Creditors and Other Payables 2014 2013 $ $

Accounts Payable

Creditors 163,808 149,634

Income in Advance 7,600 23,474

Total Creditors and Other Payables 171,408 173,108

Creditors and other payables are non-interest bearing and are normally settled on 30-day terms, therefore the carrying value of trade and other payables approximates their fair value.

10 Community Centre Fund 2014 2013 $ $

Community Centre Fund

Opening Balance - 470,986

Grants - 569,400

Other Income - 157,052

Expenses - -

Transferred to Horowhenua District Council - (713,400)

Released to Interest Received - (7,268)

Released to Non Operating Income - (476,770)

Closing Balance - -

The Community Centre Fund is money received from fundraising, donations and grants. The money was held in a separate account to be used for the development of the new library and the Community Centre. The entire value of this fund has been expended in the current financial year. The balance of the fund at the 30th June 2013 was transferred to non operating income.

11 Reconciliation of Equity 2014 2013 $ $

Contributed capital

Balance at 1 July 782,803 782,803

Balance at 30 June 782,803 782,803

Retained surpluses

Balance at 1 July 313,141 119,563

Surplus (deficit) for the year (67,142) 193,578

Balance at 30 June 245,999 313,141

2014 2013 $ $

Grants were received from the following agencies

NZ Lotteries Commission - $466,400

Pelorus Trust - $63,000

Levin Charitable Trust - $30,000

Infinity Foundation - $10,000

Total - 569,400





13 Categories of Financial Assets and Liabilities 2014 2013 $ $

Cash and receivables

Cash and cash equivalents (note 4) 38,515 56,810

Debtors and other receivables (note 5) 26,697 43,236

Total cash and receivables 65,212 100,046

Financial liabilities measured at amortised cost

Creditors and other payables (note 10) 163,808 149,634

Total financial liabilities measured at amortised cost 163,808 149,634

14 Financial Instruments

(a) Credit Risk Credit risk is the risk that a third party will default on its obligation to the Trust, causing the Trust to incur a loss.

Due to the timing of its cash inflows and outflows, the Trust invests surplus cash with registered banks. The Trust’s Investment policy limits the amount of credit exposure to any one institution.

The Trust has processes in place to review the credit quality of customers prior to the granting of credit.

The Trust’s maximum credit exposure for each class of financial instrument is represented by the total carrying amount of cash equivalents (note 4), investments and trade receivables (note 5). There is no collateral held as security against these financial instruments, including those instruments that are overdue or impaired.

The Trust has no significant concentrations of credit risk, as it has a large number of credit customers and only invests funds with registered banks with specified credit ratings.

(b) Liquidity Risk Liquidity risk is the risk that the Trust will encounter difficulty raising liquid funds to meet commitments as they fall due. Prudent liquidity risk management implies maintaining sufficient cash, the availability of funding through an adequate amount of committed credit facilities and the ability to close out market positions. The Trust aims to maintain flexibility in funding by keeping committed credit lines available.

The Trust manages its borrowings in accordance with its Borrowing policy.

There were no investments as at 30 June 2014 (2013: $Nil).

(c) Currency Risk Currency risk is the risk that the value of a financial instrument will fluctuate due to changes in foreign exchange rates. The Trust is not exposed to currency risk, as it does not enter into foreign currency transactions.

(d) Cash Flow Interest Rate Risk Cash flow interest rate risk is the risk that the cash flows from a financial instrument will fluctuate because of changes in market interest rates. Borrowings and investments issued at variable interest rates expose the Trust to cash flow interest rate risk.

The Trust’s investment policy requires a spread of investment maturity dates to limit exposure to short-term interest rate movements.

The Trust currently has no variable interest rate debt or investments.

(e) Fair Value Interest Rate Risk Fair value interest rate risk is the risk that the value of a financial instrument will fluctuate due to changes in market interest rates. The Trust’s exposure to fair value interest rate risk is limited to its borrowings and short-term bank deposits.

(f) Credit Cards Facility At the 30th June 2014 the Trust operated three credit cards with a combined facility of $45,000 (2013: $25,000).

Contractural liability: The Trust repays the credit cards in full each month therefore there is no extended contractural liability.

15 Events Occurring After Balance Date

There were no significant events after balance date (2013: Nil).

12 Employee Benefit Liabilities 2014 2012 $ $

Accrued salaries and wages 4,749 51,902

Annual leave 59,927 72,160

Retirement gratuities 62,500 62,980

Total employee benefit liabilities 127,176 187,042

Comprising:

Current 64,676 124,062

Non current 62,500 62,980

Total employee benefit liabilities 127,176 187,042





16 Related Party Information 2014 2013 $ $

Annual Grant Received from Horowhenua District Council 1,500,000 1,350,000

Contract Income from Horowhenua District Council 213,750 90,000

Other Grants and Income Received by Te Horowhenua Trust from Horowhenua District Council 67,558 31,512

Services Reimbursed by Te Horowhenua Trust to Horowhenua District Council 77,080 25,845

Accounts Receivable from Horowhenua District Council 906 318

Accounts Payable to Horowhenua District Council 6,722 -

Payment for Services provided by Horowhenua District Council 78,750 -

During the 2013 year funding totalling $713,400 was received as part of the fundraising towards the building and transferred to Horowhenua District Council.

The Trust makes no rental payment for the Council owned building it occupies.

The Council subsidises some of the operating costs of the Trust, including IT services, audio visual costs and cleaning.

The Trust was settled by the Horowhenua District Council and receives a significant amount of operating grants from the Council to deliver its objectives as specified in the Trust deed. The Horowhenua District Council is the ultimate controlling party of the Trust. The above transactions were carried out with related parties during the year.

The Trust makes purchases from the Levin Paper Plus which Bernie Wanden, a Trustee, is the owner. Purchases this year totalled $11,668 (2013: $13,074). Payable as at 30 June 2014: $Nil (2013: $755).

No provision has been required, nor any expense recognised for impairment of receivables from related parties (2013: Nil).

17 Key Management Personnel Compensation 2014 2013 $ $

Salaries and other short-term employee benefits 320,239 324,286

Post employee benefits 62,500 62,980

Total Key Management Personnel Compensation 382,739 387,266

Key management personnel include the CEO, two Customer Experience Managers, and the Trustees.

18 Trustees Fees 2014 2013 $ $

P Birrell (resigned November 2012) - 1,1250

S Crosbie 5,000 5,000

J Olifent 2,500 2,500

G Smellie 2,500 2,500

G Sue 2,500 2,500

B Tukapua 2,500 -

B Wanden 2,500 2,500

Total Trustees Fees 17,500 16,250

G Good and T Rush do not receive Trustees Fees as they are Council Representatives.





19 Capital Management

The Trust’s equity comprises of Trust capital and retained surpluses. Equity is represented by net assets.

The Trust deed requires the Board of Trustees to manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently. The Trust’s equity is largely managed as a by-product of managing revenues, expenses, assets, liabilities, investments, and general financial dealings.

The objective of managing the Trust’s equity is to ensure the Trust effectively achieves its objectives and purpose, whilst remaining a going concern.

20 Kete Development

Kete is a software programme designed to act as a do-it-yourself digital archive of arts, culture and heritage resources. It was developed because the Trust had conducted an Arts Culture and Heritage Audit for Horowhenua District Council which revealed the fragility of many of the district’s arts culture and heritage records. The Kete Horowhenua development fitted the objectives of the government’s National Digital Strategy and received a grant from the Community Partnership Fund to implement it.

21 Koha Software

The Horowhenua Library Trust commissioned Katipo Communications Ltd in 1999 to write a library software program that would meet the needs of the Horowhenua Library system without requiring an initial or continuing heavy investment in new equipment, or expensive telecommunications links. The programme was written as Open Source software, under the GNU General Public Licence. As such, it is free to download and use by anyone. For this reason, the name “Koha” was selected for the programme. The Trust has registered KOHA as a trademark in New Zealand”.

22 Contingent Liabilities and Assets

The Trust has no Contingent Assets as at 30 June 2014. (2013: $0).

The Trust has no Contingent Liabilities as at 30 June 2014 (2013: $3,000-$4,000).

23 Capital Commitments and Operating Leases

Less than 1 Year 2 to 5 years Later than 5 years $ $ $

Lease Commitments 2014

Leasing Solutions Limited expires 30 June 2015 7,254 - -

7,254 - -

Lease Commitments 2013

Leasing Solutions Limited expires 30 June 2015 7,254 7,254 -

7,254 7,254 -


te horowhenua trust annual report 2013/2014

Documents