TECHNICAL COORDINATING COMMITTEE

Agenda Packet

Thursday, December 6, 2018 10:00 a.m.-Noon

Charlotte-Mecklenburg Government Center

Room 280 (Second Floor) 600 East Fourth Street

Charlotte, NC 28202

DECEMBER TCC AGENDA ITEMS 1) CRTPO Discretionary Project Policy Development

2) FY 2020 Unified Planning Work Program

3) Metrolina Regional Travel Model & Analysis

Title VI Policy It is the policy of the Charlotte Regional Transportation Planning Organization to ensure that no person shall, on the ground of race, color, sex, age, national origin, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and any other related non-discrimination

Civil Rights laws and authorities.

Sherry Ashley, Chair City of Statesville

Wayne Herron, Vice-Chair Town of Cornelius

TCC MEMBERS

Charlotte Department of Transportation

Charlotte-Douglas International Airport

Charlotte Engineering & Property Management Charlotte-Mecklenburg Planning Department Town of Cornelius

Town of Davidson

Town of Fairview

Town of Huntersville

Town of Indian Trail

Iredell County

Town of Marshville

Town of Marvin

Town of Matthews

Mecklenburg County Land Use & Environmental Services Agency Metropolitan Transit Commission

Town of Mineral Springs

Town of Mint Hill

City of Monroe

Town of Mooresville

NCDOT – Division 10

NCDOT – Division 12

NCDOT – Public Transportation Division

NCDOT - Transportation Planning Branch

Town of Pineville

Town of Stallings

City of Statesville

Town of Troutman

Union County

Town of Waxhaw

Town of Weddington

Village of Wesley Chapel

Town of Wingate

Bicycle Focus Area Representative

Greenway Focus Area Representative

Pedestrian Focus Area Representative

Public Health Focus Area Representative

Federal Highway Administration

(Ex-officio member)

CRTPO Staff Contact: Candice Rorie, PE

Secretary (704) 366-4695

clrorie@charlottenc.gov

The Charlotte Regional Transportation Planning Organization coordinates transportation planning

initiatives in Iredell, Mecklenburg, and the urbanized portion of Union Counties. The Technical

Coordinating Committee (TCC) is the staff arm of CRTPO. The TCC is composed of representatives of

various departments and communities that are involved in the transportation planning process, and this

committee provides consensus-based technical recommendations to the MPO board.

Unless otherwise noted, CRTPO TCC and MPO meetings are held in Room 267 (second floor) of the

Charlotte-Mecklenburg Government Center (CMGC), located at 600 East Fourth Street in Uptown

Charlotte.

Parking is available in the CMGC parking deck on Davidson Street between Third and Fourth Streets.

Parking tickets from the CMGC Deck can be validated by CRTPO staff if they are brought to the meeting.

There are two ways to enter the CMGC. Enter via the large staircase on the Davidson Street side or

through the plaza entrance facing E. Fourth St. (This is a handicapped accessible entrance.) Once inside

the building, security staff will assist you to Room 267. Security measures have been improved recently,

so please allow more time for entering the building.

In compliance with the Americans with Disabilities Act (ADA), accommodations will be provided for

persons who require assistance in order to participate in Charlotte Regional Transportation Planning

Organization meetings. If assistance is needed or to request this document in an alternative format,

please contact CRTPO at (704) 336-2205 or (704) 336-5123 (fax).

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Charlotte Cornelius Davidson Fairview Huntersville Indian Trail Iredell County Marshville Marvin Matthews Mecklenburg County Metropolitan Transit Commission Mineral Springs Mint Hill Monroe Mooresville NCDOT-Division 10 NCDOT-Division 12 Pineville

Stallings Statesville Troutman Union County Waxhaw Weddington Wesley Chapel Wingate

600 east fourth street, eighth floor, charlotte, nc 28202 TRANSPORTATION FOR OUR Growing Tomorrow

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TECHNICAL COORDINATING COMMITTEE

MEETING AGENDA

Thursday, December 6, 2018 | 10:00 a.m. Room 280 (Second Floor), Charlotte-Mecklenburg Government Center

600 East Fourth Street, Charlotte, NC 28202 1. CALL TO ORDER (5 minutes) Sherry Ashley

1) Introductions 2) Adoption of Today’s Agenda

2. CONSENT AGENDA (5 minutes) Sherry Ashley

1) Approval of November 1, 2018 TCC Minutes

3. TCC INFORMATION REPORTS (50 Minutes) 1) CRTPO Discretionary Project Policy Development Wayne Herron

BACKGROUND: • The Discretionary Policy Development Work Group has met four times in Fall 2018 to

formalize and document CRTPO’s discretionary-funded projects process. • With the help of a facilitator, the group has researched best practices, developed a

draft document, and is working on soliciting feedback and building consensus. • An education session was held prior to the October Board meeting. • A joint CRTPO Board – TCC Workshop to review the draft policy document will be held

on the evening of December 18. • Adoption of the discretionary policy is scheduled for February of 2019.

ATTACHMENT: Memorandum

2) FY 2020 Unified Planning Work Program Robert Cook

BACKGROUND: • The Unified Planning Work Program (UPWP) is adopted annually in accordance with

joint Federal Highway Administration/Federal Transit Administration (FHWA/FTA) transportation planning guidelines.

• The UPWP describes the planning activities that are anticipated for the coming fiscal year and documents the allocation of state and federal funds associated with each planning activity.

• The presentation will focus on efforts to develop the FY 2020 Unified Planning Work Program (UPWP), including the work of the UPWP Review Subcommittee.

Charlotte Regional Transportation Planning Organization Technical Coordinating Committee

December 6, 2018 Page 2 of 2

3) Metrolina Regional Travel Model & Analysis Anna Gallup, Sara Familian,

Mohamed Kaddoumi BACKGROUND:

• The Regional Travel Modeling and Analysis Group develops and maintains the Metrolina Regional Travel Model and analyzes both existing and future year travel.

• Staff will provide an overview of the Metrolina Regional Travel Model and how it can be used by CRTPO member jurisdictions.

4. OTHER REPORTS (10 Minutes)

1) NCDOT Report 2) Bicycle and Pedestrian Work Group Report Curtis Bridges 3) Upcoming Issues

5. ADJOURN

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CRTPO TCC Minutes – November 1, 2018

CRTPO TECHNICAL COORDINATING COMMITTEE Summary Meeting Minutes

Charlotte-Mecklenburg Government Center Room 267

November 1, 2018 ____ Voting Members: Chair – Sherry Ashley (Statesville), Vice-Chair -- Wayne Herron (Cornelius), David McDonald (CATS), Liz Babson (CDOT), Garet Johnson – alt for Taiwo Jaiyeoba (Charlotte P,D & D), Travis Johnson (Davidson), Bill Coxe (Huntersville), Todd Huntsinger – alt for Patrick Sadek (Indian Trail), Susan Habina Woolard (Matthews), Megan Green (Mecklenburg County – LUESA Air Quality), Nathan Farber – alt for Steve Frey (Mint Hill), Cami Weckerly (Mooresville), Brett Canipe – alt for Scott Cole (NCDOT – Div. 10), Anil Panicker – alt for Mark Stafford (NCDOT – Div. 12), Dominique Boyd (NCDOT-TPD), Kevin Parker (Stallings), Bjorn Hansen (Union County), Lisa Thompson (Weddington), Will Washam (Bicycle Focus Area Representative), Gwen Cook (Greenway Focus Area Representative), David Harrison – alt for Scott Correll (Pedestrian Focus Area Representative) Staff: Robert Cook (CRTPO), Curtis Bridges (CRTPO), Neil Burke (CRTPO), Candice Rorie (CRTPO), Theo Thomson (CRTPO), Andy Grzymski (CDOT), Anna Gallup (CDOT), Jennifer Stafford (CDOT), Stuart Basham (NCDOT-Div. 10) Wendy Taylor (NCDOT – Div. 10), Lee Ainsworth (NCDOT – Div. 10), John Cook (NCDOT-Div. 12), Andy Bailey (NCDOT-TPD), Warren Cooksey (NCTA), Katie See (Indian Trail) Guests: Todd Steiss (WSP), Steve Blakley (Kimley Horn), Erin Musiol (RS&H), Yolanda DeLong (Parsons) ____ Sherry Ashley opened the meeting at 10:00 a.m. TCC members, staff, and guests introduced themselves. Andy Bailey introduced Dominque Boyd as the new NCDOT-Transportation Planning Division Urban Area Coordinator for CRTPO and Gaston Cleveland Lincoln MPO.

1. Adoption of the Agenda Ms. Ashley asked if any changes to the agenda are necessary. Hearing none, the November agenda was adopted by acclamation.

2. Consideration of Consent Agenda Ms. Ashley stated that the consent agenda for the November meeting contained the following two items:

• Approval of the October 11, 2018 TCC Minutes; • Approval of the TCC Meeting Dates for 2019.

Motion:

Bill Coxe made a motion to adopt the consent agenda. Wayne Herron seconded the motion. The motion passed unanimously.

TCC BUSINESS ITEMS

3.1. CTP Alignment Amendment – Prosperity Ridge Road Extension Presenter: Andy Grzymski

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CRTPO TCC Minutes – November 1, 2018

Summary/Action Requested: Mr. Grzymski provided information to the TCC via a Power Point presentation, the contents of which are incorporated into the minutes here. The presentation covered the following points:

• Mr. Grzymski began his presentation by explaining that the action requested was to open public comment on an amendment to the Comprehensive Transportation Plan.

• He explained that the initial proposed alignment for the Prosperity Ridge Road was developed with the Prosperity Villages plan in 1999.

• Mr. Grzymski explained that the current alignment was selected because it only impacted one parcel.

• He explained that there are two current rezoning’s that are underway and the reconfiguration of parcels will require modifications to the alignment of Prosperity Ridge Road.

• Mr. Grzymski stated that the realignment of the future alignment to the south of its current location on the CTP maps will allow it to will provide full access and connectivity to existing Stone Park Subdivision. This connection will also provide another full movement access to Devonshire Subdivision.

• He explained that the proposed realignment will provide improved signal spacing with Prosperity Church Road and the signalization of Devonshire Subdivision will provide a better pedestrian crossing for residents in the area.

• Mr. Grzymski concluded his presentation by stating that final action will be requested by the TCC and CRTPO Board during the January meetings.

Motion: Mr. Coxe made a motion to recommend to the CRTPO Board that it recommend to the CRTPO Board that it open public comment on an amendment to the Comprehensive Transportation Plan. David McDonald seconded the motion. The motion passed unanimously. 3.2. South End Station Plan – Lynx Blue Line TIP Amendment Presenter: David McDonald

Summary/Action Requested:

• Mr. McDonald began his presentation by stating that action is requested to recommend to the CRTPO Board that it approve a 2018-2027 TIP Amendment to allocate $1,652,000 in CATS controlled 5307 Transit Formula Funds to the Planning, Environmental and Design of a New South End Station on LYNX Blue line light rail near Iverson Way.

• This was an information report during the October TCC and CRTPO Board meetings and no concerns were raised.

Motion: Mr. Herron made a motion to recommend that the CRTPO Board approve a 2018-2027 TIP Amendment to allocate $1,652,000 in CATS controlled 5307 Transit Formula Funds to the Planning, Environmental and Design of a New South End Station on LYNX Blue line light rail near Iverson Way. Mr. McDonald seconded the motion. The motion passed unanimously.

3.3 NCDOT Bicycle and Pedestrian Plan Grant Application Endorsements

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CRTPO TCC Minutes – November 1, 2018

a. Presenter: Bill Coxe, Town of Huntersville Summary/Action Requested:

• Mr. Coxe began his presentation by stating that the action requested was to recommend to the CRTPO Board that it execute a letter of support for the application of a NCDOT Bicycle Planning grant for the Town of Huntersville.

• He explained that the town currently has a bicycle and greenway plan, but it is several years old and needs to be updated to reflect the current NACTO and upcoming AASHTO guides and how to implement those practices in a Huntersville context.

• The Huntersville Town Board will consider endorsing a resolution of support for the bicycle plan grant during the November 5 meeting.

Motion: Mr. Herron made a motion to recommend to the CRTPO Board that it endorse the application of a NCDOT Bicycle Planning grant for the Town of Huntersville. Mr. Coxe seconded the motion. Upon being put to a vote, the motion passed unanimously.

b. Presenter: Lisa Thompson, Town of Weddington Summary/Action Requested:

• Ms. Thompson began her presentation by explaining that the Town of Weddington is seeking the support of the CRTPO in its application for an NCDOT Pedestrian Plan.

• She explained that the Town does not currently have a pedestrian plan, and would like to conduct a planning process to develop recommendations to connect to schools, parks, downtown area, neighborhoods and existing/proposed sidewalk improvements along NC 16 and Rea Rd Extension.

Motion: Mr. Coxe made a motion to recommend to the CRTPO Board that it endorse the application of a NCDOT Pedestrian Planning grant for the Town of Weddington. Mr. McDonald seconded the motion. Upon being put to a vote, the motion passed unanimously.

3.4 Performance-Based Planning Presenter: Robert Cook a. Performance Management Agreement Summary/Action Requested:

• Mr. Cook explained that the federal planning regulations that govern MPOs (23 CFR 450.314) require a performance management agreement between each MPO, its transit providers within the planning area and the state DOT.

• During the October 11 TCC meeting, he requested that TCC members review the agreement and provide him with any comments by October 19. The draft agreement will be reviewed during the October 24 Transportation Staff Meeting. No comments were received and no issues were identified with the draft agreement during the Transportation Staff meeting.

• Mr. Cook explained that the agreement addresses protocols regarding data sharing, coordination, communication, etc. as it pertains to performance measures.

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CRTPO TCC Minutes – November 1, 2018

• He explained that the city attorney reviewed the agreement and did not identify any issues with the current text.

• Mr. Cook concluded his presentation by stating that the requested action is to recommend to the CRTPO Board that it adopt the Performance-Based Planning Management Agreement.

Motion: Mr. McDonald made a motion to recommend to the CRTPO Board that it adopt the Performance-Based Planning Management Agreement. Mr. Herron seconded the motion. The motion passed unanimously.

b. 2019 Safety Targets Summary: • Mr. Cook provided information on the updated safety NCDOT submitted updated safety

performance measure targets to the FHWA on August 31, 2018. • A chart comparing the 2018 safety targets that were approved by CRTPO against the 2019

targets that NCDOT has submitted can be viewed here. • Mr. Cook explained that the CRTPO has until February 27, 2019 to establish its own targets or

support NCDOT’s. • He explained that he has contacted NCDOT to obtain clarification on the rationale for modifying

the safety performance targets. He hopes to have this information prior to final action. • Mr. Cook concluded his presentation by requesting comments from TCC members regarding

the NCDOT’s proposed safety performance measure targets for 2019. This will be an upcoming agenda item during a Transportation Staff meeting. Mr. Cook requested that any comments on the safety targets are received by November 21.

• He explained that final action to endorse the CRTPO’s performance based safety targets is anticipated in January of 2019. The CRTPO will need to consider the adoption of performance based planning topics each year.

Mr. Coxe asked how the CRTPO’s performance based safety targets should correlate with the City of Charlotte’s and NCDOT’ Vision Zero efforts. Liz Babson explained that the City is developing an action plan to develop strategies to make its streets safer. Vision Zero initiative strives to have zero vehicular fatalities by 2035, but she did not see any conflict with the CRTPO’s requirements to adopt performance based safety targets. Mr. Coxe requested that CDOT staff conduct an information report during the January TCC meeting on its vision zero initiative.

OTHER REPORTS

5.1. NCDOT Report Warren Cooksey announced that the Monroe Expressway will open to traffic on Tuesday, November 27. Stuart Basham provided an update on behalf of NCDOT-Division 10: • Several interchanges are in the final stages of grading and paving along the Monroe Expressway

project. Noise walls and signage installations are in progress throughout the project in anticipation of the November 27 opening date.

• Work continues to convert four major intersections along US 74 in Indian Trail to superstreets. Those intersections are Sardis Church/Wesley Chapel Stouts Road, Faith Church Road,

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CRTPO TCC Minutes – November 1, 2018

Unionville-Indian Trail Road, and Indian Trail-Fairview Road. Work is largely complete at Sardis Church/Wesley Chapel Stouts Road intersection and the Faith Church Road, intersections except for final paving. The project is anticipated to be complete in the spring of 2019.

• Work on the widening project is underway along South Trade Street (U-5804B) in Matthews. The contractor is currently working on a culvert extension necessary to complete the widening of the road.

• Work continues to convert the intersection of Brookshire Boulevard (NC 16) and Mt. Holly-Huntersville Road intersection in Charlotte to North Carolina’s first continuous flow intersection (U-6084). Traffic is anticipated to be placed in its final pattern in December.

• Earlier this summer, NCDOT let a contract to construct a pair of roundabouts along New Town Road at the intersections of Marvin School Road and Waxhaw-Marvin Road. The Marvin School Road roundabout was completed in mid-August. The Waxhaw-Marvin Road roundabout was completed and opened to traffic last Thursday.

• NCDOT recently awarded a $346 million design-build contract for the I-485 Express Lanes project (I-5507) between I-77 and US 74 in south Charlotte. Blythe Construction of Charlotte is the winning contractor.

• NCDOT recently awarded a $30.8M contract to widen a segment of US 21 in Huntersville to four lanes and convert the existing Gilead Road interchange to a diverging diamond interchange. Work is expected to begin sometime in November or December and is scheduled to be complete in the Fall of 2021.

• NCDOT Public Meetings Announcements: o NC 16 Widening project (U-5769) Rea Road Extension to Waxhaw Parkway, November

5th at the Weddington United Methodist Church. o I-485/NC 16 (Brookshire Blvd) Interchange Improvements (I-5973), November 8th at the

Mountain Island Church of Christ

Anil Panicker provided an update on behalf of NCDOT-Division 12: • The contract for the I-3819B final improvements at the I-40 and I-77 interchange in Statesville

should be let for construction by the end of November. • The realignment of Houston Road and Flower House Loop at US 21/NC 115 (R-5711) is in the

right-of-way acquisition and utility relocation phase. • NCDOT is completing an express feasibility study the NC 115 widening project in Statesville from

Old Wilkesboro Road to Hartness Road (U-5779). • A final alternative was chosen for the Fairview Road extension project (U-5817). The

environmental document is nearing completion. • Right-of-way acquisition for the Williamson Road widening projects (R-5100) will begin in

November for the A section from I-77 to Brawley School Road and in 2019 for the section from Brawley School Road to NC 150.

Andy Bailey provided the following updates for the NCDOT-Transportation Planning Division: • The Gaston Cleveland Lincoln MPO has adopted NCDOT’s performance based planning safety

targets for 2019. • TPD staff will work with CRTPO staff to ensure that the CTP amendments will be included on the

January 2019 Board of Transportation agenda for final approval. 5.2. Bicycle and Pedestrian Work Group Report

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CRTPO TCC Minutes – November 1, 2018

Mr. Bridges announced that the Bicycle and Pedestrian Work Group will meet this afternoon. 5.3. Upcoming Issues Mr. Burke made the following announcements:

• A call for technical sessions for the 2019 NCAMPO conference has opened today and will close on December 7. The 2019 NCAMPO conference will be held at the Charlotte Convention Center from April 24-April 26, 2019.

• CRTPO staff has begun working on mobile bicycle tours and tours of the Lynx Blue Line with CATS staff.

Mr. Cook announced that the public engagement and consultation planner position is being re-advertised and will close on November 5. Ms. Ashley congratulated Neil Burke for his promotion to Program Manager for the CRTPO. Candice Rorie will assume the duties of secretary of the TCC beginning with the December 2018 meeting, and Mr. Burke will become the secretary of the CRTPO Board beginning with its January 2019 meeting.

6. Adjourn: Ms. Ashley determined that the agenda had been adequately completed and adjourned the meeting at 10:36 a.m.

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TO: Project Oversight Committee Members FROM: Wayne Herron, AICP

POC Chair/TCC Vice-Chair DATE: November 28, 2018 SUBJECT: CRTPO Discretionary Policy Document – Working Group Recommendations The purpose of this memorandum is to summarize the recommendations of a working group of Project Oversight Committee (POC) members. The goal of the working group was to make recommendations to the POC regarding the elements to include in the first iteration of a discretionary policy document and an annual call for projects of discretionary funding sources. The adoption by the CRTPO Board is scheduled for February of 2019. The POC working group met during the following four dates:

• August 29 • October 4 • October 22 • December 4

The work group consisted of the following POC members:

• Wayne Herron, Cornelius (Chair) • Brett Canipe, NCDOT-Division 10 • Andy Grzymski, Charlotte DOT • Bjorn Hansen, Union County • Bill Thunberg, Lake Norman Transportation Commission • Andrew Ventresca, Statesville

• Erin Kinne, CRTPO Staff • Neil Burke, CRTPO Staff

1. Policy Values:

The working group participated in an interactive exercise during its first meeting to recommend five values that would serve as the foundation of the discretionary projects policy. The group recommended the following guiding principles:

1. Equitable process 2. Consistently applied 3. Cost-effective in terms of personnel and resources available to implement it 4. Easily understood by potential applicants 5. Transparency

The five policy values were used by the working group as a basis to develop six guiding principles that express the technical objectives for the discretionary policy document.

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2. Guiding Principles: The working group recommended the following six guiding principles to guide the development of the discretionary policy. 1. The project must be federal funds-eligible. 2. There must be a time frame or annual schedule for proposing, scoring and funding projects. 3. Project scoring under the policy must be consistent with the requirements of the various

funding sources. 4. A process must be developed for addressing project funding shortfalls. 5. The process will be iterative (i.e., the policy will evolve based on experience). 6. The policy must be transparent and easily understood by key stakeholders.

3. Policy Document Provisions and Content Recommendations

The working group has agreed to the following content recommendations for the initial version of the policy document and annual call for projects schedule, which is scheduled for adoption by the CRTPO Board in February 2019.

Recommendations for February 2019 Version of Policy Document & Annual Call for Projects Schedule Topic Description Reason One combined annual call for CMAQ, STBG-DA, and TAP Funds

Call would open in August, close in September, and recommended projects would be presented in January

Process will be easily understood by stakeholders, use staff time more efficiently

Projects must be eligible to receive federal funds

Roadway projects must be on the federal aid system. Non-highway modes must meet federal requirements.

Approving funding for ineligible projects has tied up CRTPO’s funds in the past. Ensures that eligible projects can receive funding. Use staff time more efficiently.

Add Project Readiness Criteria

• Measure would be applied consistently to the STBG-DA, TAP, and CMAQ criteria’s. o Project Readiness

criteria would replace points for adopted plans. Adopted plans will become a threshold (yes/no) screening criteria.

o Allocating points to the Adopted plans criteria dilutes the scoring process by assigning an arbitrary 10 points to all projects in adopted plans.

Provides incentive to submit projects that can be delivered rapidly.

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o Evaluate the effect of removing points following the first annual project call.

• Scoring Breakdown: o Preliminary

Engineering/Design Complete (5 points)

o Right-of-Way Acquired (10 points)

o Bid Phase (15 Points)

Project sponsors may request discretionary funding twice per year

• August-September: Call for funding (new and existing projects);

• April: Call for funding (Existing projects with demonstrated reason for shortfall) – No new projects will be scored during this time.

Addresses projects that experience funding shortfalls. Offer flexibility to member jurisdictions to apply for funds to address existing shortfalls more than once per year.

Cost Estimate Requirements • All cost estimates must contain contingency factors:

o 45% contingency (no preliminary engineering completed);

o 30% contingency (PE Completed)

o 25% contingency (right-of-way acquired and design completed)

• All cost estimates must contain the following additional contingencies: o 20% Construction

inspection and supervision of project;

o 10% NCDOT Project management fee

• Cost estimates must be sealed by a Professional Engineer or Landscape Architect.

• Cost estimates may be no more than six months old from date of project submittal

Requirements will improve the accuracy of cost estimates and lessen the need to allocate additional funding to active discretionary projects.

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Use of STBG-DA Capital Funds for Transportation Planning Projects

• Allow jurisdictions to apply for STBG-DA capital funds to complete transportation planning studies.

• No percentage or dollar amount has been specified as a ceiling for the total amount of STBG-DA funds for these requests, but this will be reevaluated following the first call for projects.

• CRTPO has spent down its unobligated PL balance that has been used by jurisdictions to complete transportation planning studies in the past.

• Enable jurisdictions to conduct studies if they can provide the minimum 20% local match.

Not Recommended for Inclusion in February 2019 Version of Policy Document & Annual Call for Projects Schedule Topic Description Reason Increase local match requirement for additional funding requests.

Require that a member jurisdiction requesting additional discretionary funds for an active project provide at least a 50% local match

• Would not support the initiative of decreasing the amount of the CRTPO’s unobligated funds. • Evaluate this provision in 1-2 annual project calls once the impact of providing additional contingencies can be measured. • The topic of adding 50% matches to additional funding requests did not come up directly during the focus group meeting with the CRTPO Board members on October 17. Board members would likely want to know why they weren’t informed of this and polled on it. The last thing we want is to introduce controversial provisions in the policy document that may prevent the document from getting adopted in the first place.

Project sponsors can only apply for one project phase per year (PE, Right-of-way, Construction)

On a typical roadway project, a sponsor could apply: PE – Year 1; Right-of-way – Year 2; Construction – year 3.

The recommended addition of the project readiness criteria and the proposed project contingency percentage requirements address the issue of jurisdictions

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encumbering funding on a project that is not moving forward.

4. Outreach and Consensus:

A series of outreach and consensus building activities were conducted throughout the fall of 2018 to seek input and guidance in the development of this policy.

• Focus Group Discussion: A facilitated, focus group discussion was held with ten

members of the CRTPO Board prior to the October 17 meeting to receive their perspectives on the development of a discretionary funds policy and obtain feedback on the guiding principles.

• TCC Interviews: Interviews were conducted with five members of the TCC to solicit their feedback on the importance of a consistent policy and reactions to the guiding principles that were developed by the POC Working Group.

• Peer MPO Interviews: Four interviews were conducted with staff from the Capital

Area MPO (Raleigh), French Broad River MPO (Asheville), Hickory MPO, and Wilmington MPO to gain perspective on their experiences in developing and administering discretionary projects policies.

5. Next Steps:

• November 28: Distribute draft report to POC working group for review • December 4: POC Work Group Meeting – Recommend draft document to the full

POC for review • December 13: POC Meeting – Final Recommendation from POC • December 18: Joint CRTPO Board/TCC Meeting to review the draft discretionary

policy document • January 2019: Information Reports to CRTPO Board and TCC • February 2019: Adoption Requested by CRTPO Board and TCC

 

 

CRTPO Bicycle & Pedestrian Work Group December 18th, 2018, 2:00PM – 4:00PM

CMGC 2nd Floor – To Be Determined

Agenda

1. Introductions

2. Community Updates – What’s New?

Roundtable discussion of news, local projects, and relevant issues

3. Focus Area Representatives Candice Rorie

Discussion on nomination/appointment of Focus Area representatives for 2019

4. Bike Playground Educational Signage Dick Winters

Share updates on educational signage and schematic designed for the Arbor Glen bike playground

5. Other Topics, Looking Forward

Test-ride Bike Tour Routes for NCAMPO (April 2019)

Duke Utility Corridor Planning Update