TDS Materials

STF Role in Materials Ordering

Materials ProcessJHU Rep (STF)

completes material order

TDS Processes Order

Materials Shipped to School

JHU Rep coordinates

Materials Inventory and Dissemination

JHU Rep (STF) works to reconcile any discrepancies

IFs complete content section of

order

JHU Rep collects and shares

inventory data

Material

• MG Trade Books• Testing• Poster Printers• Incentive Materials• etc.

TDS Material on Order

Form

Non-TDS Materials

• TDS Catch-Up Curriculum• Holland Inventory• HS Trade Books• ELA and Math Kits• etc.

Tools Available in TDS Materials share folder

Tools• MG and HS order forms• Budget Spreadsheet• Testing Addendum• Cost Estimates• Etc.Access• Communicate with Jon or Tim if you do not have

access to TDS Materials share folder

Budgets

District School Grade Levels Type Materials BudgetFunding Source 1

Funding Source 1 Amount

Baton Rouge Belaire HS High DNS 35,000$ District 35,000$ Baton Rouge Capital MS Middle DNS 25,000$ District 35,000$ Baton Rouge Broadmoor MS Middle DNS 25,000$ District 35,000$ Boston McCormack MS Middle DNS 25,000$ I3 25,000$ Boston English HS High DNS 45,000$ i3 45,000$

What does an order form look like?

High School Materials Order Form 2012-2013

Please refer to the directions at the end of this order form (pages 16 through

22) when completing each section to ensure timely and accurate delivery of material.

Section 1: Shipping Information 1. REQUIRED: Record the address and phone number where materials should be shipped. School/District: ATTN: Phone: P.O. or Street: City: State: Zip:

• Be Accurate• Be Complete• Be Positive• Be Proactive• Have a Plan

Important Ordering Tips

Inventory Material Arrivals

• STF should have a plan in place for material arrival– Secure place for order to arrive– A method to inventory– A method for dissemination to teachers and

classrooms– A method to store and secure extras

Who Contacts Who?

• 1st Contacts should be with JHU Representative (STF)• JHU Representative may need to contact school officials• JHU Representative may need to contact JHU materials

coordinators: Shana Herndon for High School and Myriam Maouyo for Middle Grades

• If needed, the JHU Representative may need to contact me (Danny Jones).

• If needed, Nanci Henningsen may need to work through some grant funded items.

• STF may need to seek guidance from FM, RD, or DM.

Preparing for Next Year

• Secure any unused materials• By February determine the inventory of any

remaining materials.• Try to have orders complete 6 to 8 weeks before

material is needed. If possible, have all orders complete before school ends in the spring.

• Budget for a 5 to 10% cost increase. • Watch for new materials order training in April.

Projects

• JHU Facilitators may be working on material development projects while supporting schools.– Example 1: The Miami facilitator team is working

on a Classroom Management manual.– Example 2: Specific ELA facilitators may author,

revise, or copy edit a partner discussion guide.

Webinar

• If needed, you can watch the recorded webinar. Please note that the references to sub-award are no longer accurate. Any question related to using the grant funded dollars will need to be directed to Nanci Henningsen.

• Webinar Link: https://connect.johnshopkins.edu/p3reorrj22d/

Questions?