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Toronto District School Board September 7, 2010

G04(R:\Secretariat\Staff\g04\01\100907.doc)sec.1530 759

Regular Meeting

September 7, 2010

A regular meeting was convened at 4:40 p.m. on Tuesday, September 7, 2010, in the Boardroom, 5050 Yonge Street, Toronto, with Bruce Davis, Chair of the Board, presiding.

The following members were present: Trustees Irene Atkinson, Nadia Bello, Chris Bolton, John Campbell, Sheila Cary-Meagher, Shaun Chen, Michael Coteau, Gary Crawford, Cathy Dandy, Bruce Davis, Gerri Gershon, Howard Goodman, Scott Harrison, John Hastings, Josh Matlow, James Pasternak, Stephnie Payne, Maria Rodrigues, Mari Rutka, Chris Tonks, Sheila Ward, Soo Wong and Student Trustees Zane Schwartz and Jennifer Williams. Trustee Bolton participated by electronic means and Trustee Goodman participated for part of the meeting by electronic means and for part in person.

150. Temporary Chair

Trustee Bello presided from time to time throughout the meeting.

151. Resolution Into Committee of the Whole (Private Session)

At 4:40 p.m., on motion of Trustee Rutka, seconded by Trustee Atkinson, the regular meeting resolved into Committee of the Whole (Private Session) to consider matters on the private agenda of the Committee of the Whole.

152. Reconvene

At 7:10 p.m., the regular meeting reconvened.

153. Committee of the Whole (Private), Report No. 27, September 7, 2010 (see page 770)

Trustee Rutka, seconded by Trustee Cary-Meagher, moved: That Items 1 to 6 of Report No. 27 of the Committee of the Whole (Private), be adopted.

The motion was carried.

154. Memorials

The Chair expressed sympathy on behalf of the Board to the families of the following employees who recently died: Brian Barton, Glenn Campbell, Thomas Campbell, John Kovacs, Carolyn Krol, Maria Mascioli, Lois McCormick, Walter Pimentel, Alvin Roberts, Hanna Samek and Margaret Snowball.

Trustee Dandy expressed sympathy on behalf of the Board to the family of Hugh Alexander Gil-lespie, a student at Rosedale School of the Arts, who died on August 20, 2010.


760 G04(R:\Secretariat\Staff\g04\01\100907.doc)sec.1530

Trustee Chen expressed sympathy on behalf of the Board to the families of Deep Engineer and Michael Lee, two 14-year-old students who recently graduated from Henry Kelsey Senior Public School and lost their lives at the beginning of the summer.

The Chair also brought the situation resulting from flooding in Pakistan to the attention of the members and expressed sympathy on behalf of the Board to the victims in Pakistan and their family members in Toronto.

A moment’s silence was observed in memory of those who recently passed away.

155. Approval of the Agenda

Trustee Harrison, seconded by Trustee Rutka, moved: That the agenda be approved and that an item of new business concerning candidate endorsements by the Chair of the Board be added to the agenda and considered before the matter of Renaming of the Whole Child Al-ternative School.

Trustee Gershon, seconded by Trustee Campbell, moved in amendment: That a matter of new business concerning the recent flooding in Pakistan be added to the agenda.

The amendment was carried.

Trustee Pasternak, seconded by Trustee Hastings, moved in amendment: That the agenda be reordered so that matter of Creation of Position of Parent/Guardian Facilitator, Special Education, as presented in Report No. 15 (Part 2) of the Special Education Advisory Committee, be considered after Contracts Awards.

The amendment was defeated.

Trustee Goodman, seconded by Trustee Coteau, moved in amendment: That the agenda be reordered so that the matter Full Market Price for Surplus Property as presented in Planning and Priorities Committee, Report No. 17 (Part 3) be considered after consideration of Report No. 6 of the Audit Committee.


The motion to approve the agenda, as amended, was carried.

156. Director’s Leadership Report

The Director introduced and welcomed new senior staff members Marika Bourque, Chief Technology Officer, Barbara Brown, Chief Enrolment Officer, Manon Gardner, Chief Academic Officer, Vidyia Rego, Chief Financial Officer and Giselle Basanta, Senior Manager, Board Ser-vices.

157. Matters to be Decided Without Discussion

Trustee Goodman, seconded by Trustee Atkinson, moved: That the following matters pre-sented as matters to be decided without discussion be approved or received, as appropriate:



(a) Confirmation of Minutes of Meeting Held on July 19, 2010

(b) Accommodation of Students From 2055 Kennedy Road [1644] (see page 772)

That Inglewood Public School, John Buchan Senior Public School and Stephen Leacock Collegiate Institute be the schools designated to accommodate students from the new residential development at 2055 Kennedy Road.

(c) Northview Heights S.S., Partnership With Unison Health and Community Services (formerly New Heights Community Health Centre) [1642] (For receipt) (see page 775)

(d) Contract Awards [1643] (see page 776)

That the contracts in Chart A be received and the contracts in Chart B be approved.

(e) Report No. 17 of the Operations and Facilities Management Committee (Special Meeting), July 28, 2010 (For receipt) (see page 785)

(f) Compensation for Toronto Lands Corporation Trustee Directors , as presented by Trustees Campbell and Atkinson

Whereas, the board of directors of the Toronto Lands Corporation is comprised of six citizen members and four TDSB trustee members; and

Whereas, the citizen membership of the TLC earn $2,500 per annum plus $250 each meeting up to a maximum of $5,000; and

Whereas, the extra workload demands of TLC board membership is considerable and the trustee directors are not compensated with either an annual stipend or a per-meeting amount; and

Whereas, the shareholders agreement stipulates that the TLC board must have four trustees directors; and

Whereas, a legal opinion obtained from Stikeman Elliott LLP indicated that remuneration for trustees directors would not violate the Ontario Business Corporations Act under which the TLC is registered; and

Whereas, there was no formal legal opinion obtained regarding the legality under the laws of Ontario re compensation being given to trustees;

Therefore, be it resolved that the Director obtain a formal legal opinion regarding the legality of trustees receiving compensation for their work on the Toronto Lands Corporation board of directors in support of the Corporation’s work.

The motion to approve or receive the matters without discussion was carried.



158. Report No. 6 of the Audit Committee, September 7, 2010 (see page 794)

Trustee Pasternak, seconded by Trustee Goodman, moved: That Report No. 6 of the Audit Committee be adopted.

The motion was carried

159. Planning and Priorities Committee, Report No. 17 (Part 3), June 21, 2010 (see page 803)

re Item 4, Full Market Price for Surplus Property (see page 803) (referred without recommendation, see page 803)

Trustee Goodman, seconded by Trustee Coteau, moved:

Whereas, the mission statement of the Toronto Lands Corporation commits it to improving the equality of education for students in TDSB schools by maximizing value to the TDSB through professional management and/or sale of properties that are no longer required by the school board; and

Whereas, based on the current funding realities, trustees find themselves having to choose between:

selling or leasing properties; being unable to properly upgrade and maintain schools;

Whereas, if policies are not established to ensure that the Board is paid full market value for surplus properties, it won't be able to pay for many of the building improvements and repairs that would benefit its students;

Therefore, be it resolved:

(a) That the Director include an estimate provided by the Toronto Lands Corporation of the fair market value of the property based on its highest and best use in every report recommending that the Board declare a property surplus to the needs of the Board;

(b) That the Director and Toronto Lands Corporation ensure that no surplus Board property be sold at a price lower than "the fair market value for the highest and best use" arrived at using professional appraisals obtained by Toronto Lands Corporation, unless explicit direction is given by the Board to accept a lower price;

Trustee Hastings, seconded by Trustee Goodman, moved in amendment: That the following be added: “That a communication be sent to the Ministry of Education requesting a review and upgrade of the calculation used to determine the value of properties and buildings that are offered to coterminous school boards and other institutions.”

The amendment was carried on a recorded vote (see Recorded Vote 78, page 769). Student Trustees Schwartz and Williams voted in favour.



The parts of the main motion were voted on separately as follows:

Part (a) was carried on a recorded vote (see Recorded Vote 79, page 769). Student Trustees Schwartz and Williams voted in favour.

Part (b) was carried on a recorded vote (see Recorded Vote 80, page 769). Student Trustees Schwartz and Williams voted in favour.

The new Part (c) added by amendment was carried.

During consideration of the matter, the meeting resolved into private session for a brief period to consider related private matters.

160. Honoraria for Trustees [1646]

The Board considered a staff report (see page 805) presenting a trustee honoraria policy for con-sideration.

Trustee Campbell, seconded by Trustee Goodman, moved: That the policy regarding trustee honoraria, as presented in the report (see page 805), be adopted.


161. Swimming Pools: Establishment of Subcommittee and Discussion With the City re Leasing

The Board considered a report from the Toronto Lands Corporation1 presenting information about a recent meeting of the TLC Board of Directors, related decisions and recommendations for the TDSB.

Trustee Cary-Meagher, seconded by Trustee Goodman, moved:

(a) That the Toronto Lands Corporation continue to manage/oversight of 31 pools through a subcommittee of the Toronto Lands Corporation, Swim Toronto;

(b) That the Swim Toronto two-tier management model as presented in the Pools Governance Report be adopted; [see page 809]

(c) That the Toronto Lands Corporation (TLC) be authorized to lead, with input from Toronto District School Board staff and trustees, the discussion with the City on an agreement for the leasing of the TDSB’s pools by the City;

(d) That the Toronto Lands Corporation establish a subcommittee for the ongoing oversight of the pools called Swim Toronto with Annie Kidder as chair and other members, to be determined based on the skills required and in consultation with the TDSB.

1 The report will be maintained in Board Services for a limited time.



Note: On motion of Trustees Cary-Meagher and Goodman, “and trustees” was added to Part (c) of the TLC recommendation, and “for a two-year term” was added to Part (d).

Trustee Goodman (on behalf of Student Trustees Schwartz and Williams), seconded by Trustee Atkinson, moved in amendment: That Part (d) be amended by adding “including students” after “and other members.”


The main motion, as amended, was carried.

Therefore, the Board decided:

(a) That the Toronto Lands Corporation continue to manage/oversight of 31 pools through a subcommittee of the Toronto Lands Corporation, Swim Toronto;

(b) That the Swim Toronto two-tier management model as presented in the Pools Governance Report be adopted; (see page 809)

(c) That the Toronto Lands Corporation (TLC) be authorized to lead, with input from Toronto District School Board staff and trustees, the discussion with the City on an agreement for the leasing of the TDSB’s pools by the City;

(d) That the Toronto Lands Corporation establish a subcommittee for the ongoing oversight of the pools called Swim Toronto with Annie Kidder as chair for a two-year term and other members, including students, to be determined based on the skills required and in consultation with the TDSB.

162. Candidate Endorsements by the Chair of the Board

Trustee Harrison, seconded by Trustee Hastings, moved:

Whereas, three years ago the Chair of the Board endorsed a candidate in the provincial elections;

Whereas, every year there is an election within the TDSB for the chair;

Whereas, the Provincial Government has a new set of guidelines to govern elected officials in accordance with section 218.4 of the Education Act, Duties of Board Chair;


(a) That the TDSB policy explicitly emphasize that the Chair of the Board be prohibited to use this title when endorsing candidates for any election; and

(b) That the chair also be requested to formally request that any endorsement that has been given to date, be removed from any website, campaign literature and any other communication.



Trustee Pasternak, seconded by Trustee Ward, moved: That the matter be referred to the Human Resources and Professional Learning Committee.

The motion to refer was carried on a recorded vote (see Recorded Vote 81, page 769). Student Trustees Schwartz and Williams voted against.

163. Renaming of Whole Child Alternative School

Trustee Dandy, seconded by Trustee Cary-Meagher, moved: That the Whole Child Alternative School form a school renaming committee in accordance with Board policy P047, Naming Schools.


164. Program and School Services Committee, Report No. 12 (Part 2), May 5, 2010 (see page 812)

Trustee Coteau, seconded by Trustee Matlow, moved: That Report No. 12 (Part 2) of the Pro-gram and School Services Committee be adopted.

re Item 1, Programs, Strategies and Re-engagement Opportunities for 18- to 20-Year Olds [1585] (referred without recommendation, see page 812)

Trustee Ward, seconded by Trustee Rutka, moved: That the matter be received.

The motion to receive the matter was carried.

re Item 4, Stop-Gap Lighthouse Program at Northern Secondary School (see page 813)

Trustee Matlow, seconded by Trustee Goodman, moved: That the matter be received.

The motion to receive the matter was carried.

The main motion to adopt Report No. 12 (Part 2) of the Program and School Services Commit-tee, as amended, was carried.

165. Health Committee, Report No. 10 (Part 2), May 5, 2010 (see page 826)

Trustee Wong, seconded by Trustee Chen, moved: That Report No. 10 (Part 2) of the Health Committee be adopted.

re Item 2, Proposed Tunnel to the Island Airport and Impact on The Waterfront School (see page 826)

Trustee Ward, seconded by Trustee Goodman, moved: That the matter be referred back to the Health Committee.

The motion to refer was carried.



re Item 3, Toronto Public Health Breast-feeding-Friendly Environment (see page 827)

Trustee Goodman, seconded by Trustee Wong, moved in amendment:

(a) That “a feasibility report” be changed to “a briefing note”;

(b) That “on making the Board a breast-feeding friendly organization” be changed to “on the actions required to make the Board an accredited Breast-feeding-Friendly Organization by Toronto Public Health.”

The amendment was carried

The main motion to adopt Report No. 10 (Part 2) of the Health Committee, as amended, was car-ried.

166. Planning and Priorities Committee, Report No. 13 (Part 3), May 10, 2010 (see page 829)

Trustee Atkinson, seconded by Trustee Ward, moved: That Report No. 13 (Part 3) of the Planning and Priorities Committee be adopted.


167. Human Resources and Professional Learning Committee, Report No. 12 (Part 2), June 2, 2010 (see page 831)

Trustee Pasternak, seconded by Trustee Bello, moved: That Report No. 12 (Part 2) of the Human Resources and Professional Learning Committee be adopted.


168. Special Education Advisory Committee, Report No. 15 (Part 2), June 7, 2010 (see page 833).

Trustee Pasternak, seconded by Trustee Hastings, moved: That Report No. 15 (Part 2) of the Special Education Advisory Committee be adopted.

re Item 2, Position of Parent/Guardian Facilitator, Special Education (see page 833).

Trustee Matlow, seconded by Trustee Dandy, moved: That the recommendation of the Com-mittee be replaced with the following:

(a) That the position of position of Parent/Guardian Facilitator, Special Education be approved, in principle;

(b) That the Director, in consultation with SEAC, based on a review of the available data, research and literature, report back to the Board in January 2011 with the details of the mandate, role, responsibilities, salary, hiring process, and participation of parents for the possible position of Parent/Guardian Facilitator, Special Education.



Trustee Goodman, seconded by Trustee Campbell, moved in amendment to the amendment: That Part (a) of the amendment be deleted.

The amendment to the amendment was carried.

The amendment was carried on a recorded vote (see Recorded Vote 82, page 769) Student Trus-tee Schwartz voted in favour

The main motion to adopt Report No. 15 (Part 2) of the Special Education Advisory Committee, as amended, was carried.

169. Resolution Into Committee of the Whole (Private Session)

At 11:10 p.m., on motion of Trustee Goodman, seconded by Trustee Gershon, the regular meet-ing resolved into Committee of the Whole (Private Session) to consider the remaining matters on the private agenda of the Committee of the Whole.

170. Reconvene

At 12:30 a.m., Wednesday, September 8, 2010, the regular meeting reconvened.

171. Committee of the Whole (Private), Report No. 27, September 7, 2010 (see page 770)

Trustee Rutka, seconded by Trustee Gershon, moved: That Item 7 of Report No. 27 of the Committee of the Whole (Private), be adopted.


172. Program and School Services Committee, Report No. 13 (Part 2), June 9, 2010 (see page 835)

Trustee Dandy, seconded by Trustee Matlow, moved: That Report No. 13 (Part 2) of the Pro-gram and School Services Committee be adopted.


173. Fundraising to Support the Victims of Flooding in Pakistan and the Federal Government’s Offer to Match Donations

Trustee Gershon, seconded by Trustee Hastings, moved:

(a) That a communication be sent to the federal government in support of the position of the Ontario Public School Boards’ Association’s position for an extension of the date for matching funds from schools for Pakistan relief;

(b) That the Director encourage schools to support the people of Pakistan in this time of great need in similar manner to the Haiti fundraising effort.




174. Extension of the Meeting

At the appropriate time during the meeting, the Ending Time procedure was applied and the meeting was extended.

175. Postponed Items

On motion of Trustee Matlow, seconded by Trustee Dandy, consideration of the following items was postponed to the next regular meeting:

(a) Program and School Services Committee, Report No. 13 (Part 2), June 9, 2010

(1) Transition to Digital Textbooks

(3) Review of Professional Support Services

(b) Administration, Finance and Accountability Committee, Report No. 15 (Part 2), June 16, 2010

(4) Paperless Board and Committee Meetings

(5) French Course Costs

(6) Student Activity Fees and Course Cost Fees

(c) Legal Expenses for Trustee Election Candidates (Trustees Matlow and Tonks)

(d) Communication From the Ottawa-Carleton District School Board, dated June 3, 2010, re Language Support and Settlement Services for Immigrant Children and Youth (For receipt)

Trustees Hastings and Wong withdrew a notice of motion re bucket trucks.

176. Adjournment

At 12:30 a.m., Wednesday, September 8, 2010, on motion of Trustee Goodman, seconded by Trustee Rutka, the meeting adjourned.

Bruce Davis Chair



Summary of Recorded Votes

Recorded Vote Number

Trustee 78 (see p. 762)

79 (see p. 763)

80 (see p. 763)

81 (see p. 765)

82 (see p. 767)

Atkinson Y Y Y N Y Bello Y Y Y A A Bolton Y Y Y A A Campbell Y Y Y N Y Cary-Meagher Y Y Y A Y Chen Y Y N Y Y Coteau Y Y Y Y Y Crawford Y Y Y N Y Dandy Y Y Y N Y Davis * * * N * Gershon Y Y N Y Y Goodman Y Y Y A Y Harrison Y Y N N Y Hastings Y Y Y N Y Matlow N N N Y Y Pasternak Y Y N Y Y Payne A A A A A Rodrigues Y Y Y N Y Rutka Y Y Y Y Y Tonks Y Y Y Y Y Ward Y Y Y Y Y Wong Y Y Y Y Y Total Y 19 19 15 9 18 Total N 1 1 5 8 0 Total A and C 1 1 1 5 3

Y Vote in favour N Vote against A Absent * No vote cast (the Chair). The Board’s Bylaws, Section 154 states: “The chair may vote once on each motion considered by the Board.” N* No vote cast. The Board’s Bylaws, Section 15.3 states: A member of the Board, except the chair, who is present and who fails to vote on a motion shall be deemed to have voted against the motion. C Absent due to declaration of a possible conflict of interest


Committee of the Whole, Report No. 27 (Private), September 7, 2010


Committee of the Whole (Private)

Report No. 27

September 7, 2010

A regular meeting of the Committee of the Whole (Private Session) was convened at 4:40 p.m., Tuesday, September 7, 2010, in the Boardroom at 5050 Yonge Street, Toronto, Ontario with Nadia Bello, presiding.

The following members were present: Trustees Irene Atkinson, Nadia Bello, Chris Bolton, John Campbell, Sheila Cary-Meagher, Shaun Chen, Michael Coteau, Gary Crawford, Cathy Dandy, Bruce Davis, Gerri Gershon, Howard Goodman, Scott Harrison, John Hastings, Josh Matlow, James Pasternak, Stephnie Payne, Maria Rodrigues, Mari Rutka, Chris Tonks, Sheila Ward, Soo Wong and Student Trustees Zane Schwartz and Jennifer Williams. Trustee Bolton participated by electronic means. Student Trustees Zane Schwartz and Jenny Williams did not participate in part of the meeting as required by the Education Act, section 55 (5).

1. Staff Changes

The Committee considered a report from staff presenting staff changes (as shown in the private minutes of the Committee of the Whole) for approval.

The Committee of the Whole RECOMMENDS that the staff changes be approved.

2. Toronto Lands Corporation: Appointments to the Board of Directors

The Committee considered a report (as shown in the private minutes of the Committee of the Whole) presenting appointments to the TLC’s Board of Directors.

The Committee of the Whole RECOMMENDS:

(a) That Harold Brathwaite be appointed to serve as citizen director on the Board of the Toronto Lands Corporation for a three-year term beginning November 2010;

(b) That the following three people be reappointed to serve as citizen, non-trustee members of the Toronto Lands Corporation’s Board of Directors for an additional three-year term beginning November 2010:

Hugh Heron Jane Marshall Jane Pepino

3. Surplus Declaration: Arlington Middle School

The Committee considered a report (as shown in the private minutes of the Committee of the Whole) presenting information on Arlington Middle School.


Committee of the Whole, Report No. 27 (Private), September 7, 2010


The Committee of the Whole RECOMMENDS that the matter (as shown in the private minutes of the Committee of the Whole) be adopted, including that Arlington Middle School be declared surplus to the needs of the Toronto District School Board.

4. Sale of Portion of Silverview Public School Property to the Griffin Centre

The Committee considered a report (as shown in the private minutes of the Committee of the Whole) presenting information on the Silverview Public School property.

The Committee of the Whole RECOMMENDS that the matter (as shown in the private minutes of the Committee of the Whole) be adopted, including that two acres of land at Silverview Public School property be declared surplus to the needs of the Board and referred to the Toronto Lands Corporation for sale in accordance with the disposition parameters set out in the report.

5. Negotiations Steering Committee, Report No. 3 (Private), September 2, 2010

The Committee of the Whole RECOMMENDS that Report No. 3 (Private) of the Negotiations Steering Committee (as shown in the private minutes of the Committee of the Whole) be re-ceived.

6. Private Property Matter

The Committee of the Whole RECOMMENDS that the private property matter (as contained in the private minutes of the Committee of the Whole) be adopted.

7. Private Personnel Matter

The Committee of the Whole RECOMMENDS that the private personnel matter (as contained in the private minutes of the Committee of the Whole) be received.

Chris Bolton Chair of the Committee

Adopted September 7, 2010 (see pages 759 and 767)


Accommodation of Students From 2055 Kennedy Road [1644]



As presented to the Board on September 7, 2010 (see page 761).

In October 2000 the Board approved a protocol for dealing with new residential development. A key directive of the approved protocol was that staff should redirect students from new residen-tial development in communities with over-utilized schools to other schools with under-utilized capacity.

A new residential development is planned in Ward 20 northeast of Kennedy Road and Highway 401. The development for 2,100 units comprised of townhomes and condominium apartments is to be built in three phases. The first phase, for 870 units, is currently under construction with occupancy scheduled for January and February of 2011. It is projected to generate 113 elemen-tary and 45 secondary students.

The second phase, for 678 units has commenced construction with occupancy scheduled to begin in the spring of 2011 and through to early 2012. This phase is projected to generate 105 elemen-tary and 42 secondary students. The third and final phase for 552 units, is not scheduled to commence construction anytime soon and details remain outstanding with respect to the market-ing of the proposal. It is however projected to generate 72 elementary and 29 secondary stu-dents. The tables in Appendix B (below) show the student yield over time for each phase.

Inglewood Heights Jr PS is recommended as the receiving junior school to accommodate stu-dents in junior kindergarten through to Grade 6 because it is the closest school to the develop-ment site with surplus capacity. In addition, Inglewood Heights Jr PS has a small enrolment and could develop a stronger program by accepting more students. Portables however will eventu-ally be required to accommodate students when the increase in enrolment exceeds the school ca-pacity.

John Buchan Sr PS is recommended as the receiving school to accommodate students in Grades 7 and 8 because it is the closest school to the development site with surplus capacity. In addi-tion, the additional enrolment could help to develop a stronger program while keeping students within the same neighbourhood and family of schools.

Stephen Leacock CI is recommended as the receiving secondary school to accommodate students from this area. The school facility is currently operating at capacity but the enrolment is pro-jected to decline. The number of secondary students projected from the development will help to offset this decline while keeping students within the same family of schools.

Appendix C (below) shows the impact of the development on schools.

The impact on the French Immersion and Extended French programs is minimal with only 29 elementary students and 5 secondary students expected to be generated. Based on the schools for regular programs being recommended in this report, the Elementary French Immersion program is offered at Beverly Glen Jr PS and Sir Ernest Macmillan Sr PS, while Extended French is of-fered at Sir Samuel B. Steele Jr PS and Sir Ernest MacMillan Sr PS, Agincourt CI and




L’Amoreaux HS offer French Immersion and Extended French programs, respectively, for sec-ondary students.

Inglewood Heights Jr PS, John Buchan Sr PS, and Stephen Leacock CI are all within walking distance of the development site. As such, busing will not be required pursuant with the Board’s transportation policy.




Appendix CProposed Receiving Schools for Development Site2055 Kennedy Road

Table 1: ElementaryStdnts

Approx Grades Portables Ministry Enrol from Enrol Enrol ResultingSchool Distance Served on Capacity 2009 Dev 2014 2017 Utilization

(km) Site (FTE) Site (FTE) (FTE) Rate

Regular ProgramInglewood Heights Jr PS 1.5 K - 6 0 268 179 209 463 460 172%John Buchan Sr PS 2.7 7 - 8 0 432 339 52 285 269 62%

French ImmersionBeverly Glen Jr PS 5.8 K - 6 0 463 383 18 577 550 119%Sir Ernest MacMillan Sr PS 6.6 7 - 8 1 308 377 4 349 328 106%

French ExtendedSir Samuel B Steele Jr PS 6.6 K - 6 0 435 347 6 362 387 89%Sir Ernest MacMillan Sr PS 6.6 7 - 8 1 308 377 1 350 327 106%

Table 2: SecondaryStdnts

Approx Grades Portables Ministry Enrol from Enrol Enrol ResultingSchool Distance Served on Capacity 2009 Dev 2014 2017 Utilization

(km) Site (FTE) Site (FTE) (FTE) Rate

Regular ProgramStephen Leacock CI 2.7 9 - 12 2 849 841 * 74 730 589 69%

French Immersion / ExtendedAgincourt CI (Immersion) 2.3 9 - 12 4 1,377 1,549 3 1,488 1,370 99%L'Amoreaux CI (Extended) 5.6 9 - 12 15 912 945 2 921 736 81%

Notes: * Represents 64% (or 74 students) of the total estimated secondary student yield in all phases from 2055 Kennedy Road (116 students) expected to attend the local secondary school based on trends in this part of the City.

The projected enrolments reflect the impact of the development on the schools along with any intrinsic growth or decline.

The use of portables may not be required, depending on remaining levels of optional attendance and the re-organization of program / space to accommodate absorption of additional students from development.

Resulting

Resulting

For the Board’s decision see page 761.


Northview Heights S.S., Partnership With Unison Health and Community Services (formerly New Heights Community Health Centre) [1642]


Northview Heights S.S., Partnership With Unison Health and Community Services (formerly New Heights Community Health Centre) [1642]

As received by the Board on September 7, 2010 (see page 761).

Due to the amalgamation of New Heights Community Health Centre with York Community Ser-vices, the lease with New Heights Community Health Centre will be transferred to Unison Health and Community Services.

At the March 2010 Board meeting the leasing of approximately 30,000 square feet of land plus 35 parking spaces at Northview Heights SS to the New Heights Community Health Centre was approved. The Toronto Lands Corporation was directed to finalize a lease with New Heights.

New Heights Community Health Care Centre which is funded by the Ministry of Health is one of 24 health centres in the Greater Toronto Area.

In April 2010 New Heights Community Health Care Centre and York Community Services an-other community health centre operating in the Toronto area, agreed to merge their operations to be more efficient and to offer improved and increased services to the community. New Heights Community Health Care Centre and York Community Services applied for Letters Patent of Amalgamation prior to finalization of the lease negotiations with Toronto Lands Corporation.

The terms of the lease have now been settled, however the tenant approved by the trustees, New Heights Community Health Care Centre, no longer legally exists since June 30, 2010 due to the amalgamation.

Unison Health and Community Services as the successor to New Heights Community Health Centre and York Community Services has agreed to carry out all of the obligations committed to by New Heights Community Health Care Centre. Unison Health and Community Services has the continuing funding commitment from the Ministry of Health for the building of the commu-nity health centre at Northview Heights SS.

The Toronto Lands Corporation will finalize the lease with Unison Health and Community Ser-vices.


Contract Awards [1642]



In accordance with the Board's policy P017, Purchasing, the attached charts present con-tracts for receipt or approval, as appropriate.

Contracts related to the Board’s Facility Services function are presented separately to the Operations and Facilities Management Committee.

The recommended suppliers and the term of each contract are shown in the attached charts. Chart 1 outlines contract awards provided for information, Chart 2 outlines con-tracts requiring Board approval. The amounts shown are based on the estimated annual consumption unless indicated otherwise. Actual amounts depend on the volume of prod-ucts/services actually used during the term of the contract.

Funding sources are identified for each award listed.

The Process

Purchasing and Distribution Services, where possible, invited bids from a minimum of three firms. Requirements expected to exceed $100,000 were also posted on two elec-tronic bulletin boards (Merx and BiddinGo) to facilitate broader public access.

The lowest cost bid is accepted where quality, functional, safety, environmental and other requirements are met. Every effort is made to include input from the users in the devel-opment of specifications and the evaluation process. Copies of all bids received and de-tailed information regarding all recommended awards are available in the Purchasing and Distribution Services Department.




Chart 1: Contract Awards Provided for Information (contracts over $50,000 and up to $175,000)

User/Budget Holder School/Department

Products/Services Details Ward Recommended Supplier

Low Bid

Objections No. of Bids Rec’d

Estimated Annual Amount

Projected Start/End Date of Contract

Customer In-volvement

1 All Schools and Administrative Departments

McAfee Antivirus Software AS10-201T See additional information p. 780

N/A Information Systems Archi-tecture

Yes No 6 $104,415 July 1, 2010/ June 30, 2011

PDS and End User Comput-ing

2 Distribution Cen-tre

Health & Safety Items for DC Stock AS10-056T

N/A

Medical Mart Tenaquip Wayne Safety

Yes* No 25

$42,949 $28,908 $21,000

August 1, 2010/ July 31, 2013

DC, PDS & Health & Safety staff

3 Distribution Cen-tre

Athletic Supplies for DC Stock AS10-064T

N/A

T. Litzen Sports Sports Equip-ment of Toronto

Yes*

No 8 $48,750 $19,500

August 1, 2010/ July 31, 2013

DC, PDS & Health & Physical Edu-cation Staff

4 IT Services

Enterprise Student Success Dashboard See additional information p. Inr780

N/A

Northern On-tario Education Leaders and York Region District School Board Collabo-ration

N/A N/A N/A $85,000

September 1,2010/ December 1, 2010

ITS staff

5 Special Education Fast ForWord Language Soft-ware See additional information p. 782

N/A

Scientific Learn-ing Corporation

N/A N/A N/A $64,780 September 1,2010/ August 31, 2011

Spec Ed staff

6 All Schools AS10-185P Resource Materials Vendors of Record

N/A

Mabel’s Fables Ltd Westerhof Me-dia Green Gables Creative Hands Library Service Centre

Yes No 43

$40,000 $35,000 $30,000 $16,700 $20,000

September 2010/ August 2013

PDS & Li-brary Services






Low Bid





Gumdrop Books A Different Booklist. Groupe Modulo GoodMinds.com School Book Fairs Ltd

$20,000 $25,000 $50,000 $50,000 $50,000

* Some lower cost items were disqualified for quality reasons.

Chart 2: Contracts Requiring Board Approval (contracts over $250,000 and Consulting Services over $50,000)


Products/Services Details Ward Recom-mended Sup-plier

Low Bid

Objec-tions

No. of Bids Rec’d




1 Nutrition Services Department and schools

Milk and Dairy Products MCS10-166P

N/A Agropur a Division of Natrel

Yes No 3 $480,000 August 1, 2010/ July 31,2014

Nutrition Ser-vices & PDS

2 All Schools

AS10-185P Resource Mate-rials Vendors of Record See additional information p. 783

N/A

Another Story Book-shop EDU Refer-ence Cheneliere Education Oxford Uni-versity Press Chapters / Indigo

Yes No 43

$200,000 $180,000 $140,000 $300,000 $250,000

September, 2010/ August, 2013

PDS & Library Services staff






Low Bid

Objec-tions

No. of Bids Rec’d




Wintergreen Learning McGraw-Hill Ryerson Pearson Edu-cation Book Swap Nelson Edu-cation Perma-Bound Canada Saunders Books Whitehots Inc. S&B Books Ltd Tinlids Ontario Li-brary

$250,000 $950,000 $1,500,000 $1,000,000 $2,500,000 $100,000 $240,000 $90,000 $200,000 $200,000 $90,000

3 Special Education

Special Education (Ministry Funded) Vendors of Record See additional information p. 784

N/A/

Bridges High Tech Communica-tion HME Ltd

N/A N/A N/A

$200,000 $130,000 $400,000

September, 2010/ August, 2012

Spec Ed staff






Low Bid

Objec-tions

No. of Bids Rec’d




Microcom-puter Science Oti-con/Phonic Ear Phonak Can-ada Sound Listening Environments Supportive Hearing Toronto Or-thopedic Learn Style Supreme Software

$700,000 $150,000 $300,000 $200,000 $150,000 $100,000 $160,000 $500,000

Anti Virus Software License Renewal

The current license contract with Gen-X Corp for McAfee Anti Virus software expired June 29, 2010.

McAfee Anti Virus software is installed on all Intel desktop and laptop computers that are connected to the TDSB Network servers includ-ing the Exchange Server which provides services for Outlook E-mail. The following McAfee licenses are required for renewal and/or pur-chase:

Student Use - for classroom workstations; Groupshield – for the Exchange Server;




Anti Virus – for administrative workstations, and; Platinum Support.

Purchasing staff issued a Request for Tender for these products and received responses from the following vendors:

TigerDirect XWave Dell The Herjavec Group Information Systems Architecture Microset Systems Inc.

The following bids were disqualified:

TigerDirect – bid on incorrect product XWave – did not bid on correct quantity Dell – did not bid on required products, as specified

Of the three remaining bids, the pricing is as follows:

Information Systems Architecture $104,415.92 Microset Systems Inc. $105,069.00 The Herjavec Group $108,195.00

The evaluation process was based on the total cost of the entire product list. As a result, it is recommended that a contract be awarded to the lowest overall bidder, Information Systems Architecture, for the licensing of the required McAfee Anti Virus products. The $104,415.92 licence fee has been budgeted for by IT Services.




Enterprise Student Success Dashboard

The Director’s Office set out a strategic goal in the School Effectiveness Program where decisions supporting the improvement of student success would be data-driven.

An objective was established in the Business Improvement Plan to build a student dashboard to funnel all the key performance indicators and informational reporting to each school to support the annual Student Improvement Planning process.

The project began in May 2010. A planning phase was developed and approved where the requirements were documented and an architec-tural assessment was completed to evaluate and recommend a solution.

A current consortium comprised of 20 school boards, known as NOEL York Collaboration (Northern Ontario Education Leaders) and York Region District School Board, have developed a solution that can be purchased by TDSB for $85,000, including implementation assistance.

Benefits of purchasing a prebuilt system from NYC include the following:

Proven solution that is currently used by 20 school boards; Provincial collaboration, strategic value in standardization; Quick implementation (approximately three months); Meets, or can easily be modified to meet 75% of identified business needs; Well documented and disciplined development; Least expensive project cost solution, approximately $50,000 less than enhancing existing data warehouse; Less risk for project failure or cost overrun; The project sponsor and funder is the Deputy Director, Academic.

Fast ForWord Language Software

In October, 2009, the Board received a report from the Special Education Advisory Committee advising of a three-year study of the Fast ForWord and Empower software programs for implementation in communications programs for junior students with learning disabilities, who have a communication exceptionality and average cognitive intelligence.

The Fast ForWord programs are a family of reading intervention software products that build learning capacity by applying neuroscience principles to strengthen cognitive skills. Through the development of improved neuro-cognitive skills, these products create fast, effective,




and enduring results that improve users’ reading and learning abilities. In the TDSB, these programs will be used with students identified with a learning disability.

A wide variety of students who are struggling with reading, language, and learning problems have benefitted from using the Fast ForWord products, including children in special education populations, English language learners, and students at all grade levels. Research on the Fast ForWord programs claim that students can achieve a 1- to 2-year gain in reading skills in 8 to 12 weeks with the program.

Currently, there are over 135 efficacy studies based on data from more than 28,000 students at more than 400 schools demonstrating the positive impact of Fast ForWord products. Over 1 million students have used the Fast ForWord programs and this includes 4400 schools in 42 countries.

Scientific Learning is the creator, developer (in 1997) and sole proprietor of the Fast ForWord product line. It is one of the most researched and well documented programs of its kind, and it is for that reason that the Special Education Advisory Committee gained approval from the Board for its implementation at the TDSB.

The cost of $64, 780 plus HST will be funded through the Directors Office and Special Education.

Resource Materials

In fiscal 2010, the Board spent approximately $8 million in text books and library materials.

In the past, vendors of record have been established to allow schools and Library Services staff to access required titles through the Board’s electronic purchasing system. These contracts will expire in September.

Purchasing staff issued Request for Proposal (RFP) AS10-185P to 74 firms and received 43 responses. Also, the RFP was advertised on two electronic bulletin boards, MERX and Biddingo, to facilitate broader market access.

The criteria for award included the following:

discount structure shipping terms access to on-line catalogues minimum order policy return policy prompt payment discounts



o


C ntract Awards [1642]

Canadian content proof of authorized distributorship in Canada. While many of the purchases are in accordance with prescribed Ministry guidelines, other purchases are at the discretion of the individual schools.

Special Education Resources

The Special Education department oversees the Special Equipment Amount claims process that provides Ministry funded equipment and other resources to the Board’s neediest students.

Vendors of record for specialized students are required to ensure that required equipment and other resources, tailored to the individual needs of students, are available on a timely basis. Products are highly specialized items and can only be provided by the vendors who are listed in the report. Many of the items are ordered for specific individual students and must be customized for the students—a service which these vendors offer. Items may include helmets, wheelchairs, leg braces, Braille transcription devices, etc. Vendors who are used in these situations are Bridges, HME Limited, Toronto Orthopedic, and MicroComputer Science.

In other situations, the vendor such as Supreme Software is the distributor who represents the specific software that is required. In keeping with Ministry of Education documents, “Education for All” and “Learning for All,” the Special Education department assessed a number of programs that provided voice to text and text to voice capabilities. The purpose was to find a satisfactory and economical product that could be installed on all Board computers so that every student could access and benefit from these capabilities. The product that met the criteria was Read and Write Gold and the vendor that supplied it in Canada is Supreme Software. Finally, Learn Style is the training company who has the specific knowledge required to train staff on “Read and Write Gold.”

Phonak Canada Sound, Listening Environments, Supportive Hearing, Oticon/Phonic Ear and High Tech communications are distributors of equipments for students who are deaf/hard of hearing. These are the only vendors who can provide the specific and highly specialized pieces of equipment that are needed by the students.

All of these vendors have provided the service for SEA and understand the timelines and guidelines from the Ministry so that we meet the requirements necessary for reporting purposes and provide the specialized and customized equipment needed for our students with special needs.



Operations and Facilities Management Committee (Special Meeting), Report No. 17, July 28, 2010


Operations and Facilities Management Committee (Special Meeting)

Report No. 17, July 28, 2010

A special meeting of the Operations and Facilities Management Committee convened on Wednesday, July 28, 2010, from 12 to 12:10 p.m., in the Executive Meeting Room, Fifth Floor, 5050 Yonge Street, Toronto, Ontario, with Gary Crawford presiding.

The following members were present: Trustees Gary Crawford (Chair), Gerri Gershon, Howard Goodman and Soo Wong. Regrets were received from Trustee Shaun Chen. Trustees Gershon, Goodman and Wong participated by electronic means.

The Committee decided to report and recommend as follows:

Part A: Committee Recommendations

No matters to report

Part B: Information Only

1. Contract Awards, Facility Services

The Committee considered a staff report (see page 787) presenting contract awards.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other

On a motion of Trustee Gershon, the Operations and Facilities Management Committee received the contracts on Chart A and, in accordance with the Board’s Policy P017, Purchasing1, ap-proved the contracts on Charts B and C.

1 The policy allows for the appropriate standing committee to approve contracts during the months when no Regular Board meeting is scheduled.


Operations and Facilities Management Committee (Special Meeting), Report No. 17, July 28, 2010


Part C: Ongoing Matters


Gary Crawford Chair of the Committee

Received September 7, 2010 (see page 761)


Operations and Facilities Management Committee (Special Meeting), Report No. 17, July 28, 2010 Contract Awards

Contract Awards

As presented to the Operations and Facilities Management Committee on July 28, 2010 (see page 785).

In accordance with the Board's policy P017, Purchasing, the attached charts present con-tracts for receipt or approval, as appropriate.

Contracts related to the Board’s Facility Services function are presented separately to the Operations and Facilities Management Committee.

The recommended suppliers and the term of each contract are shown in the attached charts. Chart 1 outlines contract awards provided for information, Chart 2 outlines con-tracts requiring Board approval. The amounts shown are based on the estimated annual consumption unless indicated otherwise. Actual amounts depend on the volume of prod-ucts/services actually used during the term of the contract.

Funding sources are identified for each award listed.

The Process

Purchasing and Distribution Services, where possible, invited bids from a minimum of three firms. Requirements expected to exceed $100,000 were also posted on two elec-tronic bulletin boards (Merx and BiddinGo) to facilitate broader public access.

The lowest cost bid is accepted where quality, functional, safety, environmental and other requirements are met. Every effort is made to include input from the users in the devel-opment of specifications and the evaluation process. Copies of all bids received and de-tailed information regarding all recommended awards are available in the Purchasing and Distribution Services department.




Chart 1: Contract Awards Provided for Information (contracts over $50,000 and up to $175,000)


Products/Services Details Ward

Recommended Supplier

Low Bid

Objec-tions

No. of Bids Rec’d




Funding Source

ROOFING

Facility Services

Partial Roof Replacement at Bell-mere Jr. PS, Areas B, B1 CN10-203Q. Roof is leaking and be-yond repair. Roof is not a good candidate for photovoltaic system due to limited area available for system.

19 Triumph Alumi-num and Sheet Metal Inc.

Yes No 5 $52,277 July 2010/ August 31, 2010

Facility Ser-vices

Good Places to Learn

Facility Services

Partial Roof Replacement at Deer Park JPS, roof area (G). CN10-212Q. Existing roof at north side of the building is leaking. The roof is 35 years old and any repair was unsuccessful. Roof is suitable for Solar panels installation; fur-ther investigation is required due to existence of high rise building close to the school.

11 Top-Line Roof-ing & Sheet Metal Inc.

Yes No 6 $69,455 July 2010/ July 29, 2010

Facility Ser-vices


Facility Services

Partial Roof Replacement at For-est Hill C.I. Areas I,H,FH1 STM10-216Q. Existing roof at east side of the building is leaking. The roof is 35 years old and any repair was unsuccessful. This is a low roof shaded by higher build-ing. Roof structure may be suit-able for PV installation if addi-tional framing is provided.

11 Crawford Roof-ing


Facility Ser-vices

Capital Pool Rehabilita-tion Grand and Good Places to Learn

BUILDING AUTOMATION SYSTEMS

Facility Services

EES Group 1 BAS Measures at Lord Dufferin Jr. & Sr. P.S. STM10-208T & STM10-209T BAS upgrade of the old inefficient BAS as part of an Energy Conser-vation Project to reduce energy

14 TAC Controls Yes No 2 BAS 5 Mech

$152,135 July 2010/ Nov.19,2010

Facility Ser-vices

Capital En-ergy Efficient Schools







Low Bid

Objec-tions

No. of Bids Rec’d




Funding Source

consumption at the facility

Facility Services

EES Group 1 BAS Measures at Market Lane P.S. STM10-208T & STM10-209T BAS upgrade of the old inefficient BAS as part of an Energy Conservation Project to reduce energy consumption at the facility


$54,120 July 2010/ Dec.3, 2010

Facility Ser-vices


Facility Services

EES Group 1 BAS Measures at Port Royal P.S. STM10-208T & STM10-209T BAS upgrade of the old inefficient BAS as part of an Energy Conservation Project to reduce energy consumption at the facility


$215,320 July 2010/ Nov.26,2010

Facility Ser-vices


OTHER

Facility Services

New Computer-Robotics Class-room at East York C.I. STM10-204Q Expansion of Curriculum Programming

16 Classic Construc-tion

Yes No 3 $119,000 July 2010/ September 1 2010

Facility Ser-vices

Revitaliza-tion Program (SFRMP-Capital)

Facility Services

Alteration For New Childcare Centre at Ryerson CS Jr. & SR. CN10-205Q New Childcare is required for community.

10 Inter-All Ltd. Yes No 6 $80,000 June 2010/ August 23, 2010

Facility Ser-vices

Site-Funded and Good Places to Learn

Facility Services Upgrade/Renew Foundation Wall at Forest Hill PS. CN10-138Q Foundation wall leaking.

11 Inter-All Ltd. Yes No 4 $62,500 March 2010/ August 20, 2010

Facility Ser-vices


Facility Services

Integrated PA System Replace-ment at Palmerston Avenue Jr. P.S. STM10-170T PA System is constantly failing and beyond repair

10 Ontario Electrical Construction Company

Yes No 3 $130,600 June 2010/ August 31, 2010

Facility Ser-vices


Facility Services

General Office Alteration at Har-bord C.I. STM10-213Q Alteration is required to open access and direct communication between principal and vice principal office

10 Inter-All Ltd. Yes No 8 $85,000 July 2010/August 23, 2010

Facility Ser-vices

Site-Funded and Good Places to Learn







Low Bid

Objec-tions

No. of Bids Rec’d




Funding Source

and improve safety and confiden-tiality of the office area

Facility Services

Miscellaneous and Emergency Heating (Gas & Oil) Repairs as required – CN09-156Q These Contractors of Record can be accessed when our in-house trades staff cannot respond.

N/A

Gorbern Mechanical Contractors Ltd. John McKenzie Plumbing &

Yes No 5 $80,000 July 2010/ July 2012

Facility Ser-vices

Operations

Facility Services

Site improvement at Highland Heights JPS. Replacing existing play structure with new, repaving, regrading to provide a safe play area for students and upgrade the school yard.

20 West Metro Con-tracting Inc.

Yes No 6 $247,848 July 9, 2010/ August 20, 2010

Facility Ser-vices


Facility Services

Minor renovations at Sheppard Africentric School. To accommo-date adding an additional kinder-garten classroom to the Africentric Alternative School Program, Sheppard PS room 102 class is being moved to Room 205. Room 102 will be a new Africentric Alternative School Program Kin-dergarten classroom. The Africen-tric Alternative school Library will be moved from room 205 to the main Sheppard PS Library. Renovations are required in room 102, 205 and the library to ac-commodate this new Kindergarten classroom.

5 Centrum Renova-tion

Yes No 5 $87,823 July 19, 2010/ September 3, 2010

Facility Ser-vices

Revitaliza-tion Program (SFRMP-Capital)

Facility Services Asphalt replacement due to unsafe asphalt in play area at Forest Hill P.S.

11 Nortown Paving & Contracting

Yes No 2 $ 117,975 August 2, 2010 / Sep-tember 4, 2010

Facility Ser-vices


Facility Services Replacement of asphalt due to safety concerns at Blacksmith P.S.

4 C. Perrotta and Sons Paving Lim-ited


Facility Ser-vices


Facility Services Water damage repair at Cornell Jr PS.

22 Centrum Renova-tion


Facility Ser-vices








Low Bid

Objec-tions

No. of Bids Rec’d




Funding Source

The work is due to a ½” cold wa-ter pipe connected to a sink on second floor burst on the weekend of July 10, 2010 causing damage to flooring, ceiling, mechanical insulations etc. in 10 classrooms, teacher office & storage room.

Facility Services Improve safety of the site at Eglin-ton Jr. P.S.

11 C. Perrotta and Sons Paving Lim-ited


Facility Ser-vices


Facility Services

Reconstruction of office area after fire at Cedarbrae CI – Main office damaged by fire and a new PA system is required

19 Baldwin Sound Systems

N/A No 11 $67,211 July 26, 2010/ August 15, 2010

Facility Ser-vices

Funded by Insurance

Facility Services

Repair of Concrete Beam at John McCrae Sr. Public School STM10-222Q Repair several concrete beams have evidence of cracking at their bearings

19 Greco Construc-tion


Facility Ser-vices


1 Existing system is Bogen and the only licensed dealer is Baldwin Sound Systems.

Chart 2: Contracts Requiring Board Approval (contracts over $250,000 and Consulting Services over $50,000)



Low Bid




Customer Involvement

Funding Source

BUILDING AUTOMATION SYSTEMS

Facility Services EES Group 1 BAS Measures at West Hill C.I. STM10-208T & STM10-209T BAS upgrade of the


$274,500 July 2010/ Feb.25 2011

Facility Ser-vices







Low Bid




Customer Involvement

Funding Source

old inefficient BAS as part of an Energy Conservation Project to reduce energy consumption at the facility

Facility Services

EES Group 1 BAS Measures at Riverdale C.I. STM10-208T & STM10-209T BAS upgrade of the old inefficient BAS as part of an Energy Conservation Project to reduce energy consumption at the facility


$443,190 July 2010/ Feb.15,2011

Facility Ser-vices


OTHER

Facility Services

Reconstruction of office area after fire at Cedarbrae CI – Main office and guidance area damaged by fire.

19 Dole Contracting Inc.

Yes No 7 $371,300 July 2010/ September 24, 2010

Facility Ser-vices

Funded by Insurance

Chart 3: Facilities Contracts Requiring Board Approval (over $500,000 and Consulting Services over $50,000)



Low Bid

Objec-tions

No. of Bids Rec’d




Funding Source

Facility Services

Installation of floor cover-ings at various locations as required CN10-192T. These contracts are in place to establish vendors of record when replacement of floor-ing is required throughout the Board.

Babiak Floor Coverings Limited Duguid Floor-ing Ltd.

Yes No 2 $1,200,000 July 2010/ July 2013

Facility Ser-vices

Site Funded (schools), Health & Safety and Facilities Op-erations





Summary of Select Facilities Contracts

(September 1, 2009 to July 28, 2010)

Project Classification

Total Expendi-tures

For this Report

Total Number of Projects for this

Report

Total Num-ber of Pro-

jects 2009/10 to date

Total 2009/10 Contract

Awards Re-ported to Date

Total Number of Projects

2008/09

Total 2008/09 Contract Awards

Boilers $0 0 2 $669,900 4 $3,777,220

Roofing $215,632 3 17 $2.028,644 25 $3,027,096

Building Automation Sys-tems (BAS)

$1,139,632 5 8 $1,432,720 13 $1,571,238

Heating Ventilation Air Conditioning (HVAC)

$0 0 1 $130,000 11 $2,434,932

Swimming Pools $0 0 28 $8,442,356 1 $105,000

Ministry Grant – Primary Class Size Cap

$0 0 0 0 0 $0

TOTAL $1,354,897 8 56 $13,064,760 54 $10,915,486



Audit Committee, Report No. 6, September 7, 2010

Audit Committee

Report No. 6, September 7, 2010

A meeting of the Audit Committee convened on Tuesday, September 7, 2010, from 3:40 to 4:15 p.m., in the Executive Meeting Room, Fifth Floor, 5050 Yonge Street, Toronto, On-tario, with James Pasternak chairing.

The following committee members were present: Trustees John Campbell, James Paster-nak and Soo Wong. Also present were Student Trustees Zane Schwartz and Jenny Wil-liams. Trustee Campbell participated by electronic means.



1. Deloitte Engagement Letter and Audit Plan for the 2009-10 Financial Statements

The Committee considered a report from staff (see page 795) presenting the engagement letter and audit plan for the 2009-10 financial statements.

On motion of Trustee Wong the Audit Committee received the audit plan for the 2009-10 financial statements and RECOMMENDS that the engagement letter from the auditors, as presented, be approved.


2. Status Update on Ministry of Education’s Requirements for the Estab-lishment of an Audit Committee and an Update on the Ministry’s Re-gional Internal Audit Function

The Committee heard an oral update from staff on the Ministry of Education’s initiative re the establishment of an Audit Committee and the Ministry’s regional internal audit func-tion.



James Pasternak Committee Chair

Adopted September 7, 2010 (see page 762)



Audit Committee, Report No. 6, September 7, 2010 Deloitte Engagement Letter and Audit Plan for the 2009-10 Financial Statements

Deloitte Engagement Letter and Audit Plan for the 2009-10 Financial Statements

As presented to the Audit Committee on September 7, 2010 (see page 794).



Planning and Priorities Committee, Report No. 17 (Part 3), June 21, 2010

Planning and Priorities Committee

Report No. 17 (Part 3), June 21, 2010

A meeting of the Planning and Priorities Committee convened on Monday, June 21, 2010, from 5:15 to 9:50 p.m., in the Boardroom, 5050 Yonge Street, Toronto, Ontario, with Bruce Davis presiding.

The following committee members were present: Trustees Bruce Davis, Nadia Bello, John Campbell, Sheila Cary-Meagher, Michael Coteau, Gary Crawford, Howard Goodman and Maria Rodrigues. Regrets were received from Trustees Chris Bolton, Mari Rutka and Sheila Ward. Also present were Trustees Irene Atkinson, Shaun Chen, Gerri Gershon, Scott Harrison, Chris Tonks and Soo Wong. Trustees Bello, Chen, Coteau and Wong par-ticipated by electronic means. Trustee Crawford participated by electronic means for part of the meeting and for part in person.



1. Building for Tomorrow: Five-year Capital Building Program [1633]

The matter was considered on June 23, 2010.

2. Surplus Declaration: West Toronto Collegiate Institute [1630]


3. Surplus Declaration: Timothy Eaton Business and Technical Institute [1632]


4. Full Market Price for Surplus Property (amended by the Board)

At the Committee meeting, the matter was moved by Trustee Goodman, then the meeting resolved into private session to discuss further. Quorum was lost and the meeting ad-journed while in private session.

The Committee did not complete consideration of the matter, and therefore referred it without recommendation.

The Board decided (see page 762):



Planning and Priorities Committee, Report No. 17 (Part 3), June 21, 2010


Whereas, the mission statement of the Toronto Lands Corporation commits it to improving the equality of education for students in TDSB schools by maximizing value to the TDSB through professional management and/or sale of properties that are no longer required by the school board; and

Whereas, based on the current funding realities, trustees find themselves having to choose between:

selling or leasing properties; being unable to properly upgrade and maintain schools;

Whereas, if policies are not established to ensure that the Board is paid full market value for surplus properties, it won't be able to pay for many of the building improvements and repairs that would benefit its students;


(a) That the Director include an estimate provided by the Toronto Lands Corporation of the fair market value of the property based on its highest and best use in every report recommending that the Board declare a property surplus to the needs of the Board;

(b) That the Director and Toronto Lands Corporation ensure that no surplus Board property be sold at a price lower than "the fair market value for the highest and best use" arrived at using professional appraisals obtained by Toronto Lands Corporation, unless explicit direction is given by the Board to accept a lower price;

(c) That a communication be sent to the Ministry of Education requesting a review and upgrade of the calculation used to determine the value of properties and buildings that are offered to coterminous school boards and other institutions


Part B matters were considered June 23, 2010.


Part C matters were considered June 23, 2010.

Bruce Davis Chair of the Committee

Adopted, as amended, September 7, 2010 (see page 762)


Honoraria for Trustees [1646]



In July 2006, Ontario Regulation 357/06, Honoraria for Board Members approved, requir-ing school boards to act upon the new legislation. In June, 2010 there were two policy amendments made to the Regulation:

1. The previous requirement to establish a Citizens’ Advisory Committee was revoked. Boards are no longer required to establish and consult with a citizens’ advisory com-mittee prior to establishing their honorarium policy.

2. The date by which boards are required to establish their honorarium policy was changed from October 31 to October 15 in the year a term of office begins. This change ensures the policy is in place prior to the election of the new board members on October 25, 2010.

The components of the honorarium to calculate the amount of entitlement are essentially the same as the previous determination. The policy re honoraria for trustees (see below) provides the details of the calculation to arrive at the new honoraria for the period Decem-ber 1, 2010 to November 30, 2011 and the basis of calculation for the balance of the new term of office.

The results of the calculation are as follows and are compared to the existing amounts that trustees are entitled to.

Honorarium Existing from Dec. 1/10 Honorarium to Nov. 30/11

1. Base amount $ 5,900.00 $ 5,900.00 2. Enrolment amount $20,093.00 $18,965.72

Total $25,993.00 $24,865.72 The Attendance amount of $50 per meeting has not changed. The Distance amount does not apply to the TDSB as was the case previously.

The enrolment amount is based on what was reported in the 2009-10 Estimates in accor-dance with the Regulation.

The Chair will be entitled to an additional $10,000 and the Vice-Chair an additional $5,000 per year. This has not changed from the previous entitlement.

The Ontario Public School Boards’ Association (OPSBA) sent a communication to all trustees dated August 10, 2010 that includes a letter to the Minister of Education advising that OPSBA intends to review the determination of the trustee honorarium to establish a




more appropriate recommended basis for its determination. A copy of the letter to the Min-ister is attached1.

The approved trustee honorarium will be effective from December 1, 2010.

Provision for the cost is included in the Board approved budget for the 2010/11 fiscal year.

Policy (adopted by the Board, see page 763)

TITLE Honoraria for Trustees

OBJECTIVE

To establish the components and calculation of honoraria for trustees for the term of office December 1, 2010 to November 30, 2014 (the “Term”), in accordance with section 4(1) of O. Reg. 357/06, Honoraria for Board Members (the “Regulation”).

POLICY

The components of the honoraria for trustees for the Term shall be a) a base amount and b) an enrolment amount.

a) Base Amount

i) The annual Base amount for the period December 1, 2010 to March 31,

2012 shall be $5,900.00.

ii) On April 1, 2012, the expiration of the Regulation of the Public Sector Compensation Restraint to Protect Public Services Act, 2010, the Regula-tion on Honoraria allows for the application of the change in the Ontario Consumer Price Index from 2006 to 2010 of about 6%, to the Base amount. This will increase the Base amount to $6,260 annualized.

iii) The base amount for the Chair and Vice-Chair in all years of the Term shall

be the amount set out above in respect of the year in question plus an addi-tional $5,000.00 in the case of the Chair and an additional $2,500.00 in the case of the Vice-Chair.

b) Enrolment Amount

i) For each year of the Term, trustees shall receive 100% of the allowable en-

rolment amount permitted by section 6(2) of the Regulation, such amount to be calculated annually.

1 The appendices mentioned in the report will be maintained in Board Services for a limited time


mailto:$@,500.00



ii) The enrolment amount for the Chair and Vice-Chair in all years of the Term

shall be the amount set out above in respect of the year in question plus 100% of the amount permitted by sections 6(3) and(4) of the Regulation, re-spectively. This is expected to generate an additional $5,000.00 in the case of the Chair and an additional $2,500.00 in the case of the Vice-Chair.

c) 2010-2011 Honoraria

The honoraria for trustees for the one-year period commencing December 1, 2010 is as follows:

Honorarium

1. Base amount $ 5,900.00 2. Enrolment amount(*) $18,965.72

Total $24,865.72

*The enrolment amount is based on what was reported in the 2009-2010 Estimates in accordance with sections 6(2) and 9 of the Regulation.

This honorarium shall be increased for the Chair and Vice-Chair in the manner de-scribed above.

It should be noted that in accordance with section 4(2) and 4(3) of the Regulation:

1. The board may, at any time, change its policy under subsection (1) such that a component is not paid for a year, the amount of a component to be paid is low-ered for a year, or the percentage to be applied in cal-culating the enrolment amount limit is lowered for a year.

2. If the board changes its policy for a year under sub-section (2), it may restore the original policy made under subsection (1) at any time before the end of the period to which the policy applies.

SPECIFIC DIRECTIVES

This section may be used to establish outside parameters for executive action, to set minimum or maximum ranges, and to attach specific conditions and exceptions to the policy.

At least one Specific Directive should relate to the responsibility of the Director, i.e. “The Director is authorized to issue operational procedures to implement this policy.”


mailto:$@,500.00




REFERENCE DOCUMENT

O. Reg. 357/06, Honoraria for Board Members




Swimming Pools: Establishment of Subcommittee and Discussion

With the City re Leasing


The Pools Governance Committee proposes a two-tier model for the ongoing governance of the 31 school pools. A new subcommittee of the TLC would be created (referred to as “Swim Toronto”) and be responsible for management of the pools on a system-wide basis, working closely with the TDSB and the Aquatic Working Group. Local communities would be responsible for managing individual pools, led by the Pool Captain and with the support of Swim Toronto staff.

Excerpt from the Pools Governance Committee Report

Roles and responsibilities associated with this recommended Governance Model are as fol-lows:

The Toronto District School Board

The TDSB is the owner and operator of the 31 pools discussed in this report. It will be

responsible for facilitating the permitting of the pools as well as implementing the capital repairs and ongoing maintenance of them. The TDSB will continue to provide base oper-ating funding for the pools.

The Toronto Lands Corporation

The Toronto Lands Corporation is responsible for providing long-term community pro-gramming and financial sustainability of the pools. It will report to the TDSB and the Province’s Ministry of Health Promotion on the infrastructure renewal agreement. The TLC will also approve an annual budget for the pools and manage the Swim Toronto Fund, which is the charity donation mechanism established by the Toronto Community Founda-tion. Finally, the TLC will retain the necessary staff support responsible for pools. The TLC will continue to increase funding to cover the incremental costs of the pools.

Swim Toronto (Subcommittee of TLC)

The Pools Governance Committee has proposed a two-tiered model for the management of the 31 school pools. The recommended model includes a community Board that acts as a subcommittee of the TLC (referred to as “Swim Toronto”). Swim Toronto will:

(i) develop policies that will help sustain the pools over time, including a sponsor-ship policy and plan, a permitting strategy, and a fundraising strategy and pol-icy;

(ii) coordinate the Aquatics Working Group;




(iii) liaise with the TDSB administrative, programming and maintenance staff;

(iv) oversee and monitor capital repairs;

(v) set the annual budget for pools which will be approved by the TLC and the TDSB;

(vi) monitor permit revenues;

(vii) identify sustainable sources of funding; and

(viii) support local pool committees.

It will also work with the TDSB to conduct a review of the square footage funding policy for pools, and it will place an emphasis on increasing programming to increase permit revenues. Swim Toronto will work with the TDSB to deliver semi-annual information meetings to all key pool-related TDSB staff (including Principals and Superintendents) to discuss pool-specific matters.

TDSB Staff (Superintendents/Principals/Family (of schools) Team Lead-ers/Caretakers/Permit Office)

The Toronto District School Board staff play a key role in the management of pools. TDSB staff members will need to be key partners with the community in developing a cus-tomer service approach to the operation of the pools. TDSB permit staff will need to work with Swim Toronto to streamline the process and provide regular permit updates to the TLC.

The Aquatic Working Group

The Aquatic Working Group is an advisory body to Swim Toronto and is comprised of various swimming advocates including parents, swim clubs, swim schools, School Coun-cils, pool captains, YMCA, Canadian Tire Foundation, TDSB and City of Toronto staff, TDSB trustees, City Councilors and Principals. It will provide support as requested by Swim Toronto.

The AWG should continue to meet a minimum of twice a year to advise and address pool-related issues and provide feedback and advice on deliverables including annual budget, sponsorship and fundraising strategies. The AWG will continue to seek pool-specific fund-ing as well as system-wide philanthropic donations and corporate sponsorship. They will also provide feedback and advice to Swim Toronto on local pool issues. The AWG will also review the permit policy and provide continued support to local pools.

Pool Captains and Local Players

Pool Captains are volunteers charged with liaising with the Aquatics Working Group and the Swim Toronto Staff Resource Person(s). They will be the key contact with schools, and will work at establishing and developing relationships with pool permit holders. They





will also establish and maintain local capacity to support the pool. This capacity could come in a number of different forms (e.g. through the local School Council, through a local community group(s), through the establishment of a pool committee, etc.), however the key players are likely to include school principals, permit holders, parents, swim schools and clubs and community activists.

These players will work with the Pool Captain on a pool-specific basis to increase pool us-age, find potential permit holders, develop aquatic programming, fundraise, increase local awareness of the pool and create and sustain partnerships with key community stake-holders. They will also identify and resolve local issues related to pool management and use. Where a local resolution is not possible, the pool captain will engage the Swim To-ronto staff resource to assist.

Swim Toronto Staff Resource(s)

The role of the Swim Toronto Staff Resource(s) is crucial to the success of the recom-mended model. The need for this resource has been identified by the TLC and is included in its 2010-2011 approved budget. This staff person will develop templates for decision-making to assist local solutions. They will resolve pool-specific conflicts, negotiate scheduling conflicts and troubleshoot issues. He/she will also provide the supports needed to increase demand for permit hours and build and support programming development by collaborating with local groups. Lastly, he/she will identify pool captains and assist them in building the community capacity to support the pool. He/she will assist pool captains in resolving complaints, provide general support and work with the permit office at the TDSB.

This resource will also provide staff support to the AWG to set meeting dates and agendas, write meeting notes and follow up on the issues raised.



Program and School Services Committee, Report No. 12 (Part 2), May 5, 2010

Program and School Services Committee

Report No. 12 (Part 2), May 5, 2010

A meeting of the Program and School Services Committee convened on Wednesday, May 5, 2010, from 6:30 to 11:40 p.m., in Committee Room A, 5050 Yonge Street, Toronto, On-tario, with Michael Coteau chairing.

Committee members present: Trustees Michael Coteau (Chair), John Campbell, Cathy Dandy, Josh Matlow and Maria Rodrigues. Also present were Trustees Chris Bolton, Sheila Cary-Meagher and Soo Wong .



1. Programs, Strategies and Re-engagement Opportunities for 18- to 20-Year-Olds [1585] (received by the Board)

The Committee considered a staff report (see page 814) providing information on pro-grams that are provided for 18- to 20-year-olds which was requested by the Board on April 14, 2010.

Committee’s recommendation or action regarding the staff recommendation:

Concur Refer Amend Postpone consideration (defer) Disregard Other (refer without recommendation)

On motion of Trustee Matlow, the Program and School Services Committee decided to refer the matter without recommendation.

At the Committee meeting, Trustee Campbell moved staff’s recommendation to receive the report.

Also at the Committee meeting, Trustee Bolton moved the following before the meeting decided to refer the matter without recommendation:

That an 18- to 20-year-old who has completed secondary school and wishes to take up to three credits be permitted to enroll at EdVance or like programs.

The Board decided to receive the matter (see page 765).

2. Parent Surveys

The matter was considered on May 26, 2010.



Program and School Services Committee, Report No. 12 (Part 2), May 5, 2010


3. Support for Adult Students and the Toronto Adult Student Association


4. Stop-Gap Lighthouse Program at Northern Secondary School (received by the Board)

On motion of Trustee Matlow, the Program and School Services Committee recommended that the Director present a report to the Program and School Services Committee in June 2010 with recommendations on piloting the Stop-Gap Lighthouse program at Northern Secondary School for the 2010-11 school year.

The Board decided to receive the matter (see page 765).


5. Delegations

Part B matters were received May 26, 2010.


Part C matters were received May 26, 2010.

Josh Matlow, chair pro tem Chair of the Committee

Received September 7, 2010 (see page 765)


Program and School Services Committee, Report No. 12 (Part 2), May 5, 2010 Programs, Strategies and Re-engagement Opportunities for 18- to 20-Year-Olds [1585]

Programs, Strategies and Re-engagement Opportunities for 18- to 20-Year Olds [1585]

As presented to the Program and School Services Committee on May 5, 2010 (see page 812).

At the Board meeting held on April 14, 2010, staff undertook to present a report in May 2010 on programs that are provided for 18- to 20-year-olds.

The purpose of the report is to summarize the breadth of programs, strategies and re-engagement opportunities beyond the regular curriculum for 18- to 20-year-olds in the Board.

Beyond the regular curriculum, the Board offers a breadth of programs, strategies and re-engagement opportunities to help students succeed. A major Board commitment is to meet the needs of eligible students under the age of 21 at their home school. This includes stu-dents who are attempting to re-engage between the ages of 18 and 21.

There are more than 10,000 students between the ages of 18 and 21 currently enrolled in the system. The vast majority of these students attend their local home school. There are many strategies available to these students at their local home school. The school is also able to reach out to many programs beyond the walls of the school to assist students both at risk of not remaining in school or attempting to re-engage with the system. The home school is integral in helping to make these connections in working with each student.

The following programs and strategies are available to students, including 18- to 20-year-olds:

Access to information on the Board’s web site: www.tdsb.on.ca/programs/guidance Newcomer Reception Centres that assist newcomers find the secondary school that is

most appropriate for their needs; Prior Learning Assessment and Recognition process that allows students to demon-

strate that they have acquired the knowledge and skills outside of school and students may “challenge” a credit that is offered in the Board;

Credit recovery and credit rescue programs that allow students to repeat only the parts of the course which were not passed;

Student Success staffing to monitor and track student achievement and provide focused interventions;

Connecting students to programs with post-secondary institutions, Co-operative Educa-tion, workplace opportunities, and apprenticeship through extensive partnership net-works;

Facilitating student participation in other Board offerings such as EdVance; Connecting students with dual credit college opportunities.

In addition, the Focus on Success Program for 2010-11 will provide support for students who exhibit ongoing behavioural concerns that result in significant difficulties adjusting


http://www.tdsb.on.ca/programs/guidance



emotionally and/or academically in school. This program will offer students an alternative environment for both social-emotional and academic needs and the opportunity to learn important skills and strategies for success in school and their community.

Each of these programs and strategies are aimed at providing students with an educational experience suited to their learning styles and preferences. The Secondary Placement Centre assists students in finding these pathways.

In keeping with the Student Success mandate, the expectation is that schools will continue to offer locally developed compulsory courses, expand workplace and co-op offerings and advocate, on a personal level, for students until they find themselves in the programs that meet their needs and preferences.

As students have the right to attend the schools in their designated attendance areas as a first priority, it remains the responsibility of the home school to provide learning opportu-nities and supports for all eligible students under the age of 21, who live in their designated attendance areas.

However, students and parents may access schools and programs when space is available, outside the designated attendance area in which they reside provided the student meets the required admission criteria.

The following principles inform program choice and admission practices in the Board:

1. The TDSB values parental and student choice within the education system. 2. Students have the right to attend the schools in their designated attendance areas as a

first priority. 3. Students will be provided with opportunities to access schools and programs outside

the designated attendance area in which they reside when space is available. 4. Students can apply to any alternative/specialized school or program provided they

meet the required admission criteria (subject to space availability). 5. If the alternative/specialized school or program does not fit the student’s needs, the

student is free to return to his/her home school without reapplying through the Op-tional Attendance process.

Below are additional strategies that help students succeed:

Student Success Strategy, Grades 7-12

Student Success is about meeting the individual learning needs of each and every student. This includes understanding their learning style, and maximizing their strengths, abilities and interests.

All regular secondary schools receive a 1.0 FTE allocation or equivalent Student Success teacher, at least 0.5 FTE of which must be timetabled for non-instructional Student Success




duties. These duties include intervention strategies to re-engage early school leavers in-cluding 18- to 20-year-olds.

The Ministry of Education identifies a role for a Student Success teacher in every secon-dary school in order to improve student success. Working together with the Student Suc-cess Team (comprising a principal, a Student Success teacher or teachers, a guidance coun-selor, and other staff) Student Success teachers track the progress of students at risk of not graduating, support schoolwide efforts to improve outcomes for students struggling with the secondary curriculum, re-engage early school leavers, and provide direct support and instruction in order to improve student achievement, retention and transitions.

The expansion of Co-operative Education programs supports students’ success and enables students to apply two (2) compulsory credits to their high school graduation requirements. Co-op may act to enhance classroom learning as well as an alternative learning environ-ment when students become disengaged in the classroom.

The dual-credit program, which may be embedded in Co-op. Ed., allows students to earn high school credits while studying at a local college or apprenticeship training centre. Stu-dents earn secondary school credits as well as a college credits, which initiates the stu-dent’s college transcript.

There is clear evidence from the data on credit accumulation and the recent graduation rate results that the Student Success strategy is working well in schools for students including those 18-20 years of age, in school or re-engaging.

Alternative Learning Environments and Re-engagement Opportunities

In addition to the above programs, the Board offers alternative learning environments and re-engagement opportunities for students 18 to 21 who have previously left school and are looking to re-engage in their education. These include Alternative Schools and Programs, Year Round Schools, Continuous Intake Co-op, Prior Learning Assessment and Recogni-tion, and EdVance.

EdVance is an accelerated credit program for students 18 to 20 who are significantly be-hind in their credit count, returning to complete their Ontario Secondary School Diploma. Students may take three two-hour classes per day over a nine-week period (quadmester). The program has four intake periods and is offered at four sites: Burnhamthorpe Collegiate Adult Learning Centre, City Adult Learning Centre, Yorkdale Adult Learning Centre, and Scarborough Centre for Alternative Studies.

The following is a breakdown of the approximate number of EdVance students served each quadmester: Burnhamthorpe, 300; City Adult, 600; Yorkdale, 180; and Scarborough Cen-tre, 300. Except for Yorkdale, the other locations do not maintain a wait list for EdVance. As long as the student fits the profile and registers before the cut-off date, he or she is ad-mitted. Students who arrive late for the information session prior to each quadmester are given information about the next information session for registration the following quad-





mester. To date, a handful of students could not be accommodated because they arrived too late to register.

Educational Partnerships that support Student Success of 18- to 20-year-olds

The Board has a number of successful educational partnerships that provide opportunities for students to experience college or university now so that they can see themselves in this setting. These opportunities include Steps to University, the Top 20 initiative, Ryerson University Now, and many college activities through the School to College to Work initia-tive. Oftentimes a student does not even envision himself or herself in a post-secondary setting as obstacles such as finance seem too overwhelming. Post-secondary institutions are committed to helping students overcome these perceived obstacles.



Programs, Strategies And Re-engagement Opportunities for 18- to 20-Year-Olds

Program/ Initiative Location Grade(s)Age Group of

Population Served

Total Number of Students 2009-10 (approx.)

Total Num-ber of Stu-dents in the 18- to 20-

Year Category

DUAL CREDITS

Students may attend both high school and college at the same time and earn credits in both. Students’ timetables are adjusted to accommo-date the college courses during the regular school day and trans-portation is covered.

Colleges: Centennial College George Brown Col-lege Humber College Seneca College

TDSB Schools: Don Mills CI George Harvey CI George Vanier SS Westview Centen-nial SS

10-12 15-21 533 214

CO-OPERATIVE EDUCATION These courses allow students to attend school and combine material learned in school with practical experiences in business and industry. Other op-portunities for co-op placements in-clude job shadowing, job twinning and work site visits that enable students to explore the world of work. Co-operative Education Courses may count as compulsory courses.

Bendale BTI 10-12 16-21 50 31

CONTINUOUS INTAKE COOP Students who need a change from regular classes and are able to work may enrol in a full

Districtwide 10-12 17-20 300 275





Population Served



Year Category

time work program and continue to earn credits. A student may start this at any time during the school year. E-LEARNING For students who wish to take a course which is not offered at his/her school or a course does not fit into his/her time-table, many on-line credits are available as part of a students day-school program. The course work may be completed at any time of the day, at home or at school.

Districtwide 10-12 16-18 1003 738

CREDIT RECOVERY If a student has not passed a course and still wishes to earn the credit, he/she may re-peat only the parts which were not passed. Sometimes students earn (recover) a few credits at the same time as well as earning a full credit in General Learn-ing Strategies, or an-other full-credit course.

Districtwide 9-12 14-18 657 401

CREDIT RESCUE Before a course is failed, a student and teacher negotiate what needs to happen differ-ently in class so that a course can be rescued before deciding it is too late to pass.

Districtwide 9-12 14-18





Population Served



Year Category

TRACKING AND MONITORING GR 11, 12, 12+ As per Ministry initia-tive, TDSB is tracking those students in Grade 11, 12, 12+, who are not on track to graduate due to low credit accu-mulation.

Every secondary school

11, 12, 12+

16- 20 15,155 1,692

TOP 20 INITIATIVE This strategy requires the Student Success School teams to track and monitor a group of students by tracking credit accumulation, credit recovery/rescue, course selections, dual credits, involvement in Special High Skills Ma-jor programs, pathway options, etc. The goal is to implement initiatives in addressing group and individual needs to mo-tivate students to reach beyond their own ex-pectations.

27 schools 11-12 16-20 150 60

STEPS TO UNIVERSITY This program provides grade 11-12 students at selected schools with a university credit course while attaining one or more high-school cred-its. Students will re-ceive a University of Toronto Sociology credit after completing

Bloor CI Emery CI George Harvey CI Lakeshore CI Lester B Pearson CI Monarch Park CI North Albion CI Oakwood CI Parkdale CI Western Technical CS

11-12

16-19

300

175





Population Served



Year Category

the course in secondary school and final exami-nation on U of T cam-pus. Because students will have access to the resources at the Univer-sity, they will acquire skills that will serve them in their future educational choices. RYERSON UNIVERSITY NOW (RUN) Through RUN, a uni-versity credit course is offered to marginalized high school students, with the students regis-tering through Continu-ing Education (CE) at Ryerson. As CE stu-dents, RUN students receive a Ryerson stu-dent card and have ac-cess to all of the sup-ports and services available to regular de-gree students. The goal behind offering a uni-versity course to these students is to motivate them to consider post-secondary education as a genuine option by making this level of education familiar, ac-cessible, non-threatening and suc-cessful.

Regent Park Rexdale Lawrence Heights City Adult Learning Centre

11-12

17-20

110

100

SECONDARY PLACEMENT CENTRE The Placement Centre

Bathurst Heights 10-12 18-21 724 344





Population Served



Year Category

helps students find a school that fits their needs. Students are usu-ally between ages of 18-21 unless they were out of school prior to the Learning to 18 leg-islation.

The Centre also helps students from their cur-rent school find a more appropriate placement if they are not meeting with success.

SAFE AND CARING SCHOOLS Secondary Safe and Caring Alternative Pro-grams are located in 16 sites across the TDSB. These programs support secondary students who are experiencing con-duct challenges. Secon-dary students in Safe and Caring Schools Programs have access to non-academic sup-port services through Child and Youth Work-ers/Counsellors, Secon-dary Guidance Counsellors, Social Workers and Psychologists. There are two categories of secondary school sup-port programs: 1. Suspension and

Expulsion Pro-grams: These programs support

16 Sites 9-12 14-20

Suspension/ Expulsion

314 Assessment and

Support 146

Suspension/ Expulsion

51 Assessment and Support

12





Population Served



Year Category

students who are suspended be-tween 6-20 days or expelled from all schools.

2. Assessment and Support Pro-grams: These programs support students who are neither sus-pended nor ex-pelled, but can-not be appropri-ately placed in a regular school environment.

CALC 9-12 18-20 Approx. 600 per quadmester

All

Yorkdale ALC 10-12 18-20 Approx. 180 per quadmester

All

Burnhamthorpe ALC

10-12 18-20 Approx. 300 per quadmester

All

ED VANCE

Allows students (age 18 – 20 with at least 5 credits) to complete a high school diploma in a flexible personal pro-gram in an adult envi-ronment.

SCAS 9-12 18-20 Approx. 300 per quadmester

All

ASE1 11-12 16-20 162 Avondale 9-12 16-20 98 City School 11/12 17-19 147 Contact 9-12 16+ 224 Delphi 9-12 16-20 137 East York 10-12 16-20 118 Inglenook 11-12 16-20 95 Oasis Arts and

Social Change Program

9-10 16+ 130

Triangle Program

9-12

ALTERNATIVE SCHOOLS Our alternative high schools are small schools of choice. Each one is different and suited to different learning styles. Each offers different courses, at different grades. Stu-dents leave their home school if they wish to attend an alternative school and may return

Oasis 9-11





Population Served



Year Category

Skate-board Factory

Overflow Centre 9-10 16-18 89 SEE 9-12 16-20 76 SEED 11-12 17-20 52 SOLE 10-12 16-20 188 Subway 1 9-12 16-21 190 Subway 2 11-12 16-20 87 The Student School 11-12 17-20 153 West End Alterna-tive

10-12 16-20 132

Bathurst Year Round Alternative

9-11 16-18 40

Etobicoke Year Round Alternative

9-11 16-18 59

South East Year Round Alternative

9-11 16-18 89

if the choice does not work out.

North East Year Round Alternative

9-11 16-18 38

Aerospace and Avia-tion Georges Vanier SS

11-12 19

Arts and Culture Oakwood CI R H King Academy Western Tech

11-12

47 32 29

Business Eastern Commerce HS L’Amoreaux CI Scarlett Heights En-trepreneurial Acad-emy

11-12

31

46 99

Construction Agincourt CI/Sir William Osler Central Technical School Thistletown CI

11-12

16

94

26

SPECIALIST HIGH SKILLS MAJORS

Students interested in focusing deeply in the Arts, Business, Con-struction Technology, Horticulture and Land-scaping, Hospitality or Information Communi-cations and Technology may be interested in attending a school which offers a Special-ist High Skills Major (SHSM). There are new SHSM’s being offered at different schools every year. Students focus on a career path that matches their skills and interests. Energy

Yorkdale SS 11-12 10






Population Served



Year Category

Environment Malvern CI SATEC Sir John A Mac-donald

11-12

22 20 28

Health and Wellness David and Mary Thomson

11-12 32

Health and Wellness David and Mary Thomson

11-12

32

Horticulture and Landscaping Bendale BTI Don Mills CI Parkdale CI

11-12

9 16 37

Hospitality and Tourism Central Technical School Danforth C and TI Thistletown CI

11-12

24

35 25

Information Com-munication Tech-nology David and Mary Thomson George Harvey CI Georges Vanier SS Marc Garneau SATEC

11-12

26

95 28 54 42

Manufacturing East York CI Western Tech

11-12

14 23

Transportation Central Technical School Emery CI

11-12

41

30



Health Committee, Report No. 10 (Part 2), May 5, 2010

Health Committee


A meeting of the Health Committee was convened on Wednesday, May 5, 2010, from 4:05 to 5:15 p.m., in Committee Room A, Main Floor, 5050 Yonge Street, Toronto, Ontario, with Soo Wong presiding.

The following members were present: Trustees Soo Wong (Chair), and Maria Rodrigues. Also present was Trustee Chris Bolton. Trustee Rodrigues participated by electronic means.

The following external members were also present: Vincenza Pietropaolo, Suzanne Goldacker and Catherine Walker. C. Walker participated by electronic means.



1. Diabetes Management Operational Procedure [1588] and Health Care Providers in Schools


2. Proposed Tunnel to the Island Airport and Impact on The Waterfront School (referred by the Board)

On motion of Trustee Rodrigues, the Committee received an indoor air quality assessment1 presenting findings on the indoor air quality at The Waterfront School.

On motion of Trustee Rodrigues, on behalf of Trustee Bolton, the Health Committee rec-ommended that the City of Toronto be requested:

(i) to bring forward the conduct of the survey of traffic at The Waterfront School;

(ii) to conduct a study in conjunction with the Toronto District School Board on the outdoor air quality at The Waterfront School, to assess the impact of in-creased traffic in the area.

The Board decided (see page 765) that the matter be referred back to the Health Commit-tee.

1 The document will be maintained in Board Services for a limited time




3. Toronto Public Health Breastfeeding-Friendly Environment (amended by

the Board)

The Committee heard an update from Toronto Public Health on the Baby-Friendly Initia-tive, an international program aimed at improving breast feeding outcomes for mothers and babies. A letter from the Medical Officer of Health was subsequently received. The initia-tive seeks, in part, to promote supportive environments for breast-feeding mothers.

On motion of Trustee Rodrigues, the Committee RECOMMENDS (as amended by the Board, see page 766):

Whereas, fewer than one in five mothers who initiate breast feeding continue to exclu-sively breast-feed their babies for six months; and

Whereas, a number of factors, such as socio-cultural, socio-demographic, public policy and practice have been found to influence a mother’s decision to breast-feed her baby; and

Whereas, Toronto Public Health is interested in collaborating with key stakeholders to pro-mote, develop and implement strategies to engage the public in breast feeding-friendly ini-tiatives; and

Whereas, the Board is not officially recognized as a “baby-friendly” organization; and

Whereas, the Board supports and promotes parent engagement in its schools;

Therefore, be it resolved (as amended by the Board, see page 766) that the Director present a briefing note by November 2010 on the actions required to make the Board an accredited Breast-feeding-Friendly Organization by Toronto Public Health.

Note: The Committee recommended that the Director present a feasibility report by No-vember 2010 on making the Board a breast-feeding friendly organization.

At the Committee meeting, staff undertook to present this matter to the Parent Involvement Advisory Committee.


Part B matters were received on May 26, 2010.






Part B matters were received on May 26, 2010.

Soo Wong Chair of the Committee



Planning and Priorities Committee, Report No. 13 (Part 3), May 10, 2010

Planning and Priorities Committee


A meeting of the Planning and Priorities Committee convened on Monday, May 10, 2010, from 5:10 to 8:05 p.m., in Committee Room A, 5050 Yonge Street, Toronto, Ontario, with Bruce Davis presiding.

The following committee members were present: Trustees Bruce Davis (Chair), Nadia Bello, John Campbell, Sheila Cary-Meagher, Michael Coteau, Gary Crawford, Howard Goodman, Maria Rodrigues, Mari Rutka. Regrets were received from Trustees Chris Bolton and Sheila Ward. Also present were Trustees Shaun Chen, Gerri Gershon, Scott Harrison and Soo Wong. Trustees Chen and Harrison participated by electronic means. Trustees Coteau and Crawford participated for part of the meeting by electronic means and for part in person.



1. Accommodation Review: Heron Park Junior Public School, Peter Secor Jun-ior Public School, Joseph Brant Senior Public School, Eastview Junior Public School, William G. Miller Junior Public School: Response to Recommenda-tions of Accommodation Review Committee: Response to Recommendations of Accommodation Review Committee [1592]


2. Accommodation Review: Chief Dan George PS-Brooks Road PS-Meadowvale-Sheppard Site-John Diefenbaker PS-Highcastle PS: Response to Recommen-dations of Accommodation Review Committee [1591]




Planning and Priorities Committee, Report No. 13 (Part 3), May 10, 2010


3. Change to the Accommodation Review Process to Include Comments From the French as a Second Language Committee, Where Appropriate, and the Provision of Student Participation Rates

The Planning and Priorities Committee RECOMMENDS:

(a) That the French as a Second Language Advisory Committee be invited to submit comments on any accommodation review that could potentially impact French Immersion and Extended French programs;

(b) That staff provide student participation rates by catchment area.

4. Accommodation Review: Flemington Public School, Baycrest Public School, Lawrence Heights Middle School, Sir Sandford Fleming Academy and Year Round Alternative School At Bathurst Heights: Response to Recommenda-tions of Accommodation Review Committee: Response to Recommendations of Accommodation Review Committee [1589]



Part B matters were received May 26, 2010.



Bruce Davis Chair of the Committee



Human Resources and Professional Learning Committee, Report No. 12 (Part 2), June 2, 2010

Human Resources and Professional Learning Committee


A meeting of the Human Resources and Professional Learning Committee convened on Wednes-day, June 2, 2010, from 6:15 to 7:40 p.m. in Committee Room A, 5050 Yonge Street, Toronto, Ontario, with Nadia Bello, Chair, presiding.

The following members were present: Trustees Nadia Bello (Chair), Stephnie Payne, James Pasternak, Mari Rutka and Chris Tonks. Also present were Trustees Chris Bolton and Gerri Gershon. Trustee Tonks participated by electronic means.



1. Respectful Learning and Working Environment Policy [1580]


2. Workplace Violence Prevention Policy [1579]


3. Occasional Teaching Assignments


4. Updating Requirements for an Executive Search Firm

On motion of Trustee Pasternak, amended by Trustee Rutka, the Human Resources Committee RECOMMENDS:

Whereas, the Board retains the services of an external executive search firm on an occasional basis; and

Whereas, the Board relies on this external expertise to recruit the best available talent for various positions; and

Whereas, it is incumbent on the Board to periodically review changes in the marketplace, and ability and price points for various products and services;



Human Resources and Professional Learning Committee, Report No. 12 (Part 2), June 2, 2010



(a) That, prior to the next executive search requirement and after the conclusion of the current round of hiring, the Director present a report on the selection of an executive search firm;

(b) That a request for proposal for executive search services be developed, in accordance with the Board’s policies and procedures.

At the Committee meeting, on amendment of Trustee Rutka, Part (a) was amended changing “by October 2010” to “prior to the next executive search requirement and after the conclusion of the current round of hiring.”


5. Staffing Process



Part C matters were considered June 23, 2010.

Nadia Bello Chair of the Committee



Special Education Advisory Committee, Report No. 15 (Part 2), June 7, 2010

Special Education Advisory Committee


A meeting of the Special Education Advisory Committee was convened on Monday, April 12, 2010 at 7:05 to 9:20 p.m., in Committee Room B, 5050 Yonge Street, Toronto, Ontario, with Clovis Grant presiding.

The following committee members were present: Diana Avon, Christina Buczek, Richard Carter, Elizabeth Fisher, Dr. Robert Gates, Clovis Grant, Dr. Norm Forman, Steven Lynette, Tina Shier, Tammy Simon, Ann Szabo and Trustees John Hastings and James Pasternak.

Regrets were received from Loris Bennett, Scott Bridges and Susan Musgrave.


1. Request for Ministry Enquiry on Special Education Financing Base


2. Creation of Position of Parent/Guardian Facilitator, Special Education (amended by the Board)

On motion of Trustee Pasternak, the Special Education Advisory Committee RECOMMENDS (as amended by the Board, see page 766):

Whereas, the Ministry of Education in its publication, Shared Solutions states that all parents have the right to advocate for their child and that parent advocates have a role to play in special education in Ontario by helping to improve communication between parents and educators and to prevent or limit the scope of potential conflict; and

Whereas, since 2005-06 there have been reductions to special education grants in the amount of $12.7 million; and

Whereas, in 2009-10 spending on special education and support services exceeded provincial grants by $20.3 million; and

Whereas, there is a need to have an independent and clear voice to work with parents and guardi-ans to seek the best solutions possible for students with exceptionalities, disabilities or other spe-cial education needs;

Therefore, be it resolved (as amended by the Board, see page 766) that the Director, in consulta-tion with SEAC, based on a review of the available data, research and literature, report back to the Board in January 2011 with the details of the mandate, role, responsibilities, salary, hiring





process, and participation of parents for the possible position of Parent/Guardian Facilitator, Special Education.

Note: SEAC recommended that the Director establish the position of Parent/Guardian Facilita-tor, to work at arms-length from the Special Education Department and to work with parents and guardians to seek the best solutions possible for students with exceptionalities, disabilities or other special education needs.

3. Membership of the Committee

On motion of Richard Carter, seconded by Elizabeth Fisher, SEAC accepted the resignation of Paula Surdin as a community representative and decided that a letter of appreciation for her years of excellent service should be sent to her.

On motion of Tammy Simon, seconded by Steven Lynette, the Special Education Advisory Committee RECOMMENDS:

(a) That the resignation of Paula Surdin, Community Representative on the Special Education Advisory Committee be received;

(b) That Paul Cross and Rebecca Rycroft be appointed as representative and alternate, respec-tively, on the Special Education Advisory Committee representing VOICE for Hearing Impaired Children and for the remainder of the current term ending November 30, 2010.


Part B matters were received June 23, 2010.

Clovis Grant Chair of the Committee




Program and School Services Committee


A meeting of the Program and School Services Committee convened on Wednesday, June 9, 2010, from 6:35 to 8:25 p.m., in Committee Room A, 5050 Yonge Street, Toronto, Ontario, with Michael Coteau chairing.

Committee members present: Trustees Michael Coteau (Chair), Cathy Dandy, Josh Matlow and Maria Rodrigues. Regrets were received from Trustee John Campbell. Also present were Trus-tees Sheila Cary-Meagher, Soo Wong and Student Trustee Fan Wu.



1. Transition to Digital Textbooks

Consideration of the matter was postponed to a future meeting.

2. School Effectiveness District Reviews


3. Review of Professional Support Services

Consideration of the matter was postponed to a future meeting.

4. Establishment of a Children and Youth Mental Health Committee

On motion of Trustee Dandy, the Program and School Services Committee RECOMMENDS:

Whereas, there are a number of studies focusing on the importance of child and youth mental health (Every Door is the Right Door) and the need for school-based interventions (Taking Men-tal Health to School); and

Whereas, child and youth mental health is a priority for the Board, as it impacts the well-being of staff and students and relates directly to student success; and

Whereas, the Board has experienced and skilled staff who provide information, training and sup-port to students, families and schools; and

Whereas, the Board has developed numerous partnerships with community resources to provide additional expertise, knowledge and interventions on child and youth mental health; and




Whereas, the ad hoc Children’s Mental Health Week Committee has been successful in building awareness during that week and linking various departments and initiatives with an interest in mental health; and

Whereas, there is a need to continue this awareness and collaboration work throughout the year and build structures and supports for sustainability;


(a) That a Child and Youth Mental Health Committee with staff, trustee, student and parent representation, be established including appropriate external representation and report to the Program and School Services Committee;

(b) That the Child and Youth Mental Health Committee work with the Director to develop a child and youth mental health policy to guide and shape the ongoing mental health work within the Board;

(c) That the Child and Youth Mental Health Committee work with staff, the Beginning Teacher program, the Student Support Leadership Initiative and other departments to pro-mote mental health awareness to programs and supports;

(d) That staff support be provided to the committee to coordinate activities throughout the Board.





Michael Coteau Chair of the Committee


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